walchand college of engineering system rules and regulations walchand college of engineering, sangli...

Walchand College of Engineering, Sangli

(An Autonomous Institute)

Rules and Regulations

for

Examinations and Evaluation System of

U.G. and P.G. Programs

(w.e.f. Academic Year 2012-13)

(V 1.98)

Evaluation System Rules and Regulations

Walchand College of Engineering, Sangli (An Autonomous Institute)

w.e.f from July 2012 V1.98

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Glossary:

BoE: Board of Examination

COE: Controller of Examination

DEC: Departmental Examination Coordinator

DPC: Departmental Programme Committee

HOD: Head of the Department

FYC: First Year Coordinator

CRC: Complaint Redressal Committee

GMC: Grade Moderation Committee

ESE: End Semester Examination

ISE: In Semester Examination

SE-I: Semester Examination – I

SE-II: Semester Examination - II

GPC: General Program Committee

SU: Shivaji University




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Contents

1 Preamble: ..................................................................................................................... 4

2 Appointment of Paper Setters and Examiners: ............................................................ 6

3 Question Paper Setting: ............................................................................................... 6

4 Conduct of Examination .............................................................................................. 7

5 Central Assessment .................................................................................................... 18

6 Tabulation and Declaration of Results....................................................................... 20

7 Unfair Means/Malpractice at Examination ................................................................ 24

8 Makeup-Examination................................................................................................. 29

9 Grade Improvement: .................................................................................................. 30

10 CPI Improvement Policy: .......................................................................................... 30

11 Online Examinations: ................................................................................................ 30

12 Appendix-A: List of the Formats Used In Examination Cell .................................... 31

13 Appendix-B: Guidelines/Instructions for Appointment of External Paper Setters ... 33

14 Appendix-C: Guidelines/Instructions to the Question Paper Setter .......................... 34

15 Appendix-D: Guidelines/Instructions to the Invigilators........................................... 36

16 Appendix-E: Guidelines/Instructions for Examiners ................................................. 37

17 Appendix-F: A Copy of Maharashtra Act No. XXXI of 1982 .................................. 39

18 Appendix-G: Guidelines for imposing punishment for copy cases/misconduct ....... 43

19 Appendix-H: Guidelines for imposing punishment for malpractices/lapses ............. 46

20 Appendix-I: Office Staff at Central Assessment Cell ................................................ 48




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1 Preamble:

Walchand College of Engineering, Sangli is one of the oldest private engineering

colleges in the state of Maharashtra which receives grant in aid from Government of

Maharashtra. Established in 1947, with Civil Engineering, presently runs six UG and

10 PG programs leading to B. Tech. and M. Tech. degrees. The Academic Council for

this institute has been constituted (institute notification WCE/

Academic_Council/3134, dated 1st Oct 2012) as per the UGC guidelines and as per

Shivaji University letter ref SU/Affi/T-2/Autonomy/2354 dated 18th

June 2012, by a

resolution passed in the 198th

meeting of Administrative Council of Walchand

College of Engineering, Sangli held on 4th

September 2012, in place of the Senate

functioning since 2007, to decide upon academic policies and academic activities

from time to time. The Academic Council has been conferred with certain powers

and duties to decide the methodology for examination and evaluation of the

programmes run by this institute. The various committees which Senate had

constituted in accordance with GR WBP-2004/ (558/04)/TE-6 dated 21st March

2005, shall continue to function and shall be governed by the Academic Council.

Board of Examination (BOE) is one of such committees instituted on similar lines

as those of Maharashtra University Act 1994. The constitution of BOE is as

follows:

a) Director (Chairman)

b) Dean Academics

c) Controller of Examination (COE): Member Secretary

d) University Nominee (COE of Shivaji University (SU) or his nominee not

below the rank of Deputy Registrar)

e) One expert possessing ten years of industrial/field experience nominated

by the Chairman.

f) DPC Chairpersons (Representing DPC)

g) Coordinators (Examination, Assessment, Results and Tabulation)

The organization chart of Board of Examinations shall be as under.

Chairman BOE

Dean COE SU Expert from DPC Coordinators

Academics Nominee Industry Chairpersons




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1.1 The Powers and Duties of BOE:

1.1.1 The BOE shall ensure proper performance of the various duties in

conducting examinations viz. paper setting, time table preparation,

assessment and declaration of results.

1.1.2 The BOE shall recommend examination reforms and shall implement

them after approval of academic council.

1.1.3 The BOE shall prepare the detailed time table of examinations as per

the schedule approved by academic council.

1.1.4 The BOE shall arrange for strict vigilance during the conduct of

examination so as to avoid use of unfair means by the students,

faculty, and invigilators.

1.1.5 Complaint Redressal Committee (CRC) shall be an independent

committee consisting of three members appointed by Chairman, BOE

as and when required to deal with the complaints related to the conduct

of examinations.

1.1.6 The recommendations of the CRC shall be approved by Chairman,

BOE to take appropriate disciplinary actions in the concerned matter.

The disciplinary actions shall be endorsed by the BOE.

1.1.7 For any meeting of BOE, one-third members shall constitute a

quorum. However, the same meeting shall be held after 30 minutes of

the scheduled time, for which, no quorum shall be applicable.

1.1.8 The members of BOE shall meet at least twice during the academic

year and at other times as and when necessary.

1.1.9 The various formats shall be prepared by BOE for record keeping and

monitoring all examination related activities and shall be coded as

E XX (for examination). Refer Appendix-A for the list of such

formats.

1.1.10 The BOE shall perform such duties and responsibilities that are

assigned by Academic Council of the institute from time to time.

1.1.11 COE shall be assisted by the coordinators (either DECs or competent

faculty nominated by COE) for carrying out the following activities

during SE-I, SE-II and ESE.




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i Paper Setting and Printing: DEC of concerned department

ii Examinations (Theory): Coordinator/s (Examination)

iii Examinations (Practical, Project/Dissertation, seminar, online

examination): DEC of concerned department

iv Assessment of answer books: Coordinator (Assessment)

v Preparation and declaration of provisional grades: Chairperson,

DPC.

vi Preparation and declaration of final results: Coordinator

(Results)

2 Appointment of Paper Setters and Examiners:

2.1 The paper setting of SE-I, SE-II and ESE shall be done normally by the

concerned faculty who is teaching the course.

2.2 If multiple faculty members are teaching a single course, then they together

shall setup the question paper and inform the DEC about the same.

2.3 In case of deviations, the concerned DPC chairperson/Head of the concerned

department shall do alternative arrangement and inform CoE.

2.4 The paper setter should not be regular PG student of WCE.

2.5 The concerned faculty who is teaching the course shall follow all paper setting

related guidelines from COE.

2.6 COE may appoint a competent external / internal paper setter in place of the

course faculty teaching the course.

3 Question Paper Setting:

The guidelines/instructions to the paper setters are given Appendix-C:

Guidelines/Instructions to the Question Paper Setter

3.1 As per the academic schedule, the faculty member, teaching a course shall set

the question papers for each of examinations in that semester (SE-I, SE-II and

ESE). Options in the question paper are not allowed in case of relative

grading. (i.e.) if the number of students appearing for the exam are more than

30)




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3.2 The concerned faculty who is teaching a course shall take care of

photocopying the required number of copies (with 10 extra copies for

submission to exam cell after exam for record purpose). (For SE-I, SE-II and

ESE)

3.3 The concerned faculty shall maintain secrecy of the question paper and shall

be responsible for the same.

3.4 The concerned faculty shall make the copies of papers in required quantity,

put them in a packet, seal the packet, put his/her signature on the seal, write

details (such as course, course code etc) on the packet and handover this

sealed packet to the DEC at least 1 day before the scheduled date of

examination of that course for SE-I and SE-II, and at least 2 days before the

scheduled date for ESE. The DEC shall keep all packets in the exam cell and

use each packet as per the examination schedule.

3.5 If the concerned teacher is not available due to some reason or unable to set

the question paper or cannot be given the work of paper setting, the

Chairperson, DPC shall arrange for alternative faculty who shall do the paper

setting and all related work.

3.6 For ESE, the faculty who has set the question paper should submit the solution

in a separate sealed envelope as and when demanded by CoE.

3.7 The number of questions should be maximum 6 (sub-questions can be a to f).

3.8 The SE-I, SE-II can be taken in the form of online examination. Refer to

section 11 for details.

3.9 A committee shall be constituted for the purpose of quality checks on question

paper setting and evaluation, appointed by Chairman BOE and the committee

shall report the anomalies, if any to Chairman, BOE.

4 Conduct of Examination

4.1 General

4.1.1 The various examinations for U.G./ P.G. Programmes shall be

conducted in accordance with the Rule No. 8 (UG) and Rule No. 7

(PG) of the Academic Rules and Regulations for U.G. and P.G.

courses respectively and also as per the Examination Schemes

approved by DPC for the various Programmes.

