PanSALB Annual Report Presentation (2013/2014)

DATE: 15 October 2014

VENUE: PORTFOLIO COMMITTEE ON ARTS & CULTURE, PARLIAMENT

PRESENTED BY: Prof Mbulungeni Madiba (Chairperson)

Prof Wannie Carstens (Deputy Chairperson)

TABLE OF CONTENTS

1. Purpose

2. Constitution of the Republic

3. PanSALB’s Mandate

4. Governing Legislations

5. Structure of PanSALB

6. Overview of PanSALB Strategy

7. Overview of staff establishment

8. PanSALB committees

9. Challenges

10. Recommendations

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PURPOSE OF THE PRESENTATION

To give an overview of PanSALB’s Annual Report for

2013/204

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CONSTITUTION OF THE REPUBLIC

• Constitution Act 108 of 1996 section 6(4) states that the national government and provincial government, by legislation and other measures, must regulate and monitor their use of official languages. Without detracting from the provisions of sub section 2, all official languages must enjoy parity of esteem and must be treated equally.

• Constitution provides for the establishment of the Pan South African Language Board

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The Pan South African Language Board was created by the Constitution of the

Republic of South Africa Act 108 of 1996. In terms of section 6(5) of the said

Constitution, it states that a Pan South African Language Board be established

by national legislation which must:

(a) Promote and create conditions for, the development and use of-

(i) all official languages;

(ii) the Khoi, Nama and San languages; and

(iii) South African Sign language; and

(b) Promote and ensure respect for-

(i) all languages commonly used by communities in South Africa.

PANSALB MANDATE

OTHER GOVERNING LEGISLATIONS

• PanSALB act as amended;

• The use of the official language act;

• Norms and rules;

• Articles of associations for PanSALB structures:

• Memorandum of association;– PLCs– NLBs– NLUs

• PFMA

• Treasury regulations

• Public services Regulations

• Companies Act

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THE PUBLIC FINANCE MANAGEMENT ACT 1 OF 1999

• The PFMA Act lists PanSALB as a schedule 1 institution meaning that

it is one of the Institutions that Support Democracy, which is not the

case in the Constitution as already indicated.

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THE PANSALB ACT OF 1995 AS AMENDED IN 1999

• The PanSALB Act as amended serves as a guideline to the

PanSALBs operations and also touches on aspects of governance as

well.

• The amendments made on the PanSALB Act implies that PanSALB is

a schedule 3A Public Entity as it gives the Minister the authority to

appoint and disband the PanSALB Board as per the Act. This also

creates a contradiction to the PFMA.

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INTRODUCTION

In terms of the Pan South African Language Board (PanSALB) Act No. 59 of 1995 as

amended, the organisation is mandated to:

a) make recommendations with regard to any proposed or existing legislation, practice

or policy dealing directly or indirectly with language matters at any level of government,

and with regard to any proposed amendments to or the repeal or replacement of such

legislation, practice or policy;

b) make recommendations to organs of state at all levels of government where it

considers such action advisable for the adoption of measures aimed at the promotion of

multilingualism within the framework of the Constitution;

c) actively promote an awareness of multilingualism as a national resource;

d) actively promote the development of the previously marginalized languages;

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e) initiate studies and research aimed at promoting and creating conditions for the

development and use of (i) all the official languages of South Africa, (ii) the Khoe and

San languages and (iii) South African Sign Language;

f) promote and ensure respect for all other languages commonly used by communities

in South Africa;

g) advise on the coordination of language planning in South Africa;

h) facilitate cooperation with language planning agencies outside South Africa;

i) establish provincial language committees and national language bodies to advise it

on any language matter affecting a province or a specific language; and

j) Establish national lexicography units to operate as companies limited by guarantee

under section 21 of the Companies Act (No. 61 of 1973), and to allocate funds to the

units for the fulfilment of their functions.

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INTRODUCTION CONT.

VISION

“A nation that acts intentionally about its mother languages /

tongue while promoting multilingualism”

MISSION

• “To provide language products and services that lead to equitable use

of all South African languages including Khoi, Nama & San

Languages and Sign Language, with a special emphasis on

languages that were previously marginalised. This will be achieved by

developing, preserving, promoting, protecting language rights, and

fostering respect for Language.”

