pasco school district no. 1 study session – 4:30 pm … · board meeting minutes june 14, 2016 1...

PASCO SCHOOL DISTRICT NO. 1

Board of Directors’ Regular Meeting Tuesday, June 28, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301 A G E N D A

STUDY SESSION – 4:30 PM Public Disclosure Commission Training 1. CALL TO ORDER Mr. Scott Lehrman 2. FLAG SALUTE Student Board Representatives Carson Bergstrom, Abraham Mendoza and Juan Mojica 3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Carson Bergstrom Abraham Mendoza Juan Mojica 4. SPECIAL RECOGNITION Farewell Celebration for Student Board Representatives Ms. Leslee Caul 5. APPROVAL OF MINUTES Regular Meeting of June 14, 2016 6. AGENDA REVIEW 7. AUDIENCE COMMENTS 8. COMMUNICATIONS 9. REPORTS/DISCUSSION A. Pre-K Update Ms. Kristi Docken B. Class of 2016 Graduation Update Mrs. Glenda Cloud 10. ACTION ITEMS A. Election of Legislative Representative to the Board Mr. Scott Lehrman B. Resolution 926: 2016-17 Budget Hearing and Adoption Mr. Howard Roberts, Jr. C. Resolution 927: Authorization of Claims Agent Ms. Sarah Thornton 11. CONSENT AGENDA A. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. Overnight Student Travel – Chiawana High School Dance Team to United Mrs. Glenda Cloud

Dance Association Summer Team Camp in Centralia, WA D. Overnight Student Travel – Chiawana High School Gaining Early Awareness and Mrs. Glenda Cloud

Readiness for Undergraduate Programs (GEAR UP) to the 2016 Student Ambassador Summer Retreat in Pullman, WA

E. Overnight Student Travel – Chiawana High School Yearbook Club to Inland Mrs. Glenda Cloud Northwest Yearbook Camp in Spokane, WA

F. Out of State Overnight Student Travel – Pasco High School Dance Team to Mrs. Glenda Cloud the Hip Hop International USA/World competition in Las Vegas, NV

G. Overnight Student Travel – Pasco High School Yearbook Club to Inland Mrs. Glenda Cloud Northwest Yearbook Camp in Spokane, WA

H. Out of State Overnight Student Travel – Chiawana High School Volleyball Team to Mrs. Glenda Cloud University of Idaho Summer Team Camp in Moscow, ID

I. Overnight Student Travel – Pasco High School Cheer Team to Washington State Mrs. Glenda Cloud University Summer Cheer Camp in Pullman, WA

J. Overnight Student Travel – Pasco High School Volleyball Team to Eastern Mrs. Glenda Cloud Washington University Volleyball Team Camp in Cheney, WA

K. Overnight Student Travel – Chiawana High School Wrestling Team to Washington Intensive Mrs. Glenda Cloud Wrestling Camp in Chehalis, WA

L. Overnight Student Travel – Pasco High School Wrestling Team to Summer Duals Mrs. Glenda Cloud Wrestling Tournament in Cashmere, WA

M. Overnight Student Travel – Chiwana High School Cheer Team to Summer Team Camp at Mrs. Glenda Cloud Great Wolf Lodge in Centralia, WA

N. Graduation Dates 2017 Mrs. Glenda Cloud O. Approval of 2016-17 School Calendar (Revised) Mrs. Glenda Cloud P. Approval to Purchase the City of Pasco Senior Center Mr. Randy Nunamaker Q Approval of Houghton Mifflin Harcourt (HMH) Agreement Mrs. LeAnn Nunamaker 12. FUTURE AGENDA ITEMS 13. EXECUTIVE SESSION 14. ADJOURN

Board Meeting Minutes June 14, 2016 1

Pasco School District No. 1 Board of Directors’ Regular Meeting Tuesday, June 14, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301 M I N U T E S

STUDY SESSION 4:30 p.m. – Budget Workshop Mr. Howard Roberts, Jr. CALL TO ORDER President Lehrman called the meeting to order at 6:30 p.m. followed by an opening statement on policy and procedure. He spoke about the study sessions and bond scenarios and invited all those interested to attend. FLAG SALUTE Mr. Lehrman introduced Angelou Elementary Principal Diana Cissne who then introduced Robotics Club student’s Alexia Fabian, Romeo Murguia, Alex Aung, and Afton Bagley. The students then led the flag salute. Student representatives Bergstrom, Mendoza and Mojica presented each student with a Pride of Pasco pin. Mrs. Cissne also introduced and thanked robotics coaches Mr. and Mrs. Dahon and Angela Johnson who will be a new intern next year. They showed a short highlight video of the robotics students in action. Parents and family members in attendance were also introduced. PRESENT Board of Directors Administrators Scott Lehrman, President Saundra Hill, Superintendent (excused) Steve Christensen, Vice President Michelle Whitney, Deputy/Successor Superintendent Sherry Lancon, Member Glenda Cloud, Deputy Superintendent Amy Phillips, Member Liz Flynn, Assistant Superintendent (excused) Aaron Richardson, Member Sarah Thornton, Assistant Superintendent Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative Audience Mark Rudeen Mark Garrett Randy Nunamaker Diana Rodriguez Tom Hitt Ruvine Jimenez Randy Nunamaker Misty Lace Alma Duran Ester Silvers Kristie Docken Angela Johnson Doug and Debbie Hughes Gervia and Marion Hughes Donnabelle Labonte Debbie Ayde Dora Noble Ines Capetillo Diana Cissne Kristine Jaquins Marty Froelich Vernon Williams Tom Froelich Nancy Sawyer Monica Lamb Don H. Lamb Seth Johnson Bill Pennell Richard Freitag Linda Maxwell Kenney and Ruth Wilson Leon Maxwell Celia Segura Rita Solorzaro Francisco Segura Patricia Campbell Carmen Rodriguez Luis Ramos Maria Elena Ramos John Saga Audrey Howard Kristen Moerdyk Alejandra Ramos Lorena Aranda Felix Vargas Susana Gomez Abraham Howard Roberts, Jr. Suzanne Hall Tosha Kirkham Scott Hammond Richard Campbell


Martin Fabion Susan Sparks Deidre Holmberg Franciscas Segura Mary Riches Natallie Howard Keilani Dittaan Rodney DeHaan Robin Hay Cindy Maltos SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized 38 Pasco School District employees who are retiring or have retired during the 2015-2016 school year. Crystal Apples and words of recognition were provided to each of those present. They will be delivered to those who were not able to attend. The board took a 10 minutes break for cake and punch and returned to open session at 7:44 p.m. Mr. Lehrman emphasized the appreciation for all retirees and the work they do that all contributes to the future of our students. APPROVAL OF MINUTES Ms. Lancon moved to approve the minutes of the regular meeting of May 24, 2016 as presented. Mr. Christensen seconded the motion; the motion carried. AGENDA REVIEW Mrs. Whitney announced that there will an executive session according to RCW 42.30.110(1)(g) personnel and (1)(i) litigation. AUDIENCE COMMENTS Mr. Lehrman explained that after each report the audience may ask questions or make comments on those topics and they are welcome at that time. He opened the floor for comments on any other topics. There were no audience comments at this time. COMMUNICATIONS All board members attended graduations and expressed their appreciation for the students and staff, and expressed their appreciation for our retirees. Dr. Richardson thanked retiree’s for their collective years and expressed his appreciate for their loyalty. He attended the Captain Gray “Carnival for Congo” where students were raising funds for safe drinking water. Mrs. Phillips has had children at Markham Elementary and was able to see her daughter perform in a choir performance. She believes the 6th graders seem to be thriving in middle schools. Mr. Mojica thanked all his teachers, staff, principals, counselors and coaches for his exciting ride. He will remember… once a River Hawk always a River Hawk. Mr. Mendoza reported that it has been a very busy past few weeks. Along with graduations he was able to attend the Pasco Home Dedication and some other activities. Mr. Bergstrom reported that it had been quite a rollercoaster, with the passing of his grandfather, but knew he was with him in spirit, and thought of his as the airplane flew over Edgar Brown Stadium during graduation. He was able to listen to his brother in the McLoughlin band, orchestra and choir concert, and also attended the Home Pasco dedication. On behalf of the other student representatives, he stated that we are proud to be part of the graduating classes of 2016. Thank you to all of our


teachers, staff, and principals that are here for helping us along the way. We could not have done it without you. Mr. Christensen reported that Carson Bergstrom had put his pilot license on hold, but knew he would return to that goal and finish what he started. He attended McGee Night where Pasco High students helped out, and the Mariachi Madness event with Chiawana and Pasco high school’s bands. He gave kudos to the students and Mr. Polk as well, as the performances were outstanding. He also attended the Home Pasco community partners lunch that Parr Lumber sponsored. He thanked McLoughlin Principal Dominique Dennis for his tour of McLoughlin as a reminder of how big it is and how crowded it is. Citing that even though we probably will not get rid of portables, as they are too valuable an asset to those teachers, moving the 6th graders has helped with the overcrowding. He attended a public records act hearing, where they discussed the number of frivolous records requests being made that cost thousands of dollars. They are trying to put some legislation in place that will eliminate the frivolous requests, but still allow access when needed. Mr. Lehrman attended the Team Pasco Home dedication, the board retreat on June 7, where board members set goals for a new way that we as a board are doing work with future Superintendent Whitney. They discussed operational expectations of Mrs. Whitney and the entire district. We set the vision and direction and her job is to implement it. After that, a goal meeting session will be held for the district strategic plan/high level goals. We focused on a handful of 7 or 8 goals that we as a board think are important for student success and student achievement. Mrs. Whitney has that information and we will continue to work on that. These retreats are open to the public and you are welcome to come observe the work we do and see the results in the future. Mrs. Whitney reported that June is celebration month for kinders, elementary, middle school, and high school students. It is a testament to the hard work being done. Students are saying goodbye to old friends, as we remind them that we are here, and only an email away. She thanked all those professionals who were retiring as we celebrate them for their contribution to us as a district and to our community. REPORTS/DISCUSSION Professional Development Update – Mrs. Lobos provided an overview for the board regarding the professional development update for both the ELA and Math instructional materials at both elementary and secondary levels. We will provide an overview of the trainings and supports that will be offered throughout the summer and into the following school year. The curriculum committee has recommended the adoption of instructional materials for both Math and ELA and those have been approved by the board. Discussion followed. 1st Reading Policies: Board Policy 1115 Student Representatives to the Board of Directors – Per the board’s request Ms. Thornton opened discussion of a further revision to the student representative policy which would permit up to four student representatives to serve on the board at one time. Considerable discussion took place with some in favor and some opposed. Ms. Thornton suggested that due to the timeline of the interviews for this year’s student representatives, the topic be tabled and revisited prior to next year’s application process. The board agreed. Mr. Johnson expressed his desire to have all school’s represented, however, believes that the decision should be made by the board and not left to the building principals as some have suggested. It is a valuable experience for all those involved.


ACTION ITEMS Approval for Purchase of Pasco Senior Center – Mr. Nunamaker asked for board approval to move forward with the purchase of the Pasco Senior Center, parcel #112.152.300 and parcel #112.152.299 in the amount of $1,235,000 plus applicable fees and closing costs. The property is located at N. 7th and Marie street, Parcel #112.152.299 and parcel #112.152.300 The purchase of the Senior Center would allow the district to remodel the building to accommodate programs serving young children which are currently housed across various elementary schools, which include ECEAP, special education PreK programs, birth to three, and OT’s and PT’s, for a total of 12 classrooms depending on the final space available upon remodel. This project would open up needed additional classrooms in existing elementary schools. In addition, the special education preschool assessment center currently housed in a restrictive space at the Martin Luther King Center would be placed at the Senior Center. The remodel would likely be complete and students could be moved into the facility in 2017-18. Final approval of the purchase, including all fees and costs, will be brought to the board at June 28th, 2016 board meeting. Approval will allow the district to move forward with A/E work which will help determine the exact number of classrooms the Senior Center could provide, likely between 10 and 16 additional classrooms. The estimated cost per brick and mortar classroom at the Senior Center would be approximately $500,000, which is a cost efficient solution to additional classrooms. For example, the state estimates brick and mortar classrooms to cost $615,000. Additional classrooms at the Senior Center will help provide much needed space elsewhere in the district. The district received $300,000 from this year’s Legislature to support this purchase and remodel and can only be used to turn the Senior Center into an PreK Center. We have already received permission to use the whole $300,000 to pay for A/E services for the remodel. The district intends to renew its request in the next Legislative session for the remaining $2.2 million for this specific project. As long as no K-12 students are placed in the facility it will not count against the district’s inventory for future state match for new schools. Discussion followed. Audience Comments Lorena Aranda and parent, stated that they contract with Pasco as supplemental education providers for Title 1, for children receiving free or reduced lunch and have over 100 students in their center. She strongly encouraged the board to consider adding ECEAP and special education students as they are equally important. Mr. Vargas expressed his support for the proposed purchase of the senior center to be used as an early learning center. When the topic originally came up he was against it, but when it comes to the broader community having access to it, there can be no more important use for the facility than to serve our students. With statistics continuing to show us that there is a need for early learning, we need to come up with a winning strategy. We need to close the gap between them and others in the state. Orlando Rodriguez, a CHS graduate last year, supports the utilizing the senior center as a PreK center citing that it will allow our students to become better prepared when they enter kindergarten. He also expressed his hope that we coordinate with the local community college and that we can prepare students for Ready for Math 101.