4.1.2 The evaluation of a student for each semester shall be based on his/her

performance in In-Semester Evaluation (ISE), Semester Exam-1 (SE-




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I), Semester Exam-2 (SE-II) and End Semester Examination (ESE).

The weightage for each evaluation is given in Table 4-1

Table 4-1: Weightage of Evaluation

Evaluation

Weightage for

Theory Credit

course

Weightage for

Theory Audit

course

Weightage for

Lab course

ISE 10% 60% 50%

SE-I 20% 20% Nil

SE-II 20% 20% Nil

ESE 50% Nil 50%

4.1.3 The ISE component for theory course shall not be shown to students

and all other components shall be shown to students.

4.1.4 The ISE component for audit course shall not be shown to students.

4.1.5 The ISE component for lab course shall be shown to students. ESE

component for lab courses shall not be shown to students

4.1.6 For other evaluations such as seminar, Project etc, where ISE is the

only component of evaluation, ISE component shall not be shown to

students.

4.2 In-Semester Evaluation (ISE)

4.2.1 In-Semester Evaluation is based on student‟s performance in

assignments, tutorials, practical, viva-voce, quizzes, seminars etc.

conducted by the course faculty during semester. The mode of in-

semester evaluation (ISE) is decided and announced by the Course

faculty at the beginning of the course.

4.2.2 Performance shall be continuously monitored and record of assessment

shall be maintained in the prescribed proforma by course faculty and

monitored by department academic coordinator.

4.2.3 The ISE marks shall be sent to the exam cell at the end of the term

before the commencement of ESE.

4.3 Semester Examinations (SE-I and SE-II)

4.3.1 There shall be two semester examinations (SE-I and SE-II) during

each semester for every theory course (credit and audit) and shall be

conducted as per the schedule indicated in the academic calendar. SE-I

and SE-II can be conducted in the form of online examination (Refer

to section 11).




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4.3.2 SE-I and SE-II shall be of 20 marks each. Duration of SE-I and SE-II

shall be of 1 hour each. SE-I shall usually be based on module 1 and 2;

SE-II shall usually be based on module 3 and 4. In case of deviations

the faculty must inform the module numbers on which the question

paper is based.

4.3.3 SE-I and SE-II shall be conducted centrally.

4.3.4 DEC/FYC shall act as coordinators for conducting Semester

Examinations (SE-I and SE-II) of their respective departments and

shall be responsible for smooth and proper conduct of the same. They

shall, however, take the services of staff of their departments for this

purpose.

4.3.5 Seating arrangement shall be made centrally by examination cell

taking into considerations the total number of students appearing for

the examination.

4.3.6 DEC /FYC shall submit the requirement of answer books, drawing

sheets, graph papers, and any other material required for

conducting SE-I and SE-II. All these required materials shall be

collected from exam cell.

4.3.7 The faculty of respective courses shall set the question papers for SE-I

and SE-II of his/her respective course as per the norms and procedure

laid down.

4.3.8 The appointment of the required number of invigilators shall be done

by examination cell centrally as per the examination schedule. These

invigilators shall be from among the faculty or competent support staff

recommended by DPC chairperson of respective department/COE. It is

mandatory on the course faculty to be available for invigilation during

the exam of concerned course. On the day of examination, the

DEC/FYC shall bring the sealed packets of question papers, open them

at least 20 minutes before the examination and distribute it to the

invigilators at least 10 minutes before the beginning of the

examination.

4.3.9 Invigilators shall distribute the answer books to the students at least 10

minutes before the start of the examination, and question papers at

beginning of the examination. He/she shall check the identity cards of

the students, check whether the students have occupied their right

seats as per the seating arrangement, check whether students have

correctly filled the details on front page of answer books and then shall

sign on the answer books of the students. He shall then obtain the

signature of the students on the attendance proforma and maintain the

attendance record of the students of his/her block.




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4.3.10 Invigilator shall check the general discipline in the block during the

conduct of examination and report the cases of indiscipline,

misbehavior and copying to the examination coordinator for further

necessary action.

4.3.11 At the end of the examination, invigilator shall collect the answer

books from the students and arrange them sequentially as per

examination seat numbers of the students, separately for each course,

and hand over it to DEC/FYC. The concerned faculty shall collect the

answer books from respective DEC/FYC and submit the assessed

answer books along with marks sheet to Exam cell.

4.3.12 Exam coordinator shall maintain the record of answer books and other

stationary used for the examination.

4.4 Audit Course evaluation:

4.4.1 The paper setting, assessment and conduct of SE-I, SE-II and conduct

of ISE shall be as per rules of credit course.

4.5 End Semester Examination (ESE)

4.5.1 At the end of each semester, there shall be a written or online ESE for

every theory credit course.

4.5.2 The ESE for theory courses shall be conducted centrally.

4.5.3 It shall be of 50 marks and of duration 2 hours, or as mentioned in the

examination scheme approved by DPC of the respective programme.

4.5.4 The examination shall be based on entire syllabus of the respective

course. The weightage shall be 20% for the syllabus covered for SE-I,

20% for the syllabus covered for SE-II; and 60 % for the remaining

syllabus.

4.5.5 The ESE question paper of a course should not have any options (no

internal options also) if the number of students registered for that

course is more than 30.

4.5.6 Number of questions are to be limited to max. 6 with maximum

internal questions (a to f)

4.5.7 ESE for lab courses and project shall be conducted as per the

examination scheme.




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4.5.8 ESE for theory courses of all programs shall commence as per the

schedule approved by the BOE. However in case of any emergency,

the Chairman, BOE is empowered to reschedule any examination.

4.5.9 COE shall be responsible for smooth and proper conduct of

examination in the Institute with the help of dean academics,

examination coordinators and DPC chairpersons.

He/She shall -

i Give the directions to all DECs and FYC for smooth conduct of

examination.

ii Prepare the master plan for seating arrangement, by taking into

considerations the total number of students appearing for the

examination and seating arrangement available in the institute.

iii Get the examination schedule prepared for the entire programme

and send the copy of the same to all Chairperson, DPC/DECs.

iv Receive the requirements of answer books, supplements, drawing

sheets, graph papers and other material from DECs of various

departments through Coordinator Examination and keep it ready

centrally for distributing to students during examinations. A

record of the same shall be maintained.

v Receive the cases of misbehavior, malpractices, copy cases from

DEC (for lab course ESE) /Examination Coordinators (For

Theory) and forward the same to CRC for further necessary

action.

vi Receive the list of external examiners (for conducting practical

examinations) for various courses from DPC chairperson for

record purpose.

4.5.10 Coordinator Examination shall be responsible for smooth and proper

conduct of examination. Coordinator Examination shall display the

copy of timetable on notice boards of all departments.

4.5.11 Seating arrangement shall be made centrally for ESE as per the master

plan for seating arrangement.

4.5.12 COE shall appoint staff for examination as per following structure and

forward the copy of the same to Coordinator Examinations.




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i Coordinator examination: Two coordinators.

ii Invigilator: One invigilator for a block of 25- 35 (maximum up to

40) students subject to maximum two per class room.

iii Reliever: One reliever per five class rooms subject to maximum

two

iv Examination Peon: Two

v Waterman: One waterman per three class rooms and one per

drawing hall

vi Sweeper: One.

Invigilators, additional invigilator, and relievers shall be appointed

centrally among the faculty of all departments. Depending on the need

and availability, COE may change the number of staff for conducting

examination.

4.5.13 Coordinator Examination shall receive the sealed packets of printed

question papers for each course from the DEC one day prior to the

commencement of ESE.

4.5.14 On each day of examination, Coordinator Examination shall open the

required number of packets of question papers at least 30 minutes

before the start of examination. Prior to opening, however, he/she shall

sign on all the packets indicating the date and time of opening the

packets. He/She shall then take out the required number of question

papers from the packets and arrange to distribute them in required

quantity to the invigilators.

4.5.15 Coordinator Examination shall hand over the required material to the

invigilators, at least 20 minutes before the start of the examination.

4.5.16 The invigilators shall follow the instructions given in Appendix-D.

4.5.17 Coordinator Examination shall take rounds in different examination

blocks to confirm that invigilators are performing their duties properly

and discipline is being maintained during examination. He/She

shall also send the relieving supervisors to various blocks to relieve the

invigilators for not more than 10 minutes at a time.

4.5.18 Coordinator examination shall forward the cases of misbehavior,

indiscipline, malpractices, attempt to copy, copying cases to CRC

through COE.

4.5.19 If any examinee is not in a position to write at all, or write as fluently

as normal student, on account of physical disability or injury due to




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accident just before the examination and produces a medical certificate

from the Civil Surgeon to that effect, then a writer shall be allowed to

such examinee. Such a writer shall neither be a student or a degree

holder of any technical programme (Diploma, B.E. /B. Tech., M.E.

