parliamentary elections for master trainers jammu and kashmir ganderbal ,kangan

MY NAME IS IQBAL BHAT

Prepared by

WELCOMEPRESIDING OFFICERS

GANDERBAL

Ganderbal : Parlimentary

Election 2017

ELECTION PROCEDURES

I. NOTIFICATION

II. NOMINATION

III. SCRUTINY AND ALLOTMENT OF SYMBOLS

IV. BALLOT PAPERS

V. COMMISSIONING OF E.V.M

VI. ARRANGEMENTS FOR POLL

VII. CONDUCT OF POLL

VIII. COUNTING OF VOTES

IX. A/C OF ELECTION EXPENSES

OVER VIEW OF ELECTIONS

DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. ACQUAINT RULES AND PROCEDURES

DUTIES AND FUNCTIONS OFPOLLING OFFICERS

2. ON THE DAY PREVIOUS TO POLL

3. BEFORE THE POLL

4. DURING THE POLL 5. At the end of the poll

Duties of Polling Officers at single election party consists of one Presiding Officer and three polling Officers

DON’T MAKE HUE AND CRY BUSS WILL LEAVE ONLY

AFTER PROPER ATTENDENCE OF ALL

POLLING PARTY

Important points

• Arrive at 09:00 AM at the dispatch centre on 24/11/14

for 16PTS Manigam

for 17Physical Education College

OBTAIN EVM AND MATERIAL • ACCORDING TO CHECKLIST

• POLL IS ON 25-11-2014

• POLLING HOURS ARE

08:00 AM TO 04:00 PM

• SET POLLING STATION BEFORE 07:00 AM

IMPORTANT• COPY OF LIST OF CONTESTING CANDIATES • LIST OF POLLING STATIONS• COPY OF ELECTORAL COMMISSION LOGO

& PLEDGE• AND SAME ON OUTSIDE (PLEDGE)• CONDUCT MOCK POLL AND MOCK POLL

CERTIFICATE SHOUD BE GIVEN TO SECTOR MAGESTRATE AT HIS ARRIVAL

• READ OUT SECTION 128 AND DECLERATION AND SIGN IT

• SET POLLING AT SHARP TIME

IMPORTANT• TWO HOURLY REPORT POLLING PERCENTAGE ON MOBILE .• ENTER EVENTS PERIODICALLY IN PO DAIRY• ISSUE SLIPS TO VOTERS AT 3:49

IN REVERSE ORDER SERIAL NUMBER ONE WILL BE LAST ONE • PREPARE ACCOUNT OF VOTES AND PAPER SEAL ACCOUNT

AS SOON AS POLL IS CLOSED ,GIVE COPIES TO AGENTS

IMPORTANT

• READ OUT AND SIGN DECLERATION [PART III ]

• SEAL CARRY CASES OF EVM• READ OUT DECLERATION [PART IV]

AND SIGN IT• PREPARE ADDITIONAL 16 POINT

REPORTDURING POLL ITSELF • PREPARE PS 05

SEAL COVERS

• 1 . MARKED COPY• 2. REGESTER OF VOTES • 3. VOTER SLIP• 4. USED TENDER VOTE AND LIST

FORM 17• 5. UNUSED TENDER BALLOT PAPERS

IMPORTANT POINTS TO REMEMBER

• MUST WRITE IN REMARKS COLUMN OF VOTE REGESTER THE IDENTITY DOCUMENT (ALONG LAST FOUR DIGITS )

PRODUCED BY ELECTOR FOR IDENTIFICATION

At the Polling station.

Poll monitoring SMS.

Mobile

JNKERM<SPACE>SAP

safe arrival at polling station Eg:- jnkerm sap


Mock Poll Conducted.

jnkerm<SPACE>Mp<space><no.of polling agents>

eg:- jnkerm mp 5

Means ……….. mock poll conducted with 10 agents.


