7/29/2019 Perry Street Prep Item from 2.25.13 PCSB agenda.pdf

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DISTRICT OF COLUMBIA PUBLIC CHARTER SCHOOL BOARD

Staff Proposal School Request

Charter Application Approval (Full) Enrollment Ceiling Increase

Charter Application Approval (Conditional) Change in LEA Status

Charter Application Denial Lift Board ActionCharter Continuance Approve Accountability Plan

Proposed Revocation Operate in a New Location

Revocation Charter Amendment

Lift Board Action Approve E-Rate Plan

Board Action, Charter Warning

Board Action, Notice of Concern

Board Action, Notice of Deficiency

Board Action, Notice of Probation

Proposed Revisions to PCSB Existing Policy

New PCSB PolicyOpen for Public Comment

New PCSB PolicyVote

Other

PREPARED BY: Tim Harwood Equity & Fidelity Team

SUBJ ECT: Notice of Concern Perry Street Prep Public Charter School

DATE: February 25, 2013

Proposal/RequestPCSB Staff requests that the Board issue a Notice of Concern to Perry Street Prep Public CharterSchool. The school has failed to submit accurate attendance data from its school information system(PowerSchool) and report it to PCSBs ProActive data system. Following an attendance data audit,PCSB visited the campus on February 13th and asked school staff to print the daily attendancerecords for six students from PowerSchool. A comparison of the schools attendance records andwhat was submitted to ProActive shows significant discrepancies for each of these students. Theattendance data comparison in Table 1 shows that Perry Street Prep has reported more present daysand fewer tardy days and unexcused absences in ProActive than in their school information system.

Table 1: Attendance data comparison: Perry Street Prep vs. PCSBs ProActive data

StudentTotal Days

Present(school's data)

Total Days

Present(PCSB data)

Days Tardy(school's data)

Days Tardy(PCSB data)

Days Unexcused

Absences(school's data)

Days Unexcuse

Absences(PCSB data)

Student 1 57 96 16 2 47 4

Student 2 73 95 23 7 15 4

Student 3 60 86 41 20 32 12

Student 4 63 100 35 6 32 1

Student 5 55 97 43 11 40 4

Student 6 67 102 34 8 24 0

7/29/2019 Perry Street Prep Item from 2.25.13 PCSB agenda.pdf

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To date, Perry Street Prep PCS has submitted their attendance to ProActive on-time eachmonth. Therefore, it is unlikely that the school is experiencing a technical issue whensubmitting their data.

PCSB has sent several e-mails to Perry Street Prep PCSs attendance and data managers

asking them review their data in ProActive to check for accuracy and make any necessarychanges. September 13th was the first e-mail PCSB sent to all schools including PerryStreet Prep PCSs data managers about the importance of submitting accurate attendanceand discipline data on a regular basis. Since then, PCSB has sent three other e-mails askingdata managers to use the summary attendance and discipline reports in SharePoint as aresource to check the accuracy of their data in ProActive.

BackgroundAccording to PCSBs Attendance and Discipline Data Policy (2012), charter schools are tosubmit all required data to PCSB as requested either via ProActive, AOIS (now Epicenter),

encrypted Excel files, or another secure method. Present, tardy and absent documentationmust be completed on a daily basis for every student enrolled in the school for the currentschool year. All data needs to be complete five business days after the start of the nextmonth. The school must enter or upload every suspension and expulsion into ProActive ona monthly basis as per the schedule provided to schools.

The District of Columbia Compulsory School Attendance Law (CSAL) requires minors whobecome five (5) years of age by September 30 in a given school year up to the age of 18 tobe enrolled in school and attending regularly. PCSB shares truancy numbers with CFSAand DC Superior Court on an as-needed basis. To do so, PCSB must have accurateattendance data in ProActive in order to provide accurate truancy counts to these agencies.

Date: ____________PCSB Action: ______Approved _______Approved with Changes ______RejectedChanges to the Original Proposal/Request: _______________________________________