Mrs. Phillips moved that the district move forward with the purchase of the Pasco Senior Center for $1,235,000 plus applicable fees and closing costs for parcels #112.152.299 and #112.152.300. Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes CONSENT AGENDA Ms. Lancon moved to approve the Consent Agenda as amended. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen stated that Mrs. Whitney is a new superintendent, and having been through the process of choosing the next superintendent he thinks that we selected the right person, who is doing a wonderful job, with the new curriculum in place, and in addition Ms. Hill on medical leave, proving herself to be very capable. We certainly believe she is the right person moving forward. As far as the salary and process, we consulted two different sources to come up with the compensation for Mrs. Whitney, comparing it to new superintendents throughout the state to come up with something that was in line with, local and state, and we are 10% under that. Some think it is on par with Superintendent Hill’s current salary, but I can assure you, it is not. Although she is a new superintendent, we wanted to give her a salary commensurate to a top administrator of a 2000+ organization. We feel confident she will be a very good superintendent and do good things as she has already done. It is a good contract, fair for us and Mrs. Whitney. Dr. Richardson stated that he thinks it might clear up confusion if release a chart that lists salary, benefits and stipends. Transparency would go a long way, showing the total package and how it aligns with others. Mr. Christensen stated that all the necessary information is listed on the contract and is included in the board packet. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Approved Consent Agenda items include: Personnel – approval of routine personnel items as presented Warrants

o Warrant Date: May 20, 2016 o General Fund warrants numbered 245929-246163 in the amount of $1,634,523.83 o Capital Projects Fund warrants numbered 246164-246169 in the amount of $106,537.49 o Associated Student Body Fund warrants numbered 246170-246189 in the amount of $27,047.47 o Warrant Date: May 31, 2016 o Payroll Fund warrants numbered 246190-246263 and 246345-246348 and 246513-246530 in

the amount of $134,805.95 o Warrant Date: May 31, 2016 o General Fund warrants numbered 246264-246344 and 246349-246492 in the amount of

$8,019,794.46 o Capital Projects Fund warrants numbered 246493-246500 in the amount of $179,156.89 o Associated Student Body Fund warrants numbered 246501-246512 in the amount of $43,924.18 o Warrant Date: June 3, 2016 o General Fund warrants numbered 246531-246683 in the amount of $509,106.60 o Capital Projects Fund warrants numbered 246684-246691 in the amount of $28,837.70 o Associated Student Body Fund warrants numbered 246692-246706 in the amount of $32,712.73


2nd Reading Policies: Policy 5334, Vacations and Policy 7251, Disposal of Surplus Equipment or Materials

Approval of Educational Specifications for New Horizons High School Relocation Project Approval of A/E Recommendation for Architecture and Engineering for Elementary #16 Overnight Student Travel – Chiawana High School Boys Basketball Team to a Basketball Team Camp

at Gonzaga University in Spokane, WA Overnight Student Travel – Chiawana High School Girls Basketball Team to a Basketball Team Camp

at Eastern Washington University in Cheney, WA Overnight Student Travel – Chiawana High School GEAR UP Western Washington College Tour,

August 2016 Overnight Student Travel – Pasco High School Associated Student Body Leadership to Chewelah

Peak Leadership Camp in Chewelah, WA Overnight Student Travel – Delta High School Yearbook Club to Washington Journalism Education

Association Summer Workshop in Bellingham, WA Overnight Student Travel – Delta High School Associated Student Body Leadership to Mt. Rainier

Summer Leadership Camp in Randle, WA Overnight Student Travel – Pasco High School Boys Basketball Team to a Basketball Team Camp at

Eastern Washington University in Cheney, WA Authorization for President Lehrman to Submit Request to Richland School District Approval of Superintendent’s Employment Contract

FUTURE AGENDA ITEMS Mrs. Whitney stated that the next board meeting is scheduled for June 28 and will include a study session on Public Disclosure Commission training with a consultant, honoring our student board representatives, reports on Pre-K and the 2016 graduation. EXECUTIVE SESSION The board went into executive session at 9:50 p.m. according to RCW 42.30.110(g) and (1)(i)). The session is expected to take approximately 45 minutes and will include no action. Assistant Superintendent and Legal Counsel Sarah Thornton will be joining the board. Ms. Lancon opened the door at 10:35 p.m. and extended the session for an additional 10 minutes, and again at 10:45 p.m. for an additional 10 minutes. ADJOURNMENT The Board of Directors adjourned at 10:52 p.m. President of the Board Secretary of the Board

Revised 2-21-06


Agenda Item Summary

AGENDA ITEM NO. : 4 BOARD MEETING DATE: June 28, 2016

TOPIC: Special Recognition – Farewell Celebration for Student Board Representatives

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Leslee Caul

X REPORT

1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE:

To thank our 2015-2016 Student Board Representatives:

Carson Bergstrom, Abraham Mendoza and Juan Mojica.

Following the recognition, cake will be served.

BACKGROUND: (Pertinent past action/events) We will celebrate the accomplishments of our student board representatives and wish them well as they head off into their bright futures.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: N/A

NEXT STEPS: N/A

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 9A BOARD MEETING DATE: 6/28/16

TOPIC: Pre-K Update

CABINET ADMINISTRATOR: Liz Flynn

PRESENTER: Kristi Docken

REPORT


OBJECTIVE: To provide an update to the board of the work progressing in providing a continuum of service for Pasco’s preschool children

BACKGROUND: (Pertinent past action/events)

The Pasco community is one of the highest needs and least served community in our state for services to children before they enter kindergarten. In 2014, the Legislature allocated additional funds to operate preschools through a grant program called Early Childhood Education and Assistance Program (ECEAP) for the first time in over 30 years. At that time in partnership with ESD 123 several districts submitted an application for the funds, depending on the space available in districts. Also at that time, the Pasco School Board determined PreK services to be a top priority to assist in closing the achievement gap between disadvantaged students and their more affluent peers. The establishment/expansion of PreK services to Pasco families had also been part of the district’s strategic plan since 2005 as a result of community input. Therefore, when State funds became available, the Board believed it important that the district access them to support our Pasco community. Knowing that facility space was the limiting factor, the Board approached the Legislature to request funds for the purpose of providing space for PreK programs, which is now one of the State’s top priorities. The district was successful in securing a down payment on the request and will continue to work toward securing the rest of the request in the next Legislative session.

This year the Board approved a position that, in part, was to take on the leadership in this issue as well as supporting our special education PreK programs and students on 504 plans. As former principal of Gray Early Learning Center serving kindergarten and an expert in early childhood education, Kristi Docken stepped into the position. She has been collaborating with local agencies, day care providers and state and federal organizations to coordinate services to better meet our PreK needs. Through that work, she has drafted a continuum of services for families with young children and will share where we are and where we will go with our next steps.

POSSIBLE ALTERNATIVES:

PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION: No motion requested

NEXT STEPS:

Preschool Update

June 28, 2016

Putting students first to make learning last a lifetime: Celebrating academics, diversity, and innovation

Continuum of Services

Parent Education Materials

Parent Education Materials with Child Engagement

Daycare Provider Collaboration

Kindergarten Readiness Home-School Connection

Direct Services

Parent Education Materials

• Provides activities and resources parents can do with their child through daily activities in the home

• Examples: • Love Talk Play• Reach Out and Read

Parent Education Materials with Child Engagement

• Targets children birth to five years old• Provides training and resources for parents

to do with their child through daily activities• Provides opportunities for children to

engage in activities.

Daycare Provider Collaboration

• Targets local childcare providers• Six learning opportunities during the year• Focus on strategies to support child

development in the different areas and transition to kindergarten

Kindergarten Readiness Home-School Connection

• Parents of children 3 to 5 years old are primary audience

• Scheduled throughout school year• Focus on whole child school

readiness

Direct Services To Students

• Private and Faith-based Preschools• Early Childhood Education Assistance

Program (ECEAP)• Head Start• Special Education Preschool

Programs

Direct Services To Students

Special Services

• Infants and Toddlers

• Preschool Programs

Community Partnerships

• Early Childhood Education Assistance Program (ECEAP)

• Head Start

Next Steps

• Establish partnerships with local providers and preschools

• Continue to investigate other preschool opportunities and their costs

• Preschool Summit

Questions?Questions?

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 9B BOARD MEETING DATE: June 28, 2016

TOPIC: Class of 2016 Graduation Update

CABINET ADMINISTRATOR: Glenda Cloud

PRESENTER: Glenda Cloud

REPORT


OBJECTIVE:

To provide the board with updated graduation information for the Class of 2016 at Chiawana High School, Pasco High School, Delta High School and New Horizons High School.


Graduation ceremonies included: New Horizons High School on Friday, June 10 Pasco High School on Saturday, June 11 Chiawana High School on Saturday, June 11 Delta High School on Saturday, June 11



SUGGESTED MOTION:

NEXT STEPS:

Class of 2016Graduation Update

June 28, 2016

High School Graduation Requirements

In addition to the minimum credit requirements for the

applicable high school program, to earn a diploma each

student must:

Complete a High School and Beyond Plan

Pass content‐based state assessments

New Horizons High School

Friday, June 10, 2016

48 students graduated on June 10, 2016

Principal Seth Johnson stated,“These students have put forth great effort and overcome many obstacles in order to reach their goal of a high school graduation.”

Chiawana High School

Saturday, June 11, 2016


CHS Delta students not included in the count

Principal John Wallwork stated,"Work for a cause, not for applause. Live life to express, not to impress. Don't strive to make your presence noticed, just make your absence felt” which was the class motto. TheCHS Class of 2016 certainly was both expressive and impressive and their absence will certainly be felt.

Pasco High School



PHS Delta students not included in the count

Principal Raul Sital stated,“The graduating class of 2016 will redefine the millennial generation. They are humble, kind and innovative leaders who will leave an impact on our community and the communities they reside in.”

Delta High School


28 PSD students graduated on June 11, 2016

16 Chiawana High School Delta students

12 Pasco High School Delta students

Principal Jenny Rodriquez stated,“Over 65% of DHS’s Class of 2016plan to pursue a STEM‐focused career, including engineering, computer science and medicine. In addition, over 10% of this year’s class plans to pay it forward by working in the field of education. We are proud of each of their individual accomplishments and excited to see what legacy they will build in the years to come.”

Scholarships Awarded

Chiawana High School

Students receiving scholarships: 120

Total reported scholarship awards: 2.8 million

Pasco High School


Total reported scholarship awards: 3.9 million

Delta High School


Total reported scholarship awards: $557,306

New Horizons High School


Total reported scholarship awards: $1000

Summary

Total graduates

929 students

Total students receiving scholarships

324 students

Total reported scholarship awards

$7,258,306

Questions?

Honoring the past, celebrating the present, preparing for the future

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 10A BOARD MEETING DATE: November 24, 2015

TOPIC: Election of Legislative Representative to the Board

CABINET ADMINISTRATOR: NA

PRESENTER: Scott Lehrman

REPORT


OBJECTIVE:

To elect a Legislative Representative.

The board’s legislative representative, Steve Christensen’s term, runs through June 2016. Re-election is being held tonight for the term beginning July 1, 2016.


Please see the attached policy to guide election procedures.

The term for legislative representative is two years beginning July 2016 and ending June 30, 2018.

POSSIBLE ALTERNATIVES: NA

PROJECTED COSTS: NA BUDGET CODE: NA

SUGGESTED MOTION: I nominate ….. to serve as Legislative Representative, beginning July 2016 through June 2018.

NEXT STEPS: Notify agencies as required and follow through with the duties of office.

Annual Election of Board Officers

The annual election of board officers takes place during the December meeting. The current

president will call for nominations at the beginning of the meeting. Please consider the

leadership position in which you may be interested.

For the last 20 years, the Pasco Board has had an expectation that every member will step into

a leadership position at some point. It is recommended that board members have board

experience before running for president or vice president.

The offices to be filled are:

1. President

o Experience as a board member strongly recommended.

o Usually served at least one year as vice president before assuming presidency.

o President is often reelected to serve two one‐year terms, if desired.

o The president speaks on behalf of the board.

2. Vice President

o Experience as a board member strongly recommended.

o Usually serves 1‐2 terms/years as vice president then is elected to presidency, if

desired.

o Acts in the president’s absence.

The following positions may be held jointly by one member. The President and/or Vice

President may also hold the following positions, if desired.

3. Legislative Representative

o Typically a 2‐year term from July 1, 2016 – June 30, 2018

o This position will be re‐elected in December 2017 for the July 1, 2018 through

June 30, 2020 term.

4. Federal Relations Network (FRN) Representative

o Multiyear commitment is recommended.

o Includes annual trip to Washington D.C., usually in February, with Washington

State’s delegation to interact with Washington’s Congressional Caucus

o Meetings called at WSSDA and Leg Conference of WA delegation

5. WIAA Representative

o Receives and shares information from WIAA.

o Attends WIAA sessions at WSSDA or as called.

Revised 08/05/10


Agenda Item Summary


TOPIC: Resolution 926: 2016-17 Budget Hearing and Adoption

CABINET ADMINISTRATOR: Howard Roberts, Jr.

PRESENTER: Howard Roberts, Jr.

REPORT


OBJECTIVE:

To hold a public hearing for the purposes of fixing and adopting the annual budget for 2016-17 in accordance with RCW 28A.505.050 and to obtain board adoption of Resolution No. 926, which sets expenditure limits on district funds for Fiscal Year 2016-17.


At the budget workshop on June 14 a summary of the budget for each of the district’s five funds was presented and tonight the board will move to approve, or disapprove, Resolution No. 926, which establishes maximum expenditure limits on each of the five funds for fiscal year 2016-2017 as follows:

GENERAL $206,829,572

CAPITAL PROJECTS $22,729,330

DEBT SERVICE $10,495,869

ASSOCIATED STUDENT BODY $4,075,327

TRANSPORTATION VEHICLE $1,150,700

POSSIBLE ALTERNATIVES: Disapprove or defer action until no later than August 31, 2016.


SUGGESTED MOTION:

I move to approve Resolution No. 926, which establishes maximum expenditure limits in each of the Pasco School District’s five funds for school year 2016-17.

