payroll system2

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Chapter

1

INTRODUCTION

Every worker remembers his or her first payday. Whether the check was big or small,

there was a deep satisfaction in tearing open the envelope and seeing that dollar sign. Over the

years, the checks may arrive with less fanfare, but always with a strong sense of pride. This is

the nature of work; fair and timely compensation for a job well done.

Payroll, at its most basic, is the process by which an employer pays an employee for workperformed. If you own your own business, but don't have any employees, then you don't have

to worry about payroll. But as soon as you hire your first worker, you have a responsibility to

pay that employee on time and the correct amount.

If employers fail in their payroll duties, their workers will be less motivated to fulfill their end

of the bargain. They'll be less productive and suffer from low morale. And if you make a

mistake on an employee's paycheck enough times, he'll probably quit.

From the worker's perspective, payroll seems like a simple task. But there's more to it than just


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signing a check and delivering it to your desk. An employer must make sure that the proper

taxes are withheld from each paycheck and that those funds are paid to the right government

agency at the right time.


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STATEMENT OF THE PROBLEM

Our task is the creation of a new payroll system. The old system is outdated andno longer adequately manages the payroll process and the entry of employee time card

information. Therefore, manual intervention is required to process the payroll. In

addition to the preexisting category of salaried employee, which the current payroll

process does support, our organization now accommodates two new types of

employees: those employees working on commission, and those employees working on

an hourly basis. The current payroll process doesn't support these two new employee

types, which are described in detail later in this problem statement

GENERAL PROBLEMOne of the certain problem is like monitor the employees when log-in of automatic

time to keeping system to they really monitor the employees and system payroll, and also

create a module to automatically compute the employees salary and most of all make

design and security module for decrease a risk of a data loss.

SPECIFIC PROBLEMS

One of the specific problem of payroll system is suffer to the error like compute

mistaken or what else problem about computerized wages.


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CURRENT STATEMENT OF THE TECHNOLOGY

DESCRIPTION OF THE CURRENT SYSTEM

A complex matrix of statutes, regulations, and procedures governs the

control of classified information, public access to governmental information, and

the

maintenance of governmental record.

PERSONNEL

10 current employees

1.Janet B. Moneda

# 5 Chestnut Street new Marikina subdivision san roque Marikina City

Female

Marikina City

Married

2.Jhem T. Talledo

# 54 Sitio Manalite Cogeo gate 1 Antipolo City

Male

Marikina city

Married

3.Jason E. divino

# 1 Chestnut st. New Marikina subd. San Roque M.C

Male

Marikina City

Single

4.Ronel A. Monforte

# 1 Chestnut Street New Marikina subdivision san roque Marikina City

Male

Marikina City

Single

5.Melanie A. Monforte

# 1 Chestnut Street New Marikina Subdivision San Roque Marikina City

Female

Marikina City

Single


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6.Jenny R. Somera

# 1 Chestnut Street New Marikina Subdivision San roque Marikina City

Female

Marikina CitySingle

7.John Paul S. Limbaro

#127 Sitio Manalite BRGY. Bagong nayon Cogeo Gate-1, Antipolo city

Male

Antipolo City

Single

8.Joel A. Reyes

#033 sitio cacalog brgy sta cruz antipolo city

Male

Atipolo City

Marride

9.Jennifer T. Alfredo

#13 Brgy. Mayamot Antipolo city

Female

Antipolo City

Single

10.Daniel A. Alvares

#19 Sitio Angela Brgy Dela Paz Antipolo city

Male

Antipolo City

Single


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OBJECTIVES

GENERAL OBJECTIVES

Whether you use a manual, in-house computerized or outsourced payroll system,

the main objective is to compensate employees for services rendered. The system should

also meet your payroll tax obligations. Within these objectives, a number of tasks must be

executed. Payroll-processing duties vary by employer. Still, some general rules apply.

Wage Payment-Employers are required to establish regular paydays and compensate

employees accordingly. Most states have payday laws that say when employees should

be paid by. Your payroll system should enable accurate wage and deductioncomputation. The process includes setting up new hires in the system; updating

employees payroll records; calculating regular and overtime wages, salaries and

additional pay such as bonuses, commissions and retroactive pay; and deducting payroll

taxes and voluntary deductions such as health insurance and retirement contributions. The

system should have a report-printing feature that allows you to review, and if necessary,

modify the payroll before printing paychecks and pay stubs.

SPECIFIC OBJECTIVES

The purpose of this project is to put into practice what we have learnt so far in our

software. We spent most of the semester studying extreme programming. With extremeprogramming, the client knows how far he or her software is coming and knows what to except

at one particular time or the other. The software is built exactly the way the client wants it to be

built.


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SCOPE AND LIMITATIONS

SCOPE

The System is designed for the enhancement or development of Computerized

Payroll System for Jundel Garments. It includes the features that can Add Employees

record, Edit Employees information, Delete Employees record, print / Save the Pay Slip of

each employee and Updating Employees information as well as the Weekly Salary, Cashadvance, the rate per day, overtime, Gross payment, Net pay, and Deduction such as

withholding tax and SSS, adding up with a log-in log-out process for security purpose.

Moreover, with help file can be used by the users to know how to use the payroll software.

