Project Number: 45206 Grant Number: GXXXX 30 May 2012

Nepal: Water Resources Project Preparatory Facility

Project Administration Manual

Contents

I.  PROJECT DESCRIPTION 1 A.  Project Rationale, Location and Beneficiaries 1 B.  Impact and Outcome 1 C.  Outputs 1 

II.  IMPLEMENTATION PLANS 3 A.  Project Readiness Activities 3 B.  Overall Project Implementation Plan 4 

III.  PROJECT MANAGEMENT ARRANGEMENTS 6 A.  Project Implementation Organizations – Roles and Responsibilities 6 B.  Key Persons Involved in Implementation 7 C.  Project Organization Structure 8 D.  Project Implementation Arrangements 9 

IV.  COSTS AND FINANCING 11 A.  Detailed Cost Estimates by Expenditure Category 12 B.  Allocation and Withdrawal of Grant Proceeds 13 C.  Detailed Cost Estimates by Financier 14 D.  Detailed Cost Estimates by Outputs/Components 15 E.  Detailed Cost Estimates by Year 16 F.  Contract and Disbursement S-curve 18 G.  Fund Flow Diagram 19 

V.  FINANCIAL MANAGEMENT 20 A.  Financial Management Assessment 20 B.  Disbursement 20 C.  Accounting 21 D.  Auditing 21 

VI.  PROCUREMENT AND CONSULTING SERVICES 22 A.  Advance Contracting and Retroactive Financing 22 B.  Procurement of Goods, Works and Consulting Services 22 C.  Procurement Plan 24 D.  Consultant's Terms of Reference 28 E.  Terms of Reference for Nongovernment Organizations 113 

VII.  SAFEGUARDS 116 

VIII.  GENDER AND SOCIAL DIMENSIONS 117 

IX.  CONSULTATION AND PARTICIPATION PLAN 121 

X.  PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION 125 A.  Project Design and Monitoring Framework 125 B.  Monitoring 127 C.  Evaluation 128 D.  Reporting 129 E.  Stakeholder Communication Strategy 129 

XI.  ANTICORRUPTION POLICY 130 

XII.  ACCOUNTABILITY MECHANISM 131 

XIII.  RECORD OF PAM CHANGES 132 

Project Administration Manual Purpose and Process

The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM. The Ministry of Irrigation (MOI), Department of Irrigation (DOI), and Department of Water Induced Disaster Prevention (DWIDP) are wholly responsible for the implementation of the project, as agreed jointly between the government and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by MOI, DOI, and DWIDP of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. At Grant Negotiations the government and ADB shall agree to the PAM and ensure consistency with the Grant agreement. Such agreement shall be reflected in the minutes of the Grant Negotiations. In the event of any discrepancy or contradiction between the PAM and the Grant Agreement, the provisions of the Grant Agreement shall prevail.

After ADB Board approval of the project's report and recommendations of the President (RRP) changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM.

Abbreviations

ADB = Asian Development Bank CQS = consultant qualification selection DDG = deputy director general DMF = design and monitoring framework DOI = Department of Irrigation DWIDP = Department of Water Induced Disaster Prevention EIA = environmental impact assessment EMP = environmental management plan FMU = facility management unit GDP = gross domestic product GESI = gender equality and social inclusion GIS = geographic information system ICB = international competitive bidding IEE = initial environmental examination IPP = indigenous people plan IPPF = indigenous people planning framework IWRM = integrated water resources management MIEIP = Mid-Hills Irrigation Efficiency Improvement Project MOAD = Ministry of Agriculture Development MOI = Ministry of Irrigation NCB = national competitive bidding NGO = nongovernment organization O&M = operations and maintenance PAC = project appraisal committee PAM = project administration manual QBS = quality based selection QCBS = quality- and cost-based selection RRP = report and recommendation of the President to the Board SOE = statement of expenditure SPS = Safeguard Policy Statement SPRSS = summary poverty reduction and social strategy TIEIP = Terai Irrigation Efficiency Improvement Project TOR = terms of reference WIDPP = Water Induced Disaster Prevention Project WUA = water users association

I. PROJECT DESCRIPTION

A. Project Rationale, Location and Beneficiaries

1. The Facility will identify and prepare high-priority water resources management projects for potential funding by the government with assistance from the Asian Development Bank (ADB) and other development partners. The Facility will assist the government to ensure that improvements to critically important irrigation, drainage and flood protection schemes as well as water induced disaster prevention activities are implemented efficiently. This will be achieved by advancing the preparatory activities and ensuring a continuity of funding so that preparatory work and safeguard studies can proceed during the project processing and effectiveness periods, significantly reducing the time between project approval by ADB and the initiation of physical investment activities. This preparation will include subproject feasibility studies, safeguard due diligence, engineering design, the preparation of draft bidding documents, and procurement assistance for advance contracting (if appropriate). Irrigation schemes to be prepared will focus on activities aimed at enhancing irrigation efficiency in existing irrigated areas rather than expansion to new areas. In the case of water induced disaster improvement project preparation activities will also include water-induced disaster hazard mapping in a high priority river basin. These activities will contribute significantly to (i) improving the implementation performance of the ensuing projects by reducing the period between project concept and project approval and the commencement of improvement works, (ii) helping to achieve the intended outcomes efficiently, and (iii) realizing the projects’ impacts and benefits in a timely manner. The Facility will also provide capacity development support to improve both the safeguard capacity and technical capacity of key implementing agencies. To assist with the effective identification of high priority projects in the future, support will also be provided to update the 20 year old Irrigation Master Plan. The Facility is fully in line with the Government’s policies of pursuing food security through enhanced irrigation coverage, poverty reduction through enhanced income improvement in the rural areas of the country, disaster prevention and the mitigation of potential climate change effects. It is also fully in accordance with ADB’s sector strategies of helping the country to achieve food security, providing year-round irrigation, reducing the urban-rural poverty gap, fostering social inclusiveness, promoting integrated water resources management (IWRM) and preventing and mitigating climate-induced disasters. B. Impact and Outcome

2. The impact will be more water efficient and climate and disaster resilient food production system. The outcome will be improved readiness of water resources management projects for implementation.

C. Outputs

3. The outputs will be: (i) detailed feasibility studies for high priority water resources projects undertaken; (ii) environmental, social, and technical capacity of Department of Irrigation (DOI) and Department of Water Induced Disaster Prevention (DWIDP) improved; (iii) Irrigation Master Plan updated; and (iv) efficient facility management. The outputs will be delivered through four components.

1. Detailed Feasibility Studies

4. In line with the ADB country strategy and the Government’s priorities, the Facility will aim at the preparation of detailed feasibility studies for three projects for potential financing by ADB and other development partners:

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(i) Mid-Hills Irrigation Efficiency Improvement Project1 to upgrade inefficient

irrigation schemes to fully functional status, build up farmer water user groups through appropriate community organization and training for sustained operation and maintenance, and provide training and support for enhanced agriculture production, improved marketing and value addition on the improved schemes;

(ii) water-induced hazard mapping and the preparation of a Water Induced Disaster Prevention Project in Naryani river basin aimed at preventing or alleviating risks to human settlements and damages to productive agriculture land by flood, sedimentation, river bank erosion and landslides. Moreover, the ensuing project will include funding for water-induced hazard mapping for the rest of the country as required by the NWP; and

(iii) Terai Irrigation Efficiency Improvement Project aimed at rehabilitating and restoring schemes to full productive capacity along with the development of groundwater irrigation using deep and shallow tubewells.

5. Projects will be prepared to a level of detailed feasibility which includes technical study, safeguard screening and plan preparation, gender equality and social inclusion (GESI) analysis and GESI action plan preparation, and economic and financial analysis of at least 30% of the subprojects for project readiness, thereby advancing activities which would normally occupy the first one or two start-up years of project implementation.

2. DOI and DWIDP Strengthening

6. The Facility will enhance the capacities of staff of DOI and DWIDP through formal and on-the-job training (including participation in preparing the ensuing projects). Importantly, the Facility will strengthen the existing Environment Section of DOI as a Social and Environment Section and establish a Social and Environment Desk within DWIDP, providing (i) clear terms of reference of the Section and the Desk, (ii) environmental and social safeguards guidelines on safeguard planning and implementation, and (iii) GESI guideline on the planning and implementation. All technical staff of the section within DOI and the Desk within DWIDP, as well as staff from other operational parts of DOI and DWIDP and the Environment Section of MOI, will be provided with training in the safeguard and GESI related policy, principles and requirements. 7. The Facility will also conduct a comprehensive assessment of the existing institutional capacity of DOI and DWIDP, and prepare a needs assessment report, including capacity development plan, staffing and budget. Based on the needs assessment, DOI and DWIDP staff will be trained in new and innovative technology, information science and management. To complement their role in mapping water-induced hazards and other related activities, DWIDP and DOI staff will be provided training in remote sensing, geographic information system mapping, disaster preparedness planning and information sharing.

3. Irrigation Master Plan Updating

8. The Facility will help update the Irrigation Master Plan for sustainable development and management of irrigation systems in the country until 2030.2 Changes in land use, water use,

1 This project is programmed in ADB’s Country Operations and Business Plan: Nepal, 2012–2014 for approval in

2014. 2 Consistent with the Agriculture Development Strategy.

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agricultural technology, irrigation and water resources policy and legislation, and the extent of irrigation development since the existing Master Plan was prepared will be reviewed and factored into the updated Plan. Updating of the Irrigation Master Plan will result in an inventory of high priority irrigation infrastructure investment needs. This will provide guidance to the Government and development partners in identifying and prioritizing investments in this important subsector.

4. Facility Management

9. A facility management unit (FMU) will be set up within DOI with qualified staff. Support to the FMU will be provided in terms of office space, equipment and furniture, transport, operating expenses, and consulting services to help manage project implementation.

II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Months Activities April

2012 July 2012

Aug. 2012

Sept. 2012

Oct. 2012

Nov. 2012

Jan. 2013 Who responsible

Establish project implementation arrangements

X ADB/MOI/DOI/DWIDP

Government budget inclusion X DOI/MOI/MOF

ADB Board approval X ADB

Advance consultant recruitment

X DOI/ADB

Retroactive financing actions X DOI

Grant signing X ADB/MOF

Government legal opinion provided

X MOLJCAPA, MOF

Grant effectiveness X ADB

Establish Facility Management Unit

X DOI

ADB = Asian Development Bank; DOI = Department of Irrigation; DWIDP = Department of Water Induced Disaster Prevention; MOF = Ministry of Finance; MOI = Ministry of Irrigation; MOLJCAPA = Ministry of Law, Justice, Constituent Assembly, and Parliamentary Affairs.

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B. Overall Project Implementation Plan

Component/Activity Implementation

2012 2013 2014 2015 2016 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

1. Efficient facility management

1.1 Project director and key staff appointed

1.2 Project policy working group and technical working group established

1.3 Facility management and capacity building consultants recruited

1.4 Facility management office established, equipped and fully operational

1.5 Supervision and guidance of implementation activities

2. Detailed feasibility studies for high priority water resources projects undertaken

2.1 MIEIP consulting services RFP prepared

2.2 MIEIP consulting firm recruited

2.3 MIEIP preparation report to project funding level prepared

2.4 Preparation of at least 30% of MIEIP subprojects to PAC feasibility level

2.5 WIDPP consulting services RFP prepared

2.6 WIDPP consulting firm recruited

2.6 WIDPP hazard mapping 2.7 WIDPP preparation report to

project funding level prepared

2.8 Preparation of at least 30% of WIDPP subprojects to PAC feasibility level

2.9 TIEIP consulting services RFP prepared

2.10 TIEIP consulting firm recruited

2.11 TIEIP preparation report to project funding level prepared

2.12 Preparation of at least 30% of TIEIP subprojects to PAC feasibility level

3. Environmental, social, and technical capacity of DOI and DWIDP improved

3.1 Recruit training consultants (as part of facility management and capacity building contract)

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Component/Activity Implementation

2012 2013 2014 2015 2016 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

3.2 Undertake needs assessments and design training programs

3.3 Start and implement training activities

3.4 Formulate TOR, environmental and social safeguards guidelines, and and GESI guidelines for the Environmental and Social Sections of DOI and DWIDP

3.5 Undertake field training in conjunction with preparation of projects

4. Irrigation master plan updated

4.1 Consulting services RFP prepared

4.2 Consulting firm recruited 4.3 Master Plan updated

DOI = Department of Irrigation, DWIDP = Department of Water Induced Disaster Prevention, MIEIP= Mid-Hills Irrigation Efficiency Improvement Project, PAC = project appraisal committee, RFP = request for proposal, TIEIP = Terai Irrigation Efficiency Improvement Project, TOR = terms of reference, WIDPP = Water Induced Disaster Prevention Project.

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III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations – Roles and Responsibilities

Project implementation organizations

Management Roles and Responsibilities

Executing agency: Ministry of Irrigation

Overall supervision, coordination, and policy support Chairing policy working group meetings Reviewing and approving the updated Irrigation Master

Plan

Implementing agency: Department of Irrigation

Overall project management and implementation through FMU

Chairing technical working group meetings Work plan and budget preparation Supervising and guiding project management and

capacity building, preparation of the MIEIP and TIEIP, and updating the Irrigation Master Plan

Coordinate with DWIDP on preparing the WIDPP Procurement of goods and services, including

consulting services Submission of the withdrawal application to ADB,

retention of supporting documents, submission of any reporting requirements, including, the trimester project progress reports and financial statements, and maintaining the imprest account by FMU

Monitoring and evaluation of, and coordinating with ADB on, project implementation

Preparing and submitting project progress and completion reports

Implementing agency: Department of Water Induced Disaster Prevention

Responsible for water-induced hazard mapping and preparing the WIDPP including provision of staff and expertise

ADB Monitoring and guiding project progress on, among others, implementation, consultant recruitment, contract award and disbursement, compliance with grant covenants and safeguards

Reviewing and approving consultant recruitment Recruitment of selected consulting services packages

up to contract negotiation Replenishing imprest account and making

disbursements Guiding and reviewing documents prepared and

projects designed Undertaking project review missions as needed, at

least three times a year Recommending and ensuring project adjustments as

required ADB = Asian Development Bank, DWIDP = Department of Water Induced Disaster Prevention, FMU = facility management unit, MIEIP= Mid-Hills Irrigation Efficiency Improvement Project, TIEIP = Terai Irrigation Efficiency Improvement Project, WIDPP = Water Induced Disaster Prevention Project.

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B. Key Persons Involved in Implementation

Executing Agency Ministry of Irrigation Officer's Name: Ms. Bindra Hada Bhattarai

Position: Secretary Telephone: 977-1-4211426 Email address: info@moir.gov.np Office Address: Singh Durbar, Kathmandu, Nepal

Implementing Agencies Department of Irrigation Officer's Name: Khom Raj Dahal

Position: Director General Telephone: 977-1-5537136 Email address: irrigation@wlink.com.np Office Address: Jawalakhel, Lalitpur, Nepal

Department of Water Induced Disaster Prevention

Officer's Name: Prakash Poudel Position: Director General Telephone: 977-1-5535407 Email address: dwidp@ntc.net.np; regmikpod@yahoo.com Office Address: Pulchok, Lalitpur, Nepal

ADB Environment, Natural Resources and Agriculture Division South Asia Department

Staff Name: Takashi Matsuo Position Director Telephone No. 63-2-6326834 Email address tmatsuo@adb.org

Mission Leader Staff Name Ahsan Tayyab Position Principal Portfolio Management Specialist Telephone No. 63-2-6326720 Email address atayyab@adb.org

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C. Project Organization Structure

Ministry of Irrigation

Department of Irrigation

Department of Water Induced Disaster Prevention

Facility Management Unit

Project Director (DOI)

Deputy Project Director Preparing the Mid-Hills Irrigation Efficiency

Improvement Project (DOI) ___________________________________

Deputy Project Director Master Plan Updating and Preparing the Terai Irrigation Efficiency Improvement

Project (DOI) __________________________________

Deputy Project Director Water Hazard Mapping and Preparing the Water Induced Disaster Prevention Project

(DWIDP)

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D. Project Implementation Arrangements

1. Executing and Implementing Agencies

10. Ministry of Irrigation (MOI) will be the executing agency. DOI will be the main implementing agency, and DWIDP will be the implementing agency for the water-induced hazard mapping and the WIDPP preparation.

2. Facility Management

11. The facility management unit (FMU), established in DOI, will be headed by a Joint Secretary level staff of DOI as Project Director. Three sections will be established within the FMU, each headed by a Deputy Project Director at Senior Divisional Engineer level, to be responsible for (i) the preparation of the MIEIP, (ii) the preparation of the TIEIP as well as Irrigation Master Plan updating, and (iii) water-induced hazard mapping and the preparation of the WIDPP respectively. The Deputy Project Director for the WIDPP section will be seconded from DWIDP along with a level three engineer. FMU management, finance and administration and capacity building activities will be the direct responsibility of the Project Director. A list of positions for the FMU is shown below.

Table 1: FMU Incremental Staff Position Class Level Remark

Project Director Gazetted Class I

Deputy Project Director (3 persons) Gazetted Class II 2 Deputy Project Directors from DOI; 1 Deputy Project Director from DWIDP

Administration Officer Gazetted Class III

Administration Assistants (2 persons) Non Gazetted Class II

Accounting Officer Gazetted Class III

Accountants (2 persons) Non Gazetted Class I

Engineers (5 persons) Gazetted Class III

Sociology Officer Gazetted Class III

Environment Officer Gazetted Class III

Supporting Staff (3 persons) Non Gazetted Class II

Drivers (4 persons) Not Applicable No class designated

Office Helpers (3 persons)

Not Applicable

Chaukidars (4 persons) Not Applicable Environment Officer Gazetted Class II Deputed to the DOI Environment

and Social Section

Four officers with specialization in environment, social development, GESI, and other technical areas

Gazetted Class III Deputed to the DOI Environment and Social Section

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Environment Officer Gazetted Class II Deputed to DWIDP Environment and Social Desk

Social Development and Gender Officer

Gazetted Class III Deputed to DWIDP Environment and Social Desk

DOI = Department of Irrigation, DWIDP = Department of Water Induced Disaster Prevention, GESI = gender equality and social inclusion. 12. DOI will also appoint a Deputy Director General (DDG) as the focal person for the Facility on policy level decision making and liaising with MOI on policy issues. 13. Two tiers of working group will be established based on the nature of the Facility: (i) a policy working group; and (ii) a technical working group. The technical working group will be chaired by the focal person of the Facility (DDG, DOI) and will be represented by nominated technical officers from MOI, DOI, DWIDP, and the Ministry of Agriculture Development (MOAD). Representatives from other relevant stakeholder agencies shall be invited in the thematic meetings of the technical working group in a selective basis. The technical working group shall discuss and decide technical issues related to the particular component of the Facility. Secretary, MOI shall chair the policy working group meetings, with the Facility focal person (DDG, DOI) being the member secretary, and Director Generals of DOI and DWIDP, and Joint Secretary (Planning) of MOAD being the permanent members of the group. The main responsibility of the policy working group shall be to make decisions on relevant policies and complicated technical issues beyond the capacity of the technical working group, and collectively ensure their timely implementation.

3. Implementation Period

14. The Facility will be implemented over 4 years from 1 January 2013 to 31 December 2016.

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IV. COSTS AND FINANCING

15. The project investment cost is estimated at $13.8 million, including taxes and duties of $1.8 million. The total cost includes physical and price contingencies. 16. The Government has requested a grant of $11.0 million from ADB’s Special Funds resources to help finance the Facility. The Government is to provide $2.8 million equivalent to finance 20% of the project cost.

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A. Detailed Cost Estimates by Expenditure Category

(Local Million) (US$ Million)% % Total % % Total

Foreign Base Foreign BaseLocal Foreign Total Exchange Costs Local Foreign Total Exchange Costs

I. Investment Costs

A. Consulting Services International Consultants 31.00 207.49 238.49 87 23 0.39 2.63 3.03 87 23National consultants 207.11 - 207.11 - 20 2.63 - 2.63 - 20Travel and Transport 122.43 17.98 140.41 13 13 1.55 0.23 1.78 13 13

Subtotal 360.55 225.46 586.01 38 56 4.57 2.86 7.43 38 56B. Surveys and Studies 197.10 - 197.10 - 19 2.50 - 2.50 - 19C. Seminar, Workshop, and Training 100.52 - 100.52 - 10 1.28 - 1.28 - 10D. NGO Contracts 47.30 - 47.30 - 5 0.60 - 0.60 - 5E. Vehicles 12.60 5.40 18.00 30 2 0.16 0.07 0.23 30 2F. Equipment and Furniture 4.27 1.83 6.10 30 1 0.05 0.02 0.08 30 1G. Staff ing and Operating Social Environment Sections 26.81 - 26.81 - 3 0.34 - 0.34 - 3H. DOI Off ice Expansion 8.67 - 8.67 - 1 0.11 - 0.11 - 1

Total Investment Costs 757.82 232.69 990.52 23 95 9.61 2.95 12.56 23 95II. Recurrent Costs

A. FMU Staff Expenses 29.74 - 29.74 - 3 0.38 - 0.38 - 3B. FMU O&M Expenses 25.59 - 25.59 - 2 0.32 - 0.32 - 2

Total Recurrent Costs 55.33 - 55.33 - 5 0.70 - 0.70 - 5Total BASELINE COSTS 813.15 232.69 1,045.84 22 100 10.31 2.95 13.27 22 100

Physical Contingencies 37.05 - 37.05 - 4 0.47 - 0.47 - 4Price Contingencies 116.15 24.70 140.85 18 13 0.05 0.01 0.06 14 -

Total PROJECT COSTS 966.35 257.40 1,223.75 21 117 10.84 2.96 13.80 21 104

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B. Allocation and Withdrawal of Grant Proceeds

ALLOCATION AND WITHDRAWAL OF GRANT PROCEEDS (Water Resources Project Preparatory Facility)

CATEGORY ADB FINANCING

Number Item Amount Allocated Percentage and

Basis for Withdrawal from the Grant Account

1 Consulting Services 6,497,000 100 percent of total expenditure*

2 Surveys and Studies 1,975,000 91 percent of total expenditure*

3 Seminar, Workshop, and Training

1,275,000 100 percent of total expenditure

4 NGO Contracts 522,000 100 percent of total expenditure*

5 Vehicles 228,000 100 percent of total expenditure

6 Equipment and Furniture 77,000 100 percent of total expenditure

7 Unallocated 426,000

Total 11,000,000

* Exclusive of taxes and duties imposed within the territory of the Recipient.

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C. Detailed Cost Estimates by Financier

*Taxes and duties on vehicles, equipment, furniture, seminar, workshop, and training amounting $0.31 million will be financed from ADB grant resources. The remaining taxes and duties at $1.46 million on consulting services, surveys and studies, NGO contracts, and establishing, operating and maintaining the facility management unit office space will be financed by the Government.

(US$ Million)

The Government ADB Total Duties &Amount % Amount % Amount Taxes

I. Investment Costs A. Consulting Services

International Consultants 0.39 13.0 2.63 87.0 3.02 0.39National consultants 0.34 13.0 2.29 87.0 2.63 0.34Travel and Transport 0.20 11.3 1.58 88.7 1.78 0.20

Subtotal 0.94 12.6 6.50 87.4 7.43 0.94B. Surveys and Studies 0.53 21.0 1.98 79.0 2.50 0.33C. Seminar, Workshop, and Training - - 1.28 100.0 1.28 0.17D. NGO Contracts 0.08 13.0 0.52 87.0 0.60 0.08E. Vehicles - - 0.23 100.0 0.23 0.11F. Equipment and Furniture - - 0.08 100.0 0.08 0.02G. Staff ing and Operating 0.00 Social Environment Sections 0.34 100.0 - - 0.37 0.00H. DOI Off ice Expansion 0.11 100.0 - - 0.08 0.01

Total Investment Costs 1.98 15.8 10.57 84.2 12.55 1.66II. Recurrent Costs

A. FMU Staff Expenses 0.38 100.0 0.00 - 0.38 0.00B. FMU O&M Expenses 0.33 100.0 0.00 - 0.33 0.04

Total Recurrent Costs 0.71 100.0 0.00 - 0.71 0.04

Total BASELINE COSTS 2.69 20.3 10.57 79.7 13.26 1.70

Contingencies 0.11 21.0 0.43 79.0 0.54 0.07

Total PROJECT COSTS 2.80 20.3 11.00 79.7 13.80 1.77

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D. Detailed Cost Estimates by Outputs/Components

(Local Million) (US$ Million)% % Total % % Total

Foreign Base Foreign BaseLocal Foreign Total Exchange Costs Local Foreign Total Exchange Costs

A. Detailed Feasibility Studies Preparing the MIEIP 120.84 20.75 141.60 15 14 1.53 0.26 1.80 15 14Preparing the WIDPP 129.06 67.88 196.94 34 19 1.64 0.86 2.50 34 19Preparing the TIEIP 175.91 31.99 207.90 15 20 2.23 0.41 2.64 15 20

Subtotal 425.81 120.63 546.44 22 52 5.40 1.53 6.93 22 52B. DOI and DWIDP Strengthening 123.07 7.81 130.87 6 13 1.56 0.10 1.66 6 13C. Irrigation Master Plan Updating 135.35 62.86 198.20 32 19 1.72 0.80 2.51 32 19D. Facility Management 128.92 41.41 170.32 24 16 1.64 0.53 2.16 24 16Total BASELINE COSTS 813.15 232.69 1,045.84 22 100 10.31 2.95 13.27 22 100

Physical Contingencies 37.05 - 37.05 - 4 0.47 - 0.47 - 4Price Contingencies 116.15 24.70 140.85 18 13 0.05 0.01 0.06 14 -

Total PROJECT COSTS 966.35 257.40 1,223.75 21 117 10.84 2.96 13.80 21 104

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E. Detailed Cost Estimates by Year

Project Components by Year -- Totals Including Contingencies(US$ Million)

Totals Including Contingencies2013 2014 2015 2016 Total

A. Detailed Feasibility Studies Preparing the MIEIP 0.51 1.37 - - 1.87Preparing the WIDPP 0.67 1.15 0.73 - 2.55Preparing the TIEIP - 0.71 1.38 0.70 2.78

Subtotal 1.18 3.22 2.12 0.70 7.21B. DOI and DWIDP Strengthening 0.47 0.47 0.41 0.41 1.77C. Irrigation Master Plan Updating - 1.53 1.09 - 2.61D. Facility Management 0.90 0.46 0.46 0.38 2.20Total PROJECT COSTS 2.55 5.68 4.07 1.49 13.80

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Expenditure Accounts by Years -- Totals Including Contingencies(US$ Million)

Totals Including Contingencies2013 2014 2015 2016 Total

I. Investment Costs A. Consulting Services

International Consultants 0.73 1.63 0.63 0.05 3.03National consultants 0.37 1.18 0.81 0.28 2.64Travel and Transport 0.34 0.80 0.51 0.14 1.79

Subtotal 1.43 3.61 1.95 0.47 7.46B. Surveys and Studies 0.11 1.21 1.11 0.33 2.77C. Seminar, Workshop, and Training 0.33 0.36 0.42 0.30 1.41D. NGO Contracts - 0.22 0.33 0.11 0.66E. Vehicles 0.23 - - - 0.23F. Equipment and Furniture 0.08 - - - 0.08G. Staff ing and Operating Social Environment Sections 0.09 0.09 0.09 0.09 0.34H. DOI Off ice Expansion 0.11 - - - 0.11

Total Investment Costs 2.37 5.50 3.89 1.30 13.06

II. Recurrent Costs A. FMU Staff Expenses 0.09 0.09 0.09 0.10 0.38B. FMU O&M Expenses 0.09 0.09 0.09 0.09 0.36

Total Recurrent Costs 0.18 0.18 0.18 0.19 0.74

Total PROJECT COSTS 2.55 5.68 4.07 1.49 13.80

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F. Contract and Disbursement S-curve

0.0

2.0

4.0

6.0

8.0

10.0

12.0

2013 2014 2015 2016

Cumulative Contract Award ($ million) Cumulative Disbursement ($ million)

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G. Fund Flow Diagram

Ministry of Finance Ministry of Irrigation Asian Development

Bank

Department of Irrigation

Facility Management Unit (FMU)

Goods and Services

Procurement

Consulting Services

Legend: Government budget ADB grant Withdrawal applications

Imprest Account in Nepal Rastra Bank established by FMU

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V. FINANCIAL MANAGEMENT

A. Financial Management Assessment

17. A financial management questionnaire was completed for DOI. No substantive financial management risks are seen. DOI has implemented numerous development partner assisted projects including the prior Community-Managed Irrigated Agriculture Sector Project and have the organizational structure, skills, and financial management system to implement the Project. B. Disbursement

18. The Grant proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2007, as amended from time to time),3 and detailed arrangements agreed upon between the Government and ADB. 19. Pursuant to ADB's Safeguard Policy Statement (2009) (SPS),4 ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. All financial institutions will ensure that their investments are in compliance with applicable national laws and regulations and will apply the prohibited investment activities list (Appendix 5) to subprojects financed by ADB. 20. Two channels of funding will be used: (i) the establishment of an imprest account and subsequent liquidation based on expenditure receipts, and (ii) direct payment. Payments from the imprest account will be used for the procurement of goods, service contracts for survey and studies, consulting services costs in local currency, seminar, workshop, and training. Direct payment by ADB may be used, if considered desirable, for dollar denominated payments for consulting services. The FMU will be responsible for preparing disbursement projections, collecting and collating supporting documents and preparing and sending withdrawal applications to ADB for replenishment of the imprest account. 21. The imprest account will be established in Nepal Rastra Bank in the name of the Facility. The maximum ceiling of the imprest account will not at any time exceed the estimated ADB financed expenditures to be paid from the imprest account for the next 6 months or 10% of the grant amount, whichever will be lower. The request for initial advance to the imprest account should be accompanied by an Estimate of Expenditure Sheet5 setting out the estimated expenditures for the first 6 months of project implementation, and submission of evidence satisfactory to ADB that the imprest account has been duly opened. For every liquidation and replenishment request of the imprest account, the government will furnish to ADB (i) Statement of Account (Bank Statement) where the imprest account is maintained, and (ii) the Imprest Account Reconciliation Statement (IARS) reconciling the above mentioned bank statement against the executing agency’s records.6 The FMU will be responsible for establishing and maintaining the imprest account. 22. ADB's statements of expenditure (SOE) may be utilized for reimbursement and liquidation and replenishment of the imprest accounts for any individual payments not exceeding the equivalent of $50,000. SOE records should be maintained and made readily available for review by ADB's disbursement and review mission or upon ADB's request for submission of

3 Available at: http://www.adb.org/Documents/Handbooks/Loan_Disbursement/loan-disbursement-final.pdf. 4 Available at: http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf. 5 Available in Appendix 29 of the Loan Disbursement Handbook. 6 Follow the format provided in Appendix 30 of the Loan Disbursement Handbook.

