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PCR Improvements

October 2009-2010 The Forms The Website

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One Form

Formerly we had: File review form Guidance/Instructions Corrective Actions

These are now combined into one form for each section: EI, EI Transition, ECSE

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How to Read this Form:

I. Procedural Safeguards Comments/Corrective Action

Item # and response choices listed here:

200O Yes O No

For some items, it is required that you enter the date of the item. For these items, when you answer “Yes” you will need to enter the date of the document in the comment section.

The item to review will be listed here.

This area is for clarifying comments for those items you answer “No” or “NA” or which may require additional documentation to substantiate compliance.

Date of Initial:Provide date of document you are using here if requested. If you need to enter additional information after a date has been entered on the SPR&I site, save your answer, go back to the comment and add information after the date, then save your answer again.

The item # the Guidance refers to will be listed here:Guidance200

Guidance, if any, for the item above will be listed here.

The required corrective action for items that are noncompliant will be listed here.

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When a date is asked for here, you will also need to enter it on the website in the comments

section.

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EI PCR File Review Changes

Last year, started with #101, this year they start with #100.

Dates are required for the following questions: 100, 101, 104, 114, 118, 122, 138

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Corrective actions were clarified:

Two types of corrective actions for EI, EI Transition, ECSE: Review additional files. (50% of the original

number reviewed) and list the SSID and compliance status for each file in SPR&I. or

Send required information (report, etc.), reconvene meeting or team, and provide date of same.

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EI Transition PCR File Review Changes Last year, started with #201, this year they

start with #200. Dates are required for the following

questions: 200, 202, 203

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ECSE PCR File Review Changes

Last year, started with #301, this year they start with #300.

Dates are required for the following questions: 300, 301, 302, 304, 305, 312, 319, 320, 344, 350

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ECSE PCR File Review Changes

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The Website

Reminders Changes

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Complete page and click on “save” and “lock”

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More detail: Child information

Excel

You can sort by “All” or “Not Reviewed”

After you have chosen compliance status, save your

work.

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After county contact reviews, you can sort in a variety of ways.

Each section shows the range of standards contained within

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Notes on Corrective Actions requiring file reviews… If the corrective action for a standard requires

review of additional files, you will be able to select “yes” or “no” but not “corrected.”

Reason: We are still developing a component that will identify Systemic Noncompliance.

Enter all files on the system prior to doing file reviews. This allows you to see which standards are out, pull new files, and review all noncompliant standards at the same time on the new files.

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Notes on Corrective Actions requiring file reviews… When the feature for systemic reviews is

active on the web, you will be able to go back to the standards and choose “corrected.”

At that point, the comments section will automatically provide the required # of slots to enter SSID#s and their compliance status.

If a file is entered and noncompliant, this becomes a systemic correction. Stop, train, and review additional files.

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Questions?