Parent, Student, Faculty and Staff Handbook 2012-2013

Web Edition

(July 2012)

1

Brentwood College Handbook: 2012-2013 Table of Contents

Page

Campus Map ......................................................................................................................... 2

Mission, Philosophy, Brentonian Code ........................................................................... 3

Principles of Community .................................................................................................... 4

Affiliations ............................................................................................................................... 5

Board of Governors ............................................................................................................... 5

Faculty ..................................................................................................................................... 6

Campus Staff ......................................................................................................................... 8

Brentwood A – Z: Who does what? ................................................................................. 9

Communication .................................................................................................................. 10

School Calendar 2012-2013 / Major Dates 2013–2014 ............................................ 11-14

Living at School .................................................................................................................. 15

Weekly Routine ................................................................................................................. 17

Day Students ....................................................................................................................... 18

Leave from Campus ........................................................................................................... 19

Dress Code ........................................................................................................................... 22

What to bring and buy ................................................................................................... 23-24

Health & Counselling ....................................................................................................... 25

Medical Coverage ................................................................................................................ 26

Academics ............................................................................................................................. 27

Athletics ................................................................................................................................ 29

Arts ........................................................................................................................................ 30

School Rules ........................................................................................................................ 31

Summary of Fees 2012-2013 School Year ...................................................................... 33

Extra Charges ....................................................................................................................... 34

Tuition Refund Plan ........................................................................................................ 35

This Handbook is also available and updated, as necessary, on-line at www.brentwood.bc.ca

2

3

Brentwood College School

Tradition: our foundation

“Right here, the leaders of tomorrow will be given their start in life.”

Norman Yarrow, Governor, 1923

The Brentonian Code

We cherish:

Respect for oneself and others, individual differences of birth, the school and its ethos, the community, the environment, the property of others and of the school.

Honesty Human kindness Academic scholarship Athletic endeavour Aesthetic sensibility Effort and enthusiasm Grace in victory and defeat Commitment Self-discipline Achieving one's personal best Consideration for others Friendliness Responsibility for one’s actions Generosity of spirit A sense of humour The pursuit of truth The quest for meaning

Mission: our purpose

Brentwood College School nurtures, challenges and inspires

scholars, athletes and artists as global citizens, stewards and leaders of integrity.

Motto: our symbol

De Manu in Manum, Brentonians are called to take up the torch of learning and

civilization to pass from hand to hand. From generation to generation, we are guardians of the flame.

Vocation: our calling

To teach with passion and commitment to our challenging symphony of

academics, athletics and the arts, to focus on character as well as curriculum as educators in partnership with parents, to develop critical thinkers, team players

and creative, ethical individuals, to be mentors and pathfinders for all students

as they discover their unique strengths, and find joy in contributing to the good of the community.

Vision: our future

We aspire to be one of the world’s great boarding schools, recognized by others as a distinctive, distinguished place of learning.

4

Brentwood College Principles of Community

Brentwood College is a multicultural community of people

from diverse racial, ethnic and class backgrounds, national origins, religious and political beliefs, and intellectual, physical, and artistic abilities.

Our programmes, activities, and everyday interactions

are enriched by our acceptance of one another, as we strive to learn from each other in an atmosphere

of positive engagement and mutual respect.

We want to make explicit our expectations regarding the behaviour of each member of our community.

We are, as individuals, responsible

for our behaviour and fully accountable for our actions. Thus we must each take responsibility for our awareness

of all forms of prejudice and discrimination.

These expectations will be upheld by each and every member of the Brentwood community,

and therefore bigotry will never go unchallenged. No one has the right to denigrate another human being

on the basis of race, sex, age, national origin, or any other difference of birth.

We do not tolerate verbal or written abuse,

threats, harassment, intimidation, or violence against person or property.

In this context, we do not accept ignorance or “it was just a joke”

as reason or rationale for such behaviour.

All who work, live, study, or teach in the Brentwood community

must be committed to these principles.

5

Affiliations

Brentwood College School is an independent university preparatory boarding school for Grades 9-12. Our School is accredited by the BC Ministry of Education Independent Schools Branch, ISABC and CA+IS, and audited annually by KPMG. A Board of Governors (Trustees) of Brentwood College Association appoints the Head of School who represents the School as a member of the following associations, except for SSATB and WBSA, represented by the Director of Admissions.

CA+IS (Canadian Accredited Independent Schools) www.cais.ca CAIS is an accredited membership association for Heads of School and Board Chairs of 93 not for profit, leading independent schools.

FISA (Federation of Independent Schools) www.fisabc.ca The FISA is an umbrella organization liaising with the BC Government for BC independent schools, defined as those schools not owned and operated by the province, but regulated by the Independent School Act of BC.

ISABC (Independent Schools Association of British Columbia) ISABC is an accredited membership association of 23 not for profit, independent schools in BC, preparing students for higher education. Member schools collaborate to enhance athletic and cultural opportunities for students, and professional development for faculty.

NAIS (National Association of Independent Schools) www.nais.org NAIS represents approximately 1,400 independent schools in the United States and affiliate schools in Canada.

Secondary School Admission Test Board (SSATB) www.ssatmembers.org/ SSATB provides standardized tests for admissions.

TABS (The Association of Boarding Schools) www.tabs.org TABS is a voluntary membership organization of nearly 300 college preparatory boarding schools in the United States and Canada.

WBSA (Western Boarding Schools Association) (WBSA) www.wbsa.net WBSA is a voluntary membership organization of 39 college preparatory boarding schools in western Canada and the United States.

Board of Governors

The Board of Governors focuses on long term strategic and governance issues only, at arms length from the educational leadership, management and daily operations of the School.

Chair: Bruce Carlson (1964), parent of Joanna & Vanessa (1992), Jessie (1995), Nancy (1998)

Foundation C.C. (Kip) Woodward (1974), parent Chair: of David (1999), Justin (2001)

Art Crooks, parent of Hew (1986), Claire (1991), Morgan (1994)

Vern Fauth, parent of Sean (1993)

Andrea C. (McDonald) Flaa (1975)

Brock Harris (1993)

Bruce Homer (1969)

Blair Horn (1979)

George Killy (1964), parent of Julia (1998)

Dan Little, parent of Kate (2011)

Rod MacDonald (1980), parent of Seghan (2006), Catherine (2009) & Ian (2012)

David W. MacKenzie (1969), parent of Henry (2002)

Michelle M. MacLaren (1982)

Dr. Graeme McCauley, parent of Scott (1998)

Ross McDonald, parent of Hannah (2000)

John A. McNeill (1982)

Richard Osler, parent of Reed (1997), Alex (1999), Tella (2006) & Libby (2008)

Ward Phillips, grandparent of Kaitlin (2007)

Karen (Middleton) Pirie (1981)

Bruce Saville, parent of Kennedy (2003)

Barbara Stone, parent of Brant (1993) & Megan (1997)

Diane Zell, parent of Graham (2006) & Allison (2008)

Head of School & CEO: Bud Patel

CFO & Business Manager: Derek Muzyka

6

Faculty

Head of School Bhadresh (Bud) Patel B.Sc. (Victoria), M.A. (Victoria)

Deputy Head John Allpress B.Sc., B.Comm. (Canterbury, NZ) Advancement, Mathematics, Rowing

Assistant Head – Administration John Garvey, B.Sc. (Exeter, UK) Mathematics, Soccer, Calendar

Assistant Head – Campus Life Marius Felix, B.A. (Washington, US) Social Studies, Rugby, Basketball, Risk Management

Director of Academics David McCarthy, M.A. (Cambridge, UK) Chemistry, Biology, Rugby

Director of Admissions Clayton Johnston, B.A. (McMaster), B.Ed., M.Div. (Toronto), Social Studies, Basketball

Director of Arts Edna Widenmaier, B.A. (Guelph), M.A. (Toronto) English, Musical, Theatre Manager

Director of Athletics Blake Gage, B.A. (Western), M.B.A. (Victoria) Business Studies, Basketball

Director of Entrepreneurship Michael Flynn, B.P.E. (UNB) Business, Crooks Hall Manager, Rugby

Director of IT, Educational Services Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta) Economics, Computer Science, Hockey

Director of University Counselling Rick Rodrigues, B.Ed. (Manitoba) Physics

American College Consultant Tim Zenker, A.B. (Princeton), M.A.L.S. (Wesleyan)

Houseparent Alexandra Eileen Mais, B.A. (West Indies), Dip.Lib.Ed. (UBC) Librarian

Houseparent Allard Leslie Reid Carr, B.A., B.Ed. (Victoria), Spanish

Houseparent Ellis Liam Sullivan, B.A. (Malaspina), B.Ed. (UBC) Social Studies, Basketball

Houseparent Hope Karen Hedquist, B.A. (Victoria), M.A. (Heriot-Watt, UK), English

Houseparent Mackenzie Maggie Flynn, B.P.E. (UNB), Key Learning Centre

Houseparent Privett Ron Neufeld, B.Sc. (Victoria) Science, Teacher Liaison - Technology

Houseparent Rogers Ken Snow, B.Sc. (Victoria), Chemistry

Houseparent Whittall Blake Gage, B.A. (Western), M.B.A. (Victoria) Business Studies, Basketball

Head of English Paul Collis, B.A. (UBC), M.Lit., (St. Andrews, U.K.), English, Soccer

Head of Mathematics Harold Wardrop, B.Sc. (UBC) Mathematics, Cross Training, Badminton

Head of Modern Languages Patricia Steinbrink Kelly, B.A., B.Ed. (Memorial), M.A. (Victoria), French

Head of Science Bruce Tate, B.Sc. (Calgary) Physics, Science

Head of Social Studies Steve Cowie, B.A., M.A. (Victoria) History, Social Studies, Rugby

Head of Music Phil Newns, A.R.C.T., R.M.T., Choirs, Piano, Voice, Jazz Band

7

Faculty (continued alphabetically)

Oliver Amiel, B.Sc. (McGill), Science, rugby

Don Armitage, Technical Director, Theatre

Harold Backer, B.S. Eng. (Princeton), M.B.A. (Western), Whittall Assistant Houseparent, Rowing

Marco Bequer Hernández, Licentiate in Education

(Instituto Superior Pedagógico, Cuba), Spanish, French

Neil Bryant, B.Sc. (Victoria), Rogers Assistant Houseparent, Chemistry, Science, Debating

Lorraine Blake, F.I.S.T.D., R.A.D., Dance, Choreography, Arts Assistant

Brian Carr, B.A., (Victoria), Social Studies, Geography, Rowing

Susanna Cheung Robinson, B.Sc. (UBC), B.Ed. (Calgary), Mackenzie Assistant Houseparent, Science

Timio Colistro, A.B. (Princeton), University Counselling, Social Studies

Kate Coull, B.Sc. (Guelph), B.Ed. (Queen’s), University Counselling, Mathematics

Tony Crossley, B.Ed. (Alberta), Mathematics

Fiona Dalrymple, B.Sc. (Queen’s), Residential Assistant

Rebecca Day-Reynolds, B.A. (University College Cork, Ireland), English, Debating

Scott Doehler, B.Ed. (Queen’s), B.Sc. (Queen’s), Science, Creative Science, Geology

Peggy Elmes, B.Ed. (UBC), Ceramics

Andrea Felix, B.A. (Victoria), Psychology, Health and Wellness, SPARC

Paul Fletcher, Photography and Film

Jill Fougner, B.A. (Victoria), Soccer, Volleyball

Jim Ganley, B.A. (Trent), B.Ed. (Toronto), M.A. (Toronto), English, Brentwood Blog, Yearbook

Tony Healy, B.A. French (Victoria), (C.S.C.S ) Privett Assistant Houseparent, French, Head of Rugby, Strength training and conditioning

Jane Jackson, B.Ed. (Victoria), Mathematics, Field Hockey, Cross Country

John Luna, M.F.A. (Calgary), B.F.A. (Victoria) Foundation Art, Studio Art AP, Art History, Gallery Curator

Robert MacLean, B.A. (Alberta), History, Art History, Social Studies, Tennis

Soleil Mannion, B.A. (VIU), Foundation Art, Gallery Curator

Alanna Martin, B.Ed. (Victoria), Field Hockey, P.E., Grad Class Sponsor

Elizabeth MacIsaac, B.Mus. (Victoria), Voice, Piano, Choirs, Pops Orchestra

Lulu McCallum, B.Ed. (Victoria), Residential Assistant

Scott McGill, Jazz Dip. (Capilano), Rock Band

Marci McLean, B.Sc. (Dalhousie), Tennis

Beth Melhuish, M.Ed. (Victoria), English

Dan Norman, B.Ed. (Ottawa) B.Sc. (Western), Mathematics, Head of Outdoor Pursuits

Chris Norwood, B.A. (Keele), Residential Assistant

Josie Olszewski, B.Sc. (McGill), M.Sc. (SFU), Allard Assistant Houseparent, Physics, Chemistry, Science,

Outdoor Pursuits

Susan Quinton, B.Ed., M.Ed., (Manitoba), B.A. (Winnipeg), English, Drama, Acting, S.A.C.

