patrick brown kim cartland heather knous-westfall liz park october 26, 2015
TRANSCRIPT
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WELCOME TO DATA 101!
Patrick BrownKim Cartland
Heather Knous-WestfallLiz Park
October 26, 2015
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AGENDA Introductions/Ice breakerWhy do we need data?Data integrityData definitionsData sourcesQuestion boxBreak
Surveys and evaluationsData requestsLoad count/FTE reportsDashboardsQuestions
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INTRODUCTION
Patrick Brown, Director of Enrollment Services /Registrar, [email protected]
Heather Knous-Westfall, Institutional Research Manager, [email protected]
Liz Park, Institutional Research Analyst, [email protected]
Kim Cartland, Research Assistant, [email protected]
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WHY DO WE NEED DATA?
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DATA INTEGRITY
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HAVE YOU EVER USED CLICKERS?
A. I am a clicker proB. A couple timesC. What the heck is a
clickerD. Only to change the
channel on my TV
A. B. C. D.
23%
30%
10%
37%
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FUN FACT #1:OUR MOST RECENT ESTIMATED JOB PLACEMENT RATE IS 78%.
A. TrueB. False
True
False
19%
81%
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DATA DEFINITIONS
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COMMONLY CONFUSED TERMSRetention vs. PersistenceCohortsFTE IntentCompleter vs. CredentialCIP vs. EPC
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WHAT IS A RETENTION RATE?A. The percentage of students from
an identified cohort who re-enroll in a subsequent quarter.
B. The percentage of students from an identified cohort who re-enroll or complete their credential by a subsequent quarter.
C. A short-term measure of persistence.
D. An unimportant measure of student success.
A. B. C. D.
55%
3%
10%
31%
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WHAT IS A PERSISTENCE RATE?A. The percentage of students who
indicate they intend to complete a degree.
B. The percentage of students from an identified cohort who re-enroll or complete their credential by a subsequent quarter.
C. The best measure of student success.
D. The percentage of students from an identified cohort who re-enroll in a subsequent quarter.
A. B. C. D.
10% 13%
0%
77%
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2011 2012 20130%
10%
20%
30%
40%
50%
60%
70%
80%
90%
62.2% 61.1% 61.5%
78.1% 78.6% 77.6%
Retention vs. Persistence RatesF-S Retention F-S Persistence
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FUN FACT #2:HOW DOES IPEDS MEASURE RETENTION?A. Fall to Fall retention, the percent of
students from a defined cohort that were enrolled in the next Fall quarter.
B. Fall to Spring retention, the percent of students from a defined cohort that were enrolled in the next Spring quarter.
C. Fall to Fall persistence, the percent of students from a defined cohort that were enrolled OR who had completed by the next Fall quarter.
A. B. C.
17%
52%
31%
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WHICH STUDENTS ARE INCLUDED IN THE IPEDS COHORT?A. Students who are new to RTC,
denoted by their state start coding with a degree-seeking intent code; usually reported for Fall enrollment only.
B. Degree-seeking, full-time students who are new to RTC, who have no prior education, and started in the fall or summer quarter.
C. Derived from the Student Achievement Initiative database. A. B. C.
43%
11%
46%
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WHICH OF THE VARIABLES LISTED BELOW IS NOT PART OF THE PEP COHORT CRITERIA?
A. IntentB. Prior Earned CreditsC. First Year/QuarterD. Full-Time Status
A. B. C. D.
29%
0%0%
71%
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2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-20150
100
200
300
400
500
600
700
800
147 158 150 164134 139
447429
389 390
334311
479496
457 447418
668 664
548 555
483 476
Cohort Comparison 2009-2014
IPEDS First-Time AtD PEP
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AtD IPEDS PEP0%
10%
20%
30%
40%
50%
60%
70%
51%
56%
61%
Completion Rates for the 2009 Cohorts
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HOW MANY CREDITS ARE NEEDED FOR ONE (1) QFTE-S?
A. 12B. 15C. 20D. 45
A. B. C. D.
31%
14%
0%
55%
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HOW MANY CREDITS ARE NEEDED FOR ONE (1) AFTE-S?
A. 12B. 15C. 45D. 60
A. B. C. D.
47%
7%
43%
3%
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WHAT IS STUDENT INTENT?A. The student’s intent for enrolling.
It’s collected the first quarter that the student is enrolled and will never change.
B. The program code (EPC) that the student is enrolled in.
C. The student’s intent for enrolling. It’s collected each quarter that the student is enrolled and may change for each student over time.
A. B. C.
19%
68%
13%
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STUDENT INTENT CONT.Examples of Use:
A: Academic Non-Transfer Degree
B: Academic Transfer
F: Occupational Preparatory M: Multiple Goal Seeker (F &M degree seeking)
H: Apprenticeship
I: Applied Baccalaureate Program
L: General Studies
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WHAT IS INSTITUTIONAL INTENT?A. A code assigned to a program for
identifying the primary intent of the college for offering the specified program.
