personnel commission minutes june 14, 2016 at 1:00 pm i ... · 6/14/2016 · personnel commission...

PERSONNEL COMMISSION

MINUTES

Regular Meeting June 14, 2016 at 1:00 PM

Room 508 6401 Linda Vista Road, San Diego, California 92111

I. CALL TO ORDER The meeting was called to order at 1:02 p.m. by Commissioner Beall. II. ROLL CALL

Members Present: Mary Beall, Chair, Commissioner Chuck Huskey, Commissioner Miriam Rothman, Commissioner Members Absent: None Meeting Attendees: HR Staff: Jessica Glover, Norma Johnson, Adam Nieves CSEA: Mike Reese COMET: n/a Executive Secretary: Michele Fort-Merrill, Assistant Superintendent Human Resources Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA

MSC (Rothman/Huskey) to approve the agenda as presented. IV. APPROVAL OF MINUTES

A. Regular Meeting - May 18, 2016 MSC (Huskey/Rothman) to approve the minutes of the May 18, 2016 regular meeting of the Personnel Commission as attached. Attachments: Minutes

V. PUBLIC COMMENT

As permitted by Personnel Commission procedures, Chris Minnehan, classified employee, addressed the Personnel Commission regarding his 2016 classification review period recommendation per agenda item VII.E.12. Technical Director/Editor, Grade 54. Commissioner Beall informed the speaker that the time allotted was five minutes. Mr. Minnehan spoke to his opposition to the recommendation of “no change to classification” stating that there were flaws in the analysis process that need review.

Personnel Commission Minutes June 14, 2016

VI. RATIFICATION OF ACTIONS BY DIRECTOR

A. NONE VII. CLASSIFICATIONS

A. New Classifications 1. Mental Health Case Worker, Grade 52 Attachment: Class Description

2. Migrant Education Program Advocate I (Grade 40) and II (Grade 44)

Attachments: Class Description - MEPA I Class Description - MEPA II

3. Project Specialist, Outdoor/Environmental Education, M35

Attachment: Class Description

MSC (Huskey/Rothman) to approve the new classifications as recommended by Human Resources staff.

B. Classification of New Positions

1. Mental Health Case Worker Attachment: Classification Analysis Report

2. Project Specialist, Outdoor/Environmental Education

Attachment: Classification Analysis Report

MSC (Huskey/Rothman) to approve the recommendations to classify two new positions as presented in the attached classification analysis reports.

C. Reclassification of Existing Position

1. Migrant Secondary School Advisor Migrant Outreach Worker Migrant Out-of-School Youth Advisor

Attachments: Class Description - Migrant Out of School Youth Advisor Class Description - Migrant Outreach Worker Class Description - Migrant Secondary School Advisor Classification Analysis Report

MSC (Huskey/Rothman) to approve the re-title of classifications for the positions and incumbents as presented in the attached classification analysis report.

D. Class Description Update

1. NONE

E. Classification Review Window Period 2016 - Classified Support Staff In accordance with the collective bargaining agreement between CSEA and the SDCOE and the Personnel Commission procedures, the Personnel Commission considered the recommendations from Human Resources resulting from review of classification review requests that were


submitted by classified support staff during the review request window period February 1 to March 1, 2016. Motion: To approve the recommendations as presented in the attached classification review reports containing staff and Classification Review Committee recommendations. Attachment: Classification Review Summary Report

1. Computer Support Technician, Grade 52

Motion: MSC (Rothman/Huskey) to approve the recommendation of no change in classification.

Attachment: Classification Analysis Report

2. Fringe Benefits Consortium (FBC) Technician, Grade 50 Motion: MSC (Huskey/Rothman) to approve the recommendation of no change in classification. Attachments: Classification Analysis Report

3. Maintenance Worker, Grade 42

Motion: MSC (Rothman/Huskey) to approve the recommendation to reclassify position #10998228 and incumbent, Jose Gonzalez, from Maintenance Worker (Grade 42) to Skilled Maintenance Worker (Grade 51).

Attachments: Class Description - Maintenance Worker Class Description - Skilled Maintenance Worker Classification Analysis Report

4. Migrant Services Aide, Grade 40

Motion: MSC (Huskey/Rothman) to approve the recommendation to re-title the Migrant Services Aide classification to the newly established Migrant Education Program Advocate I with no change in salary allocation.

Attachments: Class Description - MEPA I Class Description - Migrant Services Aide Class Description - Migrant Services Aide, Grade 40 Classification Analysis Report

5. Outdoor Education Outreach Leader, Grade 45

Motion: MSC (Rothman/Huskey) to approve the recommendation of no change in classification. Attachment: Classification Report

6. PASS Community Aide II, Grade 50

Motion: MSC (Rothman/Huskey) to approve the recommendation of no change in classification. Attachment: Classification Analysis Report

7. Program Clerk, Grade 44

Motion: MSC (Huskey/Rothman) to approve the recommendation to reclassify position #10998444 and incumbent, Brandy Jensen, from Program Clerk (Grade 44) to System Technician I (Grade 48) and revise class description to reflect current SDCOE job description conventions.


Attachments: Class Description - Program Clerk Class Description - Systems Technician I Classification Analysis Report

8. Program Secretary, Grade 41

Motion: MSC (Rothman/Huskey) to approve the recommendation of no change in classification. Attachment: Classification Analysis Report

9. Property and Liability Technician, Grade 55

Motion: MSC (Huskey/Rothman) to approve the recommendation of no change in classification. Attachment: Classification Analysis Report

10. School Office Assistant, Grade 40

Motion: MSC (Huskey/Rothman) to approve the recommendation of no change in classification. Attachment: Classification Analysis Report

11. Systems Technician II, Grade 52

Motion: MSC (Rothman/Huskey) to approve the recommendation to reclassify position #10997495 and incumbent, Tatiana Patton, from Systems Technician II (grade 52) to Systems Analyst (grade 58). Attachments: Class Description - Systems Analyst Class Description - Systems Technician II Classification Analysis Report

12. Technical Director/Editor, Grade 54 In response to the incumbent’s stated objections during the Public Comment period to the

review process and the recommendation from Human Resources, staff informed the Commission of the detailed review the position received by staff, the Classification Review Committee and by an independent review by Michele Fort-Merrill with the incumbent’s immediate supervisor and department manager. All findings supported the recommendation that there be no change in classification.

Motion: MSC (Rothman/Huskey) to approve the recommendation to no change in classification and to revise the class description according to the attached analysis report. Attachments: Class Description - Technical Director/Editor (revised) Classification Analysis Report (correct attachment)

13. Webcast Services Technician, Grade 50

Motion: MSC (Rothman/Huskey) to approve the recommendation of no change in classification. Attachments: Classification Analysis Report

14. Work Readiness Assistant II, Grade 42

Motion: MSC (Huskey/Rothman) to approve the recommendation to reclassify position #10998413 and incumbent, Maria Mujica, from Work Readiness Assistant II (Grade 42) to Program Clerk (Grade 44). Attachments: Classification Analysis Report


VIII. POSITION ANNOUNCEMENTS – INFORMATION ONLY NO ACTION REQUIRED

A. Job Bulletins

Position Posting

1. Credentials Technician Open

2. Director, Enterprise Business System Open

3. Parent and Family Liaison Open

4. Webmaster-Programmer I and Webmaster-Programmer II Open

Attachments: Credentials Technician Director, Enterprise Business System Parent and Family Liaison Webmaster-Programmer and Webmaster-Programmer II

IX. APPROVAL OF ELIGIBILITY LISTS

The eligibility lists attached to these minutes were submitted to the Personnel Commission for approval in accordance with the Personnel Commission Rules and Regulations.

Classification Date Established

1. Account Clerk II 05/31/2016 2. Buyer 06/03/2016 3. Customer Resource Center Supervisor 06/10/2016 4. Loss Control Analyst 05/11/2016

Attachments: Account Clerk II

Buyer Customer Resource Center Supervisor Loss Control Analyst

X. INFORMATION ITEMS - NO ACTION

A. Personnel Action Report Report of classified personnel and separation actions for May 2016. Attachment: Report

XI. COMMUNICATIONS

A. ACSA's Education Institution Service for Personnel Commissioners 2016-17 XII. EXECUTIVE SECRETARY'S REPORT None XIII. DATE OF NEXT MEETING

A. Regular Meeting - July 20, 2016, 9 a.m., Room 301

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SAN DIEGO COUNTY OFFICE OF EDUCATION

Personnel Commission

CLASS TITLE: Mental Health Case Worker, Grade 52

DEFINITION:

Under the supervision of a School Psychologist, determines eligibility of students for services; participates in IEP team meetings, assesses student needs, and provides coordination of educationally-related mental health services as an unlicensed qualified mental health professional to students.

REPRESENTATIVE DUTIES:

This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

ESSENTIAL FUNCTIONS:

Provides case management services as an unlicensed qualified mental health professional to students diagnosed with mental health problems.

Performs case assessments to determine needs of students.

Provides contact and consultation to students, teachers, and staff at assigned school sites

Prepares case history information and develops service plans.

Provides crisis intervention and treatment interventions for students and their families.

Establishes workload priorities and meet deadlines.

Maintains appropriate history, health and medical billing records for each student.

Serves as part of a team approach to ensure that mental health services successfully assist students at alternative school sites in returning to a regular school program.

Participates in group and individual meetings, including IEP meetings.

NON-ESSENTIAL FUNCTIONS:

Performs related duties as assigned.

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CREDENTIALS, CERTIFICATES, LICENSES OR OTHER REQUIREMENTS:

Must be registered with the California State licensing board toward obtaining a mental health clinician license as a Licensed Clinical Social Worker (LCSW), Marriage and Family Therapist (MFT), or Licensed Clinical Psychologist prior to employment.

Possession of a valid California driver’s license and availability of private transportation.

Some positions may require bilingual Spanish skills.

EDUCATION AND EXPERIENCE:

A master's degree in psychology, social work, or mental health counseling and two (2) years of experience in counseling and crisis intervention with children and adolescents in a mental health setting. Experience with alternative education settings preferred. KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Psychological and social aspects and characteristics of at-risk children with disabilities, particularly emotional disturbance.

Therapy methods appropriate to meeting the needs of students and their families.

Best practices for meeting the educationally-related mental health needs of students.

Pertinent laws, regulations, and procedures regarding education, family rights, and

social/mental health services.

Thorough technical knowledge of modern office and organization practices.

ABILITY TO:

Demonstrate positive working relationship with students, staff, and parents.

Work with diverse groups of students in varied socioeconomic and multicultural areas.

Establish workload priorities and meet timelines.

Provide services to students for the purposes of providing a safe learning atmosphere and

higher academic achievement.

Communicate effectively orally and in writing.

Operate standard office equipment including microcomputers and related software applications.

Plan and organize work.

Maintain records and prepare reports.

Analyze situations accurately and adopt an effective course of action.

Work independently with little direction.

Compose varied correspondence.

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Research and prepare accurate and concise reports.

Understand, interpret, and explain policies and procedures.

Proficiency in spelling, punctuation, and grammar.

WORKING CONDITIONS & PHYSICAL ABILITIES:

Duties are typically performed in a classroom or office setting. Position requires transportation to and from various worksites.

Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.

Established Approved by Personnel Commission

Revised FLSA Status

Salary Grade

6/2016 Non-Exempt

52

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CLASS TITLE: Migrant Education Program Advocate I (Grade 40)

DEFINITION:

Under general direction, provides supplemental instructional, health, and social services to migrant children and their families; and serves as a link between program, home, school, and community agencies; assists in the identification of eligible migrant students (preschool through age 22).

SUPERVISION RECEIVED AND EXERCISED:

Administrative direction is provided by a Migrant Education Specialist.



ESSENTIAL FUNCTIONS: Assists migrant families in obtaining health, social, educational, or other support services. Acts as a liaison between students, counselors, and teachers. Strategizes with school district staff regarding identification, recruitment, and migrant student needs. Conducts home, work or school site visits to identify student needs and make appropriate referrals for services. Assists with recruitment duties by identifying potential eligible students to ensure meeting established program goals. Monitors credit accrual and student attendance to provide guidance in academic achievement. Implements credit recovery programs with students online and in person. Provides coaching in a wide variety of life skills to increase awareness of common issues facing migrant population. Tutors students in home and at school sites, before or after regular school hours, and during summer and/or intersessions.

