PaulineHaarerPACMeetingThursday,October12,2017 6:30PMSchoolLibrary

InAttendance: KaraBrunt–ChairSaraReevesDebbieGreeneMaxNodwellCarlinDunsmoor-FarleyAmberTurnerCatherineMorrisonHughMacDonaldKarinaYounk Meetingcalledtoorderat6:38PM

• ApprovalofMeetingagendao InclusionofpotentialtalkfromCarlinre:substanceabuseo NoCobb’spresentationo NoTeacher’sreporto NoDPACreporto NoSteamreporto FundraisingreportgoesintoTreasurer’sreporto Approved

• Approvalofpastmeetingminuteso Correctspellingmistake“dishwater”o Correctambiguousmessage–hotlunchesarenotallyetorganized,onlythe

dates–classesgettochoosetheluncheso OnlyElizabethandLinneahavebeencoordinatingdinnerstogo,seeking

additionalsupportfromGrade7o ApprovedSeptemberpendingchangeso RM/S/C

Chair’sreportbyKaraBrunt

• AGMnominationso StillseekingnomineesforPACfor:

§ Fundraising§ DPACRep§ Vice-Chair

o CatherinetoposttheseonFacebookwithdescriptionandopeninvitationo Fundraisingchairshouldhavecommitteearounditsolesslandsdirectlyonthe

individual

• Inparticular,DPACrepcarriesthevoiceoftheschooluptothedistrict,whocancarryvoicesuptotheprovincialministrylevel

• GroupagreementforPACmeetingso Whatwouldmakethisgroupmeetingworkforyou?

§ morefocusdefiningwhatwemeetingsarefor–sharing,decidingo Whatmakesthisasafeandrespectfulplacetomeet?

§ Don’tscareawaynew-comerso Whatwouldmakethisgroupaproductivespacefordecisionmaking?

§ Startandendontime• Havesomebrainstormideasonwhitepapers–seepictures

o WanttomakethePACgroupmeetingsmorewelcomingtonewmemberso Considerre-arrangingtheAgendatoputnewbusinessanddecisionsatthetop,

informationalsharingclosertothebottom–givesmoretimefornewstuffo Hughtodraftupaone-pagequicksummaryofwhatPACisfornew

members/parentsImmediateitems:

1) Start-endontime2) On-goingover-timediscussionsshouldbetabledfornextmeeting3) Movedecisionitems/newbusinesstotopofagenda4) MakeAgendaandshareinadvance

Ongoingconsiderations:1) Howtoshareagendaandenabledifferentpartiestoadjustoradditems2) Review

Principal’sReportbyKarinaYounk(seeAttached):

• Assistantsupervisorvisitedtodiscussresourceoptions• Consideringre-purposingthecomputerlabforsupportroom• Lookingatre-purposingthegazeboforemergencysupplyshed• Parentteacherinterviewsarenextweek• WillhaveemergencyearthquakedrillonOctober19

o Topic–studentlistsforemergencyaccountingwillbetrulyimportanto Drillmightincludetestingstudentattendance,lists,missingchildren,etc

• Halloweenparadecomingup,pleaserespectthedifferencesinstudentagesandtolerancesforscarystuff

Fundraising/Treasurer’sReportsbyDebbieGreene(seeattached):

• Popcorncostswentupbutstillhadstrongsales• Hotlunchesbyclassroomgroupswentwell• Grade5volunteerstakingonOctober15popcorn• Grade3-4splittakingonOctober27Whitespotlunch• Grade7dinnerstogobyRealMeals• Mostordersareonline

• Spent$200onthepop-upshelter–couldstorewithearthquakeitems,butthiscausesanaccessibilityissueasPACdoesn’tcurrentlyhavekeyforstoragelocker

• PurchaseofemergencywaterstoragetankfromFortisBCgrant–waitingforon-propertylocationforfinalstorageandfill

• Icecreamsaleswereverypopular• HavemoniesfromCobbDough-Raiser$145.68frombetweenstores• ClippersCheeroff–havefreeticketsfromtheclub.