NEXT STEPS:

Proposed 2016‐17 Budget

Recommended for Adoption

June 28, 2016

2016‐17 Budget Calendar

• Jan – May Senior staff budget planning

• March 29 Legislative session ends

• June 14 Study session

(Questions, visits, public notice)

• June 28 Budget hearing and adoption

2016‐17 Proposed Budget All Funds

General Fund

Capital Projects Fund

Debt Service Fund

ASBFund

Transportation Vehicle Fund

Beginning Fund Balance 26,851,128 23,779,852 3,076,840 1,088,837 1,658,380

Add: Revenues 203,663,701 3,342,295 12,429,505 4,145,882 777,390

Add: Transfers In

Total Resources Available 230,514,829 27,122,147 15,506,345 5,234,719 2,435,770

Less: Expenditures* (206,829,572) (22,729,330) (10,495,869) (4,075,327) (1,150,700)

Less: Transfers Out

Ending Fund Balance 23,685,257 4,392,817 5,010,476 1,159,392 1,285,070

*The June 28 resolution will be to adopt appropriations (expenditures only) for each fund

• 1.8% cost of living for state funded FTEs $1.2 million

• K‐3 class size 1.5 million

• MSOC (non‐salary) 0.2 million

• CTE, ALE, LAP, 2.0% growth 1.2 million

• Title 1 (1.6) million

• Levy 1.2 million

• Levy equalization 0.9 million

• All other (net) 1.0 million

Total $5.6 million

General Fund RevenueBudgeted Increase: $5.6 million

General Fund ExpendituresBudgeted Increase: $2.5 million

• Certificated, classified salaries and benefits

(except retirement) $4.3 million

• Retirement rate increase 2.8 million

• Instructional materials vs. 15‐16 (2.7) million

• Small capital projects vs. 15‐16 (1.4) million

• All other (net) (0.5) million

Total $2.5 million

New MSOC Reporting Requirement

• For 2016‐17 as part of their budget process, districts must disclose:– The amount of general education and lab science material,

supplies and operating costs (MSOCs) to be received by the district from state apportionment

– The amount the district proposes to spend on these MSOCs and the difference between the two amounts

– If the MSOC apportionment exceeds expenditures, the district must report any proposed use of the difference and how this use will improve student achievement

2016‐17 Budget for General Education and Lab Science

MSOC Apportionment $22,119,349

MSOC Expenditures 23,093,749

MSOC Expenditures above Apportionment $974,400

Estimated Ending Fund Balance Composition

Estimated Ending Fund Balance ‐8/31/2017 $23,685,257

Comprised of:

Restricted Fund Balance $3,000,000

Unassigned 5% of Revenue per Board Direction 10,183,185

Recommended Assignments

Instructional Materials 3,000,000

Computer Replacement 1,750,000

Bus Replacement 500,000

Student Housing 1,852,072

Future Legislative Action 3,400,000 $10,502,072

Ending Fund Balance Comparison

Aug 312011

Aug 312012

Aug 312013

Aug 312014

Aug 312015

BudgetAug 312016

BudgetAug 312017

Assignments 19,169,66423,718,90523,785,91616,881,89517,750,93810,620,17210,502,072

5% Unassigned Fund Balance 6,656,246 7,202,740 7,456,990 8,250,947 8,688,935 9,903,937 10,183,185

Committed: Interfund Loan 0 0 0 4,500,000 4,500,000 0 0

Restricted 7,316,949 7,419,821 6,447,387 7,949,577 3,477,019 3,477,019 3,000,000

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

Other Funds Summary

Capital Projects Fund (long‐lived, capital improvements)• $22.7 million in expenditures• Funded by: $3.3 million in revenue and $19.4 million planned decrease in fund balance (use of 2013 bond proceeds)

• Bond projects: NHHS relocation, Stevens site improvements, Twain parking, PHS science classrooms

• Others: portables (4), land/property purchases, design work for 2017 bond projects

Debt Service Fund (redemption of outstanding bonds)• $10.5 million in debt service paid by $12.5 million in property tax collections with $2.0m planned increase in fund balance to support 17‐18 debt service

Associated Student Body Fund (students’ interests)• $70,555 (6%) increase in fund balance

Transportation Vehicle Fund (transportation equipment)• Expenditures of $1.2 million for 5 “growth” buses and 3 vans; 2 replacement trip buses, and contingency

• Funded by $.8 million in state allocation and $.4 million decrease in fund balance

Budget Summary

• Marginal increase in state funding for 16‐17

• General Fund expenditures are increasingly used for salary and benefits – the difference between state funding and actual compensation costs is growing

• Proposed 16‐17 budget is consistent with guiding principals

– Conservative but realistic forecasting

– On‐going expenditures aligned to on‐going revenues

– Maintain 5% of General Fund revenue in unassigned fund balance

Use of assignments in estimated fund balance to prepare for costs ahead

• Major issues for next legislative session

– Funding for schools, especially compensation

– Levy cliff, dependence on levies

Next Steps

1. Open public hearing

2. Further Board discussion

Motion: I move to approve Resolution No. 926, which establishes maximum expenditure limits in each of the Pasco School District’s five funds for

school year 2016‐17.


2016-17 Budget Adoption Resolution No. 926

WHEREAS, the Pasco School board of Directors have duly advertised for a public hearing to fix and adopt the budget for 2016-2017, WHEREAS, upon conclusion of that hearing the Board has determined total expenditures for each fund contained in the budget. NOW, THEREFORE, BE IT RESOLVED THAT, the Pasco School District No. 1 Board of Directors sets total expenditures by fund in the official minutes of the Board to be: GENERAL $206,829,572 CAPITAL PROJECTS 22,729,330 DEBT SERVICE 10,495,869 ASSOCIATED STUDENT BODY 4,075,327 TRANSPORTATION VEHICLE 1,150,700

BOARD OF DIRECTORS __________________________________ Scott Lehrman, President

__________________________________ Steve Christensen, Member __________________________________ Sherry Lancon, Member __________________________________ Amy Phillips, Member __________________________________ Aaron Richardson, Member ATTEST: __________________________________________________________________ Saundra L. Hill, Superintendent and Secretary of the Board

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 10C BOARD MEETING DATE: June 28, 2016

TOPIC: Resolution 927: Authorization of Claims Agents

CABINET ADMINISTRATOR: Sarah Thornton

PRESENTER: Sarah Thornton

REPORT


OBJECTIVE: To update the district’s appointment of agents authorized to receive notices of claims for damages.

BACKGROUND:

RCW 4.96.020 requires the governing body of each local government entity to appoint an agent to receive any tort claim for damages. The district is also required to post a standard tort claim form on its website.

The appointment of agents needs to be updated to reflect the roles of current district staff.



SUGGESTED MOTION: I move to approve Resolution 927 as presented, appointing Michelle Whitney and Glenda Cloud as agents authorized to receive notice of claims for damages.

NEXT STEPS:


Resolution No. 927 Appointment of Claims Agents

WHEREAS, RCW 4.96.010-020 requires the Board to appoint an agent for purposes of receiving notice of claims of damages; and WHEREAS, The Board has selected Michelle Whitney, Superintendent of Pasco School District No. 1 to assume the role of agent for purposes of receiving notice of claims of damages; and WHEREAS, The Board has selected Glenda Cloud, Deputy Superintendent of Pasco School District No. 1 to assume the role of agents in the alternative for purposes of receiving notice of claims of damages in cases where the superintendent is not available to receive service; and THEREFORE, BE IT RESOLVED, that the Board of Directors of Pasco School District No. 1, hereby appoints to act on behalf of the Board as agent for receiving notice of claims of damages:

Or in the alternative: Michelle Whitney Glenda Cloud Superintendent, effective July 1, 2016 Deputy Superintendent C.L. Booth Education Service Center C.L. Booth Education Service Center 1215 W. Lewis Street 1215 W. Lewis Street

Pasco, WA 99301 Pasco, WA 99301 or Howard Roberts, Jr. 1215 W Lewis Street Pasco, WA 99301 BE IT FURTHER RESOLVED that the name and address of these agents appointed above shall be recorded with the Franklin County Auditor. Adopted this 28th day of June, 2016 at a regular meeting of the Board of Directors of Pasco School District No. 1. BOARD OF DIRECTORS __________________________________ Scott Lehrman, President

__________________________________ Steve Christensen, Vice President __________________________________ Sherry Lancon, Member __________________________________ Amy Phillips, Member __________________________________ Aaron Richardson, Member ATTEST:_______________________________________________ Saundra L. Hill, Superintendent and Secretary of the Board


Agenda Item Summary

AGENDA ITEM NO. : 11A BOARD MEETING DATE: June 28, 2016

TOPIC: Personnel Actions


PRESENTER: Glenda Cloud/Robin Hay

REPORT

1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.




SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – June 28, 2016

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

6/10/16 – 6/23/16

Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE Barragan, Cristal Language Arts/History Resigned 6/21/16 McLoughlin Brindle, Tristyne 3rd Grade Leave of absence 6/20/16 – 6/21/16 Chess Brown, Michael Assistant Coach Hired 2016/17 SY Girls’ Soccer (coaching contract) Chiawana Fisher, Stephanie 5th Grade Leave of absence 2016/17 SY Angelou Garcia, Rosaura Math/Science Leave of absence 8/30/16 – 10/11/16 Ochoa Gordon, Jennifer History/Civics Resigned 6/21/16 Chiawana Hildman, Chris Language Arts/History Resigned 6/21/16 McLoughlin Hodge, Donna B. Language Arts/History Leave of absence 4/20/16 – 6/21/16 Ochoa Howard, Jessica 3rd Grade Resigned 6/21/16 McGee Jenkins, Kellie Science Resigned 6/21/16 McLoughlin Johnson, Matthew CTE Photography/Yearbook Resigned 6/21/16 Pasco High Keddison, Rachel SLP Leave of absence 8/30/16 – 10/12/16 Chess Madrigal, Omar Assistant Coach Hired 2016/17 SY Volleyball (coaching contract) Stevens Mena, Anthony Assistant Coach Hired 2016/17 SY Football (coaching contract) Stevens NAME POSITION ACTION TAKEN EFFECTIVE DATE Moreno, Diocelina 1st Grade Leave of absence 6/13/16 – 6/17/16 Frost Neeway, Mariana Nurse Leave of absence .2 FTE 2016/17 SY

McLoughlin

Neeway, Mariana Head Coach Hired 2016/17 SY Girls’ Cross Country (coaching contract) McLoughlin

O’Larey, Katherine 2nd Grade Leave of absence 6/20/16 – unknown Livingston

Reeher, Erin Assistant Coach Hired 2016/17 SY Soccer (coaching contract) Chiawana

Saddler, Shanita Language Arts/History Leave of absence 8/30/16 – 12/2/16 McLoughlin

Sanchez, Jaime Assistant Coach Hired 2016/17 SY Boys’ Basketball (coaching contract) Pasco High

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – June 28, 2016

CLASSIFIED PERSONNEL ACTIONS June 9-23, 2016

Request Board approval of the following personnel actions:

NAME

POSITION ACTION TAKEN

EFFECTIVE DATE

De Perez, Ortencia Clerk I Curie

Resigned 8/30/16

Elmore, Socorro Maria Bilingual Tutor Special Services

Hired 6/16/16

Gordon, Charles Paraeducator, Special Services Franklin

Resigned 6/21/16

Hull, Kay H Paraeducator McClintock

Retired 7/01/16

Iracheta, Abigail D Paralegal/Legal Assistant Booth

Hired 6/10/16

Manzano, Corina Secretary II Special Programs

Resigned 6/22/16

Peiffer, Michele Clerk iPAL Lab

Resigned 6/24/16

Robles Chavez, Gabriela Paraeducator Angelou

Resigned 8/05/16

Saldana, Dulce Clerk Student Life

Hired 60/7/16

Spiesman, Ginelane B Nutrition Services Helper Stevens

Resigned 6/16/16

Thompson, Melerine Driver Transportation

Resigned 6/09/16

Wilson, Brenda J. Clerk II Transportation

Retired 6/30/16

Yepez, Catalina Student Achievement Specialist Stevens

Resigned 6/21/16

Revised 9-22-06


Agenda Item Summary


TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Howard Roberts, Jr.

PRESENTER: Howard Roberts, Jr.

REPORT


OBJECTIVE:

Obtain Board approval of accounts payable warrants for 2015-2016 General, Capital Project, Associated Student Body, and Transportation Vehicle funds.


All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.


PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: June 10, 2016 General Fund warrants numbered 246707-246874 in the amount of $652,013.10 Capital Projects Fund warrants numbered 246875-246884 in the amount of $21,917.70 Associated Student Body Fund warrants numbered 246885-246903 in the amount of $18,417.90 Warrant Date: June 17, 2016 General Fund warrants numbered 246904-247079 in the amount of $573,369.14 Capital Projects Fund warrants numbered 247080-247082 in the amount of $5,317.39 Associated Student Body Fund warrants numbered 247083-247109 in the amount of $53,083.37

NEXT STEPS:

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11C BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Chiawana High School Dance Team to United Dance Association Summer Team Camp in Centralia, WA


PRESENTER: Glenda Cloud/Tim Sullivan

REPORT


OBJECTIVE:

To secure board approval for overnight student travel.


Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for overnight travel for CHS Dance Team members participating in the United Dance Association Summer Team Camp at the Great Wolf Lodge in Centralia, WA on July 18 – 21, 2016.


PROJECTED COSTS: $9,000 BUDGET CODE: CHS Athletic Budget 40162245-5000

SUGGESTED MOTION:

I move overnight travel for CHS Dance Team members participating in the United Dance Association Summer Team Camp at the Great Wolf Lodge in Centralia, WA on July 18 – 21, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School, Dance Team Coach - Molly Monarch

Purpose of Trip: Attend and participate at a United Dance Association Summer Team Camp

Date of Trip: July 18 – 21, 2016

Location of Event (include venue)

Great Wolf Lodge, 20500 Old Hwy 99 SW,

Centralia, WA 98531

Method of Transportation: (If staff member is driving, provide proof of Type II license) Parent transport

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Molly Monarch, Head Coach

Meaghan Callahan, Assistant Coach

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)

Total cost entire event per student

$ 0.00

Hotel Name, Location and Phone Number: Great Wolf Lodge 20500 Old Hwy 99 SW Centralia, WA 98531 1-800-640-9653

included $9,000.00

included $ 0.00

$9,000.00*

Emergency Contact Phone Number(s) Molly Monarch: 509-430-9133, Meaghan Callahan: 509-430-6627

Budget Responsibility (club, students, fund-raisers, etc.) 40162245-5000 *The price for the entire event is an approximate amount because at this time we do not know exactly how many dance team members are going.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.)