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supporting documents on a sampling basis, and for independent audit.7 23. Before the submission of the first withdrawal application, DOI should submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the Government, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is US$100,000, unless otherwise approved by ADB. DOI is to consolidate claims to meet this limit for reimbursement and imprest account claims. Withdrawal applications and supporting documents will demonstrate, among other things that the goods, and/or services were produced in or from ADB members, and are eligible for ADB financing. 24. The government contribution to the Facility will be approved annually by the Ministry of Finance (MOF) and apportioned to the MOI as part of its development budget. MOI will then allocate the required funds to DOI which will in turn make them available to the FMU. C. Accounting

25. The DOI and FMU will maintain separate project accounts and records by funding source for all expenditures incurred under the Facility. Project accounts will follow international accounting principles and practices. D. Auditing

26. DOI will cause the detailed consolidated project accounts to be audited in accordance with International Standards on Auditing by an auditor acceptable to ADB. The audited accounts will be submitted in the English language to ADB within 6 months of the end of the fiscal year. The annual audit report will include a separate audit opinion on the use of the imprest account, and the SOE procedures. MOI and DOI have been informed of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited accounts. ADB reserves the right to verify the Facility's financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures.

7 Checklist for SOE procedures and formats are available at:

http://www.adb.org/documents/handbooks/loan_disbursement/chap-09.pdf http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Contracts-100-Below.xls http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Contracts-Over-100.xls http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Operating-Costs.xls http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Free-Format.xls

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VI. PROCUREMENT AND CONSULTING SERVICES

A. Advance Contracting and Retroactive Financing

27. All advance contracting and retroactive financing will be undertaken in accordance with ADB’s Procurement Guidelines (April 2010, as amended from time to time)8 and ADB’s Guidelines on the Use of Consultants (April 2010, as amended from time to time).9 The issuance of invitations to bid under advance contracting and retroactive financing will be subject to ADB approval. The Recipient, MOI and DOI have been advised that approval of advance contracting and retroactive financing does not commit ADB to finance the Facility. 28. Advance contracting. Advance actions will be undertaken for the recruitment of (i) the facility management and capacity building consultants, (ii) the MIEIP and WIDPP preparation consultants. This will entail the preparation of requests for proposals and the evaluation of proposals up to the stage of contract negotiation. The government has agreed that these activities will be undertaken by ADB to expedite their completion. The government also will undertake advance action for the purchase of vehicles, office equipment and furniture for FMU. 29. Retroactive financing. Retroactive financing will include vehicles, office equipment and furniture. Retroactive financing will be limited to eligible expenditures incurred under the Facility before the effective date but not earlier than 12 months before such date and will be subject to a maximum of 20% of the ADB grant amount. B. Procurement of Goods, Works and Consulting Services

30. All procurement of goods and works will be undertaken in accordance with ADB’s Procurement Guidelines. 31. The procurement of goods will be minor, consisting of office equipment and furniture as well as vehicles for transport. Total goods procurement is estimated to cost $306,000. Vehicles procurement will be packaged and purchased through national competitive bidding (NCB). Shopping will be used for procurement of office equipment and furniture worth less than $100,000. 32. Before the start of any procurement ADB and the government will review the public procurement laws of the government to ensure consistency with ADB’s Procurement Guidelines. The first NCB documents, English language version, should be submitted for ADB review and approval regardless of the estimated contract amount. 33. An 18-month procurement plan indicating threshold and review procedures, goods, works, and consulting service contract packages and NCB guidelines is in Section C. 34. All consultants and nongovernment organizations (NGOs) will be recruited according to ADB’s Guidelines on the Use of Consultants.10 The TOR for all consulting services and NGOs are detailed in Section D. 35. In total 963 person months of consulting services will be required consisting of 121 person months of international consultants and 842 person months of national consultants. A 8 Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf 9 Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf 10 Checklists for actions required to contract consultants by method available in e-Handbook on Project

Implementation at: http://www.adb.org/documents/handbooks/project-implementation/

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total of five packages for consulting services will be required. Three packages will be required to prepare the three water resources projects (two irrigation efficiency improvement projects and one water-induced disaster prevention project); one package will be required to assist the FMU at central level in overall management of implementation of the Facility covering technical, procurement and financial management, and capacity building; and one package will be required for updating the Irrigation Master Plan. 36. Consultants will be recruited using quality- and cost-based selection (QCBS) on a 90:10 ratio in line with ADB’s Guidelines on the Use of Consultants. A 90:10 ratio is considered necessary due to the importance of ensuring high quality preparation of the three projects and the Irrigation Master Plan. 37. In view of the need for a rapid start up for the Facility, it was agreed with the government that ADB will assist with consultant recruitment up to the stage of contract negotiation for three consulting services packages: (i) facility management and capacity building; (ii) the MIEIP preparation, and (iii) the WIDPP preparation.

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C. Procurement Plan

Basic Data Project Name: Water Resources Project Preparatory Facility Country: Nepal Executing Agency: Ministry of Irrigation Grant Amount: $ 11.0 million Grant Number: 45206 Date of First Procurement Plan: 30 May 2012 Date of this Procurement Plan: 30 May 2012

1. Process Thresholds, Review and 18-Month Procurement Plan

(i) Project Procurement Thresholds

38. Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Procurement of Goods Method Threshold International Competitive Bidding (ICB) for Goods Between $500,000 and $1,000,000 National Competitive Bidding (NCB) for Goods Beneath that stated for ICB, Goods Shopping for Goods Below $100,000

(ii) ADB Prior or Post Review

39. Except as ADB may otherwise agree, the following prior or post review requirements apply to the various procurement and consultant recruitment methods used for the project.

Procurement Method Prior or Post CommentsProcurement of Goods ICB Goods Prior NCB Goods Post The first NCB documents,

English language version, should be submitted for ADB review and approval regardless of the estimated contract amount

Shopping for Goods Post Recruitment of Consulting Firms Quality- and Cost-Based Selection (QCBS) Prior Quality-Based Selection (QBS) Prior Other selection methods: Consultants Qualifications (CQS), Least-Cost Selection (LCS), Fixed Budget (FBS), and Single Source (SSS)

Prior

Recruitment of Individual Consultants Individual Consultants Prior

(iii) Consulting Services Contracts Estimated to Cost More Than $100,000

40. The following table lists consulting services contracts for which procurement activity is either ongoing or expected to commence within the next 18 months.

General Description

Contract Value

Recruitment Method1

Advertisement Date

(quarter/year)

International or National

Assignment Comments Preparation of Mid-Hill Irrigation Efficiency Improvement Project

$1.05 million

QCBS/90:10 Third Quarter, 2012

International Recruitment up to contract

negotiations to be undertaken by ADB

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General Description

Contract Value

Recruitment Method1

Advertisement Date

(quarter/year)

International or National

Assignment Comments Preparation of Water Induced Disaster Prevention Project

$2.02 million

QCBS/90:10 Fourth Quarter, 2012

International Recruitment up to contract

negotiations to be undertaken by ADB

Preparation of Terai Irrigation Efficiency Improvement Project

$1.39 million

QCBS/90:10 Second Quarter, 2013

International

Irrigation Master Plan Updating

$1.64 million

QCBS/90:10 First Quarter, 2013 International

Facility Management and Capacity Building

$1.37 million

QCBS/90:10 Fourth Quarter, 2012

International Recruitment up to contract

negotiations to be undertaken by ADB

Surveys and Studies

$2.77 million

(cumulative value)

QCBS/CQS/LCS Need based multiple contracts

National For threshold limit of each method,

ADB’s Guidelines on the Use of

Consultants apply ADB = Asian Development Bank, CQS = consultants qualifications selection, LCS = least cost selection, QCBS = quality- and cost-based selection.

(iv) Goods and Works Contracts Estimated to Cost Less than $1 Million and Consulting Services Contracts Less than $100,000

41. The following table groups smaller-value goods, works and consulting services contracts for which procurement activity is either ongoing or expected to commence within the next 18 months.

General Description

Value of Contracts (cumulative) Number of Contracts

Procurement / Recruitment

Method Comments Office Equipment and Furniture

$77,400 2 Shopping

Vehicles $228,300 1 NCB NGO Contracts $664,000 Multiple CQS/LCS For threshold limit

of each method, ADB’s Guidelines

on the Use of Consultants apply

CQS = consultants qualifications selection, LCS = least cost selection, NCB = national competitive bidding, NGO = nongovernment organization.

2. Indicative List of Packages Required Under the Project

42. The following table provides an indicative list of all procurement (goods, works and consulting services) over the life of the project.

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General Description

Estimated Value

(cumulative)

Estimated Number of Contracts

Procurement Method

Domestic Preference Applicable Comments

Goods $306,000 3 NCB/shopping No

General Description

Estimated Value

(cumulative)

Estimated Number of Contracts

Recruitment Method Type of Proposal Comments

Consulting Services

$7.46 million 5 QCBS/90:10 FTP

NGO Contracts

$0.66 million multiple CQS/LCS

Surveys and Studies

$2.77 million multiple QCBS/CQS/LCS

FTP = full technical proposal, CQS = consultants qualifications selection, LCS = least cost selection, NCB = national competitive bidding, NGO = nongovernment organization, QCBS = quality- and cost-based selection.

3. National Competitive Bidding (NCB Annex)

43. NCB shall be in accordance with that described as "by inviting bids and a national level" as set forth in "The Public Procurement Act, 2007" (PPA) and "The Public Procurement Regulations, 2007" (PPR) and subject to the following: 44. The first NCB document for both goods and works procurement shall be reviewed and approved by ADB prior to issue. These will be used for all NCB procurement under the project. The document shall include qualification and evaluation criteria and ADB's right to audit and inspect all contractors, suppliers, consultants, and other service providers as they relate to the Project in accordance with para 1.14 of ADB's Procurement Guidelines. No other criteria other than that described in the bidding document may be used to determine the lowest evaluated responsive bidder and no form of domestic preference may be employed. A positive assessment of a bidder's qualifications to perform a contract will be a pre-requisite to an award. 45. All qualified ADB member bidders and ADB member produced goods, services and works shall be eligible. Registration and licensing shall be permitted only as a condition of contract award and not participation in bidding. No award may be withdrawn for failure to obtain tax registration; license or fulfill any similar requirement without ADB's prior concurrence. No bidder will be held ineligible based on section 63 of the PPA without ADB prior concurrence. 46. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper or freely accessible, nationally-known website allowing a minimum of 28 days for the preparation and submission of bids. Invitations for bids for contracts estimated at $500,000 or more for goods and $1,000,000 or more for civil works shall be advertised on ADB’s website. No restriction will be placed on the sale of bidding documents. 47. The approved Standing List of a Procuring Entity prepared in accordance with the law shall only be accepted to supplement an advertised open pre-qualification exercise for the specific contract provided that those on the standing list meet the qualification criteria.

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48. Bids shall be opened at a single location immediately after the deadline for submission. Multiple locations for submission and opening are not acceptable. 49. Government-owned enterprises in Nepal shall be eligible to participate only if they meet the conditions of para 1.8 (c) of the Procurement Guidelines. 50. Extension of bid validity of more than 4 weeks beyond the original validity shall not be allowed without the prior concurrence of ADB. 51. Cancellation of bidding and re-bidding shall not be carried out without the prior concurrence of ADB. 52. Percentage variations from rates fixed by a district rate fixation committee shall not be used for the purpose of evaluating bids. 53. In the event of a conflict between these provisions and the law, these provisions shall prevail.

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D. Consultant's Terms of Reference

PACKAGE 1: FACILITY MANAGEMENT AND CAPACITY BUILDING

I. BACKGROUND

54. Agriculture is Nepal’s primary economic sector, with about 80% of the population dependent upon it for their livelihoods. Although declining in its contribution to national gross domestic product (GDP), exports and employment, the sector as a whole still contributes about 35% of GDP, 80% of exports and 66% of employment. Any attempt to promote economic growth or reduce poverty in Nepal must take into account the predominance of the sector in the country’s economy and the dependence of most of the country’s population on agriculture, often on a subsistence basis. The proposed Facility addresses this through one of the avenues specifically mentioned in the Asian Development Bank’s (ADB) Strategy 2020, namely “ADB will support agriculture and rural development mainly through infrastructure for rural transport, irrigation and water systems and microfinance. These efforts will be complemented by natural resources management”. 55. Through investment in water resources infrastructure, improved agriculture technology, water user training, and enhanced rural access over the past 3 decades, Nepal has significantly increased agriculture production. However, almost half of the districts, particularly from the hill and mountains of the far-western, mid-western and eastern development regions are still food deficient. The country’s population continues to grow and with the current growth rate, the country’s population is expected to reach 38 million (from the current population of about 24 million) by 2025. This means that, in order for the country to remain food sufficient, agriculture production will have to continue growing. The provision of year round irrigation, both as supplementary irrigation during the monsoon season and full irrigation during the dry season is crucial to achieve the full production potential of the country’s agriculture resources. In addition, protection from floods will both save irrigation infrastructure from damage and destruction while protecting standing crops. With irrigation and flood protection the risk of crop failure is reduced and farmers have an incentive to invest in more productive farming. The provision of and improvement of water resources infrastructure is thus a crucial input in meeting the country’s food security goals, adapting to climate change impacts and improving rural livelihoods. Nonetheless, experience has also shown that in order for irrigation to have its full potential impact, it must be complemented by improved water distribution and efficiency, strengthening of water users associations (WUAs), improved system operation and maintenance (O&M), and protection from catastrophic floods. 56. The proposed Facility will address several factors constraining the rapid upgrading of existing water resources infrastructure or the expansion of coverage to new areas, and enhancing prevention of water-induced disasters. These include an outdated irrigation master plan,11 the difficulty in identifying projects for funding in the absence of well-defined priorities, and the lengthy time needed to gear up and implement projects after their approval. For example, the Community-Managed Irrigated Agriculture Sector Project12 had a very slow start and it was 3 years after approval that physical improvement works on irrigation systems could commence. This was largely because, except for a very small number of sample sub-projects, each individual irrigation scheme covered by the project had to be prepared, appraised and

11 The Irrigation Master Plan is more than 20 years old and does not take into account changes in land use, changes

in water use and changes in water policy including a focus on IWRM. 12 ADB. 2004. Report and Recommendation of the President to the Board of Directors: Proposed Loan to the

Kingdom of Nepal for the Community-Managed Irrigated Agriculture Sector Project. Manila.

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designed after the project had been approved. The proposed Facility is designed to overcome this type of implementation delay for future projects. The Facility will also address the need, brought out in the country’s National Water Plan13 and the Country Partnership Strategy, to pay greater attention to climate-induced disasters, especially in the context of the country’s vulnerability to climate change. 57. The Facility will identify and prepare high-priority water resources management projects for potential funding by the Government with assistance from ADB and/or development partners. The Facility will assist the Government to ensure that critically important irrigation, drainage and flood protection projects are implemented efficiently by systematically advancing the preparatory activities and ensuring a continuity of funding. This preparation will include subproject design to feasibility level, safeguards due diligence, economic and financial analysis, draft bidding documents, and procurement assistance for advance contracting (if appropriate). The Facility will prepare irrigation projects to enhance irrigation efficiency, and drainage and flood protection projects including water-induced disaster hazard mapping in a high priority river basin. These activities will contribute significantly to (i) improving the implementation performance of the ensuing projects by reducing the period between project concept and loan approval and the commencement of field works, (ii) achieving the intended outcomes efficiently, and (iii) realizing the projects’ impacts and benefits in a timely manner. The Facility will also provide capacity development support to improve both the social and safeguard capacity and technical capacity of key implementing agencies. To assist with the effective identification of high priority projects in the future, support will also be provided to update the 20 year old Irrigation Master Plan. The Facility is fully consistent with the Government’s and ADB’s priorities for enhancing climate resilience, ensuring food security, and promoting inclusive economic growth. II. OBJECTIVE OF THE CONSULTING SERVICES

58. ADB and the Government of Nepal will provide funding for four main activities: (i) detailed feasibility studies for high priority water resources projects; (ii) updating the Irrigation Master Plan; (iii) improving the environmental, social, and technical capacity of the Department of Irrigation (DOI) and the Department of Water-Induced Disaster Prevention (DWIDP); and (iv) efficient facility management. These activities are further described below:

A. Detailed Feasibility Studies of Priority Water Resources Projects

59. In line with the ADB country strategy and the Government’s priorities, the Facility will aim at the preparation of detailed feasibility studies for three projects for potential financing by ADB and other development partners:

(i) Mid-Hills Irrigation Efficiency Improvement Project14 to upgrade inefficient irrigation schemes to fully functional status, build up farmer water user groups through appropriate community organization and training for sustained operation and maintenance, and provide training and support for enhanced agriculture production, improved marketing and value addition on the improved schemes;

(ii) water-induced hazard mapping and the preparation of a Water Induced Disaster Prevention Project in Naryani river basin aimed at preventing or alleviating risks to human settlements and damages to productive agriculture land by flood,

13 Government of Nepal. 2005. National Water Plan: 2002-2027. Kathmandu. 14 This project is programmed in ADB’s Country Operations and Business Plan: Nepal, 2012–2014 for approval in

2014.

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sedimentation, river bank erosion and landslides. Moreover, the ensuing project will include funding for water-induced hazard mapping for the rest of the country as required by the NWP; and

(iii) Terai Irrigation Efficiency Improvement Project aimed at rehabilitating and restoring schemes to full productive capacity along with the development of groundwater irrigation using deep and shallow tubewells.

60. Projects will be prepared to a level of detailed feasibility which includes technical study, safeguard screening and plan preparation, gender equality and social inclusion (GESI) analysis and GESI action plan preparation, and economic and financial analysis of at least 30% of the subprojects for project readiness, thereby advancing activities which would normally occupy the first one or two start-up years of project implementation.

B. Updating the Irrigation Master Plan

61. The Facility will support updating the Irrigation Master Plan to achieve sustainable development and management of irrigation systems in the country with a vision until 2030.15 Changes in land use, water use, agricultural technology, irrigation and water resources policy and legislation, and the extent of irrigation development since the existing Master Plan was prepared will be reviewed and factored into the updated Plan. Updating of the Irrigation Master Plan will result in an inventory of high priority irrigation infrastructure investment needs. This will provide guidance to the Government and development partners in identifying and prioritizing investments in this important subsector.

C. Improving the Environmental, Social, and Technical Capacity of the DOI and DWIDP

62. The Facility will enhance the capacities of staff of DOI and DWIDP through formal and on-the-job training (including participation in preparing the ensuing projects). Importantly, the Facility will strengthen the existing Environment Section of DOI as a Social and Environment Section and establish a Social and Environment Desk within DWIDP, providing (i) clear terms of reference of the Section and the Desk, (ii) environmental and social safeguards guidelines on safeguard planning and implementation, and (iii) GESI guideline on the planning and implementation. All technical staff of the section within DOI and the Desk within DWIDP, as well as staff from other operational parts of DOI and DWIDP and the Environment Section of MOI, will be provided with training in the safeguard and GESI related policy, principles and requirements. 63. The Facility will also conduct a comprehensive assessment of the existing institutional capacity of DOI and DWIDP, and prepare a needs assessment report, including capacity development plan, staffing and budget. Based on the needs assessment, DOI and DWIDP staff will be trained in new and innovative technology, information science and management. To complement their role in mapping water-induced hazards and other related activities, DWIDP and DOI staff will be provided training in remote sensing, geographic information system mapping, disaster preparedness planning and information sharing.

15 Consistent with the Agriculture Development Strategy.

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D. Efficient Facility Management

64. A facility management unit (FMU) will be set up within DOI with qualified staff. Support to the FMU will be provided in terms of office space, equipment and furniture, transport, operating expenses, and consulting services to help manage project implementation. Consulting services for the Facility will consist of five packages:

(i). three packages for the three feasibility studies indicated in A above;. (ii). one package for the updating of the Irrigation Master Plan indicated in B above;

and (iii). one package for support to the management of the facility and capacity building

indicated in C and D above. This is the package currently under recruitment through this Request for Proposals.

III. SCOPE OF SERVICES

65. The services required will cover two aspects of the Facility: (i) improving the environmental, social and technical capacities of DOI and DWIDP and (ii) efficient Facility management. This will entail;

(i). in the first instance a training needs assessment, the design of a training program and the effective implementation of the training program, along with the supervision of the inputs of environmental, social safeguard and social improvement consultants and staff into the other four contracts and

(ii). in the second instance, the provision of services to assist the FMU to recruit consulting services for other consulting packages, guide and supervise these services, efficiently and effectively manage the funds provided by ADB and the Government and efficiently and effectively manage the FMU itself.

66. A total of 154 person months of input consisting of 22 person months of international expertise and 132 person months of national expertise will be required as summarized below.

Facility Management and Capacity Building Experts (4 years duration) Expertise Person Months International National Project Management Specialist / Team Leader 40 Water Resources Management Specialist 40 Financial Management and Procurement Specialist 10 Monitoring and Evaluation Specialist 8 Needs Assessment and Training Specialist 4 Needs Assessment and Training Specialist 4 Social Safeguards Specialist 16 Environment and Climate Change Specialist 16 Gender and Social Inclusion Specialist 16

Total 22 132 67. As noted, the services will be required for a period of 4 years. IV. INDIVIDUAL TOR

68. Detailed TOR for the experts required are provided below. All the inputs of the international consultants are field based. For the national consultants, “home-based” means

32

working in the FMU in Kathmandu, and “field-based” means working in the field outside of Kathmandu.

A. National Consultants (national, 40 person months)

1. Project Management Specialist/Team Leader

69. Qualifications: at least 15 years experience in the implementation and supervision of water resources sector or agriculture sector projects, preferably on projects funded by multinational development partners. Experience on international development projects outside of Nepal and experience with projects with a significant training component would be considered positively. A Master’s degree or equivalent in a management or water resources development related discipline. 70. Responsibilities:

(i). Provide overall support and advice to the FMU Project Director in the day-to-day management of the Facility.

(ii). Supervise the activities of the consulting team and ensure that their inputs are provided to the FMU as and when required.

(iii). Assist with the preparation of recruitment documents required for the other consulting services packages to be recruited by the FMU.

(iv). Supervise the training needs assessment and the design of the training program. (v). Provide advice and guidance on the implementation of the training program

ensuring that the program and courses are relevant and that documentation for training and the reimbursement of training expenses is properly prepared for submission to ADB for liquidation.

(vi). Provide advice and guidance on the management of consulting services recruited under other consulting services packages ensuring that (a) reporting takes place as and when required, (b) that deadlines and commitments are met, (c) that work performed is technically adequate, (d) that funding is provided as and when required; (e) that requests for personnel changes are made when needed; (f) that contract variations are made as and when needed and that (g) appropriate documentation is provided to ADB in the correct format as and when required.

(vii). Guide and advise the finance and administration section of the FMU in the required liquidation, accounting, auditing and monitoring requirements of the Facility as required by ADB and the Government.

(viii). Ensure that the environmental, social safeguard and social improvement consultants within the FMU fulfill their TOR (see below).

(ix). Provide technical and professional inputs into the review and assessment of the outputs, reports, findings and recommendations of other consulting services packages as and when requested by the project director.

(x). Ensure that regular trimester and annual progress reports on the Facility are submitted to ADB the Government.

(xi). Provide support and advice to ADB review missions. (xii). Ensure that all recommendations of the international monitoring and evaluation

specialist are taken into account and implemented. (xiii). Assist the project director in the preparation of the FMU’s project completion

report and the ADB team in the preparation of ADB’s project completion report. (xiv). Assist in the procurement of consulting services for other packages.

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2. Water Resources Management Specialist (national, 40 person months)

71. Qualifications: A wide knowledge of the water resources sector in Nepal and its potentials and issues. Fifteen years’ experience in the implementation and supervision of water resources sector, development projects, preferably on projects funded by multinational development partners. Experience on international development projects outside of Nepal and experience with projects with a significant training component would be considered positively. Some experience with disaster management or climate change issues would be desirable. A Master’s degree or equivalent in a relevant discipline. 72. Responsibilities:

(i). Provide technical advice and guidance on all aspects of the implementation of the Facility.

(ii). Assist with the preparation of recruitment documents required for the other consulting services packages to be recruited by the FMU.

(iii). Provide quality control on the implementation of the various consulting services packages, especially from a water resources policy and technical point of view.

(iv). Review the outputs of the various packages of consulting services ensuring a high level of technical quality and policy consistency.

(v). Assist with practical field problems, providing guidance to the field teams preparing sub-projects for future implementation and the teams working on the Irrigation Master Plan updating.

(vi). Participate in the policy and technical working groups along with the project director.

(vii). Interact with other development partners on technical issues which concern the Facility.

(viii). Provide guidance on the technical training of staff from DOI and DWIDP. (ix). Where required and appropriate provide input into the prioritization and selection

of subprojects and subproject activities under the various projects and activities under the updated Irrigation Master Plan.

3. Needs Assessment and Training Specialist (national 4 person

months)

73. (This expert will work closely with the international needs assessment and training specialist and will have similar TOR). 74. Qualifications: 15 years experience in institutional analysis, needs assessment and training program formulation preferably within the agriculture, rural development or water resources development sectors in Nepal. A sound familiarity with institutions in Nepal providing training in technical aspects of water resources development as well as the environment and the social safeguards and social improvement aspects of development. An appropriate degree at Master’s level or higher. 75. Responsibilities: Working together with the international Needs Assessment and Training Specialist, the expert will:

(i). Inventory the current staff of the DOI and DWIDP at national and divisional levels along with their academic qualifications and extent of post academic training.

(ii). Discuss the perceived training needs of DOI and DWIDP staff in terms of both technical knowledge and knowledge of environmental issues, social safeguards

34

and social improvement with senior knowledgeable staff of DOI and DWIDP to identify potential knowledge gaps.

(iii). Discuss the perceived training needs of DOI and DWIDP staff with gender, social safeguard and environmental consultants recruited as part of the consulting team (see below).

(iv). Prepare and circulate a questionnaire to all DOI and DWIDP headquarters and divisional staff to determine their own perceived training and knowledge upgrading needs.

(v). Analyze the questionnaire in conjunction with senior staff of the two departments to determine priority training needs.

(vi). Prepare and cost a training program based on the training needs assessment, contacting training institutions and identifying courses, training programs and in-house training opportunities, with a particular emphasis on nationally available courses and training programs.

(vii). Hold a workshop, inviting selected participants or representatives from among DOI and DWIDP staff as well as ADB representatives to comment and advise on the proposed capacity building program.

(viii). Make adjustments to the program based on the outcome of the workshop and finalize it.

4. Social Safeguard Specialist (national, 16 person months)

76. Qualifications: The Social Safeguard Specialist will have post graduate degree in social sciences, combined with over 10 years experience in the field of involuntary resettlement and indigenous people planning. Experience with projects in connection with irrigation sector is preferred. An appropriate degree to Master’s level in a related discipline. 77. Responsibilities: The responsibilities of the social safeguard specialist will be two-fold. At the beginning of the facility implementation period these will include hands-on supervision of the social safeguard activities being undertaken under the various consulting services contracts being supervised by the FMU. As the Environment and Social Sections of DOI and DWIDP are built up during the implementation period, these duties will evolve into the training of social safeguard staff of the sections and eventually into the guidance of these staff in the implementation of their duties. The scope of training will include ADB safeguards policy and principles and training will specifically focus on the differences between the provisions of the ADB policy and the relevant country laws. As such, the responsibilities will encompass the following:

(i). Review the Resettlement Framework (RF) and Indigenous People’s Planning Framework (IPPF) prepared during Facility preparation. In particular, review the policy, and screening and planning procedures that will apply to the ensuing projects.

(ii). Prepare guidelines on safeguard planning and implementation to be used by the Environment and Social Section of the DOI once it is fully functional.

(iii). Brief the DOI, DWIDP and staff of the FMU on the requirements of the RF and IPPF and ensure that DOI and DWIDP staff understand the importance and position of resettlement activities in the project planning.

(iv). Provide advice and support in the preparation and approval of RPs and indigenous peoples planning plans (IPPPs) to consulting firms preparing projects and irrigation schemes under the Facility.

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(v). Review RPs and other safeguard planning documents prepared for the proposed projects to ensure fair and just treatments are proposed for the persons displaced.

(vi). Ensure that safeguard considerations are fully covered, within the requirements of ADB's SPS (2009) within the design of the projects being prepared.

(vii). Assume overall responsibility for quality assurance of the safeguard planning documents and other relevant reports prepared under the Facility.

(viii). Support the international and national training needs assessment specialists in conducting an institutional capacity assessment of DOI and DWIDP for planning, implementation and monitoring of safeguards aspects and recommend appropriate measures for the strengthening of the environment and social section of DOI.

(ix). Provide training on resettlement and indigenous people’s concerns to key staff of DOI and DWIDP.

(x). Provide on-the-job, hands-on training on resettlement and indigenous people’s safeguard concerns to existing and newly appointed staff of the Environment and Social Sections of DOI and DWIDP.

(xi). Ensure social safeguard activities properly and effectively undertaken under other consulting services packages procured under the Facility.

