_____________________________________________________________________________________ 

BOARD AGENDA PECOS BOARD OF EDUCATION

REGULAR MEETING FEBRUARY 19, 2013

PECOS SCHOOLS BOARD ROOM PECOS, NM

6:00 PM PLEDGE OF ALLEGIANCE

1. CALL TO ORDER

2. APPROVAL OF AGENDA

3. STUDENT RECOGNITION-MESA, SPELLING BEE WINNERS, WRESTLING TEAM

4. PUBLIC COMMENTS

5. FIRE STATION INFORMATION PRESENTATION-By Eric Roybal

6. GEAR UP PRESENTATION

7. CERTIFICATES OF ELECTION

8. DIRECTOR/BUILDING REPORTS

9. BUSINESS REPORT

A. Financial Status 10. CONSENT AGENDA

B. Check Register for Month of January 2013 C. Cash Transfer(s) and BARS (if any) D. Minutes of Regular Board Meeting-January 22, 2013

11. SUPERINTENDENT’S REPORT

12. POLICY

13. ACTION ITEM(S)

E. Acceptance of Donation-Exercise Equipment F. Approval of a resolution authorizing submission of an application for financial assistance and

project approval to the New Mexico Finance Authority

  

School Board  

Victor Ortiz, President Eileen Griego‐Vigil, Vice‐President Michael Flores Sr., Secretary Eddie Roy Duran, Member 

Lawrence Vigil, Member 

Pecos Independent School District North Hwy 63, P.O. Box 368 Pecos, NM 87552   Phone: 505‐757‐4700 Fax: 505‐757‐8721 

Administration

Fred Trujillo, Superintendent 

 Brenda Gallegos, Director of Finance 

14. ADVANCE PLANNING

G. NMSBA Board Institute-February 22-23, 2013, Santa Fe, NM H. Work Session-March 5, 2013 (possible change for Board reorganization) I. Regular Board Meeting-March 19, 2013 J. NSBA 73rd Annual Conference-April 13-15, 2013, San Diego Convention Center, San Diego,

CA K. NMSBA School Law Conference-May 31-June 1, 2013, Albuquerque, NM L. NMSBA Leader’s Retreat-July 12-13, 2013, The Lodge, Cloudcroft, NM M. NMSBA Annual Convention-December 6-7, 2013, Albuquerque, NM

15. EXECUTIVE SESSION-to discuss limited personnel matters and/or pending litigation as per NM Statutes Article 15 Open Meetings 10-15-1 Subparagraph H (2 & 8). Action item as a result of executive session if necessary.

ADJOURNMENT

 

INDEX

MINUTES REGULAR MEETING

PECOS BOARD OF EDUCATION PECOS INDEPENDENT SCHOOL DISTRICT

PECOS SCHOOLS BOARD ROOM

PECOS, NEW MEXICO FEBRUARY 19, 2013

6:00 P.M. CALL TO ORDER ---------------------------------------------------------------------------- 1 ROLL CALL ------------------------------------------------------------------------------------ 1 APPROVAL OF AGENDA ------------------------------------------------------------------ 2 STUDENT RECOGNITION-MESA, SPELLING BEE WINNERS, WRESTLING TEAM ------------------------------------------------------------------------------------------- 3 PUBLIC COMMENTS ----------------------------------------------------------------------- 3 FIRE STATION INFORMATION PRESENTATION-By Eric Roybal ------------- 3-5 GEAR UP PRESENTATION--------------------------------------------------------------- 5-6 CERTIFICATES OF ELECTION/RECOGNITION OF OUTGOING BOARD MEMBER --------------------------------------------------------------------------------------- 7-8 DIRECTOR/BUILDING REPORTS ------------------------------------------------------ 8-12 BUSINESS REPORT ------------------------------------------------------------------------ 12-13 CONSENT AGENDA ------------------------------------------------------------------------ 13

Check Register for the Month of January 2013 Cash Transfer(s) and BARS (if any) Minutes of the Regular Board Meeting-January 22, 2013

SUPERINTENDENT’S REPORT --------------------------------------------------------- 13-14 POLICY ----------------------------------------------------------------------------------------- 14