July 18, 2016

6:00 AM Depart CHS for Great Wolf Lodge in Centralia, WA

11:00 AM Arrive and check-in Great Wolf Lodge

July 18 – 21, 2016 Follow camp itinerary – schedule not yet available

July 21, 2016

4:00 PM Arrive at CHS

Times listed are approximate as camp schedule is not yet available. 22 students will be traveling.

Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: John Cazier, Athletic Director Date: 6/21/2016

Approved by: Tim W. Sullivan Date: 6/21/2016

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. 11D BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Chiawana High School Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) to the 2016 Student Ambassador Summer Retreat in Pullman, WA



REPORT


OBJECTIVE:



Rafael De Leon, Chiawana High School Washington State University GEAR UP Site Director, is seeking permission for overnight travel for CHS GEAR UP students involved with the 2016 Student Ambassador Summer Retreat to be held August 4 – 5, 2016 at Washington State University located in Pullman, WA.


PROJECTED COSTS: $3,200.00 Per Event BUDGET CODE: GEAR UP

SUGGESTED MOTION: I move the overnight travel for CHS GEAR UP students involved with the 2016 Student Ambassador Summer Retreat to be held August 4 – 5, 2016 at Washington State University located in Pullman, WA be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Chiawana High School GEAR UP Site Director– Rafael De Leon

Purpose of Trip: Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) 2016 Student Ambassador Summer Retreat

Date of Trip:

August 4 – 5, 2016

Location of Event (include venue): Washington State University Pullman, Washington.

Method of Transportation: Charter bus – arranged through PSD

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students)

Rafael De Leon and Dawn Goodrich

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$2000.00

Hotel Name, Location and Phone Number: Washington State University Global Scholars Residential Hall 600 NE Spokane St Pullman, WA 99164 509-335-4577

$0 $0

$1200.00

$3200.00 Emergency Contact Phone Number(s) Rafael De Leon 509-750-6502

Budget Responsibility (club, students, fund-raisers, etc.): GEAR UP budget – there is no registration cost to attend the event.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary 15 students will be traveling.


Submitted by: Rafael De Leon 6/16/2016

Approved by: John Wallwork 6/21/16

2016 Student Ambassador Agenda August 4 – 5, 2016

WSU Campus – Pullman, Washington

August 4, 2016 7:30 a.m. Depart Chiawana High School

10:00 a.m. Registration/check-in at WSU Global Scholars Residential Hall

10:30 a.m. Reconvene in lobby by school group

10:45 a.m. Kick off/welcome session – Keynote Speaker

12:00 p.m. Lunch at Southside Café

12:45 p.m. Beak into groups for sessions (Writing for Success, Interpersonal Skills, Tactical Questioning)

1:00 p.m. Session I

2:10 p.m. Session II

3:20 p.m. Session III

4:30 p.m. Dinner at Southside Café

5:30 p.m. Group activity

8:00 p.m. Evening session – Celebrating Success

9:00 p.m. Return to dorm/free time

10:00 p.m. Dorm room checks

August 5, 2016 7:00 a.m. Breakfast at Southside Café

7:45 a.m. Break into groups for sessions (Developing your GRIT, Time Management, Utilizing Resources)

8:00 a.m. Session 1

9:00 a.m. Session II

10:00 a.m. Session III

11:00 a.m. Lunch at Southside Café

12:00 p.m. Time to dress for success for College Fair

12:30 p.m. GEAR UP Student Ambassador Retreat photos

1:00 p.m. Interactive College Fair

3:00 p.m. Closing session

4:30 p.m. Dinner at Southside Café

5:30 p.m. Dorm checks and check out

6:00 p.m. Depart campus

8:00 p.m. Arrive Chiawana High School

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11E BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Chiawana High School Yearbook Club to Inland Northwest Yearbook Camp in Spokane, WA



REPORT


OBJECTIVE:



Victoria Hyde, Chiawana High School Yearbook Club Advisor, is seeking permission for selected students to travel to Gonzaga University located in Spokane, WA for participation at the Inland Northwest Yearbook Camp August 3 – 5, 2016.

Chiawana High School and Pasco High school students are traveling together.


PROJECTED COSTS: $ 1,256.68 Per Event BUDGET CODE: Yearbook Club

SUGGESTED MOTION:

I move the overnight travel for selected Chiawana High School students to travel to Gonzaga University located in Spokane, WA for participation in the Inland Northwest Yearbook Camp August 3 – 5, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Chiawana High School Yearbook Club Advisor – Victoria Hyde

Purpose of Trip: Attend the Inland Northwest Yearbook Camp

Date of Trip: August 3 – 5, 2016

Location of Event (include venue): Gonzaga University 502 E Boone Ave Spokane, WA

Method of Transportation: Personal vehicle V. Hyde has Type II license

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Vicky Hyde (CHS Yearbook advisor)

Cost Detail:

Transportation (shared with PHS) Lodging

Registration (includes advisor cost) Meals

Other (specify)


$76.68

Hotel Name, Location and Phone Number: Gonzaga University Dorms 502 E Boone Ave. Spokane, WA 99202 (800) 986-9585

included $1180.00 included

$1,256.68 Emergency Contact Phone Number(s): (406) 471-4129 Vicky Hyde (509) 844-2033 Tim Benton (Camp Director)

Budget Responsibility (club, students, fund-raisers, etc.): Yearbook Club will pay for the trip. Meals and lodging are included in the registration fee.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) August 3, 2016 6:30 AM Depart from Chiawana High School 8:45 AM Arrive at Gonzaga University and check-in at registration 10:30 AM Camp begins: general sessions and breakout sessions 11:00 PM Lights out August 4, 2016 7:45 AM Camp begins: general sessions and breakout sessions 11:00 PM Lights out August 5, 2016 7:45 AM Camp begins: breakfast, work sessions and theme presentations 2:45 PM Check-out 3:00 PM Depart Spokane 5:30 PM Arrive at Chiawana High School

3 students will be traveling


Submitted by: Victoria Hyde 6/10/16 Name/Date:

Approved by: John Wallwork 6/15/16 Name/Date:

Revised 9-22-06

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 11F BOARD MEETING DATE: June 28, 2016

TOPIC: Out of State Overnight Student Travel – Pasco High School Dance Team to the Hip Hop International USA/World Competition in Las Vegas, NV



REPORT


OBJECTIVE:



Mr. Jacob Davis, Pasco High School Athletic Director, is seeking permission for out of state overnight travel for students involved with the Pasco High School Dance Team competing at the Hip Hop International USA Competition in Las Vegas, NV occuring August 5 – 8, 2016. If the team places in one of the top three crews they qualify to participate in the Hip Hop International World Competition in Las Vegas, NV occuring August 8 – 14, 2016.

This trip includes Sunday travel.


PROJECTED COSTS: $13,647.00 or $19,214.00 per event(s)

BUDGET CODE: PHS Dance Team ASB

SUGGESTED MOTION: I move the out of state overnight travel for students involved with the Pasco High School Dance Team competing at the Hip Hop International USA Competition in Las Vegas, NV occuring August 5 – 8, 2016 and the potential competition in the Hip Hop International World Competition in Las Vegas, NV occuring August 8 – 14, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Pasco High School Dance Team Coach Rebecca Schwan

Purpose of Trip: Expose team to current and past legends in the hip hop professional industry, while participating in the Hip Hop International USA competition and possibly qualify for the Hip Hop International World competition

Date of Trip: August 5 – 8, 2016 USA competition August 8 – 14, 2016, if one of the top three crews qualifying for World competition

Location of Event (include venue) The Westin Lake Las Vegas Resort and Spa 101 MonteLago Blvd Henderson, NV (competition and workshops) UNLV Thomas and Mack 4505S Maryland Pkwy Las Vegas, NV (final competition)

Method of Transportation: Airplane, shuttle bus and/or taxi

Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Rebecca Schwan, Coach Na’Shon Hill, Volunteer (current Volunteer form on file)

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$5,000.00

Hotel Name, Location and Phone Number The Westin Sunset Station Hotel 101 MonteLago Blvd 1301 W Sunset Rd Henderson, NV 89011 Henderson, NV 89014 702-567-6000 702-547-7777 Either hotel based on availability

$4,000.00 $3,000.00 $1,674.00

$13,674.00 Emergency Contact Phone Number(s): 509-302-9572 Rebecca Schwan/509-412-5361 Jake Davis

Budget Responsibility (club, students, fund-raisers, etc.) PHS Dance Team ASB account

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary . 29 students will be traveling.


Submitted by: Jacob W. Davis Date: May 6, 2016

Approved by: Tim W. Sullivan Date: May 14, 2016

Revised 2-4-16

ITINERARY: August 5, 2016

5:00 a.m. Travel from Pasco Airport (PSC) to Las Vegas Airport (LAS) Get shuttle bus/taxi to travel to hotel

12:00 p.m. Check-in hotel 1:00 p.m. Lunch 3:00 p.m. Registration and check-in for competition

3:30 p.m. Practice 4:00 p.m. Sightsee Las Vegas Boulevard hotels 7:00 p.m. Dinner at Caesars Palace 9:00 p.m. Travel back to hotel August 6, 2016 6:00 a.m. Breakfast 8:00 a.m. Practice 9:00 a.m. Watch Junior Division competition 10:00 a.m. Practice 10:30 a.m. Compete in the Varsity Division 12:00 p.m. Lunch 1:30 p.m. Practice for finals 3:30 p.m. Watch Adult Division competition 5:30 p.m. Dinner 7:00 p.m. Watch Mega Crew Division competition 10:00 p.m. Travel back to hotel August 7, 2016 6:00 a.m. Breakfast 9:00 a.m. Urban Moves Dance Workshop with Tony Tran 10:30 a.m. Urban Moves Dance Workshop with Napoleon and Tabitha 12:00 p.m. Urban Moves Dance Workshop with Tricia Miranda 1:15 p.m. Lunch 2:30 p.m. Practice 3:45 p.m. Dinner 6:30 p.m. Competition finals 8:00 p.m. Watch Junior, Adult and Mega Crew Divisions at competition 10:30 p.m. Travel back to hotel August 8, 2016 7:00 a.m. Breakfast 9:00 a.m. Travel back to Pasco If not in the top three 3 in the varsity division.

Revised 2-4-16

Budget Responsibility: Additional costs for Hip Hop International World PHS Dance Team ASB account

Additional Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$350.00

$2,400.00

$ 0.00 $2,790.00

$5,540.00

ITINERARY:

August 8, 2016

7:00 a.m. Breakfast 8:00 a.m. Practice 10:00 a.m. Check-in for competition 12:00 p.m. Lunch 1:00 p.m. Site see Las Vegas Boulevard hotels 7:00 p.m. Dinner at Planet Hollywood hotel 8:00 p.m. Practice 9:30 p.m. Team meeting 10:00 p.m. Bed

August 9, 2016 6:00 a.m. – 10:30 a.m. Wake-up, breakfast and practice 10:30 a.m. Watch Junior Division competition 11:30 a.m. Practice 2:00 p.m. Lunch 3:00 p.m. Watch MEGA Crew Division competition 6:00 p.m. Compete 7:30 p.m. Dinner 8:30 p.m. Practice 10:30 p.m. Bed

August 10, 2016 7:00 a.m. Breakfast 8:00 a.m. Practice 9:00 a.m. Compete and watch Varsity Division competition 2:30 p.m. Lunch 3:30 p.m. Compete and watch Adult Division competition 7:00 p.m. Dinner 8:00 p.m. Practice 10:00 p.m. Bed

August 11, 2016 7:00 a.m. Breakfast 8:00 a.m. Practice 9:30 a.m. Watch Junior Division competition 10:30 a.m. Watch and hopefully compete in Varsity Division competition 2:30 p.m. Lunch 3:30 p.m. Semifinals watch Adult and MEGA Crew Division competition

Revised 2-4-16

August 11, 2016 con’t. 5:00 p.m. Compete 7:00 p.m. Dinner 8:00 p.m. Practice 10:00 p.m. Bed

August 12, 2016 7:00 a.m. Breakfast 8:30 a.m. Urban Moves Dance Workshop – Tight Eyez 10:00 a.m. Urban Moves Dance Workshop – Parris Goebel 11:30 a.m. Lunch 1:00 p.m. Site see Freemont Street 5:00 p.m. Back To hotel 7:00 p.m. Dinner 8:00 p.m. Practice 10:00 p.m. Bed

August 13, 2016 7:00 a.m. Breakfast 8:30 a.m. Urban Moves Dance Workshop – Scott Forsyth 10:00 a.m. Urban Moves Dance Workshop – Matt Steffanina 11:30 a.m. Urban Moves Dance Workshop – Brian Puspos 1:00 p.m. Lunch 2:00 p.m. Practice 4:30 p.m. Dinner 5:30 p.m. Watch/compete World HHI Championship finals 10:30 p.m. Bed

August 14, 2016 7:00 a.m. – 3:30 p.m. Breakfast 8:00 a.m. Travel back to Pasco, WA

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11G BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Pasco High School Yearbook Club to Inland Northwest Yearbook Camp in Spokane, WA



REPORT


OBJECTIVE:



Matt Johnson, Pasco High School Yearbook Club Advisor, is seeking permission for selected students to travel to Gonzaga University located in Spokane, WA for participation at the Inland Northwest Yearbook Camp August 3 – 5, 2016.

Chiawana High School and Pasco High school students are traveling together.


