pdf functionality making the most of pdf transcripts and exhibits john garnett director yeslaw
TRANSCRIPT
What is PDF?
PDF = Portable Document Format
Document format independent of app software or hardware
Document looks/prints the same regardless of platform Windows, Mac OSX, iPad, Android, …
Introduced by Adobe in 1993, published specification
PDF 1.7 released as public standard (ISO 32000-1:2008)
Royalty free us
Free software to view, search, markup and print PDF files
Most every computer has the ability to view a PDF
De facto rich electronic document standard (ASCII +)
Rich Document Format
Multiple fonts (typefaces, sizes, plain, bold, italic)
Accented and foreign character support (e.g. San José)
Graphic elements – page borders, logo graphics
Bookmarks for single-click access to desired content
Intra-document and external hyperlinks
Attachments – multiple files included in one file package
Digital signatures – to tamper proof documents
Built in compression
Has all the features for an excellent transcript
Practicable for use?
Electronic and platform independent
Not proprietary, e-Discovery compatible
Open standard with free viewing software for all platforms
Most every computer already has PDF viewing software
Well known file type not known as a vector for malware
Not blocked by email malware filters
Feature rich yet secure and compressed for mobile
Already an e-filing standard and understood by attorneys
Excellent solution for transcript delivery
PDF Applications
100’s of available applications across multiple platforms Windows PCs, Mac OSX, iOS iPads iPhones, Android Devices
Windows 8 “Reader” – default PDF viewing app Does not support all features – we do not recommend
Mac OSX Preview – default PDF viewing app Does not support all features – we do not recommend
Adobe provides the “Gold Standard” for PDF Files Supports all features Adobe Acrobat Reader = free viewer Adobe Acrobat Standard & Pro = create PDF files
Adobe PDF Applications
Adobe Acrobat Reader (free) View, search, print, markup, markup reporting Annotate, highlight, underline, bubble, arrows
Adobe Acrobat Reader for iPad and Android (free) Download from the app store, view, search, print, markup Save marked up transcripts then open on PC
Adobe Acrobat Standard – Pay ($) Create PDF files
Adobe Acrobat Pro – Pay more ($$) Adds attorney tools: redaction, Bates Stamping, batch processing 3D Graphic and Prepress “preflight” tools
Adobe PDF Applications
Adobe Acrobat Standard DC Buy it/perpetual license = $299 Monthly subscription (1-yr commitment) $12.99/mo Monthly subscription (month-to-month) $22.99/mo
Adobe Acrobat Pro DC Buy it/perpetual license = $449 Monthly subscription (1-yr commitment) $14.99/mo Monthly subscription (month-to-month) $24.99/mo
Adobe Acrobat DC = Document Cloud Send and track (large) documents – too large to email
Buy vs. Subscribe
Window of compatibility with Windows & Office Versions
5-Year Support Window for Application
Acrobat 8 (Nov 06) not compatible with Windows 7
Acrobat XI (Oct 12) for XP and later (not Vista) is required for compatibility with Office 2013
Adobe Acrobat DC (Apr 15) for Windows 7 and later So if your on XP you cannot buy the latest version Are you about to upgrade to Windows 7, 8 or 10? You’d have to pay to update your Acrobat software
Expect a 2-Year Release Schedule
Adobe Releases
Adobe Acrobat Version Release Date Features
Adobe Acrobat 8Reader 8 November 2006 Update 8.1 in June 2007 for Office 2007
Vista, & 64-bit Windows
Adobe Acrobat 9Reader 9 June 2, 2008 Standard creates forms
*support ended in June 26, 2013
Adobe Acrobat XReader XAdobe Reader X for AndroidAdobe Reader X (10.1) for iOS