ACTION ITEMS ------------------------------------------------------------------------------- 15

Acceptance of Donation-Exercise Equipment Approval of a resolution authorizing submission of an application for financial

assistance and project approval to the New Mexico Finance Authority ADVANCE PLANNING --------------------------------------------------------------------- 15 EXECUTIVE SESSION --------------------------------------------------------------------- 15-16 ADJOURNMENT ----------------------------------------------------------------------------- 16

MINUTES

Regular Meeting Pecos Board of Education

Pecos Independent School District Pecos, New Mexico

Pecos Schools Board Room

Pecos, NM February 19, 2013

6:00 P.M. PLEDGE OF ALLEGIANCE CALL TO ORDER The President, Mr. Victor Ortiz called the meeting to order @ 6:00 p.m.

MEMBERS PRESENT Mr. Victor Ortiz, Board President Ms. Eileen Griego-Vigil, Board Vice-President Mr. Michael Flores, Board Secretary Mr. Eddie Roy Duran, Board Member Mr. Lawrence Vigil, Board Member Mr. Fred Trujillo, Superintendent MEMBERS ABSENT None OTHERS PRESENT Mary Medina George Montano Grady Barrens June E. Boles

Regular Board Meeting February 19, 2013 Page 2 Emily Ortiz Brenda Gallegos Jamie Arthur Jesus Reveles Michael Quintana Arturo Archuleta Marcus Varela Nathaniel Ortiz Corrine Varela Dominique Varela Toby Varela James Tanuz Graciella Valencia Melissa Sandoval-Valencia Martha Flores Nicole Lujan Karen Ismari Matthew Torrez Corbin Boucher Michael Chavez Patrick Sandoval Elvira Valencia Michael Flores Jr. Sandra Ortiz-Valencia Deanne Martinez Hugh H. Ley Randy Varela Joanne Rivera Douglas Gonzales Christella Roybal Melissa T. Valencia-Flores Lynette Gonzales Andrea Gonzales Debra Sena-Holton APPROVAL OF AGENDA Based on Superintendent Trujillo’s recommendation, Member Vigil moved to approve the amended agenda; modification of item #5-presentaiton by Hugh Ley and addition to item # 7- Recognition of Outgoing Board Member. Motion carried unanimously. STUDENT RECOGNITION-MESA, SPELLING BEE WINNERS, WRESTLING TEAM MESA: Superintendent Trujillo announced PHS MESA Teacher Sponsor, Ms. Karen Ismari. He noted students have attended competitions and workshops. He recognized Ms. Ismari and student participants who were present. Ms. Ismari highlighted on MESA Day; competitive events based on engineering skills utilized for building. She noted the construction of a competitive, load bearing car was the latest project and announced a prosthetic arm will be the focus of the upcoming project. She introduced 2 student participants who were present. Ms. Ismari mentioned MESA Students who attended New Mexico Highlands University College Night were commended on their attire. Superintendent Trujillo spoke on the rise of the program. He recognized and congratulated Ms. Ismari and Students on their classroom and competition accomplishments.

Regular Board Meeting February 19, 2013 Page 3 Spelling Bee Winners: Ms. Debra Sena-Holton, Elementary Principal conveyed Ms. Joanne Rivera, Elementary Special Education Teacher sponsored the Spelling Bee. She pointed out Ms. Rivera organized students and practiced with them during recess. She announced elementary winner, Alexandra Velasquez, 2nd Place Winner-Dominique Varela, 4th Grade Student and 3rd Place Winner-Desiree Sena, 5th Grade Student. Ms. Sena-Holton acknowledged the 3 participants competed at the District Spelling Bee. Ms. June Boles, Secondary Principal announced Carlos Rivera, 7th Grade Student as the district winner and 3rd Place County Winner. She reported there were 48 Middle School Participants. Superintendent Trujillo congratulated all who were involved.

Wrestling Team: Superintendent Trujillo reported 8 boys competed in the district championship, 7 advanced to the State Competition. Coach Chavez noted throughout the year the team placed consistently. He highlighted on the wrestlers hard work, winning of numerous matches and placement during meets. He pointed out victories over 3AAA, 4AAAA & 5AAAAA Schools. Coach Chavez introduced District Champion Nathaniel Ortiz, 3rd Place Marcus Varela, 3rd Place Arturo Archuleta, 4th Place Michael Quintana, 3rd Place Matthew Torrez and 4th Place Corbin Boucher; 5 Under Classmen & 2 Seniors. Superintendent Trujillo pointed out their accomplishments are very notable and expressed how proud he is of what they’ve accomplished. PUBLIC COMMENTS None FIRE STATION IFNORMATION PRESENTATION Former Commissioner Hugh Ley, Pecos Canyon Fire Station Representative presented the idea of entering into an agreement regarding the East Pecos Property for the construction of a Fire Station.