Laura Richardson, B.A. (SFU), B.Ed. (UBC), Environment, Social Studies, BEAT

Neil Robinson, B.A. , B.Ed., M.A.(Calgary), Social Studies, Global Studies, Volleyball

Bill Robson, B.Sc., B.Arch. (McGill), Drafting and Design, Sculpture

Debbie Sage, B.A. (Trent), Athletics Secretary, Lab Assistant, Rowing

Tanya Scheck, B.Sc. (Victoria), Volleyball, Strength training and conditioning

Fang Sun, B.Ed. (VIU), Mandarin

Gustavo Verna, Squash

Debra Vogt, B.Comm., Mathematics Tutor

Jenna Warner, B.Sc. (Manitoba), B.Ed. (Manitoba), Alexandra Assistant Houseparent, Biology, Field Hockey

Jordan Warner, B.Sc. (Manitoba), B.Ed. (Manitoba), Mathematics, Basketball, Volleyball

Sue Whitney, B.Ed. (Alberta) Rowing

Robyn Willow, B.A. (Victoria), M.Ed. (Washington State), Hope Assistant Houseparent, Social Studies, Rowing

Mark Wismer, B.A. (McGill), B.Ed. (Ottawa), Ellis Assistant Houseparent, Social Studies, Government, Rowing

8

Campus & Support Staff

Academic Registrar Elizabeth Sakawsky

Admissions & Advancement Advancement and Annual Giving Lara McDonald, B.A. (UBC), Advancement Associate Stephanie Young, B.A. (Queen’s), Advancement Associate Admissions & Alumni, Harold Backer, B.S. Eng. (Princeton), M.B.A. (Western) Admissions Assistant, Louise Berry Marketing Assistant, Karen Reburn, B.F.A. (Victoria), M.Ed. (S.F.U.) Graphic Designer, Michelle Fairbanks

Business Office CFO and Business Manager Derek Muzyka, CMA, (Saskatchewan)

Human Resources Manager, Shawn Muzyka, B.A. (York), M.Ed. (UBC) Policy & Risk Manager, Val Crossley, B.A., M.P.A. (Victoria) Controller, Marilou Sullivan Accounts Payable, Shivan Anderson Student and Alumni Services, Joan May

Executive Assistant to Head of School Carey Desloges

Health Centre Head Nurse & Counsellor, Donna Decker, R.N. School Physician and Medical Officer, Dr. Robert Decker, M.D., (BSc. Med), C.C.F.P. Nurse, Marilyn Clarke, Dip. Nursing Nurse, Meghan Schuttenbeld, BN

Facilities & Campus Services Facilities Manager, Tom Shadlock Carpenter, Scott Murray, John Andersen Electrician, Dave Shaw, Tom Pennells Energy Manager, Gord Billsten HVAC Technician, Bill Allen Facilities Assistant, Leah Ross Grounds: John Brennan, Jesse Stewart, Ken Witt, Dennis Ewart Plumber, Doug Fraser Maintenance: Jason Leblanc, Simon Vermegen Mechanic, Andrew Robson Transportation, Susan St. Hilaire, Derek Garside Boatman, Warren Featherstone Special Events, Ric Stewart

Food Services

Manager, Renée Wilson

Executive Chef, Sean Napier

Cook, Cathy Cozens Cook, Lisa Hughes Cook, David Sheffield

Food Services Staff: Corrine Baker, Lisa Bell, Paulyne Cote, Laura Erdmann, Rose Foucher, Jaklyn Jury, Melinda Lavigne, Cindy Lehman, Marina Manhas, Misty Manhas, Teresa Manhas, Joanne McClinchey, Candace Mckay, Lisa Minns, Maayke Moonen, Donna Nolan, Sylvia Riehl, Krista Root, Jamie Simard, Rebecca Stipkala, Sabine Trottier, Joan Walter, Pam Whittaker, Rose Zavarelli.

Information Technology Services Director, Network Administration, Murray Miller, MCSE Information Systems Manager, Dewi Griffiths, B.Sc. (Durham, U.K.) Systems Analyst, Darryl Pavitt Systems Analyst, Elizabeth Wolfe, B.A. (McGill) M.Sc. (Victoria) Webmaster & Digital Media, Mike Minckler Applications Trainer, Lisa Handley, B.Sc. (Victoria)

Laundry & Housekeeping Manager, Chris Nelson Housekeeping: Melita Batty, Vicky Carter, Sylvie Degagne, Carlos Erding, Holly Harrison, Marilyn Kirk, Karen Willson, Brooke Witzaney Laundry: Jennifer Davies, Wendy Haslam, Heather Prouty, Vivian Rota, Sue Schroeder, Astrid Theriau Seamstress, Sally Smith Night Janitors: Glenn Ball, Gerry Head, Joann Mckay,

Mark Slaby, Vance Webster

Reception, Glenda McCorkell, Lorraine Walsh

School Store, Shannon Turvey

Textbooks & University Counselling Assistant, Gerri Wiens

9

Academic programme change Grades 9-11 David McCarthy, Director of Academics

Academic programme change Grade 12 Rick Rodrigues, Director of University Counselling

Academic difficulty, extra help, tuition Teacher >Department Head >Director of Academics

Academic set change – Department Head

Address, telephone, fax or email change Joan May, Student Services

Admissions – Clayton Johnston, Director

Advancement and Fundraising John Allpress, Deputy Head

Advanced Placement (AP) David McCarthy, Director of Academics

Arts course change Grades 9-11 Edna Widenmaier, Director of Arts

Arts course change Grade 12 Directors of Arts and University Counselling

Athletics – all enquiries and concerns Individual coach or Director of Athletics, Blake Gage

Athletics – fixtures (game times/locations) Website > Individual Coach > Blake Gage

Box Office – all shows Lorraine Blake (boxoffice@brentwood.bc.ca)

Calendar – decisions and concerns John Garvey, Assistant Head - Administration

Calendar – general enquiries, dates/times Check Brentwood website or call Reception

Careers Day – John Allpress, Deputy Head

Day students – attendance & driving John Garvey, Assistant Head - Administration

Discipline – Houseparent > Assistant Heads - Campus Life and Administration > Deputy Head > Head of School

Driving lessons – Joan May, Student Services

Graduation Ball (May) – Marius Felix, Assistant Head - Campus Life

I.T. Services – (hook-up, troubleshooting) Helpdesk (helpdesk@brentwood.bc.ca)

Learning Style Differences – KEY Programme Maggie Flynn, Key Learning Centre

Leave of any kind (boarding students) Houseparent > Assistant Head - Campus Life

Lost and found – Houseparent, Laundry

Medical, Health & Counselling concerns Donna Decker, Head Nurse & Counsellor

Medical insurance – Joan May, Student Services

Money (student’s personal) – Houseparent

Music Lessons – Phil Newns, Head of Music

Parent Teacher Interviews – scheduling Debbie Sage > Assistant Head - Administration

Passports and visas – Joan May or Admissions

Personal or social issues of concern Advisor, Houseparent, Health Centre, Assistant Head - Campus Life, Head of School

Post-secondary planning Rick Rodrigues, Director of University Counselling

Regatta – any questions or to volunteer Debbie Sage, Regatta Chair

Reports – commentary Author of comment or Assistant Head - Administration

Reports – delivery Elizabeth Sakawsky, Academic Registrar

Safety, Emergency Response and Risk Management Marius Felix, Assistant Head - Campus Life

SAT I & II – registration & preparation Rick Rodrigues, Director of University Counselling

Student billing – Joan May, Student Services

Student records and transcripts Elizabeth Sakawsky, Academic Registrar

Textbooks – Gerri Wiens

Travel – travel@brentwood.bc.ca

Vacations/breaks – request for early/late travel Marius Felix, Assistant Head - Campus Life

Weekend activities & Interhouse Marius Felix, Assistant Head - Campus Life

Brentwood A-Z: Who does what?

10

Communication

Courier & Mailing Address Name of recipient* 2735 Mount Baker Road Mill Bay, British Columbia V0R 2P1 Canada

* To avoid customs charges and delays, for personal packages and correspondence sent from countries other than Canada, do not refer to Brentwood College School in the address.

Email addresses (faculty, staff, students) firstname.lastname@brentwood.bc.ca

Email addresses (departments) accounts@brentwood.bc.ca admissions@brentwood.bc.ca health@brentwood.bc.ca reception@brentwood.bc.ca travel@brentwood.bc.ca

Web Site: www.brentwood.bc.ca

Telephone Canada 250 743-5521

Fax 250 743-2911

Reception Hours during term Monday to Friday: 8:00 am to 7:30 pm Saturday: 9:00 am to 5:00 pm Sunday: 2:00 pm to 10:00 pm

Reception Hours during Vacations/Breaks Monday to Friday - 8:30 am to 4:30 pm Saturday/Sunday - Closed

School closed December 22, 2012 through January 1, 2013. Reception reopens 8:30am, January 2, 2013.

Cell Phones Most students have cell phones. Brentwood’s cell phone policy and etiquette apply to their use: -

Turn off in community spaces e.g. cafeteria, common rooms, hallways, and shared activities e.g. meetings, classes, theatre, sports.

Give cell phone numbers to Houseparents. Turn off during prep and after lights out. Take with you on leave, travel, runs etc for

safety and emergency contact. Abuse of cell phone privileges will result in

their confiscation.

Best time to call Brentwood students and faculty have busy schedules, and are often away from the phone. Messages to return calls may be left at Reception during office hours. Arranging regular, mutually convenient times to catch up by phone works best.

Emergency Contact after office hours For emergencies, please contact Houseparent’s private telephone number, listed below or the Duty Master on cell at 250 710-1267 or Marius Felix, Assistant Head - Campus Life at 250 710-1430.

Alexandra House, Eileen Mais, 250 743-1946, 250 743-8762 Allard House, Leslie Reid Carr, 250 743-6162, 250 743-8773 Hope House, Karen Hedquist, 250 743-8441 Mackenzie House, Maggie Flynn, 250 743-1515, 250 743-8752 Ellis House, Liam Sullivan, 250 710-9642, 250 743-8764

Privett House, Ron Neufeld, 250 743-8772 Rogers House, Ken Snow, 250 743-8750 Whittall House, Blake Gage, 250 385-4214, 250 743-8755

Facebook and other internet sites Many students use Facebook, Youtube, Twitter and other sites to keep in touch with friends and family. The school system will facilitate access to these community building sites as long as students’ entries respect the Brentonian Code and Principles of Community. The following are unacceptable, and will result, at a minimum, in loss of individual computer privileges: -

X Cyberspace bullying of any individual or group X Defamation of character X Causing harm to the School’s name and reputation X Foul language X Inappropriate photographs or film X Information jeopardizing safety of others

Students are reminded any public internet domain can be accessed and researched by potential employers, post-secondary institutions and reference writers at best, criminal elements at worst. Protect your name, your own reputation and your School – your future depends on it – and your personal safety!