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Develops age-appropriate tutoring materials. Provides information on and make referrals to educational, health, community, and State and Federal agencies as needed. Makes presentations to parents, school district, and community groups regarding the Migrant Education Program and available community resources for migrant students. Records services provided and student progress through case management and work logs as directed. Completes and submits required program forms by established deadlines. NON-ESSENTIAL FUNCTIONS: Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF: Target communities and cultures. Current office methods, practices, and procedures, including record-keeping, filing systems, and software programs. The English and Spanish languages, including pronunciation, spelling, grammar, punctuation, vocabulary, and comprehension. ABILITY TO: Tutor students on an individual and/or group basis. Relate to and understand the strengths and challenges of the migrant population. Respond with sensitivity to the stated needs of the migrant students and parents. Establish and maintain effective working relationships with migrant parents, school district staff, and administrators by being patient and willing to answer questions. Explain technical/procedural information clearly to parents and check for comprehension. Operate a computer and applicable software. Participate as part of a team. Manage time and prioritize tasks to meet deadlines. Read, write and speak English and Spanish fluently and effectively. Model communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures.

CREDENTIAL/LICENSE/CERTIFICATION:

A valid California driver’s license and availability of reliable private transportation to and from field assignments.

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Completion of college-level course work in general academic subject areas, and one year experience working with children, families, community groups, and public agencies.

LANGUAGE REQUIREMENT: This classification requires oral competency and literacy in Spanish and English, and the ability to translate orally and in writing from English to Spanish and Spanish to English.

WORKING CONDITIONS AND PHYSICAL ABILITIES:

ENVIRONMENT: Home, school site, or office setting. Travel to back country areas is a regular part of this assignment.

Migrant Education Program Advocates may be asked to accommodate a flexible work schedule as need arises which may include evening and weekend hours. PHYSICAL ABILITIES: Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

DISTINGUISHING CHARACTERISTICS:

Migrant Education Program Advocate II’s may perform all the job duties in the Migrant Education Program Advocate I job class, and in addition, will obtain and verify the eligibility documents for program candidates, and will provide technical direction and support to the Migrant Education Program Advocate I job class.

Established Approved by Personnel

Commission

Revised FLSA

Status

Salary

Grade

06/2016 Non-Exempt

40

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CLASS TITLE: Migrant Education Program Advocate II (Grade 44)

DEFINITION:

Under general direction, identifies and recruits eligible migrant students (preschool through age 22); verifies accuracy of eligibility documents provided by program applicants; provides supplemental instructional, health, and social services to migrant children and their families; and serves as a link between program, home, school, and community agencies.





ESSENTIAL FUNCTIONS: Schedules and performs identification and recruitment duties aligned to state and federal requirements for program goals. Conducts home visits to obtain eligibility documents and information and assess student needs. Reviews and verifies accuracy of information submitted to determine eligibility for program services under established state and federal regulations and guidelines. Makes presentations to parents, school district, and community groups regarding the Migrant Education Program and available community resources for migrant students. Provides technical support and training for school district and Migrant Education Program staff, as needed. Conducts home, work or school site visits to identify and interview students to determine their eligibility for the Migrant Education Program. Assists migrant families in obtaining health, social, educational, or other support services. Acts as a liaison between students, counselors, and teachers. Strategizes with school district staff regarding identification, recruitment, and migrant student needs.

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Monitors credit accrual and student attendance to provide guidance in academic achievement. Implements credit recovery programs with students online and in person. Provides coaching in a wide variety of life skills to increase awareness of common issues facing migrant population. Tutors students in home and at school sites, before or after regular school hours, and during summer and/or intersessions. Provides information on and make referrals to educational, health, community, and State and Federal agencies as needed. Records services provided and student progress through case management and work logs as directed. Completes and submits required forms by established deadlines. NON-ESSENTIAL FUNCTIONS: Perform related duties as assigned.





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Within one year of appointment, incumbents must qualify for state certification for accurate identification and recruitment of migrant students.


Completion of college-level course work in general academic subject areas, and two years of experience working with children, families, community groups, and public agencies.







Established Approved by

Personnel

Commission

Revised FLSA

Status

Job Code Salary

Grade

6/2016 Non-Exempt

44



CLASS TITLE: Project Specialist – Outdoor/Environmental Education, M35 DEFINITION: Under minimal supervision, the Project Specialist- Environmental Education will assist in the planning, development, implementation, coordination, and evaluation of Environmental/Outdoor Education programs and activities; to promote environmental education programs and activities to school districts and other prospective client organizations; and to provide instructional/operational services in support of established programs and activities. REPRESENTATIVE DUTIES: This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.


Coordinate the planning activities related to environmental/outdoor education programs and activities

Identify funding sources and opportunities, including grant proposals and RFPs

Estimate time, material, and equipment resources needed for new or established programs and take appropriate action to ensure availability of materials/staff resources needed

Act as information source to teachers, students, instructional support staff, and the public regarding environmental issues, program objectives, concepts; responds to parent inquiries and concerns

Oversee, direct, train and assess the work of environmental/outdoor education staff

Coordinate, arrange, and schedule environmental education activities with client districts/organizations

Recruit environmental education limited term staff

Coordinate the ordering and/or insure the availability of equipment and materials needed for program activities

Prepare lesson and instructional activities to cover environmental/outdoor education concepts and focal points

Coordinate advertising efforts and campaigns

Compile, evaluate, and summarize program information and data to determine the effectiveness of established activities; recommend program change or modifications as appropriate

Prepare event schedules, announcements, health and release forms and a variety of reports and correspondence related to assigned programs, activities and functions

Visit schools and other prospective client organizations to promote environmental/outdoor education programs and services

Work with the business office to ensure payment is received for services

Administer first aid/CPR in emergency situations

NON-ESSENTIAL FUNCTIONS Performs other related duties as assigned CREDENTIALS, CERTIFICATES, LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver’s license is required due to local, county and regional travel. EDUCATION AND EXPERIENCE: EDUCATION: Any combination equivalent to: Bachelor’s degree in Environmental Education, business administration, public administration or closely related field and a minimum of two (2) years of occupational experience in related work, with prior experience in education and program coordination (Additional years of experience may substitute for the educational requirement). Experience working in environmental and/or outdoor education coordinator programs and activities preferred. KNOWLEDGE AND ABILITIES: KNOWLEDGE: Environmental practices and ecosystems

Current environmental education issues, concepts, and curriculum development methods and techniques

Principles, practices, and techniques of effective presentations

ABILITIES: Effectively manage and prioritize multiple, concurrent program tasks

Work independently as well as a member of a team

Effectively interpret and apply appropriate laws, codes, rules and regulations

Communicate effectively, both orally and in writing

Utilize technology to manage program responsibilities, including operating a variety of standard office equipment

Train, supervise and evaluate assigned staff

Perform or coordinate complex research, and report findings clearly and comprehensively Establish and maintain effective working relationships with others

Work effectively with a variety of institutions, service recipients, and partners

Remain flexible to program evolutions and committed to the program values of Service, Problem-Solving, and Collaboration

Model “team player” behavior that inspires service recipients, partners, and colleagues,

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, sexual orientation, disability, and ethnic backgrounds of students, parents, partners, and colleagues

Exercise appropriate judgment in making decisions

Establish and maintain effective working relationships with those contacted in the course of work

Maintain confidentiality of information

Demonstrate attendance sufficient to complete the duties of the position as required

ENVIRONMENT AND PHYSICAL ABILITIES: ENVIRONMENT: Many duties are performed in an office setting. Travel to other SDCOE, school district, or partner locations will be required as part of this assignment. PHYSICAL ABILITIES: Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects. Off-site visits may include schools, employer facilities, and corporate offices throughout San Diego County.

Established Revised Approved by Personnel Commission

FLSA Status

Job Code

Salary Grade

6/2016 Exempt M35

CLASSIFICATION ANALYSIS Position: Mental Health Case Worker

Grade: 52

Work Location: Special Education

Incumbent: New Position

Prepared By: Jessica Glover

Report Date: June 10, 2016

PC Meeting Date: June 14, 2016

PC Action: Pending

INFORMATION SOURCES: Senior Director, Special Education Services Coordinator/School Psychologist, Special Education Services

ESSENTIAL FUNCTION: Under the supervision of a School Psychologist, determines eligibility of students for services; participates in IEP team meetings, assesses student needs, and provides coordination of educationally-related mental health services as an unlicensed qualified mental health professional to students.

REPORTING RELATIONSHIPS: Will report to the Coordinator/School Psychologist, Special Education Services.

POSITION/CLASS COMPARISON: Special Education Classroom Behavior intervention Aide Lead (Grade 49) Speech Language Pathology Assistant (Grade 52)

CRITICAL EVALUATION FACTORS: Typical Tasks Minimum Qualifications Complexity

RECOMMENDATION: Establish new classification of Mental Health Case Worker (Grade 52).

RATIONALE: Due to the passage of AB 114 in 2011, the state of California no longer is mandated to provide mental health services for students in educational settings. As a result of this new legislation, school districts are solely responsible for ensuring that students with disabilities receive special education and related services to meet their needs according to the Individuals with Disabilities Education Act (IDEA) of 2004. In order to meet the increased demand this places on COE staff, Human Resources is recommending establishing a new classification of Mental Health Case Manager. This new classification will work closely under the supervision of a School Psychologist to provide case management services, develop service plans, and serve as a member of crisis intervention and IEP teams to ensure that each student is receiving educationally-related mental health services. We are recommending the classification be placed on Grade 52 of the Classified Support salary schedule, as this placement reflects competitiveness for recruitment and retention based on positions at comparable agencies such as San Diego Unified School District.

CLASSIFICATION ANALYSIS

Position: Project Specialist-

Outdoor/Environmental Ed.

Grade: M35

Work Location: Outdoor Education

Incumbent: Vacant

Date: 6/09/2016

Prepared By: Adam Nieves

Report Date: 6/9/2016

PC Meeting Date: 6/14/2016

PC Action: PENDING

INFORMATION SOURCES: Senior Director, Outdoor Education

ESSENTIAL FUNCTION: Under minimal supervision, the Project Specialist- Environmental Education will assist in the planning, development, implementation, coordination, and evaluation of Environmental/Outdoor Education programs and activities; to promote environmental education programs and activities to school districts and other prospective client organizations; and to provide instructional/operational services in support of established programs and activities.

REPORTING RELATIONSHIPS: Reports to and is evaluated by the Senior Director, Outdoor Education

POSITION/CLASS COMPARISON: Project Specialist – Mental Health and Wellness Project Specialist – Foster Youth Services Project Specialist I Project Specialist II

CRITICAL EVALUATION FACTORS: Knowledge Complexity Accountability Level of Independence

RECOMMENDATION: Establish the new classification of Project Specialist- Outdoor/Environmental Education. Classify one new position as Project Specialist- Outdoor/Environmental Education for the Outdoor Education Department.

RATIONALE: During the reclassification window period, a request was received by the incumbent of the Outdoor Education Outreach Leader to have her position reviewed. Our findings from the job analysis of her position, indicated the need for a classified management position within the Outdoor Education Department. The duties being performed that support the establishment of a management classification include: finding and securing funding sources through contracts and grants; grant writing and preparing proposals; and oversight, management and compliance of program, projects and activities related to environmental education.

The classification is required to work with districts and outside agencies, such as local municipalities, in securing contracts to provide service in educating students and children through activities related to environmental studies. This requires the position to develop and implement program content and ensure effective delivery which includes the training of limited term staff to present and deliver the material. Securing grant funding is another primary role of the new proposed classification which will require the position to ensure compliance with grant requirements and require the development of programs and/or activities as stipulated within the grant. Funding and budget allocations for the programs and activities will be managed by the new classification. The duties being performed are consistent with those of other Project Specialist classifications within the organization and we are requesting the new classification within the Outdoor Education Department be established as Project Specialist- Outdoor/Environmental Education.