Regular Board Meeting February 19, 2013 Page 4 He highlighted on the East Pecos area of coverage; Colonias, Cow Creek and surrounding areas. He noted the initiative would take time if the idea was supported. Mr. Ley reported the location of area Fire Stations;

Pecos Canyon Fire Department, San Miguel County Pecos Village Fire Department, Municipal Rowe Fire Department, San Miguel County Ilfeld Fire Department, San Miguel County Glorieta Fire Department, Santa Fe County

He commended Village of Pecos Volunteers for assisting neighboring departments. Mr. Ley noted the ambulance is a different entity, noting the Fire Department responds for the ambulance but has no association with on first responding. He discussed what a Fire Department does; the health, safety and welfare of the community. He acknowledged the primary focus is structural fire fighting. Mr. Ley highlighted on funding sources; San Miguel County, Gross Receipts, State Fire Marshalls Office, which is tied to Insurance Services Office (ISO) Rating. He touched base on various ISO Rating factors; dispatch, the type of apparatus, equipment on the apparatus, training, the amount of volunteers responding and other components. He highlighted on fire insurance premium gains; time and proximity to the department, within a 5 mile radius of any station, response time gains etc., are components that get figured in. The following board members commented/inquired on/addressed the listed concern(s), relevant to the topic/presentation/discussion: President Ortiz:

questioned if the proposed site would be a substation of the Pecos Canyon Fire Station. Response: it’s open for discussion, based on the district’s decision on the property use and a discussion between the Fire Chief, the State Fire Marshalls Office and San Miguel County.

inquired on the need of a timeline to receive feedback from the district. Response: as soon as possible, noting from the time the project is developed to ground breaking is 2 or 3 years

commented on giving the Board an opportunity to discuss further, prior to responding Member Duran:

Remarked on the use intent being a good thing, noting further discussion would be on what the Board would like to do with the facility

Commented on the possible substation location affecting insurance premium costs, suggested researching the information further and presenting at a later time

Member Duran made a motion to support the plan, leaving it open for further discussion among the Board, for further decisions. Motion carried unanimously.

Regular Board Meeting February 19, 2013 Page 5 Mr. Ley expressed appreciation for the Boards time, consideration and looked forward to a working relationship with hopes of developing something beneficial to the community. GEAR UP PRESENTATION Superintendent Trujillo provided program information in reference to an Annual Report submitted February 15, 2013. He indicated GEAR UP Team Members were present and invited questions by the Board. He noted the GEAR UP Program Coordinator could not be in attendance and stated the presentation will take place at a future meeting. Member Duran stated, “First of all, for the record, ahh, there was, there was some information that I requested, in writing pertaining to GEAR UP. Ahh, the reason for that is because I have a concern on how we’re, how we’re spending the monies in the GEAR UP Program. So I wanted to ask questions about that. I wanted to have information, ahh, vouchers, expenditures, ahh, checks, to match the expenditures. I want to know how much money of the GEAR UP Budget and the GEAR UP Fund are we spending on the students, the students themselves. How much we’re spending for training and I know we have a budget. But I, ahh those are concerns that I have and I’ve asked, I requested that Mr. Trujillo, that information, it’s been like 10 days and I still have not gotten that information. Normally I would request that information verbally. Ahh, you mentioned that you wanted it in writing so I, I, I requested it in writing. Ahh, I still have not received it”. Superintendent Trujillo stated, “It was in the packet right in front of you which was completed today”. Member Duran continued, “Well, I was hoping I received it this way I could review it prior to the meeting. Because I know Ms. Gallegos indicated to me that it was, well anyhow, ahh just for the record I want everyone in the GEAR UP, ahh group, which there is a total of 7, if I’m correct, I did not request, um to have a presentation from GEAR UP. I was more concerned about information that I wanted to be, information that would be provided to me and, and researched. Ahh, I also requested that all the individuals that are in the GEAR UP Program attend the meeting and I see that there’s about 3 or, 3 or 4 missing, they’re not here. Superintendent Trujillo stated, “That’s correct”. Member Duran, “I would like to know why they’re not here”. Superintendent replied, “Ahh, the short notice and they had other appointments this evening. There’s actually some written statements in front of you that I provided to you, ahh, that states, ahh, 2 of them, why they were not here this evening. And, um, but with the short notice that you requested this morning, um there is no way that they could, they could change their plans”. Member Duran commented on having all program personnel in attendance during a presentation meeting, giving Board Members an opportunity to ask questions pertaining to the approximate 1.4 million dollar program.