Poll started.

jnkerm<SPACE>PLS

Eg:- jnkerm pls

Poll monitoring SMS.VOTE COUNT Hourly report.10 AM REPORT

JNKERM<SPACE>10AM<SPACE>M###,F###,O##

Example…. Jnkerm 10 234,209,O1Means Male234 and female209 others 1 voted



Example…. jnkerm 11am 234,209,O1

Means Male234 and female209 voted



Example:-

Poll monitoring SMS.VOTE COUNT Hourly report.2 PM REPORT

JNKERM<SPACE>2PM<SPACE>M###,F###,O##

Example…. jnkerm M234,F209,O1Means Male234 and female209 voted

Poll monitoring SMS.VOTE COUNT Hourly report.4PM REPORT

JNKERM<SPACE>4PM<SPACE>M###,F###,O##

Example…. jnkerm M234,F209,O1Means Male234 and female209 voted

Poll monitoring SMS.People in Queue at CLOSURE OF POLL .

JNKERM<SPACE>Q<SPACE><VOTERS IN QUEUE

Example…. JNKERM Q 49

Means 49 people in Q at

Poll monitoring SMS.Final Count of voters.

JNKERM<SPACE>VT<SPACE> M###F###OTHERS

Example…. JNKERM 543 529

Poll monitoring SMS.SAFE ARRIVAL POLLING PARTY AT

RECORD ROOM JNKERM<SPACE>SARC

EXCEPTION REPORTS

Poll interrupted due to EVM non functioningJnkerm <space>PROBE<SPACE>EVMEg :- jnkerm prob evmPoll interrupted due to Law and Order

Problem Jnkerm <space>PROBE<SPACE>LW

EXCEPTION REPORTS

• Poll interrupted due to other problemsJnkerm <space>PROBE<SPACE>OTH

• • PROBLEM RESOLVED

Jnkerm <space>PRES

a. Constitution of India

DUTIES AND FUNCTIONS OF POLLING OFFICERS1. ACQUAINT RULES AND PROCEDURES

b. Representation of Peoples Act, 1951

c. Conduct of Election Rules, 1961

d. Election Symbols (Reservation and allotment) order 1968e. Delimitation of Parliamentary and Assembly Constituencies Orderf. Indian Penal Code 1860

I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS2. DUTIES AND FUNCTIONS

Attend all rehearsal

and Training Classes

Modus Operandi or

OPERATIONS of

EVMClarification

of doubts

DUTIES AND FUNCTIONS OF POs I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES

DISTRIBUTION CENTRE.

1. Arrival at the Distribution Centre 9:00

2. FIND YOUR TEAM. 3. FIND YOUR COUNTER.

4. Itinerary to and from the PS

5. Collect and check Polling Materials.

2. DUTIES AND FUNCTIONS OF POs

II. ON THE DAY PREVIOUS TO POLL

1. Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. Itinerary to and from the PS

5. Collection of Polling Materials.

. DUTIES AND FUNCTIONS OF POs


ELECTRONIC VOTING MACHINE

CONTROLUNITBALLOTING

UNIT

MOST IMPORTANT POLLING MATERIALS

Marked copy of Electoral rollAddress tagRegister of Voters (17A)Self ink padMetal SealArrow Cross MarkStrip seal Special tag

Presiding officer’s Diary,declaration

MOST IMPORTANT POLLING MATERIALSMOST IMPORTANT POLLING MATERIALS

16 Point Report as per Annexure XV

Paper sealCopy of order No :- issued by Ro

Tendered Ballot PaperVoters Slip

Sample of EVM

Address tagIndelible ink


A detailed list of polling materials incorporated in

Annexure V of Presiding Officers

Hand Book.


DON’T MAKE HUE AND CRY BUSS WILL LEAVE ONLY AFTER PROPER ATTENDENCE OF ALL

POLLING PARTY

At the Polling station.

IMPORTANT THINGS WHEN YOU REACH THE POLLING STATION

• MEET BLO • CHECK FLAGS ,BANNERS,POSTERS • IF THEY ARE IN 200 MTS AROUND YOUR

POLLING STATION YOU HAVE TO REMOVE THEM

• WE HAVE MADE IT SURE THAT • POWER AND WATER SUPPLY

+WASHROOM IS IN EVERY POLLING STATION IN GANDERBAL DISTRICT

IMPORTANT THINGS FOR YOU

• WARM CLOTHING • TAKE A THREE PIN SOCKET AND MOBILE

CHARGER WITH YOU • YOU ARE NOT ALLOWED TO GO OUTSIDE

THE POLLING STATION .• TAKE SOME FAST FOOD WITH YOU

6. ARRANGEMENT OF POLLING STATION

a. Set up of PS (Slogans / Photo etc should be covered or removed)

b. Set up of Voting Compartment

c. Display of Notices.