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PANSALB STRATEGIC OBJECTIVES

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No Objective

SO1 Ensure the sustainability of PanSALB

SO2 Deliver language products and services that create a conducive

environment for languages

SO3 Build PanSALB capability

SO4 Create an effective service delivery Infrastructure

SO5 Create awareness of language use

PANSALB PROGRAMMES

Programme 1 – Administration

Programme 2 – Business Development

Programme 3 – Public Engagement

PROGRAMME 1 – ADMINISTRATION

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Purpose:

To coordinate the provision of support services to all divisions within

PanSALB:

•Leadership

•Corporate Services

•Finance and Budgets

•Policy Regulation, LHR, Research, Monitoring & Evaluation Services

PROGRAMME 2 – BUSINESS DEVELOPMENT

Purpose:

To ensure that PanSALB meets the needs of its clients

•Languages Services– Composition:

• National Language Bodies (NLBs);

• National Lexicography Units (NLUs);

• Provincial Language Committees (PLCs)

• Technical support services (TSS);

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PROGRAMME 3 – PUBLIC ENGAGEMENT

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Purpose:

To coordinate the provision of support services to all divisions within PanSALB;

•Public Engagement

– Composition:• Provincial Office Co-ordination;

BUSINESS MODEL

Research Develop Use

Monitoring and Evaluation PROMOTION

Language Rights

Customer

PANSALB EXECUTIVE STRUCTURE

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MANAGEMENT STRUCTURE

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EMPLOYMENT AND VACANCIES

Programme 2013/2014ApprovedPosts

2013/2014No. ofEmployees

2013/2014Vacancies

% of vacancies

Senior Management(Level 13 -16)

35 27(3 Contract)

8 22.2%

Highly Skilled Supervision (Level 9 - 12)

62 40 22 61.1%

Highly Skilled Production(Level 6 – 8)

27 22(1 Contract)

6 16.7%

Skilled(Level 3-5)

16 16 0 0%

Unskilled(Level 1 – 2)

0 2 (Contract) -2 (Contract) 0%

TOTAL 140 107 36 100% 

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EQUITY TARGET AND EMPLOYMENT EQUITY STATUS

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Levels MALE 

  AFRICAN COLOURED INDIAN WHITE  Current Target Current Target Current Target Current Target

Senior Management(Level 13 -16)

17(2 Contract)

0 0 0 0 0 0 0

Highly Skilled Supervision (Level 9 - 12)

24 0 0 0 0 0 0 0

Highly Skilled Production (Level 6-8)

5(1 Contract)

0 0 0 0 0 0 0

Skilled(Level 3-5)

1 0 0 0 0 0 0 0

Unskilled(Level 1 – 2)

1 (Contract) 0 0 0 0 0 0 0

TOTAL 48 

0 0 0 0 0 0 0

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EQUITY TARGET AND EMPLOYMENT EQUITY STATUS…CONT.

Levels FEMALE 

  AFRICAN COLOURED INDIAN WHITE  Current Target Current Target Current Target Current Target

Senior Management(Level 13 -16)

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(1 contract)

0 0 0 0 0 0 0

Highly Skilled Supervision (Level 9 - 12)

16 0 0 0 0 0 1 0

Highly Skilled Production (Level 6-8)

17 0 0 0 0 0 0 0

Skilled(Level 3-5)

15 0 0 0 0 0 0 0

Unskilled(Level 1 – 2)

1 (Contract) 0 0 0 0 0 0 0

TOTAL 58 0 0 0 0 0 1 0

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EQUITY TARGET AND EMPLOYMENT EQUITY STATUS…CONT.

Levels Disabled Staff  Male Female  Current Target Current Target

Senior Management(Level 13 - 16)

0 0 0 0

Highly Skilled Supervision(Level 9 - 12)

0 0 1 0

Highly Skilled Production(Level 6 - 8)

0 0 0 0

Skilled(Level 3 – 5)

0 0 0 0

Lower Skilled(Level 1 – 2)

0 0 0 0

TOTAL 0 0 1 0 

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ANNUAL PERFORMANCE ACHIEVEMENTS

2013/2014

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CHALLENGES ON PRESENTING THE REPORT

PanSALB 2013/18 strategy was:•Not approved by the Minister of Arts and Culture;•Misaligned (not in line with SMART principles)

– Not specific;

– Not measurable;

– Not achievable;

– Not realistic.