/M. Tech., Ph. D. etc.) of this institute or any other Technical Institute.

The examinee shall, however, apply in a prescribed proforma to COE

asking for permission to allow for such a writer. COE shall then verify

the medical certificate and give a permission letter to the examinee for

using the writer. COE shall then take the undertaking from the writer

in a prescribed proforma. Such examinee shall produce the permission

letter from COE for using writer to the invigilator.

4.5.20 In case of physically disabled examinee, who can write but at much

slower speed as compared to normal student, he/she may be allowed

an extra time of 15 minutes for writing the examination for all the

courses, provided he/she seeks permission from coordinator

examination for extra writing time on account of his/her disability by

producing medical certificate from Civil Surgeon to this effect.

4.5.21 After receiving the answers books from invigilators, Coordinator

Examination shall check them as per the attendance record submitted

by the invigilators and then sort out the answer books of each course

separately.

4.5.22 Coordinator Examination shall direct the sealing assistant to tie the

bundles of answer books of each course separately along with two

copies of question paper, copy of attendance sheet, record of

supplements issued etc. and pack them. Thereafter coordinator

examination shall handover all packets to the coordinator assessment

on the same day or latest on the next day. Coordinator Examination

shall maintain the record of all such packets of answer books handed

over to coordinator assessment.

4.5.23 Office-clerk (examination) shall maintain the account of answers

books and supplements received and consumed for the examination in

a register. He /She shall also prepare the bills of remuneration of all

staff involved in the examination work and submit those to coordinator

examination for further action.

4.5.24 Coordinator Examination shall prepare the bill for remunerations of

staff involved in ESE as per rules. Remuneration shall be paid to the

staff involved in conduct of examination after the examination is over

and account of payment shall be submitted to the office within a week.




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4.6 End Semester Examination for Lab courses

4.6.1 End Semester Examination for lab shall be conducted as per the

examination schedule approved by BOE. However in case of

any emergency, the examination may be rescheduled with the prior

approval of COE.

4.6.2 DEC shall act as coordinator for conducting practical examinations.

DPC Chairperson/DEC of the concerned department shall be

responsible for proper conduct of practical examinations and various

examination related activities of the concerned department. He/She

shall, however, take the services of staff of his/her Department for this

purpose.

4.6.3 DECs in consultation with DPC Chairperson and COE shall prepare

detailed timetable (batch-wise) for the lab examination of the

concerned department.

4.6.4 The examiner for the lab course ESE (UG and PG), other than course

faculty can be a competent faculty from the same or other department

of WCE or diploma wing of WCE. However, the course faculty can

request DPC chairperson to appoint an examiner outside WCE, if

he/she desires so. The DPC chairperson shall submit the schedule and

final list of examiners for all lab examinations to exam cell. Based on

the list of examiners received from DPC chairperson, COE shall issue

the appointment orders. In case of need for substitute appointment, the

internal examiner/chairman shall convey the same to DEC. DEC shall

prepare the substitute appointment order, get it approved from DPC

chairperson and issue it. DEC shall send a copy of the same to COE.

4.6.5 For UG project and PG dissertation ESE examinations, external

examiner outside WCE is mandatory.

4.6.6 For PG dissertation ESE examinations, the DPC chairperson shall send

the required panels of examiners to the exam cell. The appointment

orders of chairman, internal and external examiner shall be issued by

COE. In case of need for substitute appointment for PG dissertation

ESE, the chairman shall convey the same to COE through DEC. COE

shall prepare the substitute appointment order and issue it.

4.6.7 Chairperson, DPC (Generally HoD of the Department) shall appoint

staff for lab examination as per following structure and forward the

copy of the same to the COE through DEC.




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i Laboratory Expert: Two for each lab course, competent faculty

of the respective department.

ii Laboratory Assistant: Two for each lab course preferably

laboratory assistant/technical assistant of the respective

laboratory.

iii Laboratory Peon: Two for each course, preferably peon of the

respective laboratory.

The structure of staff for practical examination in Workshop

Practice shall be as under;

External Examiner: One for each workshop.

Internal Examiner: One for each workshop, preferably the course faculty.

Foreman : One for each workshop appointed by Central Workshop

Coordinator

Shop Instructor: One for each workshop, in which the examination is to be

conducted appointed by Central Workshop Coordinator

Peon: One for each workshop, in which examination is to be conducted

appointed by Central Workshop Coordinator.

4.6.8 In case of common courses in the same semester of different

Programmes, different internal examiners and external examiners may

be appointed for each Programme. In case external examiner doesn‟t

report for the examination due to emergency, the concerned DEC shall

make alternative arrangement. In case no examiner is available, DEC

of the concerned department is empowered to make suitable

arrangement with the consent of the concerned course faculty.

4.6.9 Internal examiners along with laboratory experts and laboratory peons

shall make all the necessary arrangements of equipment/laboratory

setup required for conducting lab examination of the courses for which

their appointment is made.

4.6.10 Lab examination shall be conducted in any one of the following

manners:




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i Oral Examination (viva voce) only: Both internal and external

examiners shall assess his/her knowledge of the course.

ii Practical and oral Examination: The students are required to

perform the given experiment/do the given job in the

workshop/prepare a drawing / develop a computer program. The

performance of the students shall be assessed jointly by both the

examiners.

4.6.11 After the lab examination of the course is over, internal examiner

along with the other examiner shall prepare the mark list, and submit it

in sealed envelope to exam cell on the same day, or latest by the next

working day along with TA/DA and remuneration bills. The internal

examiner may keep a copy of the mark list in his custody safely for

future verification during grade moderation. These marks are not to be

disclosed to the students.

4.6.12 Any discrepancy in the record submitted of lab examination shall be

corrected only after recommendation and written permission from

DPC chairperson and concerned faculty.

4.6.13 DEC shall compile and forward the bills (T.A. / D.A., remuneration)

of support staff at the end of examination to COE.

4.7 Assessment of Seminars, Mini-projects, U.G. Projects and P.G. Dissertations:

4.7.1 Evaluation of seminars, mini-projects, projects/dissertations shall be

conducted as per the schedule approved by BOE. The evaluation of

seminars and mini-projects shall be carried out internally throughout

the semester.

4.7.2 DEC shall act as coordinator for evaluating the students of his/her

department for seminars, mini-projects and shall be responsible for

smooth conduct of various examination related activities. He/She shall,

however, take the services of staff of his/her department for this

purpose. The student is evaluated for his/her seminar or mini-project

through the quality of work carried out, the novelty in the concept, the

report submitted and presentation(s) etc.

4.7.3 The evaluation of UG projects shall be carried out by a panel of

examiners consisting of Chairman, external examiner, and internal

examiner/guide as per following schedules given in Table 1.

Appointments of the external examiners for end semester evaluation of

UG project shall be issued by COE based on the recommendations

from DPC chairperson. DEC shall prepare detailed timetable (batch-




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wise/student wise) for the project examination and coordinate the

conduct of the same.

Table 1: Schedule for UG Project evaluation

Sr.

No.

Details Schedule Credits Internal/

External

1 Synopsis submission

seminar

August last

week

2 Internal by

DPC

2 First phase work and

presentation

November

2nd

week

2 Guide and

External

Examiner

3 Term work assessment -- 1 Internal

Guide

4 Second phase progress

seminar

February 2nd

week

2 Internal

DPC

5 Report submission April 2nd

week

-- --

6 Term work assessment ---- 3 Guide

7 Final orals and

presentations

April 4th

week

5 Guide and

External

Examiner

Note: The COE may reschedule the UG project examination if needed,

and inform the concerned accordingly.

4.7.4 The UG project report shall be evaluated by both external examiner

and internal examiner (who preferably shall be a Guide) and an oral

examination is conducted after the end-semester examination

4.7.5 After the project end semester examination is over, internal examiner

along and external examiner shall fill in the marks in the mark sheet,

sign on it, seal it in a packet, write all details on the packet and hand

over the same to exam cell on the same day, or latest by the next

working day along with TA/DA and remuneration bills.

4.7.6 Assessment of PG Seminars, Dissertations:

Refer PG academic rules 7.3.

i The dissertation work of PG students shall be evaluated by a

panel of examiners consisting of Chairman, External Examiner,

Internal Examiner (Guide), and Co-guide (wherever applicable)

through an oral examination supported by necessary

demonstrations. The chairman of this panel shall be one of the




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faculty members other than guide, who has evaluated the student

for ISE of dissertation.

ii Appointments of the external examiners for end semester

evaluation of PG dissertation shall be issued by COE. The

chairman of this panel shall prepare detailed timetable and

display it.

iii In case external examiner doesn‟t report for the examination due

to emergency, the concerned chairman shall make alternative

arrangement from the list of panel of examiners submitted by

DPC. In case no examiner is available from the list of panel, the

Chairman DPC is empowered to make suitable arrangement with

the consent of COE.

iv After the dissertation end semester examination is over,

Chairman, internal examiner along with external examiner shall

fill in the marks in the mark sheet, sign on it, seal it in a packet,

write all details on the packet and submit the same to exam cell

on the same day, or latest by the next working day, along with

TA/DA and remuneration bills.

v DEC shall compile and forward the bills of support staff involved

in the examination of dissertation.