Regular Board Meeting February 19, 2013 Page 6 Superintendent Trujillo explained the decision to list the presentation as an agenda item was based on yearly reports recently submitted, though the program coordinator was unable to attend the presentation remained on the agenda. The following board members commented/inquired on/addressed the listed concern(s), relevant to the topic/presentation/discussion: Member Duran:

what GEAR UP Money has been spent on students and the direction the district has taken in preparing them for college. Response: Ms. Gallegos, Finance Director noted specifics listed during budget preparation were approved by GEAR UP New Mexico; therefore the district is bound to the details listed. She pointed out any expenditures made have to be in line with the approved GEAR UP Budget otherwise a Budget Adjustment Request must be done.

how many times the district has purchased items for students and what were the items. Response: Ms. Gallegos reported hoodies, in recognition for Honor & Merit Roll in the amount of $2,850.00; student incentives which is part of the grant.

if hoodies were only given to those successful or to all students. Response: Ms. Gallegos announced to the ones that meet Honor & Merit Roll Criteria.

how many students received a hoodie. Response: Mr. Gerard Flores, Secondary School Assistant Principal announced approximately 60 students. He acknowledged polo shirts were also purchased and distributed to 7th-12th grade students for academic success.

how much program money was used on the conference held at Buffalo Thunder Resort and Casino? Response: Ms. Gallegos reported $1,260.00 was paid for Harry Wong Training, the exact amount budgeted. She noted the School Improvement Grant (SIG) paid for the registration of Middle School Teachers. She pointed out the check listed in the information packet is greater than the $1,260.00 since the check is for all attendees; acknowledging $1,260.00 is the GEAR UP portion, School Improvement Grant (SIG) and Title I were different amounts.

The total amount of the entire conference. Response: Ms. Gallegos announced approximately $4,000.00.

was there a gambling voucher given to everyone that attended the conference for $25.00. Response: Superintendent Trujillo acknowledged not from the school that would not be allowable. Mr. Flores stated vouchers were given at the Kagan Workshop for the purchase of classroom instruction supplies. Ms. Sena-Holton indicated some of the vouchers given were for individuals who chose to stay at the hotel the night before, at no cost to the district.

Member Vigil:

commented on tabling the presentation for the upcoming Work Session mentioned he had questions for the Coordinator.

Regular Board Meeting February 19, 2013 Page 7 CERTIFICATES OF ELECTION/RECOGNITION OF OUTGOING BOARD MEMEBER Superintendent Trujillo presented Mr. Patrick Sandoval and Mr. Michael Flores Sr., with Certificates of Election for duly and lawfully being elected or retained to the Office of Pecos Independent School Board during the February 5, 2013 School Board Election. Board Members congratulated the individuals. Superintendent Trujillo recognized Mr. Victor Ortiz for his years of service to the school district and presented him with a plaque. President Ortiz delivered the following speech, “Good evening everyone. I’d like to take this opportunity to thank the voters for allowing me to serve on the Pecos Board of Education for 17 years. During my tenure, I have worked with seven superintendents, all of whom were older than me except for Mr. Trujillo. I’ve appreciated the input of staff, students and administration so that we could implement changes as needed. In the last 17 years, we’ve accomplished many tasks that provided for a better school district. There have been times when we were challenged but the focus on students and what’s best for the district was always first and foremost. I was able to see first-hand how House Bill 212 changed the powers of the Board and identified the description of what a Board of Education is responsible for. I’m proud of my successor Mr. Patrick Sandoval and I have faith that he will represent his community in a positive manner. He’s a bright and educated family man with children who attend our school district. I believe that I’ve represented my constituency well, and I remain committed to helping the schools in other capacities where my services may be needed. We have a great school district in Pecos where many of our students have accomplished their personal and academic goals. It is imperative that we continue the focus to make academics our number one priority and continue to make progress towards school grades that are indicative of the intelligence and dedication of our teachers, students, and staff”.