o Proposeweoffertoclassesforagradefundraiser,otherwisethePACcantakethem

o RMSC• Proposaltospend$50onMorrellSanctuaryforDivision1and2(K,K/1)

o RM/S/C• LookingatCrisispreventionmessagefromMattDunham(Sirreal)

o Thismessageisvaluabletogetacrosstotheolderstudentsastheymaynotconfidesomuchintheirparents

o ThefundingforthismaycomefromthePrincipal’sdiscretionaryfund• Proposethatweformacommitteetocreateadraftbudgetforfundraisermoney

o CouldadvertisethisonFacebookpageo Max,Kara,Hugh,SarahwilltakethisonwithDebbie-RMSC

EmergencyPreparednessReportbyAmberTurner

• Ouremergencypreparednesshasbeenfocussedmostlyonbasics–hardtojustgetwatertank

• Thereareexpertresourcesavailableinthehealthauthority,buthavenotbeenmadeavailabletotheschoolsystems

• Theministryistryingtodevelopguidelines,mostlybyhandingthemofftoschools• SeekingtohavefollowupfromMinistry,butthisisleavingmuchtobedesired• Hour-Zeroisaprivatecompanythatwillbringschooluptospeedwithrespectto

emergencypreparednessandmakeEPHaleaderinthedistricto Theyoffertraining,resources,candothisinFrencho ThishasbeenimplementedinComoxtogreatsuccesso HaspotentialforsignificantdiscountfromHour-Zeroforbeingfirstschoolin

Nanaimoareao Thisisupfordiscussion,willgetKarinaintouchwithComoxtodiscuss

advantagesOldBusiness

• N/ANewBusiness

• CarlinwithDiscoveryyouthandFamilysubstanceabuseserviceshaspresentationforparents“Let’stalkaboutDrugs”regardingdruguseandlinktomentalhealth,stress,etc.

• Comefrominformationbasis,notfearbasis• MostlyforGrades5,6,7parents,cannotdothisforchildrenunder13years.• Considerofferofprogramanddates,selectadateatnextmeeting

MotiontoadjournbyDebbie,secondedbyHughMeetingadjournedat20:12

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October 12, 2017 PAC Meeting — Agenda

• Opening & Presentation from Cobbs Dough-raiser Program

• Introductions

• Approval of June & September minutes

• Chair 's Report — Group Agreement discussion, Open PAC positions

• Principal's Report

• Teacher's Report

• Fundraising Report

• Treasurer's Report

• STEAM Report

• DPAC Report

• Emergency Preparedness Report (resolution to DPAC? Update onwater storage progress?)

• N e w Business - Clippers Cheer-Off

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Ecole Pauline Haarero great place to learn

Enrolment

Principal's Report to PACOctober 2017243 students in 11 Divisions from K-7

In the last month, our community has been busy with:• Cross-Country Running (M-W-F), Bantam Football (T-Th, games W)

and our whole-school Terry Fox Walk in the rain, Clippers (Gr.5-6-7)Photo Retakes Day, Band & Music routines, Student Leadership,playground games, Open House, Popcorn & Lunch Days, Tim Hortons(Gr. 6-7), N53 Science and Science World presentations

• NLPS/ALPIN Reading Assessments (all grades)• Emergency Kiosk (restocking); Portable discussions• Professional Learning about inclusion practices, our TLC kids,

FreshGrade (for reporting on student progress) and our school goals• Robotics club, jeux de jeudi (for rainy days)• F i r e Safety House (grade 3s - today)• Indigo, Adopt-a-School fundraiser for our library

In the next few weeks, our community will be involved in the following:• Implementing reading groups, support groups, buddy classes

FSA assessments in grade 4 and 7; NLPS/ALPIN assessments tocomplete and data to examine

• Parent-Teacher Meetings next week❖ Shake Out BC Earthquake Drill (as this is during our parent-teacher

interview week, instead of releasing to parents for this drill, we willbe practicing our different roles and setting up the release station)

• Halloween Parade (no weapons, blood and gore please!)

Changes happening at Ecole Pauline Haarer and across the district:• Collaboration (PLC, parents, students, communities, resources)• Curriculum (Core and curricular competencies)• Ongoing Assessment of Student Learning (FreshGrade support)

Inclusion (We are ALL learners and support each other in our learningjourney) and Reconciliation (working to right historical wrongs)

We appreciate the support and involvement of our Parents and PAC.Thanks for all you do to make our school a great place to learn.