PROJECTED COSTS: $ 961.68 Per Event BUDGET CODE: Yearbook Club

SUGGESTED MOTION:

I move the overnight travel for selected Pasco High School students to travel to Gonzaga University located in Spokane, WA for participation in the Inland Northwest Yearbook Camp August 3 – 5, 2016 be approved as presented.

NEXT STEPS:


Trips with Students

Name of School, Group and Advisor: Pasco High School Yearbook Club Advisor – Matt Johnson

Purpose of Trip: Attend the Inland Northwest Yearbook Camp

Date of Trip: August 3 – 5, 2016

Location of Event (include venue): Gonzaga University 502 E Boone Ave Spokane, WA

Method of Transportation: Personal vehicle V. Hyde has Type II license

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Vicky Hyde (CHS Yearbook advisor)

Cost Detail:

Transportation (shared with CHS) Lodging

Registration

Meals

Other (specify)


$76.68

Hotel Name, Location and Phone Number: Gonzaga University Dorms 502 E Boone Ave. Spokane, WA 99202 (800) 986-9585


$961.68 Emergency Contact Phone Number(s): (406) 471-4129 Vicky Hyde (509) 844-2033 Tim Benton (Camp Director)

Budget Responsibility (club, students, fund-raisers, etc.): Yearbook Club will pay for the trip. Meals and lodging are included in the registration fee.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) August 3, 2016 6:30 AM Depart from Chiawana High School 8:45 AM Arrive at Gonzaga University and check-in at registration 10:30 AM Camp begins: general sessions and breakout sessions 11:00 PM Lights out August 4, 2016 7:45 AM Camp begins: general sessions and breakout sessions 11:00 PM Lights out August 5, 2016 7:45 AM Camp begins: breakfast, work sessions and theme presentations 2:45 PM Check-out 3:00 PM Depart Spokane 5:30 PM Arrive at Chiawana High School 3 students will be traveling.


Submitted by:

Matt Johnson 6/9/16

Name/Date:

Approved by:

Cathey Bolson 6/16/16

Name/Date

Revised 9-22-06


AGENDA ITEM NO. : 11H BOARD MEETING DATE: June 28, 2016

TOPIC: Out of State Overnight Student Travel – Chiawana High School Volleyball Team to University of Idaho Summer Team Camp in Moscow, ID



REPORT


OBJECTIVE:

To secure board approval for out of state overnight student travel.


Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for out of state overnight travel for CHS Volleyball Team members participating in the University of Idaho Summer Team Camp at the U of I campus in Moscow, ID on July 6 – 9, 2016.


PROJECTED COSTS: $330.00 Per Student BUDGET CODE: CHS Athletic Budget

SUGGESTED MOTION:

I move to approve the out of state overnight travel for CHS Volleyball Team members participating in the University of Idaho Summer Team Camp at the U of I campus in Moscow, ID on July 6 – 9, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School, Volleyball Team Coach – Jim Steach

Purpose of Trip: Attend and participate at a Volleyball Summer Team Camp

Date of Trip:

July 6 – 9, 2016

Location of Event (include venue): University of Idaho 709 Deakin St. Moscow, Idaho 83844

Method of Transportation: (If staff member is driving, provide proof of Type II license) Parents transporting

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students)

Head Coach Jim Steach Assistant Coach Elena Peterson

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$0.00

Hotel Name, Location and Phone Number:

University of Idaho 709 S. Deakin St. Moscow, Idaho 83844

Campus dormitory to be assigned upon arrival

Included $330.00 Included

$0.00

$330.00

Emergency Contact Phone Number(s): Jim Steach 509-302-5546, Elena Peterson 509-460-2627

Budget Responsibility (club, students, fund-raisers, etc.) Budget: 40162228-5000

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) July 6, 2016 12:00 PM Depart Chiawana High School 3:00 PM Check-in at University of Idaho July 6 – 9, 2016 Follow camp schedule July 9, 2016 TBD – afternoon Parent pick-up and return to Pasco, WA The number of students is yet to be determined.


Submitted by: John Cazier, Athletic Director Date: 6/21/2016


Revised 9-22-06


AGENDA ITEM NO. : 11I BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Pasco High School Cheer Team to Washington State University Summer Cheer Camp in Pullman, WA



REPORT


OBJECTIVE: To secure board approval for overnight student travel.


Mr. Jacob Davis, Pasco High School Athletic Director, is seeking permission for overnight travel for PHS Cheer Team members participating in the Washington State University Summer Cheer Camp at the WSU campus in Pullman, WA on July 13 – 16, 2016.

POSSIBLE ALTERNATIVES: n/a

PROJECTED COSTS: $7824.00 BUDGET CODE: PHS Cheer Team ASB: 40152242-5000

SUGGESTED MOTION: I move the overnight travel for PHS Cheer Team members participating in the Washington State University Summer Cheer Camp at the WSU campus in Pullman, WA on July 13 – 16, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Pasco High School Cheer Team Coach – Melissa Wright

Purpose of Trip: Attend and participate at a Washington State University Summer Cheer Camp


Location of Event (include venue) Washington State University Pullman, WA 99164

Method of Transportation:

School Bus

Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Coach Melissa Wright Kaylee McGraw-Wright (Current Volunteer form on file)

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$600.00

Hotel Name, Location and Phone Number Washington State University Pullman, WA 99164 Dormitory assigned on arrival


$7824.00 Emergency Contact Phone Number(s) Melissa Wright 206-300-6054 / Jake Davis 509-412-5361

Budget Responsibility (club, students, fund-raisers, etc.) PHS Cheer Team ASB: 40152242-5000

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary. 24 students will be traveling.


Submitted by: Jacob Davis Date: May 17, 2016

Approved by: Tim W. Sullivan Date: June 17, 2016

Revised 2-4-16

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

July 13, 2016

7:00 a.m. Departing PHS for camp 10:00 a.m. Check-in 12:00 p.m. Lunch 1:30 p.m. Cheer stunt clinic 4:00 p.m. Dinner 5:00 p.m. Spirit clinic 7:00 p.m. Nightly group meeting 11:00 p.m. Lights out

July 14, 2016 8:00 a.m. Breakfast 8:30 a.m. Stunting clinics 12:30 p.m. Lunch 1:30 p.m. Cheer clinic/spirit 4:30 p.m. Dinner 7:00 p.m. Sideline routine 9:00 p.m. Lights out

July 15, 2016 8:00 a.m. Breakfast 8:30 a.m. Stunting clinics 12:30 p.m. Lunch 1:30 p.m. Cheer clinic/spirit 4:30 p.m. Dinner 7:00 p.m. Sideline routine 9:00 p.m. Lights out

July 16, 2016 8:00 a.m. Breakfast 12:00 p.m. Depart to PHS 3:00 p.m. Arrive at PHS

Revised 9-22-06


AGENDA ITEM NO. : 11J BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Pasco High School Volleyball Team to Eastern Washington University Volleyball Team Camp in Cheney, WA



REPORT


OBJECTIVE: To secure board approval for overnight student travel.


Mr. Jacob Davis, Pasco High School Athletic Director, is seeking permission for overnight travel for PHS Volleyball Team members participating in the Eastern Washington University Volleyball Team Camp at the EWU campus in Cheney, WA on July 11 – 14, 2016.


PROJECTED COSTS: $285.00 BUDGET CODE: Students

SUGGESTED MOTION:

I move the overnight travel for PHS Volleyball Team members participating in the Eastern Washington University Volleyball Team Camp at the EWU campus in Cheney, WA on July 11 – 14, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16

PASCO SCHOOL DISTRICT NO. 1 Trips with Students

Name of School, Group and Advisor:

Pasco High School Volleyball Team Coach – Jackie Fluaitt

Purpose of Trip: Attend and participate at an Eastern Washington University Volleyball Team Camp

Date of Trip: June

July 11 – 14, 2016

Location of Event (include venue)

Eastern Washington University 526 5th Street Cheney, WA 99004

Method of Transportation:

Parents are transporting

Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Jackie Fluaitt, Coach

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$.00

Hotel Name, Location and Phone Number

Eastern Washington University 526 5th St. Cheney, WA 99004 Campus dormitory housing - assigned upon arrival.


0

$285.00 Emergency Contact Phone Number(s) Jackie Fluaitt (425) 220-9964

Budget Responsibility (club, students, fund-raisers, etc.) Students are paying for their registration at the door

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary 10 students will be traveling.


Submitted by: Jacob W. Davis Date: June 2, 2016

Approved by: Tim W. Sullivan Date: June 17, 2016

Revised 2-4-16


July 11, 2016 12:00 p.m. Check-in 1:00 p.m. Session 1 5:00 p.m. Dinner 6:00 p.m. Session 2 8:30 p.m. Return to dorm July 12, 2016 7:30 a.m. Breakfast 9:00 a.m. Session 1 12:00 p.m. Lunch 2:00 p.m. Session 2 4:30 p.m. Dinner 6:30 p.m. Session 3 9:00 p.m. Return to dorm July 13, 2016 7:30 a.m. Breakfast 9:00 a.m. Session 1 12:00 p.m. Lunch 1:30 p.m. Session 2 6:00 p.m. Dinner 8:00 p.m. Return to dorm July 14, 2016 7:00 a.m. Breakfast 8:30 a.m. Team Tournament TBD Return to Pasco, WA

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11K BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Chiawana High School Wrestling Team to Washington Intensive Wrestling Camp in Chehalis, WA



REPORT


OBJECTIVE:



Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for overnight travel for CHS Wrestling Team members participating in the Washington Intensive Wrestling Camp at Chehalis, WA on July 16 – 22, 2016.

This trip includes Sunday travel.


PROJECTED COSTS: $405.00 Per Student BUDGET CODE: Family

SUGGESTED MOTION:

I move overnight travel for CHS Wrestling Team members participating in the Washington Intensive Wrestling Camp at Chehalis, WA on July 16 – 22, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School Wrestling Team Coach – Jack Anderson

Purpose of Trip: Attend the Washington Intensive Wrestling Camp


Location of Event (include venue) William F. West High School, 342 SW 16th St, Chehalis, WA 98532


Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Jack Anderson, Shannon Stover and Jose Mejia

Cost Detail:

Transportation

Lodging

Registration

Meals ($5 breakfast, $5 lunch, $8 dinner)

Other (specify)


$0.00

Hotel Name, Location and Phone Number: William F. West High School (camping on campus) 342 SW 16th St. Chehalis, WA 98532 (360) 807-7235

$0.00 $405.00 $0.00 $0.00

$405.00 Emergency Contact Phone Number(s) Jack Anderson: (509) 845-9927

Budget Responsibility (club, students, fund-raisers, etc.) None - Family responsible for payment.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) See attached itinerary. Number of participants traveling to be determined.


Submitted by: John Cazier Date: 5/11/16


Itinerary for Washington Intensive Wrestling Camp July 16 – 22, 2016

W.F. West High School 342 S.W. 16th St, Chehalis, WA 98532

Parents are responsible for providing rides for their child to and from camp. In the past, parents have worked together to make arrangements for carpooling and pickup/drop off.

July 16, 2016 7:00 AM People that want to caravan over meet in the Chiawana High School parking lot

You are welcome to meet us at W.F. West High School if you prefer to go on your own

7:15 AM Depart for Chehalis, WA 11:30 AM Arrive at W.F. West High School

Daily schedule 6:00 AM Morning workout 45 minutes 7:00 AM Breakfast 9:00 AM Dual wrestling session 10:00 AM Technique practice 12:00 PM Lunch 3:00 PM Intensive wrestling practice 5:30 PM Dinner 7:00 PM Dual 8:30 PM Combative wrestling tournament 10:00 PM Leadership talk 11:00 PM Lights out – sleep

July 22, 2016 9:30 AM Graduation ceremony (parents encouraged to attend) 11:00 AM Depart for Pasco, WA 3:00 PM Arrive at Chiawana High School (approximately)

We will be camping as a team on campus. Bring a tent, blow up mattress or cot to sleep on. Meals for wrestlers participating in the camp will be provided at the camp. However, if your son wants to buy snack, clothing, or pay for laundry services, he will need to bring his own money. Expectations

Wrestlers will display good sportsmanship, teamwork, integrity and excellence All Chiawana High School participants will follow the directions of the coaching staff and remain

in good standing with the coaching staff the entire trip Wrestlers are not allowed to leave sleeping quarters after lights out for any reason Wrestlers are to notify the coaching staff of their whereabouts through the entire camp There will be no inappropriate contact with the opposite sex throughout the trip

Failure to follow expectations will result in disciplinary action, which may include having parents come to pick you up from camp (approximately an 8-hour round trip). Coach Jack Anderson’s cell: (509) 845-9927 Coach Shannon Stover’s cell: (541) 570-5315

Revised 9-22-06


AGENDA ITEM NO. : 11L BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Pasco High School Wrestling Team to Summer Duals Wrestling Tournament in Cashmere, WA



REPORT


OBJECTIVE:

To secure board approval for overnight travel.


Mr. Jacob Davis, Pasco High School Athletic Director, is seeking permission for overnight travel for PHS Wrestling Team members participating in the Cashmere Summer Duals Wrestling Tournament at the Chelan County Fairgrounds located in Cashmere, WA on July 25 – 28, 2016.


PROJECTED COSTS: $4186.00 Per Event BUDGET CODE: Boys Wrestling 40152229-5000

SUGGESTED MOTION: I move the overnight travel for PHS Wrestling Team members participating in the Cashmere Summer Duals Wrestling Tournament at the Chelan County Fairgrounds located in Cashmere, WA on July 25 – 28, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Pasco High School Wrestling Team Coach – Jay Covington

Purpose of Trip: Attend the Cashmere Summer Duals Wrestling Tournament


Location of Event (include venue): Chelan County Fairgrounds Cashmere, WA

Method of Transportation: 2 Avis Rentals – Chevy Suburbans and 1 personal vehicle – Mr. Covington All drivers have a Type II license

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Coach Jay Covington, Coach Grover Kerr and Coach Gary Hackney

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$2050.00 Hotel Name, Location and Phone Number: Chelan County Fairgrounds (Camping) 5700 Wescott Dr Cashmere, WA 98815 509-782-3232

included $400.00

$1736.00

$4186.00 Emergency Contact Phone Number(s) Jay Covington 509-302-1900 / Jacob Davis 509-412-5361

Budget Responsibility (club, students, fund-raisers, etc.)