5. Environment and Climate Change Specialist (national, 16 person

months)

78. Qualifications: Must have a Masters’ degree in environment science, preferably in environmental engineering; 15 years of general experience; and 10 years experience in the field of environment encompassing practical experience in environmental screening, preparation of environmental assessment (EIA, IEE) and environmental management plans (EMPs), conduct EMP compliance monitoring and reporting, and implementing institutional strengthening and capacity development trainings in the field of environment and climate change. S/he must have at least 2 years work experience in the areas of climate change risk assessment, planning for climate change adaptation and building climate resilient infrastructure. S/he must have work experience in at least 2 irrigation or water resources development projects. 79. Responsibilities: The responsibilities of the environmental and climate change specialist will be two-fold. At the beginning of the Facility implementation period these will include hands-on supervision of the environmental assessment and climate resilient project preparation under the various projects being prepared by the Facility. As the Environment and Social Section of the DOI and Environment Desk in DWIDP is built up during the implementation period, these duties will evolve into training of staff of the section and the departments in the areas of environment and climate change, and eventually into the guidance of these staff in the implementation of their duties. As such, the responsibilities will encompass the following:

(i). Review the Environmental Assessment and Planning Frameworks (EARF) prepared for the Facility, and ensure that is implemented while preparing subprojects in the projects under the Facility.

(ii). Review the EARFs prepared during Facility preparation. In particular, ensure that the ADB and GON policy and environmental screening and planning procedures that will apply to the ensuing projects are duly adhered.

(iii). Prepare sector guidelines on environment planning and implementation, and climate adaptation and climate resilient infrastructure design to be used by the MOI and its departments (DOI and DWIDP)..

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(iv). Brief the DOI, DWIDP and staff of the FMU on the requirements of the environmental assessment and planning framework and ensure that DOI and DWIDP staff understand the importance of environmental compliance in project planning.

(v). Provide advice and support in the preparation and approval of environment assessments and planning frameworks to consulting firms preparing subprojects in the projects under the Facility.

(vi). Review environmental framework and planning documents prepared for the proposed projects to ensure that they adequately cover all possible environmental concerns.

(vii). Assume overall responsibility for quality assurance of the safeguard planning documents, EARF for project implementation, and other relevant reports prepared under the Facility.

(viii). Support the international and national training needs assessment specialists in conducting an institutional capacity assessment of MOI, DOI and DWIDP for planning, implementation and monitoring of environmental safeguards aspects and recommend appropriate measures for the strengthening of the environment and social section of DOI.

(ix). Ensure that the climate change risk reduction and adaptation measures are integrated in the design, and climate resilient infrastructures are designed under the projects. Also ensure these measures are included as integral part in the updated irrigation master plan.

(x). Provide training on environmental concerns and climate change risk reduction to the staff of MOI, DOI and DWIDP.

(xi). Provide on-the-job, hands-on training on environment concerns to existing and newly appointed staff of the Environment and Social Section of DOI, and Environmental Desk of DWIDP.

6. Gender and Social Inclusion Specialist (national, 16 person months)

80. Qualifications: 7 years experience in the field of GESI and the preparation of GESI management plans; experience with irrigation project preparation and implementation; and a degree to Masters’ level in a relevant discipline. 81. Responsibilities: The responsibilities of the GESI specialist will be two-fold. At the beginning of the Facility implementation period these will include hands-on supervision of the GESI project preparation activities being undertaken under the various consulting services contracts being supervised by the FMU. As the Environment and Social Section of the DOI is built up during the implementation period, these duties will evolve into the training of staff of the section in GESI concerns and eventually into the guidance of these staff in the implementation of their duties. As such, the responsibilities will encompass the following:

(i). Review the GESI Frameworks prepared during Facility preparation. In particular, review the policy, and screening and planning procedures that will apply to the ensuing projects.

(ii). Prepare guidelines on GESI planning and implementation to be used by the Environment and Social Section of the DOI once it is fully functional.

(iii). Brief the DOI, DWIDP and staff of the FMU on the requirements of the GESl assessment and planning framework and ensure that DOI and DWIDP staff understand the importance and position of GESI in the project planning.

(iv). Provide advice and support in the preparation and approval of GESI Action Plans to consulting firms preparing projects and irrigation schemes under the Facility.

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(v). Review GESI planning documents prepared for the proposed projects to ensure that they adequately cover all possible concerns.

(vi). Ensure that GESI considerations are fully covered, within the requirements of ADB's GE policy and as outlined in the GESI framework of the Facility within the design of the projects being prepared.

(vii). Assume overall responsibility for quality assurance of the GESI planning documents and other relevant reports prepared under the Facility.

(viii). Support the international and national training needs assessment specialists in conducting an institutional capacity assessment of DOI and DWIDP for planning, implementation and monitoring of GESI aspects and recommend appropriate measures for the strengthening of the environment and social section of DOI.

(ix). Provide training on GESI issues and frameworks to key staff of DOI and DWIDP. (x). Provide on-the-job, hands-on training on GESI concerns and practices to existing

and newly appointed staff of the Environment and Social Section of DOI. (xi). Support and advice the Monitoring and Evaluation Specialist in establishing and

strengthening MIS and in the collection and reporting of disaggregated data by sex, caste and ethnicity.

(xii). Ensure GESI activities properly and effectively undertaken under other consulting services packages procured under the Facility.

B. International Consultants

1. Financial Management and Procurement Specialist (international, 10 person months)

82. Qualifications: 15 years experience in the implementation of international development projects, preferably for multilateral funding institutions. With experience in establishing project financial management systems and experience in or knowledge of procurement for internationally-funded development projects, especially the procurement of consulting services. An appropriate degree to at least Master’s level or higher. 83. Responsibilities:

(i). Review the scope and intent of the overall Facility and the schedule for the recruitment, implementation and completion of consulting services and assist the project director and the project management specialist/team leader to prepare a detailed implementation schedule for the project as a whole.

(ii). On the basis of the project structure, expected flow of funds, reporting requirements and the expected implementation schedule, devise and establish a financial management and reporting system for the Facility, indicating staff required for financial management and their duties.

(iii). Prepare a short handbook for Facility staff on the procedures for disbursement, reimbursement and financial reporting to the Government and ADB.

(iv). As necessary, assist with the procurement of vehicles and office equipment following ADB’s Procurement Guidelines.

(v). As necessary, advise on contract negotiations with firms whose recruitment (up to the stage of contract negotiations) has been delegated to ADB.

(vi). Assist and advise on the recruitment of consulting services by the FMU, assisting with the preparation of requests for proposals and advising on their evaluation following ADB’s Guidelines.

(vii). After an initial input, provide intermittent advice and assistance as required to ensure continued smooth financial management of the facility.

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(viii). Ensure that any key findings and recommendations of the international monitoring and evaluation specialist are brought to the attention of the project director and the national project management specialist/tem leader.

2. Monitoring and Evaluation Specialist (international, 8 person

months)

84. Qualifications: 15 years experience with the implementation of internationally-funded development projects, preferably with specific experience in monitoring and evaluation. Knowledge of the water sector in Nepal would be desirable. An appropriate degree to Master’s level or higher. 85. Responsibilities:

(i). Using the project design and monitoring framework ((DMF) as an initial starting point, and working with the project director, the project management specialist/ team leader and the international financial management and procurement specialist, finalize an overall project implementation schedule with a clearly identified timeline, benchmarks and indicators.

(ii). Assist the project director and the project management specialist/ team leader to prepare a project implementation reporting system which would track the implementation of consulting services and consulting services outputs along with financial expenditures and liquidations.

(iii). Advise on the format of required reports (semi-annual, annual) as well as completion reports for consulting services.

(iv). Advise on the establishment of a “knowledge product” library or repository for the outputs of the Facility, including the establishment of a website where materials produced under the various consulting services packages can be stored and obtained by any interested third parties.

(v). Undertake intermittent monitoring of project implementation on an annual basis including field trips to potential project sites being investigated by various teams of consultants, a review of the quality and content of reports being prepared and an identification of any problems delaying the scheduled implementation of the various consulting services outputs.

(vi). Assist the project director and the project management specialist/team leader in the preparation of the FMU’s project completion report during the last quarter of the final year of implementation.

3. Needs Assessment and Training Specialist (international, 4 person

months)

86. (This expert will work closely with the national needs assessment and training specialist and will have similar TOR). 87. Qualifications: 15 years experience in institutional analysis, needs assessment and training program formulation preferably within the agriculture, rural development or water resources development sectors, preferably in Asia. A sound familiarity with international institutions providing training in technical aspects of water resources development as well as the environment and the social safeguards and social improvement aspects of development. An appropriate degree to Master’s level or higher. 88. Responsibilities: Working together with the national Needs Assessment and Training Specialist, the expert will:

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(i). Inventory the current staff of the DOI and DWIDP at national and divisional levels along with their academic qualifications and extent of post academic training.

(ii). Discuss the perceived training needs of DOI and DWIDP staff in terms of both technical knowledge and knowledge of environmental issues, social safeguards and social improvement with senior knowledgeable staff of DOI and DWIDP to identify potential knowledge gaps.

(iii). Discuss the perceived training needs of DOI and DWIDP staff with gender, social safeguard and environmental consultants recruited as part of the consulting team (see above).

(iv). Prepare and circulate a questionnaire to all DOI and DWIDP headquarters and divisional staff to determine their own perceived training and knowledge upgrading needs.

(v). Analyze the questionnaire in conjunction with senior staff of the two departments to determine priority training needs.

(vi). Prepare and cost a training program based on the training needs assessment, contacting training institutions and identifying courses, training programs and in-house training opportunities, with a particular emphasis on internationally available courses and training programs.

(vii). Hold a workshop, inviting selected participants or representatives from among DOI and DWIDP staff as well as ADB representatives to comment and advise on the proposed capacity building program.

(viii). Make adjustments to the program based on the outcome of the workshop and finalize it.

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PACKAGE 2: PREPARATION OF THE MID-HILLS IRRIGATION EFFICIENCY IMPROVEMENT PROJECT

I. BACKGROUND

89. ADB and the Government of Nepal are supporting a Facility to identify and prepare high-priority water resources management projects for potential funding by the Government, with assistance from the ADB and/or other development partners. 90. The Facility will assist the Government to ensure that critically important irrigation, drainage and flood protection projects are implemented efficiently by advancing the preparatory activities into the loan processing period and ensuring a continuity of funding for project preparation. This preparation will include subproject design to feasibility level, safeguards due diligence, the preparation of GESI plans, economic and financial analysis, the preparation of draft bidding documents, and procurement assistance for advance contracting (if appropriate). The Facility will contribute significantly to (i) improving the implementation performance of the ensuing projects by reducing the period between project concept and loan approval and the commencement of field works, (ii) achieving the intended outcomes efficiently, and (iii) realizing the projects’ impacts and benefits in a timely manner. The Facility is fully consistent with the Government’s and ADB’s priorities for enhancing climate resilience, ensuring food security, and promoting inclusive economic growth. 91. One of the projects to be prepared will be a project aimed at improving the efficiency of irrigation scheme management in the mid-hills region of the country where high population densities, scarce land resources, limited water supplies and difficult place heavy pressure on agriculture to provide sufficient food for the population. The project will focus on upgrading and (where possible) expanding existing irrigation facilities, enhancing the ownership of the schemes by strengthening water user groups; improving agriculture technology to make better use of the upgraded schemes and enhancing agriculture extension and marketing services. . to ensure full benefit accrual. 92. There are many irrigation systems in the country which were constructed by the Government more than 2 decades ago and now in need of rehabilitation and upgrading. In many of these schemes the impact of past investments still remain much below potential due to insufficient WUA strengthening; limited attention to tertiary canals, farm channels, and minor control structures; and inefficient operational systems and capacities. Substantial opportunities exist, with relatively minor supplementary investment and capacity development (including support for collective agriculture development actions of WUAs) to deliver high impacts in increasing crop production and production value, with due focus on enhanced water use efficiency, equitability in distribution, productivity, and sustainability. 93. A focus on the mid-hills region is likely to result in high levels of economic and social benefits in view of the fact that capital investment costs will be relatively low (most schemes are medium to small in size and served by simple structures) and benefits will be relatively high. The mid-hills region is chronically food deficient and food needs to be transported into these areas at considerable cost. Improved irrigation efficiency will lead to higher crop yields, better returns for farmers and lower prices of basic commodities. II. OBJECTIVES OF THE CONSULTING SERVICES

94. The consulting services will be aimed at the preparation of an MIEIP within the mid-hills region of Nepal with the intention of improving agriculture production by improving the efficiency

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of existing irrigation schemes. The project will entail: (i) the institutional development of water user associations (WUAs) with the assistance of teams of nongovernment organizations (NGOs) recruited and supervised by the Facility; (ii) the rehabilitation of physical infrastructure; (iii) agriculture intensification; and (iv) improvements in produce storage and marketing. The project will be prepared to a level of detail suitable to obtain funding from the ADB and/or other development partners for project implementation. In addition detailed feasibility studies (up to detailed design and tender document preparation) for project readiness of at least 30% of the expected individual subprojects will be undertaken. This will include technical study, economic and financial analysis, the preparation of technical implementation guidelines and draft tender documents, safeguard screening and plans preparation, GESI analysis and the preparation of environmental impact evaluations and action plans. It will also include social mobilization within WUAs and development of the WUAs so that physical implementation works can commence once approval for ADB funding has been received. III. SCOPE OF SERVICES

95. About 30,000 ha of partially irrigated land of irrigation schemes in the mid hill region shall be selected for efficiency improvement. Preparation activities will be undertaken in four stages:

(i). an identification of candidate subprojects based on parameters such as poverty levels, the need for rehabilitation and upgrading, local food security needed and subproject size;

(ii). a prioritization of potential subprojects based on the potential for increases in agriculture production and the potential for project success (based for example on the existence of an already functioning WUA);

(iii). the preparation of a project proposal (possibly, but not necessarily, using the sector project modality) suitable for funding by ADB and/or other development partners; and

(iv). the preparation of at least 30% of identified subprojects to detailed feasibility level so that (a) representative subprojects can be analyzed as part of project preparation and (b) detailed design and construction can begin as soon as international funding is approved.

96. The assignment will be over a period of 14 months, with phase 1 preparing the project for ADB approval over 6 months, and phase 2 preparing sub-projects for the government project appraisal committee approval over 12 months with the 1st 4 months overlapping with phase 1. Implementation of the contract will require 191 person months of consultant expertise, consisting of 11 person months of international expertise and 180 person months of national expertise as indicated below.

Mid-Hills Irrigation Efficiency Improvement Project Preparation Experts (14 Months Duration)

Mid-Hills Irrigation Efficiency Improvement Project Preparation (14 months duration)

Person Months

International National A. Project Preparation Team Irrigation Engineer / Team Leader 6 Irrigation Institution Development Specialist 1 Social Safeguards and Gender Specialist 2 Economist 2 Senior Irrigation Engineer / Deputy Team Leader (Team leader for field preparation)

14

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Mid-Hills Irrigation Efficiency Improvement Project Preparation (14 months duration)

Person Months

Senior Agronomist 3 Senior Agriculture Extension Specialist 3 Senior Social Safeguards Specialist 2 Senior Gender and Community Development Specialist 2 Senior Irrigation Institution Development Specialist 3 Senior Economist 4 Senior Environment Specialist 3 Senior Rural Finance Specialist 2 B. Field Team for Sub-Projects Preparation Community Organizer (3 persons) 36 Irrigation Engineer (3 persons) 36 Agronomist (2 persons) 24 Economist 12 Gender and Community Development Specialist 12 Social Safeguards Specialist 12 Environment Specialist 12

Total 11 180 97. As indicated, the consultants will be divided into two team, consisting of (i) a team of relatively senior international and national experts to formulate the project and undertake the initial analysis of sample subprojects and (ii) a field team of less senior experts to continue to prepare subprojects for eventual implementation after the project funding has been approved. 98. The project preparation team will work with the field team during the preparation of the first two to three subprojects so that the field team members of are fully trained in the preparation, due diligence and community mobilization activities required. The field team will then continue preparing subprojects under the direction of the national irrigation engineer/team leader while the project proposal is being processed for funding approval (a process which takes approximately one year). 99. Subproject preparation activities will be initiated with a walk-though of the project area together with members of the WUAs and an agreement on the physical upgrading requirements of each scheme. An assessment of the upgrading and training needs of the WUA itself will be undertaken, along with the formulation of an agriculture extension and rural livelihood program suited to the needs of the particular subproject area and its population. Prior to physical works being undertaken NGO services will be recruited to help mobilize the water users, strengthen the WUA and assist the WUA in its discussions with project technical staff and consultants during subproject preparation. 100. The implementing agency for the contract will be the DOI. IV. INDIVIDUAL TOR

101. All the inputs of the international consultants are field based. For the national consultants, “home-based” means working in the FMU in Kathmandu, and “field-based” means working in the field outside of Kathmandu.

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A. International Experts

1. Water Resources Project Preparation Specialist/Team Leader (international, 6 person-months)

102. Qualifications: 15 years experience in designing and implementing irrigation management projects in developing countries with experience in South Asia, preferably in Nepal; previous project preparation experience for international funding, preferably for ADB; experience in working with WUAs to promote irrigation management transfer; and a university degree in a relevant discipline preferably to Master’s level. 103. Responsibilities:

(i). Manage contract implementation for the project preparation phase by liaising with the DOI and the ADB, overseeing mobilization and project preparation start up and activities; managing and supervising the inputs of the various experts; managing TA logistics; and ensuring that all experts provide inputs according to their TOR;

(ii). ensure that (a) subcontract(s) with (a) suitable NGO(s) for water user association formation and strengthening is activated as soon as possible.

(iii). Work with experts of the preparation team, the Project Director, responsible Deputy Project Director, and senior DOI staff to determine selection criteria for candidate subprojects to be possibly taken up under the project and assemble a list of projects which meet the required criteria.

(iv). Work with the experts of the preparation team, the Deputy Project Director of the FMU and senior DOI staff to establish prioritization criteria for the various identified subprojects and rank candidate subprojects in order of priority for implementation. Possible priority ranking criteria will include (a) size of project area, (b) the potential for agriculture expansion, (c) the existence or not of a functioning WUA; (d) poverty levels within the project district; (e) the presence of vulnerable groups within the farmer population; (f) food security levels within the subproject district and (g) any other key factors considered important in prioritizing subproject implementation.

(v). On the basis of resources available in the contract budget, the time available for implementation and the priority ranking of subprojects, select a number of subprojects for full feasibility study as a basis for the formulation of a project proposal and preparation of ADB’s project processing documentation.

(vi). Provide guidance to the combined project preparation and field teams as they analyze and prepare representative subproject proposals and go through the steps of WUA consultation and mobilization as well as due diligence activities. Due diligence activities will cover technical, economic and financial, governance, poverty, social inclusion and safeguard aspects of subproject design and analysis. In this capacity the team leader will ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure. In doing so, the need to mitigate potential impacts of climate change will be taken into account as well as the need for a design which can be simply and conveniently maintained a reasonable cost once the structures have been handed over to the WUA.

(vii). Provide guidance to the agriculture extension specialist, the agriculture economist and the rural finance specialist in designing agriculture extension and livelihood programs to accompany the physical improvement and management

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transfer activities envisaged for each subproject. In this context, work closely with senior DOI officials to ensure that Department of Agriculture (DOA) staff are fully aware of the proposed project and are involved in preparing and extension program.

(viii). Work closely with the international and national irrigation institution development specialists to guide the WUAs in reaching agreement on the physical upgrading works to be implemented as well as the degree of operation and management responsibility to be taken on by the WUAs.

(ix). Work with the team and DOI staff to ensure that accurate cost estimates have been prepared both for physical works and non-physical inputs for each representative subproject.

(x). Working with the project preparation team and DOI staff, assess the experience in preparing representative subprojects and, on that basis, formulate an investment project for possible funding by ADB and/or other development partners. The proposal should indicate the scope, cost and implementation arrangements for an internationally funded project. The project design should include an indication of needed support such as training and capacity building to ensure smooth project implementation and post project O&M as well as all of the required gender and social improvement and social and environmental safeguards required for such a project.

(xi). Coordinate the preparation of a procurement plan including an assessment of procurement capacity, the respective role and capacity of the various agencies concerned with procurement, the modes of procurement to be followed for various items and the need for post-or-prior ADB approval for various procurement and consultant recruitment needs.

(xii). Take a lead role along with the deputy team leader and the international and national economists in preparing all of the documentation required for ADB processing and approval of a project proposal including a draft Report and Recommendation of the President (RRP) to the Board of Directors, a project administration manual (PAM) and an updated irrigation subsector assessment.

(xiii). Supervise the production of inception, mid-term, draft final and final reports and any associated seminars or workshops and ensure that the reports are submitted in time. The draft final report will contain draft documents/linked appendixes for ADB’s RRP and PAM including economic analysis, financial analysis and relevant sections of the risk assessment and risk management plan.

(xiv). Ensure that the views of both the DOI and ADB are incorporated into the various reports as they are produced and reviewed.

(xv). Transfer the management of contract implementation over to the deputy team leader in a sound and orderly manner so that additional subproject feasibility studies can be completed during the project processing period.

(xvi). Submit progress report of the services. Prepare and submit monthly bills for the services.

(xvii). Ensure the deliverables and the service are of high quality and conform to ADB standards.

2. Irrigation Institution Development Specialist (international, 1 person

months)

104. Qualifications: 15 years experience in field level irrigation development; a familiarity with different institutional systems for farmer and water user involvement in irrigation

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management; prior experience in Nepal or South Asia would be an asset; and a relevant degree to at least Masters’ level. 105. Responsibilities:

(i). Review the outcomes of past water user association strengthening activities including the earlier ADB-funded irrigation projects.

(ii). Identify characteristics which promote success in water user association strengthening..

(iii). Review the institutional framework under which rehabilitated projects operate and identify any constraints (especially financial) which would prevent long term sustainability of rehabilitated projects.

(iv). Examine the type of subproject being proposed for inclusion in the project; identify likely institutional and financial constraints which might arise with post-project operation and maintenance and make recommendations to ensure optimal post-project operations.

(v). Contribute to the identification of subproject selection and prioritization criteria. (vi). Work with the other team members during the preparation of individual

representative subprojects to identify specific institutional requirements and support needed during (a) the rehabilitation process and (b) the operation of the transferred schemes.

(vii). Contribute to the formulation of the project design and the preparation of required ADB processing documents.

(viii). Share experience of Irrigation scheme management by farmer groups in other countries and utilize lesson learnt from those for the present services. 3. Social Safeguards and Gender Specialist (international, 2 person

months)

106. Qualifications: 10 years experience in analyzing gender and social issues and preparing gender and social safeguard interventions for international development projects, with experience in South Asia, preferably Nepal; familiarity with ADB’s social, gender development requirements including ADB's SPS (2009), Handbook on Resettlement: A Guide to Good Practice and gender development policies; and an appropriate degree to Master’s level. 107. Responsibilities:

(i). Ensure that the national gender and community development specialists and the social safeguard specialists in both the project preparation teams and the field team understand the respective ADB guidelines and policy documents for gender and social safeguards as well as the gender, resettlement and indigenous people’s frameworks prepared for the Facility.

(ii). Guide the national specialists in preparing gender equality and social inclusion action plans, resettlement plans and (as required) indigenous people’s plans for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the national experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii). Prepare the due diligence on gender and social safeguards required for inclusion in ADB’s documentation, notably the Summary Poverty Reduction and Social Strategy (SPRSS) and the PAM (especially the chapters on safeguards and gender and social dimensions).

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(iv). Work with the international and national irrigation institution development specialists to formulate meaningful measures to enhance the functioning of WUAs.

(v). Work with the agriculture extension specialist and rural finance specialists to formulate a meaningful approach to encouraging supplementary livelihood activities within the subproject areas.

4. Economist (international, 2 person months)

108. Qualifications: 15 years experience in preparing and analyzing international development projects with a focus on water resources projects; experience in preparing projects for multilateral funding and undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 109. Responsibilities:

(i). Work with the combined project preparation and field teams producing representative subproject feasibility studies to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Assist the Team leader in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) of service charge during construction and the contributions of possible cofinanciers.

(iii). Undertake a financial assessment of the proposed executing agency as required for ADB documentation.

(iv). Participate in the preparation of the procurement plan and other sections of the PAM.

(v). Examine the distribution of project costs and benefits allocated to the various stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(vi). Prepare the required documentation on economic and financial due diligence for inclusion in ADB’s RRP.

(vii). Assist with the preparation of required ADB documentation on all aspects of the project.

B. National Experts

1. Water Resources Project Preparation Specialist/Deputy Team Leader (national, 14 person-months)

110. Qualifications: 15 years experience in implementing and designing irrigation projects, preferably for international funding; previous project preparation experience, preferably for ADB; experience in working with WUAs to promote irrigation efficiency improvement; and a university degree in a relevant discipline preferably to Master’s level. 111. Responsibilities:

(i). Backstop the international team leader in managing contract implementation for the project preparation phase, assisting with liaison with the DOI and the ADB;

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overseeing mobilization and project preparation start up and activities; managing and supervising the inputs of the various experts; assist with TA logistics; help ensure that all experts, especially national experts, provide inputs according to their TOR and help ensure that the subcontract with (a) suitable NGO(s) is activated as soon as possible.

(ii). Work with experts of the preparation team, the Project Director of the FMU and senior DOI staff to determine selection criteria for candidate subprojects to be possibly taken up under the project and assemble a list of projects which meet the required criteria.

(iii). Work with the experts of the preparation team, the Deputy Project Director of the FMU and senior DOI staff to establish prioritization criteria for the various identified subprojects and rank candidate subprojects in order of priority for implementation. Possible priority ranking criteria will include (a) size of project area, (b) the potential for agriculture expansion, (c) the existence or not of a functioning WUA; (d) poverty levels within the project district; (e) the presence of vulnerable groups within the farmer population; (f) food security levels within the subproject district and (g) any other key factors considered important in prioritizing subproject implementation.

(iv). On the basis of resources available in the contract budget and time available for implementation and the priority ranking of subprojects, help the Team Leader to select a number of subprojects for full feasibility study as a basis for the formulation of a project proposal and preparation of ADB’s project processing documentation.

(v). Provide direct guidance to the field teams as they analyze and prepare representative subproject proposals and go through the steps of WUA consultation and mobilization as well as due diligence activities. Due diligence activities will cover technical, economic and financial, governance, poverty, social inclusion and safeguard aspects of subproject design and analysis. In this capacity the deputy team leader will ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure. In doing so, take into account the need to mitigate potential impacts of climate change well as the need for a design which can be simply and conveniently maintained a reasonable cost once the structures have been handed over to the WUA.

(vi). Together with the Team Leader, review the work of the agriculture extension specialist, the agriculture economist and the rural finance specialist in designing agriculture extension and livelihood programs to accompany the physical improvement and management transfer activities envisaged for each subproject. In this context, work closely with senior DOI officials to ensure that DOA staff are fully aware of the proposed project and are involved in preparing and extension program.

(vii). Work with the preparation team national irrigation institution development specialists as well as the field team specialists to guide the WUAs in reaching agreement on the physical upgrading works to be implemented as well as the degree of operation and management responsibility to be taken on by the WUAs.

(viii). Assist the Team Leader to work with the team and DOI staff to ensure that accurate cost estimates have been prepared both for physical works and non-physical inputs for each representative subproject.

(ix). Working with the Team Leader, the project preparation team and DOI staff assess the experience in preparing representative subprojects and, on that basis,

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help to formulate an investment project for possible funding by ADB and/or other development partners.

(x). Participate in the preparation of a procurement plan including an assessment of procurement capacity, the respective role and capacity of the various agencies concerned with procurement, the modes of procurement to be followed for various items and the need for post-or-prior ADB approval for various procurement and consultant recruitment needs.

(xi). Take a lead role along with the team leader and the international and national economists in preparing all of the documentation required for ADB processing and approval of a project proposal including a draft RRP, a PAM and an updated irrigation subsector assessment.

(xii). Participate in the production of inception, mid-term, draft final and final reports and any associated seminars or workshops. The draft final report will contain draft documents/linked appendixes for ADB’s RRP and PAM including economic analysis, financial analysis and relevant sections of the risk assessment and risk management plan.

(xiii). Ensure that the views of both the DOI and ADB are incorporated into the various reports as they are produced and reviewed.

(xiv). Assume the management of the contract once the input of the Team Leader has been completed, ensuring that the field teams analyze and prepare subprojects as required with appropriate due diligence and following the frameworks provided by the international experts and national experts of the project preparation team.

(xv). Prepare the necessary documentation for submission of subproject proposals to the regional and national Project Approval Committees (PACs).

(xvi). Submit progress report of the services. (xvii). Prepare and submit monthly bills for the services. (xviii). Ensure the deliverables and the services are of high quality and confirming the

ADB standard.

2. Senior Agronomist (national, 3 person months)

112. Qualifications: 15 years experience in implementing and designing agriculture and rural development projects, preferably for international funding; experience in working with WUAs to promote irrigation management transfer and cropping improvement; and a university degree in a relevant discipline to Master’s level. 113. Responsibilities:

(i). Review the general agriculture production situation and cropping systems in the project area. Produce a paper describing them for the benefit of other team members to orient them on the agronomic characteristics of the project districts.

(ii). Participate in the identification of subproject selection and subproject prioritization criteria.

(iii). Participate in the selection of representative subprojects. (iv). During preparation of feasibility studies for the representative subprojects work

with the field team to identify current cropping patterns, crop yields and input requirements and assess future, with-project cropping patterns, yields and input requirements.

(v). Working together with the international and national economists, prepare farm models and crop budgets as an input into the individual farm model financial analysis.

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(vi). Assist the agriculture extension specialist in formulating the agriculture extension component, suggesting innovative and high value crops or cultivation practices which could supplement staple crop production activities.

(vii). Work with the rural financial specialist to identify high value crops and agriculture activities which could be supported through a rural financial component.

(viii). Train the agronomists on the field team so that they will be able to carry on preparing subprojects to feasibility level once the initial project preparation phase based on the representative subprojects is completed.

3. Senior Agriculture Extension Specialist (3 person months)

114. Qualifications: 15 years experience in implementing and designing agriculture and rural development projects, preferably for international funding; experience in working with WUAs to promote irrigation efficiency and cropping improvement; and a university degree in a relevant discipline to Master’s level. 115. Responsibilities:

(i). Through focus group discussions during the analysis of individual core subprojects examine the scope and nature of interventions which could be included in an agriculture extension component to enhance the livelihood prospects of the project area population and ensure full benefit accrual of the subproject investments.

