pepci project permit to work procedure code 3.pdf

7/25/2019 pEPCI Project Permit to Work Procedure code 3.pdf

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CodeEAR99 2000 100 G0000 GE000 G00000 HX 6180 01697 01R 1 of 55

Prelude FLNG Project Project Permit To Work Procedure

Type of Modification to FEED Deliverables:

Type 1 FEED without change

Type 2 FEED + adaptations

X Type 4 New Document

01R 17/01/2014 EPCI IFR - Issued For ReviewM. PARIS/Y.

MOONP.

VILLAIN

A.

POINCHEVAL

/Y. G KANG

Rev DateDD/MM/YY

YY

STATUS WRITTEN BY(name & visa)

CHECKED BY(name & visa)

APPROVED BY(name & visa)

DOCUMENT REVISIONS

Sections changed in last revision are identified by a vertical line in the margin

PRELUDE EPCI

Floating LNG PROJECT

Project Permit to Work Procedure


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CONTENTS

1. SCOPE ............................................................................................................................... 4

2. PURPOSE .......................................................................................................................... 6

3. ABBREVIATIONS .............................................................................................................. 7

4. REFERENCES ................................................................................................................... 7

5. APPLICATION.................................................................................................................... 8

6. PERMIT ISSUE................................................................................................................... 9

7. ROLES AND RESPONSIBILITY ...................................................................................... 10

7.1 PTW Process Owner ...................................................................................................................................... 10

7.2 Overall Authority ............................................................................................................................................ 11

7.3 Delegation ....................................................................................................................................................... 11

7.4 PTW Authorised Signatories ........................................................................................................................ 12

7.5 Permit Requestor ........................................................................................................................................... 12

7.6 Permit Authority ............................................................................................................................................. 14

7.7 Area Authority ................................................................................................................................................ 15

7.8 Permit Issuer .................................................................................................................................................. 17

7.9 Isolation Authority - Authorized Person (Electrical / Mechanical / Inst) .................................................. 19

7.10 Authorized Gas Tester .................................................................................................................................. 20

7.11 Permit Holder ................................................................................................................................................. 21

7.12 Work Party ...................................................................................................................................................... 22


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8. SYSTEM MANAGEMENT ................................................................................................ 23

8.1 Daily Permit Coordination Meeting .............................................................................................................. 23

8.2 Facilities .......................................................................................................................................................... 25

8.3 Documents Required at Site ......................................................................................................................... 25

8.4 Permit Validity ................................................................................................................................................ 26

8.5 Archiving of Completed PTW Documents .................................................................................................. 27

9. LOTO REQUIREMENTS .................................................................................................. 28

10. RISK ASSESSMENT PROCESS ..................................................................................... 28

10.1 Overview ......................................................................................................................................................... 28

10.2 Planning .......................................................................................................................................................... 29

10.3 Risk Assessment ........................................................................................................................................... 29

10.4 Toolbox Talk ................................................................................................................................................... 31

11. RESPONSE TO FACILITY / YARD EMERGENCIES ...................................................... 32

12. PERMIT AUDITING & SITE INSPECTION ....................................................................... 32

13. TRAINING, ASSESSMENT AND AUTHORIZATIONS .................................................... 33

14. PTW NOTIFICATION ....................................................................................................... 34

15. CONSEQUENCE MANAGEMENT ................................................................................... 35

16. APPENDIX LIST ............................................................................................................... 35


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1. SCOPE

The prime objective of the procedure is to ensure that work is properly planned, controlled,

coordinated and communicated. It is the means of providing written instructions and

authorization to people carrying out potentially hazardous work, ensuring that the safe

working requirements and minimum standards for conducting such tasks on Prelude FLNG

Project Construction, Pre-Commissioning and Commissioning activities until Sail Away are

complied with.

This procedure affects all TECHNIP SAMSUNG CONSORTIUM personnel, SUB-

CONTRACTORS and VENDORS and COMPANY personnel involved in those activities.

TSC personnel and their respective Subcontractors shall not carry out or be required to

perform any activity for which they are not competent or which cannot be performed safely.

This Procedure is a live document which shall be reviewed on a regular basis.

This Procedure supersedes Construction Permit To Work Procedure ref. 2000-120-G000-

GE00-G00000-HX-6180-02016.

The PTW administration is facilitated through a software system that is an electronic work

control system covering the areas of permit application, risk assessment and review of

concurrent activities. However this procedure does not describe the electronic systems use.

Although the PTW administration is by electronic means, final hard / paper copies are used

for written authorization and displayed at work site. Such software system must be

understood by all signatories and in Korean and English as a minimum.

A Permit To Work System is however, only part of an overall work control system which is

dependent on those who raise permits, those who work under them and those who approve

them. An effective safe working environment can only be achieved through systematic

planning, communication, training, checking and implementing control and recovery

measures, worksite monitoring, inspection upon completion of work and audit of the overall

processes.


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The Permit to Work System shall be adhered to and any noncompliance of the PTW System

or the Shell Life Saving Rules shall result in a disciplinary action being taken. Refer to

Article 15 of the procedure.

A systematic approach to application of the Permit to Work System will involve the following

activities :

Accurately specify the work to be performed, expected duration, plus tools and

equipment to be used

Accurately specify the location where the work will be performed.

Specify all precautions to be taken when preparing the worksite and the safe

working practices while the work is in progress

Complete the preparatory work, ensuring the facility can be safety worked on and

verify that all prescribed personal safety requirements are in place. i.e. gas testing

and equipment isolations.

Give permission for the work to begin by signing the required declarations on the

permit form.

Check job site safety as the work progresses, the validity of permits and

certificates and adherence to the precautions specified.

On completion of the work, check that the job site is left in a safe / tidy condition and sign off

the work permit.

Note: PTW must be job specific with no multiple jobs being specified, That is, One Permit / One Task.

It is vital that all supporting documents to a PTW be correctly cross referenced and that permits are

authorized in relation to other work activities in the same area or on the same equipment.


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2. PURPOSE

The purpose of this procedure is to:

Clearly define the life cycle of the PTW process and supporting documents to conduct work

in a safe and practicable manner.

Ensure that all personnel work under a single PTW system and are trained in its use.

Specify the Roles and Responsibilities of the various positions within the PTW system.

