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Parks Data Model WorkshopYorkInfo Partnership

Steve GriséSolution Architect, Vertex3August 19, 2013

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Agenda

Introductions and background – DebOverview and Goals – SteveIndividual Presentations – participantsProcess, next steps, participation - Steve

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A Data Model is…

A representation of the real world A highly visible part of a computer systemAn agreement between partnersA commitment to manage the data

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A Good Data Model…

Meets the information needsInformation products

MapsReportsDerived DataApplications and tools

Is simple and manageableComplex things have simple data modelsThen we simulate/visualize behaviour

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Data Model PurposeBuild Region-wide Parks Datasets

Consistent and reliable data about ParksSupport multiple needs

MappingPublic SafetyAddressing

Must be Manageable and PracticalShare the data appropriately

A template for this type of projectYorkInfo Partnership collaboration

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Data Model Context

Addressing

Public Facilities

Recreation

Public Safety

Parks Data

Emergency Response

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ScheduleWe are part way into a 30-day process

Initial MeetingWorkshopsTechnical workFinal Presentations

Goals for sessionsListen to specific needsBalance the desirable vs. the possibleScore the information needsRefine the data model content

Complete in September

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Presentations

Short presentations from participating organizationsA chance to listen to other perspectives and begin understanding what the design might look likeAlso a chance to listen to motivations, required benefits, and desired outcomes

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Parks Data ModelTown of Aurora

Cory MacNeil

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Current SituationCurrent Parks Data

What map layers and other data we manage?Parks & Open Space Lots (Polygon)Parks (Points)Aurora ArboretumTrailsTrails Points of Interest (Parking, washrooms, etc.)

What attributes are you maintaining?Name, Rollnumber, Area, Park Amenity Fields (e.g. Baseball field, Parking, Shade structures, etc.)

What tools or applications do you have that use the data?CityView for minor information

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Projects and ActivitiesGoals

A parks dataset that will meet future needs.

Needs/burning issuesIncorporating photos of parks and their amenities.Link electronic reservation system to web application

ApplicationsInteractive web application that will allow the public to find and obtain information on specific parks. It could show what amenities are available (sports fields, playground equipment, washrooms, parking, etc.) and display photos of the park.

Ongoing project work in this areaSome initial talks with the Director of Parks & Recreation to think about a possible interactive web applicationParks & Trails map that lists amenities for each park

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Ideas for the Data ModelFrom your perspective what should region-wide parks data look like?

When zoomed in to a park? Identify amenitiesWhen zoomed out to the entire Region? Generalized parks

What map layers, datasets, and fields should we have?• Parks polygons, points; Fields: Name, Location, Rollnumber, Amenity Fields

Are there specific applications and tools that you think are important for everyone to have access to?

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Parks Data ModelShawn Condé – Town of Georgina

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Current SituationTown of Georgina does not have any municipal parks data in current GIS environment.Information is in tabular format and is primarily used in hardcopy publications, was supplied to Region a few years ago.Town currently purchasing and developing additional parklands (recently purchased additional 13 ha. on Lake Simcoe, new sub-divisions, etc.)

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What constitutes a park?Sibbald Point Provincial Park (225 ha.) and Duclos Provincial Nature Reserve (111 ha.)Privately held park-lands i.e. Ducks Unlimited Bird Sanctuary, Arnold C. Mathews Nature Reserve (82 ha.), Salvation Army Lands (120 ha.), beaches, etc.Regional ForestsConservation Areas i.e. Willow BeachFederal Wharfs and Piers i.e. Mossington Park, etc.Road Ends/Road Allowances used as parks, especially on lake (i.e. usually, no civic address)

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Parks Data ModelTownship of King

Greg CzajkoGIS Coordinator

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Current Situation

Data and ApplicationsLayers

Parks_Assets – parks, benches, bleachers, play structure, swings etcSchomberg Trails, King City Trails, Trail_Access

Attributes:Minimal... name, type etc.

UseInternal viewer (ArcGIS Explorer)Mapping (ArcGIS Desktop)

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Projects and Activities

Another short slideGoals

Maintenance of data and Mapping products.Needs/burning issues

None identified ATM.Applications

None identified ATM.Ongoing project work in this area

Mapping of King City Trails.