(ii). Work with the senior agronomist and rural finance specialist to prepare an agriculture extension component for the project.

(iii). Liaise with representative of the DOI and DOA at the divisional and district level to determine workable implementation arrangements for an agriculture extension and rural finance component within the project scope, including costs, the flow of funds, the division of responsibilities, the scope of activities to be undertaken and the timing of the program.

(iv). During preparation of the representative subprojects, work with the agronomists and gender and community organizers of the field team to brief them in the steps involved in incorporating the agriculture extension and rural finance component into subproject design.

4. Senior Social Safeguards Specialist (national, 2 person months)

116. Qualifications: 10 years experience in implementing and designing rural development projects, preferably for international funding; knowledge of ADB’s social safeguard requirements and knowledge of the land acquisition practices and procedures for development projects in Nepal; and a university degree in a relevant discipline to Master’s level. 117. Responsibilities:

(i). Work with the international social safeguards and gender specialist to ensure that the national social safeguard specialists in the field team understand the respective ADB guidelines and policy documents for gender and social safeguards as well as the gender, resettlement and indigenous people’s frameworks prepared for the Facility.

(ii). Guide the national safeguards specialist on the field team in land acquisition and indigenous people’s consultation activities and surveys.

(iii). Work with the field team to prepare resettlement plans and (as required) indigenous people’s plans for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the

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field team members fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iv). Assist the international gender and social safeguard specialist in the preparation of an resettlement framework for the project and any other documentation required for ADB project approval.

(v). Ensure that the social safeguard specialist on the field team fully understands the RF and how to translate it into a workable resettlement plan for each subproject.

5. Senior Gender and Community Development Specialist (national, 2

person months)

118. Qualifications: 10 years experience in implementing and designing irrigation and/or rural development projects, preferably for international funding; experience in working with WUAs to promote IMT and associated development activities would be preferred; knowledge of ADB’s gender development and social inclusion policies; and a university degree in a relevant discipline to Master’s level. 119. Responsibilities:

(i). Ensure that the national gender and community development specialist working on the field team understands the respective ADB guidelines and policy documents for GESI.

(ii). Work with the field team in preparing gender equality and social inclusion action plans, for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the field team experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii). Assist the international gender and social safeguard expert to prepare the due diligence on GESI required for ADB’s documentation, notably the Summary Poverty Reduction and Social Strategy and the PAM (especially the chapters on gender and social dimensions).

(iv). Work with the international and national irrigation institution development specialists to formulate meaningful measures to enhance the functioning of WUAs and ensure the full participation of women in them.

(v). Work with the agriculture extension specialist and rural finance specialists to formulate a meaningful approach to encouraging supplementary livelihood activities within the subproject areas.

(vi). Ensure that the gender development and social inclusion specialist on the field team fully understands the GESI framework and can prepare GESI plans for further subproject to be prepared under the project.

6. Senior Irrigation Institution Development Specialist (national, 3

person months)

120. Qualifications: 15 years experience in field level irrigation development; a familiarity with different institutional systems for farmer and water user involvement in irrigation management; prior experience in preparing internationally funded development projects; and a relevant degree to at least Masters’ level. 121. Responsibilities:

(i). Together with the international irrigation institutions specialist, review the outcomes of past irrigation efficiency improvement projects activities including the earlier ADB-funded irrigation projects.

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(ii). Help identify characteristics which promote success in irrigation efficiency improvement and those which hinder achievement of a successful handover.

(iii). Participate in the review the institutional framework under which transferred projects operate and identify any constraints (especially financial and organizational) which would prevent long term sustainability of rehabilitated projects.

(iv). Together with the international irrigation institution development specialist, examine the type of subproject being proposed for inclusion in the project and identify likely institutional and operation and maintenance constraints which might arise.

(v). Contribute to the identification of subproject selection and prioritization criteria. (vi). Work with the other team members during the preparation of individual

representative subprojects to identify specific institutional and operation and maintenance requirements and support needed during (a) the management transfer process and (b) the operation of the transferred schemes.

(vii). Contribute to the formulation of the project design and the preparation of required ADB processing documents.

(viii). Ensure that the field team members are fully briefed on the steps needed to provide a functioning and sustainable institutional framework for irrigation development in the subprojects to be prepared up to the end of the contract.

7. Senior Economist (national, 4 person months)

122. Qualifications: 15 years experience in preparing and analyzing international development projects with a focus on water resources projects; experience in preparing projects for multilateral funding and undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 123. Responsibilities:

(i). Work with the combined project preparation and field teams producing representative subproject feasibility studies to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Assist the international economist in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) service charge during construction and the contributions of possible cofinanciers.

(iii). Assist in the financial assessment of the proposed executing agency as required for ADB documentation.

(iv). Participate in the preparation of the procurement plan and other sections of the PAM.

(v). Together with the international economist, examine the distribution of project costs and benefits allocated to the various stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(vi). Assist with the preparation of the required documentation on economic and financial due diligence for inclusion in ADB’s Report and Recommendation of the President.

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(vii). Ensure that the field team economist is fully knowledgeable of the requirements for economic and financial analysis of the remaining subproject to be prepared under the contract.

8. Senior Environmental Specialist (national, 3 person months)

124. Qualifications: Must have a Masters’ degree in environment science, preferably in environmental engineering; 15 years of general experience; and 10 years experience in the field of environment encompassing practical experience in environmental screening, preparation of environmental assessment (EIA, IEE) and environmental management plans (EMPs), conduct EMP compliance monitoring and reporting, and implementing institutional strengthening and capacity development trainings in the field of environment and climate change. S/he must have at least 2 years work experience in the areas of climate change risk assessment, planning for climate change adaptation and building climate resilient infrastructure. S/he must have work experience in at least 2 irrigation projects. Must have experience in preparing environmental assessment of 2 projects under multilateral funding. 125. Responsibilities:

(i) Follow EARF prepared for the Facility to conduct environmental assessment activities.

(ii) Use Rapid Environmental Assessment (REA) checklist and follow GON environmental safeguard provisions to assess and identify any significant environmental impacts for environmental categorization of subprojects.

(iii) Together with field team of environment specialists, prepare initial environmental examinations (IEE) for representative subprojects.

(iv) On the basis of findings on the representative subprojects, assess the environmental impacts of the likely ensuing project as a whole and individual subprojects in accordance with national environmental policies and assessment guidelines and ADB's Safeguard Policy Statement (2009) (SPS).

(v) Prepare an environmental management plan for the subprojects as part of IEE reports.

(vi) Identify likely climate change concerns which could affect the sustainability or ultimate benefits deriving from the project investment and make recommendations on the incorporation of measures into subproject designs which would mitigate or reduce them.

(vii) Ensure that the field team environmental specialist fully understands the environmental examination framework and the environment management plan and is capable of undertaking environmental due diligence of at least 30% of the remaining subprojects.

(viii) Support environment and climate change specialist at FMU to disclose the IEE reports in the project website and ADB’s website.

(ix) Based on the findings of the IEE reports, prepare EARF for the project implementation stage as guided by the SPS.

9. Senior Rural Finance Specialist (national, 2 person months)

126. Qualifications: 15 years experience in rural finance in with a full knowledge of the types of rural finance successfully operating in the country and the institutions providing funding for rural finance activities; and a Masters’ degree in a relevant discipline. Experience outside of Nepal would be a significant asset.

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127. Responsibilities: (i). Examine the overall project proposal, taking into account the region of the

country being covered, the characteristics of the villages and specific rural groups engaged in the project and the degree of community organization (through for example WUAs).

(ii). Similarly, examine the particular circumstances of the representative subproject villages, their level of development and the potential for supplementary income earning activities.

(iii). Working with the senior agronomist and the senior agriculture extension specialist, identify particular income earning activities which could be promoted along with IMT and the likely financing needs of the project beneficiaries.

(iv). Identify prior or on-going rural finance activities which would be relevant for the project area and could provide a model for rural finance mobilization.

(v). Identify institutions (public, private, NGO) which may be interested in and capable of participating in a rural finance program within the subproject areas and initiate discussions with them about possible participation in the project.

(vi). Formulate a rural finance component for possible inclusion in the project and prepare any necessary justification and due diligence required for ADB’s project processing documents.

10. Community Organizers – Field Team (national, 3 persons for 12

months each)

128. Qualifications: 10 years experience in rural development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and with irrigation schemes in the mid-hills region; and a university degree to at least Master’s level. 129. Responsibilities:

(i). Work with the international and national irrigation institution development specialists to determine and test the most suitable institutions arrangements for different sizes and types of irrigation schemes likely to be included among the subprojects to be taken up for management transfer.

(ii). In the schemes chosen as representative subprojects and in subprojects to be prepared to feasibility level, consult with senior members of the community to determine the level of willingness to participate in an users mobilization in irrigation scheme upgrading and IMT program.

(iii). Determine the degree of functionality of any existing farmer or community organization, especially a WUA.

(iv). Act as facilitators with the technical members of the team, especially the irrigation engineers, in determining the degree of transfer of responsibilities desirable, the extent of irrigation upgrading to be undertaken prior to management transfer and the steps to be followed by the WUA prior to the commencement of a subproject.

(v). Identify any groups with special needs and their role in both the community and the WUA.

(vi). Identify any specific training needs required within the WUA as a precedent to hand over of operation responsibilities.

(vii). Identify the organizational support necessary (possibly provided by a project funded NGO) to ensure that WUAs in the subprojects are organized and functioning by the time financing is available for physical implementation.

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(viii). Participate in the supervision of NGOs recruited for farmer and water user mobilization, ensuring that the support provided is clearly focused and within the scope of the project as designed.

(ix). Participate in the design of agriculture extension and rural finance activities for the subproject.

11. Irrigation Engineer – Field Team (national, 3 experts for a period of

12 months each)

130. Qualifications: 10 years experience in irrigation development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and with irrigation schemes in the mid-hills region. A university degree to at least Master’s level. 131. Responsibilities:

(i). Working with the WUAs in each subproject, reach agreement on the physical upgrading works to be implemented and the degree of operation and management responsibility to be taken on by the WUA.

(ii). Working with the agronomist determine the likely cropping pattern and water needs of the upgraded infrastructure, given the water resources available.

(iii). Carry out field survey works of irrigation sub-project for the planning and design of upgrading/modernization works

(iv). Ensure that upgrading works are designed within the context of sound technical criteria and ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure.

(v). Ensure that accurate cost estimates have been prepared are both for physical works and non-physical inputs for each representative subproject covering capital and recurrent expenditures.

(vi). Design O&M procedures which are within the technical, physical and financial capacities of the farmers within the subproject area.

(vii). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs.

12. Agronomists – Field Team (national, 2 persons for 12 months each)

132. Qualifications: 10 years experience in irrigated agriculture development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and with irrigation schemes in the mid-hills region; and a university degree to at least Master’s level. 133. Responsibilities:

(i). Review the general agriculture production situation and cropping systems in the subproject areas. Identify current cropping patterns, crop yields and input requirements and assess future, with-project cropping patterns, yields and input requirements.

(ii). Working with the field team economist prepare farm models and crop budgets and provide an input into likely crop water requirements on a seasonal basis.

(iii). Suggest innovative and high value crops or cultivation practices which could supplement staple crop production activities and with the rural financial specialist to identify high value crops and agriculture activities which could be support through a rural financial component.

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(iv). Through focus group discussions during the analysis of individual subprojects examine the scope and nature of interventions which could be included in agriculture extension activities to enhance the livelihood prospects of the project area population and ensure full benefit accrual of the subproject investments.

(v). On the basis of the models devised during the project preparation phase, work with the local personnel of the DOA to prepare an agriculture extension component for the subproject project including costs, the flow of funds, the division of responsibilities, the scope of activities to be undertaken and the timing of the program.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs.

13. Economist – Field Team (national, 12 person months)

134. Qualifications: 10 years experience in preparing and analyzing rural development projects with a focus on water resources projects; experience undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 135. Responsibilities:

(i). Work with the irrigation engineers, agronomist and other field team members to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Work with the irrigation engineers, agronomist and other team members in the preparation of subproject costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies.

(iii). Assess the financial requirement for the smooth operation of the WUA and contributions necessary.

(iv). Assist with the preparation of the required documentation on economic and financial due diligence for inclusion in PAC reports.

(v). Assist with the design of any rural finance activities or component.

14. Gender and Community Development Specialist – Field Team (national, 12 person months)

136. Qualifications: 7 years experience in gender and vulnerable group development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and in the mid-hills region of Nepal; and a university degree to at least Master’s level. 137. Responsibilities:

(i). On the basis of the frameworks prepared for the project as a whole, prepare gender equality and social inclusion action plans, for the representative subprojects being prepared for ADB documentation and subsequent subprojects, ensuring that all required aspects are covered.

(ii). Work with the community organizers to formulate meaningful measures to enhance the functioning of WUAs and ensure the full participation of women and vulnerable groups in them.

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(iii). Work with the agriculture extension specialist and rural finance specialists to formulate a meaningful approach to encouraging supplementary livelihood activities for women within the subproject areas.

(iv). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

15. Social Safeguard Specialist – Field Team (national, 12 person

months)

138. Qualifications: 10 years experience in rural development working at the field level, a knowledge of the land acquisition and compensation legislation, institutional responsibilities and practices in Nepal; preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and in the mid-hills region of Nepal; and a university degree to at least Master’s level. 139. Responsibilities:

(i). For each subproject for assess the extent of permanent and temporary land acquisition likely to be required on a permanent and temporary basis

(ii). Undertake community consultations and surveys based on the feasibility level design of the subproject.

(iii). Prepare draft resettlement plans for each subproject in accordance with the RFs prepared for the project (final plans will be prepared during detailed design).

(iv). As required prepare indigenous people’s plans for the subprojects in accordance with the framework prepared for the project as a whole.

(v). Through the Deputy Team Leader, inform the DOI and ADB if any subprojects appear likely to be ranked as Category A for resettlement or indigenous peoples’ concerns.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

16. Environment Specialist – Field Team (national, 12 person months)

140. Qualifications: Must have a Master’s degree in environment science, and 10 years general experience and 5 years specific experience in preparing EIA/IEE reports in infrastructure development projects. S/he must have experience of conducting EIA/IEE reports and preparing EMP in at least 2 irrigation projects. 141. Responsibilities:

(i). Follow EARF for environmental screening and categorization. (ii). Undertake environmental screening and IEE preparation based on the EARF

prepared for the project and GON provisions. (iii). Based on the findings of the environmental baseline study identify significance,

type, extent, duration and reversibility of impacts. (iv). Undertake alternate analysis to minimize environmental impacts. (v). Prepare an environmental management plan for each subproject covering the

construction phase and the operational phase. Indicate any particular physical or structural measures requiring project funding in order to mitigate, reduce, prevent or compensate negative environmental impacts.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

(vii). Assist Senior Environment Specialist to conduct all environmental safeguard activities.

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V. EXPECTED OUTPUTS

142. Documentation required to process an irrigation efficiency improvement project in the mid-hills region for ADB Board approval including (i) a draft RRP; (ii) a PAM including detailed implementation arrangements, detailed project costs, a procurement plan, safeguard and social development documentation, and a financial assessment of the executing agency; (iii) a sector assessment and (iv) additional documentation required for the linked documents. 143. A series of preparatory studies to feasibility level (i.e. prior to detailed design) for a number of selected subprojects which would be implemented under the project designed under “1” above including technical design; technical, economic, financial social and environmental due diligence; subproject costs and subproject implementation arrangements including a gender action plans, environmental management plans, O&M plans and resettlement plans as and when required.

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PACKAGE 3: WATER HAZARD MAPPING AND PREPARATION OF WATER-INDUCED DISASTER PREVENTION PROJECT

I. BACKGROUND

144. ADB and the Government of Nepal are supporting a Facility to identify and prepare high-priority water resources management projects for potential funding by the Government, with assistance from the ADB and/or other development partners. 145. The Facility will assist the Government to ensure that critically important irrigation, drainage and flood protection projects are implemented efficiently by advancing the preparatory activities into the loan processing period and ensuring a continuity of funding for project preparation. This preparation will include subproject design to feasibility level, safeguards due diligence, economic and financial analysis, the preparation of draft bidding documents, and procurement assistance for advance contracting (if appropriate). Among the projects to be prepared are irrigation projects, as well as a water-induced hazard prevention project (along with water-induced disaster hazard mapping) in a high priority river basin. The Facility will contribute significantly to (i) improving the implementation performance of the ensuing projects by reducing the period between project concept and loan approval and the commencement of field works, (ii) achieving the intended outcomes efficiently, and (iii) realizing the projects’ impacts and benefits in a timely manner. The Facility is fully consistent with the Government’s and ADB’s priorities for enhancing climate resilience, ensuring food security, and promoting inclusive economic growth. 146. The proposed WIDPP will focus on the Naryani River Basin and will be aimed at the provision of high priority infrastructure and other measures to, among others: (i) reduce flood damage to key infrastructure, crops and property in urban and rural areas; (ii) prevent or reduce the risk of landslides in hilly and mountainous areas; (iii) reduce river bank erosion and (iv) prevent the loss of agriculture land due to siltation. Project preparation will be take place in conjunction with a mapping exercise to map the susceptibility of various districts and locations within the basin to water-induced hazards and prioritize prevention and mitigation activities. 147. There are more than 6,000 streams and rivers in Nepal, which flow mostly from the north toward the south, generally with high velocity because of high river gradient. Most of the large rivers are snow-fed, originating in the snow-covered Himalayan range. As the topography of the country is steep with a high-angle slope, the very high intensity of rainfall during monsoon season causes floods and landslides, which are the most destructive types of disasters in Nepal. In addition, three quarters of the total land area of Nepal is hilly and many villages are situated on or adjacent to the unstable hill slopes. Landslides in the hills add enormous sediment to streams and rivers, and cause floods downstream. Each year, such disasters cause the loss of human lives and immense damage to agricultural land, crops, human settlements, and other physical property. 148. Floods are usually triggered by extreme weather events associated with heavy rainfall during the monsoon. Rainfalls events exceeding 300 millimeters (mm) within a 24-hour period which disturb both slope and channel equilibrium on a regional scale, occur frequently in the country. The increasing frequency of such extreme precipitation events, together with changes in snow and ice cover caused by global warming, deforestation and other factors, have led to an increase in the number of water-induced disasters in the country.

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149. Moreover, expanding human settlement along riverbanks and valleys have aggravated flood hazards in recent years. From 1983 to 2007, 7,300 people were reported killed and 630,500 families were affected by floods and landslides. According to a report of DWIDP, floods contribute about 34% of total deaths and 75% of total affected families of all kinds of natural disasters in the country. 150. Every year the country loses land in the upland and mid-hills through landslides and debris flow as well as vast amounts of standing crops and fertile land due to floods in the Terai plains. The annual cost of water-induced disasters has been estimated by DWIDP of the Ministry of Irrigation (MOI) at over NRs 1 billion ($14 million). 151. The Naryani river is one of the major rivers of Nepal and a left bank tributary of the Ganges in India. In Nepal the river is notable for its deep gorges through the Himalayas and its enormous hydroelectric potential. It has a total catchment area of 46,300 square kilometers (17,900 sq mi), most of it in Nepal. The river’s source is at the border with Tibet at an altitude of 6,268 m (20,564 ft) at the Nhubine Himal Glacier. It flows through a series of gorges and valleys, eventually arriving in the Chitwan valley to the north of the Siwalik hills and then ultimately flows through the Siwaliks to the Terai. The river basin contains a wide range of the potential for water-induced disasters in the country, including glacial lakes subject to overflow, landslides and landslips in the uplands and floods and erosion of agricultural and urban land in the Terai. It contains a number of densely populated areas as well as key natural protected areas such as the Chitwan National Park and Valmiki National Park and also a number of cultural and religious sites. The river and its tributaries also provide a source of water for hydroelectric stations and numerous irrigation schemes both in Nepal and in India. The DWIDP has already begun water-induced disaster prevention and repair activities within the basin, especially in the Terai plains, but its activities have been hampered by a shortage of funds and lack of clearly identified priorities. II. OBJECTIVE OF THE CONSULTING SERVICES

152. The consulting services will be aimed at the preparation of water-induced hazard mapping and the preparation of a WIDPP for the Naryani river basin with the intention of preventing or alleviating damage by floods, sedimentation, river bank erosion and landslides especially in densely populated productive agriculture areas. The project will be prepared to a level of detail feasibility suitable to obtain funding from the ADB and/or other development partners for project implementation. In addition detailed feasibility for project readiness of at least 30% of the expected individual subprojects will include technical study, economic and financial analysis, the preparation of technical implementation guidelines and draft tender documents, safeguard screening and plans preparation, GESI analysis and the preparation of environmental impact evaluations and action plans. 153. Preparation activities will be undertaken in four overlapping stages:

(i). Geographic information systems (GIS) based water-induced disaster hazard mapping will be undertaken based on existing mapping and GIS data interpreted to deduce water-hazard susceptibility by expected frequency and severity of impact;

(ii). an analysis and prioritization of potential hazards along with priority investments to prevent, or mitigate the hazards identified;

(iii). the preparation of a project proposal (most likely using the sector project modality) suitable for funding by ADB and/or other development partners; and

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(iv). the preparation of identified subprojects to detailed feasibility level so that

detailed design and construction can begin as soon as international funding is approved.

III. SCOPE OF SERVICES

154. The selected firm will (i) prepare water-induced hazard maps for the Naryani Basin; (ii) assist the DWIDP and other key stakeholders in analyzing and prioritizing potential water-induced hazards along with priority investments to prevent or mitigate the hazards identified; (iii) work with the DWIDP to prepare a project proposal16 suitable for funding by ADB and/or other development partners and (iv) supervise the field teams involved in the preparation of subprojects to detailed feasibility level so that detailed design and construction can begin as soon as international funding is approved. 155. Consulting services to be provided include a total of 213 person months of input consisting of 36 person months of international expertise and 177 person months of national expertise as summarized below.

Water Hazard Mapping and Water Induced Disaster Prevention Project Preparation Experts and Person Month Requirements

Expertise Person Months International National Water Resources Specialist / Team Leader 18 Disaster Prevention Planner 4 Geographic Information System Specialist 3 Cartographer 3 Economist 4 Project Implementation and Procurement Specialist 2 Gender and Social Safeguards Specialist 2 Water Resources Specialist / Deputy Team Leader 18 Disaster Prevention Planner 4 Geography Information System Specialist (mapping) 10 Cartographer (mapping) 10 Hydrologist (mapping) 10 Sociologist (mapping) 10 Natural Resources Specialist (mapping) 10 Geologist (mapping) 10 Geographer(mapping + analysis and prioritization) 14 Hydraulic and Sediment Modeller (mapping) 8 Economist 6 Agriculturist 4 Urban Development Specialist 7 Road Engineer 4 Irrigation Engineer 4 Hydrologist (subprojects) 6 Structural Engineer (subprojects) 8 Quantity Surveyor 6 Agriculture Economist 4

16 Depending on the findings of the consulting team and its discussions with key staff of DWIDP, the scope of the

project to be prepared may incorporate a broad range of diverse disaster prevention activities or it may encompass a narrow and strategic range of high impact activities such as the provision of check dams and sabo dams in key erosion and landside prone areas or, alternatively, flood control embankments in densely populated urban areas.

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Gender, Inclusive Growth and Community Development Specialist

6

Social Safeguards Specialist 10 Environment Specialist 8

Total 36 177

156. The consulting services will be provided over a period of 20 months following approximately the following series of activities and implementation schedule: Implementation Schedule of Consulting Services for Water Hazard Mapping and Preparing Water

Induced Disaster Prevention Project Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Activity 1. Start up 2. Hazard Mapping

3. Review Planned and On-going Activities and Set Initial Investment Priorities

4. Prepare ADB Project based on On-going and Planned Activities

5. Subproject Preparation

6. Analyse Mapping Results and Reorder Priorities if Required

7. Revise Subproject Priorities Based on Mapping Results

8. Prepare Further Subprojects Based on Updated Priorities

157. The implementing agency for the contract will be DWIDP working through the FMU established in DOI.

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IV. INDIVIDUAL TOR

158. Detailed TOR for the experts required are provided below. All the inputs of the international consultants are field based. For the national consultants, “home-based” means working in the FMU in Kathmandu, and “field-based” means working in the field outside of Kathmandu.

A. International Consultants

1. Water Resources Specialist/Team Leader (international, 18 person months)

159. Qualifications: 15 years experience in the planning, preparation and or implementation of water resources sector development projects with a focus on disaster prevention (flood and siltation prevention, slope stability, reduction of sedimentation); experience in the use and support of GIS-based analysis for water resources planning; and experience in the preparation of investment projects for funding by a multilateral agency such as ADB or the World Bank and a Masters’ level degree equivalent or higher in a related field. Prior experience in the Himalayan region, especially Nepal would be a significant asset. 160. Responsibilities:

(i). Act as the overall team leader ensuring that all experts produce their required outputs on time and to an acceptable technical level.

(ii). Ensure that all reports and contract outputs are prepared and issued on a timely basis and to an acceptable level of quality and content.

(iii). Undertake project inception including (a) start up and establishment activities; (b) the preparation of an overall contract implementation schedule in conjunction with the Deputy Project Director (DWIDP) and the deputy team leader; (c) a review of implementation arrangements and the staffing schedule in conjunction with the Deputy Project Director (DWIDP) and the deputy team leader.

(iv). Together with the international and national GIS specialists, cartographers and the deputy team leader prepare a detailed implementation plan, work schedule and staffing schedule and TOR for all experts involved in the water-induced hazard mapping activities and review this with the Deputy Team Leader (DWIDP) as well as with senior personnel of DWIDP if considered necessary.

(v). Supervise and manage the water-induced hazard mapping activities as they are undertaken, resolving problems and providing guidance as the need arises. Ensure that the final product – a set of GIS-based water-induced hazard maps of the Naryani basin -- is of high quality, appropriate scale, contains useable and up to date information and achieves its desired end which is to provide a sound data-base for future investment and disaster prevention planning.

(vi). Together with the international and national disaster prevention planners, review available background and policy material on water-induced disasters in Nepal, including their extent, severity and cause, taking into account the effects of climate change, as observed and as projected. Guide the international and national disaster prevention planners in the use of this material to prepare a sector assessment of water-induced disaster prevention suitable for the use of the ADB in its project documentation.

(vii). Working with DWIDP and local district councils and offices within the Narayani basin, review on-going and priority planned water-induced disaster and mitigation projects. Assist Project Director and Deputy Project Director together with other selected team members (disaster prevention planners, economists, urban

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development specialists and agriculture specialists) prepare a series of selection criteria which would allow disaster prevention subprojects to be prioritized on the basis of cost effectiveness, urgency, economic impact, social impact and environmental impact, and, on that basis, select between two and four on-going or planned priority subprojects for preparation and review as the basis of a project proposal to be submitted to ADB.

(viii). Guide and supervise the preparation of the selected subprojects, ensuring that all ADB requirements in terms of due diligence (technical, governance, safeguards, economic and financial, gender equality, social inclusiveness and environmental) are undertaken.

(ix). On the basis of the sector assessment, the range of on-going and planned activities and the experience gained from subproject activities, and working with the DWIDP, the Deputy Project Director (DWIDP) and the deputy team leader, formulate an investment project based on the sector project modality (see ADB’s Operations Manual for clarification) for possible funding by ADB and/or other development partners. The project design will include rationale, scope, costing and implementation arrangements. The scope will cover a range of feasible investments which can be implemented within a 6 to 7 year period within the project funding amount indicated in ADB’s current Country Operations and Business Plan. Activities will be high priority and strategic and may possibly be limited to some strategic aspect of water-induced disaster prevention. (For example, it may be decided that it is preferable for the project to focus on water control, erosion and landslide prevention in the uplands rather than on flood protection in the lowlands or vice versa and a project may be formulated around such a focused concept).

(x). Based on the project proposal, work with other key experts, including the project implementation and procurement specialist, to design workable implementation arrangements and prepare the PAM based on ADB guidelines.

(xi). Provide guidance and quality control for the subproject feasibility studies being prepared by the subproject teams in the field.

(xii). Together with key staff from DWIDP and the disaster prevention planners, the economists, the agriculturalist, the urban development specialist, the road engineer, the irrigation engineer and the hydrologist, form a water-induced disaster planning team to examine the results of the hazard mapping exercise on a district by district basis. Taking into account past history and the envisioned effects of climate change, for each district the team will examine the susceptibility to various types of water-induced disasters, the likelihood of damage, the expected impact (in physical, social and economic terms) and the likely effectiveness and cost of remedial, preventive or mitigation measures. On that basis the team will then prioritize strategic water-induced disaster measures for each district in the Naryani basin as the basis for future prioritized investment and intervention.

(xiii). On the basis of the priorities derived by the planning team, review the overall proposed project scope and the subprojects already being prepared and make adjustments as necessary to align with the district priorities identified. Make adjustments to the ADB documentation as necessary to take into account any new findings or priorities. Review the results of the initial subproject feasibility studies and make recommendations to ensure their technical soundness, completeness with regard to required due diligence and relative priority for investment.

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(xiv). Transfer the management of contract implementation over to the deputy team leader in a sound and orderly manner so that additional subproject feasibility studies can be completed during the project processing period

(xv). Assist Project Director in the efficient implementation of Project and the Facility (xvi). Prepare and submit monthly progress report, Bill of the services (xvii). Ensure services provided under the contract is of high quality and confirming to

the the ADB standards

2. Disaster Prevention Planner (international, 4 person months)

161. Qualifications: 15 years experience in water resources or natural resources planning or research with a focus on flood prevention, hydrologic analysis, erosion prevention or land stability; a sound knowledge of the likely impact of climate change on future weather characteristics in South Asia; a comprehensive understanding of the dynamics of water-induced disasters and the implications of various aspects of intervention; and a university degree, preferably to Masters’ level or higher in a related discipline. 162. Responsibilities:

(i). Work with mapping team to identify the most likely water-induced hazards to be expected within the Basin and determine an appropriate means of identifying locations where they are most likely to occur based on the data base available and the expertise within the team.