5 Central Assessment

5.1 General

5.1.1 It shall be mandatory for every faculty of Walchand College of

Engineering, Sangli to assess the answer books of his/her course or

answer books of other courses as instructed by The Chairman, BOE,

within stipulated time.

5.1.2 All the assessment of a course shall be done by the concerned faculty.

5.1.3 Assessment for ESE (theory) shall be done centrally.

5.1.4 In case of any discrepancies in the question paper that may affect the

assessment, a committee consisting of COE, DPC chairperson and

Dean academics shall decide the course of action and shall give the

guidelines for assessment.




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5.2 Assessment Procedure

5.2.1 Officer in-charge (assessment) shall issue answer books to the

concerned faculty.

5.2.2 The concerned faculty shall assess and submit the assessed answer

books to the officer in-charge(assessment)

5.2.3 The examiners shall follow the instruction given in Appendix E

5.2.4 The assessed answer books shall be scrutinized further. “Scrutiny”

shall include checking for un-assessed answers, totaling of marks, and

transfer of marks to main page, blank pages scratched etc. In case of

any corrections, it shall be brought to the notice of concerned faculty.

The faculty shall do required correction and submit marks sheet to

assessment coordinator

5.2.5 In case of any discrepancies observed or reported in assessment, COE

is authorized to get the answer books evaluated from any other

competent internal or external evaluator and update the results

accordingly. The COE shall report the same to BOE for necessary

further action, if any.

5.3 Procedure to show Theory ESE answer books to students:

5.3.1 After the ESE theory assessment and marks entry in prescribed format,

the faculty shall submit the ESE mark list and he/she shall collect the

answer books from exam cell for showing the answer books to

students. The exam cell shall issue the answer books to the faculty

upon signing an undertaking (Appendix A, Form No. E-27).

5.3.2 The DEC in consultation with DPC Chairperson shall prepare a time

table for showing the answer books to the concerned students. The

time table shall be displayed on the department notice board and the

same shall be submitted to exam cell.

5.3.3 The faculty shall show the answer books to the students as per the

schedule declared by the DEC/ DPC Chairperson.

5.3.4 The course faculty shall review the answer books based on the queries

from students. He/She shall keep record of students‟ attendance in this

process.

5.3.5 The faculty shall submit the mark list of “Change in ESE marks”,

student attendance sheet along with the answer books to the exam cell

within stipulated time as decided by COE.




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5.3.6 The updated marks of ESE shall be used by the faculty in the grade

moderation process.

The guidelines/instructions for the examiners are given in Appendix-E.

5.4 Preservation of Answer Books:

All assessed answer books shall be preserved for two consecutive semesters in

examination cell from the date of examination.

6 Tabulation and Declaration of Results

6.1 Semester Examination (SE-I and SE-II) Results:

Concerned Course faculty /Coordinator shall prepare and display the marks of

SE-I and SE-II of respective course, as per academic calendar. He/ She shall

allow the students to see the evaluated answer books of SE-I and SE-II after

assessment. He/She shall send the final copy of mark list to COE through

DEC within ten days after the last date of completion of SE-I and SE-II.

6.2 In Semester Evaluation (ISE):

The concerned Course Coordinator/ Course faculty shall decide marks of ISE

based on the record of student‟s performance in various modes of assessment

(Refer section 4.2.1) conducted by the course faculty during semester. The

concerned faculty shall use the ISE marks in the Grade Moderation Process.

He/ She shall not show the ISE marks to students. The course faculty shall

submit the provisional ISE mark list at the end of the semester before ESE

examination. The final ISE mark list shall be submitted to exam cell only after

the grade moderation process and declaration of provisional result.

6.3 Internal Assessment of Lab Course

6.3.1 The concerned Course Coordinator/ Course Faculty shall display the

marks of Internal Assessment of Lab Course to the students at the end

of each semester before ESE. He/ She shall send the final copy of lab

course ISE mark list to examination cell before the commencement of

Lab ESE of that semester.

6.4 Compilation of Grades

The faculty shall use the marks of ISE, SE-I and SE-II and ESE, for grade

moderation process. The DECs and DPC chairperson shall conduct the grade

moderation process of the department.

The Grade Moderation Process shall involve the following steps:




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For Courses with Relative Grading:

6.4.1 BOE Chairman in consultation with the DPC chairperson shall form a

Grade Moderation Committee (GMC).

6.4.2 The concerned faculty shall use ISE, SE-I, SE-II and ESE marks to

decide the total marks. If the total has a fractional part then the faculty

shall round the total to the immediate next integer if the fractional part

is ≥0.5. If the fractional part is <0.5, it shall be rounded to immediate

lower integer.

6.4.3 By reviewing the total marks, the faculty shall assign FF grade to the

students who have got total marks less than 40.

6.4.4 Maximum ±2 grace marks per course in maximum two theory (credit

and audit) courses in a semester shall be awarded, irrespective of

number of courses registered for, provided he/she has failed in not

more than two theory courses. If a student has failed in more than two

theory courses, no grace marks will be applicable in any course.

6.4.5 The grace marks shall be applicable only to regular students and shall

not be applicable to any re-registered student in a course.

6.4.6 The grace marks shall be awarded to a student only if the total of

(ISE + Grace) marks is not more than the maximum ISE marks for that

course.

6.4.7 For lab courses where the ISE marks are shown to students, the grace

marks shall not be applicable. Also for courses where the evaluation is

based on 100% ISE, grace marks shall not be applicable.

6.4.8 In the further grading process, the failed students shall be excluded.

6.4.9 Then, the mean (µ) and standard deviation (σ) of total marks of passed

students shall be computed. From these, the relative grading thresholds

shall be decided with the use of following table (Table 6-1).

Grade ≥ Min Threshold < Max Threshold

DD 40 (µ -σ)

CD (µ - σ) (µ -0.5σ)

CC (µ -0.5σ) (µ)

BC (µ ) (µ +0.5σ)

BB (µ +0.5σ) (µ +σ)

AB (µ +σ) Max(80, min((µ +1.5σ),90))

AA Max(80, min((µ +1.5σ),90)) 100

Table 6-1: Relative Grading Thresholds




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6.4.10 After the relative grade thresholds are calculated, the faculty shall

check the histogram of the grades and adjust the thresholds to get

nearly bell shaped histogram.

6.4.11 After this the faculty shall get the grade thresholds, approved from

GMC. After approval, the faculty shall lock the grade thresholds.

6.4.12 The faculty then shall review the boundary cases for each grade and

may assign max +1 grace ISE mark to those boundary cases. This shall

not change the grade boundaries.

6.4.13 After this, the grades shall be calculated as per the Table 6.1 and

assigned to each student.

6.4.14 The faculty shall prepare the grade sheet, verify it, sign on it, get the

signature of the GMC and handover the grade sheet to the HOD.

6.4.15 HOD shall receive grade sheets of all courses of the department from

respective faculty, verify them, and approve it and display the class

wise provisional result on the departmental notice board.

6.4.16 The HOD shall also submit all original documents (including the soft

copy of the marks and grading information) in this grade moderation

process to examination cell for final result processing and declaration.

The department and faculty shall maintain the record of this grade

moderation process.

6.4.17 The process of grading for courses with absolute grading:

i The courses where the number of students registered for a course

are ≤ 30, absolute grading shall be used.

ii The process of absolute grading shall be carried out by GMC

iii Maximum ±2 grace marks per course in maximum two theory

(credit and audit) courses in a semester shall be awarded, only for

acquiring DD grade , irrespective of number of courses registered

for, provided he/she has failed in not more than two theory

courses. If a student has failed in more than two theory courses,

no grace marks will be applicable in any course.

iv The rules 6.4.5 to 6.4.7 as regards the grace marks shall apply for

absolute grading also..

v The grade boundaries for absolute grading are shown in table 6.2.

The grades shall be calculated as per table 6.2.




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Grade Min Threshold Max Threshold

FF ≥ 0 < 40

DD ≥ 40 < 45

CD ≥ 45 < 50

CC ≥ 50 < 60

BC ≥ 60 < 70

BB ≥ 70 < 80

AB ≥ 80 < 90

AA ≥ 90 ≤100

Table 6-2: Absolute Grading Thresholds

Further grading process shall be the same as in section 6.4.14 to 6.4.16.

