pavzain bp80 property manager

7/25/2019 PAVZAIN BP80 Property Manager

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AIM

BP.080 FUTUREPROCESS

MODEL

Property Manager

Implementation


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BP.080 Ftre Pro*e$$ Mo)el

Document Control

Change Record8

Date Author Version Change Reference

&8%an(0&(

Pra#een Mi$!all Dra+t &A -o Pre#io$ Do*ment

Reviewers

Name Position

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Content$

Do*ment Control....................................................................................... ii

E#ent Catalog.............................................................................................&

Property Manager.................................................................................. &

Pro*e$$ Li$ting an) Pro*e$$ De$*ription$....................................................(

Property Manager.................................................................................. (

PR9 P- 900& Pro*e$$ : Site i)enti;*ation an) Contra*t Signo


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PR9 P- 9008 Pro*e$$ : Amen)ment o+ re#ene lea$e...............................(

-arrati#e............................................................................................. (Poli*ie$................................................................................................ (Pro*e$$ Step$...................................................................................... (Detaile) Pro*e$$ Step$........................................................................ (5

PR9 P- 900@ Pro*e$$ : Report$.................................................................. (4

-arrati#e............................................................................................. (4Pro*e$$ Step$...................................................................................... (4Pro*e$$ Diagram.................................................................................(@

Open an) Clo$e) I$$e$ +or t!i$ Deli#erale............................................./0

Open I$$e$........................................................................................./0Clo$e) I$$e$......................................................................................./0

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"vent Catalog

T!i$ *omponent li$t$ all e#ent$ to 2!i*! t!e $ine$$ re$pon)$.

Property #anager

"vent $D Name %ype Description &re'uency

E,9P-900& Site i)enti;*ation an) rent*ontra*t $igning

Temporal I)enti+ying t!e $itale $ite an) $igning o+ t!e rent *ontra*t 2it! $ite o2ner A)!o*

E,9P-900( Lo*ation?Dra+t lea$e *reation Internal Create a lo*ation an) )ra+t lea$e +or t!e $ite 2it! t!e lea$e )ate term$ an)lo*ation

A)!o*

E,9P-900/ E=pen$e Lea$e Creation Internal T!e lea$e i$ *reate) 2it! t!e re3ire) payment )etail$ A)!o*

E,9P-900 Lea$e Payment Internal T!e payment relate) to t!e lea$e i$ *reate) Daily?Mont!ly

E,9P-9001 Amen)ment o+ e=pen$e lea$e Internal Amen) t!e lea$e +or $ite $!i+t ing' lea$e termination or lea$e e=ten$ion A)!o*

E,9P-9005 Re#ene?Slea$e Lea$eCreation

Internal T!e lea$e i$ *reate) 2it! t!e re3ire)illing )etail$ A)!o*

E,9P-9004 Lea$e Billing Internal T!e illing relate) to t!e lea$e Daily?Mont!ly

E,9P-9008 Amen)ment o+ re#ene lea$e Internal Amen) t!e lea$e +or lea$e termination an) lea$e e=ten$ion A)!o*

E,9P-900@ Report$ Internal T2o report$ one in)i*ating t!e *ontra*t an) it$ $ite )etail$ an) ot!er

in)i*ating *ontra*t )etail$ along 2it! payale )etail$

A)!o*

Property Manager ImplementationFile Re+" /0/&/405.)o* 6#. 7

Open an) Clo$e) I$$e$ +or t!i$ Deli#erale /& o+ (4

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Process isting and Process Descriptions

Property #anager

"vent Process %itle Description of Process (utput

PR9P-900& E,9P-900&

Site i)enti;*ationan) Contra*t Signoe t!e lea$e

Finali>e) lea$e

PR9P-900 E,9P-900

Creation o+ in#oi*e$an) normali>e) line$

On*e t!e lea$e i$ ;nali>e) *!e* t!e $*!e)le$ *reate)' at!ori>e t!e$ame' ato*reate in#oi*e$' *reate normali>e) line$ to e tran$+erre)to L an) ;nally re*on*ile all t!e a**ont$ in L a+ter payment an)normali>e) line$ po$te) in L

In#oi*e$ *reate)' Payment$)one an) -ormali>e) line$tran$+erre) to L

PR9P-9001 E,9P-9001

Amen)ment o+e=pen$e lea$e

T!e lea$e i$ amen)e) i+ t!ere i$ any *!ange 2!i*! !appen$ to t!elea$e.

Amene)e)? Terminate) lea$e

PR9P-9005 E,9P-9005

Creation o+re#ene?$lea$e

Ba$e) on t!e )etail$ a#ailale in t!e *ontra*t enter t!e illing )etail$in P- an) ;nali>e t!e lea$e

Finali>e) lea$e

PR9P-9004 E,9P-900

4

Creation o+ in#oi*e$

an) normali>e) line$

On*e t!e lea$e i$ ;nali>e) *!e* t!e $*!e)le$ *reate)' at!ori>e t!e

$ame' ato*reate in#oi*e$' *reate normali>e) line$ to e tran$+erre)to L an) ;nally re*on*ile all t!e a**ont$ in L a+ter re*eiptre*ognition an) normali>e) line$ po$te) in L

In#oi*e$ an) -ormali>e) line$

+or illing

PR9P-9008 E,9P-9008

Amen)ment o+re#ene lea$e

T!e lea$e i$ amen)e) to terminate t!e lea$e or to e=ten) t!e lea$e Amen)e)? Terminate) Lea$e

PR9P-900@ E,9P-900@

Report$ T2o report$ one in)i*at ing t!e *ontra*t an) it$ $ite )etai l$ an) ot!erin)i*ating *ontra*t )etail$ along 2it! payale )etail$

Report Otpt$



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PR) PN )**+ Process , -ite identication and Contract -ign/o0

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to in)enti+y t!e $itale $ite +or *on$tr*tion y -et2or team. On*e $*! $ite i$ i)enti;e) t!e

+a*ilitie$ team 2ill negotiate 2it! t!e $ite o2ner an) a+ter #eral agreement' t!e *on$tr*tion o+ $ite i$ $tarte). T!e $ite i$ in$pe*te) to $ee2!et!er it ;t$ to t!e re3irement$ +or $ati$+ying net2or *o#erage. An) a+ter $ati$;e) re$lt$ t!e 2ritten *ontra*t 2ill e $igne) 2it! t!e $iteo2ner.

Policies

1- T!e p!y$i*al *ontra*t $igne) 2ill e $a#e) at $pe*i;* pat!.2- T!e Ra)io )epartment 2ill in+orm t!e +a*ilitie$ team regar)ing t!e $ite$ 2!i*! $ati$;e$ net2or *o#erage *riteria.

Document &low

1- Ra)io Department2- Fa*ilitie$ team3- Ci#il' Tran$mi$$ion' Po2er team

Process -teps

$D Performer 12or3%itle4

Action Automation Description

&.& Ra)io Department S*ot +or t!e $ite lo*ation Manal Ra)io Department 2ill $*ot +or t!e lo*ation$ 2!ere t!e $ite$ nee) to e $etpa**or)ing to t!e re3irement$ +or $ati$+ying net2or *o#erage. T!ey 2ill +rni$! /or more option$ +or lo*ation$ in an area.

&.( Fa*ilitie$ Team ,eral agreement et2een t!e $iteo2ner an) +a*ilitie$ team +or $ite

Manal Fa*ilitie$ Team 2ill t!en approa*! o2ner$ o+ t!e lo*ation$ +or negotiation$. A+ternegotiation' a #eral agreement i$ arri#e) at.

&./ Ci# il ' Tran$mi$$ion'Po2er an) Ra)io team

Site ere*tion Manal On*e t!e #eral agreement i$ rea*!e) et2een t!e $ite o2ner an) t!e +a*ilitie$team a+ter t!e a$i* in$pe*tion t!e $ite i$ ere*te). T!i$ $ite i$ again $e*t to+rt!er more in$pe*tion.