Knowledge Complexity Impact Working Conditions Total

E3 = 591 E3 = 338 E1 = 338 A2 = 26 1293

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CLASS TITLE: Migrant Out-of-School Youth Advisor, R44

DEFINITION:

Under general direction, performs a combination of duties related to supporting the Migrant Education community with a focus on Out-of-School Youth (OSY). Duties include community outreach, identif ication and recruitment (I&R), tutoring, assessment and staff training.


Administrative direction is provided by the Migrant Education Specialist.



ESSENTIAL FUNCTIONS: Perform identif ication and recruitment duties to ensure the Migrant Education Program meets established goals including identifying and recruiting immediately any eligible migrant student.

Coordinate ranch/farm visits with Migrant Outreach Workers to facilitate recruitment efforts.

Work with Migrant Secondary School Advisors and Migrant Services Aides as well as any other means to identify recovery students.

Provide direct services to targeted students including transcript review, both local and international, to assess students’ needs and determine appropriate course of action.

Provide coaching in a wide variety of life skills to increase awareness of common issues facing migrant population.

Tutor students who have been identif ied to participate in the High School Equivalency Program (HEP) offered through the University of Oregon, or other university; maintain communication with HEP agencies both locally and out of region/state to ensure enrollment of OSY students; assist students with completing required paperwork.

Provide information on and make referrals to educational, health, community, and State and Federal agencies as needed.

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Conduct weekend workshops and summer activities to supplement and reinforce lessons as needed.

Record services provided and student progress through case management and work logs as directed.

Complete and submit required forms by established deadlines.

Request and receive new student lists and reports and work with designated office staff to update student information.

Collaborate with local and out-of-region education agencies to maximize OSY services including meeting with individual local adult education and community college teachers monthly.

Collaborate with local health agencies for OSY services.

Prepare a wide variety of tutoring and presentation materials.

Maintain inventory of OSY supplies.

Participate in collaborating with community organizations as assigned.

Make presentations at the State and other Regional Migrant Education conferences to explain local Migrant Programs and services.

Serve on State committees and provide input regarding Migrant policies as assigned. NON-ESSENTIAL FUNCTIONS: Perform related duties as assigned.


This position is distinguished from other Migrant Education classifications in the following ways:


KNOWLEDGE OF: Policies, rules, procedures and practices pertaining to student enrollment in migrant education Relevant provisions of State and Federal regulations and procedures governing Migrant Education program eligibility, documentation, and audits ABILITY TO: Show thoroughness in adhering to processes and procedures Relate to and understand the strengths and challenges of the migrant population Respond with sensitivity to the stated needs of the migrant students and parents Establish and maintain effective working relationships with migrant parents, School district staff, and administrators by being patient and willing to answer questions Explain technical/procedural information clearly to parents and check for comprehension Operate a computer and applicable software Gather, verify, and process data and information Participate as part of a team

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Manage time and prioritize tasks to meet deadlines Read, write and speak English and Spanish fluently and effectively Model communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures


EDUCATION: Graduation from high school or evidence of equivalent educational proficiency EXPERIENCE: One year work experience in which recordkeeping and extensive, contact with migrant families, school personnel, and community agencies were primary responsibilities of the position. Such experience is typically gained through employment as a Migrant Services Aide, Migrant Secondary School Advisor, or equivalent district-based position. LANGUAGE REQUIREMENT: This classification requires oral competency and literacy in Spanish and English, and the ability to translate orally and in writing from English to Spanish and Spanish to English.


A valid California driver’s license and availability of reliable private transportation to travel in back country and ranches is required.


ENVIRONMENT: Travel to back country and ranches is a regular part of this assignment.

Duties are typically performed in an office and field settings. Requires working evening hours and weekends as needs dictate.

PHYSICAL ABILITIES: Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

Established: July 2011

Revised: April 6, 2015

Personnel Commission Approved: July 27, 2011_________________

San Diego County Office of Education


MIGRANT OUTREACH WORKER

Definition: Under general direction, provides support for Migrant Education community

outreach, identification and recruitment (I&R), instruction, assessment and staff

training.

Typical Tasks: May perform any combination of the following duties: conducts I&R audits,

including review of eligibility documentation and interviews with parents

whose program eligibility is in question; administers I&R certification tests;

identifies migrant children, and enrolls and disenrolls them from the Migrant

Education Program; serves as a liaison between local regional office and school

districts; organizes recruitment in non-participating districts; schedules

recruiting to assure effective I&R throughout area of assignment; maintains and

up-dates parent orientation materials used in recruitment; reviews school-site

records pertaining to migrant children and their families; establishes and

maintains cooperative relationships with community service providers, and

provides information regarding Migrant Education programs to community

agencies; participates in community organizations as assigned; makes

presentations to districts, parents and school groups regarding available

community resources and the Migrant Education Program; makes presentations

at the State and other Regional Migrant Education offices to explain local

Migrant Programs; serves on State committees and provides input regarding

Migrant policies; coordinates and conducts the orientation and on-going

training of classified personnel; assesses needs of Program participants,

including out of school youth program participants, and provides instruction in

the areas of basic skills, dental, physical and mental health and/or makes

appropriate referrals; assists with the advocation of difficult referrals to health

providers; maintains inventory of Migrant Outreach supplies and places orders

or arranges donations as needed; performs related duties as assigned.

Minimum

Qualifications:

Knowledge of the concerns, problems, and common experience of migrant

families and students. Skill in: establishing and maintaining productive

working relationships with migrant families, and with professionals in the

business, medical, and educational communities; communicating orally and in

writing in both Spanish and English. Ability to: read, interpret, and apply

regulations and procedures governing Migrant Education program eligibility,

documentation, and audits; keep and organize accurate records and files; review

records for accuracy; compile and catalogue information regarding community

resources; work with minimal supervision. Willingness to work evening hours

and weekends.

Experience and

Education:

Education and experience which would clearly demonstrate possession of the

knowledge, skills, and abilities detailed above. An example of qualifying

education/experience would be: completion of high school or equivalent

education and one year work experience in which recordkeeping and extensive,

contact with migrant families, school personnel, and community agencies were

primary responsibilities of the position. Such experience is typically gained

through employment as a Migrant Community Aide I, Migrant Services Aide,

Migrant Secondary School Advisor, or equivalent district-based position. Must

have access to reliable transportation to be used in the course of work.

Licenses: Possession of a valid California driver license and proof of automobile

insurance must be provided at the time of selection.

Language

Requirements:

This classification requires oral competency and literacy in Spanish and

English, and the ability to translate orally and in writing from English to

Spanish and Spanish to English.

Established: 5/98

Revised: 3/01

Approved by the Personnel Commission: May 22, 1998

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CLASS TITLE: Migrant Secondary School Advisor

DEFINITION:

Under general supervision provides supplemental services for migrant junior and senior high school students and their families in order to meet graduation requirements and access higher education opportunities.



Assists students in fully using all available school and community resources.

Confers with students and teachers.

Develops job placement opportunities.

Facilitates graduation credit accrual.

Develops and coordinates participation of students in extracurricular and post-secondary programs.

Identifies and concentrates on "at-risk" students.

Implements P.A.S.S. program.

Acts as a liaison between home and school.

Facilitates health and support services.


Performs related duties as required.


Positions in this class require oral competency and literacy in Spanish and English, and the ability to translate orally and in writing from English to Spanish and Spanish to English.


Completion of college-level course work in general academic subject areas such as math, science and English, and work experience in a school or other educational environment.


KNOWLEDGE OF:

The secondary school system

Concerns, problems and experiences of the migrant community

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ABILITY TO:

Work effectively with migrant families, school staff and the public

Work with minimum supervision

Communicate in writing and orally in English and Spanish

Follow oral and written instructions

Compose simple letters and memos

Complete forms, set up and organize office files

Perform clerical detail with accuracy

Make arithmetical computations


WORKING CONDITIONS:

Employees must have reliable transportation to and from field assignments and be able to transport clients served by the program to various activities.

Migrant Secondary School Advisors may be asked to accommodate a flexible work schedule for effective program delivery which may include evening hours and occasional weekend assignments. Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate equipment and perform assigned duties; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift and move moderately heavy objects.


Established: 09/86

Revised: 09/99; 09/06


Position: Migrant Services Aide

Grade: 40

Work Location: Migrant Education Programs

Incumbents*: See attached

Effective: July 1, 2016


Report Date: April 24, 2016


PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with incumbents Meeting with Senior Director, Migrant Education Programs, Monica Nava ESSENTIAL FUNCTION: Under general supervision, provides supplemental instructional, health and social services to migrant children (preschool through age 22) and their families in order to meet graduation requirements and access higher education opportunities.

REPORTING RELATIONSHIPS: Migrant Education Specialist POSITION/CLASS COMPARISON: Migrant Services Aide (Grade 40) Migrant Secondary School Advisor (Grade 40) Migrant Outreach Worker (Grade 44) Migrant Out Of School Youth Advisor (Grade 44) CRITICAL EVALUATION FACTORS: Knowledge Supervision received Complexity Contacts RECOMMENDATION: Establish new classifications of Migrant Education Program Advocate I and Migrant Education Program Advocate II. Reclassify incumbents* of Migrant Services Aide and Migrant Secondary School Advisor to Migrant Education Program Advocate I. Reclassify incumbents* of Migrant Outreach Worker and Migrant Out-of-School Youth Advisor to Migrant Education Program Advocate II. No change in salary ranges recommended.

Current Title Proposed Reclassification

Migrant Services Aide (Grade 40)

Migrant Education Program Advocate I (Grade 40)

Migrant Secondary School Advisor (Grade 40)


Migrant Outreach Worker (Grade 44)

Migrant Education Program Advocate II (Grade 44)

Migrant Out-of-School Youth Advisor (Grade 44)


Classification Analysis – Page 2

Current Title No Change

Program Secretary (Grade 41)


Migrant Education Program Support Services Technician (Grade 50)


RATIONALE: The classification of Migrant Services Aide was established in September, 1986. There are currently 19 incumbents in this classification (21 when the study was conducted). The request for reclassification was submitted by the incumbents as a group to request a review of their job title, as they felt that the title of Migrant Services Aide does not accurately reflect the nature and scope of their job duties. In performing the analysis for their request, it became clear that it was necessary to look at all the department’s student support job classifications in order to understand the allocation of duties within the department. It was found that there was significant overlap and redundancies in the essential functions of the four Migrant Education student support job classes. Specifically, the Migrant Services Aide and Migrant Secondary School Advisor job classes perform nearly the same job duties, but were focused on different age groups of students. This distinction created a lack of flexibility to respond to changes in the ages of the students entering the Migrant Education program. The salary range, education, and experience for both job classes are identical. In reviewing the Migrant Out-of-School Youth Advisor and Migrant Outreach Worker job classes, there was again significant overlap in the duties performed in the two classifications. The main focus of both is community outreach, identification, and recruitment of migrant students who are not currently in a school setting. The salary range, education, and experience for these two job classes are identical. After completing the analysis and reviewing the structure of Migrant Education programs at other similar COEs, we are proposing establishing two new classified support classifications, Migrant Education Program Advocate I allocated to Grade 40 and Migrant Education Program Advocate II allocated to Grade 44. The existing incumbents* would be reclassified into the new classifications according to the chart above and will retain the seniority dates from their original classifications in the new Migrant Education Program Advocate I/II job classes.

