partnership prospectusitsap2020.com/wp-content/uploads/2020/05/ap21-prospectus_v2.pdf · marketing...

Partnership Prospectus

AP 2021 Brisbane Convention & Exhibition CentreQueensland, Australia | 12-15 April 2021

Hosted by

Over 1,250 attendees and 90 exhibitors from Asia Pacific and surrounds

Follow us #ITSAP2021 | www.itsap2021.com.au

http://www.itsap2020.com

Monday 12 – Thursday 15 April 2021

Brisbane Convention and Exhibition CentreMerivale St & Glenelg StreetSouth Brisbane Queensland 4101 Australiawww.bcec.com.au

1250 Attendees

itsap2021.com.au

Email [email protected] for more information on partnership and exhibition sales opportunities.

+61 2 9213 4015

The 17th ITS Asia Pacific Forum is being hosted in Brisbane by ITS Australia in 2021 from Monday 12 – Thursday 15 April 2021 at the Brisbane Convention and Exhibition Centre.

The 4 day forum will include a strong industry program including tours and demonstrations, an exhibition as well as an exciting social program.

The 17th ITS Asia Pacific Forum 2021 theme of “ITS Innovation Creating Liveable Communities” will demonstrate Australia’s new initiatives and adapted learnings from the advances of our neighbouring mega cities. Key topics to be covered included MaaS, Autonomous Vehicles, Data Analytics and network development.

Brisbane is a multicultural and dynamic city with first class facilities that is conveniently accessible to the APAC region. ITS Australia has no doubts that Brisbane will ensure the 17th Asia Pacific Forum will be a highlight in the ITS Calendar and that visitors from the APAC region will experience a great range of smart technology initiatives and review a very warm welcome.

Fast facts

Invitation to take part

Invi

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Dennis WalshChair 17th ITS Asia Pacific Forum 2021Vice President ITS AustraliaChief Engineer Queensland Department of Transport and Main Roads Australia

2 17th ITS Asia Pacific Forum 2021 Partnership Prospectus

https://www.bcec.com.au/

http://itsap2020.com

mailto:[email protected]

3@ITS_Australia

Host body

Intelligent Transport Systems AustraliaITS AustraliaIntelligent Transport Systems Australia (ITS Australia) promotes the development and deployment of advanced technologies to deliver safer, more efficient, and sustainable transport across all public and private modes: air, sea, road, and rail.

Established in 1992, ITS Australia is an independent not-for-profit incorporated membership organisation representing ITS suppliers, government authorities, academia, and transport businesses. Affiliated with peak ITS organisations around the world, ITS Australia is a major contributor to the development of the industry.

Key activities include convening national summits and international conferences, facilitating dialogue between transport modes and across government jurisdictions, promoting research and development, and the export of Australian technologies.

ITS Australia advocates the application of communication, data processing, and electronic technologies for in-vehicle, vehicle-to-vehicle, vehicle-to-infrastructure, and mode-to-mode systems to increase transportation safety and sustainability, reduce congestion, and improve the performance and competitiveness of Australia’s networks.

www.its-australia.com.au

Hos

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4 517th ITS Asia Pacific Forum 2021 Partnership Prospectus @ITS_Australia

Delegate demographics

Del

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mog

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Australia800

Japan100

New Zealand50

China50

Korea50

Taiwan50

Indonesia30

Singapore20

Rest of Asia35

Europe35

America15

Industries/sectorsJob titles

Infrastructure

Municipalities and State Agencies

Freight System Integrators

Aviation

Sea-PortsToll Road Operators

Traffic ManagementTaxi Industry

Public Transport

Rail Automotive Manufacturers

Road Safety Professionals

Consulting Firms

Local Government

Spatial Industry

Emergency and Disaster Services

Geographic breakdown

C-Suite and Executives

Directors

Engineers

Department Heads

Academics

Ministerial/Government

Consultants

Fleet Manager

1,250 delegates

Conference program

Mobility as a Service, People and Environmental

Sustainability

Freight and Logistics, including Aviation and

Maritime

Connected and Automated Vehicles, Vehicle and Network Safety, Internet

of Things in Transport

Data Analytics and Artificial Intelligence in Transport

Transport Pricing, Tolling and Charging

Transport as a Human Right : Accessibility the

new disruptor

Policy, Standards and Harmonisation

Preliminary program

Monday 12 April 2021

Tuesday 13 April 2021

Wednesday 14 April 2021

Thursday 15 April 2021

Throughout Event (12-15 April)