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&. Ci# il ' Tran$mi$$ion'Po2er an) Ra)io team

Site in$pe*tion Manal On*e t!e #eral agreement i$ rea*!e) et2een t!e $ite o2ner an) t!e +a*ilitie$team t!e Ci#il' Tran$mi$$ion' Po2er an) Ra)io Team go to *!e* t!e $ite. I+ t!e $itein$pe*tion +et*!e$ po$iti#e re$lt$ t!en +a*ilitie$ team *an pro*ee) to !a#e a $igne)*ontra*t 2it! $ite o2ner.

&.1 Fa*ilitie$ Team Contra*t $igning Manal On*e t!e $ite i$ +on) o a+ter t!e in$pe*tion +a*ilitie$ team $ign$ t!e *ontra*t 2it!$ite o2ner.



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PR) PN )**5 Process , Creation of location and draft lease

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to *reate ne2 lo*ation$ +or t!e $ite$. On*e t!e lo*ation i$ *reate) +a*ilitie$ team *an *reate a

lea$e 2it! t!e )etail$ mentione) in t!e *ontra*t lie lea$e *reation )ate' e=e*tion )ate' lo*ation )etail$' et*.

Policies

1- T!e p!y$i*al *ontra*t $igne) 2ill e atta*!e) to t!e lea$e.2- A *$tom $*!e)le) alert 2ill e $ent to ;nan*e team on*e t!e $*anne) *opy o+ t!e lea$e i$ atta*!e) to t!e lea$e.3- T!e *ontra*t #ale nee)$ to e entere) in t!e #ale $et *reate) +or *ontra*t nmer$.

Document &low

1- Fa*ilitie$ team

Process -teps



(.& Fa*ilitie$ Team Creation o+ lo*ation Manal T!e type o+ property 6il)ing' oor' o*e' lan)' par*el' an) $e*tion7 +or $ite i$$ele*te).

T!e )etail$ *orre$pon)ing to t!e property lie name o+ t!e property' a))re$$' area)etail$' tenre type' et*. are mentione).

T!e !ierar*!y $e) +or lo*ation i$ Lan).Par*el.Site Co)e

Fa*ilitie$ Team A))ing t!e *ontra*t name to t!e #ale$et

Manal A)) t!e *ontra*t name to t!e #ale $et *ontra*t re+eren*e +or t!o$e *ontra*t$ 2!i*!*ontain$ mltiple $ite$ in a $ingle *ontra*t. T!i$ i$ $e) to a#oi) t!e in*orre*tentrie$ eing pa$$e) on to t!e lea$e.



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(.( Fa*ilitie$ Team Creation o+ )ra+t lea$e Manal T!e lea$e )etail$ are entere) in t!e lea$e 2in)o2.T!e lea$e name $!ol) e $ame a$ t!at o+ Site -mer.T!e lea$e nmering 2ill e atomati*.T!e lea$e )etail$ lie type o+ lea$e' lea$e e=e*tion )ate' *ommen*ement )ate'termination )ate' $er re$pon$ile +or lea$e' lo*ation )etail$' et*. are entere).Lea$e A$tra*te) y 2ill e )e+alte) to t!e U$er entering t!e lea$e )etail$

T!e *ontr*t nmer nee)$ to e a))e) to t!e DFF to eep tra* o+ t!e $ite$ 2!i*!

are *oming n)er t!i$ *ontra*t.T!e lea$e 2ill e *reate) 2it! appro#al $tat$ a$ GDra+tH an) lea$e $tat$ a$ GA*ti#eH.T!e $*anne) *opy o+ lea$e agreement i$ atta*!e) to t!e lea$e n)er atta*!ment*ategory' -e2 Contra*tJ

Sy$tem Alert Atomati* A )aily $*!e)le) alert me$$age i$ $ent to t!e Finan*e team 2it! )etail$ o+ :&. Lea$e -ame(. Lea$e -mer/. Atta*!ment Category

T!e alert 2ill e $ent to t!e DL$.



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PR) PN )**6 Process , Creation of e7pense lease

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to *reate ne2 e=pen$e lea$e. T!e a$i* )etail$ +or t!e lea$e are entere) y t!e +a*ilitie$ team.

T!e AP team 2ill *!e* 2!et!er t!e $pplier +or t!e lea$e i$ alrea)y *reate) or not an) 2ill *reate a $pplier i+ it i$ na#ailale. T!e AP team 2ill*!e* +or t!e *orre*tne$$ o+ t!e lea$e y *omparing it 2it! t!e $*anne) *opy o+ t!e lea$e *ontra*t. T!en t!e payment term$ +or t!e lea$e a$ pert!e *ontra*t are entere) y t!e AP team. A+ter *!e*ing t!e *omplete lea$e +or *orre*tne$$' t!e appro#al $tat$ i$ *!ange) to GFinalH.

Policies

1- T!e p!y$i*al *ontra*t $igne) i$ atta*!e) to t!e lea$e y +a*ilitie$ team at t!e time o+ *reation o+ lea$e.

Process -teps



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Detailed Process -teps

T!ere are #ario$ in)$ o+ lea$e$ 2!i*! *an e *reate) at t!e time o+ *reation a$ n)er $tep /.(. Depen)ing on t!e in) o+ lea$e 2!i*! i$ $igne)t!e 2ay 2e mae entrie$ in t!e payment$ ta o+ lea$e 2in)o2 )i


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In t!i$ *a$e it i$ re*ommen)e) to !a#e a $*!e)le )ay a$ & +or t!e payment +or )ration &0OCT(0&0 to /&MAR(0&&. Bt it 2ill *reatean in#oi*e on 0&OCT(0&0 in$tea) o+ *reating an in#oi*e on &0OCT(0&0. T!e prolem i+ 2e !a#e a $*!e)le )ay a$ &0 i$ t!at' a$ t!enormali>ation *reate$ normali>e) line$ a*ro$$ t!e *omplete )ration o+ t!e lea$e i.e. +rom &0OCT(0&0 till en) o+ t!e lea$e' it 2ill *reatenormali>e) line$ on &0t!o+ ea*! mont! an) 2ill generate a $eparate ornal on &0 t!o+ ea*! mont! t!rog!ot lea$e )ration +orpayment ma)e on &0OCT(0&0. -o2 i+ 2e *!ange t!e $*!e)le )ay to &' it 2ill $till generate normali>e) line$ +or t!e payment ma)e on&0OCT(0&0 t t!i$ 2ill get *le) 2it! ot!er normali>e) line$ generate) on & $to+ ea*! mont! an) it 2ill *reate one *on$oli)ate)entry +or all normali>e) line$ on & $to+ ea*! mont!.

All t!e 3arterly' $emiannal' annal an) one time payment$ nee)$ to e normali>e). Bt 2e 2ill not e normali>ing mont!ly payment$ a$ it2ill a$ it i$ pro#i)e $ t!e a**onting a$ :

Dr. Rent E=pen$e

Cr. Spplier Liaility

-ormli>ation i$ $e) to no* o< t!e Prepai) E=pen$e 2it! Rent E=pen$e on mont!ly a$i$.



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PR) PN )**8 Process , Creation of invoices and normali9ed lines

Narrative

On*e t!e appro#al $tat$ i$ *!ange) to GFinalH' a *on*rrent re3e$t 2ill e atomati*ally triggere) to *reate t!e payment $*!e)le. T!e

payment $*!e)le$ +or t!e lea$e are *!e*e) +or t!e *orre*tne$$. T!e nee)e) payment$ are at!ori>e) +rom t!e at!ori>e payment$ ta. T!epayment i$ e=porte) to payale$ $ing e=port payment$ to payale$ ta. T!e e=porte) payment$ are t!en importe) in payale$ $ing payale$open inter+a*e import program to *reate in#oi*e in payale$. T!e in#oi*e$ are *!e*e) +or t!e *orre*tne$$. Similarly to apportion t!e portion o+prepayment a*ro$$ t!e *omplete term o+ t!e lea$e' prepayment normali>ation i$ )one 2!ile *reation o+ t!e lea$e. en*e normali>e) line$ 2ille *reate) +or t!e lea$e a$ per FASB&/ $tan)ar). T!e$e normali>e) line$ are tran$+erre) to $le)ger a**onting y rnning tran$+ernormali>e) line to L program. T!e a**onting 2ill e *reate) +or t!e $ame $ing G*reate a**ontingH in property manager. T!e$e line$ are t!entran$+erre) to L $ing *on*rrent re3e$t. T!e payment o+ t!e in#oi*e i$ )one in payale$ an) appropriate a**onting 2ill e *reate) +orprepayment. Finally in L t!e re*on*iliation i$ )one.