LIMITATIONS

On the other hand, this study limits only to the proposed enhancementComputerized Payroll System of the Jundel Garments. A proposed system which can

only be access by authorized person. It does not support network topology

implementation, online program or online transaction.

METHODOLOGY OF THE STUDY

The system in a Payroll System of the Jundel garments is the correct process of

each employees on garments. To improve and fulfill the goals that must be observed.


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CHAPTER2

INTRODUCTION

An Introduction to the methods and techniques adopted within the designThe software was built using Visual Basic and it can run on computers that have the .NET

Framework installed. We divided the whole project into five main modules: employee data, payroll

records, rates, ledger and help.

When a data is saved, the data gets written into an VB file. Keeping in line with making the software

platform-independent, VB 2010 is also a highly platform-independent format for storing data. This is

where all the data of the employee is stored, along with each months payroll data for the employee.

There is also a separate VB 2010 file for storing current rates. For an employee data or payroll data


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to be saved to the file, it has to be serialized. Getting any data from the file will require the data to

first be deserialized before it can be used. Serialization and deserialization helped make the data

storage very simple.

We also used the object-oriented paradigm to code and organize our program. This ensured code

reuse, and efficient updating of the code later on.

DIAGRAM OF THE MAIN COMPONENTS

Payroll System

Form 1

Log in to the

Form2

Form 2

Jundel Garments

Payroll System

Form2

Employees Information

Form2Computation of employees

Salary

Form 2

Save the files

Payroll System

Form 1

Log in to the

Form2

Form 2

Jundel Garments

Payroll System

Form2

Employees Information

Form2Computation of employees

Salary

Form 2

Save the files

More detailed description of the most important modules of the design

The most important modules of the design are the employee data, payroll salary and dayrates.

For the employee data module, we had to keep track of the identification number, name, union

membership status, pension plan agreement and payroll of an employee. We also had to link these to


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a general module that will hold all the other employees. There had to be a means of storing all these

data, retrieving them, adding data and deleting data without giving any errors. From the employee

data module, we had to create a link to the employee's pay records.


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CHAPTER

3

INTRODUCTION

Some of the difficulty we faced was in trying to make the desired functions work. At

first the coding seemed a little complex, so we went back to the client for clarification and we were

able to get a more detailed description of the functions. After studying the IDE we wanted to use, the

coding became less complex and we were able to figure out how to go about it.


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*Technical issues encountered

* Software development practices adopted

Technical issues encountered

Some of the technical issues and questions we encountered were with the following:

How the program saves data

How errors are detected and the error messages that shouldAppear. What happens when we try overwriting data that already exists on the list

Is the software user friendly?

Is the Graphic User Interface elegant ?

The platform the software should run on.

We were able to answer and resolve these issues after meetings and discussions with the

entire group.

Software development practices adopted

We used Extreme Programming to build the software.

We adopted the whole team approach in which the client was involved through out the

software development.

We used simple designs which were as simple as the current functionality allowed by the

system. We first began with very simple design which is incrementally improved.

Continuous integration was also used where each code was compiled run and tested before

adding to the system after which the system must meet all the criteria

The most important practice adopted was pair programming. We paired up with membersof the team and each team met at various times to code. After each pair coded, they made

sure they tested and compiled it, then added it to the main system which they sent to the

other group members.

We also made sure that we coded according to coding standards, the development codes

were consistent and had the same style through out.


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SCREENSHOTS OF THE FINAL SYSTEM

*Below are some screenshots of the final program.

Log in Form 1

The log in system is purposed to enter you to the next object, to going to the

payroll system write your username and your password according to your make in

register.

Payroll System Form 2

After open Log-in appear the program payroll system that we made.

Summary

Payroll system is the sum of all financial records ofsalaries for an employee, wages,

bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services
http://en.wikipedia.org/wiki/Financialhttp://en.wikipedia.org/wiki/Salaryhttp://en.wikipedia.org/wiki/Wagehttp://en.wikipedia.org/wiki/Tax_deductionhttp://en.wikipedia.org/wiki/Financialhttp://en.wikipedia.org/wiki/Salaryhttp://en.wikipedia.org/wiki/Wagehttp://en.wikipedia.org/wiki/Tax_deduction


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they provided during a certain period of time. Payroll plays a major role in a company for several

reasons.

Montessori Professional College

Marikina Branch

Payroll System

A Project

Presented to

Computer The Laboratory of

Montessori Professional college

In Partial fulfillment

Of the requirements for the Degree of

Payroll System

By

Limbaro, John Paul S.

Armodia, Armsly T.

Bonitillo, Ana Mhe G.

Torrecampo, May M.

Curamen, Cristina F.

Villareal, Rachelle A.

Mr. Joseph Edward M. Samson

April. 12, 2013


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Montessori Professional College

Marikina Branch

INSTRUCTORS RECOMMENDATION SHEET

Payroll System

A Project

Presented to

Computer The Laboratory of

Montessori Professional college

By

Limbaro, John Paul S.

Armodia, Armsly T.

Bonitillo, Ana Mhe G.Torrecampo, May M.

Curamen, Cristina F.

Villareal, Rachelle A.

Mr. Joseph Edward M. Samson

April. 12, 2013


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payroll system2

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