Current Classification

(ao 6/10/16) Grade

New Classification Title

(eff 7/1/16)

Grade

(no change) Position LN,FN

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10998351 Guardado,Elvia

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997334 Sandoval,Trino

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997312 Garza,Flor Marina

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997287 Quezada,Angelica M

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997245 Lopez,Fuensanta G

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997309 Murguia,Luis L

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997171 Arispe,Josefina

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997288 Vasquez,Carmela L

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998459 Bezares,German

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10997539 Avila,Ana Margarita

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998449 Orozco,Jaime Francisco

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998448 Chavez,Amilcar A

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997625 Barajas,Magdalena

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997526 Zendejas,Norma Angelica

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997344 Holt,Catalina

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997444 Ghafur,Susana R

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997414 Cervantes,Luz

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998143 Padilla,Corina

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997512 Martinez,Maria Guadalupe

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997937 Bravo,Julie

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998034 Mora,Alejandra

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997579 Rubalcava,David

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997422 Gutierrez,Sara R

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998299 Lopez,Blanca Estela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997582 Avina,Veronica

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998077 Campos,Theresa

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998011 Garcia,Maricela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997980 Gudino,Jacqueline

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997446 Beas,Gabriela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997930 Murguia,Norma Veronica

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998145 Chuluc-Martinez,Patricia Ivonne

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998144 Alvarez,Laura T

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998035 Evans-Navarro,Claudia

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998031 Munoz,Blanca L

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997442 McNelly,Andrew J

Program Secretary 041 Program Secretary 041 10997586 Cuellar,Elizabeth Mireles

Migrant Education Program Support Services

Technician 50


Technician 50 50 Vacant


Position: Computer Support Technician

Grade: 52

Work Location: ITS, Network Services Incumbents: Jesse Smith, Lamont Lee, Vong Sopha, Ricardo Lopez, Mike Lloyd, and Hector Jimenez

Effective Date: 07/01/16




PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Network Manager, John Cusack Meeting with Assistant Superintendent, ITS, Karen Connaghan DEFINITION: Under general direction, delivers, installs and supports technology resources including computer hardware and software; provides daily technical support and assistance for various technology resources in a large network environment. REPORTING RELATIONSHIPS: Reports to Computer Service Desk Supervisor POSITION/CLASS COMPARISON: Computer Support Technician II (52) Systems Technician II (52) Systems Analyst (58) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity RECOMMENDATION: No change in classification. RATIONALE: The Computer Support Technicians at the county office submitted a group request to have their positions reviewed. In evaluating the group’s request and consulting with them and their current supervisor, I find the duties consistent with those of the Computer Support Technician classification. They expressed how they provided support to the small school districts within the county. The support being provided is that same level of support they provide to staff at the county office. They did mention on occasion performing tasks that were higher level in support of the small school districts, but is not frequent enough in significance that would warrant a change. In speaking with the manager, he also confirmed that they had been told not to perform duties that were beyond the scope of the classification and he would reaffirm that they don’t. They mentioned using Active Directory Admin Tools for managing account passwords, renewals and to add computers to the domain. This is part of their duties to install and configure hardware and software. The duty of password management and renewals is not a complex tasks and is performed by a similar classification of Systems Technician II at the same

salary grade 52. They fill managing the PeopleSoft account passwords and SDCOE Google accounting creation and administration was of a higher duty. As mentioned before, the classification of Systems Technician II at the same salary grade 52, if performing the same duty regarding managing passwords and access and it is not of a higher complexity. The manager confirmed that they are not tasked with the creation and management of SDCOE Google accounts. Other areas the groups had concerns with included working with Ethernet ports, which the manager said they are not to do, the use of DHCP scope, which the manager confirmed requires minimal installation and not a significant part of their duties, and utilizing the Casper Management software, their manager explained its software to help automate their job to make it easier for them.


Position: Fringe Benefits Consortium

(FBC) Technician

Grade: 50

Work Location: Risk Management

Incumbent: Acquinetta Dillon





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Program Business Specialist III, Montserrat Carrillo Meeting with Executive Director, Risk Management, Diane Crosier DEFINITION: Acts as a service representative to the Fringe Benefit member school districts; maintains Fringe Benefit financial and statistical records; provides assistance and training in operating insurance programs under the Fringe Benefits Consortium (FBC.). REPORTING RELATIONSHIPS: Reports to Program Business Specialist III POSITION/CLASS COMPARISON: Deferred Compensation Program Assistant (44) Account Clerk III (48) Fringe Benefits Consortium (FBC) Technician (50) Workers Compensation Technician (52) Claims Examiner (52) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity RECOMMENDATION: No change in classification. RATIONALE: Ms. Dillon has been serving in her current position of Fringe Benefits Consortium (FBC) Technician since October 21, 2005. In reviewing Ms. Dillon’s request and in meeting with her and her current supervisor, I find Ms. Dillon’s duties consistent with those of the FBC Technician classification. Ms. Dillon explained that she absorbed the work of two (2) other FBC Technicians around three (3) years ago. The technicians were essentially performing the same duties of benefits enrollment and an increase in work load does not constitute a change in classification as they duties are not of a higher level in nature. Also, in speaking with the Executive Director, she explained that a time study was conducted and the results of the outcome revealed the current work load not being able to support the justification of three (3) full-time positions. Ms. Dillon’s also discussed the fiscal responsibilities she is tasked with such as processing invoices, audit transfers, wire transfers, maintain journals and logs and the monitoring of timely payments. These duties she is performing are not of a higher complexity

and are consistent with those in her current job description and of the Account Clerk III classification, classified support salary grade 48, which is lower in scope and responsibility in comparison to Ms. Dillon’s current classification. It is with our findings that we are requesting no change in classification.

San Diego County Office of Education Personnel Commission

MAINTENANCE WORKER

Definition Under general supervision, performs manual duties in the areas of custodial, general building maintenance and delivery work.

Typical Tasks May perform any combination of the following: replaces defective

ballasts; makes minor plumbing repairs; does exterior and interior painting, including graffiti abatement; lifts and/or moves boxes, furniture and equipment; makes minor repairs on office equipment, furniture, doors and closers; operates vehicle to transport materials to and from school sites and the County Office; loads and unloads materials at various locations; packs the materials to be delivered; assists in inventory of department storage areas; sweeps, scrubs, shampoos, and vacuums carpets and floors; dusts and polishes furniture and woodwork; strips and waxes floors; empties and cleans waste receptacles; washes windows and walls; polishes metal work; maintains equipment and material used in work; cleans restrooms, toilets, washbowls, urinals, and sinks; cleans up bodily fluids; keeps records of work performed and chemicals used; guards an assigned area against trespass, fire or malfunction of mechanical equipment; acts as part of emergency response team in case of electrical, water or gas emergency; performs related duties as assigned.

Minimum Qualifications: Working Conditions and Physical Abilities:

Knowledge of: general facilities maintenance and repair techniques; cleaning procedures and techniques; efficient and safe loading and unloading techniques; basic inventory methods and general safety practices. Skill in the safe use of power and hand tools and motor vehicles. Ability to: communicate and follow oral and written instructions; complete assigned tasks in a safe and timely manner; maintain effective working relationships with those contacted in the course of work; keep and accurately maintain written records. Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate equipment and perform assigned duties; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally to perform assigned tasks; lift and carry equipment and materials used in the course of work; climb ladders, bend, squat, kneel, stretch, twist, and work in confined and/or high areas.

Experience and Education:

A combination of education, training and experience which clearly demonstrates possession of the knowledge, skills and abilities detailed above. A typical qualifying background would include a minimum of one year experience performing general building maintenance and custodial work.

Licenses A valid Class C California driver's license is required at the time of the appointment.

Established: 10/98 Revised: 9/02; 09/10

Approved by the Personnel Commission:

October 23, 1998

San Diego County Office of Education Personnel Commission

SKILLED MAINTENANCE WORKER

Definition: Under the general supervision of the Maintenance and Operations Supervisor or Program

Director, perform a variety of general building maintenance and occasional construction tasks ranging in complexity from unskilled to skilled, and related to a diversity of trades, including carpentry, plumbing, electrical, HVAC, and painting; maintains facilities in safe condition.

Typical Tasks: Essential Functions:

Maintain, diagnose and repair problems with electrical systems including 110- and 220-volt services, light fixtures, switches, fuses, outlets, receptacles, and plugs;

remodel interior office space involving the removal, reconfiguration, and installation of walls, partitions, lighting, electrical outlets, and computer cabling;

maintain, diagnosis and repair problems with rooftop heating and ventilation units, including motors and fan blowers;

maintain and troubleshoot problems with security and alarm systems;

re-duct heating, ventilation, and air conditioning systems;

calibrate thermostats;

maintain, diagnose and repair problems with plumbing fixtures, including flushing mechanisms, sprinkler systems, water faucets, valves, drinking fountains, fittings, and gaskets;

clear obstructed drains and sewer lines;

remove and replace glass windows;

frame stud walls and install dry wall;

construct and install shelving, risers, and cabinets;

retrofit exterior wood door jambs, and install new doors and associated hardware, including locks and hinges;

install or remove and replace carpet tiles and baseboards;

repair, replace or install asphalt composition or rockover roofing;

repair stucco on exterior walls;

patch concrete;

perform a variety of unskilled maintenance and repair tasks such as replacing fluorescent light bulbs and resetting wall clocks;

Non Essential Functions: perform related duties as required.

Minimum Qualifications:

Knowledge of: proper methods, materials, tools, and equipment used in the repair and maintenance of buildings; appropriate safety precautions and procedures.

Ability to: perform a variety of building maintenance tasks ranging in complexity from unskilled to skilled; use hand and power tools properly and safely; analyze maintenance problems, and devise and implement appropriate, effective solutions; understand, maintain and operate computerized energy management systems; understand and follow oral and written instructions; communicate orally; maintain routine records; organize work; meet schedules and timelines for completion of work; establish and maintain cooperative relationships with those contacted in the course of work; read and interpret working drawings, blue prints, and plans; work independently.

Working Conditions and Physical Abilities:

Indoor and outdoor work environment. Must be able to hear and speak to exchange information; see to perform assigned duties; lift, carry, push and pull tools, materials, equipment and furniture weighing up to 75 lbs.; climb ladders and work on rooftops and high locations; crawl into attics and tight spaces; bend, squat, kneel, stretch, twist and work in confined and/or high areas.

Experience and Education:

Any combination of training and experience which clearly demonstrates possession of the knowledge and abilities detailed above. Typical qualifying experience would include: a minimum of two (2) years of experience involving the maintenance and repair of structures, utilities, plumbing, water and electrical systems. Experience must include the performance of construction tasks. Note: grounds maintenance, janitorial or custodial experience is not qualifying.

Established: 2/92 Revised: 5/98, 6/05; 9/09 Approved by the Personnel Commission: February 11, 1992


Position: Maintenance Worker

Grade: 42

Work Location: SCREC

Incumbent: Jose A. Gonzalez





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor and Director of Maintenance and Operations, Bill Carpenter DEFINITION: Under general supervision, performs manual duties in the areas of custodial, general building maintenance and delivery work. REPORTING RELATIONSHIPS: Reports to the Director of Maintenance and Operations POSITION/CLASS COMPARISON: Maintenance Worker (Grade 42) Skilled Maintenance Worker (Grade 51) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity Scope and Effect RECOMMENDATION: Reclassify position #10998228 and incumbent, Mr. Gonzalez, from Maintenance Worker (Grade 42) to Skilled Maintenance Worker (Grade 51). RATIONALE: Mr. Gonzalez was hired as a Custodian in 2003 and was promoted to Maintenance Worker in 2011. He is the sole Maintenance Worker assigned to the South County Regional Education Center (SCREC) and the adjoining SWCCD building. Since 2011, Mr. Gonzalez has taken over the more complex and difficult maintenance work required by these two buildings, including electrical, HVAC, plumbing, and exterior repair. Mr. Gonzalez has independently obtained the technical certifications needed to demonstrate knowledge in these areas. The duties he is currently performing are more consistent with the classification of Skilled Maintenance Worker than his current classification. Additionally, the Director of Maintenance and Operations has confirmed that he will continue to have the need for the incumbent to perform these higher-level duties. As such, Mr. Gonzalez meets the criteria for reclassification.

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CLASS TITLE: Migrant Education Program Advocate I (Grade 40)

DEFINITION:

Under general direction, provides supplemental instructional, health, and social services to migrant children and their families; and serves as a link between program, home, school, and community agencies; assists in the identification of eligible migrant students (preschool through age 22).





ESSENTIAL FUNCTIONS: Assists migrant families in obtaining health, social, educational, or other support services. Acts as a liaison between students, counselors, and teachers. Strategizes with school district staff regarding identification, recruitment, and migrant student needs. Conducts home, work or school site visits to identify student needs and make appropriate referrals for services. Assists with recruitment duties by identifying potential eligible students to ensure meeting established program goals. Monitors credit accrual and student attendance to provide guidance in academic achievement. Implements credit recovery programs with students online and in person. Provides coaching in a wide variety of life skills to increase awareness of common issues facing migrant population. Tutors students in home and at school sites, before or after regular school hours, and during summer and/or intersessions.