0745 Registration Breakfast Session Breakfast Session Breakfast Session Technical Tours and Demonstrations

Pre and Post Tours also being considered

0900 Plenary Sessions Plenary Sessions Plenary Sessions Plenary Sessions

1000 Morning Tea Morning Tea

Exhibition Theatre Program

Morning Tea


Morning Tea


1100 Organised Sessions Organised Sessions

Workshop

Organised Sessions

Workshop

Organised Sessions

Workshop

1200 Lunch Session

Round Table Discussion

Lunch Session



Lunch Session



Lunch Session



1300 Organised Sessions

Workshop

Organised Sessions Organised Sessions Organised Sessions

Workshop

1400 Organised Sessions

1500 Afternoon Tea Afternoon Tea/ Exhibition Theatre Program

Afternoon Tea/ Exhibition Theatre Program

Afternoon Tea/ Exhibition Theatre Program

1600 Opening Ceremony Parallel Sessions Parallel Sessions Closing Ceremony

1700 Welcome Reception

1800

1900 Gala Dinner

Conf

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Proposed topics at the 17th ITS Asia Pacific Forum include:


Partnership structure

Premier Partner AUD100,000 (inc. GST)

ɠ Opportunity to be part of plenary panel session (speaker subject to committee approval)

ɠ 54m2 of exhibition space (further space able to be purchased)

ɠ Opportunity to offer a demonstration of product/service or technical tour to approved location as part of the official program for delegates

ɠ $50,000 worth of partner entitlements (see pages 8-10)

ɠ 12 full Forum registrations and a 20% discount for up to 12 additional delegate registrations

ɠ Five tickets to Forum gala dinner ɠ Opportunity to do a short welcome speech in the

Opening Ceremony (Maximum five minutes) (speaker subject to committee approval)

ɠ Social media announcement and email to all delegates announcing partnership

ɠ Preferential seating allocation at Gala Dinner as well as opening and closing ceremonies

ɠ Acknowledgement as a sponsor from this category on relevant materials such;

ɠ Pre-event marketing materials (media releases, event emails, website),

ɠ On-site branding (opening ceremony, closing ceremony, sponsor acknowledgement signage, program book)

ɠ Post event communication ɠ Electronic delegate list provided seven days before

and after event (name, position, organisation, state, country) (Subject to privacy laws)

Major Partner AUD50,000 (inc. GST)


ɠ Opportunity to offer a demonstration of product/service or technical tour to approved location as part of the official program for delegates


ɠ Seven full Forum registrations and a 20% discount for up to 7 additional delegate registrations

ɠ Preferential seating allocation at Gala Dinner as well as opening and closing ceremonies

ɠ Social media announcement announcing partnership


ɠ Pre-event marketing materials (media releases, emails, website)


ɠ Post event communication ɠ Electronic Delegate list provided seven days before


Part

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Supporting Partner AUD30,000 (inc. GST)



ɠ Five full Forum registrations and a 20% discount for up to 5 additional delegate registrations


ɠ Pre-event marketing materials (media releases, emails, website),


ɠ Post event communication ɠ Electronic delegate list provided seven days before


General Partner AUD15,000 (inc. GST)



ɠ Three full Forum registrations and a 20% discount for up to 3 additional delegate registrations


ɠ Pre-event marketing materials (media releases, emails, website),


ɠ Post event communication ɠ Electronic Delegate list provided seven days before


Part

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Partnership entitlements

AUDIENCE ENGAGEMENT

WorkshopFive (5) available

Opportunity to run a 90 minute workshop during the Forum. ɠ Venue Hire (within BCEC), basic AV and registration is managed by

the organisers. Additional AV at sponsor’s expense. ɠ Session to be marketed as part of the official Forum program. ɠ One (1) email to be sent to a selected demographic of the audience

inviting them to the workshop ɠ Final scheduling is at the discretion of the Forum committee