(ii). In conjunction with the GIS specialists identify means of assessing susceptibility and the potential impact of the water-induced disasters identified on the basis of physical, social, economic and environmental severity.

(iii). Test these impacts under a number of different rainfall frequency and intensity as well flood return period scenarios.

(iv). Assess the potential impact of climate change on the severity and frequency of disasters predicted.

(v). Decide which of the scenarios are most likely and would be most useful to use as the basis of a series of water-induced hazard maps.

(vi). Periodically review the work of the mapping team to ensure that information required is being produced on a quality and dependable basis.

(vii). Working with selected personnel of DWIDP, the team leader and deputy team leader review available background and policy material on background material on water-induced disasters in Nepal, including their extent, severity and cause, taking into account the effects of climate change, as observed and as projected. On this basis, prepare a sector assessment on water-induced disaster prevention suitable for the use of the ADB in its project documentation.

(viii). Participate in the preparation of a series of selection criteria which would allow disaster prevention subprojects to be prioritized on the basis of cost effectiveness, urgency, economic impact, social impact and environmental impact, and, on that basis, help select two to four on-going or planned priority subprojects for preparation and review as the basis of a project proposal to be submitted to ADB.

(ix). Assist in the formulation of a water-induced disaster prevention project suitable for funding by ADB and/or other development partners.

(x). Lead the analysis of the water-induced hazard maps, identifying key water-induced hazards on a district by district basis.

(xi). Assist in the revision, as necessary, of the original project proposal and the selection of the second round of subprojects for preparation to feasibility level.

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3. Geographic Information Systems Specialist (international, 3 person

months)

163. Qualifications: 15 years experience with natural resources inventory and mapping using GIS, with experience in developing countries in Asia; a sound knowledge of the available GIS data sources for South Asia, especially Nepal; a sound knowledge of the techniques of layering and imposing various data sets as a basis for GIS synthesis and analysis; and a university degree or higher level technology to at least Master’s level in a related discipline. 164. Responsibilities:

(i). Working with the disaster prevention planners, the national GIS specialist and the international and national cartographers, advise on the sources of information to be used as a basis for the GIS mapping and analysis covering topography, geology, water resources, hydrology, current land use and changes in land use over time, land suitability, transportation infrastructure and social characteristics (including income levels, poverty levels and ethnicity).

(ii). Advise on the best method to present and analyze the data so that potential water-induced hazards including flooding and sedimentation may be identified.

(iii). Advise on a method to identify water-induced disaster risks at four levels (low, moderate, high and extreme) as a basis for prioritizing future investment and mitigation measures.

(iv). Advise individual mapping experts during the initial months of hazard mapping preparation and analysis and ensure that the national GIS specialist is in a position to continue supervision and quality control for the balance of the implementation period.

4. Cartographer (international, 3 person months)

165. Qualifications: 15 years experience with resources, land use and population inventory and mapping using GIS, with experience in developing countries in Asia; a sound knowledge of the available mapping data sources for South Asia, especially Nepal; a sound knowledge of the mapping and data source standards and parameters for South Asia; a knowledge of the institutes and institutions engaged in mapping and the storage and sharing of map-based information relevant to South Asia and in particular, Nepal; and a university degree to Master’s level in a relevant discipline. 166. Responsibilities:

(i) Assist the GIS specialists in preparing a primary and secondary data base for the GIS-based analysis of water-induced hazards.

(ii) Provide a series of parameters for the production of the topographic, social and resource-based mapping and the derivation of water-induced hazards with an aim to provide individual maps to each district and municipality within the Naryani basin, including scale, content and guidance on the visual presentation of mapped information.

(iii) Review the initial output of the mapping team and provide guidance on improvements required in order to produce high quality, dependable maps.

(iv) Provide guidance on the optimum way of sharing the results of the mapping exercise and making sure that the results are made available to the most widespread of interested potential users.

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5. Economist (international, 4 person months)

167. Qualifications: 10 years experience in preparing and analyzing international development projects with a focus on natural resources and, preferably disaster (floods, silation, sedimentation, landslides) prevention and the impact of climate change; experience in preparing projects for multilateral funding and undertaking required economic and financial due diligence; and an appropriate degree to Master’s level. 168. Responsibilities:

(i). Working with the disaster prevention planners and the counterpart national economist and agriculture economist, identify the likely disaster prevention activities to be undertaken by the project and determine the likely range of direct and indirect benefits (both quantifiable and unquantifiable) for each potential intervention. These will most likely be in terms of costs reduced or avoided by the activities funded under the project, for example: road repair costs not required, travel time not lost due to landslides, potential damage to property prevented on a particular flood return period, agriculture production not forgone, resettlement costs saved by preventing the displacement of population due to water-induced disasters etc.

(ii). On the basis of the range of potential benefits identified, devise methodologies in order to determine and quantify the benefits concerned which can be used during the analysis of the hazard mapping as well as the economic due diligence of sample subprojects.

(iii). Assist in the preparation of the water-induced disaster sector assessment as a basis for ADB documentation.

(iv). Work with field teams producing subproject feasibility studies to ensure that economic and financial assessments are being undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(v). Assist the Team leader in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) service charge during construction and the contributions of possible cofinanciers.

(vi). Undertake a financial assessment of the proposed executing agency as required for ADB documentation.

(vii). Participate in the preparation of the procurement plan and other sections of the PAM as required.

(viii). Examine the distribution of project costs and benefits allocated to the various stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(ix). Prepare the required documentation on economic and financial due diligence for inclusion in ADB’s Report and Recommendation of the President.

6. Project Implementation and Procurement Specialist (international, 2

person months)

169. Qualifications: 10 years experience in the preparation and implementation of internationally funded development projects; a familiarity with the processing and procurement

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procedures of ADB, the World Bank and/or other major multilateral funding organizations; and an appropriate degree to the Master’s level. 170. Responsibilities:

(i). Together with the team leader, deputy team leader, the disaster prevention planners and senior representatives of DWIDP, examine the nature of potential subprojects being prepared and assist in determining the likely overall project scope.

(ii). Assess likely implementation arrangements and the investments to be undertaken to determine likely executing agencies and implementing agencies and their probable procurement responsibilities.

(iii). On the basis of the overall probable scope of the proposed project, the assessed project and subproject costs and the ADB’s Guidelines on Procurement and Guidelines on Consulting Services, determine procurement packages and the most suitable methods of procurement (international competitive bidding, national competitive bidding etc.).

(iv). In this context, examine the procurement capacities of the executing and implementing agencies and determine capacity improvement measures needed.

(v). Working together with the assumed executing and implementing agencies prepare a draft procurement plan for the project as a basis for discussion with the ADB fact-finding mission.

7. Gender and Social Safeguard Specialist (international, 2 person

months)

171. Qualifications: 15 years experience in analyzing gender and social issues and preparing gender and social safeguard interventions for international development projects, with experience in South Asia, preferably Nepal; familiarity with ADB’s social, gender development requirements including ADB's SPS (2009), Handbook on Resettlement: A Guide to Good Practice and gender development policies; and an appropriate degree to Master’s level. Experience on analysing the social impact of disaster projects. 172. Responsibilities:

(i). Ensure that the national gender, social inclusion and community development specialist and social safeguard specialist understand the respective ADB guidelines and policy documents for gender and social safeguards as well as the gender, resettlement and indigenous people’s frameworks prepared for the Facility.

(ii). Work with the two national specialists in preparing gender equality and social inclusion action plans, resettlement plans and (as required) indigenous people’s plans for the sample subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the national experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii). Prepare the due diligence on gender and social safeguards required for inclusion in ADB’s documentation, notably the SPRSS and the PAM (especially the chapters on safeguards and gender and social dimensions).

(iv). Assess, based on the nature of subprojects to be prepared, whether the allocation of expertise for gender equality and social inclusion as well a social safeguards (especially land acquisition) within the team is sufficient and make recommendations for any increase if considered necessary. (The requirement

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will depend very much on the type of activities to be taken up as subprojects. If the majority of the activities include activities such as slope stabilization and erosion prevention then the requirement may be quite low. If, on the other hand, the subprojects will focus on the upgrading of flood embankments in areas with a high level of encroachment and settlement, then the allocation may need to be increased).

B. National Consultants

1. Water Resources Specialist/Deputy Team Leader (national, 18 person months)

173. Qualifications: The expert will have 15 years experience in the planning, preparation and or implementation of water resources sector development projects with a focus on water-induced disaster prevention; experience in the use and support of GIS-based analysis for water resources planning; and a Masters’ level degree equivalent or higher in a related field. Prior experience in the preparation and/or implementation investment projects for funding by a multilateral agency such as ADB or the World Bank would be significant asset. 174. Responsibilities:

(i). Backstop and support the team leader in ensuring that all experts produce their required outputs on time and to an acceptable technical level and ensuring that all reports and contract outputs are prepared and issued on a timely basis and to an acceptable level of quality and content.

(ii). Participate in project inception including (a) start up and establishment activities; (b) the preparation of an overall contract implementation schedule in conjunction with the Deputy Project Director (DWIDP) and the team leader; (c) a review of implementation arrangements and the staffing schedule in conjunction with the Deputy Project Director (DWIDP) and the deputy team leader.

(iii). Together with the team leader and international and national GIS specialists, and cartographers prepare a detailed implementation plan, work schedule and staffing schedule and TOR for all experts involved in the water-induced hazard mapping activities and review this with the Deputy Team Leader (DWIDP) as well as with senior personnel of DWIDP if considered necessary.

(iv). Assist with the supervision and management of the water-induced hazard mapping activities as they are undertaken, resolving problems and providing guidance as the need arises. Ensure that the final product – a set of GIS-based water-induced hazard maps of the Naryani basin -- are of high quality, appropriate scale, contain useable and up to date information and achieve their desired end which is to provide a sound data-base for future investment and disaster prevention planning.

(v). Together with the team leader and the international and national disaster prevention planners, review available background and policy material on background material on water-induced disasters in Nepal, including their extent, severity and cause, taking into account the effects of climate change, as observed and as projected. Assist with the preparation a sector assessment of water-induced disaster prevention suitable for the use of the ADB in its project documentation.

(vi). Working with DWIDP and local district councils and offices within the Narayani basin, review on-going and priority planned water-induced disaster and mitigation projects. Together with other selected team members, (disaster prevention planners, economists, urban development specialists and agriculture specialists)

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prepare a series of selection criteria which would allow disaster prevention subprojects to be prioritized on the basis of cost effectiveness, urgency, economic impact, social impact and environmental impact, and, on that basis, select between two and four on-going or planned priority subprojects for preparation and review as the basis of a project proposal to be submitted to ADB.

(vii). Work with the team leader to guide and supervise the preparation of the selected subprojects, ensuring that all ADB requirements in term of due diligence (technical, governance, safeguard, economic and financial, gender equality and social inclusiveness) are undertaken.

(viii). On the basis of the sector assessment, the range of on-going and planned activities and the experience gained from subproject activities and working with the DWIDP, the Deputy Project Director (DWIDP) and the team leader, help to formulate an investment project based on the sector project modality (see ADB’s Operations Manual for clarification) for possible funding by ADB and/or other development partners. The project design will include rationale, scope, costing and implementation arrangements. The scope will cover a range of feasible investments which can be implemented within a 6 to 7 year period within the project funding amount indicated in ADB’s current Country Operations and Business Plan. Activities will be high priority and strategic and may possibly be limited to some strategic aspect of water-induced disaster prevention. (For example, it may be decided that it is preferable for the project to focus on water control, erosion and landslide prevention in the uplands rather than on flood protection in the lowlands or vice versa and a project may be formulated around such a concept).

(ix). Work with the team leader and other key experts to design workable implementation arrangements and prepare the PAM based on ADB guidelines.

(x). Assist the team leader to provide guidance and quality control for the subproject feasibility studies being prepared by the subproject teams in the field.

(xi). Together with key staff from DWIDP and the disaster prevention planners, the economists, the agriculturalist, the urban development specialist, the road engineer, the irrigation engineer and the hydrologist, form a water-induced disaster planning team to examine the results of the hazard mapping exercise on a district by district basis. Taking into account past history and the envisioned effects of climate change, for each district the team will examine the susceptibility to various types of water-induced disasters, the likelihood of damage, the expected impact (in physical, social and economic terms) and the likely effectiveness and cost of remedial, preventive or mitigation measures. On that basis the team will then prioritize strategic water-induced disaster measures for each district in the Naryani basin as the basis for future prioritized investment and intervention.

(xii). On the basis of the priorities derived by the planning team, work with the team leader to review the overall proposed project scope and the subprojects already being prepared and make adjustments as necessary to align with the district priorities identified. Make adjustments to the ADB documentation as necessary to take into account any new findings or priorities. Review the results of the initial subproject feasibility studies and make recommendations to ensure their technical soundness, completeness with regard to required due diligence and relative priority for investment.

(xiii). Assume the duties of the team leader during his/her absence.

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2. Disaster Prevention Planner (national, 4 person months)

175. Qualifications: 15 years experience in water resources or natural resources planning or research with a focus on flood prevention, hydrologic analysis, erosion prevention or land stability; a sound knowledge of the likely impact of climate change on future weather characteristics in South Asia; a comprehensive understanding of the dynamics of water-induced disasters and the implications of various aspects of intervention; and a university degree, preferably to Masters’ level in a related discipline. 176. Responsibilities: Support the international disaster prevention planner to:

(i). Work with the mapping team to identify the most likely water-induced hazards to be expected within the Basin and determine an appropriate means of identifying locations where they are most likely to occur based on the data base available and the expertise within the team.

(ii). In conjunction with the GIS specialists identify means of assessing susceptibility and the potential impact of the water-induced disasters identified on the basis of physical, social, economic and environmental severity.

(iii). Test these impacts under a number of different rainfall frequency and intensity as well flood return period scenarios.

(iv). Assess the potential impact of climate change on the severity and frequency of disasters predicted.

(v). Decide which of the scenarios are most likely and would be most useful to use as the basis of a series of water-induced hazard maps.

(vi). Periodically review the work of the mapping team to ensure that information required is being produced on a quality and dependable basis.

(vii). Working with selected personnel of DWIDP, the team leader and deputy team leader review available background and policy material on background material on water-induced disasters in Nepal, including their extent, severity and cause, taking into account the effects of climate change, as observed and as projected. On this basis, prepare a sector assessment on water-induced disaster prevention suitable for the use of the ADB in its project documentation.

(viii). Participate in the preparation of a series of selection criteria which would allow disaster prevention subprojects to be prioritized on the basis of cost effectiveness, urgency, economic impact, social impact and environmental impact, and, on that basis, help select between two and four on-going or planned priority subprojects for preparation and review as the basis of a project proposal to be submitted to ADB.

(ix). Assist in the formulation of a water-induced disaster prevention project suitable for funding by ADB and/or other development partners.

(x). Lead the analysis of the water-induced hazard maps, identifying key water-induced hazards on a district by district basis.

(xi). Assist in the revision, as necessary, of the original project proposal and the selection of the second round of subprojects for preparation to feasibility level.

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3. Hazard Mapping Team [national; (i) GIS specialist -10 person months, (ii) cartographer - 10 person months, (iii) hydrologist - 10 person months, (iv) sociologist -10 person months, (v) natural resources specialist -10 person months, (vi) geologist 10 person – months, (vii) geographer – 10 person months, (viii) hydraulic and sediment modeler – 8 person months]

177. Qualifications: Experience in the use of GIS to assess and map resources and data related to their particular discipline; participation in a multi-discipline resource mapping team; experience in GIS data interpretation and synthesis; preferably experience with disaster prediction or management; and a university degree in a relevant discipline to Master’s level. 178. Responsibilities:

(i). Under the overall supervision of the team leader and deputy team leader and with advice from the disaster prevention specialists, the international GIS specialist and the international cartographer prepare a series of base maps for the experts’ particular discipline based on the following set of responsibilities:

Individual Responsibilities of Hazard Mapping Team

Expertise Mapping Responsibilities Geography Information System Specialist

Advise on basic data sources, programs to be used for mapping and analysis, previous similar exercises; ensure that decisions made by the international GIS expert are implemented; ensure sound quality of output

Cartographer Advise on available maps and existing information, mapping standards and parameters, scales, information formatting and distribution; ensure quality and usability of output

Hydrologist Water resources, periodicity of river flows and floods, seasonality, precipitation, snow melt, sites known to be prone to water-induced disasters, likely impact of climate change on hydrological regime

Geographer Topography, current land use, land suitability, projected trends in future land use, land values, key infrastructure (roads, irrigation systems, dams, river embankments), major urban centers

Geologist Geology, slope stability based on geological factors, susceptibility to erosion and landslides

Sociologist Current population, trends in population growth, ethnicity, poverty pockets, levels of income, location of vulnerable groups

Natural Resources Specialist Location of key natural, environmental and ecological resources; critical wildlife and fisheries habitat; national parks, unique natural and cultural sites

Hydraulic and Sediment Modeller Determination and mapping of the results of various hydrological and land use scenarios -- see step (ii) below

(ii). Working with the disaster prevention planners identify and map locations

vulnerable to water-induced disasters (glacial lake overflows, landslides, landslips, slope erosion, damage to key infrastructure, floods, sedimentation) and

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through a variety of scenarios (taking into account potential climate change), analyze the type, potential impact and scale of water-induced hazards expected.

(iii). Through further analysis identify the various hazards by expected severity and urgency of mitigation or prevention and produce a series of maps indicating this particular information on four levels (low, moderate, high and extreme).

4. Economist (national, 6 person months)

179. Qualifications: 10 years experience in preparing and analyzing international development projects with a focus on natural resources and, preferably including the benefits of water-induced disaster prevention and the impact of climate change; experience in preparing projects for multinational funding and undertaking required economic and financial due diligence; and an appropriate degree to Master’s level. 180. Responsibilities:

(i). Assist the international economist to work with the disaster prevention planners and other experts to identify the likely disaster prevention activities to be undertaken by the project and determine the likely range of direct and indirect benefits (both quantifiable and unquantifiable) for each potential intervention. These will most likely be in terms of costs reduced or prevented by the activities funded under the project, for example: road repair costs not required, travel time not lost due to landslides, potential damage to property prevented on a particular flood return period, agriculture production not forgone, resettlement costs saved by preventing the displacement of population due to water-induced disasters etc.

(ii). On the basis of the range of potential benefits identified, work with the international economist to devise methodologies in order to determine and quantify the benefits concerned which can be used during the analysis of the hazard mapping as well as the economic due diligence of sample subprojects.

(iii). Support the international economist in the preparation of the water-induced disaster sector assessment as a basis for ADB documentation.

(iv). Work with field teams producing subproject feasibility studies to carry out economic and financial assessments within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(v). Assist the international economist and the team leader in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) service charge during construction and the contributions of possible cofinanciers.

(vi). Work with the international economist to undertake a financial assessment of the proposed executing agency as required for ADB documentation.

(vii). Participate in the preparation of the procurement plan. (viii). Examine the distribution of project costs and benefits allocated to the various

stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(ix). Provide quality assurance in the preparation of economic and financial due diligence for subprojects once the international economist has completed his/her input.

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5. Agriculturist (4 person months)

181. Qualifications: 15 years experience in agriculture sector planning with a sound knowledge of agriculture practices, crop production potential and land use in the Nepalese context in both the hills and the Terai. A relevant degree to Master’s level 182. Responsibilities:

(i). Work with the international and national economists to determine likely costs of different types of water-induced disasters on various agriculture scenarios and the likely benefits of a variety of possible interventions.

(ii). Work with the team leader and other experts to determine selection criteria for on-going and planned interventions which could be taken up as selected subprojects while hazard mapping is underway.

(iii). Work with the team leader and other experts to assess the findings of the hazard mapping exercise and the determine priorities in terms of disaster prevention interventions and activities.

(iv). Participate in discussions on the revision of project and subproject priorities (if needed) on the basis of the results of the hazard mapping exercise and its analysis.

(v). Provide technical inputs, as required, into the preparation of subprojects aimed at the prevention or mitigation of disasters to agricultural land and agriculture production.

6. Urban Development Specialist (national, 7 person months)

183. Qualifications: 15 years experience in urban sector planning and engineering with a sound knowledge of urban services, urban infrastructure and land use in the Nepalese context. Experience in urban development or planning outside of Nepal would be a considerable asset. A relevant degree to Master’s level. 184. Responsibilities:

(i). Work with the international and national economists to determine likely costs of different types of water-induced disasters on various urban settlement and infrastructure situations and the likely benefits of a variety of possible interventions.

(ii). Work with the team leader and other experts to determine selection criteria for on-going and planned interventions which could be taken up as selected subprojects while hazard mapping is being completed.

(iii). Work with the team leader and other experts to assess the findings of the hazard mapping exercise and the determine priorities in terms of disaster prevention interventions and activities from an urban development perspective.

(iv). Participate in discussions on the revision of project and subproject priorities (if needed) on the basis of the results of the hazard mapping exercise and its analysis.

(v). Provide technical inputs, as required, into the preparation of subprojects aimed at the prevention or mitigation of disasters in urban areas.

7. Road Engineer (4 person months)

185. Qualifications: 15 years experience in the transport sector with a sound knowledge of road design, soil stability issues, maintenance costs, and construction costs in the Nepalese context in both the hills and the Terai. A relevant degree to Master’s level

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186. Responsibilities:

(i). Work with the international and national economists to determine typical costs of different types of water-induced disasters on road infrastructure and infrastructure dependent economic activity and the likely costs and benefits of a variety of possible interventions.

(ii). Work with the team leader and other experts to determine selection criteria for on-going and planned interventions which could be taken up as selected subprojects while hazard mapping is underway.

(iii). Work with the team leader and other experts to assess the findings of the hazard mapping exercise and the determine priorities in terms of disaster prevention interventions and activities.

(iv). Participate in discussions on the revision of project and subproject priorities (if needed) on the basis of the results of the hazard mapping exercise and its analysis.

(v). Provide technical inputs, as required, into the preparation of subprojects aimed at the prevention or mitigation of disaster-induced damage to transport infrastructure.

8. Irrigation Engineer (4 person months)

187. Qualifications: 15 years experience in irrigation engineering with a sound knowledge of irrigation system design, maintenance costs, and construction costs in the Nepalese context in both the hills and the Terai. A relevant degree to Master’s level. 188. Responsibilities:

(i). Work with the international and national economists and the agriculture specialist to determine likely costs of different types of water-induced disasters on irrigation infrastructure and the likely benefits of a variety of possible interventions.

(ii). Work with the team leader and other experts to determine selection criteria for on-going and planned interventions which could be taken up as selected subprojects while hazard mapping is underway.

(iii). Work with the team leader and other experts to assess the findings of the hazard mapping exercise and the determine priorities in terms of disaster prevention interventions and activities.

(iv). Participate in discussions on the revision of project and subproject priorities (if needed) on the basis of the results of the hazard mapping exercise and its analysis.

(v). Provide technical inputs, as required, into the preparation of subprojects aimed at the prevention or mitigation of disaster-induced damage to irrigation systems or the repair/replacement/upgrading of already damaged systems.

9. Hydrologist (subprojects) (national, 6person months)

189. Qualifications: 10 years experience in the analysis of hydrological data for river flow, stream flow and land stability predictions; a knowledge of hydraulic engineering and modeling; an understanding of the potential implications of climate change on the region’s hydrology; and a degree to at least Masters’ degree level in a water resources related discipline. 190. Responsibilities:

(i). Examine the proposed subprojects and assess the hydrological regime within which they will be constructed and be required to operate, making projections

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about flood return period; rainfall distribution and intensity and the likely impact of climate change.

(ii). Working with the irrigation engineer, road engineer and structural engineer provide assumptions and parameters for the design of structures to be constructed under the subprojects, within the context of a rationally predicted hydraulic regime.

(iii). Undertake, as required, modeling of key structures to test design and stability under a variety of climatic and hydraulic assumptions.

10. Structural Engineer (national, 8 person months)

191. Qualifications: 10 years experience in the field of structural engineering dealing with large transport, irrigation or flood control structures particularly in the context of water control or diversion; and at least a Master’s degree in engineering. 192. Responsibilities:

(i). Ensure that any large proposed structures to be constructed under the subprojects are sited in areas which are geologically sound and hydrologically secure.

(ii). Working with the hydrologist (subprojects) agree on key hydraulic parameters to be used in the design of major structures such as bridges, irrigation diversion and control structures, flood protection embankments and river control infrastructure.

(iii). Working with the hydrologist (subprojects) design and test (on a modeling basis) proposed structures to ensure their stability under a range of hydraulic regimes.

(iv). Provide clear and sound guidance and specifications for the ultimate detailed design and construction supervision of major structures envisaged under the project.

11. Quantity Surveyor (national, 6 person months)

193. Qualifications: 10 years experience in quantity surveying and cost estimation for major engineering projects, especially projects related to water control and water control structures; and at least a Master’s degree in an engineering-related field 194. Responsibilities:

(i). Working with the irrigation engineer, road engineer and structural engineer review the designs of the subprojects and estimate the quantities required for excavation, fill and construction material.

(ii). On the basis of the quantity estimates assist in the preparation of cost estimates for each of the proposed subprojects.

(iii). Assist in the preparation of draft tender documents for detailed design and construction activities.

(iv). Working with the structural engineer provide guidelines for the detailed design and construction supervision of project structures.

12. Agriculture Economist (national, 4 person months)

195. Qualifications: 15 years experience in preparing and analyzing development projects with a focus on water resources projects preferably with experience in flood control and disaster prevention; experience undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level.

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196. Responsibilities: (i). Assess the range and level of likely benefits from the proposed subprojects. (ii). Work with the engineers, agronomist and other team members to ensure that

economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(iii). Work with the engineers and other team members in the preparation of subproject costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies.

(iv). Assess the financial requirement for the smooth operation of the structures to be provided.

(v). Assist with the preparation of the required documentation on economic and financial due diligence for inclusion in PAC reports.

(vi). Assist with the design of any agriculture extension component.

13. Gender, Inclusive Growth and Community Development Specialist (national, 6 person months)

197. Qualifications: 7 years experience in analyzing gender and social issues and preparing GESI interventions for international development projects; familiarity with ADB’s GESI development requirements; previous experience in project preparation for multilateral funding, preferably ADB funding; and an appropriate degree to Master’s level. 198. Responsibilities:

(i). Assess social impacts of past water-induced disaster projects in the project area. (ii). Review proposed sample subprojects and identify any which will be undertaken

in an area of particularly high social sensitivity (e.g. areas populated by socially excluded groups) or which will have a particularly significant impact on women.

(iii). Review the proposed sample subprojects and identify those where community participation in the construction or O&M of the facilities/infrastructure to be provided presents opportunities or obligations for the local population.

(iv). Work with the teams designing and preparing feasibility studies in the subprojects identified in (i) and (ii) above to include meaningful social inclusion, gender development or community participation initiatives in the subproject design.

(v). Following the gender equality and social inclusion framework prepared by the Facility FMU (and revised as necessary by the international GESI specialist) prepare GESI plans for each relevant subproject.

(vi). Assist in preparing the due diligence on GESI sections required for ADB’s documentation, notably the SPRSS and the PAM (especially the chapter on gender and social dimensions).

14. Social Safeguard Specialist (national, 10 person months)

199. Qualifications: 10 years experience in land acquisition, resettlement and indigenous people planning preferably in water resources projects; prior experience in social safeguard activities under multilateral-funded projects, preferably ADB; a full knowledge of ADB’s SPS (2009) and Handbook on Resettlement: A Guide to Good Practice; and a Masters’ degree in a relevant discipline.

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200. Responsibilities: (i). Review the proposed design of subprojects to be prepared under the contract

and identify those where temporary population displacement or permanent land acquisition is likely to occur.

(ii). Undertake land tenure and settlement surveys to determine the extent of likely land acquisition needed.

(iii). Consult with local authorities and the executing and implementing agencies on the planned compensation, temporary settlement or resettlement measures planned.

(iv). Work with the local authorities and the executing and implementing agencies to prepare resettlement plans for each subproject, following the guidelines prepared by the Facility FMU and taking into account the requirements of ADB’s SPS (2009) and ensuring that full compensation will be provided as required.

(v). Identify any subprojects in which indigenous people could be affected by subproject activities and, working with local authorities and the executing and implementing agencies prepare suitable indigenous people’s plans.

(vi). Assist the international gender and social safeguard specialist with the preparation of required documentation for ADB including the SPRS, the Safeguards section of the PAM and resettlement and indigenous peoples’ frameworks for future subproject preparation.

15. Environment Specialist (national, 8 person months)

201. Qualifications: Must have a Masters’ degree in environment science, preferably in environmental engineering; 15 years of general experience; and 10 years experience in the field of environment encompassing practical experience in environmental screening, preparation of environmental assessment (EIA, IEE) and environmental management plans (EMPs), conduct EMP compliance monitoring and reporting, and implementing institutional strengthening and capacity development trainings in the field of environment and climate change. S/he must have work experience in at least 2 water resources projects. Must have experience in preparing environmental assessment of 2 projects under multilateral funding. 202. Responsibilities:

(i). Follow EARF prepared for the Facility to conduct environmental assessment activities.

(ii). Use Rapid Environmental Assessment (REA) checklist and follow GON environmental safeguard provisions to assess and identify any significant environmental impacts for environmental categorization of the project.

(iii). Together with other team members, conduct field survey and prepare initial environmental examination (IEE) report for the project.

(iv). On the basis of findings, assess the environmental impacts in accordance with national environmental policies and assessment guidelines and ADB's Safeguard Policy Statement (2009) (SPS) .

(v). Prepare an environmental management plan for the project as part of the IEE report.

(vi). Identify likely climate change concerns which could affect the sustainability or ultimate benefits deriving from the project investment and make recommendations on the incorporation of measures into subproject designs which would mitigate or reduce them.

(vii). Support environment and climate change specialist at FMU to disclose the IEE reports in the project website and ADB’s website.

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(viii). Based on the findings of the IEE reports, prepare EARF for the project implementation stage as guided by the SPS.

