pentland township regular meeting agenda...
TRANSCRIPT
PENTLAND TOWNSHIP REGULAR MEETING
AGENDA DECEMBER 13, 2016
Call to Order and Roll Call
Changes to the Agenda
Brief Public Comment
Approval of Bills
Treasurer’s Report
New Business:
None
Old Business:
Wastewater agreement with the Village
Future Hall Bookings
Liquor Inspection Reports
Water and Sewer Update
Open for Other Reports
Communications
Extended Public Comment
Next Regular Meeting
Adjournment
CHECK PAYEE AMOUNT DESCRIPTION
General Fund checks paid ahead of time: (legally known as "post audit" payments)No early bills paid since the November meeting!
Total ‐$ ‐$ ‐$ ‐$
General Fund checks to be paid today:Payroll:2428 Deborah Burbach 38.47$ Admin Assistant (1 hr) & incoming Dep. Treasurer 7.69$ 15.39$ 15.39$ 2429 David Carmody 16.02$ Deputy Clerk 16.02$ ‐$ ‐$ 2430 Ollie Eddy 79.94$ Board of Review 79.94$ ‐$ ‐$ 2431 Robert Eddy 79.94$ Board of Review 79.94$ ‐$ ‐$ 2432 Jean Foley 585.29$ Treasurer 585.29$ ‐$ ‐$ 2433 Russell Garrod 79.94$ Board of Review 79.94$ ‐$ ‐$ 2434 Laura Gordon 79.94$ Board of Review 79.94$ ‐$ ‐$ 2435 Martin Lehto 302.29$ Trustee & Property 302.29$ ‐$ ‐$ 2436 Janet Maki 2,020.58$ Supervisor & Assessor 2,020.58$ ‐$ ‐$ 2437 Gregory Rathje 887.09$ Clerk 727.41$ ‐$ 159.68$
2438 Michael Richards 3,128.94$ Utilities Supervisor. Includes 14 years longevity pay @ $20.00/year, per employment agreement.
‐$ 782.24$ 2,346.71$
2439 Larry Sieggreen 266.89$ Labor ‐ Utilities ‐$ 133.45$ 133.44$ 2440 Dawn Stephenson 117.09$ Deputy Treasurer & incoming Trustee 117.09$ ‐$ ‐$ 2441 Gina Vix 1,336.92$ Admin Assistant 445.64$ 445.64$ 445.64$ 2442 Linda Walker 174.55$ Hall Custodian 174.55$ ‐$ ‐$
Total 9,193.89$ 4,716.33$ 1,376.71$ 3,100.85$
Remittances:EFT19 US Government 3,062.35$ Electronic Fund Transfer (EFT) 1,775.50$ 427.56$ 859.29$ 2443 Michigan Dept. of Treasury 507.94$ State Withholding 305.86$ 66.22$ 135.86$
Total 3,570.29$ 2,081.36$ 493.78$ 995.15$
Accounts Payable:2444 AT&T 237.01$ Phone Bill 56.15$ 90.43$ 90.43$ 2445 Cloverland Electric 1,628.16$ Electric bill for 'regular' items 643.05$ 455.58$ 529.53$ 2446 Cloverland Electric 34.62$ Pentland School H20 Tower ‐ used to be annual. ‐$ ‐$ 34.62$ 2447 Cloverland Electric 179.30$ Twp hall ‐ used to be annual. 