AUD15,000

Breakfast sessionThree (3) available

Opportunity to run a one hour breakfast session during the Forum. ɠ Venue Hire (within BCEC), basic AV and registration is managed by

the organisers. Additional AV at sponsor’s expense. ɠ Catering for 45 to be provided. Additional catering at sponsors expense. ɠ One (1) email to be sent to a selected demographic of the audience

inviting them to the breakfast session. ɠ Final scheduling is at the discretion of the Forum committee.

AUD10,000

Lunch sessionTwo (2) sold Two (2) available

Opportunity to run a 1 hour Lunch Session during the conference. ɠ Venue Hire (within BCEC), basic AV and registration is managed by

the organisers. Additional AV at sponsor’s expense. ɠ Catering for 45 to be provided. Additional catering at sponsors expense. ɠ One (1) email to be sent to a selected demographic of the audience

inviting them to the lunch session. ɠ Final scheduling is at the discretion of the Forum committee.

AUD10,000

Exhibition theatre presentationFour (4) sold Nine (9) available

Opportunity to conduct a 20-minute presentation as part of the Stakeholder Program in the exhibition theatre.

ɠ Basic AV is provided by the organisers. Additional AV at sponsor’s expense.

ɠ Session to be marketed as part of the official Forum exhibition theatre program. Sessions to be held at morning tea, afternoon tea and during lunch breaks.

ɠ Final scheduling is at the discretion of the Forum committee

AUD5,000

Meeting/VIP RoomOne (1) soldSeven (7) available

Opportunity to take full ownership of a Meeting/VIP Room during the event.

ɠ Basic AV and furniture provided. ɠ Catering at sponsors expense.

AUD1,000 Half Day

AUD2,000

Full DayAUD6,000

Full Congress

Part

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AUDIENCE ENGAGEMENT

Industry roundtable lunch Four (4) sold Four (4) available

Opportunity to host an industry round table lunch for 10-15 people. ɠ Venue Hire (within BCEC), basic AV and registration is managed by the

organisers. Additional AV at sponsor’s expense. ɠ Catering to be at sponsors expense. ɠ One (1) email to be sent to a selected demographic of the audience

inviting them to the lunch session.

AUD3,000

BRAND EXPOSURE

Lanyard sponsorExclusive

Opportunity to co-brand lanyard with ITS APAC Forum. ɠ Sponsor may provide own branded lanyards at own expense subject

to organiser approval and production timelines.

SOLD

Satchel sponsorExclusive

Opportunity to co-brand satchel with ITS APAC Forum. ɠ Sponsor may provide own branded satchels at own expense subject

to organiser approval and production timelines.

SOLD

Business lounge sponsorExclusive

Opportunity to brand business lounge in exhibition. ɠ Exclusive branding of the exhibition business lounge ɠ Branding to be via furniture colour and signage.

AUD15,000

Registration desk sponsorExclusive

Opportunity to co-brand registration desk with ITS APAC Forum ɠ Branding to be via furniture colour or signage

AUD15,000

Charging zone sponsorExclusive

Opportunity to brand charging zone in exhibition. ɠ Branding to be via furniture colour or signage.

SOLD

Welcome reception sponsorExclusive

Opportunity to have branding incorporated into the Welcome Reception.

ɠ Includes 20 complimentary tickets to Welcome Reception

SOLD

Gala dinner sponsorExclusive

Opportunity to have branding incorporated into the gala dinner. ɠ Five tickets for the gala dinner included. ɠ Opportunity to provide a brief speech in gala dinner (maximum five

minutes)

SOLD

Volunteer uniform sponsorExclusive

Opportunity to have logo included on volunteer uniforms. ɠ Logo to be on shirt provided to all volunteers, alongside ITS APAC

Forum. ɠ Additional branded clothing for volunteers able to be provided at

sponsor’s expense.