The award of grades and computation of Semester Performance Index (SPI),

First Year Performance Index (FYPI) and Cumulative Performance Index

(CPI), as applicable, shall be done in accordance with Rule No. 9 and 10 of

Academic Rules and Regulations for U.G., and Rule No. 8 and 9 of Academic

Rules and Regulations for P.G. document.

6.5 Results

6.5.1 The provisional result approved by the GMC shall be received by the

Examination Cell and considering the results of backlog students,

re-registered students, result of make-up examination; the overall

result, calculation of SPI, CPI, Pass/Fail status etc., shall be decided by

Result Coordinator.

6.5.2 The examination cell shall then prepare the grade cards, tabulation

register and statistics of the result.

6.5.3 The final results shall be declared after obtaining endorsement from

BOE and copies of the same shall be sent to the department.

6.5.4 In case of any discrepancies observed or reported in assessment and in

grade moderation process, COE is authorized to get the answer books

evaluated from any other competent internal or external examiner and

update the results accordingly. The COE shall report the same to BOE

for necessary further action if any.

6.6 Amendment of Results due to errors

In case it is found that the result of an examination has been affected by

errors, the COE shall amend such a result in such a manner as shall be in

accordance with the true position and to make such declaration as is




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necessary. A report listing such amendments shall be submitted by the COE to

BOE. The amended result shall be endorsed by BOE before its declaration.

The error means i) error in computer/data entry, printing or programming; ii)

clerical error, manual or machine error, in totaling or entering of marks on

ledger / register; iii) error due to negligence or oversight of examiner or any

other person connected with evaluation, moderation and result tabulation.

7 Unfair Means/Malpractice at Examination

7.1 General:

Government of Maharashtra enacted the Maharashtra Act No. XXXI of 1982,

(Refer Appendix-F) providing prevention against Malpractices at the

University/College/Board Examinations. Under the section of this act, use

of unfair means of any kind by an examinee/ any person/person related

to examination during the conduct of examination is a cognizable and non-

boilable offence. For implementation of the act following procedure shall be

adopted.

7.2 Competent Authority:

On receipt of a report regarding use of unfair means by any student/person at

examination, including breach of any rules laid down by institute authorities

for proper conduct of examination, the BOE shall be the competent authority

to institute CRC. This committee shall be the competent authority to

investigate, recommend and take appropriate disciplinary action against

the student/person/s using, attempting to use, aiding, abating, instigating or

allowing unfair means at examinations.

In case of teaching faculty or other staff related with conduct of examination

and involved in unfair means at examination, CRC shall investigate into the

matter and forward the facts and findings of inquiry to BOE along with

recommendation. BOE shall take appropriate disciplinary action against the

concerned faculty/staff.

7.3 Procedure for Dealing with Cases of Unfair Means at Examination Hall:

In case of unfair means at examination hall, coordinator examination shall

adhere to the following procedure

7.3.1 The student shall be called upon to surrender the material found in his

/her possession, if any, and his/her answer book to coordinator

examination.

7.3.2 Signature of the concerned examinee shall be obtained on the relevant

material and list thereof. Concerned invigilator shall also sign on all




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relevant materials and documents besides counter signature of

coordinator examination.

7.3.3 The answer book of the concerned examinee shall be confiscated along

with unfair means material. This shall be marked as “Suspected Unfair

Means Case”. A Statement of the examinee in prescribed form shall

be obtained and he/she shall be issued a fresh answer book, if

necessary, duly marked as “Second Answer Book”.

7.3.4 An undertaking shall be obtained in prescribed form from the

concerned examinee stating that the decision of the concerned

competent authority in his/her case shall be final and binding on

him/her. He/She shall then be allowed to continue with his/her

examinations.

7.3.5 Statement of the concerned invigilator in prescribed form, shall be

obtained by coordinator examination who subsequently shall make

forwarding remarks in the same format. If examinee refuses to make

statement or to give undertaking, the concerned invigilator and

coordinator examination shall record accordingly on the same form.

7.3.6 Show-cause notice shall be issued to the examinee in prescribed form

instructing him/her to appear before CRC.

7.3.7 In the case of impersonation or violence, the concerned examinee shall

be expelled by coordinator examination from the examination and

shall not be allowed to appear for remaining examinations of that

semester. A report to this effect with the action taken shall be sent to

the COE.

7.3.8 All the materials, statement and undertaking of examinee and

statement of Invigilator along with the forwarding remarks of

coordinator examination shall be forwarded by coordinator

examination through coordinator examination to COE in separate and

confidential sealed envelope marked with “Unfair Means Case”.

7.3.9 In case of unfair means of oral type, invigilator and/or concerned

authorized person shall record the facts in writing and report the same

through coordinator examination to the COE.

7.3.10 COE after finding the prima-facie of the case of malpractice received

from coordinator examination shall send it to CRC. Controller of

Examinations or his/her representative shall present the case of

malpractice before CRC and shall deal with the case till it is finally

disposed of.

7.4 Procedure for Dealing with Unfair Means at Assessment Centre




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7.4.1 During the assessment of answer books, if examiner suspects that there

is prima-facie evidence that the examinee/s, whose answer book/s

the examiner is assessing, appear/s to have resorted to unfair means in

the examination, examiner shall forward his/her report along with

the evidence and his/her opinion to the COE who shall then forward

the case in separate sealed envelope marked with “Suspected Unfair

Means Case” to CRC.

7.4.2 If any staff is found involved in any type of malpractice/unfair means,

COE shall report the case to CRC for further action

7.4.3 COE or his/her representative shall present the case of malpractice

before CRC and shall deal with the case till it is finally disposed off.

7.5 Procedure for Dealing with Unfair Means at Paper Setting/Printing

7.5.1 If any student/staff/any person/s related with paper setting and or

printing is found involved in any type of malpractice/unfair means

related to paper setting/paper printing, COE shall report the case to

CRC for further action.

7.5.2 COE or his/her representative shall present the case of malpractice

before CRC and shall deal with the case till it is finally disposed off.

7.6 Procedure to be followed by Complaint Redressal Committee.

7.6.1 For the purpose of investigating unfair means resorted to by

examinee/examinee/s at the examination, the BoE shall appoint CRC

which shall function as a body to investigate into the matter and decide

the punishment on the basis of facts and findings of the case after

ensuring that reasonable opportunity has been given to the concerned

implicated student/examinee/person in his/her defense.

7.6.2 The CRC shall then issue final order/s with regard to the penalty action

to be taken against the implicated examinee/persons.

7.6.3 The CRC shall inquire and decide the punishment by following the

Guidelines for imposing punishment on examinee/s/others involved in

unfair means as prescribed in Appendix-G and Appendix-H. However

depending on the situation, committee may quantify the severity of the

punishment.

7.6.4 As the examinee is asked to appear physically before the committee,

he/she shall give written reply/explanation to the charges leveled

against him/her. Reasonable opportunity, including oral hearing, shall

be given to the examinee in his/her defense. The committee shall also

consider the reply/explanation given by the examinee before making

the final decision.




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7.6.5 After issuing show cause notice if the implicated examinee fails to

appear before committee on the day at specified time and venue fixed

for the meeting, the committee shall take decision in his/her case in

absentia, on the basis of available evidence/documents, which shall

be binding on the examinee concerned.

7.6.6 In disciplinary action against concerned implicated

student/examinee/person, committee shall have rights to cancel

institution scholarship/s or awards or prizes or medals etc. achieved by

him/her in that examination.

7.6.7 The committee shall dispose off the case within one week, from the

last date of examination and in no case latter than the award of Grade

points to the student/s. The decision and/or order of penal action

imposed on the implicated examinee shall be issued to the respective

examinee and same shall be informed to the Dean (Academics), COE

and the person through whom the case was initiated.

7.6.8 For Paper Setter/Examiner/Faculty/Any Other Person Involved in

Unfair Means with Conduct of Examination:

If a Paper Setter/Examiner/Faculty member or any other person related

with conduct/assessment of examination is suspected to be involved

with unfair means or practices by a complaint launched by anybody

either in written or oral or by any other means, the concerned

coordinator shall submit the report to COE who shall forward it to

CRC. The concerned person through whom the case was originated

shall present the case before CRC and shall deal with the case till it is

finally disposed off.

