perks of paperless presented by: shelly jones, kansas department of commerce robyn coman, oklahoma...
TRANSCRIPT
Perks of Paperless
Presented by:
Shelly Jones, Kansas Department of CommerceRobyn Coman, Oklahoma Department of Commerce
Overview History of Project Implementation & KANSASWORKS Process from Workforce Center
Perspective – how is it used? Benefits to a Paperless Work Environment
History of Project Discovery of Need to Reduce Paper
Production Task Force Development Project Goals including Costs Associated Project Approval Timeline
Implementation & KANSASWORKS Criteria Developed KANSASWORKS Administrative Overview
Data Elements
Implementation & KANSASWORKS (cont.)
Type of Document
Adding a Document
Choosing Document
Type of Document
What Are You Documenting?
Find and Upload
Verifying the Upload
Viewing the Document
Paperless the Oklahoma Way Required by State policy for Adult
programs Data Validation Program Eligibility Program Participation Outcomes
Overcoming Barriers
Implementing Major Change
A Work in Progress Adult policy has been reissued
Youth policy is being finalized
Data Validation and program monitoring has been simplified
Staff owns the system
Benefits Reduction of Paper Files Reduction in Staff Time User-friendly Cost Effective Resource for Data Validation Efforts Data Integrity & Customer
Confidentiality Protection
Comments/Questions
Contact InformationShelly JonesSystems Reporting AnalystKansas Department of Commerce1000 SW Jackson St., Suite 100Topeka, KS 66612-1354Phone: (785) 296-6436Fax: (785) 296-2119Email: [email protected]
Robyn Coman Supervisor of WIA Programs
Oklahoma Department of CommerceWorkforce Services Division
Phone 405-815-5322Cell 405-397-3301
E-Fax [email protected]