179.30$ ‐$ ‐$ 2448 Jean Foley 118.26$ Mileage ‐ 219 miles to MTA training 118.26$ ‐$ ‐$ 2449 Governmental Business Syste 280.00$ Memory card coding for November election 280.00$ ‐$ ‐$ 2450 Linda Walker 80.72$ Seven 911 signs 80.72$ ‐$ ‐$ 2451 Manatron 53.93$ Winter tax shipping 53.93$ ‐$ ‐$ 2452 Miss Dig 498.78$ Annual and other fees ‐$ 249.39$ 249.39$ 2453 National Office Products 6.71$ Highlighter and correction tape for utility office ‐$ 3.35$ 3.36$ 2454 Pentland Utilities 3,550.00$ Hydrant Rental 3,550.00$ ‐$ ‐$ 2455 Rolfe, Craig (lawyer) 71.50$ Utility billing matter, sewer agreement ‐$ 49.00$ 22.50$ 2456 Security Benefit Group 605.00$ 457 Plan 605.00$ ‐$ ‐$ 2457 Semco 31.36$ Heating for utility office 15.68$ 15.68$ 2458 Betty Smithson‐Kerridge 100.00$ Hall refund 100.00$ ‐$ ‐$ 2459 Sault Ste. Marie 32.00$ Water testing ‐$ ‐$ 32.00$ 2460 Verizon Wireless 48.21$ Cell phone ‐$ 24.11$ 24.10$
2461 Visa 349.50$ MTA training for treasuer & admin assistant (233.50), and fuel (116.00)
272.16$ 38.67$ 38.67$
2462 Gina Vix 69.12$ Mileage ‐ 128 miles @ 54cents/mile 69.12$ ‐$ ‐$ Total 7,974.18$ 6,007.69$ 926.21$ 1,040.28$ ‐$
Grand Total for Today (checks 2428‐ 2462)
20,738.36$ 12,805.38$ 2,796.70$ 5,136.28$ ‐$
Sewer Fund Checks (post audit and today)5074 Pentland Twp General Fund 2,029.29$ 12/13 Repay General Fund Advance ‐$ 2,029.29$ ‐$ 5075 Pentland Twp General Fund 2,796.70$ 12/13 Repay General Fund for approved bills ‐$ 2,796.70$ ‐$
Water Fund Checks (post audit and today)6063 Pentland Twp General Fund 5,136.28$ 12/13 Repay General Fund for approved bills ‐$ ‐$ 5,136.28$ End of List!
DECEMBER 2016 MONTHLY BILLSLast updated December 13, 2016
General Fund Sewer Fund Water Fund
Liquor Fund
Last printed 1/26/2017 10:15 PM Page 1 of 1
P
Date
Fund Check
# Amount Balance
Paid back
so far
% current
FY budget Note1 11/12/2013 na ‐$ 343,000.00$ ‐$ NA Starting amount
2 2/11/2014 435 1,775.38$ 341,224.62$ 1,775.38$ NA
First check ‐ for January 2014.
Repyament plan assumes $1,430/month 3 3/11/2014 438 1,946.70$ 339,277.92$ 3,722.08$ NA For February 20144 4/8/2014 440 1,974.65$ 337,303.27$ 5,696.73$ 12% For March 20145 5/13/2014 443 1,945.68$ 335,357.59$ 7,642.41$ 23% For April 20146 6/10/2014 445 1,993.78$ 333,363.81$ 9,636.19$ 34% For May 20147 7/8/2014 448 2,039.79$ 331,324.02$ 11,675.98$ 46% For June 20148 8/12/2014 451 1,918.55$ 329,405.47$ 13,594.53$ 58% For July 20149 9/9/2014 455 1,954.16$ 327,451.31$ 15,548.69$ 69% For August 2014
10 10/14/2014 458 1,855.15$ 325,596.16$ 17,403.84$ 80% For September 2014
11 11/11/2014 5000 2,107.35$ 323,488.81$ 19,511.19$ 92%For October 2014.
First check from new sewer checks.