V. EXPECTED OUTPUTS

203. A set of maps indicating potential water-induced hazards on an overall basin level and on a district by district level with an indication of the type of hazard and the expected level of severity and urgency. 204. Documentation required to process a water-induced disaster project for ADB Board approval including (i) a draft RRP; (ii) a PAM including detailed implementation arrangements, detailed project costs, a procurement plan, safeguard and social development documentation, and a financial assessment of the executing agency; (iii) a sector assessment; and (iv) additional documentation required for the linked documents. 205. A series of preparatory studies to feasibility level (i.e. prior to detailed design) for a number of selected subprojects which would be implemented under the project designed under “2” above including technical design; technical, economic, financial social and environmental due diligence; subproject costs and subproject implementation arrangements including a gender action plans, environmental management plans, O&M plans and resettlement plans as and when required.

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PACKAGE 4: PREPARATION OF THE TERAI IRRIGATION EFFICIENCY IMPROVEMENT PROJECT

I. BACKGROUND

206. ADB and the Government of Nepal are supporting a Facility to identify and prepare high-priority water resources management projects for potential funding by the Government with assistance from the ADB and/or other development partners. 207. The Facility will assist the Government to ensure that critically important irrigation, drainage and flood protection projects are implemented efficiently by advancing the preparatory activities into the loan processing period and ensuring a continuity of funding for project preparation. This preparation will include subproject design to feasibility level, safeguards due diligence, the preparation of GESI plans, economic and financial analysis, the preparation of draft bidding documents, and procurement assistance for advance contracting (if appropriate). The Facility will contribute significantly to (i) improving the implementation performance of the ensuing projects by reducing the period between project concept and loan approval and the commencement of field works, (ii) achieving the intended outcomes efficiently, and (iii) realizing the projects’ impacts and benefits in a timely manner. The Facility is fully consistent with the Government’s and ADB’s priorities for enhancing climate resilience, ensuring food security, and promoting inclusive economic growth. 208. One of the projects to be prepared will be a project aimed at improving the efficiency of irrigation and water use in the Terai region of Nepal (the Gangetic plains south of the Himalayas). Approximately three quarters of the country’s surface irrigation infrastructure is in the Terai but much of it is operating inefficiently due to deterioration over time, damage due to flooding, ineffective design, a lack of secondary and tertiary water distribution structures and deficient farmer management. In addition, the Terai region contains extensive rechargeable groundwater resources, a significant portion of which are still unused and unexploited. Following the successful pattern of earlier projects, the project will focus on the upgrading of irrigation infrastructure to fully functioning condition to allow (i) enhanced supplementary irrigation during the monsoon season and (ii) where possible a second and/or third crop in the summer and/or winter season. Physical improvements of the system will be supplemented by water user training in effective water use and system maintenance; the provision of agriculture extension and marketing assistance to ensure full benefit accrual. Where possible and feasible, groundwater use will be encouraged either on a stand-alone basis or in conjunction with surface irrigation infrastructure improvement. 209. After initial start-up delays, the ADB’s Community-Managed Irrigated Agriculture Sector project has recently been achieving a high level of success in enhancing irrigation efficiency in the Terai, and models and practices have been developed to enhance irrigation efficiency through the community management of irrigation schemes. These models and practices will be incorporated into the project. II. OBJECTIVES OF THE CONSULTING SERVICES

210. The objective of the consulting services will be to prepare an irrigation efficiency improvement project in the Terai region of Nepal with the intention of enhancing and expanding irrigation use, improving overall irrigation efficiency and improving crop production and incomes in the rural areas of the Terai. The project will entail (i) an assessment of the condition of existing water abstraction systems in various irrigation schemes and the measures needed to upgrade/modernize them; (ii) the rehabilitation and upgrading of damaged or inefficient physical

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infrastructure, (iii) the expansion and improvement of secondary and tertiary water distribution structures, (iv) the promotion of community-based irrigated agriculture management, (iv) the promotion and expansion of groundwater use, and (v) agriculture intensification and diversification in areas with improved irrigation. 211. The project will be prepared to a level of detail suitable to obtain funding from the ADB and/or other development partners for project implementation. In addition detailed feasibility studies (up to but not including detailed design and tender document preparation) for project readiness of at least 30% of the expected individual subprojects will be undertaken. This will include technical study, economic and financial analysis, the preparation of technical implementation guidelines and draft tender documents, safeguard screening and plans preparation, GESI analysis and the preparation of environmental impact evaluations and action plans. It will also include social mobilization within WUAs so that physical implementation works can commence once approval for ADB funding has been received. III. SCOPE OF SERVICES

212. About 60,000 ha of partially irrigated land of irrigation schemes in the terai region shall be selected for efficiency improvement. Preparation activities will be undertaken in four stages:

(i). an identification of candidate subprojects based on parameters such as poverty levels, the need for rehabilitation and upgrading, the potential for multi-season cropping and subproject size;

(ii). a prioritization of potential subprojects based on the potential for increases in agriculture production and diversification as well as the potential for project success (based for example on the existence of an already functioning WUA and prima facie safeguard screening (eliminating candidate subprojects which may have serious negative environmental or social effects);

(iii). the preparation of a project proposal (possibly, but not necessarily, using the sector project modality) suitable for funding by ADB and/or other development partners; and

(iv). the preparation of at least 30% of identified subprojects to detailed feasibility level so that (a) representative subprojects can be analyzed as part of project preparation and (b) detailed design and construction can begin as soon as international funding is approved.

213. The assignment will be over a period of 26 months, with phase 1 preparing the project for ADB approval over 8 months, and phase 2 preparing sub-projects for the government project appraisal committee approval over 18 months. Implementation of the contract will require 218 person months of consultant expertise, consisting of 17 person months of international expertise and 201 person months of national expertise as indicated below.

Terai Irrigation Efficiency Improvement Project Preparation Experts (26 months duration)

Terai Irrigation Efficiency Improvement Project Preparation (26 months duration) Expertise International

(person months)

National (person months)

A. Project Preparation Team Water Resources Engineer / Team Leader 8 Irrigation Institutional Specialist 2 Gender and Community Development Specialist 2

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Terai Irrigation Efficiency Improvement Project Preparation (26 months duration) Expertise International

(person months)

National (person months)

Social Safeguards Specialist 2 Economist 3 Senior Water Resources Engineer / Deputy Team Leader (Team leader for field preparation)

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Senior Irrigation Structure Engineer 4 Senior Hydrologist 2 Senior Hydro-geologist 2 Senior Agronomist / Agriculture Extension Specialist 4 Senior Irrigation Institutional Specialist 4 Senior Agriculture Economist 4 Senior Gender and Community Development Specialist 4 Senior Social Safeguards Specialist 4 Senior Environment Specialist 3 B. Field Team for Sub-Projects Preparation Community Organizer (2 persons) 24 Irrigation Engineer (2 persons) 36 Hydraulic Structure Design Engineer (2 persons) 12 Hydrologist 6 Hydro-geologist 6 Agronomist 12 Agriculture Economist 12 Gender and Community Development Specialist 12 Social Safeguards Specialist 12 Environment Specialist 12

Total 17 201 214. As indicated, the consultants will be divided into two team, consisting of (i) a team of relatively senior international and national experts to formulate the project for international funding and undertake the initial analysis of sample subprojects and (ii) a field team of less senior experts to continue to prepare subprojects for eventual implementation after the project funding has been approved. The project preparation team will work with the field team during the preparation of the first two to three subprojects so that the field team members of are fully trained in the preparation, due diligence and community mobilization activities required. The field team will then continue preparing subprojects under the direction of the national irrigation engineer/team leader while the project proposal is being processed for funding approval (a process which takes approximately one year). 215. Arranged and sponsored by NGOs supported by the Facility, subproject preparation activities will be initiated with community consultations within the subproject area together and an agreement with the communities on the physical upgrading requirements of each scheme. An assessment of the upgrading and training needs of the community associations and any existing WUA will be undertaken, along with the formulation of an agriculture extension and rural livelihood program suited to the needs of the particular subproject area and its population. 216. The implementing agency for the contract will be DOI.

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IV. INDIVIDUAL TOR

217. All the inputs of the international consultants are field based. For the national consultants, “home-based” means working in the FMU in Kathmandu, and “field-based” means working in the field outside of Kathmandu.

A. International Experts

1. Water Resources Engineer/Team Leader (international, 8 person-months).

218. Qualifications: 15 years experience in designing and implementing irrigation rehabilitation projects in developing countries with experience in South Asia, preferably in Nepal; previous project preparation experience for international funding, preferably for ADB; experience in working with community-managed irrigation systems; and a university degree in a relevant discipline preferably to Master’s level. 219. Responsibilities:

(i). Manage contract implementation up to and including the preparation of documentation for international funding by liaising with the DOI and the ADB; overseeing mobilization and project preparation start up and activities; managing and supervising the inputs of the various experts; managing TA logistics; ensuring that all experts provide inputs according to their TOR and ensuring that the subcontract with (a) suitable NGO(s) is activated as soon as possible.

(ii). Work with experts of the preparation team, the Deputy Project Director of the FMU and senior DOI staff to determine selection criteria for candidate subprojects to be possibly taken up under the project and assemble a list of projects which meet the required criteria.

(iii). Work with the experts of the preparation team, the Deputy Project Director of the FMU and senior DOI staff to establish prioritization criteria for the various identified subprojects and rank candidate subprojects in order of priority for implementation. Possible priority ranking criteria will include (a) size of project area, (b) the potential for agriculture expansion, (c) the existence or not of a functioning WUA, (d) poverty levels within the subproject district, (e) the presence of vulnerable groups within the farmer population, (f) food security levels within the subproject district, (g) the likelihood of negative environmental and social impacts, (h) groundwater potential, (i) accessibility, and (j) any other key factors considered important in prioritizing subproject implementation.

(iv). On the basis of resources available in the contract budget and time available for implementation and the priority ranking of subprojects, select a number of subprojects for full feasibility study as a basis for the formulation of a project proposal and preparation of ADB’s project processing documentation.

(v). Provide guidance to the combined project preparation and field teams as they analyze and prepare representative subproject proposals and go through the steps of community consultation and mobilization as well as due diligence activities. Due diligence activities will cover technical, economic and financial, governance, poverty, social inclusion and safeguard aspects of subproject design and analysis. In this capacity the team leader will ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure. In doing so, the need to mitigate potential impacts of climate change will be taken into account as well as the need for a design which can be simply and

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conveniently maintained a reasonable cost once the structures have been handed over to the WUA.

(vi). Provide guidance to the sr. agronomist/agriculture extension specialist, the sr. agriculture economist and irrigation institutions specialist in designing agriculture extension and livelihood programs to accompany the physical improvement activities envisaged for each subproject. In this context, work closely with senior DOI officials to ensure that DOA staff are fully aware of the proposed project and are involved in preparing an extension program.

(vii). Work closely with the international and national irrigation institutions specialists in consulting with the subproject beneficiaries to reach agreement on the physical upgrading works to be implemented as well as the degree of operation and management responsibility to be taken on by the community.

(viii). Work with the team and DOI staff to ensure that accurate cost estimates have been prepared both for physical works and non-physical inputs for each representative subproject.

(ix). Working with the project preparation team and DOI staff assess the experience during the preparation of representative subprojects and, on that basis, formulate an investment project for possible funding by ADB and/or other development partners. The proposal should indicate the scope, cost and implementation arrangements for an internationally funded project. The project design should include an indication of needed support such as training and capacity building to ensure smooth project implementation and post project O&M as well as all of the required gender and social improvement and social and environmental safeguards required for such a project.

(x). Coordinate the preparation of a procurement plan including an assessment of procurement capacity, the respective role and capacity of the various agencies concerned with procurement, the modes of procurement to be followed for various items and the need for post-or-prior ADB approval for various procurement and consultant recruitment needs.

(xi). Take a lead role along with the deputy team leader and the international and national economists in preparing all of the documentation required for ADB processing and approval of a project proposal including a draft RRP, a PAM and an updated irrigation subsector assessment.

(xii). Supervise the production of inception, mid-term, draft final and final reports and any associated seminars or workshops. The draft final report will contain draft documents/linked appendixes for ADB’s RRP and PAM including economic analysis, financial analysis and relevant sections of the risk assessment and risk management plan.

(xiii). Ensure that the views of both the DOI and ADB are incorporated into the various reports as they are produced and reviewed.

(xiv). Transfer the management of contract implementation over to the deputy team leader in a sound and orderly manner so that additional subproject feasibility studies (up to at least 30% of the envisaged investment) can be completed during the project processing period.

2. Irrigation Institutional Specialist (international, 2 person months)

220. Qualifications: 15 years’ experience in field level irrigation development; a familiarity with different institutional systems for farmer and water user involvement in irrigation management; prior experience in Nepal or South Asia would be an asset; and a relevant degree to at least Masters’ level.

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221. Responsibilities:

(i). Review the outcomes of past irrigation rehabilitation, community-managed irrigation and groundwater development activities in the Terai region and identify factors affecting success or failure.

(ii). Review the institutional framework under which successful projects, especially community-managed projects, operate and identify any constraints (particularly financial) which would prevent long term sustainability of rehabilitated and upgraded projects.

(iii). Examine the type of subproject being proposed for inclusion in the project and identify likely institutional constraints which might arise.

(iv). Contribute to the identification of subproject selection and prioritization criteria. (v). Work with the other team members during the preparation of individual

representative subprojects to identify specific institutional requirements and support needed during (a) the rehabilitation and upgrading process and (b) the operation of the transferred schemes.

(vi). Contribute to the formulation of the project design and the preparation of required ADB processing documents.

3. Gender and Community Development Specialist (international, 2

person months)

222. Qualifications: 10 years experience in analyzing gender and social issues and preparing gender and social safeguard interventions for international development projects, with experience in South Asia, preferably Nepal; familiarity with ADB’s social, gender and inclusive development policies and gender development and social inclusion documentation requirements; and an appropriate degree to Master’s level. 223. Responsibilities:

(i). Ensure that the national gender and community development specialists in both the project preparation teams and the field team understand the respective ADB guidelines and policy documents for GESI as well as the GESI frameworks prepared for the Facility.

(ii). Guide the national specialists in preparing gender equality and social inclusion action plans for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the national experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii). Prepare the due diligence on GESI required for ADB’s documentation, notably the SPRSS and the PAM (especially the chapter on gender and social dimensions).

(iv). Work with the international and national irrigation institutions specialist to formulate meaningful measures to enhance the functioning and positive gender orientation of community organizations including WUAs.

(v). Work with the agriculture extension specialist and irrigation institutions specialists to formulate a meaningful approach to encouraging supplementary livelihood activities within the subproject areas.

4. Social Safeguards Specialist (international, 2 person months)

224. Qualifications: 10 years experience in land acquisition, resettlement and indigenous people planning preferably in water resources projects; prior experience in social safeguard

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activities under multilateral-funded projects, preferably ADB; a full knowledge of ADB’s SPS (2009) and Handbook on Resettlement: A Guide to Good Practice; and a Masters’ degree in a relevant discipline 225. Responsibilities:

(i) Ensure that the national social safeguard specialists in both the project preparation teams and the field team understand the respective ADB guidelines and policy documents for resettlement and indigenous frameworks prepared for the Facility.

(ii) Guide the national specialists in preparing resettlement plans (and where necessary indigenous people’s plans) for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the national experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii) Prepare the due diligence on resettlement and indigenous peoples required for ADB’s documentation.

5. Economist (international, 3 person months)

226. Qualifications: 15 years experience in preparing and analyzing international development project with a focus on water resources projects; experience in preparing projects for multilateral funding and undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 227. Responsibilities:

(i). Work with the combined project preparation and field teams producing representative subproject feasibility studies to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Assist the Team leader in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) of service charge during construction and the contributions of possible cofinanciers.

(iii). Undertake a financial assessment of the proposed executing agency as required for ADB documentation.

(iv). Participate in the preparation of the procurement plan and other sections of the PAM.

(v). Examine the distribution of project costs and benefits allocated to the various stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(vi). Prepare the required documentation on economic and financial due diligence for inclusion in ADB’s RRP.

(vii). Assist with the preparation of required ADB documentation on all aspects of the project.

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B. National Experts

1. Senior Water Resource Engineer/Deputy Team Leader (national, 26 person-months)

228. Qualifications: 15 years experience in implementing and designing irrigation upgrading projects, preferably for international funding; previous project preparation experience, preferably for ADB; experience in working with communities to promote enhanced irrigation efficiency; and a university degree in a relevant discipline preferably to Master’s level. 229. Responsibilities:

(i). Backstop the international team leader in managing contract implementation for the project preparation phase, assisting with liaison with the DOI and the ADB; overseeing mobilization and project preparation start up and activities; managing and supervising the inputs of the various experts; assist with TA logistics; help ensure that all experts, especially national experts, provide inputs according to their TOR and help ensure that the subcontract with (a) suitable NGO(s) is activated as soon as possible.

(ii). Work with experts of the preparation team, the Project Director of the FMU and senior DOI staff to determine selection criteria for candidate subprojects to be possibly taken up under the project and assemble a list of projects which meet the required criteria.

(iii). Work with the experts of the preparation team, the Deputy Project Director of the FMU and senior DOI staff to establish prioritization criteria for the various identified subprojects and rank candidate subprojects in order of priority for implementation.

(iv). On the basis of resources available in the contract budget and time available for implementation and the priority ranking of subprojects, help the Team Leader to select a number of subprojects for full feasibility study as a basis for the formulation of a project proposal and preparation of ADB’s project processing documentation.

(v). Provide direct guidance to the field teams as they analyze and prepare representative subproject proposals and participate in the steps of community consultation and mobilization as well as due diligence activities. Due diligence activities will cover technical, economic and financial, governance, poverty, social inclusion and safeguard aspects of subproject design and analysis. In this capacity the deputy team leader will ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure. In doing so, take into account the need to mitigate potential impacts of climate change well as the need for a design which can be simply and conveniently maintained a reasonable cost once the structures have been handed over to the WUA.

(vi). Together with the Team Leader, review the work of the agronomist/agriculture extension specialist and the irrigation institutions specialists in designing agriculture extension and livelihood programs to accompany the physical improvement and community management activities envisaged for each subproject. In this context, work closely with senior DOI officials to ensure that DOA staff are fully aware of the proposed project and are involved in preparing an extension program.

(vii). Work with the preparation team national irrigation institutions specialists as well as the field team specialists to guide the local communities in reaching agreement on the physical upgrading works to be implemented as well as the

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degree of operation and management responsibility to be taken at the community level.

(viii). Assist the Team Leader to work with the team and DOI staff to ensure that accurate cost estimates have been prepared both for physical works and non-physical inputs for each representative subproject.

(ix). Working with the Team Leader, the project preparation team and DOI staff assess the experience in preparing representative subprojects and, on that basis, help to formulate an investment project for possible funding by ADB and/or other development partners.

(x). Participate in the preparation of a procurement plan including an assessment of procurement capacity, the respective role and capacity of the various agencies concerned with procurement, the modes of procurement to be followed for various items and the need for post-or-prior ADB approval for various procurement and consultant recruitment needs.

(xi). Take a lead role along with the team leader and the international and national economists in preparing all of the documentation required for ADB processing and approval of a project proposal including a draft RRP, a PAM and an updated irrigation subsector assessment.

(xii). Participate in preparing the production of inception, mid-term, draft final and final reports and any associated seminars or workshops. The draft final report will contain draft documents/linked appendixes for ADB’s RRP and PAM including economic analysis, financial analysis and relevant sections of the risk assessment and risk management plan.

(xiii). Ensure that the views of both the DOI and ADB are incorporated into the various reports as they are produced and reviewed.

(xiv). Assume the management of the contract once the input of the Team Leader has been completed, ensuring that the field teams analyze and prepare subprojects as required with appropriate due diligence and following the frameworks provided by the international experts and national experts of the project preparation team.

(xv). Prepare the necessary documentation for submission of subproject proposals to the divisional and national PACs.

2. Senior Irrigation Structures Engineer (national, 4 person months)

230. Qualifications: 15 years experience in the field of structural engineering dealing with large transport, irrigation or flood control structures particularly in the context of water control or diversion; at least a Master’s degree in engineering. 231. Responsibilities:

(i). Ensure that any large proposed structures to be constructed under the subprojects are sited in areas which are geologically sound and hydrologically secure.

(ii). Working with the Sr. hydrologist agree on key hydraulic parameters to be used in the design of major structures such as bridges, irrigation diversion and control structures, flood protection embankments and river control infrastructure.

(iii). Working with the hydrologist (subprojects) design and test (on a modeling basis) proposed structures to ensure their stability under a range of hydraulic regimes.

(iv). Provide clear and sound guidance and specifications for the ultimate detailed design and construction supervision of major structures envisaged under the project.

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3. Senior Hydrologist (national, 2 person months)

232. Qualifications: 15 years experience in the analysis of hydrological data for river flow, stream flow and land stability predictions; a knowledge of hydraulic engineering and modeling; an understanding of the potential implications of climate change on the region’s hydrology; and a degree to at least Masters’ degree level in a water resources related discipline. 233. Responsibilities:

(i). Examine the hydrologic regime of the representative subprojects and the surface water sources feeding them and provide guidance (in conjunction with the agronomist) on the likely extent of off-season production and the likely supply of water to be available.

(ii). Examine the proposed subprojects and assess the hydrological regime within which they will be constructed and be required to operate, making projections about flood return period; rainfall distribution and intensity and the likely impact of climate change.

(iii). Working with the irrigation structures engineer, provide assumptions and parameters for the design of structures to be constructed under the subprojects, within the context of a rationally predicted hydraulic regime.

(iv). Undertake, as required, modeling of key structures to test design and stability under a variety of climatic and hydraulic assumptions.

(v). Ensure that the field team hydrologist understands the technical requirements and has the background needed to provide support on hydrology matters to the field team during the preparation of additional subprojects.

4. Senior Hydro-Geologist (national, 2 person months)

234. Qualifications: 15 years experience in the analysis of groundwater and groundwater resources in the Terai; a knowledge of the technology for groundwater extraction; an understanding of the sustainability and recharge capacity of the groundwater resource; and a degree to at least Masters’ degree level in a water resources related discipline. 235. Responsibilities:

(i). Provide guidance to the team on the overall groundwater resource and capacities within the Terai region, highlighting areas where further groundwater development would be feasible.

(ii). For individual representative subprojects, identify groundwater development potential and recommend a groundwater development component along with necessary support (e.g. access roads) where feasible. As part of the groundwater component, indicate the preferred technology to use for groundwater extraction and any limitation which would need to be imposed to ensure the sustainability of the groundwater resource. Working with the sr. agronomist/agriculture extension specialist, and the sr. economist, determine whether groundwater extraction would likely be viable without access to electricity.

(iii). Recommend the optimal means of providing access to groundwater to the farming community – i.e. the use of credit for equipment purchase; the direct provision of equipment or a combination of the two.

(iv). Ensure that the field team hydro-geologist understands the technical requirements and has the background needed to provide support on groundwater matters to the field team during the preparation of additional subprojects.

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5. Senior Agronomist/Agriculture Extension Specialist (national, 4 person months)

236. Qualifications: 15 years experience in implementing and designing agriculture and rural development projects, preferably for international funding; experience in working with communities to promote community irrigation management and cropping improvement; and a university degree in a relevant discipline preferably to Master’s level. 237. Responsibilities:

(i). Review the general agriculture production situation and cropping systems in the project area. Produce a paper describing them for the benefit of other team members to orient them on the agronomic characteristics of the project districts.

(ii). Participate in the identification of subproject selection and subproject prioritization criteria.

(iii). Participate in the selection of representative subprojects. (iv). During preparation of feasibility studies for the representative subprojects work

with the field team to identify current cropping patterns, crop yields and input requirements and assess future, with-project cropping patterns, yields and input requirements.

(v). Working together with the international and national economists, prepare farm models and crop budgets as an input into the individual farm model financial analysis.

(vi). Through focus group discussions during the analysis of individual core subprojects examine the scope and nature of interventions which could be included in agriculture extension component to enhance the livelihood prospects of the project area population and ensure full benefit accrual of the subproject investments.

(vii). Working with representatives of the DOA, formulate an agriculture extension component, suggesting innovative and high value crops or cultivation practices which could supplement staple crop production activities.

(viii). Liaise with representative of the DOA at the divisional and district level to determine workable implementation arrangements for an agriculture extension and rural finance component within the project scope, including costs, the flow of funds, the division of responsibilities, the scope of activities to be undertaken and the timing of the program.

(ix). Train the agronomists on the field team so that they will be able to carry on preparing subprojects to feasibility level once the initial project preparation phase based on the representative subprojects is completed.

6. Senior Irrigation Institutional Specialist (national, 4 person months)

238. Qualifications: 15 years experience in field level irrigation development; a familiarity with different institutional systems for farmer and water user involvement in irrigation management; prior experience in preparing internationally funded development projects; and a relevant degree to at least Masters’ level. 239. Responsibilities:

(i). Together with the international irrigation institutions specialist, review the outcomes of past irrigation rehabilitation, community-managed irrigation and groundwater development activities in the Terai region and identify factors affecting success or failure.

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(ii). Participate in the review of the institutional framework under which successful projects, especially community-managed projects, operate and identify any constraints (particularly financial) which would prevent long term sustainability of rehabilitated and upgraded projects.

(iii). Together with the international irrigation institutions specialist, examine the type of subproject being proposed for inclusion in the project and identify likely institutional constraints which might arise.

(iv). Contribute to the identification of subproject selection and prioritization criteria. (v). Work with the other team members during the preparation of individual

representative subprojects to identify specific institutional requirements and support needed during (operation and maintenance of irrigation schemes.

(vi). Contribute to the formulation of the project design and the preparation of required ADB processing documents.

(vii). Ensure that the field team members are fully briefed on the steps needed to provide a functioning and sustainable institutional framework for irrigation development in the subprojects to be prepared up to the end of the contract.

7. Senior Agriculture Economist (national, 4 person months)

240. Qualifications: 15 years experience in preparing and analyzing international development projects with a focus on water resources projects; experience in preparing projects for multilateral funding and undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 241. Responsibilities:

(i). Work with the combined project preparation and field teams producing representative subproject feasibility studies to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Assist the international economist in the preparation of overall project costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies as well as an indication (if needed) service charge during construction and the contributions of possible cofinanciers.

(iii). Assist in the financial assessment of the proposed executing agency as required for ADB documentation.

(iv). Participate in the preparation of the procurement plan and other sections of the PAM.

(v). Together with the international economist, examine the distribution of project costs and benefits allocated to the various stakeholders in financial and economic terms, and estimate the distribution of project effects on the poor to determine their poverty impact as outlined in ADB's Handbook for Integrating Poverty Impact Assessment in the Economic Analysis of Projects.

(vi). Assist with the preparation of the required documentation on economic and financial due diligence for inclusion in ADB’s RRP.

(vii). Ensure that the field team economist is fully knowledgeable of the requirements for economic and financial analysis of the remaining subproject to be prepared under the contract.

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8. Senior Gender and Community Development Specialist (national, 4 person months)

242. Qualifications: 15 years experience in implementing and designing agriculture and/or rural development projects, preferably for international funding; experience in working with communities to promote enhanced irrigation efficiency and associated development activities would be preferred; knowledge of ADB’s gender development and social inclusion policies; and a university degree in a relevant discipline preferably to Master’s level. 243. Responsibilities:

(i). Work with the international gender and community development specialist to ensure that the national gender and community development specialist working on the field team understands the respective ADB guidelines and policy documents for GESI.

(ii). Work with the field team in preparing gender equality and social inclusion action plans, for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the field team experts fully understand the analysis techniques and documentation required to a level acceptable to ADB.

(iii). Assist the international gender and social safeguard expert to prepare the due diligence on GESI required for ADB’s documentation, notably the SPRSS and the PAM (especially the chapters on gender and social dimensions).

(iv). Work with the international and national irrigation institutions specialist to formulate meaningful measures to enhance the functioning of community organizations and ensure the full participation of women in them.

(v). Work with the sr. agriculture extension specialist to formulate a meaningful approach to encouraging supplementary livelihood activities within the subproject areas.

(vi). Ensure that the gender development and social inclusion specialist on the field team fully understands the GESI framework and can prepare GESI plans for further subproject to be prepared under the project.

9. Senior Social Safeguards Specialist (national, 4 person months)

244. Qualifications: 10 years’ experience in implementing and designing rural development projects, preferably for international funding; knowledge of ADB’s social safeguard requirements and knowledge of the land acquisition practices and procedures for development projects in Nepal; and a university degree in a relevant discipline preferably to Master’s level. 245. Responsibilities:

(i). Work with the international social safeguards specialist to ensure that the social safeguard specialists on the field team understand the respective ADB guidelines and policy documents social safeguards and indigenous people’s frameworks prepared for the Facility.

(ii). Guide the safeguards specialist on the field team in land acquisition and indigenous people’s consultation activities and surveys during the preparation of representative subprojects.

(iii). Work with the field team to prepare resettlement plans and (as required) indigenous people’s plans for the representative subprojects being prepared for ADB documentation, ensuring that all required aspects are covered and that the field team members fully understand the analysis techniques and documentation required to a level acceptable to ADB.

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(iv). Assist the international social safeguard specialist in the preparation of a RF for the project and any other documentation required for ADB project approval.

(v). Ensure that the social safeguard specialist on the field team fully understands the RF and how to translate it into a workable resettlement plan for each subproject.

10. Senior Environmental Specialist (national, 3 person months)

246. Qualifications: Must have a Masters’ degree in environment science, preferably in environmental engineering; 15 years of general experience; and 10 years experience in the field of environment encompassing practical experience in environmental screening, preparation of environmental assessment (EIA, IEE) and environmental management plans (EMPs), conduct EMP compliance monitoring and reporting, and implementing institutional strengthening and capacity development trainings in the field of environment and climate change. S/he must have work experience in at least 2 irrigation projects. Must have experience in preparing environmental assessment of 2 projects under multilateral funding. 247. Responsibilities:

(i) Follow EARF prepared for the Facility to conduct environmental assessment activities.