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Ideas for the Data Model• From your perspective what should region-wide parks data look like?

– When zoomed in to a park?– Activities at the park. Eg. Sport, swings, parkette etc

– When zoomed out to the entire Region?– Just location, perhaps name.

• What map layers, datasets, and fields should we have?• Discussion… extremely broad range of applications.

• Are there specific applications and tools that you think are important for everyone to have access to?

• Location and Function should suffice, Availability and Assets are useful in the long term.

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Parks Data ModelTown of Newmarket

Annaliese Vollick

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Current Situation

Current Parks data at the Town of NewmarketWhat map layers and other data are you managing?

PARKSAREAS (area)PARKSFEATURES (area)LANDMARKS (point)

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What attributes are you maintaining?PARKAREAS

• PARKFEATURES

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LANDMARKS

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What tools or applications do you have that use the data?

Navigate Newmarket (external)Landmark/Park SearchPark Features Search (ie – Ball Diamonds, Soccer fields)Base Map

InfoGenerator (internal)Landmark/Park SearchPark Features Search (ie – Ball Diamonds, Soccer fields)Base Map

Customer Service (CRM) SoftwareUses LANDMARKS layer as a look up option for customer service calls

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What tools or applications do you have that use the data? (cont’d)

P.O.S.T. Manual (Parks Open Space and Trails)Locations, inventory within

Asset ReportingAreas, features, etc.

Parks and Cultural Features MapHard copy and pdf map available on www.newmarket.ca – numbered list of Parks/Cultural Features (Landmarks also shows Trails)

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Projects and ActivitiesGoals

Park AddressingNeeds/burning issues

Park AddressingBetter extraction for asset management reporting

Applications?

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Projects and Activities• Ongoing project work in this area

– Adding attributes to track “Historic Names” and “Local Names”

• Parks that have changed names and parks that are known by another name (Operations)

– Better identification (within our layers) of Town owned vs. Town Maintained

– Process for GIS maintenance of Park Features between our Recreation and Culture and Parks Department

– Inventories of more park features using GPS and integration to existing

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Projects and Activities

• Ongoing project work in this area– Parks Addressing

• Emergency response• General Public awareness

– Challenges with Parks with multiple entrances (ie – Fairy Lake)

• YRP to track incidents• Park Addresses will/should be identified in Town

Address layer as well as Park Areas/Landmarks

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Ideas for the Data Model

From your perspective what should region-wide parks data look like?When zoomed in to a park?

AreaWhen zoomed out to the entire Region?

Point Feature/Symbol

What map layers, datasets, and fields should we have?Park Boundaries/PointsAddresses

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Are there specific applications and tools that you think are important for everyone to have access to?

Using Common Park Names and Addressing?

Ideas for the Data Model

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Parks Data ModelTown of Whitchurch-StouffvilleSimon Morris

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Current Parks DataOne polygon Parks dataset and one polyline Trails (bikes and walking) datasetAttributes - Name and Available Facilities (Playground, Picnic Area, Open Area, Washroom, Baseball Diamond, Soccer Field, Tennis Court, Basketball Court, Ball Hockey Court, Toboggan Hill, Outdoor Ice Rink, Splash Pad, Trails and Parking)We will be providing this data through ArcGIS Online on new WS website in September

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Projects and Activities• Currency and attribute accuracy is very important

as the WS Parks data will soon be accessible to public

• ArcGIS Online map / application• Conceptual Trails and Parks Map

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Ideas for the Data Model• From your perspective what should region-wide parks data look like?

– Park scale - Light green with poly symbology for rinks, diamonds, courts, splash pads etc– Region scale - Light green

• Layers - Entry points for 911, Facilities (rinks, diamonds, courts, splash pads) Attributes - Facilities available in each park, built vs planned, park type (park, parkette etc),

• Have trail system and parks synchronized to make a trail/park network across York Region

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Process

Draft Model – 30 daysProject work – 60-90 days +Final model - ~3-6 months

Draft Model Projects Final

Model

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Next Steps

Coordinate follow up meetingsTechnical workLink to projects/activities in different orgs

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Next Steps

What will it take to make this a working partnership?

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Contact:Steve Grisésteve@vertex3.com226 444 0323