Permit Processing Goals for 2011

Michael Hopkins, P.E. , Assistant Chief, DAPCAndrew Hall, Permit Manager, DAPC

Newburgh Steel Works Photo

Newburgh Steel Works, Cleveland circa 1893Case Western Reserve Historical Society

Topics

Statistics on current installation permit status

Installation Goals for 2011 Statistics on current operating permit

status Operating Permit Goals for 2011

Installation Permit Status

Installation Permit Program Data

Reviewed data from Stars2 from November 2009 through October 2010

Looked at issuance of installation permits including GPs, PBRs, PTIs, PTIOs

Looked at the current workload of installation permits

PBRs Processed

690 PBR accepted

13.5 days average processing Soil-vapor

0%Nonmetal-

lic3%Mid Print-

ing1%

Molding0%

Emer Gen51%

GDF Stage I/II26%

GDF Stage I

10%

Auto body5%

Soil-liquid0%

Small print-ing1%

Boiler and heater

2%

PBR Issuance Percentages

General Permits Processed

8 % install permits issued were GPs

Issued 42 GP 29.7 days average

processing

GP8%

Non GP92%

GP Type Issued

Installation Permits Processed

506 Installation permits (GP & Non) Included 1152 EUs ~2 EU per Installation Permit 117.5 avg OEPA days 140.5 avg Total days

Installation Permits Processed

30 60 90 120

150

180

210

240

270

300

330

360Mor

e0

20406080

100120140160

0.00%10.00%20.00%30.00%40.00%50.00%60.00%70.00%80.00%90.00%100.00%

Issued Permits vs. Ohio EPA Processsing TimeNovember 2009 through October 2010 Data - 506

Permits*

FrequencyCumulative %

Ohio EPA Permit Processing Time (bins)

Num

ber

of In

stal

lati

on/C

hapt

er 3

1 Pe

rmit

s Is

sued

*Includes General Permits (41) but not Permit by Rules

PTI vs. PTIO

PTIO77%

PTI23%

Permit Type Issued

Initial vs. Chapter 31

Initial75%

Chap3125%

Initial or Chap 31 Permit Type Issued

Install Permit Workload (DO/Laa/CO Workflow)

30 60 90 120

150

180

210

240

270

300

330

360More

010203040506070

0.00%10.00%20.00%30.00%40.00%50.00%60.00%70.00%80.00%90.00%100.00%

Installation Permit Workflow Time vs. Number of Permits

November 24, 2010 Data

FrequencyCumulative %

DO/LAA/CO Installation Permit Task Days (Bins)Init

ial a

nd C

hapt

er 3

1 In

stal

ltio

n Pe

rmit

s

2011 Installation Permit Goals

Installation Permit Goal Basis

Reduce workload to “no backlog” level Reduce number of “old” permits Meet 14-day Completeness review goal Continue timely processing of CO reviews Further develop high priority “high

communication” process Process Section Manager identified high

priority permits using “high communication” process

Tracking of DO/Laa 2011 Install Goals

Tracked through Stars2 Report Mgmt Reports… Permits Status…

DO/Laa: select one Types: PTI & PTIO Reasons: Initial Installation & Chapter 31 Mod

& Not Yet Assigned

DO/Laa 2011 Install GoalsDO/Laa Current Installation Workload* and

2011 GoalsDO/Laa Current

Workload“Old” Permits* 2011 Goal

01 – CDO 19 2 3002 - NEDO 28 4 3003 - NWDO 62 22 3004 - Toledo 3 0 505 - SWDO 3 0 506 - SEDO 39 20 3007 - Portsmouth

11 6 10

08 - RAPCA 7 0 1013 - Cleveland 15 1 1514 - HAMCO 12 0 1515 - Canton 9 3 1016 - Akron 9 1 10Total 217 59 200*As of November 26, 2010, Old = DO/Laa/CO workflow >180

Central Office Goals

Continue current practice of limited review and rapid turn-around (CO goal)

Develop guidance concerning when the “high communication” process is to be used, the processed used and a revised fee procedure (CO goal)

Develop guidance concerning processing of “old” permits

Operating Permit Workload and Goals

Permit Workload

NSR Permits: Number of applications rec’d for Initial Installation/CH31Mods are variable but follow historic trends

Title V Permits: fixed number FEPTIO: fixed number PTIO: fixed number or decrease

Permit Balance 101

Input + Generation – Output – Consumption = Accumulation

Input: applications received Generation: splitting of applications Output: permits issued Consumption: facility shutdowns Accumulation: permit buildup within the system

DO/Laa 2011 Title V GoalsDO/Laa Title V Facilities, 2010 Issuance* and

2011 GoalsDO/Laa Title V

Facilities2010 Finals Issued

2011 Goal

01 – CDO 55 1 1102 - NEDO 105 12 2103 - NWDO 127 20 2504 - Toledo 26 6 505 - SWDO 15 1 306 - SEDO 81 0 1607 - Portsmouth

14 2 3

08 - RAPCA 32 6 613 - Cleveland 48 0 1014 - HAMCO 60 8 1215 - Canton 21 0 416 - Akron 24 3 5Total 619 59 121

*Final Title V permits issued as of November 26, 2010

Title V Types Processing Goals

Initial Title V Renewal Title V (Expired or Extended) Sig Mod (9 month goal) MPM (90 day goal) APA Off Permit Change See TOPs Report, STARS2 Management

Reports

DO/Laa 2011 FEPTIO GoalsDO/Laa FEPTIO Facilities, 2010 Issuance* and

2011 GoalsDO/Laa FEPTIO

Facilities2010 FinalFEPTIO

2011 Goal

01 – CDO 117 5 2302 - NEDO 116 2 2303 - NWDO 143 1 2904 - Toledo 23 0 505 - SWDO 24 0 506 - SEDO 123 0 2507 - Portsmouth

6 0 1

08 - RAPCA 76 2 1513 - Cleveland 56 1 1114 - HAMCO 126 6 2515 - Canton 26 1 516 - Akron 69 7 14Total 905 25 181

*PTIO Renewal with “Draft/Final Issuance” as of Nov. 26, 2010

DO/Laa 2011 Renewal PTIO Goals

DO/Laa PTIO Facilities, 2010 Issuance* and 2011 Goals**

DO/Laa PTIO Facilities 2010 PTIOs 2011 Goal01 – CDO 920 30 9202 - NEDO 920 29 9203 - NWDO 769 168 7704 - Toledo 238 4 2405 - SWDO 135 10 1406 - SEDO 518 9 5207 - Portsmouth

66 1 7

08 - RAPCA 448 47 4513 - Cleveland 669 37 6714 - HAMCO 791 69 7915 - Canton 271 2 2716 - Akron 446 33 45Total 6191 439 619*As of Nov. 26, 2010 ** Based on 10-yr Renewal Cycle

Useful STARS2 Management Reports

Report Tree (Permit Classification): to identify facility classifications

Expiration Report: identify expired permits within selected time frames

Workload Trend Report: shows month-by-month permit applications rec’d/permits issued

Wrap-up

Questions?