Policies


Process -teps



.& Payale$ Team At!ori>e Payment Manal?Atomati*

T!e payment$ +or at!ori>ation are *!e*e) +or t!e *orre*tne$$. T!e appropriate$*!e)le$ a$e) on t!e open perio)$ 6o+ L an) Payale$7 2ill e at!ori>e) #iaat!ori>e payment$ ta.

T!e payment $tat$ i$ *!ange) +rom GDra+tH to GAppro#e)H.

T!e re3e$t Appro#e or Can*el Appro#al o+ S*!e)le$ *an e rn to appro#e t!epayment$ +or mltiple lea$e$.

.( Payale$ Team E=port Payment$ to Payale$ Manal?Atomati*

On*e t!e payment$ are at!ori>e) t!e payment$ nee)$ to e e=porte) to payale$.T!i$ i$ )one y $ele*ting?)e$ele*ting e=port *!e*o= an) $ing e=port tton.Only t!e $ele*te) payment 2ill e e=porte) to payale$. T!i$ $ele*tion *an ea$e) on t!e open perio)$.Ne *an al$o rn t!e E=port Payment Item$ to AP re3e$t i+ 2e 2ant to e=port t!epayment$ +or mltiple $ite at one time.

E=port Payment$ to Payale$ Atomati* On*e t!e e=port i$ )one t!e *on*rrent re3e$t o+ E=port Payment Item$ to AP i$rn to tran$+er payment to payale$ an) *reate in#oi*e in payale$



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./ Payale$ Team Creation o+ Prepayment In#oi*e Atomati* On*e t!e payment i$ $ent to payale$' t!e *on*rrent re3e$t Payale$ OpenInter+a*e Import i$ rn 2it! Ora*le Property Manager a$ $or*e to *reateprepayment in#oi*e?in#oi*e$ in payale$ 6a$e) on tran$+erre) in#oi*e$ +rom P-7.

T!i$ re3e$t 2ill e $*!e)le) on )aily a$i$.

Creation o+ Prepayment In#oi*e Manal A+ter t!e *reation o+ t!e in#oi*e$ in t!e payale$' t!e in#oi*e$ are *!e*e) +or t!e*orre*tne$$ in payale$. Lea$e name 2ill e*ome a part o+ in#oi*e )e$*ription.

. Payale$ Team Payment o+ In#oi*e$ Manal T!e in#oi*e i$ #ali)ate) an) pai) in payale$ an) a**onting +or t!e $ame i$

*reate) in payale$ $ing *reate a**onting..1 Payale$ Team -ormali>e) Line$ tran$+erre) to S

le)ger A**ontingAtomati* T!e *on*rrent re3e$t Tran$+er -ormali>e) Line$ to L i$ rn in P- to *reate

normali>e) line$ in $le)ger a**onting. T!e$e line$ are *reate) to apportion t!eportion o+ prepayment e#enly a*ro$$ t!e perio) o+ prepayment.

.5 Payale$ Team Create A**onting an) Tran$+er %ornalEntrie$ to L

Atomati* T!e *on*rrent re3e$t Create A**onting i$ rn in P- to *reate a**onting +or t!enormali>e) line$. T!e po$ting o+ ornal line$ i$ )one to general le)ger.

Payale$ Team L Re*on*iliation Manal T!e in#oi*e$ an) t!e normali>e) line$ are *!e*e) +or re*on*iliation prpo$e.Manal ornal$ 2ill e *reate) +or ron)ing error$ to e eliminate).

Accounting %ransactions

Prepayment $nvoice:

Dr. Prepai) E=pen$eCr. Spplier Liaility

Normali9ed ines:

Dr. Rent E=pen$eCr. Prepai) E=pen$e

$nvoice Payment:

Dr. Spplier LiailityCr. Ca$!

Net Accounting:

Dr. Rent E=pen$eCr. Ca$!



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PR) PN )** Process , Amendment of e7pense lease

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to amen) t!e e=i$ting e=pen$e lea$e. T!ere are mltiple $ine$$ $*enario$ 2!en a lea$e nee)$

to e amen)e) lie i+ t!e lea$e i$ to e e=ten)e)' i+ $ome $ite$ are to e $!i+te)' i+ t!e *omplete lea$e i$ to e terminate)' et*. On*e t!e lea$e i$*reate) yo *an mae *!ange$ to it only t!rog! e)it or amen)ment. An) $in*e e)it i$ only $e) +or *orre*ting t!e mi$tae$ )one 2!ileentering t!e lea$e )etail$' 2e 2ill e $ing lea$e amen)ment only +or maing *!ange$ to t!e lea$e. T!ere are many $ine$$ $*enario$ 2!i*!nee) lea$e$ to e amen)e) an) ea*! are )i$*$$e) in )etail elo2. T!e pro*e$$ o+ *reation o+ t!e in#oi*e$' tran$+erring t!o$e in#oi*e$ topayale$' *reation o+ normali>e) line$ an) tran$+erring t!o$e line$ to L remain$ t!e $ame. I+ t!ere i$ any )e#iation in t!e pro*e$$ +or $pe*i;**a$e t!en it i$ mentione) !ere. In all ot!er *a$e$ t!e pro*e$$ o+ Creation o+ in#oi*e$ an) normali>e) line$ remain$ t!e $ame.

Policies

1- T!e nee)e) atta*!ment lie penaltie$ or lea$e amen)ment' et*. i$ atta*!e) to t!e lea$e y +a*ilitie$ team at t!e time o+ amen)ment o+

t!e lea$e.

Process -teps



1.& Fa*ilitie$ Team Creation o+ lo*ation Manal I+ it i$ a $ite $!i+ting *a$e an) t!e $ite i$ not *reate) alrea)y t!en ne2 $ite nee)$ toe *reate)

T!e type o+ property 6il)ing' oor' o*e' lan)' par*el' an) $e*tion7 +or $ite i$

$ele*te).T!e )etail$ *orre$pon)ing to t!e property lie name o+ t!e property' a))re$$' area)etail$' tenre type' et*. are mentione).

T!e !ierar*!y $e) +or lo*ation i$ Lan).Par*el.Site Co)e



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1.( Fa*ilitie$ Team Amen)ment to t!e lea$e Manal Amen) t!e lea$e to in*l)e t!e )etail$ o+ t!e amen)e) lea$e.Enter t!e )etail$ lie t!e amen)ment e=e*tion' *ommen*ement an) termination)ate. I+ t!e amen)ment termination )ate i$ eyon) t!e earier termination )ate o+t!e *ontra*t *!ange t!e termination )ate o+ t!e lea$e a$ 2ell.Enter t!e termination )ate +or t!e earlier $ite in t!e lo*ation$ ta. An) enter t!e)etail$ o+ ne2 $ite 2it! appropriate $tart an) en) )ate$ +or t!e lo*ation.o a* to t!e lea$e !ea)er an) a)) t!e atta*!ment a$ $*anne) *opy o+ *!ange

n)er one o+ t!e +ollo2ing type$ : Lea$e Amen)ment O2ner$!ip C!ange Penaltie$

Atomati* A )aily $*!e)le) alert me$$age i$ $ent to t!e Finan*e team 2it! )etail$ o+ :&. Lea$e -ame(. Lea$e -mer/. Atta*!ment CategoryFor t!e lea$e$ 2!i*! !a#e atta*!ment n)er one o+ t!e ao#e *ategory.