AUD8,000

Part

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Part

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BRAND EXPOSURE

Mobile app sponsorExclusive

Opportunity to co-brand event mobile app with ITS APAC Forum ɠ Logo on Landing Page ɠ Continuous banner advert or dedicated sponsor icon included in app

layout depending on final app design layout (at organiser discretion) ɠ Two push notifications to delegates during event ɠ One (1) one page PDF advertisement

SOLD

Barista sponsor Opportunity to brand a barista station within the Forum area. ɠ Branding to be via signage. ɠ Additional branding can be included such as branded cups, napkins,

aprons at sponsor’s expense.

SOLD

Catering area sponsorExclusive

Opportunity to brand catering area in the exhibition. ɠ Branding to be via furniture colour or signage.

AUD10,000

Water Bottle SponsorExclusive

Opportunity to co-brand the water bottle provided to all delegates ɠ Sponsor may provide own branded water bottle at own expense

subject to organiser approval and production timelines

AUD8,000

Photo Wall SponsorExclusive

Opportunity to brand the transport themed photo wall in the exhibition

SOLD

Ice Cream CartOne (1) soldTwo (2) available

Opportunity to have an ice cream Cart on or next to your stand for 1 day

ɠ Cart may be branded at sponsors expense

AUD5,000

Juice StationTwo (2) soldOne (1) available

Opportunity to have juice station on or next to your stand for 1 day ɠ Station may be branded at sponsors expense

AUD5,000

Car Racing Game ActivationExclusive

Opportunity to brand the car racing game activation in the exhibition.

ɠ Activation may be placed on or next to your stand (subject to organiser approval and floorplan requirements)

AUD8,000

Slot Car Activation Exclusive

Opportunity to brand the Slot Racing Activation in the exhibition ɠ Activation may be placed on or next to your stand (subject to

organiser approval and floorplan requirements)

AUD5,000

Start Up Zone Sponsor Exclusive

Opportunity to brand the exhibition start up zone which has the capacity for 6 start ups

ɠ Start Ups involved in the zone are able to be chosen by the sponsor in conjunction with ITS APAC Committee

AUD10,000

Virtual Reality Activation SponsorExclusive

Opportunity to brand the Virtual Reality Activation in the Exhibition

ɠ The sponsor is encouraged to provide their own VR Activation to be included in the zone

ɠ Zone Demonstrations to be included as part of the program

AUD10,000

BCEC Main Foyer SignageExclusive

13.6m x 1.9m Banner designed by sponsor to be displayed in main foyer of BCEC for duration of the event

ɠ Production and installation costs covered by the event organiser

SOLD

Exhibition Walkway SignageExclusive

2.4m x 1.5m Banner designed by sponsor to be displayed in the main walkway to the exhibition for the duration of the event


SOLD

Pole Wrap SignageFive (5) available

Opportunity to brand poles in walkway to exhibition with a wrap-around banner for duration of the event


AUD3,000

LEAD GENERATION

Delegate Registrations PackTen (10) available

Five (5) Full Conference Registrations ɠ Able to be used by sponsor or provided to customers/partners

AUD5,000

MARKETING EXPOSURE

Electronic newsletterFour (4) soldEight (8) available

Opportunity to provide one (1) linked content piece in an ITS APAC Forum newsletter pre-event.

AUD1,000

Social mediaTwo (2) soldSix (6) available

Opportunity to provide content for one(1) social media post pre-event

AUD1,000

Push notificationsSix (6) soldTwo (2) available

Opportunity to provide text content for one (1) push notification during the event to all delegates

AUD1,000

Website bannerTwo (2) available

Opportunity to have a website banner on the event website. ɠ Banner to be on 1 Page of the Website relevant to banner content ɠ Final Location of banner subject to organiser approval

AUD8,000

Satchel insertEight (8) soldEight (8) available

Opportunity to provide one (1) insert placed in satchels AUD1,000

Part

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NeTC National electronic Tolling and Charging Conference 2021 Partner

AUD25,000 (inc. GST)

To leverage the benefits of a captured audience, the ITS Australia hosted National electronic Tolling and Charging (NeTC) conference will be held in conjunction with the 17th ITS Asia Pacific Forum 2021. “NeTC 2021 @ AP2021” will be a dedicated program stream and widely marketed to a global audience.