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Develops age-appropriate tutoring materials. Provides information on and make referrals to educational, health, community, and State and Federal agencies as needed. Makes presentations to parents, school district, and community groups regarding the Migrant Education Program and available community resources for migrant students. Records services provided and student progress through case management and work logs as directed. Completes and submits required program forms by established deadlines. NON-ESSENTIAL FUNCTIONS: Perform related duties as assigned.





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Completion of college-level course work in general academic subject areas, and one year experience working with children, families, community groups, and public agencies.







Established Approved by Personnel

Commission

Revised FLSA

Status

Salary

Grade

06/2016 Non-Exempt

40

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CLASS TITLE: Migrant Services Aide

DEFINITION:

Under general supervision, provides supplemental instructional, health and social services to migrant children (preschool through age 22) and their families in order to meet graduation requirements and access higher education opportunities.




Conducts home visits to assist migrant families in obtaining health, welfare and educational services. Tutors students in home or at the school site before and after regular school hours, and during summer and/or intersessions. Recruits and assists in the participation of migrant parents in school-related activities. Assists students in fully using all available school and community resources. Acts as a liaison between students, counselors and teachers. Monitors graduation credit accrual. Develops and coordinates participation of students in extracurricular and post-secondary programs; Identifies and addresses needs of "at-risk" students. Implements Portable Assisted Study Sequence (P.A.S.S.) program. Acts as a liaison between home and school. Facilitates health and support services. Supports regional program outreach efforts.

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Collects data, prepares and submits required reports. Transports students or parents as needed.




Persons in this class must possess a valid California Driver’s License at the time of appointment. Migrant Services Aides may be asked to accommodate a flexible work schedule for effective program delivery which may include evening hours and occasional weekend assignments. Employees must have reliable transportation to and from field assignments and be able to transport clients served by the program to various activities. This position requires oral competency and literacy in Spanish and English, and the ability to translate orally and in writing from English to Spanish and Spanish to English. In order to meet the requirements of AB346(s), persons in this classification are required to obtain both a California Department of Justice and an FBI clearance prior to starting employment. In order to satisfy the paraprofessional requirements of the NCLB Act, applicants must meet one of the following requirements:

Completed at least 2 years of study at an institution of higher education;

Obtained an associate’s (or higher) degree;

Met a rigorous standard of quality and can demonstrate, through a formal State or local academic assessment, knowledge of, and the ability to assist in instructing, reading (or readiness), writing (or readiness), and mathematics (or readiness).


Completion of college-level course work in general academic subject areas such as math, science, or English and work experience in a school or other educational environment.


KNOWLEDGE OF:

Concerns, problems and experiences affecting the migrant community.

The English and Spanish languages, including pronunciation, spelling, grammar, punctuation, vocabulary, and comprehension.

Modern office practices, procedures, methods, and equipment.

ABILITY TO:

Tutor students on an individual and/or group basis.

Establish and maintain effective working relationships with migrant families, school staff and the public.

Communicate effectively orally and in writing.

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Compose simple letters and memos.

Complete forms, set up and organize office files.

Perform clerical work with detail and accuracy;

Perform arithmetical computations.

Work effectively independently and as part of a team with minimum supervision

Organize and prioritize work.

Exercise appropriate judgment in making decisions.

Maintain confidentiality of information.

Demonstrate attendance sufficient to complete the duties of the position as required.

Complete routine tasks thoroughly, accurately and with attention to detail.


Home, school site or office setting. Driving a vehicle to conduct work.

Must be able to hear and speak to exchange information; see to read printed materials and computer screens; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lifting of light objects.


Revised FLSA Status

Job Code Salary Grade

09/1986

September 1986 09/1999, 04/2011,

02/2016 Non-Exempt 40


Position: Migrant Services Aide

Grade: 40

Work Location: Migrant Education Programs

Incumbents*: See attached





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with incumbents Meeting with Senior Director, Migrant Education Programs, Monica Nava ESSENTIAL FUNCTION: Under general supervision, provides supplemental instructional, health and social services to migrant children (preschool through age 22) and their families in order to meet graduation requirements and access higher education opportunities.

REPORTING RELATIONSHIPS: Migrant Education Specialist POSITION/CLASS COMPARISON: Migrant Services Aide (Grade 40) Migrant Secondary School Advisor (Grade 40) Migrant Outreach Worker (Grade 44) Migrant Out Of School Youth Advisor (Grade 44) CRITICAL EVALUATION FACTORS: Knowledge Supervision received Complexity Contacts RECOMMENDATION: Establish new classifications of Migrant Education Program Advocate I and Migrant Education Program Advocate II. Reclassify incumbents* of Migrant Services Aide and Migrant Secondary School Advisor to Migrant Education Program Advocate I. Reclassify incumbents* of Migrant Outreach Worker and Migrant Out-of-School Youth Advisor to Migrant Education Program Advocate II. No change in salary ranges recommended.

Current Title Proposed Reclassification

Migrant Services Aide (Grade 40)


Migrant Secondary School Advisor (Grade 40)


Migrant Outreach Worker (Grade 44)


Migrant Out-of-School Youth Advisor (Grade 44)


Classification Analysis – Page 2

Current Title No Change





RATIONALE: The classification of Migrant Services Aide was established in September, 1986. There are currently 19 incumbents in this classification (21 when the study was conducted). The request for reclassification was submitted by the incumbents as a group to request a review of their job title, as they felt that the title of Migrant Services Aide does not accurately reflect the nature and scope of their job duties. In performing the analysis for their request, it became clear that it was necessary to look at all the department’s student support job classifications in order to understand the allocation of duties within the department. It was found that there was significant overlap and redundancies in the essential functions of the four Migrant Education student support job classes. Specifically, the Migrant Services Aide and Migrant Secondary School Advisor job classes perform nearly the same job duties, but were focused on different age groups of students. This distinction created a lack of flexibility to respond to changes in the ages of the students entering the Migrant Education program. The salary range, education, and experience for both job classes are identical. In reviewing the Migrant Out-of-School Youth Advisor and Migrant Outreach Worker job classes, there was again significant overlap in the duties performed in the two classifications. The main focus of both is community outreach, identification, and recruitment of migrant students who are not currently in a school setting. The salary range, education, and experience for these two job classes are identical. After completing the analysis and reviewing the structure of Migrant Education programs at other similar COEs, we are proposing establishing two new classified support classifications, Migrant Education Program Advocate I allocated to Grade 40 and Migrant Education Program Advocate II allocated to Grade 44. The existing incumbents* would be reclassified into the new classifications according to the chart above and will retain the seniority dates from their original classifications in the new Migrant Education Program Advocate I/II job classes.

Current Classification

(ao 6/10/16) Grade

New Classification Title

(eff 7/1/16)

Grade

(no change) Position LN,FN

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10998351 Guardado,Elvia

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997334 Sandoval,Trino

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997312 Garza,Flor Marina

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997287 Quezada,Angelica M

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997245 Lopez,Fuensanta G

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997309 Murguia,Luis L

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997171 Arispe,Josefina

Migrant Ed Outreach Worker 044 Migrant Education Program Advocate II 044 10997288 Vasquez,Carmela L

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998459 Bezares,German

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10997539 Avila,Ana Margarita

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998449 Orozco,Jaime Francisco

Migrant Out-of-School Yth Adv 044 Migrant Education Program Advocate II 044 10998448 Chavez,Amilcar A

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997625 Barajas,Magdalena

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997526 Zendejas,Norma Angelica

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997344 Holt,Catalina

Migrant Secondary School Advsr 040 Migrant Education Program Advocate I 040 10997444 Ghafur,Susana R

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997414 Cervantes,Luz

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998143 Padilla,Corina

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997512 Martinez,Maria Guadalupe

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997937 Bravo,Julie

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998034 Mora,Alejandra

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997579 Rubalcava,David

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997422 Gutierrez,Sara R

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998299 Lopez,Blanca Estela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997582 Avina,Veronica

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998077 Campos,Theresa

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998011 Garcia,Maricela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997980 Gudino,Jacqueline

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997446 Beas,Gabriela

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997930 Murguia,Norma Veronica

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998145 Chuluc-Martinez,Patricia Ivonne

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998144 Alvarez,Laura T

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998035 Evans-Navarro,Claudia

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10998031 Munoz,Blanca L

Migrant Services Aide 040 Migrant Education Program Advocate I 040 10997442 McNelly,Andrew J

Program Secretary 041 Program Secretary 041 10997586 Cuellar,Elizabeth Mireles


Technician 50


Technician 50 50 Vacant


Position: Outdoor Education Outreach

Leaders

Grade: 45

Work Location: Outdoor Education

Incumbent: Janice Duvall





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Senior Director, Outdoor Ed, Tine Chin DEFINITION: Under general supervision, acts as a liaison between the SDCOE Outdoor Education Program, county, city, school and water district personnel to ensure that the outreach services of the Outdoor Education Program are fully utilized; assists in coordinating the activities of outreach staff; provides technical leadership and direction; and trains staff. This position serves as a backup to Science Outreach Program Specialists including, provides learning activities and presentations to school children (Grades K-12) in a wide range of science topics; sets up school site visits, presentations and field trips, and maintains instructional materials and equipment. REPORTING RELATIONSHIPS: Reports to Senior Director, Outdoor Education POSITION/CLASS COMPARISON: Outdoor Education Outreach Leader (45) Project Specialist I (M35) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity RECOMMENDATION: No change in classification. RATIONALE: Ms. Duvall has been serving in her current position of Outdoor Education Outreach Leader since November 3, 2009. In reviewing Ms. Duvall’s request and meeting with her supervisor, she is performing duties that are consistent with those of a management level classification. She is handling grant writing, management and compliance along with program and project oversight from the development, implementation and maintaining of programs and projects. Her position has evolved through the years and she is no longer providing direct interaction and education to students. She has taken a more administrative role with the execution of the program and projects associated with the Outdoor Education Program. We are recommending a no change in classification from the committee, but are working with the department and requesting the establishment of a new management classification that will support the duties being performed and will run the recruitment in accordance with the Personnel Commission.


Position: PASS Community Aide II

Grade: 50

Work Location: PASS AmeriCorps Program

Incumbent: Monica Quiroz





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Review with Immediate Supervisor, Gang Risk Intervention Coordinator, Anthony Ceja Review with Senior Director, Don Buchheit DEFINITION: Under general direction, provides support for Promoting Achievement and Student Success (PASS) AmeriCorps recruitment, training and community outreach efforts; monitors, audits and documents program records; and trains, oversees and reviews mentor and program staff work.

REPORTING RELATIONSHIPS: Reports to the Gang Risk Intervention Coordinator POSITION/CLASS COMPARISON: PASS Community Aide I (Grade 42) PASS Community Aide II (Grade 50) Project Specialist, PASS AmeriCorps (M35) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Abilities Complexity Scope and Effect Level of Independence RECOMMENDATION: The recommendation is for no change. RATIONALE: Ms. Quiroz was hired as a PASS Community Aide II in 2010. She is the sole incumbent in the classification. The main duties that the incumbent believes are outside of her classification are the development of program materials, both for the annual PASS AmeriCorps selection process, as well as the two week PASS AmeriCorps Orientation training (35%). The incumbent has also made significant improvements to the program recordkeeping and reporting, a duty shared with the Project Specialist. However, based on the interview with incumbent, review of questionnaire and job description, and meeting with the immediate supervisor, the essential functions of the position and the typical tasks performed are still within the classification of a PASS Community Aide II. Therefore, the recommendation at this time is for no change.

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CLASS TITLE: Program Clerk

DEFINITION:

Under general supervision, performs specialized clerical duties, of a difficult and complex nature, in support of an SDCOE Program by monitoring support and reporting functions.