1./ Payale$ Team Spplier Creation Manal I+ +or t!e *a$e o+ $ite $!i+ting to ne2 $pplier +rom t!e e=i$ting $pplier i+ t!e ne2$pplier i$ not pre$ent in t!e $y$tem t!en ne2 $pplier nee)$ to e *reate).

T!e $*anne) lea$e agreement i$ *!e*e) to no2 2!et!er t!e $pplier o+ t!e lea$ealrea)y e=i$t$ or not. I+ t!e $pplier i$ not a#ailale alrea)y t!en $pplier +or t!elea$e nee)$ to e *reate) in payale$.

1. Payale$ Team Payment S*!e)le Detail$ Manal On*e t!e $pplier +or t!e lea$e i$ *reate)' payale$ team 2ill ;r$t *!e* +or t!e*orre*tne$$ o+ t!e lea$e )etail$ entere) y +a*ilitie$ team. T!i$ *an e )one y

*omparing t!e )etail$ entere) in t!e lea$e 2in)o2 2it! t!at o+ $*anne) *opy o+ t!elea$e.On*e t!e )etail$ are *!e*e) +or t!e *orre*tne$$ t!en payale$ team enter$ t!epayment )etail$ in t!e payment$ ta a$ per t!e lea$e *ontra*t +or t!e amen)ment$ma)e an) normali>e t!e payment to !a#e t!e prepayment eing apportione)appropriately to t!e tenre o+ t!e prepayment perio).

Payale$ Team A))itional E=pen$e )etail$ lieEle*tri*ity

Manal I+ t!ere are any a))itional e=pen$e )etail$ lie ele*tri*ity t!en i)enti+y 2!et!er itnee)$ to e $prea) a*ro$$ t!e mont!$ or it 2ill e e=pen$e) in one mont! only.I+ t!e payment i$ to e $prea) a*ro$$ t!e mont!$ t!en normali>e t!e payment. I+t!e paymemt i$ not $prea) a*ro$$ mont!$ an) e=pen$e) ot in t!e $ame mont!t!en )o not normali>e t!e payment an) treat t!i$ a$ one time paymemt.

Payale$ Team an)ling o+ penaltie$ Manal I+ t!ere are any penalty )etail$ t!en i)enti+y 2!et!er it nee)$ to e $prea) a*ro$$t!e mont!$ or it 2ill e e=pen$e) in one mont! only.I+ t!e payment i$ to e $prea) a*ro$$ t!e mont!$ t!en normali>e t!e payment. I+t!e paymemt i$ not $prea) a*ro$$ mont!$ an) e=pen$e) ot in t!e $ame mont!t!en )o not normali>e t!e payment an) treat t!i$ a$ one time paymemt.

T!e *omplete )etail$ o+ t!e lea$e are *!e*e) +or t!e *orre*tne$$ again an) t!ent!e lea$e i$ $a#e).

Payment S*!e)le Detail$ Atomati* On*e t!e lea$e i$ $a#e) t!e *on*rrent re3e$t i$ rn to *reate t!e payment$*!e)le. T!i$ $*!e)le i$ *!e*e) +or t!e *orre*tne$$.

1.1 Payale$ Team At!ori>e Payment Manal?Atomati*

T!e payment$ +or at!ori>ation are *!e*e) +or t!e *orre*tne$$. T!e appropriate$*!e)le$ a$e) on t!e open perio)$ 6o+ L an) Payale$7 2ill e at!ori>e) #iaat!ori>e payment$ ta.

T!e payment $tat$ i$ *!ange) +rom GDra+tH to GAppro#e)H.T!e re3e$t Appro#e or Can*el Appro#al o+ S*!e)le$ *an e rn to appro#e t!epayment$ +or mltiple lea$e$.



Do* Re+"%anary &8' (0&(


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1.5 Payale$ Team E=port Payment$ to Payale$ Manal?Atomati*

On*e t!e payment$ are at!ori>e) t!e payment$ nee)$ to e e=porte) to payale$.T!i$ i$ )one y $ele*ting?)e$ele*ting e=port *!e*o= an) $ing e=port tton.Only t!e $ele*te) payment 2ill e e=porte) to payale$. T!i$ $ele*tion *an ea$e) on t!e open perio)$.Ne *an al$o rn t!e E=port Payment Item$ to AP re3e$t i+ 2e 2ant to e=port t!epayment$ +or mltiple $ite at one time.

1.4 E=port Payment$ to Payale$ Atomati* On*e t!e e=port i$ )one t!e *on*rrent re3e$t o+ E=port Payment Item$ to AP i$

rn to tran$+er payment to payale$ an) *reate in#oi*e in payale$1.8 Payale$ Team Creation o+ Prepayment In#oi*e Atomati* On*e t!e payment i$ $ent to payale$' t!e *on*rrent re3e$t Payale$ OpenInter+a*e Import i$ rn 2it! Ora*le Property Manager a$ $or*e to *reateprepayment in#oi*e?in#oi*e$ in payale$ 6a$e) on tran$+erre) in#oi*e$ +rom P-7.

T!i$ re3e$t 2ill e $*!e)le) on )aily a$i$.

Creation o+ Prepayment In#oi*e Manal A+ter t!e *reation o+ t!e in#oi*e$ in t!e payale$' t!e in#oi*e$ are *!e*e) +or t!e*orre*tne$$ in payale$. Lea$e name 2ill e*ome a part o+ in#oi*e )e$*ription.

1.@ Payale$ Team Payment o+ In#oi*e$ Manal T!e in#oi*e i$ #ali)ate) an) pai) in payale$ an) a**onting +or t!e $ame i$*reate) in payale$ $ing *reate a**onting. T!e in#oi*e$ are pai) a$ at*!payment 2!ere#er re3ire) a$ e=plain) in t!e )etaile) pro*e$$ $tep$.

1.&0 Payale$ Team -ormali>e) Line$ tran$+erre) to Sle)ger A**onting

Atomati* T!e *on*rrent re3e$t Tran$+er -ormali>e) Line$ to L i$ rn in P- to *reatenormali>e) line$ in $le)ger a**onting. T!e$e line$ are *reate) to apportion t!eportion o+ prepayment e#enly a*ro$$ t!e perio) o+ prepayment.

1.&& Payale$ Team Create A**onting an) Tran$+er %ornalEntrie$ to L

Atomati* T!e *on*rrent re3e$t Create A**onting i$ rn in P- to *reate a**onting +or t!enormali>e) line$. T!e po$ting o+ ornal line$ i$ )one to general le)ger.

Payale$ Team L Re*on*iliation Manal T!e in#oi*e$ an) t!e normali>e) line$ are *!e*e) +or re*on*iliation prpo$e.

Manal ornal$ 2ill e *reate) +or ron)ing error$ to e eliminate).

T!e $tep$ )one !ere are i)enti*al to t!e earlier pro*e$$e$ an) !en*e are not $!o2n in t!e pro*e$$ o2 )iagram.


Ne 2ill e *on$i)ering t!e #ario$ $ine$$ *a$e$ one y one 2!i*! 2ill re3ire amen)ment to t!e lea$e a+ter t!e lea$e i$ alrea)y *reate).

+. -ite shifting without rent increase for same supplier

T!e $ine$$ $*enario i$ t!at $ite in a lea$e i$ $!i+te) to ne2 lo*ation. en*e in property manager t!e $ite *o)e get$ *!ange) +rom one

$ite *o)e to anot!er. At t!e time o+ $!i+ting +rom one $ite to anot!er $ite t!e rent payment i$ not in*rea$e) an) t!e payment i$ to ema)e to t!e $ame $pplier. T!e *a$e i$ e=plaine) 2it! e=ample elo2.