Have an opportunity to align yourself as an official NeTC – National electronic Tolling and Charging Conference 2021 Partner and sponsor the NeTC Program Stream at the Forum.

ɠ Speaking spot within the NeTC Stream of the Conference Program (15 mins max) (speaker subject to program committee approval)

ɠ Option to play a short Video to all delegates in the NeTC Stream (Maximum 5 minutes)

ɠ Opportunity to run one (1) Invitation Only Tolling Industry Roundtable Discussion during Lunch for 10-15 delegates. (Room/AV provided by hosts/Catering at Sponsors expense)


ɠ Four (4) full Forum registrations and a 20% discount for up to 4 additional delegate registrations

ɠ Branding in the NeTC Stream Conference Room. Branding done via own pull-up banners and collateral hand-out display material.

ɠ Opportunity to send one (1) Email to all NeTC Stream Attendees Pre and Post event.

ɠ Acknowledgement as the Official Tolling Partner on relevant materials such;

ɠ Pre-event marketing materials (media releases, event emails, website),

ɠ On-site branding (opening ceremony, closing ceremony, sponsor acknowledgment signage, program book)

ɠ Post event communication (post Forum summation)

ɠ Electronic delegate list provided seven days before and after event (name, position, organisation, state, country) (subject to privacy laws)

Oth

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Other sponsorships Exhibition

Exhi

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Inclusions:

Floor space Shell scheme Description

Promotion Company logo and 50 word profile on Forum website

Staff onsite Two exhibitor passes per 9m2 including catering and access to exhibition.

Expo Hall Visitor Passes 20 20 Complimentary exhibition only entry passes to be

distributed to customers or prospects.

Walls White melamine wall panels (one back and two side walls). Corner booths can be left open with 2 walls based on request.

Carpet Carpeting provided

Fascia panel Company name on fascia panel – maximum 30 letters

Lights 2 x 120w spots per 9m2 mounted on light track inside fascia

Power One single power point with a maximum loading of 5 amps. Additional power can be purchased on request

Additional equipment

One trestle table and two chairs per 9m2. Any additional equipment can be hired through the exhibition supplier at exhibitor’s own expense

Listing on Forum handbook and Event App

Exhibitor company nameBooth locationCompany logoFull contact details

Delegate list Full Delegate list provided seven days before and after event (name, position, organisation, state, country) (subject to privacy laws)

Floor space per 9m2

Premium location AUD6,075 (inc. GST)

General location AUD4,655 (inc. GST)

Shell scheme booth per 9m2 (Maximum size 18m2)

Premium location AUD6,255 (inc. GST)

General location AUD4,820 (inc. GST)

*Membership DiscountITS Australia membership must be fully paid at the time of booking, and must remain continuously so until 30 June 2021, otherwise the discount difference will be invoiced.To maintain the integrity of the ITS Australia membership program, any organisations that apply for new membership from 2019 - 2020 must demonstrate that they are actively engaged within the Australian environment.

ITS Australia Member Discount - Flat 10% Discount*

52

1 2

1819

5

15 14

73 72

3 9

177

46

2623 24

28

3433

25

45

54 55 56 57 58 59

64

65

66

67

THEATRE

69

44

47 48 49 50

Lounge

32

31

21

20

30

1011

36 3735

27

43 42 41 40

51

39

71 70

Entry viaDoor 1


Exhibition floor plan

Exhi

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Great HallBrisbane Convention & Exhibition Centre (4,088sqm)

Sold

General location

Terms and conditions

Things you need to know ɠ You (Sponsoring /Exhibiting organisation)

by returning the sponsorship booking form or the exhibition booking form accept these Terms and Conditions.

ɠ We/Us (MCI ABN 76 108 781 988) representing the Organising Committee and the Host Body do not accept responsibility for any errors, omissions or changes.