Identify the types of work that need to be controlled through a PTW. Ensure that the task is fully considered, the sequence of work decided.

Define the applicable work scope Hazards and when additional risk assessments are

required as part of the PTWProcedure.

Specify the minimum Precautions required for the work, based on a Risk Assessment, and

theHierarchy Of Controls.

Define additional PPE which must be used to conduct the task

Specify the preparations and supporting documents required before a PTW can be issued,

the Controls needed to manage the intended work.

Provide a means to assess potential conflicts between different work activities (Concurrent

Work).

Specify period of validity of permits. There will be no shift handover under a single permit, as

the Permit Holder will be different and implications of concurrent activities at day and night

shift have to be re-assessed. Handover in case of continuous activities between Permit

Holders will take place on site verifying jointly the status of progress and completion of the

activity..

All deviations from the PTW Procedure require prior authorization by the PTW Process

Owner and approved way forward must be clearly communicated. Only exception is in

Management of change situations, where the process is well described in the Risk

assessment Procedure, section 4, Management of change.

Ensure the work is formally communicated between all affected parties.

Ensure all personnel involved in the work clearly understand the nature of the work, its

hazards, controls and time restrictions.

Ensure a formal work completion and hand back procedure is used ensuring the affectedplant and equipment is returned to normal operation.

Maintained records of and archive closed permits.
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Delivers continuous improvement of the PTW System and its implementation through

checks, audits, reviews and revision.

3. ABBREVIATIONS

CPY: Company

CTR : Contractor

IA : Isolation Authority

JSA : Job Safety Analysis

FLNG : Floating Liquefied Natural Gas (facility)

LOTO : Lock Out Tag Out

PI : Permit Issuer

PTW : Permit To Work

SHI : Samsung Heavy Industry

SSS : Site Safety Supervisor

TSC : Technip Samsung Consortium

RA : Risk Assessment

SIMOPS : Simultaneous Operations (Conflicting Activities)

4. REFERENCES

2000-003-G000-GE00-G00000-HS-6180-00001 Contractor HSSE Management - Level of

COMPANY Monitoring

2000-100-G000-GE00-G00000-HX-5798-01552 Project HSSE&SP Plan

2000-120-G000-GE00-G00000-HX-5880-01556 Construction HSSE Plan

2000-100-G000-GE00-G00000-HX-6180-01695 Risk Assessment Procedure

2000-100-G000-GE00-G00000-HX-6180-01692 TBM Procedure

2000-100-G000-GE00-G00000-HX-5798-01595 External CSU Subcontractor & Vendors HSSE

management Procedure

2000-100-G000-GE00-G00000-HX-6180-01593 Onshore CSU HSSE Plan

2000-100-G000-GE00-G00000-HX-6180-01590 Lockout Tag out Procedure

2000-120-G000-GE00-G00000-HX-5880-02001 Confined Space Work Procedure

2000-120-G000-GE00-G00000-HX-5880-02005 Lifting and Hoisting Procedure


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2000-120-G000-GE00-G00000-HX-5880-02007 Radiation Safety Procedure

2000-120-G000-GE00-G00000-HX-5880-02013 Electrical Safety Procedure

2000-100-G000-GE00-G00000-HX-6180-01597 CSU Electrical Safety Rules

2000-120-G000-GE00-G00000-HX-5880-02004 Incident Reporting Procedure

2000-003-G000-GE00-G00000-HS-6180-00003 Consequence Management Procedure

2000-100-G000-GE00-G00000-HX-6019-01581 Emergency Response Procedure

2000-120-G000-GE00-G00000-HX-6180-02010 Scaffolding Management Procedure

2000-120-G000-GE00-G00000-HX-5880-02015 Working at Heights Procedure

2000-100-G000-GE00-G00000-CZ-6180-01989 Overriding/By-passing Safety Inhibits

2000-100-G000-GE00-G00000-HX-6180-01599 TSC HSSE Training Plan

2000-100-G000-GE00-G00000-CZ-5798-01691 Safety Districts - CSU/Construction Controlled

Area Mapping

Respective Shell HSSE&SP Control Framework manuals and Shell Life Saving Rules guide.

5. APPLICATION

A Permit To Work provides written confirmation that a risk assessment of the specific conditions

affecting the work has been carried out and that the appropriate control measures to protect

personnel and equipment from each of the hazards have been provided. It is a formal agreement

between the Permit Area Authority and those who will carry out the work, that both the risks and the

controls that will mitigate them are understood and that the controls will be fully implemented.

A PTW is required for all tasks listed in Appendix 4. (list to be reviewed on regular basis).

Depending on the risk two different levels of Risk Assessment and Authorization have been

established. Level 1 Risk assessment for the high risk activities and Level 2 Risk assessment which

is contained in the Permit format for the lower risk work. Respectively the permits associated with

Level 1 and Level 2 RA have different authorization level.

This system of Risk Categorization is based on the type of activity and the environment to define

associated risk level to a task. (ref. Appendix 4, Prelude FLNG PTW Scope of application).


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The PTW itself represents a level 2 risk assessment of the activity and is to be supplemented with

the respective Safe Working Standard for the task. For further detail on the tasks which do not

require Level 1 risk assessment, but still require PTW, refer to Appendix 4.

The Project specific procedures as per the Reference Documents section must be complied with and

the additional requirements associated with each task type factored in the planning, implementation

and communication stages of the PTW process.

For all floating crane, diving and rope access activities the method statements, plans and JSA as

well as the necessary controls and recovery measures shall be agreed with a Company Authorized

Subject Matter Exerts, e.g. appointed Marine Warranty Surveyor for floating crane lifts; Diving

Center of Excellence Aberdeen for diving operations; Rope access SME, etc.

All concurrent activities and interfaces shall be managed by the Area Authorities and final checks and

arrangements agreed at the Permit Coordination Meeting.

6. PERMIT ISSUE

Refer to Appendix 1 for the PTW Flow Diagram.


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7. ROLES AND RESPONSIBILITY

7.1 PTW Process Owner

The PTW Process owner, who is the Prelude FLNG TSC Project HSSE Manager, shall set up a Permit

To Work (PTW) Procedure that meets the following Shell HSSE&SP Control Framework requirements:

Identify the types of work that need to be controlled through a PTW.