At t!e eginning t!e lea$e i$ *reate) +or t!e )ration o+ 0&%A-(0&0 to /&DEC(0&0 2it! payment eing $emiannal. en*e t!erenee)$ to e payment ma)e on 0&%A-(0&0 an) 0&%UL(0&0. On 0&%A-(0&0 t!e re3ire) payment i$ ma)e an) t!e normali>e) line$+or %anary are al$o tran$+erre) to general le)ger. T!e pro*e$$ o+ tran$+erring normali>e) line$ i$ )one e#en in Ferary. -o2 on 0&MAR(0&0 t!e $ite i$ $!i+te) +rom one $ite to anot!er $ite. en*e no2 payment i$ to e ma)e to ne2 $ite in$tea) o+ ol) one. Bt $in*e t!epayment i$ to e ma)e to t!e $ame $pplier an) $in*e t!e rent +or t!e $ite i$ not in*rea$e) in reality no payment i$ )one +or $e*on) $itentil 0&%UL(0&0 2!en t!e payment nee)$ to e )one +or ne2 lo*ation?$ite.



Do* Re+"%anary &8' (0&(


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In property manager i+ yo terminate a payment e+ore t!e a*tal )ration +or t!at payment t!en a *re)it memo get$ generate). So i+t!e payment i$ ma)e +or )ration o+ 0&%A-(0&0 to /0%U-(0&0 a$ $emiannal payment an) i+ yo terminate t!i$ payment on $ay (8FEB(0&0 t!en property manager *reate$ a *re)it memo +or t!e )ration o+ 0&MAR(0&0 TO /0%U-(0&0 $in*e 2e are not o**pyingt!e $pa*e +or t!at )ration. T!i$ in)i*ate$ re+n).

In or *a$e $in*e t!e rent payment i$ not in*rea$e) an) t!e $pplier i$ al$o t!e $ame' t!ere i$ no nee) to *reate a *re)it memo or*reation o+ payment +or t!e )ration o+ 0&MAR(0&0 to /0%U-(0&0 +or ne2 $ite. In$tea) 2e *an $imply *aptre t!i$ *!ange in lo*ation$ta 2!ere 2e 2ill $pe*i+y t!e e=a*t )ate$ 2!en t!e $ite $!i+ting !appen$ an) 2e 2ill *ontine t!e payment +or ;r$t $ite till /0%U-(0&0

an) *ontine t!e payment +or $e*on) $ite +rom 0&%UL(0&0 to /&DEC(0&0. T!i$ 2ill not generate any *re)it memo an) t!ere 2onHt eany in#oi*e al$o generate) on 0&MAR(0&0 in t!i$ *a$e. Bt a**onting 2ol) e taen *are o+. T!i$ al$o mae$ t!e pro*e$$ a$ 2ell a$n)er$tan)ing o+ normali>e) line$ $impler.

A**onting Tran$a*tion$*+/;AN/5*+*

Dr. Cr

Prepai)E=pen$e

500 ND Spplier Liaility?Ca$! 500ND

Rent E=pen$e &00ND Prepai) E=pen$e &00N

D

*+/&"


20/36

At t!e eginning t!e lea$e i$ *reate) +or t!e )ration o+ 0&%A-(0&0 to /&DEC(0&0 2it! payment eing $emiannal. T!e $emiannalpayment i$ 500ND. On 0&%A-(0&0 t!e re3ire) payment i$ ma)e an) t!e normali>e) line$ +or %anary are al$o tran$+erre) to generalle)ger. T!e pro*e$$ o+ tran$+erring normali>e) line$ i$ )one till April. -o2 on 0&MA(0&0 t!e $ite i$ $!i+te) +rom one $ite to anot!er $ite2it! in*rea$e) $emiannal payment a$ 410ND. en*e no2 payment i$ to e ma)e to ne2 $ite in$tea) o+ ol) one alt!og! $pplier +orit i$ $ame. Sin*e t!e $pplier to 2!om payment i$ to e ma)e i$ $ame 2e $t nee) to mae t!e )i


21/36

*+/#A=/5*+*

Dr. Cr

Prepaid"7pense

10ND Spplier Liaility?Ca$! 10ND

Rent "7pense &(1ND Prepai) E=pen$e &(1ND

*+/;>N/5*+*

Dr. Cr

Rent "7pense &(1ND Prepai) E=pen$e &(1ND

&inal Accounting by 6*/;>N/5*+*

Dr. Cr

Rent "7pense 510ND Prepai) E=pen$e 510ND

6. -ite shifting with rent increase for di0erent supplier

T!e $ine$$ $*enario i$ t!at one $ite in a lea$e i$ $!i+te) to ne2 lo*ation' n)er )ie) line$ +or %anary are al$o tran$+erre) to generalle)ger. T!e pro*e$$ o+ tran$+erring normali>e) line$ i$ )one till April. -o2 on 0&MA(0&0 t!e $ite i$ $!i+te) +rom one $ite to anot!er $itean) one $pplier to anot!er $pplier 2it! in*rea$e) $emiannal payment a$ &(00ND. en*e no2 payment i$ to e ma)e to ne2 $ite

in$tea) o+ ol) $ite. Sin*e no2 t!e $pplier are )i


22/36

memo toget!er to mae a payment. en*e 2e 2ill amen) t!e lea$e again. An) a)) one nonnormali>e) line o+ amont $ame a$ t!at o+*re)it memo. In t!i$ *a$e 2e 2ill al$o e applying in#oi*e groping +or payment line$ !en*e t!e *re)it memo generate) an) t!e in#oi*ene2ly *reate 2ill e grope) toget!er to *reate a >ero #ale in#oi*e. T!i$ 2ay 2e 2ill a*!ie#e t!e *orre*t a**onting re$lt$ a$ e=plaine)elo2.


*+/;AN/5*+*

Dr. Cr

Prepaid"7pense


Rent "7pense &00ND Prepai) E=pen$e &00ND

*+/&"


23/36

iability

&inal Accounting at the end of Aril

Dr. Cr

Rent "7pense (00ND Spplier Liaility (00ND

ocation shifted to new -ite Code on *+/#A=/5*+*

*+/#A=/5*+*

Dr. Cr

Prepaid"7pense


Rent "7pense (00ND Prepai) E=pen$e (00ND

*+/;>N/5*+*

Dr. Cr

Rent "7pense (00ND Prepai) E=pen$e (00ND

An) $o on.

I+ t!e $pplier i$ *!ange) it i$ etter to *reate a ne2 lea$e +or ne2 $pplier an) terminate t!e earlier lea$e.

8. %ermination of the lease

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e terminate).

To a*!ie#e t!i$ 2e 2ill amen) t!e lea$e an) enter t!e termination )ate a$ t!e *rrent en) )ate o+ t!e lea$e. I+ 2!ile terminating t!elea$e all t!e appro#e) perio)$ are taen *are o+' t!en *!anging t!e $tat$ to terminate 2ill not generate any $*!e)le$ an) item$ an)

lea$e 2ill e terminate).

. %ermination of the lease without refund

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e early terminate). Sin*e t!i$ termination i$ !appening +rom $ine$$ $i)e t!ere 2onHte any re+n).

I+ 2e 2ant to early terminate t!e $ite' 2e *an amen) t!e lea$e an) en))ate t!e nee)e) $ite. T!i$ 2ill generate t!e *re)it memo +or t!eremaining perio) o+ t!e lea$e an) $*!e)le$ an) item$ 2ill rn to generate ne2 payment $*!e)le. Ne 2ill amen) t!e lea$e again 6a$ in



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t!e *a$e o+ $ite $!i+ting +or )ie) line 2!i*! 2ill oero #ale in#oi*e 2ill get generate).

?. %ermination of the lease with refund

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e early terminate). Sin*e t!i$ termination i$ not !appening +rom $ine$$ $i)e t!ere2ill e a re+n).

I+ 2e 2ant to early terminate t!e $ite' 2e *an amen) t!e lea$e an) en))ate t!e nee)e) $ite. T!i$ 2ill generate t!e *re)it memo +or t!eremaining perio) o+ t!e lea$e an) $*!e)le$ an) item$ 2ill rn to generate ne2 payment $*!e)le. T!e *re)it memo generate) !erein)i*te$ re+n) an) it *an e !an)le) in t!e Payale$ it$el+. Mae t!e payment +or t!e *re)it memo generate) an) it 2ill e treate) a$re+n) y t!e $y$tem in Payale$.