Performs any combination of the following duties: reviews attendance data and reports for accuracy, completeness and compliance with applicable statutes, regulations, and program criteria. Submits corrections or notifies others of discrepancies; creates program files. Compiles data for program reports and summaries, and submits to management staff for analysis; creates charts, graphs and other presentation materials. Tracks revenues and calculates funding allocations according to predetermined criteria; works with Internal Business staff to disburse funds to proper accounts. Contacts and responds to inquiries from school districts, local, State and other agencies, and the general public to provide and/or obtain information as required or requested. Interprets and explains program standards and criteria. Maintains complex records related to program data, financial reports and documentation. Attends meetings and makes presentations at workshops and training sessions as required. May transcribe letters and reports from transcribing equipment.



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None


Training and experience which would clearly demonstrate possession of the knowledge and abilities listed below. An example of a typical qualifying background would include: three years of work experience in an office support role involving the use of computer spreadsheet applications to maintain records and prepare complex reports.


KNOWLEDGE OF:

Modern office-clerical practices and procedures

Computerized spreadsheets

Online management information systems

ABILITY TO:

Quickly learn applicable program standards and criteria

Operate a computer and a variety of related software, including spreadsheet and database applications

Type accurately at a rate of speed sufficient for successful job performance

May operate transcribing equipment

Verify and compile numeric data

Perform computational tasks accurately

Prepare reports, correspondence and forms

Maintain complex files and records requiring the use of an on-line computerized data system

Communicate orally and in writing


Interpret and explain policies, procedures, rules and regulations

Maintain effective relationships with those contacted in the course of work


Organize and prioritize work




Complete routine tasks thoroughly, accurately and with attention to detail


ENVIRONMENT Duties are typically performed in an office setting.

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PHYSICAL ABILITIES: Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.

Established Approved by the Personnel Commission

Revised FLSA Status

Job Code

Salary Grade

10/2007 October, 2007 07/2011

07/2013 07/2015

Non-Exempt

44

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CLASS TITLE: SYSTEMS TECHNICIAN I (Grade 48)

DEFINITION:

Under general direction, trains school district personnel in the use of computers and peripheral equipment and a variety of computerized systems; makes recommendations for systems improvements; performs a variety of office/clerical tasks; reviews a variety of reports and records for compliance with guidelines.




Train SDCOE and school district staff in the use of computers and peripheral equipment.

Train and assist SDCOE and school district personnel in the application of a variety of systems.

Respond to inquiries from SDCOE and school district personnel regarding operational and computer systems where judgment and interpretation of policies, procedures or regulations are required.

Assist system users with data input during implementation and excess workloads.

Compile and update procedural manuals.

Work with staff and consultants to develop and improve operational and computer systems.

Review a variety of reports, forms and records for accuracy, completeness and compliance.

Maintain ledgers and prepare special and periodic reports which involves compiling materials and data from a number of sources.

Reviews financial and statistical records and documents and determine if expenditures are recorded in accordance with procedures and guidelines.

Compose, edit and type correspondence and documents.

Organize materials for meetings and workshops.

Answer telephone and greet clients.

Process mail.

Schedule appointments and meetings.

Organize and maintain files and records.

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Perform other related duties as assigned.


None


Education, training and experience that demonstrates possession of the knowledge and abilities described above. Typical qualifying experience would include substantial office clerical experience demonstrating progressively responsible work assignments, and experience interpreting procedures or regulations. Experience in the use of computers on the job, or coursework in related areas, such as computer science, is also required.


KNOWLEDGE OF:

Standard office procedures and practices

The use of common office computer systems and software

ABILITY TO:

Communicate effectively orally and in writing in order to clearly explain procedures and requirements

Maintain complex files and records requiring attention to detail, interpretation and accuracy

Work with frequent interruptions

Work under pressure and meet strict deadlines

Utilize an on-line data system and interpret information displayed

Utilize effective telephone techniques in responding to inquiries and requests from a varied clientele








Office setting. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.

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This class differs from the position of Systems Technician II, the class of Systems Technician II handles more complex tasks associated with handling computer related issues with systems. It performs more user interface with a system as a primary role including troubleshooting problems and issues with system access.


Revised FLSA Status

Salary Grade

02/1996 2/16/1996 12/02; 7/11; 6/15; 6/16

Non-Exempt 48


Position: Program Clerk

Grade: 44


Incumbent: Brandy Woolery Jensen





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Property and Liability Program Manager, Rick Rinear Meeting with Executive Director, Risk Management, Diane Crosier DEFINITION: Under general supervision, performs specialized clerical duties, of a difficult and complex nature, in support of an SDCOE Program by monitoring support and reporting functions.

REPORTING RELATIONSHIPS: Reports to Property and Liability Program Manager POSITION/CLASS COMPARISON: Program Clerk (44) Systems Technician I (48) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity Scope and Effect RECOMMENDATION: Reclassify position # 10998444 and incumbent, Ms. Woolery Jensen, from Program Clerk (44) to System Technician I (48). Revise class description to reflect current SDCOE job description conventions. RATIONALE: Ms. Woolery Jensen began her tenure in the Program Clerk position in Risk Management after be reclassified July 1, 2011. Her position continues to change and evolve as the departments needs and services change. Ms. Woolery Jensen’s primary role is providing clerical support to the department management and staff. Her role is not changing as she is not performing help desk duties for the Risk Management’s Student Accident Reporting System. She is the primary contact for the system for the district. She handles all incoming inquires regarding the system including access, password resets and troubleshooting issues. Ms. Woolery Jensen is the direct contact with the programmers and works with them in the configuration and troubleshooting of the system to assure its functionality. With the intake of this new duty being more complex and requiring knowledge of systems, we are requesting Ms. Woolery Jensen be reclassified to a Systems Technician I, as the classification encompasses both the system and clerical functions similar to the duties Ms. Woolery Jensen is performing.


Position: Program Secretary

Grade: 41

Work Location: Human Resources

Incumbent: Josephine Vella





PC Action: Pending

INFORMATION SOURCES: Meeting with incumbent Meeting with immediate supervisor and Coordinator Position Information Questionnaire ESSENTIAL FUNCTION: Under general supervision, performs a full range of secretarial support services of average difficulty requiring the use of independent judgment. REPORTING RELATIONSHIPS: Coordinator, Sheiveh Jones Director, Chris Reising POSITION/CLASS COMPARISON: Program Secretary (Grade 41) Administrative Assistant I (Grade 44) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect Accountability RECOMMENDATION: No change in classification. RATIONALE: Based on the interview with incumbent, review of questionnaire, and meeting with the immediate supervisor, the essential functions of the position and the typical tasks performed are within the classification of a Program Secretary. Incumbent indicated that the main duties that she considers outside of her current classification are the processing of timesheets for hourly employees (40%) and the invoicing and related record-keeping for program participants (25%). Due to the significant growth of the BTSA/Induction program, the volume of timesheets and invoices have grown, but the complexity of the duties associated with the processing remains within the scope of the Program Secretary classification. Additionally, the Coordinator has indicated that the invoicing duties currently performed by the incumbent will be redistributed to other members of the unit, in part to allow the incumbent additional time to focus on the increased volume of timesheets. Finally, the long-standing practice of the SDCOE is to tie the level of secretarial support to the level of the supervisor. Ms. Vella provides support to two Coordinators. Per the staffing formula, the appropriate classification is Program Secretary. Therefore, the recommendation at this time is no change.


Position: Property and Liability

Technician

Grade: 55


Incumbent: Theresa Marti





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Property & Liability Program Manager, Rick Rinear Meeting with Executive Director, Risk Management, Diane Crosier DEFINITION: Acts as a service representative to member school districts; analyzes and adjusts school district claims relative to loss of insured property; maintains the JPA property valuation database; assists in the development and implementation of the Property and Liability JPA and the Safety Surplus Access Program; maintains fiscal responsibility for the Property and Liability and Miscellaneous Property JPA's; plans, organizes and coordinates general office procedures for support staff; assists and leads the work of clerical staff REPORTING RELATIONSHIPS: Reports to Property and Liability Program Manager POSITION/CLASS COMPARISON: Deferred Compensation Program Assistant (44) Fringe Benefits Consortium (FBC) Technician (50) Workers Compensation Technician (52) Claims Examiner (52) Property and Liability Technician (55) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity RECOMMENDATION: No change in classification. RATIONALE: Ms. Marti has been serving in her current position of Property & Liability Technician since September 1, 2012. In reviewing Ms. Marti’s request and in meeting with her and her current supervisor, I find Ms. Marti’s duties consistent with those of the Property & Liability Technician classification. Ms. Marti explained how she sets up new users and troubleshoots issues with the Risk Management Joint Powers Authority (JPA) Learning Library. These functions are not of a higher complexity or beyond the scope of her classification as these similar functions of setting up users and troubleshooting functions are performed by the Systems Technician II and Computer Support Technician II classifications which are both lower in salary grade (classified support staff grade 52). Ms. Marti identified that she is assisting with the implementation of a

new claims system. In speaking with her supervisor and department head, this will not be an ongoing and consistent part of her duties and assignment. Again, troubleshooting and testing of a system is not beyond the scope and complexity of her classification. As mentioned previously, the Systems Technician II classification performs similar functions of troubleshooting and testing systems issues. Ms. Marti’s duties of claims processing is consistent with her current classification and reflects appropriate placement as compared to similar classifications within the Risk Management Department that handles claims processing, such as compared to the Claims Examiner I (Grade 52) and Claims Examiner II(Grade 54, handles more complex claims processing). The complex claims processing for property and liability are handled by the Claims Adjuster as Ms. Marti is tasked to handle the more routine claims that requires little to no analysis or investigating. Lastly, Ms. Marti expressed that she analyzes and developer the property and liability and miscellaneous property budgets. In speaking with her supervisor and department head, Ms. Marti assists with the development of the budgets. The budgets are developed and maintained by the department’s Program Business Specialist III and are set and approved by the Property and Liability Manager. It is with our findings that we are requesting no change in classification.


Position: School Office Assistant

Grade: 40

Work Location: Davila Day School

Incumbent: Teresa Mercado





PC Action: Pending

INFORMATION SOURCES: Meeting with incumbent Meeting with immediate supervisor and director Position Information Questionnaire ESSENTIAL FUNCTION: Under general supervision, performs a variety of clerical, data entry, report preparation, and office support tasks at a school site. REPORTING RELATIONSHIPS: Coordinator, Christina Neal Senior Director, Russell Coronado POSITION/CLASS COMPARISON: School Office Assistant (Grade 40) School Administrative Assistant I (Grade 44) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect RECOMMENDATION: No change in classification. RATIONALE: Based on the interview with incumbent, review of questionnaire, and meeting with the immediate supervisor, the essential functions of the position and the typical tasks performed are within the definition for a School Office Assistant. The duties performed by Ms. Mercado are to provide clerical support to Davila Day School. As Davila physically resides within the Chula Vista Elementary School District, the attendance, purchase ordering, and related tasks require dual data entry in both the SDCOE and Chula Vista recordkeeping systems. Although the recordkeeping takes additional time, the duties are within the scope of the School Office Assistant classification. Ms. Mercado also noted that she provides assistance for parents and visitors to Davila who are non-English speakers. Ms. Mercado is currently receiving an additional bilingual stipend to compensate her for this work.

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CLASS TITLE: SYSTEMS ANALYST

DEFINITION: Under general supervision, provides technical guidance and support to SDCOE and school district staff in the testing, training, and troubleshooting of computerized information system(s). Incumbents may be assigned to the Customer Resource Center which supports the integrated HR/Payroll/Finance Systems, SIS Training and Support which supports the Student Information System, or other departments that require specific system(s) support. Depending upon assignment, incumbents may perform any combination of the duties listed below.



Training

Plans, researches and develops curriculum and training materials.

Delivers training sessions to individuals, small and/or large groups in both informal and formal settings using a variety of presentation mediums.

Assesses individual, group, or district training needs of assigned system.

Solicits input from clients to ensure that training is supporting user needs.

Works with SDCOE technical staff to identify areas of needed training.

Attends user meetings to determine areas where additional training can improve the user’s experience.

Assists in the publication of the training schedule.

Prepares and conducts training evaluations and revises curriculum based on evaluations.

Maintains a record of attendees; maintains related databases and prepares required reports.

Prepares and maintains training manuals and other learning tools.

Testing

Works with technology staff to define system requirements.

Develops and adheres to test standards, guidelines and practices.

Develops test plans.

Develops test data and procedures to validate system output.