(ii) Use Rapid Environmental Assessment (REA) checklist and follow GON environmental safeguard provisions to assess and identify any significant environmental impacts for environmental categorization of subprojects.

(iii) Together with field team of environment specialists, prepare initial environmental examinations (IEE) for representative subprojects.

(iv) On the basis of findings on the representative subprojects, assess the environmental impacts of the likely ensuing project as a whole and individual subprojects in accordance with national environmental policies and assessment guidelines and ADB's Safeguard Policy Statement (2009) (SPS) .

(v) Prepare an environmental management plan for the subprojects as part of IEE reports.

(vi) Identify likely climate change concerns which could affect the sustainability or ultimate benefits deriving from the project investment and make recommendations on the incorporation of measures into subproject designs which would mitigate or reduce them.

(vii) Ensure that the field team environmental specialist fully understands the environmental examination framework and the environment management plan and is capable of undertaking environmental due diligence of at least 30% of the remaining subprojects.

(viii) Support environment and climate change specialist at FMU to disclose the IEE reports in the project website and ADB’s website.

(ix) Based on the findings of the IEE reports, prepare EARF for the project implementation stage as guided by the SPS.

11. Community Organizers – Field Team (national, 2 persons for 12

months each)

248. Qualifications: 10 years experience in rural development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and with irrigation schemes in the mid-hills region; a university degree to at least Master’s level.

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249. Responsibilities: (i). Work with the international and national irrigation institutions specialists to

determine and test the most suitable institutions arrangements for different sizes and types of irrigation schemes likely to be included among the subprojects to be taken up for management transfer.

(ii). In the schemes chosen as representative subprojects and subprojects to be prepared to feasibility level consult with senior members of the community to determine the level of willingness to participate in an irrigation upgrading program and the degree of community participation to be expected.

(iii). Determine the degree of functionality of any existing farmer or community organization, especially a WUA.

(iv). Act as facilitators with the technical members of the team, especially the irrigation engineers, in determining the degree of community participation, the extent of irrigation upgrading to be undertaken and the preparatory steps to be followed by the prior to the commencement of a subproject.

(v). Identify any groups with special needs and their role in both the community and the WUA.

(vi). Identify any specific training needs required within the community or WUA as a precedent to hand over of operation responsibilities.

(vii). Identify the organizational support necessary (possibly provided by a project funded NGO) to ensure that communities and WUAs in the subprojects are organized and functioning by the time financing is available for physical implementation.

(viii). Participate in the supervision of NGOs recruited for farmer and water user mobilization ensuring that the support provided is clearly focused and within the scope of the project as designed.

(ix). Participate in the design of agriculture extension and rural finance activities for the subproject.

12. Irrigation Engineers – Field Team (national, 2 experts for a period of

18 months each)

250. Qualifications: 10 years experience in irrigation development working at the field level, preferably with experience in IMT and users mobilization in irrigation scheme upgrading works, and with irrigation schemes in the mid-hills region. A university degree to at least Master’s level. 251. Responsibilities:

(i). Working with the communities and WUAs in each subproject, reach agreement on the physical upgrading works to be implemented and the degree of operation and management responsibility to be taken on by the communities.

(ii). Working with the hydrologist, geo-hydrologist and agronomist, determine the likely cropping pattern and water needs of the upgraded infrastructure, given the water resources available.

(iii). Ensure that upgrading works are designed within the context of sound technical criteria and ensure the basic technical soundness of subproject designs including the availability of water for irrigation and the appropriate design capacity for water conveyance infrastructure.

(iv). Ensure that accurate cost estimates have are both for physical works and non-physical inputs for each representative subproject covering capital and recurrent expenditures.

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(v). Design O&M procedures which are within the technical, physical and financial capacities of the farmers within the subproject area.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs.

13. Hydraulic Structures Design Engineers – Field Team (national, 2

persons for 6 person months each)

252. Qualifications: 10 years experience in the field of structural engineering and design, dealing with large irrigation or flood control structures particularly in the context of water control or diversion; and at least a Master’s degree in engineering. 253. Responsibilities:

(i). Review the proposed scheme-upgrading designs of the irrigation engineers. (ii). Ensure that any large proposed structures to be constructed under the

subprojects are sited in areas which are geologically sound and hydrologically secure.

(iii). Working with the hydrologists agree on key hydraulic parameters to be used in the design of major structures such as bridges, irrigation diversion and control structures, flood protection embankments and river control infrastructure.

(iv). Working with the hydrologist, as necessary design and test (on a modeling basis) proposed structures to ensure their stability under a range of hydraulic regimes.

(v). Provide clear and sound guidance and specifications for the ultimate detailed design and construction supervision of major structures envisaged under the project.

14. Hydrologist – Field Team (national, 6 person months)

254. Qualifications: 10 years experience in the analysis of hydrological data for river flow, stream flow and land stability predictions; a knowledge of hydraulic engineering and modeling; an understanding of the potential implications of climate change on the region’s hydrology; and a degree to at least Master’s level in a water resources related discipline. 255. Responsibilities:

(i). Examine the hydrologic regime of the selected subprojects and the surface water sources feeding them and provide guidance (in conjunction with the agronomist) on the likely extent of off-season production and the likely supply of water to be available.

(ii). Examine the proposed subprojects and assess the hydrological regime within which they will be constructed and be required to operate, making projections about flood return period; rainfall distribution and intensity and the likely impact of climate change.

(iii). Working with the irrigation structures engineer, provide assumptions and parameters for the design of structures to be constructed under the subprojects, within the context of a rationally predicted hydraulic regime.

(iv). Undertake, as required, modeling of key structures to test design and stability under a variety of climatic and hydraulic assumptions.

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15. Hydro-Geologist – Field Team (national, 6 persons months)

256. Qualifications: 10 years experience in the analysis of groundwater and groundwater resources in the Terai; a knowledge of the technology for groundwater extraction; an understanding of the sustainability and recharge capacity of the groundwater resource; and a degree to at least Master’s degree level in a water resources related discipline. 257. Responsibilities:

(i). For individual representative subprojects, identify groundwater development potential and recommend a groundwater development component along with necessary support (e.g. access roads) where feasible.

(ii). As part of the groundwater component, indicate the preferred technology to use for groundwater extraction and any limitation which would need to be imposed to ensure the sustainability of the groundwater resource. Working with the agronomists and the economist, determine whether groundwater extraction would likely be viable without access to electricity.

(iii). Recommend the optimal means of providing access to groundwater to the farming community – i.e. the use of credit; the direct provision of equipment or a combination of the two.

(iv). Provide costing, implementation arrangements and documentation for groundwater development under subprojects where this is a feasible option.

16. Agronomist – Field Team (national, 12 person months)

258. Qualifications: 10 years experience in irrigated agriculture development working at the field level, preferably with experience with irrigation schemes in the Terai; and a university degree to at least Master’s level. 259. Responsibilities:

(i). Review the general agriculture production situation and cropping systems in the subproject areas. Identify current cropping patterns, crop yields and input requirements and assess future, with-project cropping patterns, yields and input requirements.

(ii). Working with the field team economist prepare farm models and crop budgets and provide an input into likely crop water requirements on a seasonal basis.

(iii). Suggest innovative and high value crops or cultivation practices which could supplement staple crop production activities and with the rural financial specialist to identify high value crops and agriculture activities which could be support through a rural financial component.

(iv). Through focus group discussions during the analysis of individual subprojects examine the scope and nature of interventions which could be included in agriculture extension activities to enhance the livelihood prospects of the project area population and ensure full benefit accrual of the subproject investments.

(v). On the basis of the models devised during the project preparation phase, work with the local personnel of the DOA to prepare an agriculture extension component for the subproject project including costs, the flow of funds, the division of responsibilities, the scope of activities to be undertaken and the timing of the program.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs.

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17. Agriculture Economist – Field Team (12 person months)

260. Qualifications: 10 years experience in preparing and analyzing rural development projects with a focus on water resources projects; experience undertaking required economic and financial due diligence; and an appropriate degree to at least Master’s level. 261. Responsibilities:

(i). Work with the irrigation engineers, agronomist and other field team members to ensure that economic and financial assessments are undertaken with correct methodologies and within the requirements of ADB’s Guidelines for Economic Analysis of Projects and Economic Analysis of Environmental Impacts of Development Projects.

(ii). Work with the irrigation engineers, agronomist and other team members in the preparation of subproject costs including the allocation of costs between investment activities, executing agency support activities and consulting services support, along with appropriate physical and price contingencies.

(iii). Assess the financial requirement for the smooth operation of the WUA and contributions necessary.

(iv). Assist with the preparation of the required documentation on economic and financial due diligence for inclusion in PAC reports.

(v). Assist with the design of any agriculture extensions component. (vi). Assist with the design of any groundwater component being contemplated for

inclusion in the subproject.

18. Gender and Community Development Specialist – Field Team (national, 12 person months)

262. Qualifications: 10 years experience in gender and vulnerable group development working at the field level, preferably with experience in irrigation projects in the Terai region of Nepal; and a university degree to at least Master’s level. 263. Responsibilities:

(i). On the basis of the frameworks prepared for the project as a whole, prepare gender equality and social inclusion action plans, for the representative subprojects being prepared for ADB documentation and subsequent subprojects, ensuring that all required aspects are covered.

(ii). Work with the community organizers to formulate meaningful measures to enhance the functioning of WUAs and other community organizations and ensure the full participation of women and vulnerable groups in them.

(iii). Work with the agriculture extension specialist and agriculture economist to formulate a meaningful approach to encouraging supplementary livelihood activities for women within the subproject areas.

(iv). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

19. Social Safeguard Specialist – Field Team (national, 12 person

months)

264. Qualifications: 10 years experience in rural development working at the field level, a knowledge of the land acquisition and compensation legislation, institutional responsibilities and practices in Nepal; preferably with experience in irrigation projects in the Terai; and a university degree to at least Master’s level.

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265. Responsibilities:

(i). For each subproject assess the extent of permanent and temporary land acquisition likely to be required.

(ii). Undertake community consultations and surveys based on the feasibility level design of the subproject.

(iii). Prepare draft resettlement plans for each subproject in accordance with the RFs prepared for the project (final plans will be prepared during detailed design).

(iv). As required prepare indigenous people’s plans for the subprojects in accordance with the framework prepared for the project as a whole.

(v). Through the Deputy Team Leader, inform the DOI and ADB if any subprojects appear likely to be ranked as Category A for resettlement or indigenous peoples’ concerns.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

20. Environment Specialist – Field Team (national, 12 person months)

266. Qualifications: Must have a Master’s degree in environment science, and 10 years general experience and 5 years specific experience in preparing EIA/IEE reports in infrastructure development projects. S/he must have experience of conducting EIA/IEE reports and preparing EMP in at least 2 irrigation projects. 267. Responsibilities:

(i). Follow EARF for environmental screening and categorization. (ii). Undertake environmental screening and IEE preparation for the project and GON

provisions. (iii). Based on the findings of the environmental baseline study identify significance,

type, extent, duration and reversibility of impacts. (iv). Undertake alternate analysis to minimize environmental impacts. (v). Prepare an environmental management plan for each subproject covering the

construction phase and the operational phase. Indicate any particular physical or structural measures requiring project funding in order to mitigate, reduce, prevent or compensate negative environmental impacts.

(vi). Contribute to the documentation required for submission of the subproject proposal to the divisional and national PACs and to ADB.

(vii). Assist Senior Environment Specialist to conduct all environmental safeguard activities.

V. EXPECTED OUTPUTS

268. Documentation required to process an irrigation efficiency improvement project in the Terai region for ADB Board approval including (i) a draft RRP; (ii) a PAM including detailed implementation arrangements, detailed project costs, a procurement plan, safeguard and social development documentation, and a financial assessment of the executing agency; (iii) a sector assessment; and (iv) additional documentation required for the linked documents. 269. A series of preparatory studies to feasibility level (i.e. prior to detailed design) for a number of selected subprojects which would be implemented under the project designed under “1” above including technical design; technical, economic, financial social and environmental due diligence; subproject costs and subproject implementation arrangements including a gender

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action plans, environmental management plans, O&M plans and resettlement plans as and when required.

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PACKAGE 5: NATIONAL IRRIGATION INVENTORY AND MASTER PLAN UPDATING I. BACKGROUND

270. ADB and the Government of Nepal are supporting a Facility to identify and prepare high-priority water resources management projects and provide strategic support to the water resources sector. One of the activities to be funded under the Facility is the preparation of an irrigation inventory and the updating of the Irrigation Master Plan. 271. With few natural resources, a very narrow industrial base and 80% of its population dependent on agriculture for its livelihood, Nepal cannot experience significant economic growth or poverty reduction without improvements in its agriculture sector. The key to such improvements is, to a large extent, improved water resources utilization and management through upgraded, expanded and new irrigation systems. Enhanced agriculture production as a result of increased water availability for crop production will reduce poverty by increasing rural incomes, generating employment even for people without their own land and reduce or eliminate food deficits. Furthermore, if properly targeted and carefully designed, investments in improved water use for agriculture can have significantly positive impacts on gender equity and social inclusiveness. At the same time such investments can mitigate or prevent negative impacts of environmental degradation and climate change, manifested through increased flooding on the one hand and an increased increase in the occurrence and severity of drought on the other. 272. Of the 2.64 million hectares (ha) of cultivable land in the country, 1.80 million ha is irrigable, and about 1.25 million ha is provided with some type of irrigation facility. This includes about 0.95 million ha of surface irrigation from medium to small rivers and streams (of which about 0.7 million ha is provided support by the Government and a further 0.25 million ha managed solely by farmers themselves). The balance (about 0.3 million ha) is made up of land irrigated by groundwater, primarily in the plains of the Terai. 273. Due to low irrigation efficiencies, only around 70% of the command area in surface irrigation schemes is actually irrigated. Moreover, because 70 to 80% of precipitation falls during the monsoon season, surface water availability is scarce during the dry season and only 38% of land with irrigation infrastructure is irrigated on a year round basis. On the other hand, groundwater is still underutilized as a source of water for irrigation, as an estimated 1.0 million ha in the Terai still has undeveloped groundwater irrigation potential. Importantly, groundwater provides year-round irrigation. The most critical demand for irrigation though is in the hill areas where limited arable land, sparse water resources and erratic rainfall lead to seasonal food deficiencies on an annual basis. Water resources development in Nepal thus faces a dilemma. The main demand for increased crop production to meet poverty reduction and food deficit requirements is in the hills, but the main resources in terms of both water and land are in the Terai. The situation is further complicated by the increasing occurrence and severity of annual floods which destroy crops, erode productive land and destroy irrigation facilities. 274. National Water Resources Strategy (NWRS) along with the National Water Plan (NWP) covering the period 2002 to 2027 both reflect the need for enhanced irrigation coverage and efficiency in addressing poverty and food security issues. However, at the moment there is only incomplete knowledge of the extent of irrigation coverage and the only broad planning document available is the Irrigation Master Plan which was last updated in 1990. Since then there have been a large number of significant development which affect the extent, efficiency and future of irrigation development in the country. First and foremost is the identification and

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exploitation of groundwater resources in the Terai which were only just being considered as a source of water during the late 1980s and early 1990s. Second is the rapid, nationwide expansion of the use of high yielding varieties (particularly of rice and wheat) and associated input packages which have significantly improved returns to agriculture and cropping patterns. Third is a major change in land use patterns in the periphery of urban areas such that a good deal of previously agricultural land is now no longer productive. A fourth factor is a change in cropping patterns away from lower value staples such as rice, wheat and pulses and an increase in higher value crops for urban markets. This changes the economics of the provision of irrigation in areas where this is occurring. 275. With these developments it is obvious that a Master Plan prepared in 1990 will, at present, have only limited use or relevance. In addition, there have been a number of policy developments which have resulted in the Plan being, if not obsolete, then at least outdated. Moreover, many of the policy environment has changed in the subsector since the Plan was produced with several new policies being adopted. These include the Agriculture Perspective Plan, the NWRS and NWP as mentioned above and the recently completed Agriculture Development Strategy (prepared with ADB assistance). None of the issues covered in these latter documents is adequately addressed in the Master Plan, most notably the need for an IWRM approach to the subsector. II. OBJECTIVE OF THE CONSULTING SERVICES

276. The objective of this contract is to assist MOI and DOI to carry out an up-to-date inventory of irrigation infrastructure and irrigation potential as a planning data base and then, on the basis of the renewed data base, to update the Master Plan to produce a planning document for irrigation development which can serve the country up to the end of the NWP in 2027 and beyond. III. SCOPE OF SERVICES

277. The inventory and updating of the Master Plan will be undertaken in three stages: (i) baseline inventory; (ii) review of the inventory findings and consultation with major stakeholders and (iii) updating the master plan. The first phase is expected to take 18 months, the second phase will take 6 months but will overlap with the first phase and the third phase will take 6 months. The total implementation period will be 2 years. Activities to be undertaken during the three phases will be as follows:

1. Inventory Phase

278. During the inventory phase the consultants will support the MOI and DOI to:

(i). Prepare country-wide inventory of agriculture land and existing as well as possible types of irrigation systems.

(ii). Prepare a water resources baseline identifying perennial and intermittent water sources and monsoon season versus dry season high and low flows.

(iii). Study current and planned land and water use and trends. (iv). Document current irrigation infrastructure and its efficiency and rationalize

gazetted irrigation schemes with observed infrastructure. (v). Estimate the area of monsoon season and off-season irrigation. (vi). Document the potential for future irrigation development based on water

availability. (vii). Document current and past land use patterns and future trends in irrigable areas.

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(viii). Document land use capability in irrigable areas. (ix). Document social factors and demographic profiles in irrigable areas and their

surroundings.

2. Review and Consultation Phase

279. During the review and consultation phase the consultants will support the Ministry and DOI to:

(i). Review the 1990 Master Plan vis-à-vis the results of the inventory. (ii). Identify issues and opportunities for the next 25 years. (iii). Formulate an initial proposed approach and strategy for future irrigation

development indicated priorities in the type, location and methods of irrigations to be pursued.

(iv). Organize a stakeholder's workshop to fully discuss the options for irrigation development and their consequences.

(v). On the basis of the stakeholder consensus, review and modify the proposed approach.

(vi). Finalize irrigation development directions for the next 25 years.

3. Update the Master Plan

280. During this phase the consultants will support the MOI and DOI to:

(i). Identify and prioritize investment at 5-10-20 year horizons (ii). Cost the investments (iii). Finalize the Plan

281. The assignment will be over a period of 24 months, with phase 1 inventory preparation over 18 months, phase 2 on review and consultation over 6 months with overlapping with phase 1 for 4 months, and phase 3 on the Master Plan updating with overlapping with phase 2 for 2 months. To undertake these activities a total of 187 person months of consulting services will be required consisting of 35 person months of international expertise and 152 person months of national expertise. The requirements for individual experts for each phase will be as follows:

Irrigation Master Plan Updating Expertise Required Expert Position Person-months Input Remark

International National

A. Prepare inventory (18 months):

Water Resource Planner / TL 18

Water Resource Planner / DTL 18

Land Use Planner 9 18

Irrigation Engineer 18

Hydrologist/Hydro-Geologist 18

Social cum Spatial Planner 18

GIS Specialist 18

GIS Contract Lumpsum ($0.6-$1 million) (see data sheet)

Support Staff Lumpsum (see data sheet)

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Expert Position Person-months Input Remark

B. Review and Consultation (6 months total, overlapping with step A for 4 months):

Water Resource Planner / Team Leader 2 same person as above

Water Resource Planner/Deputy Team Leader

2 same person as above

Land Use Planner 2 2 same person as above

Agriculture Economist 6

Social Specialist 6

Communication Specialist 6

C. Update the Master Plan (6 months, overlapping with step B for 2 months)

Water Resource Planner / TL 4 same person as above

Water Resource Planner / DTL 4 same person as above

Senior Irrigation Engineer 6

Agriculture Economist 3 same person as above

Communication Specialist 3 same person as above

Social Specialist 3 same person as above

Environment / Climate Change Specialist 3

Total 35 152

IV. INDIVIDUAL TOR

282. All the inputs of the international consultants are field based. For the national consultants, “home-based” means working in the FMU in Kathmandu, and “field-based” means working in the field outside of Kathmandu.

A. International Experts

1. Water Resources Planner/Team Leader (24 person months)

283. Qualifications: 15 years experience in the water resources inventory, sector planning and project planning; experience in the use and support of GIS-based analysis for water resources inventory and planning; a sound knowledge of the physical resources and socio-economic characteristics of Nepal; a proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 284. Responsibilities:

(i). General a. Working under the guidance of the MOI and DOI, take full responsibility

for the consulting team and the outputs required of it. b. Work closely with the DOI to prepare work schedules and implementation

plans for the inventory, analysis and master plan updating phases.

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c. Take the lead in coordinating with stakeholders and organizing seminars, workshops and consultations

d. Take responsibility for the production of an updated irrigation inventory and data base as well as the production and publication of an updated irrigation master plan.

(ii). Inventory Phase

a. Work with DOI staff and the GIS specialists to recruit a GIS firm to produce base maps and a data base showing all relevant and available information on water resources, physiography, topography, land use, urban and transport infrastructure, climate, land capability and urban development.

b. Work closely with the recruited firm and the GIS experts and other experts to determine the existing data base available and identify areas where primary data analysis will be required.

c. Prepare a work plan for the collection and consolidation of data from available GIS sources including such information as overall potentially irrigable land area; existing irrigation coverage (including the identification of major schemes); identifiable damage to irrigation schemes due to floods or other factors; water resources availability on a seasonal basis; identifiable water uses or water use infrastructure for purposes other than irrigation and the potential for major multipurpose water projects and trans-basin transfers.

d. Prepare a work plan for the interpretation of data not readily available from the existing GIS data base such as changes in irrigation patterns over time; changes in cropping patterns over time; the expansion of urban areas over time and its impact on nearby irrigation schemes and the extent of monsoon season versus dry season cropping, indicating any changes over time.

e. Working with the base maps provided and the irrigation engineer review the existing district level irrigation maps and rationalize the results of the GIS mapping exercise with gazetted or identified irrigation schemes.

f. As part of (e) above, participate in ground-truthing activities to gain an understanding of the status of irrigation development and potentials in various regions of the country and the problems and constraints to be faced.

g. Provide technical and logistic guidance as and when required. h. Liaise fully with officials of MOI and DOI to ensure that they are fully

aware of the findings of the inventory as they emerge. i. Ensure that the findings of the inventory are produced and stored in a

format readily accessible to any stakeholder wishing to obtain and use the data contained therein.

(iii). Review and Consultation Phase

a. Guide a review of the findings of the inventory and the 1990 Master Plan to determine the continuing relevance of the Plan and the extent to which it needs to be revised and updated.

b. Working with the consulting team and senior MOI and DOI officials, identify issues and opportunities for the next 25 years

c. Working with the consulting team and senior MOI and DOI officials, formulate the initial proposed approach and strategy for future irrigation

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development taking into account the findings of the inventory, the NWS, the NWP, and the results of the ADS and prepare documents outlining it.

d. Work with DOI to organize a stakeholder's workshop. e. Provide guidance during the workshop helping to develop a stakeholder

consensus on the future development of irrigation in the country. f. On the basis of the consensus reached at the workshop review and

modify the proposed approach to future irrigation development. g. Ensure that the directions to be taken in irrigation development for the

next 25 years are clearly enunciated in the final workshop documentation.

(iv). Master Plan Updating a. On the basis of the approach agreed upon during the stakeholder

workshop, work with the team and DOI staff to identify and prioritize investments at 5-10-20 year horizons taking into account the level of financial resources likely to be available from domestic and international sources to fund these investments.

b. Working with team members, cost the proposed investments as in indication of required funding for the implementation of the Master Plan.

c. Working with team members and senior representatives of the DOI, finalize the updated Plan.

d. Ensure that the Plan and inventory are produced and published for wide and general consumption.

2. Land Use Planner (11 person months)

285. Qualifications: 15 years experience in the land use inventory, land use planning and project planning; experience in the use and support of GIS-based analysis for land resources and socio-economic inventory and planning; a sound knowledge of the physical resources and socio-economic characteristics of Nepal; a proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 286. Responsibilities:

(i). Inventory Phase a. Working with the team leader, the GIS specialists and the national land

use planner, provide guidance on the availability of existing information for land-based data and the need for additional analysis to obtain the data needed for the inventory.

b. Working with the GIS specialists, and the national land use planner, determine how existing data can be best interpreted to help determine irrigation extent, patterns and future trends as well as inter-related aspects such as crop production, cropping patterns, poverty levels, population levels and ethnicity.

c. Provide guidance on the use of available data for further primary analysis (trends over time, irrigable land use potential, seasonal cropping patters, changes in urban settlement, mapping socio-economic characteristics such as poverty and ethnicity a geographic basis).

d. Provide guidance and assistance during the ground truthing of GIS-mapped data.

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e. Assist in the production of inventory material, providing guidance and advice on presentation, utility and data sharing.

(ii). Review and Consultation Phase

a. Together with other members of the review and consultation team review the findings of the inventory and the 1990 Master Plan to determine the continuing relevance of the Plan and the extent to which it needs to be revised and updated.

b. Working with the team leader, the consulting team and senior MOI and DOI officials, Identify issues and opportunities for the next 25 years from a land use and land use planning perspective.

c. Working with the team leader, the consulting team and senior MOI and DOI officials, help to formulate the initial proposed approach and strategy and prepare documents outlining it.

d. Provide guidance on land use issues during the stakeholder workshop. e. On the basis of the consensus reached at the workshop help to review

and modify the proposed approach to future irrigation development and the Master Plan updating.

f. Assist with the preparation of the final workshop documentation.

B. National Experts

1. Water Resources Planner/Deputy Team Leader (24 person months)

287. Qualifications: 15 years experience in the water resources inventory, sector planning and project planning; experience in the use and support of GIS-based analysis for water resources inventory and planning; a sound knowledge of the physical resources and socio-economic characteristics of Nepal; a proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 288. Responsibilities: Assist and backstop the team leader in his/her duties as outlined in section A1 above.

2. Land Use Planner (20 person months)

289. Qualifications: 10 years experience in the land use inventory, land use planning and project planning; experience in the use and support of GIS-based analysis for land resources and socio-economic inventory and planning; a sound knowledge of the physical resources and socio-economic characteristics of Nepal; a proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 290. Responsibilities:

(i). Assist and backstop the international land use and agriculture planner in his/her duties as outlined in section A2 above.

(ii). Together with the GIS specialist, review the available GIS information on land use and land capability and determine the data base and platform required to assess land suitability for irrigation, land use, seasonal cropping patterns, and potential productivity in irrigated or potentially irrigable areas. Data will be presented in a series of overlays on a national and district basis. Depending on

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the data available historical trends in land use and agriculture production will be tracked and identified.

(iii). Produce a series of maps showing, for irrigated or potentially irrigated land, the information indicated in item (ii) above.

(iv). Through a series of field visits, ground truth the maps prepared and refine the mapping analysis.

(v). Incorporate the maps into the overall inventory highlighting any special features or concerns which become apparent during the mapping exercise (particularly poor soils, environmentally protected areas, land slide hazards etc.).

(vi). Participate in the review and consultation phase, providing input (particularly about land use and land use potential) into the initial strategy formulation and the stakeholder workshop.

3. Irrigation Engineer – Inventory Phase (18 person months)

291. Qualifications: 15 years experience in the water resources inventory, sector planning and project planning; experience in the use and support of GIS-based analysis for water resources inventory and planning; a sound knowledge of the physical resources and socio-economic characteristics of Nepal; a proven ability to work with a multinational team; and a Masters’ level degree equivalent or higher in a related field. 292. Responsibilities:

(i). Together with the GIS specialist, review the available GIS information on land use and water resources and determine the data base and platform required to assess the extent of coverage of existing irrigation infrastructure, the actual extent of area irrigated on a seasonal basis, the type of irrigation being provided (surface, groundwater or other) and past trends in either the growth or shrinkage of irrigation coverage. Data will be presented in a series of overlays on a national and district basis.

(ii). On the basis of the GIS irrigation coverage maps, and together with the team leader and deputy team leader, examine district irrigation and crop production records and through ground truthing and field interviews reconcile the district statistics with the outcome of the GIS analysis. This will be presented on a national and district by district basis.

(iii). Provide up-to-date data on the irrigation coverage by type and by season versus the existing available infrastructure and identify schemes which are particularly underserved and in need of priority upgrading.

(iv). On the basis of information from the hydrologist, identify areas where the cropping season can be extended beyond the current level of coverage, both in terms of existing schemes and potential new infrastructure or groundwater development.

(v). Produce a series of digitized irrigation maps on a district and national basis indicating extent of irrigable area, extent of currently irrigated area on a single crop basis and on a multiple crop basis, the schemes most in need of upgrading and the schemes with the most potential for expansion given available water resources. Areas of groundwater potential will be clearly identified along with the percentage of present utilization. The maps will be produced on a platform which will allow the overlay of data provided by other experts such as the land use and agriculture planners, the social—cum-spatial planner and the hydrologist.

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4. Hydrologist / Hydro-Geologist – Inventory Phase (18 person months)

293. Qualifications: 15 years experience in the water resources inventory, sector planning and project planning; experience in the use and support of GIS-based analysis for water resources inventory and planning; experience in flood forecasting and assessment and a expertise in groundwater use; a proven ability to work with a multinational team; and a Masters’ level degree equivalent or higher in a related field. 294. Responsibilities:

(i). Together with the GIS specialist and the irrigation engineer review the available GIS information on physiography, ground and surface water resources, precipitation and climatic differentiation. Determine the data base and platform required to assess potential water resources available for irrigation under a number of different scenarios, as well as water induced hazards such as floods or landslides which might affect either irrigation potential or the sustainability of irrigation infrastructure. Data will be presented in a series of overlays on a national and district basis.

(ii). Produce a series of maps for irrigated or irrigable areas showing surface water resources available on a seasonal basis, identifying rivers with off-season irrigation potential; the extent of the groundwater resource and any areas of particular high or low extraction potential; water resources infrastructure for uses other than irrigation (flood control structure, dams, hydroelectric plants) as well as major structures planned for future development.