T!e a**onting +or t!e $ame 2ol) e a$ +ollo2$ :

Be+ore maing payment o+ t!e Cre)it Memo

Dr. Spplier Liaility

Cr. Prepai) E=pen$e

A+ter maing t!e payment o+ t!e *re)it memo :

Dr. Ca$!?Ca$! Clearing A**ont

Cr. Spplier Liaility

Final a**onting a+ter payment

Dr. Ca$!?Ca$! Clearing A**ont

Cr. Prepai) E=pen$e

@. "7tension of the lease

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e e=ten)e).

To a*!ie#e t!i$ amen) t!e lea$e an) enter t!e termination )ate a$ t!e )ate eyon) t!e earlier termination )ate. Al$o *!ange t!etermination )ate o+ lea$e in )etail$ ta. o *an *!ange t!e lo*ation )etail$ in lo*ation$ ta. It 2ill 2arn a$ t!e ne2 termination )ate i$not yet $a#e) an) 2e are entering )ate eyon) termination )ate. Sa#e t!e lea$e. It 2ill a$ yo 2!et!er yo 2ant to e=ten) t!epayment term$. E=ten) t!e payment term$. It 2ill a$ 2!et!er yo 2ant to renormali>e t!e payment$. Do not renormali>e t!e



Do* Re+"%anary &8' (0&(


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payment$. T!en it 2ill prompt +or a$o+ )ate' enter t!e earlier termination )ate a$ a$o+ )ate. T!i$ i$ t!e )ate till 2!i*! normali>ation 2illnot e *on$i)ere) e#en t!og! t!e term$ are nappro#e).



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PR) PN )**? Process , Creation of revenuesub/lease lease

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to *reate ne2 re#ene?$lea$e lea$e. T!e a$i* )etail$ +or t!e lea$e are entere) y t!e+a*ilitie$ team. T!e AR team 2ill *!e* 2!et!er t!e *$tomer +or t!e lea$e i$ alrea)y *reate) or not an) 2ill *reate a *$tomer i+ it i$na#ailale. T!e AR team 2ill *!e* +or t!e *orre*tne$$ o+ t!e lea$e y *omparing it 2it! t!e $*anne) *opy o+ t!e lea$e *ontra*t. T!en t!eilling term$ +or t!e lea$e a$ per t!e *ontra*t are entere) y t!e AR team. A+ter *!e*ing t!e *omplete lea$e +or *orre*tne$$ t!e appro#al $tat$i$ *!ange) to GFinalH.

Policies


Process -teps



5.& Re*ei#ale$ Team C$tomer Creation Manal T!e $*anne) lea$e agreement i$ *!e*e) to no2 2!et!er t!e *$tomer +or t!elea$e alrea)y e=i$t$ or not. I+ t!e *$tomer i$ not a#ailale alrea)y t!en *$tomer+or t!e lea$e nee)$ to e *reate) in re*ei#ale$.

5.( Re*ei#ale$ Team Billing S *!e)le Detail$ Manal On*e t!e *$tomer +or t!e lea$e i$ *reate)' re*ei#ale$ team 2ill ;r$t *!e* +or t!e*orre*tne$$ o+ t!e lea$e )etail$ entere) y +a*ilitie$ team. T!i$ *an e )one y*omparing t!e )etail$ entere) in t!e lea$e 2in)o2 2it! t!at o+ t!e $*anne) *opy o+t!e lea$e.At t!i$ time it i$ al$o *!e*e) 2!et!er it i$ a re#ene lea$e or a $lea$e. In *a$e o+$lea$e t!e )etail$ o+ ma$ter e=pen$e lea$e *an e +et*!e) !ere.On*e t!e )etail$ are *!e*e) +or t!e *orre*tne$$ t!en re*ei#ale$ team enter$ t!eilling )etail$ in t!e illing$ ta a$ per t!e lea$e *ontra*t an) normali>e$ t!e illingto !a#e t!e illing eing apportione) appropriately to t!e tenre o+ t!e illingperio).

T!e *omplete )etail$ o+ t!e lea$e are *!e*e) +or t!e *orre*tne$$ again an) t!ent!e appro#al $tat$ i$ *!ange) to GFinalH +rom GDra+tH.

Billing S*!e)le Detail$ Atomati* On*e t!e appro#al $tat$ i$ *!ange) to GFinalH an) lea$e i$ $a#e)' t!e *on*rrentre3e$t S*!e)le$ an) Item$J 2ill e rn atomati*ally to *reate t!e illing$*!e)le. T!i$ $*!e)le i$ *!e*e) +or t!e *orre*tne$$.



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PR) PN )**@ Process , Creation of invoices and normali9ed lines

Narrative

On*e t!e appro#al $tat$ i$ *!ange) to GFinalH' t!e *on*rrent re3e$t 2ill rn to *reate t!e illing $*!e)le. T!e illing $*!e)le$ +or t!e lea$eare *!e*e) +or t!e *orre*tne$$. T!e nee)e) illing$ are at!ori>e) +rom t!e at!ori>e illing$ ta. T!e payment i$ e=porte) to re*ei#ale$

$ing e=port illing$ to re*ei#ale$ ta. T!e e=porte) illing$ are t!en importe) in re*ei#ale$ $ing Autoinvoice Master Import programto *reatein#oi*e in re*ei#ale$. T!e in#oi*e$ are *!e*e) +or t!e *orre*tne$$. Similarly to apportion t!e portion o+ illing a*ro$$ t!e *omplete perio) o+t!e illing normali>ation i$ )one 2!ile *reation o+ t!e lea$e. en*e normali>e) line$ 2ill e *reate) +or t!e lea$e a$ per FASB&/ $tan)ar). T!e$enormali>e) line$ are tran$+erre) to $le)ger a**onting y rnning tran$+er normali>e) line to L program. T!e a**onting 2ill e *reate) +ort!e $ame $ing G*reate a**ontingH in property manager. T!e$e line$ are t!en tran$+erre) to L $ing *on*rrent re3e$t. T!e re*eipt o+ t!ein#oi*e i$ )one in re*ei#ale$ an) appropriate a**onting 2ill e *reate) +or illing. Finally in L t!e re*on*iliation i$ )one.

Policies


Process -teps



4.& Re*ei#ale$ Team At!ori>e Billing Manal T!e illing$ +or at!ori>ation are *!e*e) +or t!e *orre*tne$$. T!e appropriate$*!e)le$ a$e) on t!e open perio)$ 6o+ L an) re*ei#ale$7 2ill e at!ori>e) #iaat!ori>e illing$ ta.

T!e payment $tat$ i$ *!ange) +rom GDra+tH to GAppro#e)H.T!e re3e$t Appro#e or Can*el Appro#al o+ S*!e)le$ *an e rn to appro#e t!eilling +or mltiple lea$e$.

4.( Re*ei#ale$ Team E=port Billing$ to Re*ei#ale$ Manal On*e t!e illing$ are at!ori>e) t!e illing$ nee)$ to e e=porte) to re*ei#ale$.T!i$ i$ )one y $ele*ting?)e$ele*ting e=port *!e*o= an) $ing e=port tton.Only t!e $ele*te) illing 2ill e e=porte) to re*ei#ale$. T!i$ $ele*tion *an e a$e)on t!e open perio)$.Ne *an al$o rn t!e E=port Billing Item$ to AR re3e$t i+ 2e 2ant to e=port t!epayment$ +or mltiple $ite at one time.

E=port Billing$ to Re*ei#ale$ Atomati* On*e t!e e=port i$ )one t!e *on*rrent re3e$t o+ Export Billing Items to ARi$ rn totran$+er illing$ to re*ei#ale$ an) *reate in#oi*e in re*ei#ale$.