7.6.9 For unfair means in conduct of examination:




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i The implicated person shall be informed in writing of

the act of malpractices used and/or lapses committed by him/her

at the examination and shall ask him/her to be present before

the committee on a particular day and date at time and venue

fixed for this meeting.

ii The documents pertaining to malpractices, for which the person

is implicated, shall be shown to him/her and reasonable

opportunity including oral hearing shall be given to the

concerned person in his/her defense before the committee. The

reply/explanation given by the concerned person shall also be

considered by the committee before making final report/

recommendation.

iii The committee shall follow the procedure in the spirit of natural

justice.

iv If the concerned person fails to appear before committee on the

specified day at the time and venue fixed for meeting, the

committee shall take the decision in his/her case in absentia on

the basis of whatever evidence/documents available to the

committee. The same shall be binding on concerned implicated

person.

v The committee shall submit its report to the BOE along with its

recommendations regarding punishment to be inflicted on the

concerned person or otherwise, after taking into consideration the

categories prescribed in Appendix-F.

vi After receiving the report along with the recommendations from

CRC regarding punishment, the BOE shall pass such orders as it

deems fit including granting the implicated person benefit of

doubt, issuing warning, or exonerating him/her from charges and

shall impose any one or more of punishment taking into

consideration the categories mentioned in Appendix-F.

7.6.10 For Unfair Means in Conduct of SE-I and SE-II Examination

DEC shall be the competent authority to take action on the student

who has been caught in copying or involved in any type of malpractice

in SE-I and SE-II. DEC shall obtain the statement of such student in

the prescribed form and the statement of invigilator with forwarding

remarks of the Head of the concerned Department. In cases such as

violence or any other serious matter where it is felt necessary to take

severe action, DEC shall refer the case to the CRC.




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8 Makeup-Examination

8.1 There shall be a make-up examination for all courses (UG and PG) for theory

as well as lab courses, once in a year. The makeup examination for an

academic year shall be conducted before the commencement of an odd

semester of the next academic year.

8.2 The students failed in an odd semester as well as even semester in an

academic year shall be allowed to appear for a makeup examination for the

same academic year.

8.3 Also the students, who have secured DD or CD grade in a course in an odd

semester or even semester in an academic year, can appear for such makeup

examination for the same academic year, for improving grade.

8.4 If a student applies for appearing for such makeup examination for a course,

the ISE, SE-I and SE-II marks of the course shall be null and void. Also grade

obtained in the course during regular odd or even semester examination shall

be null and void.

8.5 The makeup examination shall be of 100 marks and shall be based on all

modules in the syllabus with equal weightage to each module. The question

paper shall not have any options (no internal options also).

8.6 For makeup examination absolute grading shall be used and following grade

table shall be applied for deciding grades.

Marks Grade

0 to 39 FF

40 to 54 DD

55 to 69 CD

70 to 100 CC

8.7 After assessment, the answer books of makeup examination shall be shown to

students.

8.8 Grace marks shall not be awarded for makeup examination.

8.9 If the student fails to clear the course, even in make-up examination, he/she

has to re-register for the course whenever it is offered and undergo all the

modes of evaluations afresh

8.10 There shall not be any other re-examination other than makeup examination

for what so ever reason.




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9 Grade Improvement:

9.1 Refer to section 8.3

10 CPI Improvement Policy:

To be decided in due course of time and to be communicated later.

11 Online Examinations:

11.1 The online examination is allowed and this mode of examination is optional

for faculty. For conducting such types of examinations, the faculty must

inform the exam cell at least one week before the time table/seating

arrangement is finalized. Permission for conducting such exams shall be

granted by COE based on available resources and consultation with DPC

chairman.

11.2 SE-I, SE-II and ESE can be taken in the form of online examination. The

concerned faculty and DEC shall arrange to create courses/users etc. on a

suitable server for such examinations.

11.3 For online examination, the root/admin password of the server must be with

DPC chairperson/DEC. DEC shall arrange to create necessary online

examinations on the server and provide the username and password to the

concerned faculty. The concerned faculty shall add the questions to the online

exam and verify that the online exam operates properly.

11.4 During the online examinations, access to the online course material, other

resources on the same or other server, internet access must be disabled for the

candidates of the examination. This should be ensured by DEC. DEC and the

concerned faculty shall be responsible for the proper conduct of the respective

online examination.

11.5 After the online examination, all electronic exam data must be submitted to

exam cell in the form of CD with all output files in excel so as to retrieve

questions, attempts and grades of each students.

*****************




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12 Appendix-A: List of the Formats Used In Examination Cell

Form No. Contents

Form No. E– 01 Appointment as question paper setter

Form No. E– 02 Acceptance and declaration by paper setter

Form No. E– 03 Acceptance and declaration by chairman

Form No. E– 04 Instructions to candidates

Form No. E– 05 Acknowledgement of documents

Form No. E– 06 Confidential statement of issuing the chosen sealed packets of

question paper

Form No. E– 07 Remuneration bill form for examiners and paper setters

Form No. E– 08 Confidential statement for delivering question papers to the

coordinator examination

Form No. E– 09 Invigilator report of MSE/ESE

Form No. E– 10 Schedule of Practical/Oral Examination

Form No. E– 11 Bill form for invigilators

Form No. E– 12 Appointment as Invigilators for MSE/ESE

Form No. E– 13 Appointment of external/internal examiner for practical

examination

Form No. E– 14 ISE marks sheet for dissertation phase I/II/III/IV

Form No. E– 15 ESE marks sheet dissertation phase II/IV

Form No. E– 16 Statement of answer books handed over for assessment

Form No. E– 17 Record of question papers of ESE

Form No. E– 18 Application for a writer/extension of time in ESE

Form No. E-19 Appointment of examiner for ESE

Form No. E-20 Declaration by examiner

Form No. E-21 Obsolete

Form No. E-22 Statement of Examinee involved in unfair means in ESE

Form No. E- 23 Invigilator report regarding unfair means and malpractice by

examinee in ESE

Form No. E– 24 Undertaking from examinee involved in unfair means at the end

semester examination

Form No. E– 25 Show cause notice to examinee

Form No. E– 26 Report and recommendations by complaint redressal committee

Form No. E– 27 Undertaking for custody of SE-I, SE-II, ESE answer books.




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Form No. Contents

Form No. E– 28 Record of assessment by examiner

Form No. E– 29 Certificate of attendance paper

setting/Assessment/Practical/Oral/Dissertation

Form No. E– 30 Assessment sheet

Form No. E– 31 Remuneration bill form of Coordinator/Officer in-charge

Form No. E– 32A ISE marks sheet

Form No. E– 32B Grace marks sheet

Form No. E– 33A ESE marks sheet

Form No. E– 33B Change in ESE marks sheet

Form No. E– 34 Remuneration bill form for support staff

Form No. E– 35 Remuneration bill form of assistants/helpers at examination

Form No. E– 36 Examination application form

Form No. E– 37 Obsolete

Form No. E– 38 Appointment of coordinators

Form No. E– 39 Attendance sheet of Practical/Oral/Dissertation examination

Form No. E– 40A SE-I marks sheet

Form No. E– 40B SE-II marks sheet






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13 Appendix-B: Guidelines/Instructions for Appointment of External

Paper Setters

Refer to section 2.6

1. Appointment of examiners for both theory and/or lab examinations shall be made

ten days before the commencement of ESE.

2. The acceptance of appointment by an external paper setter/examiner is expected

within eight days from the dispatch of the appointment order. However, if no

written or verbal communication is received from the paper setter/examiner within

the prescribed time period, then his/her appointment is treated as cancelled and a

new appointment order shall be issued to another paper setter/examiner from the

panel submitted by DPC. It is mandatory for the faculty members of Walchand

College of Engineering, Sangli to accept the appointment as paper setter/examiner.

3. If the paper setter/examiner other than course faculty is appointed, he/she should not

disclose his/her appointment. He/She shall make correspondence regarding any

matter connected with the examination in sealed envelope only.

4. The paper setter/examiner should follow all the directions given by the BOE from

time to time regarding of pattern of question papers, setting of question papers,

submission of model answers, scheme of marking, and assessment.




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14 Appendix-C: Guidelines/Instructions to the Question Paper Setter

1. The question paper format with common instructions printed on it shall be

provided to the paper setter.

2. The question paper for ESE shall normally be of 50 marks and of 2 hours

durations. Any exceptions to this rule, shall be informed to the BoE well in

advance.

3. The nature of question paper should be precise. Paper setter should design

question paper such that the questions:

i. are unambiguous

ii. are written in simple, and meaningful words.

iii. are asked for appropriate marks

iv. cover the entire syllabus prescribed for the course.