Specify that all personnel at a location must work under a single PTW system,

Define when a Job Hazard Analysis is required as part of the PTW Procedure

Specify how permits are issued and closed, including for both complete and suspended

situations, how shift handovers are managed, and the period of validity of permits.

Specify the authorizations required for deviations from the PTW Procedure in Emergencies.

Specify that permits be retained for a period defined by legislative requirements or the criticality of

the permit, and in any case for not less than three months.

Define the Permit To Work Form to be used

As process owner of the PTW System, he/she is responsible for:

Ensuring that at all time work is executed in compliance with Prelude FLNG Project HSSE rules

and procedures.

Ensuring that appropriate PTW trainings are given to all workers as per their level of implication

within the PTW system.

Performing competence assessment on the PTW signatories.

Assigning HSSE personnel to monitor, audit and inspect the work done under PTW system.

Ensuring HSSE attendance and input to daily PTW Coordination meeting(s).

Ensuring the PTW system and associated procedures are regularly reviewed, audited and revised

including lessons learnt for continuous improvement.

Maintaining an evergreen list of those signatories as well as clear organizational structures with

clear mapping out of the Area Authorities for the Construction and CSU activities respectively and

the Areas physical boundaries (ref. to Safety Districts - CSU/Construction Controlled Area

Mapping Procedure)


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7.2 Overall Authority

The Overall Authority, who is Prelude FLNG TSC Executive Project Director bears the overall

accountability for establishing and maintaining a Permit To Work system ensuring that any work

performed is done in a safe manner. This person shall have an overview of all operations under way

and to avoid hazards caused by simultaneous activities. He/she is responsible for ensuring the

effectiveness of the PTW system, by appointing (written delegation) an appropriate responsible person

(or people) with sufficient authority (i.e. Area Authorities) to carry out this function on his behalf. The

Overall Authority can delegate his/her responsibilities to Area Authorities but remains accountable for

the actions performed by his/her delegate(s).

Overall Authority is responsible for:

Ensuring the safe performance of the work conducted for the Prelude FLNG Project

Assigning sufficient resources to ensure the effective implementation of the PTW procedure at

worksite.

Appointing in writing nominated individuals to act as Authorized Competent Persons (Area

Authorities, Permit Requestors, Permit Issuers, Permit Holders and other Specialist Signatories

together with their specific authorities, roles and competence requirements).

Ensuring that appropriate level of risk assessment is performed, the hazards associated with the

work are identified and adequate control measures required to reduce the residual risk to ALARP

(As Low As Reasonably Practicable) are clearly described on the PTW.

Participating in and reviewing incident and audit findings and ensures correctives actions are

closed out.

7.3 Delegation

The Process Owner and Overall Authority shall appoint in writing, a named competent delegate, in

case of absence.


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7.4 PTW Authorised Signatories

The Authorities PTW Signatories mentioned here after must be adequately trained, assessed as being

competent and officially appointed to the role (Cf. Appendix 5 Authorized Signatory Certificate) by

the Overall Authority:

Permit Requestor

Permit Holder

Permit Authority

Area Authority

Permit Issuer

Isolation Authority (ref. to LOTO Procedure for the specific Authorized Signatory

Certificate)

Authorized Gas Tester

The PTW Process owner will maintain an evergreen list of those signatories as well as clear

organizational structures with clear mapping out of the Area Authorities for the Construction and CSU

activities respectively and the Areas physical boundaries.

7.5 Permit Requestor

He/she :

May or may not be the Permit Holder.

Is Not allowed to issue permits for themselves

Applies for the Permit To Work via the computerized system and prepares the risk

assessments, isolation design (when applicable) and other supporting documents and

preparatory information the Permit Authority requires to endorse the Permit.

Completes Section 1 of the Permit to Work Template using computerized system by

identifying Type of Work, Exact Work Location, Subsystem, Equipment tag numbers, Task

Details, Equipment Isolation requirements, Equipment to be used, and expected start and

duration times. In that way he/she communicates to the Permit Authority the nature and

scope of the work and special tools involved.

Gets involved in the tasks Risk Assessment and makes sure the control and recoverymeasures specified are reflected in the Permit application and that the Level 1 Risk

Assessment enclosed to the permit is the approved& final version.
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The computerized system will automatically define :

o The applicable Hazards for the particular work type, Section 2 of the PTW

o Set the Minimum Controls, inclusive of PPE requirements in Sections 3 and 4 of

the PTW

o Detail the Supporting Documents required, section 5 of the PTW

o Nominate the Permit Authorization Level, Section 6 of the PTW

The requester is to double check all automatic minimum requirements set for the work scope

and manually add any additional precautions if necessary for the actual work being applied

for.

The Permit Requestor should also ensure any supporting documents as identified are

supplied with the PTW application.

After the PTW has been Electronically Authorized, the Permit Requestor is required to print

out a hard copy of the Permit and submit it along with all supporting documents to the Permit

Issuer for review at the next Daily Permit Coordination Meeting or at least one day before

work is planned to be performed.

The Permit Requestor shall work with appropriate Isolation Authority/ies to jointly prepare the

isolation design and Isolation Summary sheet to confirm isolation points specified will enable

safe execution of work. (for further details refer to LOTO Procedure).


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7.6 Permit Authority

He/she :

Is responsible for the effective operation of the PTW process at the work site. Depending

upon the classification of the work being conducted the required Level of Authorization will

change in line with this PTW procedure, Authorization Responsibility Matrices and Shells

HSSE&SP CF Framework.

Note: Permit Authority is not the Permit Issuing Authority. His authorization is a pre -requisite

for the permit application to be elevated to the respective Area Authority attention for final

approval.

Work CategoryAutorisation

Level

Construction CSU

SHI Subcontractor TSC Subcontractor

Level. 1

A

Department

Vice President

Site

Representative

Specified

discipline CSU

Superintendent

Site

Representative

BDepartment

General Manager

Site

Representative

Specified

discipline CSU

Superintendent

Site

Representative

Level.2

CDepartment

Manager

Site

Representative

Specified

discipline CSU

Superintendent

Site

Representative

DDepartment

Senior Foreman

Site

Representative

Specified

discipline CSU

Superintendent

Site

Representative

Depending on the work categorization the applicable Permit Authority shall review the

content of the PTW and confirm that the following is provided;

o Description of work

o Exact work location (area plot plan)

o Tools and equipment to be used


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o Expected start date and duration of work

o Hazards have been identified

o An appropriate level of risk assessment

o Precautions and controls specified to enable work to be performed safely

o Supporting documents (section 5) incl. supporting drawings and procedures.