4./ Re*ei#ale$ Team Creation o+ In#oi*e Atomati* On*e t!e illing i$ $ent to re*ei#ale$' t!e *on*rrentAutoinvoice Master Importi$ rnto *reate in#oi*e$ in re*ei#ale$ 6a$e) on tran$+erre) in#oi*e$ +rom P-7



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Creation o+ In#oi*e Manal A+ter t!e *reation o+ t!e in#oi*e$ in t!e re*ei#ale$' t!e in#oi*e$ are *!e*e) +or t!e*orre*tne$$ in re*ei#ale$. Lea$e name 2ill e*ome a part o+ in#oi*e )e$*ription.

4. Re*ei#ale$ Team Re*eipt o+ In#oi*e$ Manal T!e in#oi*e i$ #ali)ate) an) re*ei#e) in re*ei#ale$ an) a**onting +or t!e $ame i$*reate) in re*ei#ale$ $ing *reate a**onting.

4.1 Re*ei#ale$ Team -ormali>e) Line$ tran$+erre) to Sle)ger A**onting

Atomati* T!e *on*rrent re3e$t Tran$+er -ormali>e) Line$ to L i$ rn to *reate normali>e)line$ in $le)ger a**onting. T!e$e line$ are *reate) to apportion t!e portion o+illing e#enly a*ro$$ t!e perio) o+ prepayment.

4.5 Re*ei#ale$ Team Create A**onting an) Tran$+er %ornalEntrie$ to L Atomati* T!e *on*rrent re3e$t Create A**onting i$ rn to *reate a**onting +or t!enormali>e) line$. T!e po$ting o+ ornal line$ i$ )one to general le)ger.

Re*ei#ale$ Team L Re*on*iliation Manal T!e in#oi*e$ an) t!e normali>e) line$ are *!e*e) +or re*on*iliation prpo$e.Manal ornal$ 2ill e *reate) +or ron)ing error$ to e eliminate).


Receivables $nvoice:

Dr. Re*ei#ale$

Cr. A**re) A$$etNormali9ed ines:

Dr. A**re) A$$etCr. Re#ene

$nvoice Payment:

Dr. Ca$!Cr. Re*ei#ale$

Net Accounting:

Dr. Ca$!

Cr. Re#ene



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PR) PN )**B Process , Amendment of revenue lease

Narrative

T!e pro*e$$ $!o2$ t!e $tep$ t!at 2ill e taen to amen) t!e e=i$ting re#ene lea$e. T!ere are $ine$$ $*enario$ 2!en a lea$e nee)$ to eamen)e) lie i+ t!e lea$e i$ to e e=ten)e) or lea$e i$ to e terminate). On*e t!e lea$e i$ *reate) yo *an mae *!ange$ to it only t!rog! e)itor amen)ment. An) $in*e e)it i$ only $e) +or *orre*ting t!e mi$tae$ )one 2!ile entering t!e lea$e )etail$' 2e 2ill e $ing lea$e amen)mentonly +or maing *!ange$ to t!e lea$e. T!ere are many $ine$$ $*enario$ 2!i*! nee) lea$e$ to e amen)e) an) ea*! are )i$*$$e) in )etailelo2. T!e pro*e$$ o+ *reation o+ t!e in#oi*e$' tran$+erring t!o$e in#oi*e$ to re*ei#ale$' *reation o+ normali>e) line$ an) tran$+erring t!o$eline$ to L remain$ t!e $ame. I+ t!ere i$ any )e#iation in t!e pro*e$$ +or $pe*i;* *a$e t!en it i$ mentione) !ere. In all ot!er *a$e$ t!e pro*e$$ o+Creation o+ in#oi*e$ an) normali>e) line$ remain$ t!e $ame.

Policies

1- T!e nee)e) atta*!ment lie penaltie$ or lea$e amen)ment' et*. i$ atta*!e) to t!e lea$e y +a*ilitie$ team at t!e time o+ amen)ment o+

t!e lea$e.

Process -teps



8.& Fa*ilitie$ Team Amen)ment to t!e lea$e Manal Amen) t!e lea$e to in*l)e t!e )etail$ o+ t!e amen)e) lea$e.Enter t!e )etail$ lie t!e amen)ment e=e*tion' *ommen*ement an) termination)ate. I+ t!e amen)ment termination )ate i$ eyon) t!e earier termination )ate o+

t!e *ontra*t *!ange t!e termination )ate o+ t!e lea$e a$ 2ell.Enter t!e termination )ate +or t!e earlier $ite in t!e lo*ation$ ta. An) enter t!e)etail$ o+ ne2 $ite 2it! appropriate $tart an) en) )ate$ +or t!e lo*ation.o a* to t!e lea$e !ea)er an) a)) t!e atta*!ment a$ $*anne) *opy o+ *!angen)er one o+ t!e +ollo2ing type$ : Lea$e Amen)ment O2ner$!ip C!ange Penaltie$



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Atomati* A )aily $*!e)le) alert me$$age i$ $ent to t!e Finan*e team 2it! )etail$ o+ :&. Lea$e -ame(. Lea$e -mer/. Atta*!ment CategoryFor t!e lea$e$ 2!i*! !a#e atta*!ment n)er one o+ t!e ao#e *ategory.

8.( Re*ei#ale$ Team Billing S*!e)le Detail$ Manal T!e re*ei#ale$ team 2ill ;r$t *!e* +or t!e *orre*tne$$ o+ t!e lea$e )etail$ entere)y +a*ilitie$ team. T!i$ *an e )one y *omparing t!e )etail$ entere) in t!e lea$e2in)o2 2it! t!at o+ $*anne) *opy o+ t!e lea$e.On*e t!e )etail$ are *!e*e) +or t!e *orre*tne$$ t!en re*ei#ale$ team enter$ t!eilling )etail$ in t!e illing$ ta a$ per t!e lea$e *ontra*t +or t!e amen)ment$ ma)ean) normali>e t!e payment to !a#e t!e nearne) re#ene eing apportione)appropriately to t!e tenre o+ t!e lea$e.

Re*ei#ale$ Team A))itional Re#ene )etail$ i+ any Manal I+ t!ere are any a))itional re#ene )etail$ t!en i)enti+y 2!et!er it nee)$ to e$prea) a*ro$$ t!e mont!$ or it 2ill e ille) in one mont! only.I+ it i$ to e $prea) a*ro$$ t!e mont!$ t!en normali>e t!e illing. I+ it i$ not $prea)a*ro$$ mont!$ an) ille)in t!e $ame mont! t!en )o not normali>e t!e illing an)treat t!i$ a$ one time paymemt.

Bi ll ing S*!e)le Detail$ Atomati* On*e t!e lea$e i$ $a#e) t!e *on*rrent re3e$t i$ rn to *reate t!e il ling $*!e)le.T!i$ $*!e)le i$ *!e*e) +or t!e *orre*tne$$.

8./ Re*ei#ale$ Team At!ori>e Billing Manal?Atomati*

T!e illing$ +or at!ori>ation are *!e*e) +or t!e *orre*tne$$. T!e appropriate$*!e)le$ a$e) on t!e open perio)$ 6o+ L an) Re*ei#ale$7 2ill e at!ori>e) #iaat!ori>e illing$ ta.

T!e illing$ $tat$ i$ *!ange) +rom GDra+tH to GAppro#e)H.

T!e re3e$t Appro#e or Can*el Appro#al o+ S*!e)le$ *an e rn to appro#e t!eilling$ +or mltiple lea$e$.

8. Re*ei#ale$ Team E=port Billing$ to Re*ei#ale$ Manal On*e t!e illing$ are at!ori>e) t!e illing$ nee)$ to e e=porte) to re*ei#ale$.T!i$ i$ )one y $ele*ting?)e$ele*ting e=port *!e*o= an) $ing e=port tton.Only t!e $ele*te) illing 2ill e e=porte) to re*ei#ale$. T!i$ $ele*tion *an e a$e)on t!e open perio)$.Ne *an al$o rn t!e E=port Billing Item$ to AR re3e$t i+ 2e 2ant to e=port t!eilling$ +or mltiple $ite$ at one time.