Boys Wrestling 40152229-5000

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary. 25 students will be traveling.


Submitted by: Jacob W. Davis Date: 5/12/6


Revised 2-4-16


July 25, 2016 11:00 a.m. Depart Pasco High School 2:00 p.m. Arrive at Chelan County Fairgrounds and check-in 5:00 p.m. Dinner at campsite

July 26, 2016 7:00 a.m. Weigh in 7:15 a.m. Breakfast 8:00 a.m. Wrestle 3 duals 12:30 p.m. Lunch at campsite 1:30 p.m. Wrestle 3 duals 6:00 p.m. Dinner at campsite

July 27, 2016 7:15 a.m. Breakfast 8:00 a.m. Wrestle 3 duals 12:30 p.m. Lunch at campsite 1:30 p.m. Wrestle 3 duals 6:00 p.m. Dinner at campsite

July 28, 2016 7:15 a.m. Breakfast 8:00 a.m. Wrestle 3 duals 12:30 p.m. Lunch at campsite 1:30 p.m. Wrestle Individual Tournament 5:00 p.m. Prepare to depart Chelan County Fairgrounds 6:00 p.m. Depart Chelan County Fairgrounds 9:00 p.m. Arrive at Pasco High School

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11M BOARD MEETING DATE: June 28, 2016

TOPIC: Overnight Student Travel – Chiwana High School Cheer Team to Summer Team Camp at Great Wolf Lodge in Centralia, WA



REPORT


OBJECTIVE:



Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for overnight travel for CHS Cheer Team members participating in the UCA sponsored Cheer Team Camp at the Great Wolf Lodge in Centralia, WA on July 6 – 9, 2016.


PROJECTED COSTS: $9,254.00 BUDGET CODE: CHS Athletic Budget 40162242-5000

SUGGESTED MOTION:

I move the overnight travel for CHS Cheer Team members participating in the UCA sponsored Cheer Team Camp at the Great Wolf Lodge in Centralia, WA on July 6 – 9, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School Cheer Team Coach – Sarah LeDuc

Purpose of Trip: Attend and participate in a UCA sponsored Cheer Team Camp

Date of Trip:

July 6 – 9, 2016

Location of Event (include venue): Great Wolf Lodge Centralia, WA 98531


Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Coach Sarah LeDuc and Coach Ashley Dunstan

Cost Detail:

Transportation

Lodging

Registration

Meals ($5 breakfast, $5 lunch, $8 dinner)

Other (specify)


0.00

Hotel Name, Location and Phone Number: Great Wolf Lodge 20500 Old Hwy 99 SW, Centralia, WA 98531 1-800-640-9653

Included $9254.00 Included 0.00

$9254.00 Emergency Contact Phone Number(s): Sarah LeDuc 360-520-9698

Budget Responsibility (club, students, fund-raisers, etc.) Cheer 40162242-5000

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) July 6, 2016 6:00 AM Depart Chiawana High School for Centralia, WA July 6 – 9, 2016 Follow camp itinerary July 9, 2016 4:00 PM Return to Chiawana High School 24 students will be traveling.


Submitted by:

John Cazier Date: 6/21/2016

Approved by:

Tim W. Sullivan Date: 6/21/2016


Agenda Item Summary

AGENDA ITEM NO. : 11N BOARD MEETING DATE: June 28, 2016

TOPIC: Graduation Dates 2017



REPORT


OBJECTIVE:

To obtain board approval of the 2016 – 17 school year graduation dates for New Horizons High School, Chiawana High School and Pasco High School.


Staff is presenting the 2016 – 17 school year graduation dates for the Board’s approval. The proposed graduations are scheduled as follows:

New Horizons High School June 2, 2017

Chiawana High School June 3, 2017

Pasco High School June 3, 2017

Delta High School To be determined



SUGGESTED MOTION: I move the 2016 – 17 school year graduation dates for New Horizons High School, Chiawana High School and Pasco High School be approved as presented.

NEXT STEPS:

Revised 5-5-16


Agenda Item Summary

AGENDA ITEM NO. : 11O BOARD MEETING DATE: June 28, 2016

TOPIC: 2016-2017 School Calendar (Revised)


PRESENTER: Robin Hay

REPORT


OBJECTIVE: To obtain board approval of the 2016-2017 school calendar.

BACKGROUND:

The district and PAE have agreed upon the 2016-2017 school calendar with the attached revisions.



SUGGESTED MOTION: I move to approve the 2016-2017 revised school calendar as presented.

NEXT STEPS:

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 1 2 3 1

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8

14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 *12 13 14 15

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22

28 29 < 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29

30 Q 31

24 Aug Tier II‐District 5 Sept No School/Labor Day

25 Aug Tier II‐ District 12 Oct Secondary Early Release

26 Aug Tier II ‐ Building Retreat 31 Oct End of First Quarter: 7‐12

29 Aug Tier II‐Staff Rally/Work Day Second Quarter starts Nov. 1

30 Aug First Student Day


1 2 3 4 5 1 2 3 1 2 3 4 5 6 7

6 7 8 T 9 10 11 12 4 5 6 7 8 9 10 8 9 10 * 11 12 13 14

13 14 < 15 16 17 18 > 19 11 12 13 * 14 15 16 17 15 16 17 18 19 S 20 21

20 21 22 E 23 24 25 26 18 19 E 20 21 22 23 24 22 E 23 24 25 26 27 28

27 28 29 30 25 26 27 28 29 30 31 29 30 31

9 Nov End of 1st Trimester: K‐6 2‐3 Jan

2nd Trimester starts Nov. 14 14 Dec Secondary Early Release 11 Jan Secondary Early Release

10 Nov Trimester Break Day 20 Dec Early Dismissal K‐12/Winter Break 16 Jan No School/Martin Luther King Day

11 Nov No SchoolVeterans Day 21‐30 Dec No School/Winter Break 20 Jan End of 1st Semester: 7‐12

15‐18 Nov Early Release K‐8: Conferences 2nd Semester starts Jan. 23

23 Nov Early Dismissal K‐12/Thanksgiving 23 Jan Early Dismissal K‐12

24‐25 Nov No School/Thanksgiving Break


1 2 3 4 1 T 2 3 4 1

5 6 7 * 8 9 10 11 5 6 7 * 8 9 10 11 2 3 4 5 6 7 8

12 13 14 15 16 17 18 12 13 < 14 15 16 17 > 18 9 10 11 12 13 14 15

19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22

26 27 28 26 27 28 Q 29 30 31 23 24 25 26 27 28 29

2 Mar End of 2nd Trimester: K‐5 30

8 Feb Secondary Early Release 3rd Trimester starts Mar. 6

20 Feb No School/Presidents' Day 3 Mar No School K‐12/ Trimester Break 3‐7 April No School: Spring Break

8 Mar Secondary Early Release

14‐17 Mar Early Release K‐8: Conferences

End of 3rd Quarter: 6‐12

4th Quarter starts Mar. 30

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 1 2 3 [ / ] First / Last Day of School

7 8 9 * 10 11 12 13 4 5 6 7 8 9 > 10 No School

14 15 16 17 18 19 20 11 12 13 14 15 16 17 * Secondary Early Release

21 22 23 24 25 26 27 18 19 20 21 22 23 24 E Early Release: Grades K‐12

28 29 30 31 25 26 27 28 29 30 Q Quarter Ends: Grades 7‐12

T Trimester Ends: Grades K‐6

9 Jun Last Student Day‐Early Release S Semester Ends: Grades 7‐12

10 May Secondary Early Release 9 Jun End of 2nd Semester: 7‐12 < > Parent‐Teacher Conferences: (Grades K‐829 May No School/Memorial Day 9 Jun End of 3rd Trimester: K‐6 Early Release)

12 Jun 1st snow day if necessary

13 Jun 2nd snow day if necessary

Pending board approval on

No School/Winter Break

29 Mar

###################

PASCO SCHOOL DISTRICT #1 2016‐2017

Release for K‐6 students.

FEBRUARY 2017 MARCH 2017 APRIL 2017

MAY 2017 JUNE 2017 Every Wednesday is Early

AUGUST 2016 SEPTEMBER 2016 OCTOBER 2016

NOVEMBER 2016 DECEMBER 2016 JANUARY 2017

Revised 9-22-06


AGENDA ITEM NO. : 11P BOARD MEETING DATE: June 28, 2016

TOPIC: Approval to Purchase the City of Pasco Senior Center

CABINET ADMINISTRATOR: Randy Nunamaker

PRESENTER: Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval to purchase the Pasco Senior Center, parcel #112.152.300 and parcel #112.152.299 in the amount of $1,288,182.50 including applicable fees and closing costs.


The purchase of the Senior Center would allow the district to remodel the building to accommodate a Pre-k center and would open up to an additional 10 classrooms in existing elementary schools. The district would anticipate the opening of the Pre-k center for the 2017-2018 school year.

The property is located at N. 7th and Marie street, Parcel #112.152.299 and parcel #112.152.300

The total cost of the purchase of the Pasco Senior Center is $1,288,182.50 including applicable fees and closing costs.


PROJECTED COSTS: $1,288,182.50 BUDGET CODE:

SUGGESTED MOTION:

I move to approve the purchase of the Pasco Senior Center for $1,288,182.50 including applicable fees and closing costs for parcels #112.152.299 and #112.152.300.

NEXT STEPS

Senior Center Closing Costs 6.22.2016

SENIOR CENTER Closing Costs

Closing Date 7/15/2016

Buyer: Pasco School District No. 1

Seller: City of Pasco

Property: 1315 N 7th Ave, Pasco, WA

Purchase Price $ 1,235,000.00

Broker Fee $ 61,750.00

Closing Fee $ 1,250.00

Recording Fee $ 75.00

Sales Tax Owner's Title Policy $ 107.50

Subtotal $ 1,298,182.50

Earnest Money $ (10,000.00)

Balance Due From Buyer $ 1,288,182.50

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11Q BOARD MEETING DATE: June 28, 2016

TOPIC: Approval of Houghton Mifflin Harcourt (HMH) Agreement

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: LeAnn Nunamaker

REPORT


OBJECTIVE:

Board approval of Houghton Mifflin Harcourt (HMH) agreement for Professional Learning for K-11 English Language Arts, K-6 Math and Reading Intervention.


This agreement is for the purchase of professional development services that will support the recently adopted English Language Arts and math curricular resources for the next six years. The total purchase price of the proposal is $708,400. The district will be invoiced for each service after it is completed.

HNH will provide the district with the following services:

Strategic planning and mapping

Rigorous Curriculum Design

Program Implementation for Journeys, Senderos, Collections, Read 180, Math Expressions, and Math

Program Implementation Follow up

Coaching Services

Project Management

Ask HMH

The district may terminate all or part of the agreement at any time by providing 30 days prior written notice to HMH.



SUGGESTED MOTION: I move to approve the Houghton Mifflin Harcourt agreement as presented.

NEXT STEPS:

1

SERVICES AGREEMENT

This Agreement (the “Agreement”) dated as of May 25, 2016 (the “Effective Date”), between Houghton Mifflin Harcourt Publishing Company, a Massachusetts corporation located at 222 Berkeley Street, Boston, Massachusetts 02116 (“HMH”) and Pasco School District 1 located at 1215 West Lewis Street, Pasco, WA 99301 (the “District”) (together, the “parties”). WHEREAS, the District desires to purchase certain services as described in Exhibit A; and WHEREAS, HMH desires to perform such services, in consideration for the Fees (as defined herein); NOW THEREFORE, the Parties hereby agree as follows: 1. Services. (i) Subject to the payment of the Fees (as defined herein), HMH shall provide the training and support services as set forth in the proposal attached hereto and incorporated herein as Exhibit A (the “Services”). (ii) The Services are provided on the basis of an eight (8) hour day. Any cancellations or rescheduling of Services by the District must be done with no less than five (5) business days’ notice, or the District will be charged for the cancelled day. Unless otherwise agreed upon in writing, all services must be delivered within twenty-four (24) months of purchase. 2. Fees. The District agrees to pay for the Services a total purchase price of $708,400.00 as set forth in Exhibit A (the “Fees”). All invoices shall be paid within sixty (60) days of receipt. If such payments are not made within sixty (60) days, HMH may terminate this Agreement upon thirty (30) days prior written notice of such breach, unless such breach is promptly cured. 3. Term. With respect to the Services specified in Paragraph 1 above, the term shall be from the Effective Date through June 30, 2022. 4. Waiver. The failure of either party at any time to require performance by the other of any provision of this Agreement will in no way affect the full right to require such performance at any time thereafter. Nor will the waiver by either party of a breach of any provision hereof be construed as a waiver of any succeeding breach of that provision. 5. Notices. All notices hereunder will be in writing and will be effective upon delivery, upon deposit in the U.S. Mail if sent by certified or registered mail, return receipt requested, with proper postage affixed, or sent by overnight courier and, if sent to District, at the address in the first paragraph of this Agreement. If notice is to HMH, at the address specified below:

2

Houghton Mifflin Harcourt Publishing Company 222 Berkeley Street Boston, MA 02116 Attention: Lisa Jacobson, Director, Business Desk With a copy to: Houghton Mifflin Harcourt Publishing Company 524 Broadway New York, NY 10012 Attention: Vice President and Associate General Counsel

6. Intellectual Property Rights. The District acknowledges and agrees that all right, title, and interest in and to the Services and any and all related training materials, documentation and other material, including associated intellectual property rights, are and shall remain with HMH and/or its licensors. The District agrees that any material that may be created pursuant to this Agreement is the exclusive property of HMH and all right, title and interest therein, including all intellectual property rights such as copyright, shall automatically vest in HMH. 7. Assignment. The District shall not assign or transfer this Agreement to any person, firm, corporation, or any other entity, without the prior written consent of HMH. 8. Third Parties. Nothing in this Agreement, express or implied, is intended or will be construed to confer upon or give to any person, firm, corporation or any other entity other than the parties hereto any remedy or claim under or by reason of this Agreement or any term, covenant or condition hereof, all of which will be for the sole and exclusive benefit of the parties hereto. 9. Headings and Survival. The headings of the paragraphs of this Agreement are inserted as a matter of convenience and for reference purposes only, are of no binding effect, and in no respect define, limit or describe the scope of this Agreement or the intent of any paragraph herein. Sections 2 and 6-8 shall survive termination or expiration of this Agreement. 10. Relationship of the Parties. It is acknowledged and agreed that each party is a separately established entity, and that no party is the partner or legal representative of the other, nor does any party have the authority to bind the others to any legal obligation. 11. Termination. This Agreement may be terminated by either party at any time upon breach or alleged breach of any material term or provision of this Agreement by the other which is not cured within thirty (30) days after written notice of such breach or alleged breach is given. The District may terminate all or part of this Agreement at any time by providing 30 days prior written notice to HMH. In such event, the District shall make prompt payment to HMH for all services performed up to the date of termination.