4. Question should be set in such a way that it shall test the skill of applying the

knowledge acquired, rather than testing the memory. Questions shall not be based

on merely book information. The questions should check the students analytical

ability and should contain minimum 40% analytical questions.

i. There shall be maximum six questions based on six modules.

ii. For a course where the candidates registered are less or equal to 30,

options may be given in the question paper with 30-35 % internal choice.

iii. For a course where the candidates registered more than 30, internal

options should not be given in the question paper.

iv. The questions shall be serially numbered as 01, 02, 03, 04 05 & 06.

v. The number of sub-questions, if any, shall be restricted to five and

numbered as a, b, c, d, e and f.

vi. Marks allotted to a question or sub-question shall and indicated on the

right side of that question or sub-question.

vii. Diagrams or sketches, if any, shall be drawn in black ink or with black ball

pen and shall be attached separately (to the question paper) with question

number mentioned below the sketch.

viii. A scheme of marking, giving distribution of marks for different

points in the question, shall be prepared by the paper setter for the

guidance of examiners assessing the answer books. In case of numerical




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problems, solutions of the problems with distribution of marks for

different stages shall be given in the scheme of marking.

ix. The paper setter shall specifically mention the Charts, Tables, other

documents/standards/ coded data books etc. The use of which shall be

permitted during the actual conduct of the examination. Preprinted

datasheets may be provided as per need, to be used by students during the

examinations.

x. If a faculty member, teaching a course feels that, for MTech theory

courses, programmable calculator is required for solving the question

paper of his/her course, he/she should mention it explicitly in the

instructions. The students then will be allowed to use programmable

calculator only if the question paper has such explicit instruction that

allows the students to use programmable calculator.

xi. The faculty members shall not write any instruction/s in the question paper

which will violate the examination rules.

xii. Format of the Question Paper for Printing

a. Both sides of the papers shall be used for printing.

b. Additional sheets may be used for printing if the contents of the

question paper exceed two A4 size papers. Additional sheets shall be

stapled with the main sheet.

c. Typical format with instructions shall be as below:

WALCHAND COLLEGE OF ENGINEERING, SANGLI

(An Autonomous Institute) (Name of Examination) F.E. SEMESTER –II EXAMINATION

(Name of Subject) ENGINEERING MATHEMATICS II

Day and Date:

Time: Max Marks- 100

________________________________________________________________________

Instructions – i) All questions are compulsory.

ii) Figures to the right indicate full marks.

iii) Assume suitable data wherever necessary.

iv) Use of non programmable calculator is allowed.

v) Additional instructions, if any.

Exam No:




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15 Appendix-D: Guidelines/Instructions to the Invigilators

The invigilators shall enter the examination hall at least 15 minutes before the start

of examination.

He/She shall,

1. Ask the students to keep their books, note books, mobile phones and their written

materials at the front of the hall/outside the hall. Enter correct seat numbers; use only

blue ink for writing.

2. Check whether the students have occupied their seats as per the seating arrangement.

3. Distribute answer books to the students at least 10 minutes before the start of the

examination and ask them to fill in correct details on the front page of the answer

books,

4. Distribute the question papers to the students at the beginning of the examination,

5. Check the identity cards of the students and sign on their answer books, if all details

are correct,

6. Take the signature of students on the attendance proforma, mark „AB‟ for absent

students and maintain the attendance record of his/her examination hall,

7. Distribute the supplements, graph papers to the students as and when demanded by

the students and maintain the record of supplements issued in the given proforma,

8. Maintain general discipline in the classroom by frequently moving in the

examination hall and preventing any malpractices or attempt of copying by students.

9. Report cases of misbehavior, indiscipline, malpractices and copying cases of

students to the SI for further necessary action,

10. Give warning to the students to tie their supplements, 10 minutes before the end of

examination,

11. Collect the answer books from the students at the end of examination and arrange

them sequentially as per the examination seat numbers of students for each course

separately,

12. Hand over the answer books and filled in proforma to SI.




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16 Appendix-E: Guidelines/Instructions for Examiners

After receiving the order for assessment of answer books, the examiner shall

1. Not disclose the order as it is confidential (Applicable only for examiners other

than course faculty, if appointed). (Refer section 2 and 3)

2. Report at the Examination Cell.

3. Submit the “Examiner‟s Declaration” Form given by Examination Cell. (Form

No.E20)

4. Collect bundle of answer books from office in-charge (assessment); count all the

answer books in the bundle. If any difference in number of answer books is

found, the examiner shall get it clarified immediately from office in-charge

(assessment).

5. Collect question paper and solution/scheme of marking of the course from office

in-charge (assessment). If a copy of solutions/scheme of marking is not available,

he/she shall prepare solutions/model answers and claim the bill for that.

6. Award step-wise marks for each answer.

7. Transfer marks carefully on the front page of the answer book and carry out total

of marks correctly.

8. Write marks in double digits (e.g. 01, 02, 12 etc) in the space provided on the

front page of the answer book. Write 00 marks for the question to which answer/s

written by the examinee is/are completely wrong. Write - (single dash) for the

question which is not attempted (completely ignored) by the examinee.

9. Put signature with his/her name in the space provided on the front page of the

answer book.

10. Hand over the bundle and report immediately to office in-charge (assessment) for

further action if he/she comes across any of the following cases while assessing

the answer books.

a. Answer book found with a written request stating cancellation of

previously written answer.

b. Answer book found with multiple-writings, or with multiple use of inks

or use of ink other than blue colour.




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c. Answer book found attached with any currency note and/or found

requesting examiner to assess answer book favorably.

d. Answer book found disclosing identity of the examinee in any form with

an intent to get clear-cut illegal benefit.

e. Answer book found with abusive and threatening language of writing.

f. Question paper with missing data, misprint of any nature.

g. Evidence of mass copying.

h. Any other case, in which examiner feels that, the examinee has shown

intent of seeking favoritism.

11. Submit assessed answer books to office in-charge (assessment) along with mark

sheet in prescribed format.




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17 Appendix-F: A Copy of Maharashtra Act No. XXXI of 1982

(A) MAHARASHTRA ACT NO. XXXI of 1982:

Attention of the students is invited to section 6 to 10 of the Maharashtra Act No. XXXI of

1982, providing for preventing Malpractice at University and other examination etc.

1. Bringing written notes and printed pages to the Examination Hall is an offence “It

was in your pockets or handbag and you did not notice, or that you did not make

use of it” is no excuse. Possession of any written notes and printed matter on a

subject of the Examination, inside the hall is improper and illegal.

2. DO NOT BRING WRITTEN ANSWER- BOOKS into the Examination Hall. If

caught, you are liable for punishment under Maharashtra Act No. XXXI of 1982

and Mumbai University ACT, 1974.

3. DO NOT SEND YOUR FRIEND OR ANY OTHER PERSON TO APPEAR IN

THE EXAMINATION ON YOUR BEHALF. Both shall be liable for punishment

under the Maharashtra Act No. XXXI Of 1982 and Mumbai University

ACT,1974

4. All offences in the Examination Hall are NON- AVAILABLE and cognizable.

Trial in Court shall be summary. Your name may appear in the newspaper for

your malpractice.

5. In addition to police action, and punishment under the Maharashtra Act No.

XXXI Of 1982, the University / College shall also enquire into your use of unfair

means, the University / College also shall punish you, by declaring your result for

the Examination null & void, and by debarring you for a few more Examination

sessions.

6. If you practice UNFAIR MEANS, YOU ARE LOSER ALL THE WAY, You fail

in the Examination, you are debarred, you are punished by the Court, and you

CANNOT SHOW YOUR FACE to friends, relatives and neighbours.




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The broad categories of unfair means resorted to by student at the university / college

institution examination and the quantum of punishment for each category thereof.

Sr.

No.

Nature of malpractice Quantum of Punishment

1 Possession of copying material Annulment of the performance of the student at

the University / College / Institution

examination in full.

(Note: This quantum of the punishment shall

apply also to the following categories of

malpractices at Sr. No. (2) to Sr. No. (12) in

addition to the punishment prescribed thereof.

2 Actual copying from the copying

material

Exclusion of the student from University or

College or Institution examination for one

additional examination.

3 Possession of another student‟s

answer- book


College or Institution examination for one

additional examination. (BOTH THE

STUDENTS)

4 Possession of another student‟s

answer- book + actual evidence of

copying therefrom


College or Institution examination for two

additional examinations

5 Mutual / Mass copying Exclusion of the student from University or



6 (i)Smuggling-out or smuggling – in

of answer book as copying

material.

(ii) Smuggling – in of written

answer book based on the question

paper set at the examination.

(iii) Smuggling – in of written

answer book and forging signature

of the Jr. Supervisor thereon.





College or Institution examination for three



College or Institution examination for four


7 Attempt to forge the signature of

the Jr. Supervisor on the answer

book or supplement




8 Interfering with or counterfeiting of

University/College/institution seal,

or answer books or office

stationery used in the

examinations.







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Sr.

No.


9 Answer book, main or supplement

written outside the examination

hall or any other insertion in

answer book.



additional examinations.

10 Insertion of currency notes / to

bribe or attempting to bribe any of

the persons connected with the

conduct of examinations




( Note : this money shall be credited to the

Vice – Chancellor‟s Fund)

11 Using obscene language / violence

threat at the examination centre by

a student at the University /

College / institution examination to

Jr. / Sr. Supervisors / Chief

Conductor or Examiners.