12 12/9/2014 5002 1,754.70$ 321,734.11$ 21,265.89$ 102% For November 201413 1/12/2015 5005 1,825.02$ 319,909.09$ 23,090.91$ 113% For December 201414 2/10/2015 5009 1,937.29$ 317,971.80$ 25,028.20$ 124% For January 201515 3/10/2015 5013 2,047.38$ 315,924.42$ 27,075.58$ 136% For February 201516 4/14/2015 5017 1,916.62$ 314,007.80$ 28,992.20$ 11% For March 201517 5/12/2015 5020 1,913.18$ 312,094.62$ 30,905.38$ 22% For April 201518 6/9/2015 5022 1,927.05$ 310,167.57$ 32,832.43$ 34% For May 201519 7/14/2015 5025 2,024.11$ 308,143.46$ 34,856.54$ 45% For June 201520 8/11/2015 5029 1,921.89$ 306,221.57$ 36,778.43$ 57% For July 201521 9/8/2015 5032 1,830.21$ 304,391.36$ 38,608.64$ 67% For August 201522 10/13/2015 5035 2,026.47$ 302,364.89$ 40,635.11$ 79% For September 201523 11/10/2015 5037 1,820.86$ 300,544.03$ 42,455.97$ 90% For October 201524 12/8/2015 5039 1,963.50$ 298,580.53$ 44,419.47$ 101% For November 201525 1/12/2016 5042 1,903.39$ 296,677.14$ 46,322.86$ 112% For December 201526 2/9/2016 5044 1,881.46$ 294,795.68$ 48,204.32$ 123% For January 201627 3/10/2016 5046 1,995.08$ 292,800.60$ 50,199.40$ 135% For February 201628 4/12/2016 5051 1,889.64$ 290,910.96$ 52,089.04$ 11% For March 201629 5/10/2016 5053 1,882.14$ 289,028.82$ 53,971.18$ 22% For April 201630 6/14/2016 5056 1,973.29$ 287,055.53$ 55,944.47$ 33% For May 201631 7/12/2016 5060 2,023.86$ 285,031.67$ 57,968.33$ 45% For June 201632 8/9/2016 5062 1,854.09$ 283,177.58$ 59,822.42$ 56% For July 201633 9/13/2016 5066 1,990.95$ 281,186.63$ 61,813.37$ 68% For August 201634 10/11/2016 5068 1,993.07$ 279,193.56$ 63,806.44$ 79% For September 201635 11/10/2016 5071 1,986.44$ 277,207.12$ 65,792.88$ 91% For October 201636 12/13/2016 5074 2,029.29$ 275,177.83$ 67,822.17$ 92% For November 2016
General Fund Repayment Status(to repay monies advanced to the Sewer Fund)
1/26/2017 10:21 PM
Difference
Date Amount Balance Amount Balance Note
1 11/12/2013 ‐$ 343,000.00$ ‐$ 343,000.00$ Starting amount
2 2/11/2014 1,775.38$ 341,224.62$ 1,430.00$ 341,570.00$ 345.38$ First check ‐ for January 2014. Repyament plan
assumes $1,430/month for 20 years.
3 3/11/2014 1,946.70$ 339,277.92$ 1,430.00$ 340,140.00$ 862.08$ For February 2014
4 4/8/2014 1,974.65$ 337,303.27$ 1,430.00$ 338,710.00$ 1,406.73$ For March 2014
5 5/13/2014 1,945.68$ 335,357.59$ 1,430.00$ 337,280.00$ 1,922.41$ For April 2014
6 6/10/2014 1,993.78$ 333,363.81$ 1,430.00$ 335,850.00$ 2,486.19$ For May 2014
7 7/8/2014 2,039.79$ 331,324.02$ 1,430.00$ 334,420.00$ 3,095.98$ For June 2014
8 8/12/2014 1,918.55$ 329,405.47$ 1,430.00$ 332,990.00$ 3,584.53$ For July 2014
9 9/9/2014 1,954.16$ 327,451.31$ 1,430.00$ 331,560.00$ 4,108.69$ For August 2014
10 10/14/2014 1,855.15$ 325,596.16$ 1,430.00$ 330,130.00$ 4,533.84$ For September 2014
11 11/11/2014 2,107.35$ 323,488.81$ 1,430.00$ 328,700.00$ 5,211.19$ For October 2014
12 12/9/2014 1,754.70$ 321,734.11$ 1,430.00$ 327,270.00$ 5,535.89$ For November 2014
13 1/12/2015 1,825.02$ 319,909.09$ 1,430.00$ 325,840.00$ 5,930.91$ For December 2014
14 2/10/2015 1,937.29$ 317,971.80$ 1,430.00$ 324,410.00$ 6,438.20$ For January 2015
15 3/10/2015 2,047.38$ 315,924.42$ 1,430.00$ 322,980.00$ 7,055.58$ For February 2015
16 4/14/2015 1,916.62$ 314,007.80$ 1,430.00$ 321,550.00$ 7,542.20$ For March 2015
17 5/12/2015 1,913.18$ 312,094.62$ 1,430.00$ 320,120.00$ 8,025.38$ For April 2015
18 6/9/2015 1,927.05$ 310,167.57$ 1,430.00$ 318,690.00$ 8,522.43$ For May 2015
19 7/14/2015 2,024.11$ 308,143.46$ 1,430.00$ 317,260.00$ 9,116.54$ For June 2015