When the Permit Authority is fully satisfied the information listed above has been provided

he/she will endorse the PTW electronically using the HSSE PTW Computerized system

(section 6).

Ensures the appropriate actions and communications have been taken to notify of planned

energisation of equipment prior to approval of the PTW, i.e. Livening Up Notices Issued

and approved and PTW Notifications as described in section 14 of this procedure.

It is to be noted that a Notification System for high risk activities shall be followed. (ref. to section 14 for

further clarification).

No permit can be printed out, unless it has been authorized electronically by the designated Authority

level. Once authorized the Permit and supporting documents need to be submitted to the Permit

Issuer for and further endorsement by the applicable Area Authority at the Daily Permit Coordination

meeting.

7.7 Area Authority

The Area Authority is responsible for managing all activities occurring within their area of

responsibility.

He/she :

Is responsible for the safe control of work activities within their area.

Communicates clearly his/her expectations to the Permit Requestors and Permit Holders in

that respect.

Review all Supporting documents as submitted for permitting the activities within their area.

He/ she has the ultimate authority to reject a permit if not satisfied with the controls specified

in the respective Level 1 Risk Assessments.


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Reviews and approves isolation summary and certificate for the job to proceed under the

PTW. He/ she has the authority to request discipline input and review prior to approving of

isolation certificate.

Attends the Daily Permit to Work Coordination meeting to discuss and agree the following

days activities are safe to proceed and that any conflicting activities and the isolation

requirements to perform the work have been identified. .

The Area Authority will sign section 7 of the PTW providing he/she is satisfied that the work

can safely go ahead within his/her area of responsibility handing over responsibility of PTW

coordination to the Permit Issuer.

Ensuring work site inspections are carried out before, during and after the completion of each

task.

Report to the Permit Issuer, as well as PTW Overall Authority for any non-compliances or

issues he could not resolve on the site.

Stops work and withdraws Permit/s until safety issues are resolved and communicates this

back to the Permit Issuer.

Report incidents and GSR/ LSR breaches. Participate in the investigations

Specify the controls required for the work, based on a risk assessment, and the hierarchy of

controls

Specify the operational preparations required before a PTW can be issued, including:

o Isolation of the work area from hazards including all potential sources of energy,

conforming to safe isolation-Lock Out Tag Out;

o Hazard freeing and confirmation that either the hazards have been removed to

acceptable levels or the appropriate controls are in place to manage them;

o the controls needed to manage the potential interaction between different work

activities (simultaneous/concurrent activities);

o the controls needed to manage the temporary overriding or bypassing of safety

devices.


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7.8 Permit Issuer

The Permit Issuer is a key position and coordinates the PTW flow and approval process (See

Appendix 1 for the simplified PTW process flow diagram).

Once the PTW and controls are approved by the applicable Area Authority at the Permit to Work

Meeting, the PI will manage the PTW process, including issuing Isolation Confirmation Certificate for

commencement of Isolation / De-isolation and ensuring Initial Gas testing requirements are

completed.

After all necessary PTW approvals / endorsements have been completed, the work scopes and

isolation requirements agreed, the Permit Issuer will issue the Isolation Confirmation Certificate to

an Approved Isolating Authority to conduct / perform the Isolation / De-isolation scope.

In addition the PI will ensure that all isolations / de-isolations are in place by reviewing the Isolation

Confirmation Certificate for correct completion and sign off when returned.

The PI will not issue the PTW to the Permit Holder, for commencement of work until he / she is fully

satisfied that all Isolations and initial gas testing requirements have been completed and verified and

the work site is safe for the work to commence. Initial Gas testing should be performed immediately

prior to work being approved by the Permit Issuer.

Full coordination and control of this paperwork flow and approval process is the sole responsibility of

the Permit Issuer or his delegate.

He/she :

Acts as the Gate Keeper for the Permit to work process ensuring all permits have the

appropriate signatures and supporting documents.

Coordinates the daily Permit Coordination Meeting and ensuring permit applications to be

discussed at the meeting are accompanied by all required supporting documentation.

Maintains a PTW wall plan (visual display of all permits per areas for the day) of all activities on

the facility by area and advertising of potential conflicts.

Escalates conflicting concurrent activities and simultaneous work, prompts Area Authorities in

reviewing with all related parties at the PTW Coordination meetings for resolution and issuepermits accordingly.

Maintaining a daily record of all issued PTWs.


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Issuing to key personnel daily the PTW summary list and list of suspended permits.

Obtaining the necessary Authorisations / Endorsements. When one or more Specialist

Signatory is needed, issue the permit only after the specialist(s) has signed the permit

supporting documents.

Issuing the permits to the appropriate Permit Holders.

Transfers PTW supporting documents from an expired PTW to a new PTW using the

supporting document unique numbers where necessary.

Maintains a copy of all permits in the PTW office - suitably displayed and arranged.

Manages the issuance and revalidation of Night / Dayshift Permits

Coordinates the De-isolation for Test process

Coordinates the overall PTW, LOTO and Gas Testing process.

Makes Sure that Permits are signed off by the authorised only. And that the telephone

numbers of Permit Holder, Area Authority & PI are clearly visible on the Permit.

Ensures all keys to locking devices used for isolations are kept in an appropriate lock box in

the PTW office and maintain a log when padlocks and keys are issued for personnel use.

Maintains the Livening Up Notification register.

Maintains the Management of Change register, as per the Project Risk assessment procedure,

Section 4, ref. 2000-100-G000-GE00-G00000-HX-6180-01695.

Communicates PTW Notifications. Inform all people who may be affected by the work.

Maintains an up to date list of Authorised Competent Persons in the PTW Coordination Office

together with all the related Authorised Signatories.

Not issue the PTW to the Permit Holder, for commencement of work until he / she is fully

satisfied that all Isolations and initial gas testing requirements have been completed and

verified and the work site is safe for the work to commence. Initial Gas testing should be

performed immediately prior to work being approved by the Permit Issuer.

