Pay for Performance and Evaluation

System Summary

Monday, November 16, 2015

Agenda Pay for Performance

Process breakdown

Halogen Software Introduction

Process Workflow

How to use the software

My Performance / My Employee Records Go over handouts that provide login information for new employees

Those without computer access at work/county email are allowed to have notifications sent to there personal

emails per a request through the Personnel Department

My Tasks/Task Status Completing Assigned tasks

Checking status of each step by employee

Managing progress of Goals and Development Plans

Pay for Performance

• 3rd year in place

• All employees placed in a pay grade, within the pay range (80%-120%)

• General Employees – December-January

• Management Employees – February

• Department Heads – March

• Rubric

• General Employees are evaluated on 10 competencies and Management and Department Heads are evaluated on 15.

• Increases applied in the first payroll of the following April.

• Increase amounts for April 2016 = 2%

Halogen Software

• Online web based software

• Brief profile

• Houses all evaluations from 2013 to present

• Tracks all pay for performance increases

• Ability to add and post comments, notes and documents

Process Workflow

Manager writes employee appraisals

Second level manager approves appraisals HR rep approves appraisals Manager meets with employee and writes comments

Employee acknowledgement & adds final comments

Manager sign-off HR rep sign off

• Ten core competencies:• Job Knowledge• Quality of Work• Productivity• Time Management• Dependability• Attendance• Communication• Teamwork• Judgment/Decision Making• Attitude

The full form is available on the Personnel Department webpage

Evaluation Form

Employee Portion

• This is the only portion the employee will be responsible for on the evaluation form.

• Remember that all content is saved in your records for future reference.

Sample Email Notification:Appraisal Process- Task to Complete

From: Personnel Department [ed.smudde@co.Monroe.wi.us]Sent: December 11, 2015 1:01 PM

To: Johnny SampleSubject: Appraisal Process – Task to Complete

You have at least one task to complete in the performance evaluation process. Please complete your assigned task as soon as possible. You will continue to be reminded until you complete your task, and reminders will become more frequent as the due date for that task approaches. If you fail to complete a task by the due date, your manager will be notified.

Please visit the following web page and follow the instructions to perform the necessary tasks. https://global.hgncloud.com/monroe/welcome.html

Username: J-Sample55Should you require assistance, please contact: ed.smudde@co.monroe.wi.us

REMEMBER YOUR ID AND PASSWORDSPasswords are Case Sensitive & must include one number

Included in handouts

Timeline General Employees 12/1/15 – 1/31/16

Managers 2/1/16 – 2/28/16

Department Heads 3/1/16– 3/31/16

Wage increases – 1st payroll in April 2016

Goal to hold all managers accountable for evaluations All managerial and Department Heads will be evaluated on 5 additional competencies

Managing Employee Performance

Defining Roles and Responsibilities

Fiscal Management

Analytical Thinking

Organizing Ability

Forms/Guides All three forms and guides that are being used are viewable at:

http://www.co.monroe.wi.us/departments/personnel

Any Questions?