20 8/11/2015 1,921.89$ 306,221.57$ 1,430.00$ 315,830.00$ 9,608.43$ For July 2015
21 9/8/2015 1,830.21$ 304,391.36$ 1,430.00$ 314,400.00$ 10,008.64$ For August 2015
22 10/13/2015 2,026.47$ 302,364.89$ 1,430.00$ 312,970.00$ 10,605.11$ For September 2015
23 11/10/2015 1,820.86$ 300,544.03$ 1,430.00$ 311,540.00$ 10,995.97$ For October 2015
24 12/8/2015 1,963.50$ 298,580.53$ 1,430.00$ 310,110.00$ 11,529.47$ For November 2015
25 1/12/2016 1,903.39$ 296,677.14$ 1,430.00$ 308,680.00$ 12,002.86$ For December 2015
26 2/9/2016 1,881.46$ 294,795.68$ 1,430.00$ 307,250.00$ 12,454.32$ For January 2016
27 3/10/2016 1,995.08$ 292,800.60$ 1,430.00$ 305,820.00$ 13,019.40$ For February 2016
28 4/12/2016 1,889.64$ 290,910.96$ 1,430.00$ 304,390.00$ 13,479.04$ For March 2016
29 5/10/2016 1,882.14$ 289,028.82$ 1,430.00$ 302,960.00$ 13,931.18$ For April 2016
30 6/14/2016 1,973.29$ 287,055.53$ 1,430.00$ 301,530.00$ 14,474.47$ For May 2016
31 7/12/2016 2,023.86$ 285,031.67$ 1,430.00$ 300,100.00$ 15,068.33$ For June 2016
32 8/9/2016 1,854.09$ 283,177.58$ 1,430.00$ 298,670.00$ 15,492.42$ For July 2016
33 9/13/2016 1,990.95$ 281,186.63$ 1,430.00$ 297,240.00$ 16,053.37$ For August 2016
34 10/11/2016 1,993.07$ 279,193.56$ 1,430.00$ 295,810.00$ 16,616.44$ For September 2016
35 11/10/2016 1,986.44$ 277,207.12$ 1,430.00$ 294,380.00$ 17,172.88$ For October 2016
36 12/13/2016 2,029.29$ 275,177.83$ 1,430.00$ 292,950.00$ 17,772.17$ For November 2016
General Fund Repayment Status ‐ Actual versus Predicted
(to repay monies advanced to the Sewer Fund)
Actual Predicted
PENTLAND TOWNSHIP - SUMMARY OF ACCOUNTS AT MONTH END MONTH END
Ending November 30, 2016 11/30/2016
GENERAL FUND Notes
First National Bank of St. Ignace - Checking 2,418.65$
First National Bank of St. Ignace - Money Market 91,982.08$
First National Bank of St. Ignace - Money Market for future purchases 15,609.21$
First National Bank of St Ignace CD - Fire Truck 2015 37,745.21$ CD# 12552. Matures 04/07/2017
First National Bank of St Ignace CD - General Fund 31,940.27$ CD# 12696 Matures 10/14/2016
SEWER FUND
mBank Checking - Operating 41,810.43$
mBank CD - Sewer Reserve 12,102.30$ CD# 24768 Matures 03/09/2020.
For future repairs.
WATER FUND
Cash in Bank 35,884.08$
Water Bond & Interest Redemption -$ required by USDA loan
Equipment Reserve 91,387.17$ required by USDA loan
Total 127,271.25$
First National bank of St. Ignace CD - Water Reserve 42,295.45$ CD# 12291 Matures 09/30/2018
TAX COLLECTION
mbank Checking 17,506.76$
mBank Checking
Last printed 1/30/2017 5:47 PM
TO:
FROM:
DATE:
RE:
EASTERN UPPER PENINSULA REGIONAL PLANNING & DEVELOPMENT COMMISSION
Local Units of Government and Trail Partners
Jeff S. Hagan, CEO
November 22, 2016
Eastern U.P. Regional Trails Consortium
After many years of partnering with local stakeholders to develop water trails, create nonmotorized transportation plans, develop land-use policy, and digitally map routes and trails the Eastern U.P. Regional Planning & Development Commission (EUPRPDC) is working to continue bringing together like-minded individuals and groups to further common goals.
Often trails do not naturally terminate or redirect with municipal boundary lines, thus, as a multi-county agency, the EUPRP&DC has taken a lead coordinating role in developing the enclosed draft Memorandum Of Understanding (MOU) and formally bringing together stakeholders with similar visions and missions to discuss issues and projects, develop policies ·and implement strategies.