DUTIES AND FUNCTIONS OF POLLING OFFICERS2. DUTIES AND FUNCTIONS OF POs


6. ARRANGEMENT OF POLLING STATION The cable is of length 5m.

The distance between BU&CU should not exceed 3m.

The PO should be able to view every activity in the PS.



2. DUTIES AND FUNCTIONS OF POs DUTIES AND FUNCTIONS OF POLLING OFFICERS

1. Assignment of Duties to Polling Officers

2. Appointment of Election Agents

3. Preparation of EVM

4. Mock Poll

5. Sealing of EVM BEFORE 7:45

III. BEFORE COMMENCEMENT OF POLL


1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER


1ST POLLING OFFICER

In charge of

marked copy

Verification of identity of Electors

Read out serial No

and entry of the elector in the

electoral roll



1ST POLLING OFFICER


Markingin the Photo

Electoral Roll

PB


Minor errors in the EPIC

and Electoral roll may be ignored and over looked.

1ST POLLING OFFICER



2nd POLLING OFFICER

Issuance of

Votersslip

In charge of Register

of Voters

In charge of

indelible ink

Obtain Signature or

ThumbImpression

of eachelector

From the upper tip of the nail to the bottom of the 1st joint



How to mark

In charge of

ControlUnit

Ensuring indelible ink mark

These duties can be performed by the presiding Officer,where the number of Electors is small.

3rd POLLING OFFICER


Activating the

BallotingUnit


Appointment letter in Form No.10

Appointment by candidate or his election agent

Revocation by candidate or his election agent

Compare specimen signature in case of any doubt

Pass for polling agents

2.Appointment of Election Agents2. DUTIES AND FUNCTIONS OF POs


Seating of polling agents

1. Candidates recognized by the National Parties

2. Candidates recognized by the State Parties

3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.4. Candidates of registered unrecognized parties

5. Independent candidates

2.Appointment of Election Agents2. DUTIES AND FUNCTIONS OF POs



Press the latch Pull out the cover

ConnectBallotingUnit and

Control Unitwith

connectingcable


Switch onPowerusing

ToggleSwitch


Close theRear

Compartment


MOCK POLL

Set to zero (0) by clearing

the machine

Press “Ballot” button. Busy lamp in the

display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN

Ask any polling agent

to press any of the candidate’s button

on the ballotingunit Then the

ready lampon the

balloting unit will go off.

MOCK POLL

Simultaneously the candidate’s lamp

near the button will start

glowing RED

Also a ‘beep’

sound will be heard from the

control unit

MOCK POLL

After a few seconds, the red

light near the Candidate’s name,

red light in thebusy lamp

and the beepsound

will go off

This indicatesthe recording of vote in the Control Unit

MOCK POLL

Repeat the process with

the remaining agents

Press “Total” button for tallying the

total votespolled

At the end of mock poll,

press “CLOSE”button

MOCK POLL

Next press “Result”button

Then the display

panel will showthe result Next press

“Clear” button and show

the count zero (0) to the agents

Certificateof

Mock poll

MOCK POLL

Give Mock Poll certificate

to the agents.

Show Marked copy

of electorsto the agents.

Show the Register of voters to

the agents.,

Ensure transparency

Signatures ofPresiding Officer

and Polling Agentson the paper seal

Verification ofsignatures of agents.