11

Calendar: School Year 2012 – 2013 FALL TERM 2012

Date Time Event

Aug 27, 28 All day Leadership Team meetings Wed 29 Aug All day Residential Faculty and Academic Department Heads meet Aug 30, 31 All day Full Faculty meetings both mornings; Pro-D sessions both afternoons. Sun 2 Sept by 5pm Student Executive meet with Mr. Patel & Mr. Felix before school starts (1 ½ days) Mon 3 Sept by 5pm Orientation Assistants return (evening meetings) Tue 4 Sept 9am–12pm NEW students arrive to begin 3-day Orientation Thu 6 Sept by 5pm Grade 10-12 returning students arrive back at school Fri 7 Sept 8:15am Full school assembly. Fall term classes commence Fri 7 Sept 3pm Inter-house Eco Challenge race on the waterfront. All welcome. Sat 8 Sept 7pm Welcome Back dance, sponsored by SAC Sun 9 Sept 12 noon Terry Fox Run. All families welcome. Sun 9 Sept Evening SPARC sponsors social event for Grade 9s Mon 10 Sept 2pm Arts assembly; first afternoon of arts classes Sept 15-17 All day Biology 12 AP class field trip to Bamfield Marine Station Sept 20-24 All day Sea kayaking: circumnavigation of Salt Spring Island Sept 21-22 All day I.S.A. Senior boys soccer tournament, SLS; Senior girls field hockey at Crofton House Fri 28 Sept 7pm Parent Reception. Intended for day students families, all parents are most welcome. Sept 28-29 All day I.S.A. Junior boys soccer tournament at SLS Sun 30 Sept Morning SPARC promotes “Run For The Cure” event Oct 1-4 All day Grade 9 out-trip to Strathcona Park Lodge Thu 4 Oct 5pm / 7:30pm Thanksgiving Dinner, Crooks Hall and Celebration, Bunch Centre Fri 5 Oct 1:15pm Regular classes until 1pm; Thanksgiving Break begins 1:15pm Sat 6 Oct 7:45am S.A.T. Examinations Mon 8 Oct by 10pm Boarders return from Thanksgiving Break Wed 17 Oct am P.S.A.T. Examination (Grade 10, 11 optional) Sat 20 Oct Evening SAC hosts Fall dance: McNeill Centre Wed 24 Oct 2–6pm Parents are welcome to tour new Centre for Art and Humanities Wed 24 Oct 6pm Parent-Teacher Interviews–Session #1 Oct 24–30 Canadian Universities tour Thu 25 Oct Early am Boarders depart on Mid-term Break Tue 30 Oct By 10pm Boarders return from Mid-term Break Sat 3 Nov 7:45 am S.A.T. Examinations Fri 9 Nov 10:30am Remembrance Day assembly, Bunch Centre. Founder’s weekend. Sat 10 Nov 9:30am Parent-Teacher Interviews–Session #2 (Red Saturday) Tue 13 Nov 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Thu 22 Nov 5:30pm

7:30pm American Thanksgiving Dinner A Concert for a Winter’s Eve, Bunch Centre

Fri 23 Nov 2:00pm 7:30pm

Parent-Teacher Interviews–Session #3 (especially for U.S. families) A Concert for a Winter’s Eve, Bunch Centre

Sat 24 Nov All day Red Saturday–no classes. Early leave opportunity. Mon 26 Nov 2:30pm A Concert for a Winter’s Day (soloists, small groups) Sat 1 Dec 7:45am S.A.T. Examinations Sat 1 Dec 6pm Snowball Dinner and Dance hosted by the Graduating Class of 2013

12

Dec 7-12 9am, 1pm Internal Examinations Wed 12 Dec All day Last day of exams; Christmas luncheon; House clean-up & celebrations. Thu 13 Dec Early am Fall term ends. Boarders depart for Christmas Vacation Dec 13–Jan 6 CHRISTMAS VACATION Sat 15 Dec All day Faculty: Report reading day

** Please note: the dates for some sports events have been predicted based upon their traditional dates. As the actual dates have not yet been confirmed, please check the latest School calendar on-line https://www.brentwood.bc.ca/sds/index.php?next_page=calendar/external_calendar.php for details, or visit: Island championships: http://www.islandnet.com/~athletic/championsummary.htm Provincial championships: http://www.bcschoolsports.ca/pages/news.php

WINTER TERM 2013 Sun 6 Jan by 10pm Boarders return from Christmas Vacation Mon 7 Jan 8:15am Winter term classes begin Sat 12 Jan Evening SPARC Dance Jan 18, 19 ** All day I.S.A. Junior Boys basketball tournament, St. John’s; Junior girls basketball, York

House Tue 22 Jan 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Jan 24, 25 All day Senior Girls basketball tournament, Mark Isfeld School, Comox Jan 25, 26 All day I.S.A. squash tournament, Brentwood Sat 26 Jan 7:45am S.A.T. Examinations Jan 28–Feb 1 9am, 1pm Provincial Examinations (in select subjects) Tue 29 Jan 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Wed 30 Jan All day School Ski Day: Mt. Washington (tentative) Feb 1, 2 Afternoons Brentwood hosts Senior Boys Basketball tournament Sat 2 Feb Evening Java Hut sponsored by the SAC, in the Senior Exam Centre Wed 6 Feb Morning Examination Day for all grades–one mid-year test per grade Wed 6 Feb 5:30pm SAC hosts Chinese New Year Dinner: Year Of The Snake Thu 7 Feb Early am Boarders depart on Mid-term Break Feb 7-12 All day New York theatre trip (drama & dance focus) Feb 7-12 All day School ski trip to Silverstar Mountain (for off-shore students) Feb 8 9 am Brentwood hosts “Pro-D” day for ISABC schools. Mon 11 Feb All day B.C. “Family day” statutory holiday Tue 12 Feb by 10pm Boarders return from Mid-term Break Sat 16 Feb Morning Drug Awareness Day, Grade 10s + SPARC leaders Sat 16 Feb 7:30pm Grad 2013 host Valentines Dance Mar 4-9 7:30pm Brentwood Spring Musical Theatre: to be announced (Killy Theatre) Sat 9 Mar 7:45am S.A.T. Examinations Sat 9 Mar Morning Careers Day: presentations by alumni & parents on career choices Sat 9 Mar ** All day Rowing: Elk Lake Spring Regatta, Victoria Thu 14 March All day Last day of regular classes & sports for Winter term Fri 15 March Early am Boarders depart for Spring Vacation Sat 16 March 8:30am–6pm Faculty: Report reading day Spring break All day Volcanology trip to Hawaii (to be confirmed) Mar 24-Apr 3 All day Music tour to Harrowgate Music Festival, UK

13

SPRING TERM 2013 Tues 2 Apr 10pm Boarders return from Spring Vacation Wed 3 Apr 9:10am Spring term classes begin Apr 6 ** All day Rowing: Dueling Over A Grand Regatta, Victoria April 11-12 9am, 1pm Provincial examinations: April session Sat Apr 13 ** All day Rowing: Maple Bay Regatta, Duncan Apr 17-20 7:30pm Senior Acting Production: to be announced Sat 20 Apr All day Earth Day activities (BEAT) Apr 26-28 All day Brentwood Rowing Regatta. Art exhibition in Ross Centre. May 2, 3 7:30pm An Evening Of Dance, Bunch Centre May 3-4 All day I.S.A. Junior & Senior tennis tournaments; Junior girls soccer; all at Brentwood Sat 4 May 7:45am S.A.T. Examinations. Red Saturday–no classes. Early leave opportunity. May 4-5 ** All day Rowing: Opening Day Regatta, Seattle May 6-17 9am/1pm Advanced Placement exams May 9, 10 ** All day Island girls rugby championships at Brentwood May 11, 12 ** All day Rowing: Shawnigan Lake Regatta Sat 11 May All day Red Saturday; no classes. Early leave opportunity. May 13-17 All day Music Fest Canada–jazz band, Toronto, ON May 16-17 9am, 1pm Provincial exams Fri 17 May Early am Boarders depart for Mid-term Break Sat 18 May 6:15pm Graduating Class of 2013 Dinner & Dance, Westin Bayshore Hotel May 19, 20 All day Canadian Rowing CRSSA selection camp, Brentwood Tue 21 May 10pm Boarders return from Mid-term Break May 22-25 ** All day Provincial tennis tournament May 22-25 ** All day Provincial senior girls rugby tournament Sat May 25 Evening SPARC sponsors Relay For Life event, Duncan Sun May 26 All day Leaders 11(all Grade 11s) join for leadership training May 24, 28-Jun 1 All day Provincial senior boys rugby championships May 28-Jun 2 Rowers at Canadian High Schools Rowing Championships, St. Catharines, Ontario Sat 1 Jun 7:45am S.A.T. Examinations. Red Saturday; no classes. Early leave opportunity. Thu 6 Jun 7:30pm Concert for a Summer’s Eve, Bunch Centre Fri 7 Jun

2:30pm 7:30pm

Concert for a Summer’s Afternoon, Lecture Theatre Concert for a Summer’s Eve, Bunch Centre

Sat 8 Jun Afternoon Interhouse track & field; SAC hosts Beach day dance. Mon 10 Jun 2:30pm Internal Awards Ceremony, Bunch Centre Jun 10-14 5–7pm Grade barbecues hosted by Head of School Jun 14–21 9am/1pm Brentwood Internal Examinations–Grades 9-12 Jun 17–21 9am/1pm Provincial Examinations for Grades 12, 11, 10 Fri 21 Jun 12:00pm Internal examinations finish–House cleanup & celebrations Sat 22 Jun 11:30am

2:15pm Graduation Ceremony and Luncheon on Campbell Common Closing Day Ceremonies. Close of school year at 5pm.

24-27 Jun All day Faculty meetings, report reading, final staff meeting.

14

TENTATIVE MAJOR SCHOOL DATES for Fall 2013 / Winter & Spring 2014 Mon 2 Sept, 2013 by 5pm Orientation Assistants return (evening meeting) Tue 3 Sept, 2013 10am–3pm NEW students arrive to begin Orientation Thu 5 Sept, 2013 12 noon–5pm Returning Students arrive back at school Fri 6 Sept, 2013 8:15am Classes begin for all students Fri 11 Oct, 2013 1:15pm Thanksgiving Break begins Mon 14 Oct, 2013 by 10pm Thanksgiving Break ends Thu 31 Oct, 2013 early am Fall mid-term Break begins Tue 5 Nov 2013 10pm Fall mid-term Break ends Thu 12 Dec, 2013 early am Christmas vacation begins

Sun 5 Jan 2014 return by 10pm Boarders return to school Mon 6 Jan 2014 8:15am Classes begin for all students

The remainder calendar dates for the school year in 2013/2014 has not yet been finalized as we await key dates from the Ministry of Education (provincial examinations) and the local school district vacation times.

Attendance during School Year Parents are respectfully asked to book their travel plans in accordance with the School’s exact holiday periods. Exceptions are hard to justify and must be approved by the Assistant Head - Campus Life, Marius Felix (marius.felix@brentwood.bc.ca).

Calendar Queries or Concerns Please contact John Garvey, Assistant Head - Administration (garveyj@brentwood.bc.ca).