November 15, 2010 November 18, 2010October 9, 2011
Acrobat Std & Pro save search results to spreadsheet and PDF reportsAdds mobile device support*Software supports ends in Nov 15, 2015
Adobe Acrobat XIReader XI October 15, 2012
Update for Touch/TabletOffice 2103 CompatibilityWindows XP, 7 and 8 (not Vista)No Page extract for digitally signed docs
Adobe Acrobat DCAcrobat Reader DC April 6, 2015
Adobe Document Cloud (Send and Track)New Touch/Tablet InterfaceWindows 7, 8 & 10 compatibilityNo XP and Vista compatibility
Standard PDF 14 Fonts
Times – Serif Font (Times New Roman)
Helvetica – San Serif Font (Arial)
Courier – Monospaced Font (Courier New)
Symbol: p
Zapf Dingbats:
Supported by all PDF-compliant viewers No need to provide a font descriptor in the file – keeps file small Look of document remains consistent
Monospaced vs. Variable Pitch
1 UNITED STATES DISTRICT COURT 2 NORTHERN DISTRICT OF CALIFORNIA 3 SAN FRANCISCO DIVISION 4 ---o0o--- 5 6 SECURITIES AND EXCHANGE ) 7 COMMISSION, ) 8 Plaintiff, ) 9 vs. ) No. C-08-4238 CRB10 RAJ P. SABHLOK and MICHAEL C. )11 PATTISON, )12 Defendants. )13 ______________________________)
1 UNITED STATES DISTRICT COURT 2 NORTHERN DISTRICT OF CALIFORNIA 3 SAN FRANCISCO DIVISION 4 ---o0o--- 5 6 SECURITIES AND EXCHANGE ) 7 COMMISSION, ) 8 Plaintiff, ) 9 vs. ) No. C-08-4238 CRB10 RAJ P. SABHLOK and MICHAEL C. )11 PATTISON, )12 Defendants. )13 ______________________________)
1 UNITED STATES DISTRICT COURT 2 NORTHERN DISTRICT OF CALIFORNIA 3 SAN FRANCISCO DIVISION 4 ---o0o--- 5 6 SECURITIES AND EXCHANGE ) 7 COMMISSION, ) 8 Plaintiff, ) 9 vs. ) No. C-08-4238 CRB10 RAJ P. SABHLOK and MICHAEL C. )11 PATTISON, )12 Defendants. )13 ______________________________)
Courier - Monospaced
Helvetica – Variable Pitch Times Roman – Variable Pitch
Monospaced vs. Variable Pitch
1 M A S T E R I N D E X - V O L U M E 20 2 EXHIBITS 3 FOR THE PEOPLE: 4 NO. DESCRIPTION ID. EVD. 5 2 KNIFE 5738 6 3 DIAGRAM 5761 7 4 DIAGRAM 5761 8 5 DIAGRAM 5761 9 7 CD 573010 8 CD 569111 9 TRANSCRIPT 573012 10 TRANSCRIPT 5691
Courier - Monospaced
Times Roman – Variable Pitch 1 M A S T E R I N D E X - V O L U M E 20 2 EXHIBITS 3 FOR THE PEOPLE: 4 NO. DESCRIPTION ID. EVD. 5 2 KNIFE 5738 6 3 DIAGRAM 5761 7 4 DIAGRAM 5761 8 5 DIAGRAM 5761 9 7 CD 573010 8 CD 569111 9 TRANSCRIPT 573012 10 TRANSCRIPT 5691
Hyperlinks
Hyperlinks to locations within document e.g. hyperlinked word index with page:line references
Hyperlinks to attached documentse.g. Hyperlinked exhibits attached
Hyperlinks to external webpagese.g. hyperlinks to company webpage in footer
Hyperlink to Adobe Advanced Search Tool
Hint: add Back Navigation buttons
Bookmarks
Links to co. websites: contact, schedule depo, or help page
Links to select pages: examination index, exhibit index Session Index: morning and afternoon sessionsExamination index: where each direct/cross beginsExhibit Index: where each exhibit is introducedWord Index pages
Links to attached documents: attached exhibits
Exhibit Cross Reference
Hyperlinked Word List
Printing
Print with no scaling
Do not fit or shrinkoversized pages
No auto-rotate orcentering
Print Document andMarkups
Maintains youroriginal formatting
Exhibits
Attached exhibits make the transcript file larger
Scan at 200-300 dpi and not 1200 dpi(300 dpi is 2x larger than 200 dpi)
Do not scan B&W photocopies in color(color is 10-20x larger than B&W)
What PDF version is your scanner using(1.3 PDF might be 4x larger than 1.7 PDF)
Use Adobe Acrobat to Optimize and OCR(deskew, despeckle, downsize, and OCR)
Exhibits – How Big Should They Be?
B&W photocopy of a documentB&W 200 dpi 10-15 kB/pageColor 300 dpi 20-45 kB/page
8 ½ x 11 color photographColor 250-350 kB/page