5 things you need to know about Persistent IDs

Wednesday, 19th October 2016

1pm Hot Spot StageN99 Hall 4.2

Who are Ringgold?

Ringgold’s Mission

to provide organizational identifiers and structured data to facilitate information exchange

throughout the scholarly research community

...and beyond.

5 things you need to know about persistent identifiers1. What is a persistent identifier?2. Why do you need them?3. How do identifiers manage change?4. What are the benefits of using identifiers?5. How do identifiers generate value and

utility?

You may have heard of PIDs, or persistent IDs but what are they?

UNIQUE PERSISTENT MEANINGLESS

• Abundance of identifiers• Open or proprietary• Not names, not locations, not classifications

What are they for?Disambiguation: • UCL:• University College London (UK)• Université Catholique de

Louvain (Belgium)• Universidad Cristiana

Latinoamericana (Ecuador)• University College Lillebælt

(Denmark)• Centro Universitario Celso

Lisboa (Brazil)• Union County Library (USA)

Deduplication:• University of Tokyo• Tokyo University• Tokyo Daigaku• ToDai• Université de Tokyo• UT

• Jane J Smith• Smith, J• Dr. J. Smith• Prof. Jane J. Smith

Persistent Identifiers

AuthorFunder

Peer Review System

Publisher

Tech Partner

Subs Agent

Sales AgentFulfilment

Institute

Consortia

Data Provider

Authent-ication

End User

Linking data

Managing change

People change names, have various names, aliases, changing titles

Organisations merge, split, are acquired, cease, change characteristics, move location

Content has various versions, print, online, pieces of content within larger thing, attached data sets, dynamic content

So what can I get out of them?

• Master data management• Save money• Improve growth, performance• Integrate systems, workflows

and knowledge • Improve customer and end

user experience• Trust in data

PIDs for Institutionswith linked metadata & hierarchical

records

Comprehensive authority file for scholarly communications

• Global, multi-sector coverage• More than 440K institutional

records to date• Extensible: grows to meet the

needs of those who have adopted it• Built by data experts: each entry

independently researched and created by our team• Governed & maintained

MetadataHierarchiesRinggold ID

Univ Calif System

UCLA

Med School Coll of L&S

UCSD

Div of Physical Sci

UCLA: Univ Calif Los Angeles8783

UCLA: Universidad Centroccidental Lisandro

Alvarado33177

UCLA: Universidad Contemporanea de las

Americas376277

SizeTier

Subject Sector

+ MoreLocation

PIDs in ActionExamples from Publishers & Intermediaries

Managing & Connecting Internal Data

Challenge: Multiple systems lacked uniformity and held duplicate records, negatively impacting the business. Required a common language & interoperability between multiple systems.

Solution: Ringgold ID embedded into subscriber data, and author affiliations (via Aries Editorial Manager)

Results• Increased efficiency•Database & report

accuracy•Free up customer

service• Improved data for Marketing & Sales

SCHOLARONE MANUSCRIPTSUsing PIDs to join the research cycle

Author selects affiliation for self & co-authors in S1M

Ringgold ID for each affiliated institution is embedded

Exports of mss

metadata

Inst data standardized

w/in S1 systems

Publishers’ systems

CCC RightsLink for Open Access

Thank youFeel free to visit us on Stand M86 for more information.www.ringgold.com