Mid-term breaks and Vacations Given Brentwood’s busy schedule, faculty and staff also need a break. As the School is unable to host and supervise students during mid-term breaks and vacations, parents are asked to make appropriate arrangements for the adult care and supervision of their children, when the School is closed.

Performing Arts Events To reserve a seat for performances, please book on-line at http://tgb.brentwood.bc.ca/ To make inquiries about specific listed events, please email boxoffice@brentwood.bc.ca

Athletic Events Please check the dates and times of any sporting events listed on this calendar, as they are liable to change. Check (a) the school website calendar, (b) the coach, or (c) the Athletic Director, Blake Gage (blake.gage@brentwood.bc.ca)

Red Saturdays On Red Saturdays, there are no classes. Some students have Brentwood commitments, including sports teams competing in tournaments. Otherwise, weekends with Red Saturdays are ideal opportunities for weekend leave.

Web Calendar While every effort is made to ensure this Handbook Calendar is accurate, parents, students, faculty & staff are strongly encouraged to access the Brentwood Calendar on the web https://www.brentwood.bc.ca/ for updates & more information, especially on academic, athletic, arts & special events.

15

Living at School:

A-Z for Boarders Although this section also applies to day students, living away from home is a special challenge. These pages are especially for boarders. The eight Houses are the cornerstones of the Brentwood village, each with its own traditions and character. Boarding provides a unique opportunity for your personal growth, and lifelong friendships.

Advisor You will typically have a new advisor each or every other year, as advisors are assigned by grade. Your advisor will help you choose your programmes, keep a check on your progress, and help you keep in touch with teachers. You will have a group meeting with your Advisor on Monday, and an opportunity to meet individually during the week. Advisors are there to help you make the most of your Brentwood experience.

Bikes If you bring your bike, make sure you also bring a secure lockable device and your helmet, and carry full insurance.

Cars and other vehicles You may not bring a car or any kind of motorized vehicle to school. A very few senior day students have driving privileges, to facilitate their travel to and from school only. You must seek your Houseparent’s permission before using any form of transportation, including taxis and buses during the School year.

Community Service Through the Student Activities Council (SAC &

SPARC), you can help raise money and volunteer your time each year to support others less fortunate.

Computers You may bring your own computer to school and laptops with appropriate carrying cases and locks are strongly advised. You must sign and honour the School’s acceptable use agreement to access Brentwood’s Information Technology Services and network.

Decorating your dorm Fire and safety regulations are designed to keep you safe. Please cooperate fully and avoid covering or overloading electrical outlets with decorations. Exits must be kept clear, and furniture may not be moved without the Houseparent’s specific approval. Please decorate in good taste. Artwork of any kind showing illicit drugs, or explicitly sexual or violent materials is not permitted and will be confiscated.

Houseparent and Assistant Houseparent The Houseparent acts in loco parentis, in place of your parents. That means he or she wants the best for you. Please remember you are one of fifty or more students in his/her care. The Houseparent manages all the routines of the House, grants all leave in partnership with parents, and keeps a watchful eye. He or she may become your most important influence on campus.

Each House has at least two faculty members living in residence: the Houseparent and his/her Assistant who acts as his/her deputy. The House is also home for their families. Be considerate, avoiding loud music audible outside your dorm.

Inspections You will be expected to keep your dorm clean and tidy, to create a comfortable living and effective study space. Prefects inspect before classes from Monday to Friday, with Houseparents, Assistants or guest inspectors on Saturday after the weekly clean-up. A housekeeper is attached to each residence to take care of communal areas.

Interhouse Interhouse events, scheduled and managed by the Assistant Head - Campus Life and the Assistant Head Prefect, are highlights of campus life. The competitive houses are: Alex/Whittall; Allard/Rogers; Hope/ Privett; Mackenzie/Ellis.

Laundry Regular laundry service is provided. You are expected to change your bed linen each week. Dry cleaning, major repairs and alterations of clothing are billed as extras. You may also wash delicate items in house laundry facilities.

written for students and of interest to parents

16

Leadership Leadership opportunities abound including: - Student Activities Council (SAC) - House

representatives plus volunteers. SPARC - volunteer peer counsellors GRAD Committee - Grade 12 representatives

from each House BEAT (Brentwood Environmental Action

Team) - House stewards Sports Captains of all teams Arts Captains and Studio Assistants Prefects - appointed in each House Student Executive Council (SEC) - ex officio

Student Council consisting of Head Prefect, Assistant Head Prefects (2), House Captains, and Presidents of the SAC, SPARC, BEAT and GRAD.

Theatre production and front of house Waterfront and boat house.

Mail You can mail letters and packages through the Store. The daily mail list is published at lunch.

Manners Good manners show consideration for others. At Brentwood, we expect you to: Warmly greet others. Stand up when an adult enters a room. Open doors for others. Eat with your mouth closed. Not to chew gum while talking to others. Not to chew gum during School programmes. Deposit used gum in garbage. Listen without interrupting. Respect the learning environment of others. Remember the bell is a signal to the teacher,

not permission for you, to finish up class. Pick up after yourself. Take hats off indoors. Be quiet after lights out so others can sleep. Respect cell phone etiquette. Remove earphones in areas for conversation. Say please and thank you.

Meals and Snacks Our Food Services Manager and Executive Chef plan weekly menus in accordance with sound nutrition and student preferences – always a challenge! Please let them know if you have any special dietary needs or food allergies, or if you are a vegetarian. Limit your spending and consumption of junk food!

Money Learning to manage your own money and live within a budget is a major challenge of boarding school. Here’s what we recommend: - Open a joint account in Mill Bay with your

parent(s) for on-line money transfers. There are 3 ATM’s within walking distance (CIBC, Royal Bank and Island Savings).

Never share your financial passwords. Establish and stick to a weekly budget ($15 - $25). Use a debit card whenever possible. Carry minimum cash. Plan for extra expenses for leave and breaks. Charge school supplies and travel to your school

account. Monitor monthly bills. Never leave cash or credit/debit cards lying

around. Keep only small amounts of cash in your lockable

drawer. Keep the rest in the bank. Try to write down your expenses to minimize the

“latte factor” (daily spending on treats).

Passports, Visas, Tickets You must give these travel documents to your Houseparent after every break for safekeeping.

Protecting your Property Make a list of the serial numbers, brand names,

and costs of all expensive items you bring to school such as IPods, cell phones, calculators, cameras, bicycles.

Ensure all expensive items are indelibly engraved before you leave home.

Look after your own property. Find a place for everything and put everything in its place.

Make sure your property is fully insured. Your personal property is not covered by the School's insurance plan.

Prefects Appointed by the Houseparents, prefects are senior student leaders who help manage daily routines and special events in the Houses and on campus. Please give prefects your full cooperation.

Prep Prep is short for preparation for class. Prep runs for two hours Monday to Friday. Prep is individual quiet study or, with permission, collaborative work, completion of assignments, review for tests, research, reading, writing, thinking and reflecting time. Prep is an integral part of the academic day.

17

Safety Tips If you want to go for a run, hike or bike ride

off campus, always go with a buddy, carry a cell phone, and be back on campus by dusk. Wear bright clothing. Do not wear head-phones or ear buds in both ears. Inform your houseparent before going.

Cross the highway at the pedestrian light. Report any suspicious stranger on campus. Do not bring matches, lighters or candles to

school. Do not cover smoke detectors or electrical outlets.

Stay off the docks and the Millennium Trail after dark as both can be hazardous.

Practise all safety drills and know how to respond (differently) to fire or earthquake.

Manage your own risks by being informed and safety conscious.

School Store The Store carries supplies for academics, arts and athletics, toiletries, all school uniform items, and all Brentwood sports clothing. A list of required school supplies is provided with this Handbook. You may purchase these items at home, or stock up at the Store before classes start.

Sign In Grades 9-11 sign in for breakfast and dinner in the Cafeteria, and all grades for inspections and prep in the Houses. We need to know where you are, and sign-ins also encourage you to eat all your meals in the Cafeteria.

Sleep Brentwood’s schedule is busy. Get enough sleep! As a mid-week energy boost, there is typically a sleep-in on Wednesday, in addition to the opportunity to sleep until brunch on Sunday.

Weekends Something fun is organized each weekend by the Houses, GRAD, SAC, SPARC or Interhouse. Interhouse competitions Open Houses with themes and food Dances Movies House outings or camping trips Sunday ski-ing Special events such as the Winter Snowball Concerts and shows in the Bunch Showcase games

Typical Weekly Routine

Monday to Friday 7:00–7:40am Breakfast 7:45–8:10am House clean-up and Daily

Morning Inspection 8:15am Start of Academic classes 11:00–11:25am Cookie Break 1:15pm Lunch 2:00–6:00pm Afternoon programmes 5:30–6:30pm Dinner after dinner–7:15pm Free time 7:15pm Students sign into House for

prep, snacks and social time. 7:30–9:30pm Prep. 10:00pm Houses quiet Overnight–7:00am Students may not leave their

Houses without the direct, explicit permission of their Houseparent.

Saturday 8:00–8:40am Breakfast 8:40–9:15am House clean-up 9:15–10:10am No.1 House Inspections 10:15–12:45pm Academic classes 12:45pm Lunch 1:30pm Sports begin 5:30pm Dinner 7:15pm Students check in with House

staff, followed by House and free time.

10:00pm Grades 9 & 10 return to Houses 10:30pm Grade 11 return to Houses 11:00pm Grade 12 return to Houses

Sunday From 8:00am Light breakfast available 10:00am–12 noon Sunday Brunch 3:00–3:30pm Afternoon tea 5:30–6:30pm Dinner 7:15pm Students check in with House staff, followed by House and free

time. 9:30pm Sign in to Houses The Houses are kept quiet until 11:00am. Students may attend church or other religious services by arrangement. Students keep in touch with their Houseparent around 11am, 5pm, and 9:40pm. Grades 9 and 10 also check in with Duty staff in the cafeteria between 3:00 and 3:30pm.

18

Day Students

A Special Relationship Day students and their families enjoy a special relationship with the School. Parents of day students are often strong supporters of arts, athletics and special events. They also invite boarders home for leave, and volunteer to help out on campus in many ways. Although most of the Handbook applies to day students as well as boarders, this page is especially for day students and their families.

Absence Your parents must call the General Office before 8.15am if you cannot attend class because of illness. To request permission for absence from School for a special family commitment, your parents must contact Assistant Head - Administration, John Garvey, well ahead of time.

Attendance You must sign in personally each morning, Monday to Friday at the General Office. On Saturday morning, you sign in at the House. Saturday inspection, classes, sports and special full School events are part of the school week. You must attend them all. If you have not signed in by the beginning of classes, your family will be contacted by phone. Please be aware that repeated absences are unacceptable and may result in the loss of your day student place.

Evenings Boarders sign into the House at 7:15pm. If you plan to be on campus after that time: -

You must have your parents’ and Houseparent’s permission. Parents are asked to email or call.

You must sign in like a boarder and stay for the whole of prep. Your parents would pick you up from the House at 9:30pm.

At your parents’ request to the Houseparent, and with your Houseparent’s permission, you may stay overnight on occasion for a special event. Please bring your own bedding and expect to sleep on a couch!

Getting to and from School For safety, convenience and environmental good sense, day students are strongly encouraged to travel to and from school using parent car pools or public transportation. Mr. Garvey will contact day families before the start of each School year to decide whether there are sufficient numbers to run a Brentwood bus to and from Duncan.