4 1 1 I FPACPopcorn Day September 22nd - Sales $212 Revenue $165We had new volunteers in the kitchen learning how to use the machine which wasgreat) The price increase seems to have gone over smoothly.

Fundraising Report

Hot Lunch September 29th - Sales $697 Revenue $262The Noodlebox lunch was successflil despite the short ordering window.

Ongoing:Magazine Sales - Paper Orders due October 19th - Paper forms have not beendistributed yet for this flindraiser)Winter Plant Sale - Order deadline Nov 2ndSpirit Wear - Order deadline November 16thPurdys Chocolate - Order deadline November 16thPopcorn Day October 13th - The grade 5 class are providing volunteers for this oneHot Lunch October 27th White Spot - The grade % class is ready to run this month'slunch

Grade 6Schoolhouse CafeThe grade 6s are running the Schoolhouse Cafe and have made over $86 inSeptember.

Grade 7Dinner to GoThe first 4 weeks are up and the grade 7s are taking turns helping to organize anddistribute the meals. They made $85 in the first 2 weeks.

Upcoming FundraisingEverything for the next while is up and available for order. Near the end of Octoberwe will plan the november hot lunch and get it up online.. Currently we have 168students registered online, and 95% or more of all orders made are placed online.

2017-09-14

Administration:Capital 1,358 1,358 - - 1 , 3 5 8Contingency - - -Foodsafe - -Paypal Fees 80 80 - 80Gifts & Honorarium - -Honorarium - PAC meeting child-mindingOffice/Admin/Printing/Memberships -Principal Discretionary Fund - -

Artists in the School - -Grade 7 grad ceremony ($25 /student)Extra Curricular Activity ($9/student) - -

Library Books (Thrifty's Smile Program) - - -STEAM - -Music Program (incl Twinderella) -

PAULINE HAARER PACTreasurer's Report

Budget - Income and Exendituresas at Sept 30, 2017

Actual A c t u a l B u d g e t R e m a i n i n g

EXPENSES: S E P T / A U G Y T D Y T D Y T D

TOTAL EXPENDITURES $ 1 , 4 3 9 $ 1 , 4 3 9 $ - $ 1 , 4 3 9

(

FUNDRAISING:EXPENSE NET

SEPT/AUG YTD SEPT/AUG YTD YTD

Fortis Warm Hearts Program 1,000 1,000 - 1,000Hot lunch 697 697 435 435 262Popcorn 212 212 212Thriftys Smile Program 93 93 93Spring Fling 0 -Bingo Dividend 0QSP Magazine Orders 0 -Plant Sale 0Clippers Cheer Off 0 - - -Soap Exchange Clean Up Club 0Cobb's Breads (2016/2017) 0 - - -Interest 6 6 - 6Spirit Wear 0 - - -

Total PAC Fundraising 2,008 2,008 435 435 1,573

Classroom Fundraising:Grade 7 - Dinner to goGrade 7 - ice cream sales 316 316 - 316Grade 7 - Bake sale

Total Grade 7 fundraising 316 316 - 316

Grade 6 - Schoolhouse café

TOTAL FUNDRAISING $ 2,324 $ 2 , 3 2 4 $ 435 $ 4 3 5 $ 1 ,889

PAULINE HAARER PACTreasurer's Report

Fundraising Income and Expenses2017/2018

2017-10-11

2017-10-11

CHEQUING ACCOUNT:

30-Sep2017

Balance per bank: (.01%) $ 1,185.47Less: o/s cheques:

Heather Hurst - refund of popcorn order 7.00#876 E l i z a b e t h Herman 223.99#879

Balance per books: $ 9 5 4 . 4 8

BUSINESS HIGH INTEREST SAVINGS: (.45%) 20,542.97

PAYPAL HIGH INTEREST SAVINGS: (.45%) 0.12

GAMING ACCOUNT (An%) 750.27Less: o/s cheques:

#244 NWRSC Pool Ops 360.00

390.27

PAYPAL BALANCE 1,987.65

TOTAL CASH $ 23,875.49

PAULINE HAARER PACStatement of Bank Balances

as at September 30, 2017