part time admin officer (continuous improvement)

8/9/2019 Part Time Admin Officer (Continuous Improvement)

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LONDON BOROUGH OF MERTONCORPORATE SERVICES DEPARTMENT

JOB DESCRIPTION

POST TITLE: ADMIN OFFICER (CONTINUOUS IMPROVEMENT)

Grade: ME7

Division: Business Improvement

Loa!ion: B Merton

Res"onsi#$e !o: !e"# o$ Continuous Improvement

Res"onsi#$e %or: No m"n"%ement responsi&i'it

Pos! n&'#er: TBC Da!e: Novem&er *+,

MAIN PURPOSE

To provi#e e$$i-ient "n# e$$e-tive "#ministr"tive. rese"r-/. pro%r"mme "n# pro0e-t support to t/eContinuous Improvement te"m "n# t/e Merton *+1 Bo"r#

MAIN DUTIES AND RESPONSIBILITIES

To provi#e pro"-tive "n# -on$i#enti"' "#ministr"tive support to t/e ContinuousImprovement te"m "n# Merton *+1 Bo"r# in-'u#in% re%u'"r' revie2in% "n# up#"tin%#o-ument"tion3

To -o''"te "n# m"int"in "--ur"te in$orm"tion "-ross t/e te"m "n# port$o'io "s re4uire#.

es-"'"tin% issues to t/e re'ev"nt m"n%er3

To or%"nise "n# servi-e meetin%s. 2or5s/ops "n# tr"inin% sessions "s re4uire#.

"rr"n%in% rooms. re$res/ments "n# e4uipment. -o''"tin% reports. -ir-u'"tin% "%en#"s.t"5in% "--ur"te notes "n# minutes. "n# ensurin% e$$e-tive $o''o2 up "-tion3

To m"n"%e "n# -o6or#in"te #i"ries "n# "ppointments so "s to uti'ise time to &est"#v"nt"%e3

To #eve'op. imp'ement "n# m"int"in e$$i-ient "n# -on$i#enti"' in$orm"tion "n#

"#ministr"tive sstems. in-'u#in% e'e-troni- "n# p"per $i'in% sstems3

To #e"' 2it/ 2ritten "n# em"i' -orrespon#en-e on &e/"'$ o$ t/e #ivision. #r"$tin% 2ritten

rep'ies. re6routin% issues "n# t"5in% $o''o2 up "-tion "s ne-ess"r3

To #eve'op e'e-troni- "n# p"per surves "n# $ee#&"-5 $orms $or t/e #ivision "n# Merton

*+1 Bo"r#. -o6or#in"te returns "n# report on resu'ts

To pro#u-e 4u"'it #o-uments ensurin% " /i%/ st"n#"r# o$ "--ur"- "n# present"tion is

m"int"ine#3


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To un#ert"5e #es5top rese"r-/. in-'u#in% "n"'sis o$ #"t" "n# -o''"tion o$ in$orm"tion.

presentin% in$orm"tion $or #i$$erent "u#ien-es in "ppropri"te $orm"ts. in-'u#in% $orm"'reports. &rie$in% notes "n# $orm"' "n# in$orm"' present"tions

To ep'ore opportunities "n# #eve'op so'utions to improve t/e 2" t/e -oun-i' #oes

&usiness in-'u#in% 'e"rnin% $rom &est pr"-ti-e in o2n "re" o$ 2or53

To m"int"in t/e internet "n# intr"net p"%es o$ t/e Business Improvement Division "n#

Merton *+1 Bo"r# -o6or#in"tin% -ontri&utions $rom t/e te"m. ensurin% -onsisten-"-ross our p"%es "n#t/"t p"%es rem"in up to #"te "n# interestin%

To -o''"te per$orm"n-e in$orm"tion $rom "-ross t/e #ivision "n# report in$orm"tion

-orpor"te' "s re4uire#3

To #eve'op positive 2or5in% re'"tions/ips 2it/ o$$i-ers "-ross t/e -oun-i' "n# to

-ontri&ute to 5eepin% #ep"rtments. p"rtner or%"nis"tions "n# re'ev"nt st"5e/o'#ersin$orme# o$ t/e 2or5 o$ t/e te"m "n# #eve'opments in t/e 2or5 "re"s t/e te"m isresponsi&'e $or3

To 2or5 2it/in t/e provisions o$ Merton8s po'i-ies $or !e"'t/ 9 S"$et. E4u"'

Opportunities. V"'ue $or Mone. D"t" :u"'it "n# Customer C"re "n# to ensure t/"t#uties "re un#ert"5en 2it/ #ue re%"r# to "n# -omp'i"n-e 2it/ t/e D"t" Prote-tion A-t"n# ot/er re'"te# 'e%is'"tion

To un#ert"5e "n ot/er #uties "s re4uire# & t/e !e"# o$ Continuous Improvement. "s"ppropri"te to t/e post


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LONDON BOROUGH OF MERTON

CORPORATE SERVICES DEPARTMENTPERSON SPECIFICATION

POST TITLE; A#min O$$i-er (Continuous Improvement)Grade:ME7Da!e: Septem&er *+,

(&a$i%ia!ions and E)"eriene

Eperien-e o$ provi#in% pro"-tive "#ministr"tive support to te"ms. &o"r#s "n# senior

o$$i-ers3

Eperien-e o$ or%"nisin% "n# servi-in% meetin%s. in p"rti-u'"r o$ t"5in% "--ur"te "n#

-on-ise minutes3

Eperien-e o$ est"&'is/in% "n# m"int"inin% sstems $or -o''"tin%. m"n"%in% "n#

#issemin"tin% "--ur"te "n# tr"-5in% "-tivit3

S*i$$s and +no,$ed-e

An "2"reness o$ t/e 5e issues $"-in% 'o-"' %overnment


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A&'e to 5eep up to #"te on -orpor"te #eve'opments "n# import"nt intern"' "n# etern"'

issues "n# to use t/e in$orm"tion se'e-tive' "n# "ppropri"te'

Persona$ S!.$e and Be/avio&rP'e"se re$er to B Merton?s Mo#e' o$ e"#ers/ip Be/"viours ("tt"-/e#)

part time admin officer (continuous improvement)

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