Regular Board Meeting February 19, 2013 Page 8 Member Vigil congratulated Mr. Sandoval and Mr. Flores. He thanked Mr. Ortiz for his hard work and dedication as a Board Member, Coach and Volunteer. He acknowledged there were times they didn’t agree stating its ok to agree to disagree. He once again thanked Mr. Ortiz for his time and dedication to the students of the community. Secretary Flores also thanked Mr. Ortiz for his years of service to the schools and students. He wished him the best of luck on his future endeavors. President Ortiz thanked his wife and children for allowing him to be away from the family as needed. Vice President Griego-Vigil congratulated Mr. Sandoval on his accomplishment and stated she looked forward to the working relationship. She thanked Mr. Ortiz for his leadership. She also recognized there were times the Board wasn’t in agreement, noting in the end its all for the school district and students. Member Duran again congratulated Mr. Sandoval and Mr. Flores. He spoke on he and Mr. Ortiz not agreeing on many issues and pointed out what they’ve accomplished in working together; took the district to a different level & direction, students no longer in the 35 Worst School List, curriculum is doing great. He remarked on hard work that lies ahead. Member Duran acknowledged and thanked Mr. Ortiz for what he’s done for the community, especially the little kids and for his efforts in passing the bond election. He wished him the best of luck in his next chapter in life. President Ortiz thanked everyone, wished luck to the Board and new incoming Member and stated they have their work cut out for the next few years. DIRECTOR/BUILDING REPORTS Elementary School Ms. Sena-Holton, Elementary Principal highlighted on

Staff Book Study-completion of Flip Side Book Focus Area-Common Core Language Arts training 4th Graders participating in the National Assessment of Education Progress (NAEP) 2nd Nine Weeks Award Presentation New Mexico Public Education Department Visit to Pre-K Program Battle of the Operas, focusing on Dr. Seuss

Regular Board Meeting February 19, 2013 Page 9

The following board members commented/inquired on/addressed the listed concern(s), relevant to the topic/presentation/discussion: Member Duran:

highlighted on his personal opinion regarding unfairness in the district; hurts moral, factual occurrence, if not addressed continues to take place. Referenced a past discussion regarding the issue of raising money; big factor at the elementary level, students eating food items that interfere with their teachings in the classroom. Discussed a past concern regarding the cost of items; suggested taking caution during fundraising initiatives, in avoidance of kids getting hurt. Commented on sugar items sold during recent PTA Bake Sale; acknowledged Ms. Sena-Holton took full responsibility for the incident, stated adults must be conscious of following rules. Recognized teachers concerns relating to the matter. Pointed out an employee worked the stand during regular working hours.

Mentioned the PTA does a lot of good things for the district. Remarked on the impact PTA had with playground project, to include financial support from Legislators, the school district and community. Noted there are many other good things that have happened in the PTA. Response: Ms. Sena-Holton reported a Leave Form was submitted by the employee. She referenced a fund raising form used, recognized she did not follow through and collect the proper documentation from the PTA and took full responsibility for the incident.

Mr. Grady Barrens, PTA Member commented on the community and Boards failure to differentiate who is accountable to whom. He pointed out Board Members are elected officials therefore work and are accountable to the community, not the other way around. He questioned, as a group how Board Members are obtaining personal/private information about individuals, how they’re creating an environment of intimidation and fear of retaliation at the school. Mr. Barrens noted the manner is not conducive to education. He pointed out if teachers and staff are scared to say or do anything, out of fear of Board Members attack is detrimental to the educational system. He quoted the following Pecos School Board Policy’s:

B-3100 © BHD BOARD COMMUNICATIONS WITH THE PUBLIC B-0250 © BBAA BOARD MEMBER AUTHORITY AND

RESPONSIBILITIES He acknowledged all, at the elementary benefit from the PTA’s fund raising initiatives and where the money is spent. He stated as a group, they will not be intimidated or bullied into doing or changing things they do. Mr. Barrens recognized the groups good standings with the Elementary Principal and Superintendent and acknowledged if either of the two have a concern it will be immediately addressed and will respond instantly. He commented on the recent incident; acknowledged the group was in immediate contact with Elementary Principal, communicated with her in writing the following day. He stated as far as the Elementary Principal, Superintendent and he is concerned the matter has been addressed and handled.