Although strongly discouraged, as a convenience to parents, senior day students may drive to and from school with their parents’ and the School’s permission, obtained from Mr. Garvey as follows: -

1. Apply for driving permission, with a written letter signed by your parents.

2. Sign a contract which specifies the conditions under which you may drive to school.

3. Register the make, colour and licence number of the vehicle being used.

4. Park only in the space designated by Mr. Garvey. 5. Drive yourself and any designated day student

passengers to and from school only. Designated day student passengers must register their letters of permission from both their own parents and those of the day student driver.

6. If you wish to drive for any other school related purpose (e.g. driving to a sports fixture), you must have specific permission each time.

7. Never be tempted to use your car to bring in illegal substances. You risk dismissal if you do.

Getting involved in the House You are encouraged to become involved as fully as possible in all aspects of the House and School. You are most welcome to House and School social events. In turn, you are expected to assume your share of responsibility for the smooth running of your House. Do not think of the House just as a place to change or leave your personal property. Please recognize that being attached to a boarding house as a day student is a privilege. Communicating with your parents and Houseparent is always a challenge, but remember that it is your responsibility to keep them and yourself informed of what’s happening!

Passports Day students intending to travel outside Canada are reminded of the need for a valid passport.

19

Leave from Campus

Definitions Leave refers to a period when a boarder is permit-ted to leave campus for a scheduled short break such as Thanksgiving and Easter, or in an ad hoc arrangement for a defined period of time, during the school year and without school supervision. Leave is requested and approved by parents or guardians in communication with the Houseparent or Assistant Houseparent. Mid-term

breaks and vacations, when the School is closed, also constitute leave. Leave begins at the time the student is no longer using School transportation or under the care of a School employee.

Parent Leave Enables boarders to spend free time, for example, to have dinner off campus, with parents or any adult authorized in writing by parents. The Houseparent must be informed in advance before a student leaves campus.

Special/Compassionate Leave Leave may be requested by parents to Houseparents at any time to support special family occasions or for compassionate reasons.

Senior Leave Unchaperoned leave by public transport on Sundays after October mid-term for Grade 12s only. This leave will be granted by the House-parent provided the student is in good standing. Parent permission is assumed, unless parents withdraw this privilege through the Houseparent.

Weekend Leave Begins after classes, sports and other School commitments on Saturday afternoon until Sunday evening, typically to enable boarders to visit family and friends in the area. The best weekends to take weekend leave are those with a 'Red Saturday', (without classes); see Calendar. To support our vibrant boarding experience, we recommend limiting weekend leave to one before and one after mid-term each term, although this may be increased at parent request.

Process for Arranging Leave Parents work closely with Houseparents in making arrangements for boarding students when they

take leave. Except for Senior Leave, parents must provide written permission to the Houseparent. Parents are asked to complete the “Boarding Students Identification of Host Families” form (available at http://www.brentwood.bc.ca/admissions/publications.html), to facilitate anticipated arrangements.

Requests for leave must be in writing; email will suffice if from the parents’ email address on record with the School. For weekend leave, parents should contact the Houseparent by verified email by the Wednesday prior to the weekend. If the student is not taking leave home, the adult hosts must also contact the House-parent. Parents may request leave to older siblings for their own child only.

Students may not change leave and/or transportation arrangements approved by parents and Houseparents, without specific approval by both, except in a situation deemed an emergency by either. Parents must authorize changes to arrangements in writing. After any leave, students should be back on campus no later than 10pm, unless international travel arrangements make that timing unfeasible.

Parent Approval of Leave It is important for parents to understand the difference between Leave and School supervised trips or activities off campus.

The School cannot, and does not, assume responsibility for students during Leave. Once the student leaves the care of School employees and/or travels independently of School transportation, the School cannot monitor student behaviour or manage student safety.

The School does expect, however, that Leave will be entrusted to responsible adult hosts, and does not endorse the unchaperoned use of any accommo-dation by students on leave. Understanding family needs, Houseparents will endorse Leave to young adult older siblings for the younger sibling(s) only, but not for non family members. With parental approval and direction regarding travel arrangements, the School will also help arrange appropriate, independent travel and accommodation to enable Grade 12 students to attend university interviews, in Canada, the US and overseas.

Parents of boarders need to assess the risks and benefits of any kind of Leave. Parents should ask questions of the adult hosts to whom they are entrusting their

20

child’s care. If concerned or doubtful about any particular situation, as with any parental decision, parents have the right to decline. The School undertakes no risk assessment regarding leave situations and is unable to advise of the appropriateness of leave; the final decision, particularly with respect to safety, transportation and accommodation arrangements, levels of supervision, and proposed activities rests with parents. The School will, however, advise parents if they have concerns about a student taking leave at a particular time because of illness, disciplinary or academic issues, or conflicts with school activities and events.

Responsibilities of Host Parents The School supports, appreciates and encourages opportunities for boarders to enjoy leave time spent in family homes off-campus. In particular, the School and parents living some distance from campus very much appreciate those families who generously accommodate boarders during shorter breaks, such as Thanksgiving and Easter. In addition, both boarders and day students may be invited to social gatherings in the area of the School at the homes of day student families. Such social opportunities have proved to be positive and memorable for all concerned.

Parent hosts are reminded that in all cases, however, they assume a duty of care for their guests. Thus, in advance of parental approval of Leave, both sets of parents – those of the student guest(s) and of the host family – should communicate clearly, openly and directly with each other regarding the activities, level of supervision, kind of transportation provided, and other issues that may be of concern.

The duty of care that hosts assume includes, at a minimum, responsible adult supervision of student guests, to ensure their safety and law-abiding behaviour. Hosts also assume potential liability for any foreseeable or deliberate harm to a student guest at the host’s home or while in the host’s care.

The host accepts that the duty of care, in all its variances, is transferred from the School to the host during the period of leave and takes full responsibility for the student until the student returns to the School.

School Rules During Leave Student and parents should be aware that certain activities during Leave may result in the loss of School privileges and other disciplinary action up to and including suspension or expulsion. Students may be subject to discipline for misconduct which is, or may be, disruptive of the educational process interferes with the work of the School, or has a direct or immediate effect on the discipline or general welfare of the School, even if such conduct takes place during Leave. Some examples of such outside conduct which may have disciplinary ramifications at School include any violation of law, or misuse of the Internet or School network (personal, at home or at School) which impacts or could negatively impact the welfare of any member of the School community or the reputation or functioning of the School.

Transportation For travel to and from School for major breaks and when requesting leave, parents should clearly indicate the preferred means of transportation for their son/daughter. As much as reasonably possible, the School will assist with arrangements.

School transport, at reasonable rates, will be provided at the regularly scheduled student departure times to connect to ferries and airports. School transport may not be available to accommodate early departures, late returns or individual travel plans, and, if available, will be charged at cost.

Our travel coordinator (travel@brentwood.bc.ca) can arrange all reservations for air, bus and ferry transportation, including drop-off and pick-up at local terminals, with parental approval.

If alternate plans are made, parents are asked to notify the Travel Office as soon as possible.

Students may be picked up and returned to School by their parents, older siblings, or by adult hosts approved by parents in writing.

Students are not permitted to drive other students to and from leave. Boarders are not permitted at any time to have access to a car while at School.

Transportation preference for scheduled breaks can be indicated by parents in the Opening of Year travel documents.

21

Travel Documents and Study Permits Parents must ensure that all travel documents accompanying their child(ren) are valid and complete for required travel. Travel document requirements vary depending on both the destination country and the student’s country of origin. The rules are also subject to change by governments. The process for obtaining documents can be complicated and lengthy. Please plan ahead!

Canadian students intending to travel to other countries, including the USA, must have a valid passport. Other travel documentation may be required depending upon the destination. Parents should consult the Citizenship and Immigration Canada website for the most current information.

http://www.cic.gc.ca/english/index.asp

Non-Canadian students must travel with, at a minimum, a valid passport and a valid Canadian Study Permit, available from the nearest Canadian Consulate or Embassy. The School will endeavor to extend the original Study Permit while the student is on campus, however, Canadian Study Permits are only issued for the duration of the passport. Please ensure the passport is valid for the entire period the student will be enrolled at Brentwood.

Once they have received their letters of enrollment, upon arrival in September, non-Canadian students travelling to and from the School should also carry that document with them whenever crossing the border. Depending on citizenship or country of residence, students may need a temporary resident visa as well as a Study Permit.

22

Dress Code

Classes & Lunch, Thursday / Saturday

Girls No. 1 Uniform Mackenzie kilt (no shorter than 2” above knee)* Brentwood crested black blazer* White long sleeve blouse* Mackenzie tartan tie* Black tights or knee socks Black leather flat dress shoes (suede, loafers, sling-back, ballet, platform style, heels, and boots are not acceptable) Brentwood black sweater or red vest* optional

Boys No. 1 Uniform Brentwood grey dress pants* and black belt Brentwood crested black blazer* White long-sleeved dress shirt Brentwood College School tie* Black socks Black leather (not suede) dress shoes Brentwood black school sweater* optional

* All asterisked items must be purchased at the School Store.

Classes & Lunch Monday Tuesday, Wednesday, Friday

Girls No. 1 Uniform or Classwear Brentwood black dress pants, available only through the school store, with white blouse or Brentwood golf shirt and a Brentwood red vest. Brentwood sweater may be worn as an alternative in cold weather. or Mackenzie kilt, white blouse with short, ¾ length or long sleeves and a Brentwood red vest. Brentwood sweater may be worn as an alternative in cold weather. Mackenzie tartan or House tie optional.*

Boys No. 1 Uniform or Classwear Grey dress pants & black belt, with a Brentwood golf shirt, black shoes & socks. Brentwood sweater may also be worn in cold weather. or Grey dress pants and black belt, with white long sleeved shirt and a House/School tie. Brentwood sweater or long sleeved shell may also be worn in cold weather.

After Lunch Monday to Friday Brentwood athletic, arts or House clothing much preferred. Smart casual is acceptable.

Theatre Dress Girls: Dress, coordinated skirt/ pants and a top. Boys: Shirt & tie, dress pants. Optional jacket.

Weekends (after Saturday sport)

Smart casual.

Travel, Leave and Vacations Smart casual with rain jacket typically required.

Travel with School teams Full Brentwood track suit or School uniform with sweater.

Dress in the Dining Room In consideration for others, students must present themselves in a clean and orderly fashion at every meal. No shirt, no shoes, no service!

Hair Although some minor, tasteful colour changes may be acceptable, students are expected to maintain their hair in a way that meets standards acceptable to the School. Boys must be clean-shaven.

Hats may not be worn inside at any time.

Jewelry Jewelry is discouraged, particularly with School wear. Boys are not permitted to wear earrings at any time. Body piercings, including tongue and nose, are strictly forbidden, with the exception of pierced earrings for girls. Students will be asked to remove body jewelry during term.

Brentwood uniform and classwear are to be worn with pride, and must not be combined with other items.

Student dress at all times must be clean, in good repair, and considered by staff to be appropriate for the occasion and in good taste.

Oversized or revealing clothing, or extremes of fashion or style are not acceptable at any time.

23

What to bring / buy All girls must own in good condition Black Brentwood crested blazer* Mackenzie tartan kilt* Mackenzie tartan tie* Brentwood school sweater* Brentwood red vest* Brentwood black dress pants* White #1 long sleeve blouse (4 minimum)* White #1 short sleeve blouse (1minimum)* Black tights or knee socks (8 minimum)* Black spandex/boxer shorts for under kilt (4

minimum) Two pairs of black leather dress shoes (no heels). One

dressy pair, one practical /weather proof pair. Brentwood track suit* Brentwood T-shirt (2 minimum)* Brentwood golf shirt (1 minimum)* Brentwood black shorts* Competitive House T-shirt* Indoor (non-marking) runners Outdoor runners Rain boots White sports socks (6 pairs minimum) Plain black, red or white scarf (optional) Mittens & scarf for cold weather (optional) Retractable umbrella or Brentwood umbrella* (optional)

All boys must own in good condition Black Brentwood crested blazer* Grey dress pants (2 minimum) * Brentwood school tie* Brentwood school sweater or shell* White #1 long sleeve shirt (3 minimum)* Black dress socks (6 minimum) Black leather belt Black leather dress shoes Brentwood track suit* Brentwood T-shirt (2 minimum)* Brentwood golf shirt (4 minimum)* Brentwood black shorts* Competitive House T-shirt* Indoor (non-marking) runners Outdoor runners White sports socks (6 pairs minimum) * All asterisked items must be purchased at the School Store.