ɠ Details may change without notice. Refer to the website (www.itsap2021.com.au ) for the latest information on the event.

Financial facts ɠ Phone or unpaid bookings will not be

accepted. ɠ We will issue a tax invoice which is payable

within 14 days. If you miss the payment date, any time dependent discounts will be forfeited— i.e. you will be billed at the next highest level (early rate to standard, etc.).

ɠ You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated in order of sponsorship/exhibition level) until all monies have been paid.

ɠ All sponsorship and exhibition prices are in AUD.

ɠ All prices are inclusive of GST ɠ Payments can be made via EFT. ɠ If you pay by electronic funds transfer or

you agree to pay any bank charges and must include these in the amount you transfer.

ɠ If you pay by credit card a payment processing fee may be applied.

ɠ You must notify us in writing if you need to cancel.

ɠ Cancellations made before 31 June 2019 will be refunded less 50% cancellation fee. Cancellations received between 31 June and 30 December 2019 will be refunded less a 75% cancellation fee.

ɠ Cancellations made after this 31 December 2019 will not be refunded.

ɠ Your non-payment does not cancel your contractual obligations to us.

ɠ No exhibitor shall occupy allocated space until all monies owing to the organiser are paid in full.

In the unlikely case that the event cancels

ɠ The extent of refunds will be a matter for the Host Organisation (the underwriter) to decide. We have no responsibility for making refunds and attempts to cancel cheques or credit card payments will be rejected by our bank.

You and your staff—onsite

ɠ Your application to sponsor and/or exhibit does not constitute an attendee registration. You will need to do that separately online.

ɠ All exhibition staff must be registered online—i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations.

Print entitlements ɠ Logos and other printed material may, at

our sole discretion, be reproduced in colour (where possible), OR the nominated congress spot colour/s OR mono depending on method of production.

ɠ The sponsor must provide suitable material to meet our publication requirements and deadlines.

ɠ Please provide all material at 300 DPI at 100% in jpeg (preferred for website) AND eps (preferred for print) format including, where possible, RGB or Pantone colour equivalents.

ɠ Where applicable, advertisements are to be supplied by the sponsor.

ɠ No print or web recognition will be given unless payment terms have been met.

Sponsor notes ɠ All sponsor functions must be endorsed by

the AP 2021 Forum managers ɠ If you are approved by the congress

organisers to host a private function, sponsors must do so at their own expense and within the time & date the congress managers approve.

ɠ Failure to notify or receive approval for hosting a sponsor function during AP 2021 Forum may result in forfeiture of sponsorship fees/entitlements, or the ability to be involved as a sponsor or exhibitor to ITS in the future

ɠ Sponsorship of speakers and sessions are subject to additional terms and conditions.

Exhibitor notes ɠ You may not assign, share, sub-let, or grant

licences for the whole or part of the booth without our prior approval. Please email the congress manager for further information.

ɠ We reserve the right to ask you to remove any display items we deem as unacceptable.

ɠ You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles.

ɠ You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric.

ɠ Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with the forum managers.

ɠ Any supplier you use onsite must conform to the venue’s OH&S, insurance and other regulations.

ɠ You are solely responsible for any physical loss or damage to your own property.

ɠ You must hold a current public liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number, the insured amount and its renewal date to us at least four weeks prior to the event. Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the congress managers to discuss options.

Privacy statement ɠ Your name and contact information, including

electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us.

ɠ In addition, your name, organisation, country/state of origin may be published on the list which is provided to delegates, exhibitors and sponsors at the event. If you do not wish your details to be included in this list, please contact us.

Non-sponsor functions ɠ Ad-hoc or unapproved non-sponsor

functions running prior to, during or post congress are prohibited. Failure to comply will result in a forfeit of sponsorship fees and entitlements.

16 17th ITS Asia Pacific Forum 2021 Partnership Prospectus

AP 2021

The 17th ITS Asia Pacific Forum 2021 Brisbane is hosted by ITS Australia.


Contact UsEmail [email protected]

for more information on partnership and exhibition sales opportunities.

+61 2 9213 [email protected]

Hosted by


mailto:[email protected]

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