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• Lack of congruence between the actual performance and

reported performance;

• Language and editing problems

• Lack of consultation of staff

• Lack of staff involvement and ownership

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CHALLENGES ON PRESENTING THE REPORT

PERFORMANCE ACHIEVEMENTS

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ORGANISATIONAL

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LEADERSHIP

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PROGRAMME 2 – CORPORATE SERVICES

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PROGRAMME 3 – FINANCE SERVICE

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PROGRAMME 4 – LANGUAGES SERVICE

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PROGRAMME 5 – LEGAL SERVICES AND LINGUISTIC HUMAN RIGHTS

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CHALLENGES/UNDERPERFORMANCE• Lack of audit, risk and ICT committee;• Unable to implement PanSALB strategy;• Non-compliance with legal prescripts;

– Auditor General’s disclaimer

• Skills mismatch; • Underutilization of resources;• No internal Audit;• Bloated structure;• Equity vs. Work skills plan;• Languages Unit budget allocation for structures utilised by Leadership Programme; • (97 185m);• Linguistic Human Rights Tribunal had no budget allocation due to lack of planning; • Overspending of the allocated budget for 2013/14 due to:

– Lack of planning;

– Misappropriation of funds;

– Mismanagement;

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REMEDIAL ACTIONS TO ADDRESS UNDERPERFORMANCE

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Key Challenge Remedial Action

Lack of audit, risk and ICT committee • Appointed the audit, risk and ICT committee on the 1st August 2014

Unable to implement PanSALB strategy • Develop and implement the new PanSALB strategy by 1st April 2015.

Non-compliance with legal prescripts • Implementation of AG’s audit findings’ action plan before end of 2014/2015 financial year.

Skills Mismatch • Develop and implement a resource plan as part of the new PanSALB strategy from 1st April 2015.

Underutilization of resources • Develop and implement a resource plan as part of the new PanSALB strategy from 1st April 2015.

No internal audit • Procured external auditors on the 4th April 2014 to conduct internal auditing going forward.• Risks identified in the 2013/2014 AG’s report will be tabled according to the audit plan presented

in the audit, risk and ICT committee.

Bloated structure

Equity vs. Work place plan

Linguistic Human Rights Tribunal had no budget allocation;

• Costed in the new PanSALB strategy;

Overspending of the allocated budget for 2013/14 due to:

• Forensic Investigation

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FINANCIAL MANAGEMENT

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PAST ALLOCATIONS VS. EXPENDITURE

Period Allocation ® Expenditure ® Shortfall ®

2010/11 53 545 000 61 080 000 (7 033 000)

2011/12 57 962 000 56 081 000 (2 069 000)

2012/13 69 480 000 84 480 000 (15 000 000)

2013/14 78 180 000 92 384 000 (14 204 000)

Revenue Generated – Service offered:

2013/14 Nil

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OVERVIEW OF EXPENDITUREGrant 2013/14

•Allocation for 2013/14 was 78,180 m

•Conditional grant of 17,5m

Total grant: 95 680m

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Actual expenditure 2013/14

•Operations: 15 245m

•Personnel costs: 55 573m

•Administrative expenses: 10 545m

•Transfers and Subsidiaries: 16 609m

Total: 97 972m

PanSALB showed an overspending of (2 292m)

PanSALB had a Shortfall of 38 million in 2013/2014 budget

Wednesday, 15 October 2014

SPECIAL PROJECTS PURPOSE

JUDICIARY TRANSLATION & EDITING SERVICES TO ENABLE THE JUDICIARY ENVIROMENT FOR REPRESENTATION IN PREVIOUSLY MARGINALISED

LANGUAGE (suspended)

DR NEVILLE ALEXANDER LANGUAGE SCHOLARSHIP

TO ENCOURAGE THE LANGUAGE IN EDUCATION

LANGUAGE PUBLISHING HOUSE TO CREATE CONDUCIVE PUBLISHING

ENVIROMENT (suspended)

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SPECIAL LANGUAGE PROJECTS

THANK YOU

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