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12. Full Agreement. This Agreement, together with the Hosting Services Terms and Conditions accepted by the District in connection with any hosting services it may purchase, constitutes the entire understanding and agreement between the parties concerning the subject matter herein, and supersedes all prior agreements or representations, oral or written. No amendment or modification of this Agreement will be effective unless in writing and signed by both parties. 13. Governing Law. This Agreement shall be governed by the laws of the State of New York without regard for its choice of law principles. The parties agree to submit to the exclusive jurisdiction of the courts in the State of New York for any disputes or claims arising from or in connection with this Agreement. IN WITNESS WHEREOF, the undersigned have duly executed this Agreement as of the date first written above. HOUGHTON MIFFLIN HARCOURT PUBLISHING COMPANY By: Printed Name: Title: PASCO SCHOOL DISTRICT 1 By: Printed Name: Title:

Houghton Mifflin Harcourt International Center for Leadership in Education Professional Services 5680 Greenwood Plaza Blvd., St. 550 222 Berkeley Street Greenwood Village, CO 80111 Boston, MA 02116 Phone: 720.473.7454 Hmhco.com leadered.com

SERVICE FEES AND DESCRIPTION – EXHIBIT A TO THE AGREEMENT DATED MAY 25, 2016

NAME OF DISTRICT: PASCO SCHOOL DISTRICT 1 ADDRESS OF DISTRICT: 1215 W. LEWIS ST., PASCO, WA 99301, 509.543.6700

Date Days Description Cost

Spring 2016 2 Strategic Planning and Mapping $6,500 Year 1

2016/2017 SY 30 Rigorous Curriculum Design ELA and Math

15 days ELA/15 days Math $97,500

2016/2017 SY 39

Program Implementation (Getting Started) 15 days Journeys

15 days Math Expressions 5 days Senderos

3 days Collections 1 day Read 180

$0.00

2016/2017 SY 3

Program Implementation (Follow Up) Train the Trainer (up to 25 coaches; up to 25 leaders)

1 day Journeys 1 day Math Expressions

1 day Collections 1 day Read 180

$6,150

2016/2017 SY 19

Coaching Services 4 days Team Coaching

12 days Individual Coaching 3 days Leadership Coaching

$22,283.70

2016/2017 SY 6 Project Management

All programs, rostering, digital, Intervention-SAM, data $18,993.54

2016/2017 SY 2 ask HMH (coaching bundles of 25) $4,500 Year 2

2017/2018 SY 36

Rigorous Curriculum Design Social Studies and Science 15 days each subject

Continued Rigorous Curriculum Design ELA and Math 3 days ELA, 3 days Math

$127,800

2017/2018 SY 4

Program Implementation (Getting Started ~ new teachers) 1 day Journeys

1 day Collections 1 day Math Expressions

1 day Read 180

$2,050

2017/2018 SY 4 Program Implementation (Follow Up)

1 day Journeys $8,200



1 day Read 180

2017/2018 SY 15



$38,683.67



2017/2018 SY 1 ask HMH (coaching bundle of 25) $2,250 Year 3

2018/2019 SY 6 Continued Rigorous Curriculum Design Social Studies and Science 3 days each subject

$21,300

2018/2019 SY 4



1 day Read 180

$2,050

2018/2019 SY 1 Program Implementation (Follow Up)

Train the Trainer (up to 25 coaches; up to 25 leaders) 1 day Read 180

$2,050

2018/2019 SY 15



$34,583.64




2019/2020 SY 15 Rigorous Curriculum Design Implementation and Coaching $53,250

2019/2020 SY 4



1 day Read 180

$2,050

2019/2020 SY 8



$20,883.78



2019/2020 SY 1 ask HMH (coaching bundles of 25)

$2,250


Year 5 2020/2021 SY 15 Rigorous Curriculum Design Implementation and Coaching $53,250

2020/2021 SY 4



1 day Read 180

$2,050

2020/2021 SY 8



$20,883.80




2021/2022 SY 15 Rigorous Curriculum Design Implementation and Coaching

$53,250

2021/2022 SY 4



1 day Read 180

$2,050

2021/2022 SY 6



$14,541.91



2021/2022 SY 1 ask HMH (coaching bundles of 25) $2,250 Total (All Inclusive) $708,400.00

Total Cost Includes

Travel and Expenses

- Airfare - Ground transportation - Lodging - Meals - All other travel expenses

Materials - Instructional materials used during the session (as applicable)

Delivery - Onsite professional development sessions delivered over time as scheduled in collaboration between client, HMH, and ICLE.

Professional Learning

for K-11 Language Arts, K-6 Math,

Reading Intervention

Pasco School District

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Professional Learning Research shows that teachers who receive professional learning increase their students’ achievement significantly. At HMH we offer a full spectrum of services to help teachers do just that - improve their effectiveness in the classroom to improve students’ performance Whether it’s implementation courses aligned to Journeys/Senderos & Collections, Math Expressions or READ 180 professional learning that develops foundational instructional effectiveness, or a series of comprehensive services that guide leadership and support district or school wide-improvement, HMH Professional Services has what you need. HMH has experience with successfully implementing our programs in districts of all sizes. We are prepared to partner successfully with Pasco School District. We also recognize that districts vary in the digital experience they offer their students based on resources and infrastructure. Our programs and our professional learning are designed to reach all types of districts ranging from print to digital.

Service Continuum To ensure success, we offer a continuum of services that span the school year. This continuum not only makes certain that teachers and students are able to get started with the program right away, but that they are also supported throughout the year with follow up courses and coaching that deepen instructional expertise and maximize student learning.

School Year

Imple-mentation Planning

Getting Started Course

or eLearning

Individual or Team Coaching


Mid-Year Reporting


End of Year

Reporting

Planning for Next

Year

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Strategic Professional Services Planning In addition to a full continuum of professional learning, we partner with district and school leaders to develop a comprehensive implementation plan that sets everyone up for success. The plan ensures that the technology infrastructure is ready to support the teaching and learning, key indicators of success are identified, the program is launched and monitored effectively, and data rich reporting takes place that demonstrates return on investment for all stakeholders. We focus on 5 key implementation success factors:

1. A Commitment. A Strong Team. A Plan.

2. Effective Program Launch and Training to Lay a Foundation for Success

3. Ongoing, Collaborative Support to Improve Classroom Teaching Practices

4. Ongoing Implementation Progress Monitoring, Data Analysis, and Reporting

5. Defined Capacity-Building Plan for Long-Term Improvement

A la Carte Project Management Services

Project management services make it easy for the district to manage large-scale literacy initiatives. A trained HMH Project Manager assists in the effective oversight and implementation of the literacy initiative.

Project management tasks are based on district needs, but might include services in these areas:

Supporting District Leadership

Creating and monitoring a comprehensive plan for successful implementation

Developing and sharing implementation effectiveness reports and recommendations

Using data to support decision making

Supporting Instructional Coaches

Providing professional learning in supporting instruction and modeling coaching techniques

Providing support in establishing protocols for implementation

Jointly facilitating site-based professional learning sessions to build capacity

Supporting Classroom Teachers

Developing and managing an in-classroom support schedule

Moderating district bulletin boards for teachers to facilitate discussions

Providing ongoing professional learning to develop strong instructional practices

Supporting Overall Implementation Success

Coordinating technical planning, installation, maintenance, and support

Conducting site visits to monitor implementation success

Managing other HMH Consultants who provide support to the district

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Support for Building Coaches and Leadership

HMH is dedicated to helping building leaders and instructional coaches plan for success and track progress against building and district goals. Our consultants work side-by-side with building leaders and coaches to analyze formative and summative Journeys/Senderos, Collections, Math Expressions and READ 180 data to monitor student performance.

Timeline and Professional Learning Cycles

HMH Professional Services provides instructional coaches with comprehensive professional development in train-the-trainer cycles throughout the school year. A best-practices model appears below: Year 1: During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with Journeys and/or Senderos, Collections, and Math Expressions to all Pasco teachers. Cycle 1 concludes with a Follow-Up Course (one for Journeys/Senderos, one for Collections, and one for Math Expressions) to support coaches in their understanding of the essential elements of Journeys, Collections, Math Expressions and READ 180 and best practices for implementation to best support Pasco teachers. Coaches will deepen their learning during Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs three times per year. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course and end Cycle 1 with our READ 180 Follow-Up Course to deepen program knowledge and strengthen overall implementation. Cycles 2 -3 will include Individual Coaching. There is one Team Coaching day allocated for READ 180 trainers. In Year 1, Pasco School District will partner with ICLE for Rigorous Curriculum Design coursework for ELA and Math that will deepen leadership’s knowledge of district-adopted curricula to best support teachers and coaches with effective implementation. The focus of these leadership coaching sessions is to empower Pasco’s leaders as instructional leaders in their learning communities and ensure high impact instruction is being delivered in their classrooms.

Year 2:

During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with all new Pasco teachers utilizing Journeys/Senderos, Collections, and Math Expressions. Coaches may have an opportunity to revisit Getting Started Professional Learning Sessions to support their understanding of core programs depending on new teacher cohort size. Cycle 1 concludes with a Follow-Up Course (one for Journeys/Senderos, one for Collections, one for Math Expressions) to support coaches in their understanding of the essential elements of Journeys/Senderos, Collections, Math Expressions and READ 180 and best practices for implementation to best support Pasco teachers.

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These sessions will serve to increase capacity for delivering internal Professional Learning Sessions to Pasco teachers. Further, coaches will deepen their learning during additional Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs three times per year. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course and end Cycle 1 with our READ 180 Follow-Up Course to deepen program knowledge and strengthen overall implementation. Cycles 2 -3 will include Individual Coaching. In Year 2, Pasco School District will partner with ICLE for Rigorous Curriculum Design coursework to complete ELA and Math course design that will deepen leadership’s knowledge of district-adopted curricula to best support teachers and coaches with effective implementation. In Year 2, Pasco will begin RCD work with Science and Social Studies. The focus of these leadership coaching sessions is to empower Pasco’s leaders as instructional leaders in their learning communities and ensure high impact instruction is being delivered in their classrooms.

Year 3:

During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with all new Pasco teachers utilizing Journeys/Senderos, Collections, and Math Expressions. Coaches may have an opportunity to revisit Getting Started Professional Learning Sessions to support their understanding of core programs depending on new teacher cohort size. Coaches will deepen their learning during additional Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs three times per year. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course and end Cycle 1 with our READ 180 Follow-Up Course to deepen program knowledge and strengthen overall implementation. Cycles 2 -3 will include Individual Coaching. In Year 3, Pasco School District will partner with ICLE for Rigorous Curriculum Design courses that will deepen knowledge of district-adopted curricula to best support teachers and coaches with effective implementation and incorporate best practice instructional strategies across content areas. The focus of these Rigorous Curriculum Design sessions is to support Pasco’s curriculum leaders in ensuring high-impact instruction occurs throughout the district to promote student success Year 4:

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During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with all new Pasco teachers utilizing Journeys/Senderos, Collections, and Math Expressions. Coaches may have an opportunity to revisit Getting Started Professional Learning Sessions to support their understanding of core programs depending on new teacher cohort size. Coaches will deepen their learning during additional Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs to support their district coaches. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course. Individual coaching sessions will occur in Cycle 2. In Year 4, Pasco School District will partner with ICLE for coaching and support of instructional leaders to promote student success throughout the district. Year 5:

During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with all new Pasco teachers utilizing Journeys/Senderos, Collections, and Math Expressions. Coaches may have an opportunity to revisit Getting Started Professional Learning Sessions to support their understanding of core programs depending on new teacher cohort size. Coaches will deepen their learning during additional Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs to support their district coaches. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course. Individual coaching sessions will occur in Cycle 2. In Year 5, Pasco School District will continue to partner with ICLE for coaching and support of instructional leaders to promote student success throughout the district. Year 6:

During Cycle 1, HMH consultants will facilitate Getting Started professional learning sessions with all new Pasco teachers utilizing Journeys/Senderos, Collections, and Math Expressions. Coaches may have an opportunity to revisit Getting Started Professional Learning Sessions to support their understanding of core programs depending on new teacher cohort size.

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Coaches will deepen their learning during additional Team Coaching sessions in Cycles 2-3. It is recommended that each coach participate in Team Coaching sessions. The allocation of coaching days may be adjusted to differentiate support for individual coaches. In addition, AskHMH will provide just-in-time support for coaches during all phases of the professional learning cycles. Leaders will have the opportunity to participate in Team Coaching to support the implementation of core programs to support their district coaches. Four sessions of leadership team coaching can be delivered in one day with sessions of 60-90 minutes with up to 15 attendees per session. READ 180 teachers will begin in Cycle 1 with Getting Started course. Individual coaching sessions will occur in Cycle 2. In Year 6, Pasco School District will continue to partner with ICLE for coaching and support of instructional leaders to promote student success throughout the district.