SEALING OF EVM

Fixing ofGreen

Paper Seal

SEALING OF EVM

Front side Back side

Signature

of PO and

Candidate

or Agent

Special Tag

Should besealedusing

Twine thread

SEALING OF EVM

Election To: (Lok Sabha or Legislative Assembly)

From: (No. and Name of)Constituency

Control Unit/ Balloting Unit No.: (ID number)

Serial No. & Name ofPolling Station Where Used ……..…….… …

Date of Poll:………………………………………

Closing and Sealing of

outer cover of result section

Attachaddress tag

SEALING OF EVM

Strip seal

A B D

Front side

C

Back side

SEALING OF EVM

Fixing of strip seal

SEALING OF EVM

READY LAMP AND BUSY LAMP

CONTROLUNITBALLTING

UNIT

MOST IMPORTANT THING

.

POLLING DAY --8AM.

1.Commencement of poll


IV. DURING THE POLL

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

c. Declaration by the Presiding Officerb. At the stroke of the hour fixeda. Warning about secrecy of voting

d. Precautions about indelible inke. Maintenance of register of voters in form No.17 A

f. Maintenance of PO’s Diaryg. Maintenance of visitors sheeth. Entry of voters to PS to be regulated


IV. DURING THE POLL 1.Commencement of poll

Separate Queues

for men and

women

Infirm/Women voters

with babies in arms

may be given precedence


h. Entry of voters to PS to be regulated

IV. DURING THE POLL 1.Commencement of poll

1.Commencement of poll





IV. DURING THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERSWHO CAN ENTER.

1.Electors.2. Polling Officers.3.Candidate/Election Agent/Polling Agent.4. Public Servants on duty.5.Persons authorised by EC.6.Helper to blind/inform voter.7.Child in arms of elector.8.Other helpers at special occasions specially authorised by PO

DUTIES AND FUNCTIONS OF POLLING OFFICERSWHO CAN ENTER.

1.Separate queue for men and women.2.No entry to persons who are not specially authorised by ECI.3.No photo graph of recording vote by elector.4.No entry to police without request by PO.

DUTIES AND FUNCTIONS OF POLLING OFFICERSREGULATION OF ENTRY.

1.EPIC .2.Slip fro the BLO.3. Other proof declared by commission.

DUTIES AND FUNCTIONS OF POLLING OFFICERSProof.

The electors The Polling OfficialsEach candidate, his election agent and one pollingagent of each candidate at a timePersons authorized by the Election CommissionPublic Servants on dutyChild in arms accompanying an elector A person accompanying a blind or an infirm voter Identifying officers



200 M.

a. Declaration of Elector about his age

Obtain declaration

as in annexure X

Inform the penal provision in

section 31 of the R.P.Act

Imprisonment for one year or fine or both



b. Maintenance of secrecy

Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both

as per section128 of the Representation of People Act , 1951.



c. Prohibition of canvassing in or near PS

Canvassing of Votes (prachaar karna)

Soliciting the vote of any elector (darkhast )

Persuading any elector not to vote for any particular candidate (rokna )



c. Prohibition of canvassing in or near PS

Persuading any elector not to vote at the election

Exhibiting any notice or sign relating to the election

--are punishable under section130 of the RP Act.



d. Other offencesDisorderly conduct in or near PS (section 131)

Misconduct at the PS (section 132)Failure to observe procedure for voting (section 132 A)Illegal hiring or procuring of conveyance (section 133) Breaches of Election duty (section 134)Going armed to or near PS (section 134 B)

Booth capturing (section 135 A)



Smoking to be prohibited inside the PS

Polling agents are not permitted to bring mobile phones inside the PSPhotography prohibited inside the PS

Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.

Impersonation is punishable under the Indian Penal Code

d. Other offences



PO’s entry in Voting Compartment during Poll

Voting of blind and infirm voters

Adjournment or stoppage of Poll

Tendered Vote




4. CHALLENGED VOTE.

Challenged Votes

Challenge Fee Rs 2

PO conducts Summary

enquiry

Burden of proof Return/

forfeiture of

challenge fee.Record in

form 14




4. REFUSAL TO OBSERVE VOTINGPROCEDURE.

Refusal to observe voting procedure

Withdraw and cancel voters slip

Inscribe the fact in Register

of Voters

Put signature below theentry in the

remarks column

Never change the Sl.No in 17 A



TIONS OF POs 4. ELECTORS DECIDE NOT TO VOTE.