During Orientation, we schedule time for students to purchase all required uniform items. After clothing has been purchased, it is taken directly to our laundry service for alterations and labelling, before being returned to students. During the first few days of school, while the laundry staff are altering and labelling clothing items, students are expected to wear smart casual clothing (no jeans) to classes. We provide a named laundry bag for each student.

Personal Clothing 1 pair house slippers 1 bathrobe (optional) nightwear 1 swimsuit Smart Casual Clothes, including khaki cotton pants

and dress shorts for warm weather. Theatre dress (please see page 22 of Handbook)

Household & Sundries 2 sets of twin fitted sheets to fit a 75" x 39" / 191cm x 99cm mattress 2 pillow cases & 1 pillow (1 pillow provided by

school) 4 bath towels 2 hand towels 2 face cloths 1 comforter & 2 cover slips 1 bathroom basket/ shaving kit Shoe cleaning equipment 1 study desk lamp 1 mug, bowl, plate and set of utensils for use in

House kitchen (labeled) 1 small lockable metal security box & lock for valuables (must be stored in lockable drawer provided to

each student in each dorm) Family photos, personal memorabilia, posters &

BluTac Urgent medications, e.g. EpiPen® Prescription glasses & prescription(s) Flashlight and batteries or small LED headlamp Bank account & card set up at one of our local banks

(CIBC, Royal Bank, Islands Savings). Plastic hangers Travel size sewing kit (optional) Additional blanket (optional)

24

What to bring / buy

What not to wear Extremes of fashion and style Oversized or revealing clothing and cut offs T-shirts with logos oversized, logos displaying references to

drugs or alcohol or offensive images. Clothes in poor condition

What not to bring Uninsured valuables and unlabelled personal property Artwork or items of any kind showing illicit drugs, alcohol or

explicitly sexual or violent materials. Appliances such as toasters, popcorn makers, kettles. A

small, shared fridge is permissible. Televisions or entertainment centres Expensive jewelry Bikes without a full locking device and a helmet Skateboards without full protective gear Too much stuff - you will be sharing a dorm!

Labelling personal clothing Before school, please label all footwear, underwear & other personal items (except clothing) permanently. Socks and underwear will not be labelled by our laundry, as they are washed in net bags supplied in September. Other items of clothing should be labelled temporarily – a laundry marker on the clothing label would do. As each item of clothing (except socks and underwear) goes to be washed, it will be permanently named by our laundry staff, using labels which withstand frequent washing and dry-cleaning.

Protecting Personal Property Ensure all expensive items are indelibly engraved

before you leave home. Maintain a list of the serial numbers, brand names,

and costs of all expensive items brought to School such as stereo, IPod, computer, laptop, cell phone, calculator, camera, bicycle, fridge, sports equipment (e.g. snowboard).

Arrange full coverage under your family insurance plan for all expensive items. Students' personal effects are not covered by the School's insurance plan.

Use the lock drawers provided in each dorm, and deposit sums over $20 in the bank or with the Houseparent.

At the end of each School year take all your personal

property home, or, if returning in September, make specific arrangements with your Houseparent for storage, if available. Any personal affects unaccounted for will be retained for two weeks only, and then donated to charity, or when appropriate (for example, School clothing) retained for students in financial need.

School Supplies: Students may purchase these items before arriving in September or stock up at the School Store before classes start. Students need purchase initial requirements only as school supplies are available in the School Store throughout the year.

Items Required by All Grades: 1 binder and paper per course (6 courses) A set of dividers for each binder 3 HB pencils and an eraser 3 blue or black pens and 1 red pen 1 highlighter 1 ruler (12"/30cm) 1 pencil case Homework diary (provided by the school) Sturdy school bag (consider laptop provision)

Computers: Laptop computer is required (wireless capabilities) Carrying case for laptop Lockable device to secure laptop on desk

Calculators: Cell phones and other such devices cannot be used in place of a calculator.

Mathematics 9: Any standard scientific calculator. The School Store stocks the Sharp EL-513V ($17.20). As graphics calculator will not be permitted during tests, we recommend you wait until grade 10 before purchasing the Texas Instrument TI-84plus.

Mathematics 10, 11, 12 & Calculus: All instruction for these Math classes are currently based on the Texas Instruments TI-84plus. It is recommended that students have the TI-84 plus.

25

Health & Counselling

Maeda Health Centre The Maeda Health Centre, adjacent to the Woodward Sportsplex, contains consultation, counselling and treatment rooms, and separate male and female accommodation for the observation and care of students who are unwell.

Nursing Our trained nurses are on call for confidential advice to students and House staff 24 hours a day, with daily office hours in the Health Centre. The nursing team, headed by Donna Decker, acting in close consultation with the School Physician, is responsible for the day-to-day health of the students.

Physician Dr. Decker holds regular clinics at the Health Centre. Emergency services are provided on a "house-call" basis to the School. Hospital service is readily available at the Cowichan District Hospital in Duncan, and at hospitals in Victoria. Specialists are available as required.

Physiotherapist A physiotherapist is available on site, twice weekly on sports afternoons, for individual referrals as well as overseeing our rehab. programme (the process for return to sport after injury). Referral to outside services is also available.

Laboratory and X-ray Laboratory and standard X-ray services are situated in the Mill Bay Plaza. Full radiology services are located in Duncan and Victoria.

Medical and Dental Appointments Medical and special dental appointments should be made through the nurse who arranges for Medical Leave from School, if necessary. Regular dental appointments with family dentists should be scheduled by parents during vacations.

Optical Students who wear glasses should bring two pairs to school, one pair for use, and the other, with a prescription, to be left with the nurse.

Medication Parents of any student requiring any kind of medication must notify the Nurse. All medical prescriptions must be filled through the Health Centre. All medications must be kept in the Health Centre, unless the Nurse authorizes otherwise.

Medical Information Form Parents must ensure that the Health History and Medical Information Form is fully completed and returned to the School before the beginning of each school year disclosing all information relevant to a student’s care.

Health Education The School promotes healthy lifestyle choices through fostering personal responsibility within a supportive community. In addition to health education on nutrition, fitness, communicable diseases, including STDs, and substance abuse, resources are freely available through the Health Centre, Health and Wellness Office, SPARC, the Houses, and the Library.

Counselling Students may raise any health related or personal issue at any time in confidence by speaking to any of the Nurses, the Doctor, or the Health and Wellness Counsellor. Initial consultation and short term counselling is freely available. Any student needing extended individual therapeutic counselling, for example for anger management or an eating disorder, will usually be referred to an external private specialist, after full consultation with the family.

Immunization Full immunization for all communicable childhood diseases is highly recommended before a student is enrolled. The dates of the student’s previous immunizations and their record of diseases must be recorded on the Health History and Medical Consent Form. The current immunization status of each student is reviewed by the Head Nurse, who will contact parents if further immunization is recommended. The School has also established an immunization programme with parent approved immunizations provided at cost.

26

Medical Coverage

Residents of British Columbia must be covered for medical treatment by the BC Medical Services Plan or private insurance arranged by their parents. All medical offices will require a student's personal health care number.

Residents of other Canadian provinces Under a reciprocal agreement, qualified students from all Canadian provinces (except Quebec) are eligible to receive benefits covered by their own provincial medical plan while attending the School. Doctor and hospital services will submit billing for medical treatment directly to your provincial plan. All medical offices will require a student's personal health care number.

Non-Canadian Students and Canadian Students Living Abroad Non-Canadian students and Canadian students domiciled outside Canada are eligible for coverage under the British Columbia Medical Services Plan (MSP) following a mandatory three month waiting period. The School will arrange for coverage through its private insurer (Johnson Fu) for that period for all new students, as well as any re-enrolling students who are not already covered by either MSP or Johnson Fu. Where applicable, parents will be required to provide instruction to the School regarding their preferred insurance carrier (Johnson Fu or MSP) after the initial three months to ensure continued medical insurance coverage for all current students. An explanatory form is sent to parents with further details at the commencement of each school year.

Accident Insurance Plan

Canadian Citizens and Residents Accident Insurance has been arranged with Industrial Alliance for Residents of Canada and Canadians domiciled overseas. The plan covers all accidents, twenty-four hours per day, including School breaks and summer vacations. This Student Accident Insurance policy does not replace coverage under Canadian Provincial medical plans; qualified Canadian families should maintain such insurance. The insurer will pay the expense actually incurred, less the amount allowed by any provincial health care plan, up to a maximum, which depends on the nature of the injury, for physician’s fees, emergency

services of a dentist or dental surgeon, hospital expenses, x-ray and laboratory charges.

Non-Canadians For non-Canadian citizens and non-residents of Canada, accident insurance has been arranged with Citidal. The plan covers all accidents, twenty-four hours per day, every day while the School is in session. This Accident Insurance policy does not replace coverage under a Canadian Medical Plan or under an alternate private medical plan. The insurer will pay the expense actually incurred, less the amount allowed by any provincial health care or private medical plan, up to a maximum, which depends on the nature of the injury, to cover physician’s fees, emergency services of a dentist or dental surgeon, hospital expenses, x-ray and laboratory services charges.

All families are advised to carry extended medical coverage for expenses not included under the aforementioned plans.

For answers to any questions regarding insurance coverage, please contact Derek Muzyka (derek.muzyka@brentwood.bc.ca).

27

Academics

Academic Curriculum and Electives Because of the wide range of university pre-requisites, the School makes every effort to create a timetable to suit the individual needs of students in the senior grades. Programming for Grades 11/12 is handled through the Director of University Counselling and the Advisors. Courses at each grade level, including Advanced Placement (AP) courses, are as follows:

Grade 9: English, French or Mandarin or Spanish, Mathematics, Social Studies, Science, 21st Century Studies, Health Education.

Grade 10: English, French or Spanish or Mandarin, Social Studies, Mathematics, Science, Planning plus 1 of: Science and Ethics 11, Art History 11,

Computer Science 11, International Relations 11, Marketing 11, Music Theory 12, Robotics 11.

Grade 11: English, French or Spanish or Mandarin, Social Studies, Mathematics. plus 1 of: Physics 11, Chemistry 11, Biology 11 plus 1 of: a second science, Geography 12, Art

History 12, Entrepreneurship 12, Science and Ethics 11, Geology 12, Comparative Government and Politics 12, Marketing 11, Music Theory, Studio Art.

Grade 12: English 12 or English Literature 12. Plus 4 or 5 of: French 12, Spanish 12, Mathematics 12

or 11, Geography 12, World History

12, Physics 11 or 12, Chemistry 11 or 12, Biology 11 or 12, Geology 12, Entrepreneurship 12, Financial Accounting 12, Human Geography 12.

Advanced Placement (AP) AP, administered by the College Board in Princeton, New Jersey, offers senior students the opportunity to demonstrate college-level achievement. The examinations, held in May, are graded on a five-point scale: from 5, indicating the student is "extremely well qualified" in that subject at a first year college level to 1, the low point on the scale. Over 1,000 post-secondary institutions in the U.S.A. and Canada grant advanced placement (into a second year course) and credit (for the first year course), or one of these, to students with AP examination grades of 4 or higher.