Trails throughout the region, both over land and water, are poised for development and recognition. A Regional Consortium, set to meet twice a year (Feb./ March and August/ Sept.), will ensure that effective strategy can execute local goals.
The ability to achieve common and related goals can be enhanced significantly by working collaboratively to support projects that further our mission. Together we can develop and distribute outreach, interpretive, and educational materials, tools and programs that enhance, enrich or promote the Eastern U.P. Regional Trail System.
Participation in the Eastern U.P. Regional Trails Consortium in no way obliges members to any financial commitments. We only ask that your organization appoint a minimum of one representative to act as liaison to the party and attend each meeting, averaging two meetings per year. Meetings may be attended in person, or can be attended by telephone or by any telecommunication method available to the parties.
In this initial stage of coordination, we ask those interested in participating in the Eastern U.P. Regional Trails Consortium to please sign and return the representative contact information form, review the enclosed draft MOU document and provide any feedback to us on it.
At our first meeting, tentatively set for Tuesday morning, February 28, 2017 , we will approve the final draft MOU and enter the formal agreement, offer opportunity for partners to give an overview of their trails and on-going projects and discuss next steps.
We are excited to take this next step in regional trail development and hope that it will lead to many trail improvements and new developments throughout our region!
1118 E. EASTERDAY AVE. · SAULT STE. MARIE, MI 49783 • 906 · 635 ·1581 • WWW.EUP-PLANNING.ORG BUILDING BRIDGES BETWEEN COMMUNITIES AND OPPORTUNITY
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PENTLAND TOWNSHIP SUPERVISOR'S REPORT December 2016
December Board of Review: December Board of Review is held on the Tues, following the 2nd
Mon in December, which would be December 13th. That date can be changed to an alternate date during that week by resolution of the board. DBOR is Tuesday, Dec 13 at noon. I know of two adjustments to the summer taxes for PRE's on parcel number 004-003-001-2000 in name of Hilliard and 004-002-018-1900 name of Pleiman. The JBOR change for Kendra McConnell for parcel# 004-350-000-0100 also needs to be adjusted at DBOR from 66,700 to 6,000 for lot 1 in Hidden Pines Sub.
Assessor's Warrant: Gina & Jean got the warrant ready for my signature and I was out to sign the warrant for the winter tax collection on November 29, 2016.
2016 Winter Tax Bills: Ambulance Airport Senior Oper EUP ISD Alloc
.9961
.4980
.4980
.2000
Extension .4980 Child Oper .5000 Vets Oper .5000 EUP ISD Charter 1.000
Parks Oper .4980 Library Oper .4980 Sherf aper .9961 Pent Twp .9279
The lnffation Rate multiplier for 2017 is .9%. That is the amount that taxable values will go up
across the state of Ml. Last year it was .3%
Sales Studies By Equalization Department: Studies are complete by the equalization department.
Class ratio adjustment 101 Agricultural 49.97 -0-201 Commercial 49.24 -0-301 Industrial 51.03 -20,000 401 Residential 48.77 +250,000
AMAR Review: Attached is a copy of the AMAR Correction Action Plan mailed to the State Tax Commission which was due to them by November 14. They will have a follow up review with Jim Fenlon of the State Tax Commission next year.
County Commissioner's Update: Meeting minutes attached for review.