Archives and files Closed out PTW documents and supporting information. Permit Issuer signs

off section 9 and 13 of the permit.

Makes available at least two copies of the permit. One must be at the work site with the Permit

Holder and one at the PTW office, so that the status of the permits in any area can be readily

assessed.

Liaises directly with Area Authorities for any PTW issues as required.


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7.9 Isolation Authority - Authorized Person (Electrical / Mechanical / Inst)

Reference the Prelude Project LOTO Procedure and Electrical Safety Rules for further clarification.

He/she :

Conducts the isolation scope on the Permit Issuer request as detailed on the isolation

certificate and associated supporting marked up drawings.

Shall effect all isolations in the correct order to maintain the safety and equipment integrity.

Shall work directly with and support Permit Requestor in the preparation of the Isolation design

and ICC.

Ensures that isolation will be completed as per Prelude Project Lock Out Tag Out Procedure

2000-100-G000-GE00-G00000-HX-6180-01590.

Ensures that all components are fully isolated, locked off and tagged using only approved

devices.

Confirms the isolations are in place, their integrity proven and completes all sections of the

Isolation Certificate before returning it signed to the Permit Issuer.

Upon the Permit Issuer request conducts de-isolation and confirms the de-isolations are fully

completed, all locking devices removed and tags collected.

The IA shall complete the isolation confirmation certificate and return to the permit office with

the recovered tags.

Ensures Isolation integrity is regularly monitored.

Communicates with all the affected parties to ensure that the isolation procedure is effectively

implemented.

Communicates effectively with other work parties involved in the work.

Supervises others who may assist in applying / removing isolations.


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7.10 Authorized Gas Tester

He/she:

Conducts Initial Gas Testing for Confined Space entry as defined and record the results in

Section 8 of the PTW. Initial testing must be performed immediately before the Permit Issuer

issues the permit for work commencement.

Monitors the work site on commencement of work and retesting and recording of results in

Section 11 of the PTW, at the frequency specified on the PTW. Note: Minimum requirementshall be as specified in the Confined Space Procedure and confirmed at the Permit to Work

Coordination meeting and take into account Confined Space Category, type of work and work

durations..

Ensures the Gas testing equipment is fully calibrated, certified and working prior and after

conducting the tests.

Records the readings and signing the PTW document as formal record.

Stops work & evacuates all personnel should the atmosphere measurement be outside of the

safe range (Refer to Confined Space Work Procedure 2000-120-G000-GE00-G00000-HX-

5880-02001)

Informs the Permit Holder and Permit Issuer to suspend the permit.


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7.11 Permit Holder

Responsible for the actual work being performed, under the conditions set out on the Authorized

and Approved Permit to Work. The Permit Holder may be the person carrying out the task or

Supervising a group of people carrying out a task. The Permit Holder can be responsible for more

than one task at any one time, providingthe tasks can be safely managed concurrently & sufficient

supervision is ensured.

He/she:

Participates in the task risk assessment

Accepts the permit to Work from the Permit Issuer prior to commencing actual work, by

endorsing Section 9 of the PTW.

Understands the controls and ensures they are in place before work starts

Checks that all LOTO isolations have been implemented as per the Lockout Tag out

Procedure prior to proceeding with the work.

Ensures that Works Party understands what, where, and how work is to be performed.

Ensures that the Work Party use proper tools and equipment for the job. Ensures the

equipment is fit for purpose and fit for service.

Leads the Toolbox Meeting with work party and has all team members sign their declaration

in Section 10 of the PTW.

Ensure a copy of the PTW and Supporting documents are clearly displayed at the work site.

Actively supervises the task.

Ensures Gas testing is performed by the AGT as per PTW requirements.

Ensures that only the work covered within the scope of the PTW is undertaken and nodeviation takes place.

Ensures the crew members are fit for work and that they have passed necessary project

specific training.

Ensures the work site is kept in a clean and safe condition, both during and upon completion

of the task.

Ensure that a detailed handover of the status of the task is conducted at end of shift or

completion of work with the Area Authority and Permit Issuer, by signing off Section 12 of the

PTW.


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Confirms completion and notifies the Permit Issuer upon completion of the work and makes

sure all tools and equipment are removed from the job site.

Hands the PTW and all supporting documents back to the Permit Issuer for close out or

carry over as required.

Ensure a copy of the PTW and Supporting documents are clearly displayed at the work site.

Suspends the permit and stops work if the conditions change and inform permit issuer.

When in doubt consults with the Permit Issuer and or Area Authority.

7.12 Work Party

The work party members have a crucial part to play in the process by:

Actively participating in the Toolbox Talk (TBT) to ensure they understand the Hazards and

control measures associated with the task

Actively participating in the identification of any additional Hazards and Control measures

required at the work site.

Ensuring safe access and egress to the worksite is maintained at all times.

Keeping the work place tidy, free of debris / waste and ensuring materials are stored correctly.

Signing onto the PTW confirming their understanding and acceptance of the PTW

requirements.

Stopping the work at any time if they are concerned about safety.

Identifying any lessons from the task and informing the, Permit Holder and Permit Issuer for

future reference.

Complying with the applicable SHI Golden Safety rules, Shell Life Saving Rules.

Intervening to stop any unsafe act during the execution of the work. Reporting any unsafe conditions/actions, near misses or incidents.

When in doubt, consult the Permit Holder.


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8. SYSTEM MANAGEMENT

8.1 Daily Permit Coordination Meeting

The daily Permit Coordination meeting is MANDATORY and provides the Site Management Team

with the opportunity for

A daily overview of all ongoing and planned work under the control of a PTW and to review

compliance with the agreed plan.

Identifying and preventing potentially conflicting activities

Area Authority will endorse any new PTWs and by doing so agrees to the timeframes and

any concurrent activities are controlled in their area of responsibility.

It is vital that all permits submitted to the meeting via the Permit Issuer for approval have all

supporting documents to enable a thorough review of work scope and are discussed in relation to

other work activities in the same area or on the same equipment.

Note: Meeting timing may need to be adapted during the different project phases.

By 2:30pm on D-1, all permits shall be endorsed by the Permit Authority in the electronic PTW

system. This will allow for the Permit Issuer to prepare the summary and the permits for the daily

coordination meeting and analyze the data.