AP courses offered at Brentwood Art History, Biology, Calculus AB, Chemistry, Comparative Government & Politics, English Language & Composition, English Literature & Composition, European History, Human Geography, Macroeconomics, Music Theory, Physics B, Psychology, and Studio Art.

Agendas Agendas are distributed in September to Grades 9 and 10 to help students learn to manage their time. Agendas must be brought to every class.

Assessment Academic evaluation of students is a continuing process through regular unit testing and grading of assignments. Each half term, marks, effort ratings and attitudinal comments for each student are collected and reviewed by the Head of School, the Director of Academics and the faculty. This process alerts both teachers and students to any problems, and take appropriate action.

“The Book” Students requiring additional help in managing their independent work are put “on the book” by the Director of Academics, to ensure daily monitoring of assignments by teachers.

Classes Academic classes are scheduled on six mornings (Monday–Saturday). Class sizes are relatively small, and in subjects where it is advantageous to do so, students are grouped (set) by ability.

Commendation Students are expected to reach achievement levels that reflect their best in terms of ability, attitude, and effort. Superior effort is rewarded through Academic Commendation every half-term.

Colours In addition to individual subject prizes awarded at the end of the year, superior achievement, together with a sound academic attitude, is recognized by the awarding of Academic Colours in each grade.

Examinations Formal mid-year and final examinations are held in December and June, in addition to AP exams in May. Class tests are held regularly each term.

28

Extra Help Extra study time is arranged for students who are not maintaining adequate academic progress. Topical help in individual subjects is readily available from subject teachers. If regular one-to-one tuition is required this can be arranged through the Department Head and Director of Academics, at an additional cost.

Key Learning Style Differences Students with diagnosed learning style differences will be monitored in our KEY Centre, and accommodated with extra time or a special setting for major examinations, as recommended by their Individual Education Plans. There is an additional monthly fee for this extra service. Individual tutorials for specialized support in mathematics, reading comprehension, writing and study skills are also billed as an extra. Specialized testing may be arranged through referral to a BC Registered Psychologist whose report is necessary for any accommodation to be allowed by the BC Ministry of Education or the College Board.

Plagiarism

Students are expected to present their own work, citing references and using quotations as appropriate. Plagiarism is copying the work and words of others and presenting them as one's own. Such academic dishonesty is unacceptable and will, on detection, result in significant penalties.

Reports Interim reports are provided only for NEW students and their parents at mid-term of the first term. Comprehensive reports for ALL students and their parents are provided at the end of every term. These reports include written comments and marks on academic subjects, and comments on the student’s athletics, arts and citizenship.

University Counselling In addition to regular group meetings on major topics concerning post-secondary planning, students in Grades 11 and 12 sign up to meet individually with Mr. Rodrigues, Mrs. Coull and Mr. Colistro. Mr. Zenker visits ten times a year to work specifically with students applying to U.S. colleges and universities. The University Counselling Department manages all aspects of applying for university entrance, including SAT registration.

Post-Secondary Planning Year in outline Parents and senior students should check the University Counselling site on the Intranet and attached to Brentwood Ahead weekly for important information and application deadlines.

Summer • Visit universities and do SAT prep.

September • Meeting with all Grade 11 and 12 students and

advisors to confirm academic programmes. • Meeting with Grade 12s to explain process of

post-secondary school planning and application.

October / November • Meetings with each Grade 12 to discuss and

establish post-secondary plans. • PSAT for Grade 10s and 11s interested in U.S.

October Mid-Term • Eastern Canadian University Tour available to

Grade 12 student.

October to December • SAT Reasoning and, if required, SAT Subject

tests for students planning to attend American universities.

• PSAT for Grade 10s and 11s interested in U.S.

December • Status report on post-secondary applications go

out to parents of Grade 12s.

September to March • Visits to Brentwood by North American,

Australian and British university and college admissions representatives.

April / May / June • Academic programming of Grade 11 into Grade

12, and Grade 10 into Grade 11. • Individual meetings with Grade 11s to discuss

Grade 12 programmes and post-secondary plans. • May 1 is the common reply date for U.S.; all

admitted students must commit to one school. • Letters to parents of Grade 11s and 10s regarding

following year's academic programmes.

May / June • Web registration for first year courses for some

Canadian universities. • Payment of deposits for course registration and

student housing.

29

Athletics

Philosophy The development of personal fitness, teamwork, sportsmanlike attitudes, the pursuit of athletic excellence, and a love of sport are key aims of Brentwood athletics, with team sports emphasized for Grade 9-10 in the first term. Every student registers in one sport each term.

Term 1 Sports (subject to change) Rugby (boys) Soccer (senior boys) Field Hockey (girls) Volleyball (girls) Squash Tennis Basketball pre-season training Outdoor Pursuits Cross-country Running Sailing Rowing*

Term 2 Sports (subject to change) Soccer (girls, junior boys) Basketball Squash Ice Hockey Cross-country Running Lifesaving and Swimming Outdoor Pursuits Tennis (team training) Rugby (girls, senior boys) Field Hockey (girls) Volleyball (girls) Fitness Fusion Rowing*

Term 3 Sports (subject to change) Soccer (girls, junior boys) Tennis Golf Rugby (girls, senior boys) Sailing Squash Cross-country running Outdoor Pursuits Rowing* Basketball training (girls)

*Rowing Rowing is an all year sport offered at all levels on Arts afternoons, so that students may row in addition to other sports offered by term. Learn to row is offered as a third term sport.

Tours Each year, our major sports coordinate to offer the chance for our athletes to travel to different parts of Canada and internationally. Recent tours (in rugby, rowing, volleyball, field hockey, basketball) have visited Ontario, Washington, Hawaii, California, England, Scotland, France, U.S.A. and Australia.

Awards and Colours In addition to trophies for success in individual and team competition, the School recognizes athletic excellence in terms of performance, attitude, and sportsmanship through the awarding of Athletic Colours, and exceptional service to a sport through Service Awards. As a suspension from School for the violation of a major School rule can jeopardize training and competition for other students, the award of colours may be withheld.

30

Arts

Philosophy Cultural enrichment, skills development and creative self-expression are major aims of the arts programme. Through studio work, classes, and special arts events, students are educated both as artists and as an audience. Special performing arts events to which the whole school and the public are cordially invited are held every term. Changing displays of student artwork are showcased in the Art Gallery and throughout the School.

Scheduling Arts are timetabled three afternoons a week on Monday, Wednesday and Friday, and run all year. Rowing is also scheduled on arts afternoons.

Students in Grades 9 or 10 must enrol in at least one Arts course and in EITHER a second Arts course or rowing.

Students in Grades 11 and 12 must enrol in:

two Arts courses or one Arts course and Rowing or one Performing Arts course and athletic

training by invitation or two Visual Arts and training by invitation

Each student programme will likely involve a minimum of six hours each week. For some programmes, special public performances and major productions, additional practice and/or rehearsal time will be required.

Private Lessons Private music lessons (in piano, voice, guitar, strings, brass and wind instruments) are available by arrangement, on an individual schedule, and at extra cost. Students must commit to a whole year of instruction, and regular practice.

Theatre The Bunch Centre for Performing Arts offers outstanding opportunities for students to perform, contribute backstage, and learn varying protocols as members of an audience. Students attend or participate in all major shows as part of their arts commitment throughout the year.

Arts offered by year (subject to change)

Visual Arts Art Foundation 9-12 Drawing and Painting 10-12 Studio Art 12 AP Art Portfolio 11-12 Pottery 10-12 Traditional Photography 10-12 Digital Photography 10-12 Digital Video (by invitation 11, 12) Modern Video 10-12 Photojournalism (by invitation 11, 12) Yearbook and Website News 3D Design and Sculpture 10-12

Performing Arts Debating and Model United Nations 9-12 Drama 9-11 Acting 10-12 Senior Play 11-12 Musical Theatre 10-12 Dance 9-12 Choreography 11-12 Concert Choir 9-12 (by audition) Vocal Jazz Ensemble 9-12 Pops Orchestra 9-12 Jazz Band/Combo 9-12 Rock Band 9-12 Guitar ensemble composition Music Theory AP

Technical Arts Theatre Production 10-12 Creative Science and Design Engineering 9-10

Awards and Colours In addition to prizes for outstanding achievement, the School recognizes excellence in Arts in terms of performance, attitude and commitment through the awarding of Arts Colours at each grade level. Exceptional contribution through service is acknowledged by Service Awards. As a suspension from School for the violation of a major School rule can jeopardize rehearsals and performances for other students, the award of colours may be withheld.

31

School Rules

Upon enrolment, we assume that parents and students fully support our rules. Before the start of each year, every student, supported by his/her parents, is expected to sign and submit the Statement of Personal Responsibility.

Family attitudes and discussion on the importance of honesty and integrity, and the risks associated with drug and alcohol use are of paramount importance in creating an effective partnership between your home and our School.

All rules should be understood and followed in spirit as well as in letter. School rules apply when when a student is under the jurisdiction of the School, including all school trips and tours. Although students are no longer under School jurisdiction when travelling, independently of Brentwood staff, on leave to and from campus all School rules and outcomes remain in effect to promote safe, responsible, considerate conduct en route, and unimpaired arrival at one’s destination.

When School authorities are made aware that a School rule has been violated, due process ensues, and parents are contacted as soon as is possible.

The School's disciplinary response to breaches of conduct will include, whenever possible and appropriate, the positive, constructive elements of community service and counselling. Learning from one's mistakes is vitally important.

Timely pro-active intervention may pre-empt breaches of School rules which, having occurred, would lead to disciplinary action. Therefore, a student who comes forward, unimpaired, asking for help to overcome a problem with substance abuse will be supported without fear of dismissal, provided he/she agrees to and follows an appropriate course of action, including a zero tolerance contract and counselling, as necessary. The student’s family, the Head of School, the Assistant Head - Campus Life, the Houseparent and the School Health Centre will always be involved to provide support and guidance. Parents should also feel free to bring forward any issue of concern with respect to their own child or to the well-being of the community. Any student may also seek help on behalf of a friend to prevent a breach of discipline.

Honesty and Ethics The following constitute unacceptable conduct:

lying theft of any kind academic plagiarism (presenting another person's

work as one's own) cheating (in prep, tests, exams) computer theft and interference (e.g. obtaining

unauthorized access to staff or student files; changing, damaging, or stealing the computer files of other students or staff)

fraud (e.g. use of falsified identification) the use of profanity, offensive or hateful language

in violation of our Principles of Community, in any form of communication.

Possession and/or distribution of pornography.

While each case will be dealt with individually, action will include, at a minimum, reparations for damaged or lost property, and a personal statement of apology to those affected. Response to serious offences may include suspension, community service, the possibility of immediate dismissal from the School, and legal action.

Verbal or Physical Intimidation In accordance with our Principles of Community and the School’s harassment policy, verbal or physical intimidation or harassment of others will not be tolerated, and may result in suspension or dismissal. Brentwood is committed to providing a fully supportive environment for all students. It was “just a joke” is not a defence.

Safety and Security Any behaviour which puts the safety and security of anyone at risk will not be tolerated. Violation of this regulation will result in at least suspension, if not immediate dismissal.

Smoking/Tobacco Products Brentwood College is a smoke free environment. Students should arrive in September nicotine free, as they are not permitted to use tobacco. Those who do will face a combination of discipline, education, and, where necessary, medical support, and their parents will always be contacted. Students who disregard this rule may be suspended or dismissed.

32

Drugs and Alcohol The School will always endeavour to make our community free of the presence of illegal drugs, and the illegal use of alcohol by students.

Any student facilitating the traffic of drugs or alcohol into the school for other students will face the probability of immediate dismissal for at least the remainder of the school year.