Communications: ***Mike Gillette called from the state tax commission (906) 478-1007 asking for copies of the township's AMAR maps to use as an aid in assisting other townships in his district to meet the requirement of the state. I believe the part that other townships are not providing is the append ix to go along with the maps digitally produced by Kirwin·of BSA. The assessor must go
one step further and take the land tables in use and color code an appendix to identify the land values. ***I spoke w ith Amber Payment regarding the land division she dropped off to the utility office as it did not include the fee of $50 made out to the township. She dropped the check off to the utility office and Gina put in treasurer' s file. * **Tim Miller called regarding a credit card processing proposal for the utility and tax c::ollecting he was working on with Deb before she left her position with the township. His number is 313-729-7968, he will e-mail what he sent to deb. ***Nicole Hilliard called regarding her PRE and refund for summer taxes. I gave her the information regarding DBOR. Parcel Number 004-003-001-2000 will be one of the two currently scheduled for DBOR on Dec 131
h. Once BOR has approved, it will be presented to the treasurer for refund to the entitity that paid the summer taxes, which I believe is the mortgage company. ***Marc Pickelman called (906} 322-8500 regarding parcel number 004-401-000-1800 & what he needs to do to rescind his PRE in Pentland Township. He was going to get the forms off the internet. ***Renae from Alger Title called (906} 387-2017 for information on a parcel. ***Greg e-mailed for information on the Annual Fire Survey from the State. It basically just needs the township's signature and Fed ID number filled out and returned. ***I spoke with Kendra McConnell regarding her winter tax bill for 004-350-000-0100 for lot 1 in Hidden Pines, it was a July BOR change and her winter tax bill also needs to be cor rected. It is corrected on our BSA system but got missed on Manatron's system. SEV & Tax change from 66,700 to 6,000. ***Jarrod Rominski called (567) 698-4275, (740)-525-5851 regarding 5 acres he purchased from his neighbor recently, he received the tax bill for the entire parcel. This will be split and combined with his parcel for 2017. ***I spoke with Charles Futa (906) 322-3059 regarding combining his parcels. 004-002-020-0900 & 1000.
Tahquamenon Area Recreation Authority September 2, 2016
Regular Meeting Minutes
Present: Sharon Brown, John Nutkins, Mitch Grigg, John Waltman, Kristen Christiansen Call to Order: The meeting was called to order at 12:05 p.m. by the Chairperson Nutkins. Approval of the Minutes:
Motion by Waltman to approve the July 17, 2016 regular meeting minutes and·second by Nutkins. Ayes all.
AMENDMENT TO 15/16 APPROPRIATIONS ACT - See attached
2016/2017 APPROPRIATIONS ACT - See attached
Financial Report:
Treasurer Waltman presented the financial report; Motion by Brown, second by Christiansen to approve the financial report; Ayes all. Committee Reports A. Fundraising Committee:
Raffle - discussed ticket distribution. Mitch collected some to sell. Developed plan to sell tickets with the ATV on display at homecoming game and again the following day at Fall fest.
B. TORC:
1. Grant billings - Brown working with village to submit billing for all remaining Gerou invoices through DNR and DEQ.
2. Synthetic ice purchase - payment is not to be made without checking the fit between new and old panels. Will attempt to get credit for 8 damaged panels.
3. Swing - Great Lakes Trucking has offered to move the frame for free. D. Rink Management: Discussion on leaving panels in the Barn. Old Business: New Business: Next Meeting: TBD
Adiournment: Adjourned to the call of the cha ir, as needed over the next several months.
Meeting minutes submitted for approval by Sharon L. Brown
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Regular Meeting Luce County Board of Commissioners Monday, November 21, 2016@5:15 p.m. Circuit Courtroom - County Government Building 407 W. Harrie Street Newberry, MI 49868
The meeting was called to order at 5: 15 p.m.
PRESENT: Commissioners Waltman, Jago, Schultz, Archambeau and Clark ABSENT: None GUESTS: Gary Moulton, Josh Freed, Daryl Boerigter, Nancy Morrison
John Cischke, Phyllis French, Rick Price, Jim Diem
The Pledge of Allegiance was recited at the Public Hearing held prior to this meeting.
Jago upon support of Archambeau offered the following and moved its adoption:
RESOLVED, to approve the agenda as presented.
The resolution was unanimously adopted.
Archambeau upon support of Clark offered the following and moved its adoption:
RESOLVED, to approve the minutes of the Public Hearing dated October. I 8, 2016, the Regular Meeting dated October 18, 2016 and the Special Meeting dated October 31, 2016 as corrected.
The resolution was unanimously adopted.
Jago upon support of Archambeau offered the following and moved its adoption:
RESOLVED, to accept the treasurer's report as presented.
The resolution was unanimously adopted.
Public Comment:
Josh Freed stated the following: I am not in agreement with the proposed changes in the insurance and especially the retirement for the Elected Officials.
Schultz upon support of Clark offered the following and moved its adoption:
RESOLVED, to approve the request to adopt the FY 2017 budget with the amendment to the jail budget of an increase of $30,000.00.