Pasco School District Journeys/Senderos, Collections, Math Expressions, READ 180

Grades K-11 Six-Year Plan Option

District Coaches Year 1: 2016-2017

Cycle 1

Getting Started Courses

Updated to reflect one course per 35 teachers/subject. Journeys/Senderos, Collections, Math Expressions, READ 180

Courses support up to 35 participants. Follow Up Courses: Journeys(1), Collections(1), Math Expressions(1), READ 180 (1) (adjusted) Rigorous Curriculum Design with ICLE-

Rigorous Curriculum Design

Cycle 2 Team Coaching (1)

Four sessions can be held in one day at 60-90 minutes per session with no more than 15 attendees per session

Journeys, Collections, Math Expressions Leadership Coaching (1) Four sessions can be held in one day at 60-90 minutes per session with

no more than 15 attendees per session Individual Coaching

READ 180 District Coaches- Team Coaching

READ 180 (1) Rigorous Curriculum Design with ICLE

Cycle 3 Team Coaching- (2)


8

Journeys, Collections, Math Expressions Leadership Coaching- (2)


Individual Coaching

READ 180 Rigorous Curriculum Design with ICLE

2016-2017 School Year

Ask HMH Project Management Support (6 days)

Year 2: 2017-2018

Cycle 1

Getting Started (new teachers)

Journeys/Senderos, Collections, Math Expressions Getting Started

READ 180 Follow Up Courses

Journeys (1), Collections (1), Math Expressions (1), READ 180 (1) Rigorous Curriculum Design with ICLE

Cycle 2 Team Coaching (1)


Journeys, Collections, Math Expressions Leadership Coaching- (1) (adjusted)


Follow Up Course

READ 180 Individual Coaching


READ 180 (1) Rigorous Curriculum Design with ICLE

Cycle 3 Team Coaching-(2)




Individual Coaching



Ask HMH Project Management Support (6)

Year 3: 2018-2019

9

Cycle 1






Journeys, Collections, Math Expressions Leadership Coaching- one session (adjusted)


Individual Coaching


READ 180 (1) Follow Up Course






Individual Coaching




Year 4: 2019-2020

Cycle 1



READ 180 ICLE coaching





Individual Coaching


10



Journeys, Collections, Math Expressions Leadership Coaching- (1) (adjusted)

Four sessions can be held in one day at 60-90 minutes per sessions with no more than 15 attendees per session

ICLE coaching



Year 5: 2020-2021

Cycle 1








Individual Coaching






ICLE coaching



Year 6: 2021-2022

Cycle 1



READ 180

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ICLE coaching





Individual Coaching






ICLE coaching



Pasco School District

Investment Summary We are honored to have the opportunity to work with Pasco School District to support teachers and leaders

with its Journeys/Senderos, Collections and Math Expressions implementations, and are pleased to share the

investment summary for Pasco School District’s professional services servicing approximately 17,396

students and 520 teachers at 23 school sites. The services listed below are included in the proposal to build

capacity, improve instruction and maximize student achievement.

Professional Services to Support Implementation Set-Up and On-Going Success We strongly believe that a combination of clearly communicated goals, a positive learning environment, consistent purposeful feedback, administrative support, continued professional development, and focused data analysis will strengthen the district's implementation of Journeys/Senderos, Collections and Math Expressions. A professional learning plan including initial teacher and leadership training, on-going personalized coaching support and a Follow up Course series are also included. Expert HMH consultants will provide regular in-person team coaching throughout the year to ensure successful implementation of Journeys/Senderos, Collections and Math Expressions in a train-the-trainer format. The HMH Support framework focuses on three key areas of implementation:

Enrich daily instruction by applying knowledge of Journeys/Senderos, Collections or Math Expressions program organization and pedagogy

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Support differentiation, assessment, and effective whole and small group instruction using HMH program resources and instructional tools

Enhance instructional delivery and student learning using HMH technology The HMH consultant will:

Support implementation, management, instruction and assessment practices

Assist instructional coaches with goal setting to address challenges

Develop an action plan for support (including lesson modeling, co-planning, co-teaching, assistance with data collection and analysis, providing targeted resources, opportunities for debriefing and discussion)

Continuously assess, monitor, and set new goals based on success toward standards

Project Management Services Project management services make it easy for the district to manage large-scale literacy initiatives. A trained HMH Project Manager assists in the effective oversight and implementation of the literacy initiative including:

Creating and monitoring a comprehensive plan for successful implementation

Developing and sharing implementation effectiveness reports and recommendations

Using data to support decision making

Providing professional learning in supporting instruction and modeling coaching techniques

Providing support in establishing protocols for implementation

Jointly facilitating site-based professional learning sessions to build capacity

Developing and managing an in-classroom support schedule

Moderating district bulletin boards for teachers to facilitate discussions

Providing ongoing professional learning to develop strong instructional practices

Coordinating technical planning, installation, maintenance, and support

Conducting site visits to monitor implementation success

Managing other HMH Consultants who provide support to the district

Technology Support and Services HMH’s team of technical support specialists and field implementation managers provides support and

maintenance to ensure that Journeys/Senderos, Collections and Math Expressions technology resources work

efficiently.

Included with HMH Technology Services:

AskHMH: AskHMH is a personalized performance support service to provide teachers just-in-time access to program experts. Teachers can ask pedagogical questions and request online conferencing to support implementation of Journeys/Senderos, Collections and Math Expressions.

Software Maintenance Releases: Access to free updates and maintenance releases will ensure that

your schools are sent the latest features and fixes as they become available.

On-site Service: When the need arises, a highly trained, experienced technician may visit your school

to troubleshoot identified software issues.

Savings: $173,950

Investment total cost of: $708,400

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Appendix

Supporting Initial Program Implementation

To ensure teachers have the knowledge to begin implementing their new HMH program, professional learning is provided with purchase. We understand that schools and districts need choices regarding delivery options. HMH Professional Services offers a variety of delivery methods for this initial program learning.

Getting Started with Journeys, Senderos, Collections, Math Expressions Participants engage in a variety of hands-on experiences to learn about their program’s organization, design, and support resources. Through direct instruction, guided practice, and cooperative exploration, participants will experience the program’s resources both from a student and teacher perspective. The goal is to build deeper understanding and confidence to begin implementing the HMH program in their respective learning environments. Learning Outcomes:

Enrich daily instruction by applying knowledge of program organization and pedagogy


Enhance instructional delivery and student learning using HMH technology Audience: Teachers, Coaches, and Administrators Delivery: In-person, Webinar, Train the Trainer Time: Half-day or Full-day

Getting Started with Journeys, Senderos, Collections and Math Expressions eLearning

Upon completion of this eLearning course, teachers will be able to locate program resources for planning and implementing Journeys/Senderos, Collections or Math Expressions in the classroom. The course includes an overview of the program organization and print and digital resources for differentiating instruction and measuring student progress. Teachers can revisit the course at throughout the year, making it an excellent resource for professional learning communities to share strategies and suggestions for a successful program implementation. Learning Outcomes:

Enrich daily instruction by applying knowledge of Journeys/Senderos, Collections or Math Expressions program organization and pedagogy


Enhance instructional delivery and student learning using HMH technology Audience: Teachers, Coaches, and Administrators Delivery: On-demand & Self-paced

Getting Started Leadership Webinar Designed specifically for district and school leaders and instructional coaches, the Getting Started Leadership Webinar provides an overview of Journeys/Senderos, Collections or Math Expressions program organization,

14

lesson design, and support resources. The goal is to build deeper understanding of the program’s alignment to standards as well as identify key teacher and student behaviors to observe in their learning environments. Learning Outcomes

Recognize program alignment to national standards

Understand program organization and resources that support differentiation, assessment, and effective whole and small group instruction

Identify teacher and student behaviors that positively impact student achievement when observing Journeys/Senderos, Collections or Math Expressions classroom implementation and delivery

Coaching and Modeling As teachers grow in their understanding of how to use HMH programs to support student achievement, individual and team coaching provide opportunities to gain knowledge from an HMH program expert. Our Professional Learning Consultants help teachers develop instructional expertise by answering program questions, modeling effective instruction, leading grade-level program sessions centered on evidence of student learning, and helping teachers select and achieve instructional goals. Teachers, coaches, and leaders benefit from this in-person service.

Individual Coaching This side-by-side, individual program coaching helps educators integrate new skills immediately into their practice.

Team Coaching Team Coaching builds a community of learners, synchronizing teams of teachers across grade levels to share experience and expertise and collaborate on plans and protocol regarding program implementation. Lesson Modeling provides teachers with professional learning before, during, and after lesson delivery. An HMH Professional Learning Consultant sets the context for the lesson, focusing on lesson objectives, program resources, and “what to notice." Facilitated post-lesson reflection continues the instructional conversation, culminating in establishing next steps and setting goals. Lesson Modeling

Included within Individual and Team Coaching, Lesson Modeling provides teachers with professional learning before, during, and after lesson delivery. An HMH Professional Learning Consultant sets the context for the lesson, focusing on lesson objectives, program resources, and “what to notice." Facilitated post-lesson reflection continues the instructional conversation, culminating in establishing next steps and setting goals.

Deepening Program Implementation

With so many rich print and digital tools, HMH supports teachers in gaining practical knowledge for application with rich professional development. Designed to gain deep understanding of how to implement effectively, these services focus on program implementation needs – perfect for follow-up to initial implementation. Clients may choose one (for Journeys/Senderos, for Collections, and for Math Expressions) from any of the follow-up courses listed below for a full day of program learning.

Plan Effectively Follow-up Course- Journeys/Senderos, Collections and Math Expressions

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In this full day course, teachers learn to strategically plan engaging and rigorous daily and weekly lessons using Journeys and Collections. Participants engage in effective planning, prioritizing content and resources to impact student achievement.

Monitor Student Progress Follow-up Course- Journeys/Senderos, Collections and Math

Expressions In this full day course, teachers learn to monitor and assess student learning using Journeys and Collections. Participants understand the roles of formative and summative assessment from the lens of their HMH program and plan for how to effectively inform daily instruction using Journeys and Collections assessments.

Differentiate Instruction in a Digital Classroom Using the HMH Player Follow-up Course- Journeys, Collections In this full day course, teachers learn to differentiate and personalize instruction for digital learners using the HMH Player App. Participants explore how to deliver instruction, effectively collaborate, monitor progress and differentiate using this digital technology.

Supporting English Learners Follow-up Course Journeys, Collections and Math Expressions

In this full day course, teachers learn to support the unique language needs of English Learners using Journeys and Collections program resources. Teachers integrate best instructional practices and learn to differentiate language instruction using Collections and Journeys research-based ELL program resources.

Math Expressions Five Core Classroom Structures In this full day course, teachers learn to support the unique language needs of English Learners using Journeys and Collections program resources. Teachers integrate best instructional practices and learn to differentiate language instruction using Collections and Journeys research-based ELL program resources

Math Talk and Math Expressions Examine collaborative structures, the strong correlation to the Mathematical Practices, and the benefits of conversation, collaboration, and student knowledge exchange within the mathematics classroom.

Problem Solving in Math Expressions Explore guided and independent learning activities that demonstrate the ongoing development of problem-solving skills expected form the Mathematical Practices Standards.

Math Models in Math Expressions Learn how to use models and manipulative to help students compose/decompose larger numbers and understand non-traditional algorithms.

ICLE Coursework Rigorous Curriculum Design (RCD) Rigorous Curriculum Design (RCD) is a process for developing an effective, engaging curriculum that supports the Common Core State Standards or other content-area standards. The design process supports your staff in the development and implementation of high-quality curricula.

Your design team will learn how to:

Design grade- or course-specific units of study Lay the foundation for designing a connected K-12 curriculum Use formative assessment, performance tasks, and data analysis to guide instruction Organize, implement and sustain the model systemwide

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Essential Outcomes of the RCD Process:

Prioritized Standards

Pacing Calendar

“Unwrapped” Standards

Essential Questions

Pre- and Post-Assessments

Authentic Performance Tasks

Planning for Instruction

Additional Support for Deepening Program Implementation AskHMH: AskHMH is a personalized performance support service to provide teachers just-in-time access to

program experts. Teachers can ask pedagogical questions and request online conferencing to support implementation of Journeys/Senderos, Collections, and Math Expressions. Audience: Teachers, Coaches Delivery: On-demand Time: One-year subscription Progress Monitoring & Reporting HMH will partner with Pasco School District to support and monitor the implementation by offering the following services and meetings throughout the year.

Early success call/report with the district 6-8 weeks from district implementation start date

Mid-year report and presentation to district

End-of-year report and presentation to district

FUTURE AGENDA ITEMS

Study/Executive

Sessions Staff Reports/Discussions/Updates Staff Action Items Staff Consent Agenda Staff

7/12/2016 7/12/2016 7/12/2016 7/12/2016

No meeting scheduled

7/26/2016 7/26/2016 7/26/2016 7/26/2016

2016‐17 Budget HR Pasco School Board's Legislative Priorities‐Budget Request

SC/MW

Swear In Student Representatives to Board

MW

Board Governance #1 MW/SL

Mobile App LC/MG/RN

8/9/2016 8/9/2016 8/9/2016 8/9/2016

Update on Data Dashboard Progress and Homeroom ® Student Data Software

MG Pasco School Board's Legislative Priorities‐Budget Request

SC/MW 2nd Reading Policy: ST

Update on Summer Maintenance and Capital Projects

RN Overnight Student Travel‐Athletics PHS

TS

Board Governance #2 MW/SL Overnight Student Travel‐Athletics CHS

TS

8/23/2016 8/23/2016 8/23/2016 8/23/2016

Board Governance #3 MW/SL 2017 Legislative Priorities

SC/MW

pasco school district no. 1 study session – 4:30 pm … · board meeting minutes june 14, 2016 1...

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