The PTW Coordination meetings will take place daily at 4:30pm at the Permit coordination office.

The Daily Permit Coordination meeting will be chaired by the Permit Issuer for Construction Areas

and the Permit Issuer for Commissioning areas. The daily Permit Coordination meeting shall beattended by the following persons or endorsed delegates as a minimum :

Construction Leads (COMPANY)

Construction Area Authorities

Construction Permit Issuer

Construction HSE Team Focal Points

CSU Permit representative (if required)


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When first area will be transferred from Construction to CSU, following attendees will also be

attending:

CSU Area Authorities

CSU Permit Issuer

CSU HSE Team Focal Point

The Permit Issuers for Construction and Commissioning respectively will prepare the daily agenda for

the meeting to include a listing of all permits (Construction and CSU) being requested for the following

day grouped and sorted by specific location and their status.

The agenda of the meeting should be pre-agreed and standard and should include but is not limited to:

Discussions of problems with work preparation. Suspended and withdrawn permits list form

previous day.

Ongoing / continued work scopes and transfer of supporting documents

Unplanned work.

Temporary/ Emergency changes.

PTW Notifications.

Systematic review of Permit to Work scopes by geographic work areas checking for

potential clash of concurrent activities or SIMOPS, e.g. working on the same pieces of

equipment / process.

Review and approve LOTO requirements (Elec/Mech/Inst)

Coordination issues shall be resolved at this forum. The Permit Issuer will bring all submitted permits

to the meeting for review and will ensure they have all supporting documents attached in advance.

At the conclusion of the Daily Coordination Meeting an approved listing of Permits approved by the

Area Authorities for issue the next day will be produced as well as the list of the rejected permit

applications and distributed to attendees of the meeting.


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Any Deviation of PTW application scheme will have to be formally approved by the following people :

- Permit Authority

- Affected Area Authorities

8.2 Facilities

The PTW coordination meeting shall be held in an area as near to the central issue point as is

possible so that an overview of ongoing and potentially conflicting activities can be viewed and

assessed.

A dedicated PTW facility will be created that will house all permits and accommodate the daily

Coordination meeting. This facility should include a visual wall plan where work activities are

illustrated by permit type.

It should be equipped with air conditioning; radio and telecommunications; printer/s and PCs as

required for facilitating the PTW process.

The evergreen list of PTW signatories as well as clear organizational structures with clear mapping

out of the Area Authorities for the Construction and CSU activities respectively and the Areas physical

boundaries will be visibly displayed at the PTW offices. (ref. Safety Districts - CSU/Construction

Controlled Area Mapping Procedure)

8.3 Documents Required at Site

Minimum requirements are :

Copy of the PTW

Copy of all supporting documents

Copies of drawings to support isolation schemes

It is the responsibility of the Permit Holder to ensure that a copy of these documents are clearly

displayed at the work site, or as close as practicable.

The Permit Issuer will maintain a second copy (Master Copies) suitably available in the Permit to

Work Coordination Office.


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8.4 Permit Validity

All permits are valid for a 12 hour shift, inclusive of lunch and rest breaks. Should a permit be

requested which extends beyond a 12 hour shift then this needs to be clearly identified and justified

before approval will be given at the Permit Coordination Meeting.

Application for the extension shall take place at the Permit office the same day by 14:30hr.

It is the Permit Requestors and Permit Holders responsibility to ensure the fitness for work of the

workers during such extensions is robust. They must make sure compensation in rest is taking place in

accordance with the local labor law and the regulations.

Permits will not be extended for periods over 14hrs, except for critical test that cannot be interrupted.

Night shift permits should be submitted to the Permit Issuer one whole day prior to the work being

performed.

Where work carries over to the next day, a new PTW will be required and all supporting documents

transferred from the old permit to the new permit prior to authorisation and issue.

For CSU activities in CSU controlled areas, PTW validity can be up to 7 days after Permit Authority

and Area Authority approval.

The old and new PTW documents will be cross referenced in Section 13 of the PTW form and all

supporting documents will be carried forward with their unique number on the new permit. A review of

isolations and supporting documents is conducted to ensure the previous controls remain suitable for

the new permit activities should they differ.


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When work is completed and the work site has been left in a clean and safe condition and all

temporary signs, barriers etc have been removed:

The Permit Holder ensures the work party participants are informed and no further work is to

be undertaken.

The Permit Holder returns the PTW and supporting documents to the Permit Issuer at the

Permit Coordination Office.

The Permit Holder will sign off the PTW in section 12 of the permit noting either Work

Complete or Work Incomplete.

The status is fully discussed between both the Permit Holder and Permit Issuer, so that the

supporting documents can be transferred to a new PTW or the permit to work closed out as

appropriate.

The permit Issuer will then complete Section 13 of the Permit to work and make any necessary

arrangements for either.

Transfer of supporting documents to a new PTW for continuation on the following day

Arrange for de-isolation if work is fully complete

Close out all documents as required and file in archive.

8.5 Archiving of Completed PTW Documents

Permits and associated supporting documents shall be retained for a period defined by legislative

requirements and in any case for not less than three months.

Note: Where a reported incident has been associated with any work performed under a PTW, the

Permit To Work Process Owner should retain the paper copies and all supporting documents to

facilitate a complete review.


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9. LOTO REQUIREMENTS

For a full detailed description of Lock out Tag Out, ref. the Project LOTO Procedure, 2000-120-G000-

GE00-G00000-HX-6180-001590 .

10.RISK ASSESSMENT PROCESS

10.1 Overview

Safe management of work includes:

Planning

Risk Assessment

Approval and Communication

Execute Work and Review

There are two levels of risk assessment in the PTW process:

1. Level 2 Risk Assessment for lower risk Tasks Simple format of check boxes on the PTW

form to identify hazards, controls and PPE requirements.

2. Level 1 Risk Assessment for High risk Tasks Formal qualitative assessment using a specific

form (ref. Appendix 2, Risk Assessment Template) which must be submitted with the PTW

application as a supporting document and approved by the Area Authority. In some cases a

Jointly (TSC/CPY) revised and signed off Safe Working Standard can also be accepted as

Level 1 Risk Assessment, to acknowledge prior experience / SHI standards for the task.