Develops situational test data to determine readiness of system applications for SDCOE and district use.

Participates in system testing as specified to ensure accuracy and efficiency; assesses functionality, identifies program errors, and makes recommendations for improvement or implementation.

Documents software tests.

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Performs failure analysis.

Evaluates and recommends implementation of system application changes and enhancements.

Assists in establishing systems controls to ensure completeness and accuracy of data and reports.

Help Desk

Provides phone support to users on software and hardware related challenges.

Responds to email requests for assistance.

Provides assistance in the preparation of reports utilizing the computerized information system.

Documents user challenges, conducts research and troubleshoots to resolve challenges, communicates resolution to users.

Compiles data to document areas of trouble; monitors to determine if modifications are necessary; informs supervisor of areas of concern.

Receives, prioritizes, and documents help desk service calls.

Utilizes and maintains the helpdesk tracking software.

Provides excellent customer service.

General

Initiates and maintains liaison with end users, programmers, subject matter experts, consultants, and others to accomplish assigned duties.

Participates in ongoing training on applicable software to remain proficient and up-to-date on system(s).

Attends a variety of meetings.




None


A combination of education, training and/or experience that clearly demonstrates possession of the knowledge and abilities detailed below. A typical qualifying background would include five years of related work experience including significant work within a human resources, payroll or finance system or other complex data system.


KNOWLEDGE OF:

Large-scale, complex computerized information systems and applications

Systems analysis and application development

Requirements, restrictions and applications of database concepts

Business practices and procedures

Problem research techniques

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ABILITY TO:

Quickly develop a thorough technical and working knowledge of the structure, applications and operation of assigned system(s)

Identify and analyze user or system problems

Analyze complex technical data and draw valid conclusions

Develop scripts for system testing

Use computer equipment, peripherals and software applications

Make effective technical presentations to individuals and groups

Utilize a variety of training methods

Communicate orally and in writing

Provide technical leadership, guidance and assistance








Environment

Duties are typically performed in an office environment or training site. Position requires the ability to travel to and from school districts, SDCOE sites, and other training facilities throughout the county.

Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.


A Systems Analyst has responsibility for developing the training program and materials as well as developing testing scripts whereas a Systems Technician supports training and testing by providing input or testing based on a developed script. Additionally, the more complex, non-recurring problems are referred to the Systems Analyst classification for resolution. Depending upon assignment, positions in this classification may require specific knowledge and experience working with a particular system. Therefore, screening criteria may vary from recruitment to recruitment.

Established: 08/13

Revised:

Personnel Commission Approved: September 18, 2013

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CLASS TITLE: SYSTEMS TECHNICIAN II

DEFINITION:

Under general direction, acts as a primary contact in determining the needs of school districts and/or SDCOE programs with respect to specific information management data system(s) developed by the County Office of Education or vendors; responds to requests for specialized or modified services/reports; provides input into the development of new systems and trains users on system use.



Trains and assists, onsite or remotely, district, school, partner agency and SDCOE personnel in the use of multiple data management systems to meet client needs.

Develops and maintains training manuals for the systems in operation and for those under development.

Inputs, imports and exports data into local and web-based systems.

Assists with the creation and implementation of procedures used to verify the accuracy of system output.

Responds to user requests for assistance such as the preparation of standard or customized reports, method of operation to input or extract data, and interpretation of final reports.

Researches user problems and determines solutions on system applications.

Works with programming staff and clients to create system enhancements.

Participates with programming staff in review of written code before testing.

Works with customers and programmers to identify needed enhancements and changes.

Works closely with the analysts in defining system requirements to data processing and resolving user issues.

Performs security configuration tasks including: setting up users, workflow, roles, and user preferences.

Organizes and maintains records in regard to contracted services, timelines, user requests and general troubleshooting of dynamic needs for each district/program.

Contacts districts for scoring and reporting services.

Attends and participates in meetings as requested.



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None


A combination of education, training and/or experience that clearly demonstrates possession of the knowledge and abilities listed below. A typical qualifying background would include: prior work experience sufficient to acquire thorough technical working knowledge of an information management data system and completion of college-level course work in accounting, computer science, technology, management or general computer applications. Work experience must include processing, coordinating, and analyzing the flow of data in an environment utilizing computerized data management systems and applications.


KNOWLEDGE OF:

Forms design and systems analysis

Database management procedures and practices

Current office practices, procedures and technology

Student information data collection methods

Operation of computers and peripheral equipment

ABILITY TO:

Write clear and concise reports and instructions

Analyze technical data

Identify, analyze and reconcile discrepancies in various reports

Troubleshoot to resolve a variety of issues

Communicate effectively orally and in writing

Make effective technical presentations to individuals and groups

Learn, use, apply and explain a variety of software applications

Quickly develop a thorough technical and working knowledge of the structure, applications and operation of assigned information management data systems.

Establish and maintain effective working relationships with those contacted in the course of

work.

Work effectively independently and as part of a team with minimum supervision;

Organize and prioritize work;

Exercise appropriate judgment in making decisions;

Demonstrate attendance sufficient to complete the duties of the position as required.

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Duties are typically performed in an office environment or training site. Must be able drive a vehicle to conduct work; hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects.


A Systems Technician supports training and testing by providing input or testing based on a developed script whereas a Systems Analyst has responsibility for developing the training program and materials as well as developing testing scripts. Additionally, a Systems Technician may refer complex, non-recurring problems to a Systems Analyst or other higher-level classification for resolution.

Positions in this classification may be assigned to various departments. Depending upon assignment, positions in this classification may require specific knowledge and experience working with a particular system. Therefore, screening criteria may vary from recruitment to recruitment. Positions in the classification of Systems Technician II work with a variety of complex systems within a program.

Established: n/a

Revised: 05/89; 1/90; 8/97; 5/03; 12/03; 12/07; 7/08; 10/12; 8/13; 4/14; 6/14

Approved by Personnel Commission:


Position: Systems Technician II

Grade: 52

Work Location: Customer Resource Center

Incumbent: Tatiana Patton





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, CRC Supervisor, Vanessa Boyle Meeting with Executive Director, MITI Project, Linda Visnick Meeting with Assistant Superintendent, ITS, Karen Connaghan DEFINITION: Under general direction, acts as a primary contact in determining the needs of school districts and/or SDCOE programs with respect to specific information management data system(s) developed by the County Office of Education or vendors; responds to requests for specialized or modified services/reports; provides input into the development of new systems and trains users on system use.

REPORTING RELATIONSHIPS: Reports to CRC Supervisor POSITION/CLASS COMPARISON: System Technician II (52) System Analyst (58) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity Scope and Effect RECOMMENDATION: Reclassify position # 10997495 and incumbent, Ms. Patton, from Systems Technician II (42) to System Analyst (58). RATIONALE: Ms. Patton was hired into the classification of Systems Technician II in 2013. She was hired in the Customer Resource Center (CRC) to provide user support for PeopleSoft. As the implementation project progressed, Ms. Patton’s role has evolved and has grown in scope and complexity beyond that of a Systems Technician II. Ms. Patton works closely with the MITI Implementation and Post-Implementation Teams with trouble shooting issues and problems. She works with districts with business systems mapping and setting security roles and responsibilities. She works closely with the programming team for the project in handling the security configuration components and drafts test scripts for testing. The duties are consistent with the System Analyst essential functions.

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CLASS TITLE: Technical Director/Editor, Grade 54

DEFINITION:

Sets up and supervises the technical set-up for broadcast quality studio, remote, live or recorded television productions. Assesses the technical needs of ITV television productions and organizes necessary equipment. Edits and schedules editing facilities and oversees editing activities of other staff members. Assists in the coordinating and scheduling of crew members, equipment and facilities. Responsible for the maintenance, operation and availability of all production equipment.

REPRESENTATIVE DUTIES



Assists the ITV Executive Producer with the coordination and scheduling of crew members, equipment and facilities.

Informs the ITV Executive Producer of technical or crew difficulties and advises on possible solutions and alternatives.

Performs time code editing.

Assesses the technical needs of studio, remote, live and recorded television productions and organizes necessary equipment.

Performs electronic set-up adjustments such as camera registration, centering and white and black balance.

Makes technical adjustments such as video and audio levels, color cameras, time base correctors, video switches and audio mixers.

Captures video and still photos utilizing industry best practices to ensure proper lighting, background, and other factors.

Works with on-camera talent to capture professional-level quality audio and video; asks questions of talent as needed.

Evaluates studio and on-location shoots to determine optimal places to capture primary talent and b-roll.

Edits video, programs, promos, and roll-in segments.

Utilizes computer software to insert closed captioning as required.

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Schedules editing facilities, provides technical advice to Department and engineering personnel on the selection and compatibility of equipment; assists with the installation of equipment and performs minor repairs.

Identifies technical malfunctions and difficulties and sends to engineering for corrective action.

Provides technical advice to department and engineering personnel on the selection and compatibility of equipment.

Provides input on the planning and design of facilities.

Trains other staff members in the use and care of technical equipment and facilities.

Provides technical guidance and assistance to production staff.




None


A combination of education and experience which clearly demonstrates possession of the knowledge and abilities listed below. Typical qualifying experience would include: a minimum of three years of experience in the operation of television production and post-production equipment including digital television equipment; editing of videotape and operation of editing equipment; and experience organizing and scheduling necessary equipment and/or facilities for television productions. Completion of college-level or industry recognized training in telecommunications may be considered as partial fulfillment of the work experience requirement.


KNOWLEDGE OF:

Thorough knowledge of:

Media production and equipment to include a variety of television production, post-production and master control equipment, including digital television equipment

Editing procedures and equipment

Knowledge of:

FCC rules and regulations pertaining to technical operations

Safety practices related to the operation of technical equipment in the studio and the field

Videography and photography principles and practices

ABILITY TO:

Set up and operate television production and post-production equipment such as video recorders, color studio cameras, and audio and editing equipment

Edit videotape programs


Establish and maintain effective working relationships with others

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Train and oversee the work of others

Assess television production technical needs

Organize and schedule necessary equipment and facilities








Indoor production or field studio. Ability to travel to and from various work locations as required. Must be able to hear and speak to exchange information; see to perform assigned duties; stand for extended periods of time; possess dexterity of hands and fingers to operate necessary equipment; kneel, reach overhead, above the shoulders and horizontally, to retrieve and store files; stoop, bend at the waist, push, crawl, stretch and lift cameras and equipment weighing up to 50 pounds.


Revised FLSA Status

Job Code

Salary Grade

04/1997 06/2004; 06/2015; 06/2016

Non-Exempt

54


Position: Technical Director/Editor

Range: 54

Work Location: ITV

Incumbent: Christopher Minnehan

Date: 07/01/16




PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, ITV Executive Producer, Doug Gilmore Meeting with Senior Director, Media Services, Chris Brawner DEFINITION: Sets up and supervises the technical set-up for broadcast quality studio, remote, live or recorded television productions. Assesses the technical needs of ITV television productions and organizes necessary equipment. Edits and schedules editing facilities and oversees editing activities of other staff members. REPORTING RELATIONSHIPS: Reports to the ITV Executive Producer and beginning July 1, 2016 will report to the new ITV Writer/Producer. POSITION/CLASS COMPARISON: Technical Director/Editor (R54) Television Production Supervisor (63) CRITICAL EVALUATION FACTORS: Knowledge Complexity Scope and Effect Level of Independence RECOMMENDATION: No change in classification. Approve revisions to job description for Technical Director/Editor RATIONALE: Incumbent maintains that he is working out of class and performing duties at the same level as the Television Production Supervisor. His current job duties have been reviewed and confirmed with the incumbent, his supervisor and unit senior director as reflected in the attached job description. They confirmed that the incumbent is not working at the Production Supervisor level. The attached job description does contain job duties (underlined) that are not in the job description dated 2015, however, review of those duties in relation to the job factors listed above with the supervisor and unit senior director confirm that the additional duties are consistent with current classification of Technical Director/Editor job classification. Mr. Minnehan also asserts that his current job functions are at the level of the former classification of Senior Technical Director/Editor. That job class has not been in use by the SDCOE since July 1, 2014 when the department was reorganized to create the management

position of ITV Production/Programming Manager and the classified support supervisor position of Television Production Supervisor. It is acknowledged that some of the technical duties from the Senior Technical Director/Editor job class are performed by the incumbent, however the job duties that created the need for the classification at the “senior” level were: A) Trains and oversees editing activities of media production workers.