Regular Board Meeting February 19, 2013 Page 10 Ms. Sena-Holton explained the situation; Friday, February 8 a Bake Sale was held, requested by PTA, cokes and candy were sold, the sale of cokes is not allowed, limited candy is, an excess of candy was sold, made aware that afternoon, on Monday contacted individuals, spoke to Mr. Duran that same day and also received an e-mail from the PTA apologizing for their mistake, followed through with needed documentation with individual to take leave. Member Vigil:

questioned if suggested items groups are permitted to sell is in writing. Response: Ms. Sena-Holton described the form used for dis/approval; slip of paper that requires group to list items and pricing of goods. She indicated it’s difficult to solely sell healthy items and stated she offers suggestions.

stated Ms. Sena-Holton should not take full responsibility, due to circumstances beyond her control. Noted it was a lesson learned for all. Acknowledged the PTA does a lot of good things for the school.

Member Duran stated the incident happened, noting it had nothing to do with a Board Member. He expressed appreciation that a PTA Representative was present to apologize. He spoke on his reason for addressing the concern: the unfairness to teachers and other elementary based programs. Member Duran recognized unfairness and breaking of rules causes division and has no association with politics or Board Members. He stated the best place to take care of business is in a Board Meeting, acknowledging he is not attacking anybody. He pointed out the discussion is based on facts that occurred and expressed appreciation for the PTA apologizing for making a mistake. Secondary Schools Ms. June Boles, Secondary Principal highlighted on:

PLC Meeting focus is Language Arts Common Core Training Review of Student Data Assessment during PLC Time-Last Wednesday of Month Instructional Program with implementation of 8th Hour Announced upcoming SIG Representative Meeting Discipline Report-Lunch Detention Repair of external door Forthcoming Lock Down Drill

Vice President Griego-Vigil suggested parent notification take place the night before, making working parents/guardians aware of the drill. Member Vigil questioned who attended the GEAR UP Workshop mentioned in the report. Response: Mr. Trujillo stated Mr. Gilmore attended the Winter Mandatory Meeting, as the Coordinator.

Regular Board Meeting February 19, 2013 Page 11 Superintendent Trujillo reported Ms. Kalah Arellanes received a UNM Presidential Scholarship in excess of $34,000.00, was named the GEAR UP Student of the Month and was recognized earlier this year for making the Luna Community College National Honor Society. He recognized academics is his number one force as Superintendent. Member Duran questioned the position of students, regarding test scores on a scale from 1-10. Response: Superintendent Trujillo highlighted on administered formative assessment, which goes throughout the school year; to gauge students, provide benchmark data as to where students are.

Ms. Sena-Holton touched base on implementations; used previous years Standard Based Assessment (SBA) Scores to identify students nearing proficiency, 4th & 5th Grade departmentalized and are switching classes, combined 5th Grade Students who were scoring proficient in Math & Reading-students who were points from proficiency were placed in a group, same method used for 4th Grade, creation of a 4th/5th Grade Combo Group-provide extra support with a focus in Reading & Math Instruction. She explained the rotation cycle for the targeting group; Math Intervention in the afternoon, Reading Group is broken up into 3 units, group has increased approximately 40% in proficiency rates. She reported the mid-year proficiency rates with the utilization of the new Intervention Reading Program: Kindergarten around 68% that can read/are able to read,, 1st Grade 76 %-about 5 kids are not reading 23 words or more, 2nd Grade 72%, 3rd Grade 68%, 4th & 5th Grade Combo showed tremendous increase and 5th grade about 80% proficient, making a difference in Mathematics. She stated she did not want to make a huge prediction but felt students would do well. Ms. Sena-Holton spoke on making certain students attend school during testing, highlighting on incentives to get them to school. Mr. Tanuz, Elementary Special Education Teacher pointed out the assessment is a snapshot of how the student functions that particular day, not realizing what may have transpired prior to testing. He commented on making the test environment more conducive for students; acknowledging he has made modifications to his classroom to meet the needs of Special Education Students. He noted Special Education Students have shown improvement in testing.