Tasks requiring PTW and Level 1 or Level 2 Risk Assessment respectively are listed in Appendix 4 of

this document.

The Project specific procedures as listed in the Reference documents are the minimum requirements

for safe execution of the work and must be complied with at all times.


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10.2 Planning

Safe planning of work involves:

1. Define the task and its operation via a Method Statement

2. Visit the worksite (Permit Requestor/ Permit Holder / Area or Permit Authority / Isolation

Authorities) for field verification. Adjust the method statement and JSA as necessary.

3. Discussing SIMOPS potential at the daily permit Coordination meeting.

10.3 Risk Assessment

The electronic PTW system will automatically designate when a Level 1 risk assessment is required,

by the work type selected at Permit application by the Permit Requestor.

However the auto selection of Hazards and controls by the electronic system is a minimum

requirement only and additional controls must be selected manually by the Permit Requestor and

approved by Permit Authority and the Area Authority depending upon the actual work to be

performed. The additional selection could also be a Level 1 Risk Assessment as per Permit

Requestor, Permit Authority or Area Authority.

Depending the activity and location, several document may be requested by the Permit Issuer :

Method Statement / Detailed Procedure.

Level 1 Risk Assessment; Job Safety Analysis; Safe Working standards

Material Safety Data Sheet (MSDS). PEFS, Marked-up Drawings.

Isolation details.

Crane Inspection Certificate, including load test.

Rigging Certificates.

Competent Person Certificates.

Rigging / Lifting Plan.

Rescue Plan.

Layout plans.


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The intention of the risk assessment is to reduce the risks to As Low As Reasonably Practicable

(ALARP).

If ALARP cannot be demonstrated, the work should not proceed and alternative methods of work or

additional controls must be applied.

For further detail on risk assessment refer to Project specific procedure, ref. 2000-100-G000-GE00-

G00000-HX-6180-01695.


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10.4 Toolbox Talk

ALL work shall proceed only after a Toolbox Meeting (TBM) has been conducted by the Permit

Holder.

Subjects which must be covered include:

1. Work scope & supporting documents (Isolation schemes, method statements and lift plan for

example)

2. Hazards identified in the Level 1 or 2 risk assessment

3. Control which must be put in place and verification that they are in place

4. Any additional Hazards as identified on suite by the work party (situational awareness)

5. Any additional controls required

6. Communication protocols during the task

7. Access and egress and Emergency procedures

8. Reporting of incidents / problems

9. PPE Required

10. Tools required

11. Housekeeping and general waste management

12. Potential Conflicts / SIMOPS

13. Work Party Responsibilities

14. Level of Supervision required

15. Should the conditions change report to Permit Holder

16. Experience / Qualifications of Work Party, for task allocation

The Permit Holder shall ensure that the work crew fully understands of the TBM content.

Following the TBM, the work party must sign onto the PTW in Section 10, to confirm they fully

understand and willingness to comply with the instructions and controls to safety complete the task.

The TBM shall be repeated for any new work party member joining after the pre-start TBM.

For further detail on TBM, refer to 2000-100-G000-GE00-G00000-HX-6180-01692, TBM procedure.

Area Authority, HSSE representative and Project Management will perform regular audits of the

PTW system and include TBM attendance.


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11.RESPONSE TO FACILITY / YARD EMERGENCIES

It is the responsibility of the each of the Project personnel to raise the alarm if an emergency

situation is spotted, e.g. in case of fire, personnel injured or in acute health condition; man

overboard; major incident, etc. The individual should raise the alarm as soon as aware of the

situation by notifying his/ her supervisor/ permit holder or an HSSE representative; call the Yard

emergency number, or directly activating the sound alarm.

In the communication he/she should be explicit on the location; the situation and contact.When the Prelude Facility emergency alarm is sounded all work must stop immediately, personnel

must make the work area safe and proceed to their assigned project muster point.

When the All Clear is given, work that was being carried out under the Permit to Work must not

restart until the job has been released by the Area Authority. Its the responsibility of the Permit

Holder to liaise with the Area Authority before recommencing work.

12.PERMIT AUDITING & SITE INSPECTION

Auditing is an integral part of managing the Permit to Work System. It is a documented activity that

verifies that the requirements of the system :

Have been established

Have been documented

Are effective

Corrective action has been initiated when required.

It is the responsibility of the TSC SSS to attend daily (every shift) to the Level 1 Permits and verify

compliance with the specified controls at the start of work in their assigned areas. They must report

to the Permit Issuer on all issues and non-compliances identified and suspend the permits until

compliance restored.

TSC/CPY HSSE and Project management shall conduct a regular walkthrough of the workplace

carrying out general checks on the status of PTW compliance. To this end a PTW Inspection check

sheet has been established, refer to Appendix 6, and a target for documented verification frequency

established.


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Monthly review and analysis of the findings will be conducted by the PTW Process owner and shared

with the PTW Authorized signatories.

A bi-annual in depth review will be carried out to confirm compliance with this procedure and identify

areas for improvement. This review will be performed by a Joint HSSE Team/Construction

Leads/CSU leads.

13.TRAINING, ASSESSMENT AND AUTHORIZATIONS

The signatory authorities of the PTW shall only be assigned to personnel who:

Have received appropriate training, as per the TSC and CSU HSSE & SP Plans and

HSSE & SP TRAINING PLAN GOC, ref. 2000-100-G000-GE00-G00000-HX-5798-01599

(To be updated) and have been assessed competent in accordance with the requirements of

project Specific PTW Procedure, the PTW referenced procedures and TSC Training

Standards.

Have been authorized and appointed to the applicable PTW role in writing And have

accepted the responsibilities and duties the role entails.

Additional communication and training shall be conducted when material changes to the procedure

are made based on incident investigation or change of scope/interfaces and shall be recorded. An

authorization may be withdrawn if a particular authorization is no longer relevant to a person's duties

or if the person consistently fails to fulfill the role responsibilities.

A PTW Authorized Certificate, as per the role of the person shall be issued to each person appointed

to an authorized PTW signatory level, nominated by the Relevant Production division or CSU division

and endorsed by the Overall Authority to demonstrate the level of authorization achieved. Refer to

appendix 5.