No student may sell, traffic, purchase, possess or use illegal drugs while under the jurisdiction of the School, and when travelling to and from leave. Violation of this regulation on investiga-tion will result in the immediate dismissal of the

student for at least the remaining portion of the school year. Any violation occurring in the third term may delay consideration for re-admission until January (if educationally feasible) or September of the following year.

Students should be aware that any incident involving the suspected use or presence of drugs or alcohol and/or signs of impairment, is subject to the fullest investigation, including the possible use of drug testing and/or a breathalyzer.

The possession of apparatus for illegal drug use or material promoting illegal drug use will attract punitive measures, including confiscation, and the possibility of dismissal.

Illicit use of prescription drugs, such as Ritalin, is forbidden under the Criminal Code, and may result in dismissal. Illicit use includes sharing, selling, or use by a student for whom the drug has not been medically prescribed.

Abuse of over the counter drugs or any chemical substance will be subject to the same disciplinary action as outlined above.

No student may sell, traffic, purchase, possess or consume alcohol while under the jurisdiction of the School and when travelling to and from Leave.

The final decision on the consequences for alcohol use or possession remains at the discretion of the Head of School.

Immediate dismissal for alcohol use or possession is possible.

The minimum consequence for alcohol use or possession will be total suspension from school programmes, including academic classes, for at least 7 days, with provision for at least 40 hours of community service.

The suspension will be served at the student's

home or at school, at the discretion of the Assistant Head - Campus Life. The student will also be required to participate in educational counselling defined by the School.

Any further violation of the alcohol regulation may lead to immediate dismissal for at least the balance of the school year, with any offence occurring in the third term possibly delaying consideration for re-admission until January (if educationally feasible) or September of the following year.

Conduct in the Residences Co-educational use of the dormitories or other areas of the Houses by a member(s) of the opposite sex is strictly forbidden. Violation of this regulation will result in at least suspension, if not dismissal.

Any after lights-out activity, whether in one's own House, another House, or on campus, without the specific permission of the Houseparent, carries the possibility of suspension or dismissal.

Co-educational use of House common rooms begins after 5:00pm Monday to Saturday, and after 12 noon on Sunday, until House sign in.

Suspension Suspension from school programmes, including academic classes, arts, sports, and special events, may be served at the student’s home or internally at the discretion of the Assistant Head - Campus Life, and typically involves community service. To assist academic recovery, a suspended student will do a minimum of three hours evening study in the residence (or at home) both during the days suspended and for an equal number of evenings following it, in addition to Sunday study time.

Use of Vehicles Regulations are printed on pages 15, 18 and 20.

Weapons of any kind are absolutely forbidden.

Withdrawal The Head of School reserves the right to insist on the immediate withdrawal of any student whose presence is judged by the School to be harmful to the individual or the community as a whole.

33

Brentwood College Summary of Fees 2012-2013 School Year

Residents of Canada — All fees are payable in Canadian Funds. (Canadian citizens or landed immigrants whose principal residence and primary employment results in income tax being assessed and paid in Canada.)

Year’s Fees in Advance Standard Payment Plan Boarding Students

(all grades) Payable in

August 2012 Payable in

August 2012 Payable in

December 2012 Payable in

March 2013 Tuition & Boarding Fee

Tuition Refund Plan $39,900* $19,950

$1,000 $9,975 $9,975

TOTAL $39,900 $20,950 $9,975 $9,975

Day Students (all grades)

Payable in August 2012

Payable in August 2012

Payable in December 2012

Payable in March 2013

Tuition & Tuition Refund Plan

$21,200* $10,600 $500

$5,300 $5,300

TOTAL $21,200 $11,100 $5,300 $5,300

Residents of United States — All fees are payable in Canadian Funds. Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration

Canada to meet Study Permit deadlines. Tuition & Boarding Fee $44,300* The full annual fee is payable in advance and will be billed accordingly.

Residents of Other Countries — All fees are payable in Canadian Funds.

Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration Canada to meet Study Permit deadlines.

Tuition & Boarding Fee $51,500* The full annual fee is payable in advance and will be billed accordingly.

* In addition to the tuition and boarding fees noted above, a one time $1500 registration fee applies to all new students.

For any new student applying to Brentwood College School who has an older sibling(s) already attending the School, a 5% discount will be applied to each student's tuition and boarding fees.

Methods of Payment of Fees Your payment can be wired to our Bank at: -

Royal Bank of Canada, Main Branch 1079 Douglas Street, Victoria, BC V8W 2R7 Canada Transit Number 08000 Bank No. 003 Account No. 105 325 5 International SWIFT code: ROYCCAT2

To ensure that the funds are credited to your account, please ask your bank to state the full name of the student on the funds transfer invoice, and advise our accounts department by fax or e-mail accounts@brentwood.bc.ca so we can track the transfer from this end.

A bank draft or personal cheque, made payable to

Brentwood College School. We accept US funds and will credit your account using the exchange rate on the day your cheque is deposited.

On-line transfer of funds from your account to Brentwood College School using your computer or telephone. You will require the 6-digit account number on the top right corner of your Brentwood College School statement. Please contact your own bank for details on how to use this feature.

Credit card payment - MasterCard or VISA. Please go to https://www.4wardthinking.ca/quick_pay to initiate the credit card process.

34

Extra Charges

Statements covering fees and extra student expenses are mailed monthly during the school year. While Houseparents and the School make every effort to keep extra charges to a minimum, whether students are at home or at boarding school, they will incur individual expenses.

Extras in addition to school fees include:

Clothing, dry-cleaning and alterations Personal items bought in the School Store Personal transportation Optional trips and entertainment Personal shipping, mail, fax, courier, phone The services of doctors, dentists, counsellors,

physiotherapy, or hospitals not covered by medical insurance

Private lessons and individual tuition Individual educational options

Some extras to anticipate (costs are approximate and subject to change)

Although Brentwood supplies most textbooks, any student who loses, damages, or writes on a textbook (or library book), will be charged with the replacement cost.

Individual workbooks > $50 for junior grades Workbooks and exam guides > $100 for seniors SAT, PSAT and AP examination fees University application fees Individual memberships of associations

required for insurance in sports like rowing or hockey

Specialized sports not offered on campus, such as golf, lifesaving

Transportation School transport, at reasonable rates, will be provided at the regularly scheduled student departure times to connect to ferries and airports.

School transport may not be available to accommodate early departures, late returns or individual travel plans, and, if available, will be charged at cost. If taxis are the only alternative, these must be pre-arranged when the leave is approved and will be charged at cost.

Entertainment House Outings in term > $30 Commendee outings > $30 Christmas House Outing & Dinner > $40 End of Year House Dinner > $50 Sunday Ski-ing and School Ski Day > $115 Special events > $150 year

Health Centre Students will be charged for medications when the cumulative amount exceeds $10. Students will also be charged, at cost, for vaccinations, health insurance, and physiotherapy. Nursing care will be charged, at cost, if a nurse is required outside regular Health Centre hours for medical supervision of an impaired student.

Student Pocket Money: Advice to Parents Managing money on a budget is a challenge for

teenagers. At boarding school, when some students have much more money than others, social and disciplinary issues can, regrettably, be an unanticipated result. Consequently, access to large sums of money such as summer work savings and cash gifts is strongly discouraged.

Given the use of local banking facilities and debit cards by almost all students, the School does not issue pocket money or money chits, to give parents a better overall picture of their child’s spending. In an emergency, the School will advance limited funds in cash to students.

Please establish and monitor a conservative weekly budget for your son/daughter ($15-$25). Through on-line banking, you can credit his/her account weekly. When situations such as leave require larger sums, specific transfers can be made.

We recommend a joint parent/student account so that you may access, monitor and discuss your child’s personal spending.

Parents who consider their child is not ready to manage an account independently, may deposit a sum with the School to be accessed for weekly pocket money through Joan May, Student Services.

35

Tuition Refund Plan

The Tuition Refund Plan (TRP) provides financial protection when a student is absent or withdrawn for reasons such as: serious accident; extended illness; dismissal; financial reverses; transfer of family; death of a parent. All students, including late admissions, must enroll in the TRP. Coverage begins following the 14 consecutive day qualification period.

Definitions 1. All refunds are based on an academic year of

thirty-one consecutive weeks or 275 consecutive days, including weekends, holidays and vacations within this time period.

2. Withdrawal means a complete, voluntary severance from classes for the balance of the academic year. Dismissal means a complete, involuntary severance from classes by the School authorities for the balance of the academic year. Classes means days of formal academic instruction including examinations. Registration and orientation days are not class days.

3. Temporary non-medical absences, temporary suspensions or change from resident to day status for any reason are not a basis for claim.

Terms of Coverage Medical: From September 1, through the last day of the academic year.

Non-Medical: For the entire academic year after meeting fourteen day attendance requirement.

Not covered under the Plan Under medical coverage: 1. Illness which first manifested itself or accident

which occurred before effective date of coverage.

2. Any medical condition for which the student does not regularly receive legally qualified treatment.

3. Refund period ends immediately upon student’s resumption of classes at any school or place of learning or upon becoming gainfully employed.

4. War or act of war, declared or undeclared, participation in a riot.

5. Except for epidemic closure as specified in the policy, inability of the School to operate and provide formal academic instruction, including closure for any reason.

Use of drugs (any drug or agent classified as a narcotic, hallucinogenic, psychedelic, or having similar classification or effects). Exception if drug or agent is administered under legally qualified medical procedures.

Under non-medical coverage: 1. Any absence, withdrawal or dismissal prior to

attending classes for the first fourteen consecutive days of the academic year.

2. Withdrawal caused by insurrection, rebellion, riot, civil commotion or any government order directed to the students.

3. War or act of war, declared or undeclared: any nuclear reaction, controlled or accident.

4. Destruction of any School facility due to any cause whatsoever.

5. Inability of the School to operate and provide formal academic instructions, including closure for any reason.

6. Boycotting of classes. 7. Being inducted or drafted into the Armed

Forces including alternative duty as a Conscientious Objector.

8. Fear of contagion.

Why is this plan important? Parents should fully understand their annual financial obligation for tuition and other fees. Because commitments for salaries and maintenance are on an annual basis, the absence or withdrawal of a student does not reduce operating expenses. Therefore, most schools out of necessity must take the position that there can be neither refund of fees paid nor cancellation of unpaid fee obligations. This means a parent makes a financial commitment for the full year. Unfortunately, some students do not complete their full year. Then, the protection afforded by this plan will be a welcomed resource. As enrolment in this plan is mandatory, a careful reading of this policy is recommended.

36

Tuition Refund Plan

Reason for refund Refund Formulae 1. Medical Absence or Withdrawal

100% of the unused fees (prorated) provided the physical disability extends for thirty-one or more consecutive days. This is for any physical disability certified to by a legally qualified physician or surgeon.

100% x number of days absent* x yearly fees

275 (days in school year)

* Must be 31 or more consecutive days

70% of the unused fees (prorated), if disability is a mental or nervous disorder and extends for thirty-one or more consecutive days. This disability must be certified to by a legally qualified physician or psychiatrist.

70% x number of days absent* x yearly fees

275 (days in school year)

* Must be 31 or more consecutive days

Epidemic Closure will result in 100% of unused fees (prorated for every class day lost) when closure is ordered by the local Public Health Authority.

100% x number of days closed* x yearly fees

275 (days in school year)

2. Non-Medical Withdrawal 70% of the unused fees (prorated) provided

the student has attended classes for more than fourteen consecutive days following the commencement of his/her first class.

70% x number of days withdrawn* x yearly fees 275 (days in school year)

3. Dismissal 60% of the unused fees (prorated) provided

the student has attended classes for more than fourteen consecutive days following the commencement of his/her class.

60% x number of days withdrawn* x yearly fees 275 (days in school year)