TIONS OF POs 4

Electors deciding not to vote

Never change the Sl.No in 17 A

Shall not Compell to cast

his vote

Inscribe “Refused to Vote”

in remarks column of register

of voters (17 A)

SignatureOr thumb

impression of the elector against the

entry



USE OF NEW VOTING MACHINE

Read outa further

Declarationin part II of Annexure VII



DUTIES AND FUNCTIONS OF POLLING OFFICERSVOTER ASSISTANCE.


BLA cannot act as a companion.A companion is permitted to help only one voter.

Age not less than 18 yrs.Can enter the voting compartment along with

the elector to vote on hs behalf.



VOTER ASSISTANCE BOOTH

CANDIDATE’S ELECTION BOOTH

NRI VOTER

VOTING BY PROXY (CSV)



VOTINGBY

PROXY(CSV)

Must be a resident of the constituency concerned

Should have at least 18 years of age

Shall not be disqualified for regn. as an elector

Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A

REFERRAL IMAGE SHEET



Announce the fact a

few minutes before the

hour appointed

CLOSING HOUR

Permit Electors present at the

PS at the hour

appointed

Distribute slip with

signature in full.


Press “close” button of CU

Show the “total”

in the CU and record in 17 C

CLOSING OF EVM


Supply attested copies

of 17 C to PollingAgents

Closing of Voters

Register (17 A)

CLOSING OF EVM


END OF THE POLL

DECLARATIONAT THE END

OF THE POLL


V. END OF THE POLL


V. END OF THE POLL

Place the Control Unit

and Balloting Unit in their

carrying cases, close

andseal with the Address tag

DECLARATIONAFTER SEALING

THE EVM


V. END OF THE POLL


SEALING OF ELECTION PAPERS.

SEALING OF ELECTION PAPERS

1. Cover containing

17 C

2. Cover containing Declaration

of PO

3. Cover containing PO’s Diary

and 16 PointReport

(The above covers should be sent separately along with the EVM to the receiving centre) NOT BE SEALED

THEY HAVE TO CHECK THEM PHYSICALLY.


Packet No. IStatutory Covers-GREEN

Packet No.IINon-Statutory Covers-YELLOW

Packet No.III-BROWN

Packet No.IV.BLUE

SEALING OF ELECTION PAPERS


PACKET No. I(Should be super scribed as “Statutory Covers”)

1. Sealed Cover containing marked copy of electoral roll and List of CSVs2. Sealed cover containing the Register of Voters (17 A)3. Sealed Cover containing voters slips4. Sealed Cover containing unused tendered ballot papers5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.ALL OF THEM SEALED CAREFULLY

SHOULD BE SEALED


PACKET No.II(Should be super scribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.

3. List of blind and infirm electors in Form 14 A and the declaration of the companion.4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)5. Receipt book and cash, if any, in respect of Challenged votes

Should be pasted


6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

10. List of challenged votes in Form 14 (Sealed Cover)

9. Unused and damaged special tags

PACKET No.IISHOULD BE PASTED PROPERLY


(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO2. Manual of EVM3. Indelible ink set without leakage

5. Metal seal of the PO4. Self inking pad

6. Arrow cross mark7. Cup of setting indelible ink.

PACKET No.IIISHOULD BE PACKED PROPERLY


All other items such as Voting compartment,Waste paper basket,

Polythene bag, etc…..

PACKET No.IVPACKED IN BLUE


POINTS TO BE REMEMBERED

Read Hand Book, Manual and instructions

Percentage of polling shall be informed

Ensure free and fair Election

Maintain close relation with the membersof your polling team

Maintain good relation with the polling agents

POINTS TO BE REMEMBERED

Commence the poll at the appointed hour

Formally announce the close of poll afterthe last elector has voted

Take personal responsibility to hand overthe EVM and election papers.

Start mock poll at least one hour before thehour fixed for the commencement of poll

HUM TOH APNAY DOU KADAM CHALAY AAP

SAY DUS KADAM CHALNAY KI TAWAQA

RAKHTAY HAIN

Thank YouThank You IQBAL BHAT AND TEAM ELECTION CELL GANDERBAL

parliamentary elections for master trainers jammu and kashmir ganderbal ,kangan

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