Each Training Learning Outcome shall include:

Competency Assessment Criteria for each Learning Outcome depending their involvement in

the PTW system (i.e. specific training and evaluation for PTW roles list en chapter 7 to be in

place).

Documented evidence of the assessment process

A documented process for recognized prior learning and current competence and


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An assessment for competence that is documented in writing.

All authorizations, training and competency assessment shall be recorded and Documented in an

auditable manner. An evergreen list will be maintained by the PTW Process Owner.

Records of all assessments, authorizations, Initial and Refresher Training Courses shall be retained

by the TSC Training dept.

A listing of all authorized persons shall be permanently displayed in the Permit to Work coordination

offices.

For Isolation authorities training and competency requirements refer to Isolation Lock out/ tag out

Procedure, ref. 2000-100-G000-GE00-G00000-HX-6180-01590

14.PTW NOTIFICATION

A notification system for high risk activities will be established to advise personnel of activities

affecting an area, examples of high risk activities are;.

Pneumatic pressure testing

High pressure nitrogen / helium leak testing

Module lifts

Non routine complex lifts

Electrical switchboard energization

Boiler start up / firing

Steam blowing

Compressor mechanical runs (air / nitrogen)

Radiation (ND Testing)

Typhoon preparedness

Other activities as defined by Area Authorities

This is applicable to all Project activities in GOC day shift, extended shift, night shift, weekends and

holiday periods.


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Those will be communicated via e-mail 24 hours in advance to the respective site representatives;

HSSE, Construction and Commissioning Managers. in the TSC and Company organization and a

notice board in the respective offices.

The notification shall contain a brief description of scope, location, potentially affected area/s, timing

and person in charge of the work with contact telephone number.

15.CONSEQUENCE MANAGEMENT

Consequence management will be applied to those who work without a valid permit, when a permit is

required and those who break any of the Shell Life Saving Rules, SHI Golden Safety Rules as per

the Project HSSE Consequence management Procedure, Ref.2000-003-G000-GE00-G0000-HS-

6180-00003 03A.

16.APPENDIX LIST

Appendix 1 Permit To Work Flow Diagram

Appendix 2 Permit to Work Template (Korean and English Versions)

Appendix 3 Risk Assessment template

Appendix 4 Application scope and permit authorities

Appendix 5 PTW Authorized Signatories Certificates

Appendix 6 PTW Inspection check sheet


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Appendix 1 : Permit To Work Flow diagram

Job Planning

Assess Work Scope Requirements and Construction

methodology/ sequence.

Minimize risk by selecting a safer methodology.

Complete Level 1 Risk

Assessment

With HSE and Peer Support

High Risk

Activity

Identify SWS or generic Job Safety

Analysis for the task at hand or

conduct Level 2 RA

Draft PTW

Including All Supporting Documents,

L2RA, Isolation Summary and Marked

Up Drawings

Verify / Approve

Ensure Hazards

and Controls are

Suitable

AuthorisePTW

Issue Isolation

CetificateIf

Required`

Isolation Certificate Authorised

By Approved Authority

Isolations Implemented

and Verified

All Locks and Tags in place

Confined

Space

Entry

Gas Testing and Entry Logs

Perform Initial Gas Test

IssuePermitTo Work

Work in Progress

Work Site Managed by Permit Holder

Work Complete

Work Site Left in a Safe and Tidy Condition

PTW Signed OFF

Issue Isolation

Cetificate for De-

Isolation if

Required

De-IsolationAuthorised

By Approved Authority

All Isolations Removed and

Verified

All Locks Removed and Tags

Returned with Certificate

Work Permitand Certificates

Closed

All Documents Archived

No

Yes

No

No

No

Yes

Yes

No

Yes

Yes

WHO / WHAT

Permit Requester Bitmap

Subject Matter Expert (if required)

1)Planning of Work Scope

2) Assess Hazards

3) Completes PTW ready for Submission

4) Completes L2RA if required

5) Completes Isolation Summary Sheet

6) Provides Marked Up Drawings

D -X

D -3

D -1

D

D

D

D + X

Permit Approval

1)Review and Verify Work Scope

2) Assess Identified Hazards

3) Review Proposed Controls

Permit Issuer Isolation

1) Authorized PTW

2) Issues Isolation Cert to Authority

3) Verifies isolations are completed

Isolation Authority

1) Completes All Listed Isolations

2) Ensures Locks and Tags are fitted

3) Returns Signed Isolation Cert`

Permit Issuer - Approves Initial Testing

1) Confirms Control In place

2) Notifies Emergency Response Team

3) Issues CS Permit to AGT

Approved Gas Tester

1) Confirms Gas Detector Operation

2) Conducts Initi al Gas Test

3) Records Readings

4) Ensures Signage is Posted at Entry

5) Returns CS Permit to Permit Issuer

Permit Issuer

1) Holds Permit Awaiting Issue

2) Assesses Concurrent Activities

3) Discusses Permit Requirements

Permit Holder -Work In Progress

1) Accepts Responsibility for the Work

2) Ensures all Isolations are In Place

3) Conducts Toolbox Talk with Work Party

4) Ensures Work Procedures are Followed

5) Monitors Site and Concurrent Act ivities

6) Ensures Work Site is Left Safe and Tidy

Permit Holder - Work Complete

1) Ensures All Work has been Completed

2) Returns PTW upon completion of Scope

3) Signs PTW as Work Complete

Permit Issuer - Work Completed

1) Ensure Permit Holder Sign OFF PTW

2) Defines De-Isolation Authority

3) Issues De-Isolation Cert to Authority

De-Isolation Authority

1) Completes All Listed De-Isolations

2) Ensures Locks and Tags are Removed

3) Returns Signed De-Isolation Cert

4) Returns All Tags with De-Isolation Cert

Permit Issuer - De-Isolation Completed

1) Verifies All De-Isolations are Complete

2) Files all Documents to Historic Archive


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Appendix 2. Permit to Work Template (Under revision to be adapted for both construction and CSU phases)


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Unit Code(Child)


No. Rev Page

ECCN




41/55

TSC Document number


Materialcode

SequentialNo

60869M GF00G00000 PP 0000 01697



CodePlant Code


Unit Code(Child)


No. Rev Page

ECCN



Appendix 3 Risk Assessment Template


42/55

TSC Document number


Materialcode

SequentialNo

60869M GF00