Ms. Boles stated Counselors are working on the testing schedule, a 3 week window beginning March 18. She spoke on making certain everything is in place and getting students excited about testing; ordering of incentives and snacks, striving for a really good environment. She reported on Discovery Testing; in the process of completing 2nd cycle, will be interesting to see how students have advanced. Ms. Boles revealed she felt students are making great gains. She mentioned Reading Intervention Programs; Read 180-placement based on previous SBA Scores, Lindamood Bell-improve skills. Ms. Boles stated she predicts students are going to do better this year in comparison to the last year.

Regular Board Meeting February 19, 2013 Page 12 Member Duran expressed interest in receiving Discovery Testing Data Information. He gave his point of view regarding prediction information presented; haven’t inquired much on curriculum, a verbal report gives a better understanding of the current standings and what Administrators feel will be accomplished. He noted receiving the information makes him feel good as a Board Member. Mr. Gerard Flores, Secondary Assistant Principal revealed generated reports indicate there is growth. Vice President Griego-Vigil inquired on this being the first year Sophomores will be SBA tested and questioned the grades that will assessed, based on the information listed in Board Packet Reports. Response: Mr. Trujillo explained Sophomores do take the SBA and scores are used with the grading system as a growth model. He reported on how the assessment matters; the district is assessed on the 3 year growth based on how many proficient students within the district. He noted if Sophomores are proficient they can use the grade towards graduation requirements; all students must meet a certain number between the Reading and Mathematics Scores in order to graduate, per state statute. Superintendent Trujillo noted Sophomore Year is very important, recognized some Sophomores last year met graduation requirements according to SBA. He stated they will take the Assessment their Junior Year even though they passed their Sophomore Year; to measure the growth over a 3 year period of time. Music Department: Member Duran mentioned he’s heard good things about the Band Program. He pointed out one negative comment; their nonparticipation/performance in the Homecoming Parade. He remarked on the outstanding job the Flores’s have done with students. Member Duran recommended showing off the talent of students. He presented his opinion as a Board Member, would like to see their participation in future Homecoming Parades. He commented on the player’s willingness to perform given the opportunity. Response: Mr. Flores highlighted on decision making factors; Pep Band performances the night before and day of game, a student dance, cold weather, players took part in other floats. Member Duran remarked on the scheduling of Athletic Events; games held on school nights/during the week, recognized there’s a lot involved in making schedule, students are not effective in the classroom the following day. He recommended looking at the scheduling, how it has affected our school district and make necessary changes for the upcoming school year.

FINANCIAL STATUS Ms. Brenda Gallegos, Finance Director announced the January Cash Reconciliation is in Board Packets, each fund has been reconciled and Requests for Reimbursement have been submitted.

Regular Board Meeting February 19, 2013 Page 13 She noted she submitted two reimbursements for GEAR UP. She explained the GEAR UP Request for Reimbursement (RFR) Process; all supporting documentation must be submitted with request, New Mexico GEAR UP verifies expenditures are specific to what is outlined in the Grant Application. Ms. Gallegos reported both requests have been approved. She pointed out two signatures are listed on the RFR’s; hers as having prepared the report and the Program Coordinator, certifying each expenditure is valid and in line with the grant. She stated the 3rd submission will take place at the end of the month. Ms. Gallegos reported all other RFR’s have gone through and everything is flowing as it should. She summarized the Payroll and Accounts Payable Report, Investment Report, Check Register for the Month of January 2013 and Cash Transfers/BAR’s. CONSENT AGENDA Check Register for the Month of January 2013 Based on the Superintendent’s recommendation, Vice President Griego-Vigil moved to approve the Check Register for the Month of January 2013. Motion carried unanimously. Cash Transfer(s) & BAR’S Based on the Superintendent’s recommendation, Secretary Flores moved to approve the Cash Transfer(s) & BAR’s as presented. Motion carried unanimously. Minutes of the Regular Board Meeting-January 22, 2013 Based on the Superintendent’s recommendation, Member Vigil moved to approve the Minutes of the Regular Board Meeting-January 22, 2013. Motion carried unanimously. SUPERINTENDENT’S REPORT Mr. Trujillo reported/gave an update on the following:

