penn data 2001 - completion revised student database tables 1-7 sign off procedure preschool...
TRANSCRIPT
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Penn Data 2001 - Completion
Revised Student Database Tables 1-7 Sign Off Procedure Preschool Report – Aggregate
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Revised Student Database
Two ways to submit data Export file of Revised Student Database Excel file received from PSU
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Export file of Revised Student Database
Update static file sent December 1, 2001Update exiting Items (fields 18 & 19)Add Students that should have been included on the
December 1, 2001 file.
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Excel File Received from PSU
Update Exiting information (Items 18 & 19)
All other data cells will be locked
Add Students that should have been included on the December 1, 2001 file at the bottom of the file.
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Tables 1-7
Tables 4 and 5 have changed from last year Due Date: July 12, 2002 Naming Convention: Table*_IU**_Date.txt
* equals which table sending (1-7)** equals IU numberDate equals Month Year (example –July2002)
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Sign Off Procedure
Revised Student Database Verify 1
Age by Disability By IU and School District
Verify 2 Disability by School District
Tables 1-7 Each Table will be sent to the IU for Verification
At the request of an IU, PSU will send a verification file that includes: Student ID, Last Name, First Name, Birth Date, and Disability
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Things to Remember
Due Date: July 12, 2002 Naming Convention: Student_IU**_Date.txt
** equals IU number Date equals Month Year (example – Dec2002)
How many students are you adding? The files should be zipped into one file
Naming convention - IU**_Date.zip ** equals IU number Date equals the date the file was sent (example – July122002)
Do not update any data items except Items 18 & 19 IU is responsible for the accuracy of their data
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Preschool Report
Aggregate Count: July 1, 2001 – June 30, 2002 Due Date: July 5, 2002 Naming Convention: Preschool_IU**_Date.txt
** equals IU number Date equals Month Year (example – Dec2002)
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Penn Data 2002
Timeline Export Specifications
Student DatabaseEdit Checks
Tables 1-7 Preschool
Web Site
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Timeline
Export File of Student Database Dec 1 - January 6, 2003 Revised - July 11, 2003
Tables 1-7 July 11, 2003
Preschool (monthly reports) 5th of each month for the time period July 1, 2002 through the last day of the
previous month
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Export Specifications
General format of data files Standard ASCII comma-separated variable (csv) file 30 data fields for each record (29 commas) No blank rows Each line should be terminated by a carriage return/line
feed combination (No extra spaces) Naming Convention: Student_IU**_Date.txt
** equals IU number Date equals Month Year (example – Dec2002)
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Export Specifications
Reminders December 1 count includes those students who
have a current IEP and are receiving services as of December 1 – includes children ages 3-21
Revised December 1 countRecords of students who should have been counted on
December 1 and were missedStudents reported on December 1 and have exited
special education
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Edit Checks
No quotes No parenthesis Middle Initial is only one character (no periods) Nicknames are not allowed in first name field Format date fields as mmddyyyy - 02011990
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Edit Checks - Continued
Include leading zeroes If child is in EI then data items 27-30 must be
complete If disability is gifted then type of service must be
gifted If student is 16 or older they must have
Transition unless gifted
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Edit Checks - Continued
If the student is in grades 5, 8, or 11 they must participate in PSSA/PASA
Fields that can be blank for gifted studentsParticipation in PSSA/PASA – Item 9Services Plan – Item 16Transition – Item 17Location of Intervention – Item 20
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Tables 1-7
Table 1 2 rows of data with each row containing 1 data values
Table 2 4 rows of data with each row containing 2 data values
Table 3 19 rows of data with each row containing 2 data values
Table 4 13 rows of data with each row containing 7 data values
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Tables 1-7 - Continued
Table 5 5 rows of data with each row containing 7 data values
Table 6 8 rows of data with each row containing 108 data values
Table 7 8 rows of data with each row containing 5 data values
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Preschool
Preschool Database – Monthly Report Due the 5th of each month for the time period
July 1, 2002 through the last day of the previous month
Every record should include items 26-30 Naming Convention - Preschool_IU**.txt
** equals IU number
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File(s) Submission
Send files to: Email
[email protected] Floppy Disk
PennData Pennsylvania State Data Center Penn State Harrisburg 777 West Harrisburg Pike Middletown, PA 17057
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