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service. Why would you commit to a product/service without a firm quote? The.25 cents that is being offered to the non-union employees to offset the poor insurance package why is it not $1,000.00 like what is being offered to the Elected Officials. It is less than half of the other offer. I was informed that we would have the same or reasonably close insurance coverage switching from Blue Cross/Blue Shield to Priority Health and we would have a savings of 4%. Why is that savings not acceptable? Why would we need additional savings at the employee's expense by doing away with the HRA? If all the contracts are going to be opened again after the first of the year, then why can 't this be addressed at that time? The following items should be addressed in the employee handbook. The proposal sheet here should not be viewed as policy until the handbook reflects any and all changes accurately. Until that point there will be conflicting documents. The life insurance proposal of $10,000.00 was brought up after it was stated that the unions and all other employees are currently receiving $20,000.00 of life insurance coverage. The explanations were that it came from their attorney ' s draft. This is another example of errors of numbers that are being thrown around. The same nonunion attention to detail is in the documents being presented to the other commissioners. I will advise you to be careful of any numbers that are given as fact. It has been demonstrated again and again that there are errors. I disagree with the formula of 12/31/16 for longevity. The nonunion receives it on our anniversary date of hire not year-end. What is the status of part time? That question was raised in September with no answer as of yet. Bereavement leave was reduced to 3 days "to be crafted similar to the 2009 manual" which one of the 4 proposed handbooks is that? The handbook/manual is not in a formatthat is ready to be adopted tonight. In summary the handbook needs to be corrected in the proper format before any acceptance by the employees and commissioners. I have given several examples of why there is a very low confidence factor regarding the personnel committee on completing the job accurately with any of their proposed edits. We have been operating with a balanced budget for the last several years I do not see the need for drastic lifelong financial impacting decisions. I am requesting that consideration of these points be given by all. the commissioners and a commitment to equity, accuracy and fairness to the non-union employees and all employees.
After lengthy discussion agenda items 12 and 13 regarding proposed changes to the Elected Officials and Non Union Employees wages and benefits was tabled until the December regular meeting.
Jago upon support of Schultz offered the following and moved its adoption:
RESOLVED, to approve the request to adopt the Priority Health Insurance plan for 2017 as recommended by the Insurance Committee.
Ayes: Commissioner Waltman, Jago, Schultz and Archambeau Nays: Commissioner Clark
The resolution was declared adopted.
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Archambeau upon support of Clark offered the following and moved its adoption:
RESOLVED, to approve the request for a resolution in support of the Regional Prosperity Regions 2017 grant application.
The resolution was unanimously adopted.
Jago upon support of Clark offered the following and moved its adoption:
RESOLVED, to authorize the continuance of charging all employees 20% of their health insurance premium complying with public act 152 effective January 1, 2017.
The resolution was unanimously adopted.
Schultz upon support of Archambeau offered the following and moved its adoption:
RESOLVED, to approve the request from John Cischke to purchase a new patrol vehicle and transport van.
The resolution was unanimously adopted.
County Administrator Gary Moulton presented financial reports to the board.
Old Business:
None
New Business:
None
Department Head Reports:
John Cischke stated the following: The.jail contract is at full capacity. I will be leaving in December for two weeks to attend a Sheriff training seminar. They are paying the hotel bill and three meals a day. The only cost to the county is the gas. In March Eric Gravelle will attend Under Sheriff School. The new live scan will be here and installed the first part of December.
Committee Reports:
Commissioner Jago stated the following: At the Luce County Ambulance meeting the new rig is in service. The manager is gone and should know at the next meeting what they are going to do abouJ replacing her. Not much going on at the hospital. Luce, Mackinac Community Corrections board met. We have no grant, but it looks like in
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March we will be able to submit our grant. They emphasized that this board re appoint someone to that board for next year. LMAS is moving along doing fine.
Commissioner Schultz stated the following: I attended the Judicial Council Meeting. It was business as usual. Jill Maddox retired and Jodi Tiglas replaced her.