E=port Billing$ to Re*ei#ale$ Atomati* On*e t!e e=port i$ )one t!e *on*rrent re3e$t o+ Export Billing Items to ARi$ rn totran$+er illing$ to re*ei#ale$ an) *reate in#oi*e in re*ei#ale$.

8.1 Re*ei#ale$ Team Creation o+ In#oi*e Atomati* On*e t!e illing i$ $ent to re*ei#ale$' t!e *on*rrentAutoinvoice Master Importi$ rnto *reate in#oi*e$ in re*ei#ale$ 6a$e) on tran$+erre) in#oi*e$ +rom P-7

Creation o+ In#oi*e Manal A+ter t!e *reation o+ t!e in#oi*e$ in t!e re*ei#ale$' t!e in#oi*e$ are *!e*e) +or t!e*orre*tne$$ in re*ei#ale$. Lea$e name 2ill e*ome a part o+ in#oi*e )e$*ription.

8.5 Re*ei#ale$ Team Re*eipt o+ In#oi*e$ Manal T!e in#oi*e i$ *omplete) in re*ei#ale$ an) a**onting +or t!e $ame i$ *reate) in

re*ei#ale$ $ing *reate a**onting.8.4 Re*ei#ale$ Team -ormali>e) Line$ tran$+erre) to Sle)ger A**onting

Atomati* T!e *on*rrent re3e$t Tran$+er -ormali>e) Line$ to L i$ rn to *reate normali>e)line$ in $le)ger a**onting. T!e$e line$ are *reate) to apportion t!e portion o+illing e#enly a*ro$$ t!e perio).

8.8 Re*ei#ale$ Team Create A**onting an) Tran$+er %ornalEntrie$ to L

Atomati* T!e *on*rrent re3e$t Create A**onting i$ rn to *reate a**onting +or t!enormali>e) line$. T!e po$ting o+ ornal line$ i$ )one to general le)ger.

T!e $tep$ )one !ere are i)enti*al to t!e earlier pro*e$$e$ an) !en*e are not $!o2n in t!e pro*e$$ o2 )iagram.



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Ne 2ill e *on$i)ering t!e #ario$ $ine$$ *a$e$ one y one 2!i*! 2ill re3ire amen)ment to t!e lea$e a+ter t!e lea$e i$ alrea)y *reate).

+. %ermination of the lease

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e terminate).

I+ 2e 2ant to terminate t!e $ite' 2e *an amen) t!e lea$e an) pt en))ate a$ t!e en))ate o+ t!e nee)e) $ite. I+ t!e earlier en) )ate o+t!e lea$e an) t!i$ en) )ate i$ t!e $ame t!en t!e lea$e 2ill e terminate).

5. "7tension of the lease

T!e $ine$$ $*enario i$ t!at t!e lea$e nee)$ to e e=ten)e).

To a*!ie#e t!i$ amen) t!e lea$e an) enter t!e termination )ate a$ t!e )ate eyon) t!e earlier termination )ate. Al$o *!ange t!etermination )ate o+ lea$e in )etail$ ta. o *an *!ange t!e lo*ation )etail$ in lo*ation$ ta. It 2ill 2arn a$ t!e ne2 termination )ate i$not yet $a#e) an) 2e are entering )ate eyon) termination )ate. Sa#e t!e lea$e. It 2ill a$ yo 2!et!er yo 2ant to e=ten) t!e illingterm$. E=ten) t!e illing term$. It 2ill a$ 2!et!er yo 2ant to renormali>e t!e illing$. Do not renormali>e t!e illing$. T!en it 2illprompt +or a$o+ )ate' enter t!e earlier termination )ate a$ a$o+ )ate. T!i$ i$ t!e )ate till 2!i*! normali>ation 2ill not e *on$i)ere)

e#en t!og! t!e term$ are nappro#e).



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PR) PN )** Process , Reports

Narrative

Crrently t!e lea$e$ are maintaine) in CMS $y$tem an) 2it! ne2 pro*e$$ ain 2ill e mo#ing on to Property Manager 2!i*! 2ill e $e) +orlea$e management. Ora*le Property Manager !a$ integration 2it! Ora*le Payale$ +or payment o+ rent. en*e t!e in#oi*e$ are generate) +or

t!e rent payment in property manager an) are tran$+erre) to payale$. An) *on$e3ently a payment i$ ma)e in payale$ o+ t!e rent.

In t!e *rrent CMS $y$tem' 2!en t!e in#oi*e$ are generate) +or rent' t!e in#oi*e nmer $pe*i;e$ t!e Site Co)e +or 2!i*! payment i$ ma)e.Al$o t!e in#oi*e )e$*ription 2ill $pe*i+y t!e )etail$ o+ t!e payment $*! a$ Site *o)e' )ration o+ t!e payment an) lo*ation o+ t!e $ite. T!ein#oi*e$ generate) +rom Property Manager 2ill !a#e a $y$tem generate) In#oi*e -mer an) t!e In#oi*e De$*ription 2ill in*l)e t!e Lea$e-mer.

For t!e Payale$ U$er to n)er$tan) t!e )etail$ o+ ea*! rent payment in#oi*e' t!ere $!ol) e report 2!i*! 2ill a$$o*iate t!e lea$e' t!e lo*ationo+ t!e lea$e' )ration o+ t!e payment ma)e +or t!e lea$e' in#oi*e generate) +or rent payment' #o*!er nmer +or t!at payment' an) t!e$pplier to 2!om t!i$ payment i$ ma)e.

A$ per t!e ne2 $ine$$ nee)$ 2e 2ill e generating t!e lea$e$ 2i! $ite nmer a$ t!e lea$e name an) to eep tra* o+ all t!e lea$e$ 2!i*! are*oming n)er one *ontra*t 2e nee) to enter t!e *ontra*t nmer a$ a DFF ;el) in t!e $y$tem. T!e DFF ;el) nee)$ to e entere) +or all t!e

lea$e$ 2!i*! *ontain t!e $ite +or t!i$ *ontra*t. Anot!er report i$ re3ire) 2!i*! 2ill in*l)e *ontra*t name 2it! t!e )etail$ o+ $ite$ in*l)e) int!e *ontra*t.

Process -teps



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@.& U$er Rn Report Manal T!e report in)i*ating t!e )etail$ +rom Property Manager an) Payale$ i$ rn.

T!e parameter$ $e) are : Spplier -mer Lea$e -mer In#oi*e -mer ,o*!er -mer Site Co)e

In#oi*e From Date an) In#oi*e To Date Payment From Date an) Payment To Date

T!e ;el)$ )i$playe) in t!e otpt are : Spplier -ame Site Co)e Lea$e -mer In#oi*e -mer In#oi*e Date Payment Fre3en*y Payment Prpo$e In#oi*e Amont ,o*!er -mer Payment Amont Lo*ation Co)e

@.( U$er Rn Report Manal T!e report in)i*ating t!e $ite )etail$ +or a $ingle *ontra*t i$ rn.

T!e parameter $e) i$ :Contra*t -mer

T!e ;el)$ )i$playe) in t!e otpt are : Spplier -ame Site Co)e Lea$e -mer Payment Prpo$e Lo*ation Co)e



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Process Diagram

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(pen and Closed $ssues for this Deliverable

(pen $ssues

$D $ssue Resolution Responsibility %argetDate

$mpactDate

& Payment$ Ta to ee=*l)e) +rom Fa*ilitie$a**e$$

In+o$y$

( In*orre*t *al*lation o+lea$e amont +or leapyear

Ora*le

/. In*orre*t *al*laton o+lea$e amont +or t!elea$e$ 2!i*! are $tartingin t!e mi))ay o+ t!emont!

Ora*le

. In*orre*t *al*lation o+

lea$e amont +or t!elea$e$ 2!i*! are $!i+tingin t!e mi))ay o+ t!emont!.

Ora*le

Closed $ssues

$D $ssue Resolution Responsibility %argetDate

$mpactDate



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pavzain bp80 property manager

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