12 a) Impersonation at the University /

College / Institution examination

b) Impersonation by a University /

College / Institute students at S. S.

C. / H. S. C. / any other

examination


College or Institution examination for five

additional examinations. (both the students if

impersonator is University or College or

Institute students).



additional examinations. Annulment of the

performance of the student at the University or

College or Institution examination in full.

13 Revealing identity in any form in

the answer written or in any other

part of the answer book by the

student at the University or College

or Institution examination.



additional examinations. Annulment of the

performance of the student at the University or

College or Institution examination in full.

14 Found having written on palms or

on the body or the clothes while in

the examination

Annulment of the performance of the student at

the University or College or Institution

examination in full.

15 All other malpractices not covered

in the aforesaid categories.

Annulment of the performance of the student at

the University or College or Institution

examination in full and severe punishment

depending upon the gravity of the offence.

16 If on previous occasion a disciplinary action was taken against a student for

malpractice used at examination and he / she is caught again for malpractices used

at the examinations, in this event he / she shall be dealt with severely. Enhanced




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Sr.

No.


punishment can be imposed on such students. This enhanced punishment may extent

to double the punishment provided for the offence, when committed at the second or

subsequent examination.

17 PRACTICAL / DISSERTATION / PROJECT REPORT EXAMINATION

Student involved in malpractices at Practical / Dissertation / Project report

examinations shall be dealt with as per the punishment provided for the theory

examination.

18 The Competent Authority, in addition to the above mentioned punishments, may

impose a fine not exceeding Rs. 10,000/- on the student declared guilty.

* Note : THE TERM “ANNULMENT OF PERFORMANCE IN FULL”

INCLUDES PERFORMANCE OF THE STUDENT AT THE THEORY AS WELL

AS ANNUAL PRACTICAL EXAMINATION, BUT DOES NOT INCLUDE

PERFORMANCE AT TERM WORK, PROJECT WORK & DISSERTATION

EXAMINATION.




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18 Appendix-G: Guidelines for imposing punishment for copy

cases/misconduct

Guidelines for imposing punishment on the examinees caught copying/ involved in

any type of misconduct during or after Examination

Sr.

No. Nature of Malpractice Quantum of Punishment

1

Examinee found communicating or

talking with other examinees during

examination

Cancellation of examination of examinee in

that course

2 Examinee found with copying material

related to the paper but having not used the

material

Cancellation of performance of examinee in

that course

3 Revealing identity in any form in the

answer written or in any other part of the

answer book by the examinee with clear

intent of getting illegal benefits

Cancellation of performance of entire

examination of that semester(1)

4 Examinee found marking an appeal to the examiner revealing both i.e. name and address


examination of that semester (1)

5 Examinee found writing provocation, abusive or threatening language in the answer book



6 Examinee found having written on palm

or on his/her body or on clothing in the

examination



7 Cases of mass copying/individual copying

reported in assessment center reported

during the examination


examination of the examinee/s (1)

8 Examinee caught copying from the

copying material, whether examinee

accepts or denies of the same


examination of that semester and debarring

from one additional subsequent examination

(1+1)

9 Examinee found exchanging answer

books/ slip of papers with other examinees/

writing from others answer book/ allowing

other examinee to copy from his/her



from one additional subsequent semester

examination (1+1)




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answer book

10 Examinee found influencing the examiner/

any other person connected with the

examination



from two additional subsequent

examinations (1+2)

11 Examinee possessing copying material and

having copied from the same, but denial of

its use, refusal to give statement to that

effect. Misbehavior with invigilator and

officers related to examination




examinations (1+2)

12 Examinee found smuggling in or

smuggling out answer book as copying

material




examinations (1+2)

13 Examinee found destroying his own

answer book/ taking away his own answer

book and/or removing blank/ written pages

from the main answer book




examinations (1+2)

14 Examinee possessing copying material and attempts to destroy the evidence/runs away with copying material. Misbehavior with invigilator and officers related to exam



from three additional subsequent

examination(1+3)

15 Examinee found smuggling in previously

written answer book and inserting it in

present answer book




examination (1+3)

16 Examinee found

(i) impersonating or

(ii) for whom impersonation is noticed

(i)Cancellation of performance of entire



examinations (1+3), plus he/she shall be

handed to police authorities

(ii) Cancellation of performance of entire



examinations (1+3), plus the case shall be

reported to Vishrambag police station.

17 Insertion of currency note to bribe or

attempting to bribe any of the person/s

connected with examination




examination(1+3) and currency to be

forfeited to Non-Government account of




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college

18 Examinee found sending out or taking in

question paper from outside




examination (1+3)

19 Examinee found tempering with mark

sheet/ certificate issued by the institute Cancellation of performance of entire



examination (1+3)

20 Attempt to forge the signature of the

invigilator on the answer book Cancellation of performance of entire



examination (1+3)

21 Examinee found bringing or in possession of any weapon in examination room/ hall and making any kind of violence among examinees/ staff of examination



from five additional subsequent

examinations (1+5), plus handing over the

examinee to police authorities.

22 Cases of mass copying reported during the examination

Result shall be held up. Punishment shall be

based upon the actual investigation report.

23. If on previous occasion a If on previous occasion a disciplinary

action was taken against a examinee for

malpractice used at exam and he/she

caught second time for malpractice used at

examination

Enhanced punishment can be imposed on the

examinee. This enhanced punishment may

extend to double the punishment

provided for the punishment for the earlier

offence of malpractice.

24 Examinee involved in malpractices at

Practical/dissertation/ project report

examination

Case shall be dealt with by appropriate

inquiry committee and recommend the

punishment to competent authority

25 All other cases not covered Above Punishment shall be decided by inquiry

committee based on above mentioned

punishment

Note: Complaint Redressal Committee may reduce/increase the punishment depending on the severity of the malpractice.




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19 Appendix-H: Guidelines for imposing punishment for

malpractices/lapses

Guidelines for imposing punishment for Malpractices and lapses on the part of the

paper Setter, Examiner, Moderator, Referee, Faculty or any other person connected

with the conduct of the examination

Sr.

No. Nature of Malpractice /Lapses Punishment

1 Paper-setter found responsible for

leakage of the question set in the end

semester examination whether

intentionally or due to the negligence

before the time of examination

Disqualification from any examination

work + disciplinary action by the

competent authorities as per the rules

applicable

2 Leakage of the question/question paper

set of the end semester examination

before the time of examination by any

person /s connected with the conducts of

examination

Disciplinary action by the competent

authorities against the guilty/ responsible

person/s as per the prevailing rules/code

applicable

3 Favoring a student (examinee) by

examiner, moderator, referee in

assessment of answer books / dissertation

/ project report /thesis by assigning the

examinee marks to which the examinee is

not entitled at the examination



competent authorities

4 Examiner/ moderator/ referee

intentionally/ negligently not assigning

the marks in ESE to the student to which

he/she is entitled, in assessment of his

/her answer books/ dissertation /project

work,



concerned competent authorities

5 Paper-setter not setting prescribed

number of questions in ESE question

paper set.


work for a period of three years.

6 Paper-setter repeating question in

same/different section/s



7 Paper-setter setting question outside the

scope of the syllabus






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Sr.

No. Nature of Malpractice /Lapses Punishment

8 While assessing answer books examiner

showing negligence in detecting

malpractices used by the student/s

As decided by the concerned competent

authorities of the institute.

9 Faculty acting as Guide for U.G./P/G.

projects/dissertations showing

negligence in supervision of dissertation

/project work (e.g. use of manipulated

data by a student)



10 DEC showing apathy in carrying out

duties related to examination (such as

not taking rounds to the examination halls

during examination period or opening the

packet of question paper before

prescribed time)



11 Invigilator helping student in copying

answers during the actual conduct of

examination or showing negligence in

reporting cases of copying when on

supervision duty.

Disqualification from any examination work up to a period of three years + disciplinary action by concerned competent authority as per the rule.

12 Invigilator /faculty helping students

(examinees) in mass copying while on

examination duty.

Permanent disqualification from any examination work + disciplinary action by the concerned competent authorities as per the rule.

13 The competent authority may report the case of the concerned implicated person to the

appropriate police Authorities as per the provision of Maharashtra Act No. XXXI of

1982.




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20 Appendix-I: Office Staff at Central Assessment Cell

Officers / Staff at Central Assessment Cell (CAC)

Designation Eligibility Numbers

Coordinator

DEC/Assistant Professor/

Competent faculty appointed by

COE

01

Officer-In charge Competent faculty/ Staff appointed

by COE 02

Office clerk Competent staff appointed by

COE 02

Computer operators Appropriate persons appointed by

COE 02

Scrutiny assistants Appropriate persons appointed by

COE 04

Peon/Sweeper Class-IV 02

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