Commissioner Archambeau stated the following: The MSU Extension held award .night ili •
on October 19 and they collected food and gloves for the LINK' s food pantry. At the EDC meeting the executive director received word from MEDC that we can purchase the Pines building under a grant program. They will have to get the County or Village to purchase on their behalf. The next step is contacting the real estate agent and contractor to do a walk through. AJ Downey volunteered to go on the walk through with the contractors. EUP Reginal Planning Commission meeting was October 26th in the Sault. Reginal Economic Development Advisory Collaborative meeting was October 14th by internet. We voted on 11 separate projects for RPI 2017.CLMA met September 28th in the Sault all is going well. The next meeting is November 30, 2016. This meeting is the annual Christmas luncheon, but I will not be able to attend because Santa comes to town that day and I head that up. DHHS had their elections and Joanne Vesotsky is president and Jean Foley is Vice President. The Luce West Mackinac Fair Board storage building is full. They .made $6,027.00 from storage alone. They hope to put in grants to build another barn to use for animals and larger trailer storage. They also worked on by laws and will adopt at their December meeting. The link will hold a mock explosion and fire and need volunteers to be victims.
Commissioner Waltman stated the following: With the passing of Charles Cleaver we are still working on the master plan for rising tide. We had an employee meeting on wages and benefits. We had an insurance meeting. Parks and Rec. is getting a new ski lift. They also have bids in for lighting so the new tube run can be used in the evenings. We received notice of change of union representation for the Courthouse union. They have requested a couple documents and they would like to structure a meeting.
Public Comment:
Phyllis French stated the following: I asked when the Commissioners got the budget so they could look at it and ask questions, Obviously it was answered tonight because some people hadn't seen it. If you had time to look at it before this meeting you could have worked those is.sues out. I also noticed there was a deficiency in the budget and I want to know where that is being covered. County Administrator Gary Moulton replied it was coming from the fund balance account. I want to talk a little bit about your insurance. Commissioner Waltman stated he didn't know what you were going to save with .the HRA third party. Why don't you bother to ask the third party they are the ones who pay the claims and your Treasurer has a list of that because somebody has to pay the third party. So that is a pretty easy number to get. Last month there was a huge discussion about what to pay the Elected Officials. There was a big discussion between paying $3,000.00 and $5,000.00 for the Treasurer and the Sheriff and no raise for the Clerk and Prosecutor. Now you come back this month and you've got enough money to give the
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Treasurer and Sheriff $6,000.00 and the Clerk and Prosecutor $1,000.00. I don' t understand where these numbers are coming from. Obviously, most of the board doesn't either. As far as Priority Health I was a victim of Consumers Mutual and I don't believe any insurance agent when they tell me its apples to apples because it's not. You need to do your homework and find out how they're paying and their reliability, nobody bothered to do it for consumers mutual. I see a general lack of communication with this board .. I see two people who are trying to run this whole show and three people getting dragged along with them. Thank God for the three who ask questions and try to debate and discuss things. I want to talk a little bit about the B-4. I was on the board when the B-4 was implemented. We too had an actuarial done and they assured us we could truly afford it. If my memory serves me correct Mr. Jago was on the opposite side and said they were not going to settle until we went to a B-4. Now he is collecting at the B-4 level so let's think about that for a moment. As far as bereavement days go it isn't 3 days per year its 3 days per incident. Maybe you should read the contract. To me, it's a moot point because it doesn't cost you anything anyway. Has anyone looked at the figures between the hard cap and the 80/20? That is something that really bears looking into because it changes. My last question is Rural Development has funded Sheriff Equipment in the past. Has anyone looked into that to see if they are willing to give us money to fund new vehicles?
John Cischke stated the following: I have looked into Rural Development and the federal government has not released any funding at this time and they don't know when they will get it. I don't want to wait till June to get a new vehicle. I can't speak for the other Elected Officials but on the health insurance that doesn't affect me, but with the B-4 plan I will not take it because my employees have taken the B-2 and in good conscience I cannot keep the B-4 when they have the B-2 plan.
Archambeau upon support of Schultz offered the following and moved its adoption:
RESOLVED, to pay claims as previously approved by the claims and audit committee as follows:
101 General Fund 37,653 .11 208 Parks & Rec. 211 Extension 1,694.88 215 FOC 236 Vet Serv Fund 309.10 249 Building Dept 256 ROD Auto Fund 745.00 261 Shot Range 265 911 295.19 266 Sheriff Millage 280 Tether Prog 938.00 292 Child Care 295 Airport 3,366.50 296 Drug Court
Grand Total $70,546.23
The resolution was unanimously adopted.
The Chair adjourned the meeting at 7:34 p.m.
Respectfully submitted,
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20,999.99 83.33
1,276.78 77.00
823.65 1,368.92
914.78