Great deal of updating has been presented through Director Reports SIG Representative will be on site the week of February 25th; to give an indication as to

whether or not the grant will be funded for a third year, if funds are available the district will reapply for those funds

3rd Quarterly Report due in March; upload to Web Educational Plan for Student Success (EPSS); in complete compliance

Regular Board Meeting February 19, 2013 Page 14

GEAR UP-Leadership Project to begin February 20th; Middle & High School Students will provide mentoring and tutoring services at the elementary on Wednesdays and Fridays

Common Core Partnerships; training provided by Mc2 with Mathematics and New Mexico Leadership Institute, a teach the teacher of method to respective units

Pre K & Read to Lead Funding; Legislative Session Proposal to keep funding in the districts for Reading Interventionists at a minimum of $50,000.00, to be given to school districts statewide to keep or introduce Reading Interventionists to the K-2 Programs

New Mexico Standard Based Assessment-15 instructional days towards test, countdown displayed at each school entrance to keep students focused, Freshmen completed Explorer Test-an ACT Score Career Bench Ready-indicates how many students are College & Career Ready at that stage, 8th Graders took National Assessment of Education Progress (NAEP) Test February 13th, 4th Graders to be tested on February 20th-National indication in comparison to other nations

February GEAR UP Student of the Month, Ms. Kalah Arellanes, received a UNM Presidential Scholarship; anticipates the district receiving a lot more Scholarship Money based on application/reference letter submissions

Maintenance Department-address work orders via School Dude Work Order System, submitted a Capital Outlay Request $100,000.00 + for a new Camera System, possible money allotment through Senator Phil Griego for Band & Athletic Programs

The following board members commented/inquired on/addressed the listed concern(s), relevant to the topic/presentation/discussion: Secretary Flores:

inquired on New Mexico Department of Public Safety (NMDPS)/Home Land Security Project. Response: Mr. Trujillo stated the Schematics for the district was submitted to New Mexico State Police for review. He pointed out the next course of action is a campus walk through with NMDPS Taskforce & PISD Personnel to address a new safety plan the district had to create.

POLICY None

Regular Board Meeting February 19, 2013 Page 15 ACTION ITEMS ACCEPTANCE OF DONATION-EXERCISE EQUIPMENT Based on Superintendent Trujillo’s recommendation, Secretary Flores moved to accept the donation of Exercise Equipment as presented. Motion carried unanimously. APPROVAL OF A RESOULTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR FINANCIAL ASSISTANCE AND PROJECT APPROVAL TO THE NEW MEXICO FINANCE AUTHORITY Based on Superintendent Trujillo’s recommendation, Member Duran moved to approve the resolution authorizing submission of an application for financial assistance and project approval to the New Mexico Finance Authority as presented. Motion carried unanimously. ADVANCE PLANNING

NMSBA Board Institute-February 22-23, 2013, Santa Fe, NM Work Session-March 5, 2013 (possible change for Board reorganization) Regular Board Meeting-March 19, 2013 NSBA 73rd Annual Conference-April 13-15, 2013, San Diego Convention Center, San

Diego, CA NMSBA School Law Conference-May 31-June 1, 2013, Albuquerque, NM NMSBA Leader’s Retreat-July 12-13, 2013, The Lodge, Cloudcroft, NM NMSBA Annual Convention-December 6-7, 2013, Albuquerque, NM

Note: There may be a quorum at meetings; open meeting act requirements will be followed. EXECUTIVE SESSION At, 7:40 p.m., Member Vigil made a motion to enter into executive session to discuss limited personnel matters and/or pending litigation as per NM Statutes Article 15 Open Meetings 10-15-1 Subparagraph H (2 & 8). Action item as a result of executive session, if necessary. Motion carried unanimously.

Regular Board Meeting February 19,2013 Page 16

At, 9:07 p.m., Vice President Griego-Vigil made a motion to reconvene from executive session. Motion carried unanimously.

ADJOURNMENT

At 9:08 p.m., Secretary Flores moved to adjourn the meeting. Motion carried unanimously.

Minutes approved and signed on this 19" day ofMarCh~ U~

LAWRENCE VIGI ,PRESIDENT ATTEST:

~uLR~,~ MICHAEL FLORES SR., SECRETARY

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