B. A code assigned to a college for identifying their primary institutional goal and intent.
C. A code assigned to a course for identifying the primary intent of the college for offering the specified course.
D. The funding source assigned to a course.
A. B. C. D.
40%
7%
33%
20%
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IF A STUDENT IS INTENDING ON EARNING A DEGREE, BUT ONLY FINISHES A CERTIFICATE, ARE THEY CONSIDERED A COMPLETER?
A. YesB. NoC. Only if they are
awarded the certificate in SMS
A. B. C.
55%
28%
17%
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WHAT DOES CIP CODE STAND FOR?A. Crazy Instructional
ProgramB. Classification of
Instructional ProgramsC. College Institutional
ProgramD. Current Institutional
ProgramA. B. C. D.
4% 4%
18%
75%
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WHAT DOES EPC STAND FOR?A. Economic Policy
CommitteeB. Emergency Planning
CommissionC. Engineering Production
CertificateD. Equipment Product CodeE. Educational Program Code
A. B. C. D. E.
0% 0%
100%
0%0%
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FOR OTHER DEFINITIONS, CHECK OUT THE DATA DICTIONARY!
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DATA SOURCES
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WHERE DOES THE DATA COME FROM?Student Management System (SMS)
Operational Data Store (ODS)Data Warehouse (DW)
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THE IR WEBSITEDid you know you can find these on our website?IPEDS dataFast FactsLinks to the SBCTC reportsResources for labor market researchCCSSE and SENSE research and resultsDashboards and data reports!
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IR WEBSITE TOUR
Research ReportsHelpful LinksResourcesDashboards
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WHAT IS MISSING?
What resources, reports, or links do you think we should provide?Send any useful reports or links to [email protected]
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QUESTION BOX
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SURVEYS AND EVALUATIONS
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FUN FACT #3:OUR STUDENTS’ MEDIAN AGE IN 2014-2015 WAS:
A. 31B. 32C. 24D. 35
A. B. C. D.
33%
22%
4%
41%
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STUDENT EVALUATIONS
http://www.rtc.edu/page/student-evaluations
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DATA REQUESTS
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FUN FACT #4:FROM 11/2014 TO 09/2015, HOW MANY DATA REQUESTS DID THE IR OFFICE RECEIVE?
A. 17B. 53C. 108D. 146
A. B. C. D.
4%
19%
62%
15%
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Dean Faculty Grants IA Other Staff President VPI0
5
10
15
20
25
30
35
14
9
2320
29
6 7
Requests Received by Employee Type
Nov 2014 to Sep 2015
108 data requests
January: 20 requests
DATA REQUESTS RECEIVED
11 12 01 02 03 04 05 06 07 08 090
5
10
15
20
25Requests Received by Month
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0
5
10
15
20
25
30
35
57 7
25
29
33
27
7
10 11
Data Requests Received by Type
DATA REQUESTS RECEIVED CONT.
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IR CHALLENGES
1. Data Availability
We rely on Data Warehouse.
There is a time lag, data is delayed
We can use live data; however, the numbers may change over time (e.g. FTEs, headcounts)
Let me
ask a
data
questionGlad to help!
We can..BUT BUT…
Dataset Data Type Received
FA -B454 Financial aid spring 2015
8/11/2015
COMPL-B561 Completion data summer 2015
10/13/2015
Hispanic
headcount
s Fall
2015?
Financial aid Fall 2015?
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IR CHALLENGES CONT. 2. Unclear data requests
e.g.
3. Small staff, lots of compliance reporting work, surveys, and some special projects
4. Complicated data requests with multiple relationships between tables takes a long time just to create/run the queries
Can you give me some retention data for my program ?
Program
name?
Year?
Quarter?
What question do you want to answer?
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http://www.rtc.edu/page/institutional-research-ir-office
Request Form Link
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LOAD COUNT/FTE REPORTS
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FUN FACT #5:IN 2014-2015 WE MET AT LEAST 98% OF OUR FTE ALLOCATION.
A. TrueB. False
19%
81%
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Load Count Report
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DASHBOARDS
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FUN FACT #6:OUR TOTAL FTE FOR THE PAST TWO YEARS WAS:
A. 4,004 and 4,141B. 4,006 and 4,141C. 4,141 and 3,980D. 3,980 and 4,004
A. B. C. D.
4%
35%38%
23%
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This dashboard
looks great,
but….how do I use
it?
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DASHBOARD WISHLIST
What kind of dashboard(s) would you like to see?
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FUTURE DIRECTIONS
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WHAT’S NEXT?
Data 102 in Winter 2016 Application of data Real-life examples Data-driven decision making
Special Topic Spring 2016 Additional Dashboards IR/DIG Newsletter Additional Reports Special Projects
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QUESTIONS?
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THANK YOU FOR COMING!
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