B) Assists the Production/Programming Supervisor with the coordination and scheduling of crew members for live, studio, and field production. C) Contacts and coordinates with outside vendors n order to rent additional production equipment

Those duties are not assigned to the incumbent and are assigned to the Television Production Supervisor job class and the new ITV Writer/Producer that will have direct supervision over the incumbent’s position and the Television Production Supervisor positions. All analysis confirmed that Mr. Minnehan is working within his current classification of Technical Director/Editor and there is no basis for reclassifying the position.


Position: Program Clerk

Grade: 44


Incumbent: Brandy Woolery Jensen





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, Property and Liability Program Manager, Rick Rinear Meeting with Executive Director, Risk Management, Diane Crosier DEFINITION: Under general supervision, performs specialized clerical duties, of a difficult and complex nature, in support of an SDCOE Program by monitoring support and reporting functions.

REPORTING RELATIONSHIPS: Reports to Property and Liability Program Manager POSITION/CLASS COMPARISON: Program Clerk (44) Systems Technician I (48) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity Scope and Effect RECOMMENDATION: Reclassify position # 10998444 and incumbent, Ms. Woolery Jensen, from Program Clerk (44) to System Technician I (48). Revise class description to reflect current SDCOE job description conventions. RATIONALE: Ms. Woolery Jensen began her tenure in the Program Clerk position in Risk Management after be reclassified July 1, 2011. Her position continues to change and evolve as the departments needs and services change. Ms. Woolery Jensen’s primary role is providing clerical support to the department management and staff. Her role is not changing as she is not performing help desk duties for the Risk Management’s Student Accident Reporting System. She is the primary contact for the system for the district. She handles all incoming inquires regarding the system including access, password resets and troubleshooting issues. Ms. Woolery Jensen is the direct contact with the programmers and works with them in the configuration and troubleshooting of the system to assure its functionality. With the intake of this new duty being more complex and requiring knowledge of systems, we are requesting Ms. Woolery Jensen be reclassified to a Systems Technician I, as the classification encompasses both the system and clerical functions similar to the duties Ms. Woolery Jensen is performing.


Position: Work Readiness Assistant II

Grade: 42

Work Location: Admin- JCCS

Incumbent: Maria Mujica





PC Action: Pending

INFORMATION SOURCES: Position Information Questionnaire Meeting with Incumbent Meeting with Immediate Supervisor, CTE Specialist, Marisol Rerucha Meeting with Interim Senior Director, JCCS, Wendell Callahan DEFINITION: Under general supervision, assists in the operation of the Juvenile Court and Community Schools (JCCS) Work Readiness Program by: initiating, developing and maintaining relationships with community-based public and private organizations to foster school-to-career employment and training opportunities; matching students to available jobs; assisting in the successful transition of students back into the community; maintaining student records.

REPORTING RELATIONSHIPS: Reports to CTE Specialist POSITION/CLASS COMPARISON: Work Readiness Assistant I (38) Work Readiness Assistant II (42) CRITICAL EVALUATION FACTORS: Definition Essential Functions Knowledge Complexity RECOMMENDATION: Reclassify position # 10998413 and incumbent, Ms. Mujica, from Work Readiness Assistant II (42) to Program Clerk (44). RATIONALE: Ms. Mujica has been serving in her current position of Work Readiness Assistant II since October 1, 2010. In reviewing Ms. Mujica’s request and meeting with her supervisor, she is performing complex clerical duties under the direction of her supervisor in support of the work readiness and workability programs. She is not making any decisions, just processing documents, gathering data and handling routine financial transactions under the direction of the CTE Specialist. Due to the complex clerical functions being performed in support of a program, the duties are closely aligned with those of the Program Clerk classification.

CLASSIFICATION REVIEW WINDOW PERIOD FY 2015-16

CLASSIFIED SUPPORT STAFF

PERSONNEL COMMISSION REPORT - JUNE 14, 2016

# First Name Last Name Current Classification Grade Division/Program

Immediate

Supervisor Name HR Recommendation Salary Grade CRC Consensus Recommendation to PC

1 Group Submission-see report

Computer Support Technician

II 52 ITS/Technical Services John Cusack No change in classification n/a Agree No Change in Class

2 Acquinetta Dillon FBC Technician 50

Business Services/

Risk Management Montserrat Carrillo No change in classification n/a Agree No Change in Class

3 Jose Gonzalez Maintenance Worker 42 Business Services/M&O Bill Carpenter Skilled Maintenance Worker 51 Agree Skilled Maintenance Worker, Grade 51

4 Group Submission-see report Migrant Services Aide 40

Student Services/

Migrant Education Monica Nava

Re-title to Migrant Education Program

Advocate I (no change in salary) 40 Agree

Re-title to Migrant Education Program

Advocate, Grade 40

5 Janice DuVall Outdoor Ed Outreach Leader 45

Student Services/

Outdoor Education Tina Chin No change in classification n/a Agree No Change in Class

6 Monica Quiroz PASS Community Aide II 50

Student Services/

Student Programs Anthony Ceja No change in classification n/a Agree No Change in Class

7 Brandy Woolery Program Clerk 44

Business Services/

Risk Management Rick Rinear System Technician I 48 Agree System Technician I, Grade 48

8 Josie Vella Program Secretary 41 HR/Teacher Support Sheiveh Jones No change in classification n/a Agree No Change in Class

9 Theresa Marti

Property and Liability

Technician 55

Business Services/

Risk Management Rick Rinear No change in classification n/a Agree No Change in Class

10 Teresa Mercado School Office Assistant 40

Student Services/

Outdoor Education Tina Neal No change in classification n/a Agree No Change in Class

11 Tatiana Patton Systems Technician II 52 ITS/CRC Peyri Herrera Systems Analyst 58 Agree Systems Analyst, Grade 58

12 Christopher Minnehan Technical Director/Editor 54 ITS/ITV Doug Gilmore No change in classification n/a Agree No Change in Class

13 Simone Russell Webcast Services Technician 50 ITS/ITV Doug Gilmore No change in classification n/a Agree No change in class

14 Maria Mujica Work Readiness Assistant II 42 Momentum Learning Marisol Rerucha Program Clerk 44 Agree Program Clerk, Grade 44

Note: Any classification changes approved by the Personnel Commission shall be effective July 1, 2016.

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, June 01, 2016 3:58 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified employment opportunity has been posted:

Position: Credentials Technician (PA 20365)

Department: Human Resources Location: 6401 Linda Vista Road, San Diego, CA, 92111

Salary Range: Classified Support Grade 48: $45,535 - $58,118 annually, 12 months

Application Deadline: 1:00 PM on Friday, June 10, 2016

Link to posting: https://www.edjoin.org/Home/JobPosting/810234

Lateral Transfer Opportunity:

SDCOE employees who qualify for a lateral transfer to the above posting should complete an on-line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransfer Please make sure to include class title of the position for which you would like to be considered. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the posting close date above. Thank you!

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Employment Services San Diego County Office of Education [email protected]

1

Maritess Pantaleon

From: [email protected] on behalf of Adam Nieves <[email protected]>

Sent: Friday, June 03, 2016 5:00 PMTo: '[email protected]'Subject: [HR2SDCOE] SDCOE Classified Management Job Opportunity- Director, Enterprise

Business SystemAttachments: ATT00001.txt

The following San Diego County Office of Education classified management employment opportunity has been reposted:

Position: Director, Enterprise Business System

Department: MITI Location: SDCOE- Main Campus

Salary Range: Classified Management Salary Schedule Grade 48: $114,502- $139,188 annually, 12 months (Effective July 1)

Application Deadline: Position will remain open, until filled


For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Friday, May 27, 2016 11:06 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt


Position: Parent and Family Liaison (PA 20341)

Department: NCCSE, Special Education Services Location: San Marcos, CA

Salary Range: Classified Support Grade 50: $23.00 - $29.35 per hour, 69 days, 8 hours per day

Application Deadline: 1:00 PM on Tuesday, June 7, 2016




For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Employment Services San Diego County Office of Education [email protected]

1

Maritess Pantaleon

From: [email protected] on behalf of Adam Nieves <[email protected]>

Sent: Tuesday, May 31, 2016 3:41 PMTo: '[email protected]'Subject: [HR2SDCOE] SDCOE Classified Job OpportunityAttachments: ATT00001.txt; ATT00001.txt; ATT00001.txt


Position: Webmaster/Developer-Programmer and Web Developer/Programmer II

Department: ITS Location: SDCOE- Main Campus

Salary Range: Classified Support Staff Grade 60: $61,215-78,131 annually, 12 months (Pending 4% increase effective July 1, pending association ratification)

Application Deadline: Open until filled

Link to posting: https://www.edjoin.org/Home/JobPosting/809589 and https://www.edjoin.org/Home/JobPosting/809600



For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all

Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762

2

Email: [email protected] Web: www.sdcoe.net

E L I G I B I L I T Y L I S T

UNRANKED LIST

CLASSIFICATION: EXAM: Open

Account Clerk II ESTABLISHED: 5/31/16

Name: Expiration:

Aceves, Lorena 11/30/16

Bernardo, Joycelyn 11/30/16

Brunelle, Junko 11/30/16

Darcy, Michael 11/30/16

Gillespie, Fatima 09/30/16

Hernandez, Nicolas 11/30/16

Leckie, Vickie 11/30/16

Lieder, Rachel 11/30/16

Moolmuang, Mukda 08/02/16

Morgan, Miranda 11/30/16

Nunez-Ramos, Elizabeth 11/30/16

Perry, Francis 11/30/16

Rangel, Ariana 11/30/16

Vanderhook, Erica 09/30/16

APPROVED BY PERSONNEL COMMISSION

Name: _______________________________________ Date: _____________________


U N R A N K E D L I S T


Buyer ESTABLISHED: 6/03/2016

Last Name, First Name

Froelich-Davis, Lorrie

Milton, Sherry

Venice, Ashlee

Lowe, Vernon

Piercy, Jencie

Approved by Personnel Commission

Name: ______________________________________________________ Date:____________




Customer Resources Center Supervisor ESTABLISHED: 6/10/2016


Szmuilowicz, Ariel

Thiss, Barbara

Winter-Villaluz, Erik

Wulff, Allison


Name: ______________________________________________________ Date:____________

Action* Last Name, First Name Date PA# or Comment

*Action: Hire, Lateral, or Remove




Loss Control Analyst ESTABLISHED: 5/11/2016


Martinez, Paul

Canizales, Cesar

Blake, Spencer


Name: ______________________________________________________ Date:____________


District: 99 Page 1

PERSONNEL ACTIONS – MAY 2016

Effective Date Name Classification/Section Division/Unit FTE Grade/Step Action

MANAGEMENT - NONE

CLASSIFIED SUPPORT

05/03/2016 Jeanne Patton Independent Study Assistant Admin. Services/

Momentum Learning 0.75 34 / 6 New Employee

05/09/2016 Mary Gonzalez Systems Analyst ITS/CRC 1.0 58 / 1 New Employee

05/11/2016 Andrew McNelly Migrant Services Aide Student Services/ Migrant Education

1.0 40 / 1 New Employee

05/16/2016 Jorge Guzman English Language Development

Assistant Admin. Services/


05/16/2016 Maria Padilla English Language Development




District: 99 Page 2

SEPARATION ACTIONS – MAY 2016

Effective Date Name Classification Division/Unit FTE Grade/Step Action

MANAGEMENT

05/06/2016 Vanessa Boyle CRC Supervisor ITS/CRC 1.0 M34 / 2 Resignation

05/31/2016 Cheryl Chua Web Services and Application

Development Manager ITS/SAS 1.0 M49 / 5 Retirement

SUPPORT STAFF

4/29/2016 Peter Stillman Senior Systems and Programming

Analyst ITS/SAS 1.0 71 / 6 Retirement

05/06/2016 Darcy Deyling English Language Development


Momentum Learning 0.75 34 / 1 Resignation