(iii). Work with the irrigation engineer to identify areas of particularly high irrigation development potential as well as areas of particular concern (such as high flood hazards).

(iv). Assist in the ground truthing and rationalization of existing irrigation schemes vis-à-vis the GIS based inventory and existing district records.

(v). Incorporate the maps into the overall inventory highlighting any special features or concerns which become apparent during the mapping exercise.

5. Social cum Spatial Planner – Inventory Phase (18 person months)

295. Qualifications: 15 years experience in social and spatial analysis, geography or a similar discipline, with social sector planning, urban development planning or transportation planning experience; experience in the use and support of GIS-based analysis for social, urban or transport planning; a proven ability to work with a multinational team; and a Masters’ level degree equivalent or higher in a related field. 296. Responsibilities:

(i). Together with the GIS specialist and the irrigation engineer review the available GIS information on urban settlement, transportation links and socio-economic characteristics such as poverty levels and ethnicity and determine the best data base and platform to present this information. Data will be presented in a series of overlays on a national and district basis.

(ii). Produce a series of maps for irrigated or irrigable areas showing existing urban settlements and trends in urbanization over time; major transportation links; basic socio-economic data such as poverty levels, ethnicity and the location of particularly vulnerable populations.

(iii). Work with international and national water resources planners to determine and map areas of significant interaction between urban development, existing irrigation systems and conflicting demands for land and water; the interaction

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between irrigated areas and areas of high development priority based on social factors such as poverty or vulnerable groups.

(iv). Incorporate the maps into the overall inventory highlighting any special features or concerns which become apparent during the mapping exercise. 6. GIS Specialist – Inventory Phase (18 person months)

297. Qualifications: 15 years experience GIS-based resource mapping preferably with experience in the inventory of water resources and land use. A full knowledge of the GIS data available for Nepal and a Masters’ level degree equivalent or higher in a related field. 298. Responsibilities:

(i). Work with DOI representatives, the team leader and deputy team leader to contract a firm to provide GIS data and mapping facilities for the inventory phase.

(ii). Work with the individual experts to ensure that they can identify the data needed to carry out their GIS analyses as well as to identify the best platform on which to present the inventory, the various overlays and the final analyses.

(iii). Take primary responsibility in supervising implementation of the GIS contract under the guidance of the team leader.

(iv). Provide quality control guidance and assistance during the inventory analysis period, ensuring that standards and parameters are consistent and, through spot checking, that analyses are accurate.

(v). Work with the team leader and the deputy team leader to ensure that the inventory is presented in a form that is readily accessible and usable by the maximum possible number of stakeholders.

7. Agriculture Economist (9 person months)

299. Qualifications: 15 years experience in agriculture development planning;; a sound knowledge of agriculture economic principles and experience in the economic and financial analysis of irrigation projects; a sound knowledge of the socio-economic conditions prevailing in Nepal; proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 300. Responsibilities:

(i). Review and Consultation Phase a. Together with other members of the review and consultation team, review

the findings of the inventory and the 1990 Master Plan to determine the continuing relevance of the Plan and the extent to which it needs to be revised and updated.

b. Working with the consulting team and senior MOI and DOI officials, provide an agriculture sector context within which irrigation development may be viewed and identify issues and opportunities for the next 25 years. Draw on the findings of the recently completed Agriculture Development Strategy to do this.

c. Working with the consulting team and senior MOI and DOI officials, assist in formulating the initial proposed approach and strategy and prepare documents outlining it.

d. Participate in the stakeholder's workshop providing guidance from the agriculture production and socio-economic point of view.

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e. Provide guidance during the workshop helping to develop a stakeholder consensus on the future development of irrigation in the country by presenting a sound agriculture sector context within which irrigation should take place.

f. On the basis of the consensus reached at the workshop review and modify the proposed approach to the Master Plan updating.

g. Help to ensure that the directions to be taken in irrigation development for the next 25 years are clearly enunciated in the final workshop documentation.

(ii). Master Plan Updating Phase

a. Assist in the prioritization of proposed investments by assessing benefits from an agronomic point of view, looking at cropping patterns, likely yields, marketing potentials, and farmer support required.

b. Using costs provided by the Sr. Irrigation Engineer (see below) and other team members, undertake a preliminary economic analysis of the proposed priority schemes to provide further guidance on their feasibility and prioritization.

8. Social Specialist (9 person months)

301. Qualifications: 15 years experience in social development and social safeguard analysis; experience in the use and interpretation of GIS and other data for planning purposes; a basic knowledge of social development principles; a sound knowledge of the socio-economic conditions prevailing in Nepal; proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field. 302. Responsibilities:

(i). Review and Consultation Phase a. Working with the consulting team and senior MOI and DOI officials,

provide a social development context within which irrigation development may be viewed and identify issues and opportunities for the next 25 years. Indicate how identified potentials can be developed or exploited to reduce pockets of high level poverty and improve social equity in various parts of the country.

b. Working with the consulting team and senior MOI and DOI officials, assist in formulating the initial proposed approach and strategy and prepare documents outlining it.

c. Participate in the stakeholder's workshop providing guidance from the social development and safeguard point of view.

d. Provide guidance during the workshop helping to develop a stakeholder consensus on the future direction of irrigation development in the country by presenting a sound social development context within which irrigation should take place.

e. On the basis of the consensus reached at the workshop assist in the review and modification of the proposed approach to the Master Plan updating.

f. Help to ensure that the social impact of irrigation development for the next 25 years is clearly enunciated in the final workshop documentation.

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(ii). Master Plan Updating Phase

a. Assist in the prioritization of proposed investments by assessing the likely impact of proposed irrigation developments on poverty, poverty reduction, local food deficits and social inclusion.

b. On that basis, assist in the prioritization of irrigation investments proposed for inclusion in the plan.

c. Identify any proposed investments which may have a negative effect on social equity or equality and propose mitigation measures (including a lowering of priority).

9. Communication Specialist (9 person months)

303. Qualifications: 15 years experience working in the agriculture and/or water resources sector; experience in knowledge management, workshop facilitation and organization and information dissemination; a degree in a relevant discipline to at least Master’s level. 304. Responsibilities:

(i). Review and Consultation Phase a. Work with the team leader and deputy team leader to determine the best

means of disseminating the findings of the inventory at a national, international and local level and determining to institutions/agencies/persons to which it should be sent.

b. Assist in summarizing the conclusions of the analysis of the inventory and the review of the 1990 Master Plan and disseminating the results to key stakeholders.

c. Take a lead role in preparing the consultation workshop, assisting in deciding the participants, venue and content of documentation to be provided.

d. Manage the workshop and assist in the facilitation efforts. e. Assist in preparing and disseminating documentation on the workshop

decisions and conclusions.

(ii). Master Plan Updating Phase a. Consult with the DOI and the team leader on the best means of

disseminating the Update Master Plan and its findings, including form of presentation and the institutions/agencies and persons to which it will be sent.

b. Supervise the production, packaging and dissemination of the final Master Plan upgrading outputs and ensure that the data are stored in a secure and accessible manner.

10. Sr. Irrigation Engineer (6 person months)

305. Qualifications: 15 years experience in the irrigation sector planning, designing and implementing projects; a full knowledge of the irrigation subsector and the range of potential projects in Nepal; experience in project design and costing; a proven ability to work with a multinational team; experience with consensus-based planning activities; and a Masters’ level degree equivalent or higher in a related field.

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(i). Master Plan Updating Phase a. Review the results of the inventory and the outcome of the workshop. b. Participate in the identification of selection and prioritization criteria for

investment projects which meet the development directions agreed upon during the review and consultation phase.

c. Along with the team leader and deputy team leader, review candidate projects suggested by the DOI or divisional and district offices and assist in their prioritization.

d. Assist in identifying projects with specific issues or concerns such as sub-basin transfer or multipurpose use.

e. Provide preliminary costings for the proposed projects using a whole life-of-project costing basis including capital costs and recurrent costs.

f. Along with the capital investment costs of projects identify the needed operational cost and indicate likely sources for them.

g. Contribute to the finalization of Master Plan documentation.

11. Environment / Climate Change Specialist (3 person months)

306. Qualifications: Must have a Masters’ degree in environment science, preferably in environmental engineering; 15 years of general experience; and 10 years experience in the field of environment encompassing practical experience in environmental screening, preparation of environmental assessment (EIA, IEE) and environmental management plans (EMPs), conduct EMP compliance monitoring and reporting, and implementing institutional strengthening and capacity development trainings in the field of environment and climate change. S/he must have at least 2 years work experience in the areas of climate change risk assessment, planning for climate change adaptation and building climate resilient infrastructure. S/he must have work experience in at least 2 irrigation projects. S/he shall have experience in assessing environmental concerns of water resources projects; have familiarity with climate change concerns and climate change projections for Nepal; and a proven ability to work with a multinational team. 307. Responsibilities:

(i) Review GON policies and legal provisions related to environmental safeguards, biodiversity conservation and climate change; and irrigation and water resources policies, strategies and plans.

(ii) Review the results of the inventory and the outcome of the workshop. (iii) Participate in the identification of selection and prioritization criteria for

investment projects from the point of view of environmental sustainability and climate change adaptation and climate resilient infrastructures.

(iv) Review projects proposed for inclusion in the Master Plan for environmental concerns and identify major concerns, suggesting possible mitigation measures or alternatives.

(v) Examine the projects proposed for inclusion in the Master Plan in terms of preparation for climate change. Determine if design parameters and costs have taken into account likely risks emanating from climate change. Recommend remedial measures to project design and selection on the basis of likely climate change impacts to be expected over the design period of the projects proposed.

(vi) Propose curriculum for environmental safeguards and climate change risk reduction for institutional strengthening and capacity development of the ministry and its departments.

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V. EXPECTED OUTPUTS

308. A full inventory of existing irrigation facilities within the context of potential irrigable area, current irrigation efficiency, past and future land use trends, future agriculture potential, available water resources, the likely impact of climate change, social characteristics and future development trends. 309. The Master Plan shall include a GIS based inventory of total agriculture land of the country, possible and existing type and method of irrigation for each of those blocks of land, and potential sources of irrigation with quantity of water. The Plan shall propose appropriate cropping types and pattern for different eco-regions of the country considering both with and without irrigation facility. The Master Plan shall also include the agriculture support services available and required in future, and plan for required irrigation infrastructure including irrigation service roads and market facilities. The Master Plan will provide a costed and prioritized list of investments with a recommended schedule, economic analysis and roles and responsibilities of local and central level implementing agencies, taking into account the factors indicated in (i) above as well as potential sources of finance and the scope of investment possibilities.

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E. Terms of Reference for Nongovernment Organizations

I. Irrigation Efficiency Improvement Projects Preparation

a. Scope of Services 310. Nongovernment organizations (NGOs) will be recruited to provide liaison between the intended beneficiaries and affected persons of proposed irrigation schemes and Government personnel and the project preparation and consulting team. It will be their role, on an a priori basis, to determine whether the land and water users of a particular scheme are interested in participating in a subproject; whether or not there is a functioning institutional structure for water user coordination and cooperation; the steps needed to improve or set up such a structure and capacity improvement needed to ensure its operation. The NGOs will also play a key role interceding with the water and land users to determine the physical improvement works to be undertaken; ensuring that equal opportunity is provided to beneficiaries’ participation in the construction and monitoring activities; and determining the post-improvement operation, management, and maintenance arrangements. They will coordinate with district office of the implementing agency and the water resources development committee in the district development committees (DDCs), and work directly at the village (VDCs) and beneficiary level to ensure full involvement of all social groups in the project areas.

b. Qualifications 311. NGOs must be registered community service organizations with experience in the project area. Local NGOs are desired. Their staff must have proven experience in community development and social mobilization and, if possible, technical expertise in either agriculture, irrigation, community-management or rural institutions management. They should have a strong experience working with women, poor and excluded groups in the project area with adequate gender equality and social inclusion (GESI) expertise within the institution. Previous experience working with international development projects would be a major asset.

c. Scope of Services 312. NGOs will

(i) Together with project staff, discuss the project and intended subproject scope with the local government bodies (DDCs/VDCs) and concerned local level government organizations including district agriculture development offices (DADOs). The DDCs/VDCs will be informed by providing them clear explanation of the project and the process whereby local WUAs/groups within the VDCs/DDCs can initiate actions to obtain project assistance.

(ii) together with community organizers from the consultant team, consult village residents within the scheme’s area of influence at all income and social levels to inform them of the intent and scope of the project as a whole and the subproject in particular. They will also be informed of the potential benefits and the likely concomitant responsibilities of participation in the projects. This will be done through village meetings and focus group meetings with various social groups, organized by the NGOs. Information dissemination activities will be focused not only on established village leaders and higher level income groups, but also on vulnerable groups – dalits and janajatis, indigenous people, women, female headed households, and landless members of the village population.

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(iii) ascertain whether or not there is a water user association (WUA) in the village, whether or not it is active and inclusive, and if one does not exist or if it is not active or inclusive, whether or not villagers would be willing either establish or re-establish one.

(iv) assess the willingness of the farmers to contribute in cash or kind in the subproject as per the irrigation policy of the Government. Villages not interested in participating in the project (for whatever reason) or not interested in forming or reviving a WUA or not willing to contribute in the subproject will not be considered for further participation in project activities. In addition, ensure that any potential environmental or social safeguards issues discussed during consultation meeting and required safeguards planning documents are shared with beneficiary households and affected people.

(v) after full consultations and an affirmation of villagers of a willingness to participate and contribute in the subprojects, undertake further consultations to establish the current robustness and viability of the WUA and what steps need to be taken to ensure that the WUA is both fully functional and fully representative. Measures will then be taken with project funds to begin to expand the capacity of any existing WUA and to work towards establishing one if no workable WUA exists.

(vi) together with project technical staff determine improvement works needed to upgrade the particular scheme to fully functional condition. This will be done on a consultative basis together with the members of the WUA, consultant community organizers, divisional and subdivisional staff of the Department of Irrigation (DOI), DADOs and technical project preparation consultants with assistance and intercession from the NGO staff. This step will entail a walk-through of irrigation facilities together with farmers group/WUAs and a determination of the proposed rehabilitation or upgrading measures to be taken and the particular designs to be used. Once again full participation will be aimed at in determining the actual physical works to be undertaken and the designs to be used. WUA members will then need to agree to take on the operation and maintenance responsibilities for the upgraded facilities.

(vii) assist the community organizers to broker an agreement with each WUA on (a) the consultation and participation activities to be undertaken during the construction period; (b) the role of the WUAs, village level authorities, individual land owners and vulnerable group representatives in implementation monitoring; (c) the ultimate responsibilities for the future operation and maintenance of the scheme itself; (d) the financial and managerial operation of the WUA; (e) cash and kind contribution in the works and setting the irrigation service fee for regular and recurrent maintenance of the system; and (f) preparation of the water management plans for equal distribution of benefits reaching the population in the area of influence. All of these agreements will be recorded and act a basis for an agreement between the WUA and DOI for a subproject implementation plan.

(viii) since social conditions and practices vary from region to region and village to village, the community organizers and NGOs will determine the best consultative forum for each of the above steps, dependent on the specific situation and social structure in a particular village, and identify best method to bring in the marginalized and excluded groups in the discussion and consultation sessions.

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II. Water Induced Disaster Prevention Project Preparation

a. Scope of Services 313. NGOs will be recruited to ensure full and open information dissemination to people potentially affected both negatively and positively by proposed project works, full consultation and feedback in the design of disaster prevention works, the monitoring of the social impact of project works and the resolution or mitigation of negative impacts through an open and transparent process.

b. Qualifications 314. NGOs must be registered community service organizations with experience in the project area. Their staff must have proven experience in community development and social mobilization and consultation and, a comprehensive understanding of the social and institutional structure of rural societies. Previous experience working with international development projects would be a major asset.

c. Scope of Services 315. NGOs will

(i) determine the best means of carrying out an information dissemination and consultation process once disaster prevention works have been identified.

(ii) assist project staff and consultants in organizing and participating in open meetings as well as focus group meetings with vulnerable and special groups will be organized.

(iii) ensure that any potential environmental, resettlement, or gender and social inclusion issues will be raised and discussed in full as well as any measures which may need to be taken to deal with households already affected by or displaced by recent disasters.

(iv) act as facilitators in resolving any social problems arising from construction works or land acquisition and resettlement required by the construction works.

(v) help to determine a mechanism in order to reach agreement with potential beneficiaries on (a) their role in the design of disaster prevention measures; (b) their role in construction monitoring; (c) their role (if any) in the post-project operation and maintenance of disaster prevention structures and (d) any social or environmental mitigation measures which might be necessary.

(vi) assist impact monitoring of the disaster prevention works through periodic visits to project sites and consultations with affected people.

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VII. SAFEGUARDS

316. Since the Facility mainly entails studies and preparing candidate projects for funding as well as some capacity building activities, and will not involve any physical implementation, the safeguard categories for environment, involuntary resettlement, and indigenous peoples are all “C”. In general it is anticipated that most of the ensuing projects will not entail any significant environmental, involuntary resettlement or indigenous peoples issues. This is because most of the investments in water resources management are likely to entail the upgrading and improved usage of existing infrastructure or environmental improvements through flood protection and water induced disaster risk reduction measures. Nonetheless, a full review and assessment of safeguard issues along with the preparation of mitigation measures will be included in each of the preparatory studies, in accordance with ADB's Safeguard Policy Statement (2009) and government guidelines, regulations, and policies. 317. One positive aspect of the Facility’s capacity building activities is that it will include the upgrading of the Environment Section of DOI to a Social and Environment Section, establishing a Social and Environment Desk within DWIDP. Training in safeguard measures for staff of MOI, DOI and DWIDP will strengthen safeguard concerns in project preparation and implementation. 318. To ensure environmental and social safeguards of ensuing projects, the environmental assessment and review framework, resettlement framework, and indigenous peoples planning framework have been prepared to guide safeguard due diligence on projects to be prepared under the Facility. Each subproject under the projects to be prepared by the Facility will be subject to environmental and social screening to avoid adverse impacts such as encroaching on the habitats of critical biodiversity and ecologically sensitive protected areas, indigenous peoples, sites of historical and cultural values, and areas vulnerable to hazards like landslide and flood. Subprojects with Category A impacts in terms of the environment, resettlement or indigenous peoples will not be included in the scope of any of the projects to be prepared under the Facility. 319. The list of potential environmental impacts, their mitigation measures, institutional arrangement for compliance monitoring and reporting of EMP, the outlines for the initial environmental examination have been described in the EARF. Similarly, an involuntary resettlement matrix, and outline of full and short resettlement plans is provided in the RF. 320. Climate change adaptation. The design for project preparation shall consider the following climate change adaptation measures:

- Assess the likely effects of climate change on source of water; - Examine the possible short and long term impacts of climate change on irrigation

infrastructure operation and agriculture cropping pattern; - Avoid unstable slopes, high risk soil erosion prone and landslide areas, and water

logged areas; - Make provisions and arrangements for required climate resilient infrastructure and

timely maintenance of the system; - Consider plans to protect watershed of water sources by controlling deforestation

and re-plantation in participation with local communities; - Use climate change and disaster risk screening tool developed by ADB for climate

screening of projects; - Train farmers in climate change adaptation and use of climate resilient crops.

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VIII. GENDER AND SOCIAL DIMENSIONS

321. The project is classified as Effective Gender Mainstreaming with related gender design features, activities, and resource inputs. Financial allocation has been made for gender equality and social inclusion (GESI) integration in the project with particular focus on preparing project documents for Mid-Hills Irrigation Efficiency Improvement Project (MIEIP), Water-Induced Disaster Prevention Project (WIDPP), and Terai Irrigation Efficiency Improvement Project (TIEIP) for the development of GESI action plan (GESI AP), strengthening the Department of Irrigation (DOI) and Department of Water Induced Disaster Prevention (DWIDP) sections and capacity building of staff on GESI related policies, and requirements. The project preparatory facility will help in preparing GESI Action plans of ensuing projects as per the attached GESI Action Framework as presented below which has been prepared for the Facility with the objective that all components of the Facility are implemented in a GESI responsive manner. It provides detailed tasks and performance indicators as related to outputs. The Framework will in particular guide the development of GESI AP during project preparation of the MIEIP, water-induced hazard mapping and the preparation of WIDPP, and TIEIP.

Table: Gender Equality and Social Inclusion Framework Outputs Tasks Indicators Responsibilities1. Detailed feasibility studies for high priority water resources projects

Carry out GESI analysis for ensuing projects during project preparation. This should assess: Geographic exclusion and access to irrigation within the

command area Water use patterns specially for marginal land holders,

tail enders, poor Access to land, land use and cropping pattern Access to information related to resources and services Extent of influence in the design of the irrigation projects

(consultation) Representation and participation in user’s committee and

other operation and maintenance committees Access to non-conventional technologies related to

irrigation and agriculture extension services Role and capacity of WUAs in the management and

operation User’s fees and maintenance issues

Identify appropriate ADB Gender Mainstreaming Categories and ensure that the projects meet the requirements in project design features and indicators.a Based on the GESI analysis, prepare GESI action plan for GEN and EGM classified projects with clearly defined performance targets and indicators, and responsibilities for each outputs including human resources, capacity development needs and budgeting requirement.

The design of ensuing projects carry out GESI analysis in consultation with key stakeholders - WUA members, beneficiaries that include women, excluded groups, female headed-households as specific to the project and results, and indicators developed based on the analysis. The design for individual projects includes Social Development expert (GESI) in the team Confirmation that the requirements as outlined in the ADB gender classification is met GESI action plan prepared with clearly defined performance targets, indicators, responsibilities. Sex and caste/ethnicity disaggregated data on participation, representation, beneficiaries, and in

FMU, DOI, and DWIDP

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Outputs Tasks Indicators Responsibilities

While preparing GESI Action Plan, ensure that: Consultation during planning and design stage Facilities required at the construction site such as

separate toilets Identification of subprojects, location, and beneficiaries to

positively impact the women and excluded Participation and representation in committees and in

key decision making positions Equal wages paid to women and men laborers Entitlement packages for women and excluded Inclusion in any awareness and capacity development

activities

Ensure that Gender and Social Development expert is included in the team in preparing the documents Suitable protection and mitigation measures are GESI responsive in the mapping and preparation of water-induced disaster prevention project.

training /skill, awareness activities. Adequate information on consultations carried out with women and excluded groups 33% women representation in WUAs in their executive committees, entitlement committees 40% representation of women in project related activities Women employment opportunity (33% minimum) and proportionately from other excluded groups in construction Record of wages paid show no discrepancies Details of entitlement disbursement as per the safeguard framework Sufficient budget allocation for GESI implementation Mitigation measures and other social risks address GESI concerns

2. Environmental, social, and technical capacity of the DOI and DWIDP improved a) Strengthening

social and environmental section

b) Technical Training for DOI and DWIDP Personnel

Ensure that GESI is reflected in the TORs of the section with clear mandate, authority and adequate resources GESI mainstreaming guideline for planning and implementation prepared Provide GESI sensitization training to the section staff, FMU and other related staff on GESI policy, principle and requirements Training materials include GESI related packages

TORs prepared for the section GESI guideline prepared Training carried out for the staff, PIUs with (30% women) and proportionate number of excluded Training package includes GESI session and carried out by GESI expert

FMU, DOI and DWIDP

3. IMP updated Ensure that GESI is one of the criterions for selection of high priority projects to be included in the revised IMP. Ensure high priority projects identified in IMP are GESI responsive (preferably GEN or EGM gender categorization). This includes projects that have:

Priority projects selection are GESI responsive and respond to the needs and priorities of women and excluded.

GESI analysis specific to the project carried out

FMU, DOI, and MOI

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Outputs Tasks Indicators Responsibilities GESI outcomes and features/indicators Gender and social analysis carried out and needs,

demands and constraints of women and excluded identified

clearly identified targets and beneficiaries including women, poor and excluded (disaggregated data available)

mechanisms are in place for effective representation in decision making, management and operation of projects

consultation and participation plans include women and excluded groups/organizations during design and implementation

commitment to pay equal wages for equal value of work for involvement of women and men in all stages

entitlement/resettlement packages for women, poor and excluded

adequate budget allocation for GESI implementation

and results, indicators developed based on the analysis Sex and caste/ethnicity disaggregated data on participation, representation, beneficiaries, and in training /skill, awareness activities Adequate information on consultations carried out with women and excluded groups 33% women representation in WUAs in their executive committees, entitlement committees 40% representation of women in project related activities Women employment opportunity (33% minimum) and proportionately from other excluded groups in construction Sufficient budget allocation for GESI implementation

4. Efficient facility management, FMU set up with qualified staff, adequate office equipment, supplies, resources and availability of consulting services, project monitoring

Ensure

representation of women in staff and consultant positions equal opportunity in project related training and

orientation events women and excluded participate and involve in project

activities and gain equitable benefits the MIS at DOI includes sex and caste, ethnicity

disaggregated information

30% women and proportionate number from other excluded groups in project staff and consultant positions 30% women and proportionate number from other excluded groups in training and orientation for MIS is established and sex, caste and ethnicity disaggregated data are collected and maintained at the central level.

FMU, DOI, and DWIDP

ADB = Asian Development Bank; DOI=Department of Irrigation; DWIDP= Department of Water Induced Disaster Prevention; EGM = effective gender mainstreaming; GEN =gender equity; GESI = gender equality and social inclusion; IMP = Irrigation Master Plan; MIS = management information system; PIU = project implementation unit; FMU = facility management unit; TOR = terms of reference; WUA = water users association. a Please refer to Guidelines for Gender Mainstreaming Categories of ADB Projects at http://www.adb.org/Gender/gender-categories.asp. 322. The design and implementation of ensuing projects under the Facility will ensure that all user’s association, and committees formed will have at least 33% women’s representation and proportionate number from socially excluded groups; employment generation through the construction and rehabilitation of irrigation systems will ensure equal pay for equal value of work for both men and women, special attention will be given to seek views and feedback from women, poor, excluded including community based

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organizations/NGOs in the consultation process so that the design features have the potential to maximize the benefits reaching women, poor and excluded. Further, prioritization of projects will consider the needs and demands of women, poor and excluded and that are located in geographically remote and excluded pockets. A detailed guideline that includes implementation plan for GESI Action Framework will be prepared by the DOI section. This will be reviewed annually and reports prepared on the progress. The Environmental and Social Section and the FMU in DOI are accountable for achieving results of GESI Action Framework. The GESI consultant placed at the Environment and Social Section of DOI have been provisioned with adequate person-month inputs in ensuring that the tasks as outlined in the Framework are completed and set indicators are achieved. ADB-Government joint review missions will assess the progress and identify issues in implementation of GESI Action Framework and suggest necessary actions for improvement.

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IX. CONSULTATION AND PARTICIPATION PLAN

A. Introduction 323. Consultation with and the participation of intended beneficiaries and other stakeholders is an important and essential component of the preparation and implementation of development projects, especially in the context of agriculture, rural development and water resources management projects. While the current project is only a Facility providing funds for preparing future investment project and planning documents, measures for consultation and participation have been built into its design. These differ in each of the project elements and may be divided into:

i. participation and consultation in the preparation of irrigation efficiency improvement projects;

ii. participation and consultation in the preparation of water-induced disaster prevention project;

iii. participation and consultation in updating the Irrigation Master Plan; and iv. participation and consultation in project management and capacity building.

324. These four scenarios are outlined below: ADB's Guide to Participation17 will be followed for participatory methods related to stakeholder analysis, communications plans, and participatory plans. B. Participation and Consultation in the Preparation of Irrigation Efficiency Improvement Projects 325. Two irrigation efficiency improvement projects will be prepared under the Facility, one in the mid-hills and another in the terai region of the country. Information dissemination, consultation and participation of beneficiaries is a fundamental aspect of the project identification, design and implementation activities for these two projects. The primary mechanism for this will be through local bodies and the nongovernment organizations (NGOs). The NGOs will work under the guidance and direction of community organizers from the project preparation consulting team and recruited expressly to ensure full and constructive consultation and participation in all aspects of project preparation. These NGOs will coordinate with concerned division and subdivision offices of the implementing agency and the water resources development committee in the district development committees (DDCs), and work directly at the village (VDCs) and beneficiary level to ensure full involvement of all social groups in the project areas. Community service organizations (CSOs) such as NGOs have a long and productive history in Nepal. They have been positively and constructively involved in a number of ADB projects in the past including rural credit projects, livestock projects and rural infrastructure development projects. In the water resources sector, NGOs are currently active in implementing the Community-Managed Irrigated Agriculture Sector Project and the Community Irrigation Project. 326. Prior to any subproject screening, selection, design and preparation activities, the first step will be to take on board the local government bodies including district development committees (DDCs) and village development committees (VDCs), and concerned local level

17 http://beta.adb.org/documents/strengthening-participation-development-results-asian-development-bank-guide-

participation?ref=site/ngos/publications

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government organizations including district agriculture development offices (DADOs). The DDCs have water resources development committee with application from farmers or WUAs for irrigation systems rehabilitation. The DDCs/VDCs will be informed by providing them clear explanation of the Project and the process whereby local WUAs/groups within the VDCs/DDCs can initiate actions to obtain project assistance. The Project through DDCs and VDCs will also inform local NGOs and community based organizations (CBOs) about the project and its process. The NGO appointed for the Project shall facilitate the above activities and will also consult village residents within the scheme’s area of influence at all income levels and with all social groups to inform them of the intent and scope of the project as a whole and the subproject in particular. They will also be informed of the potential benefits and the likely concomitant responsibilities of participation in the projects. This will be done through village meetings and focus group meetings with various social groups, organized by the NGOs. Dissemination of information through local FM radio could also be adopted as a tool for wider dissemination of the information. Information dissemination activities will be focused not only on established village leaders and higher level income groups, but also on vulnerable groups, indigenous people, women, landless members, and female-headed households of the village population. 327. An important aspect of these initial consultations will be to ascertain whether or not there is a water user association (WUA) in the village, whether or not it is active and inclusive, and if one does not exist or if it is not active or inclusive, whether or not villagers would be willing either to establish or re-establish one. Also assessed will be the willingness of the farmers to contribute in cash and kind in the subproject as per the irrigation policy of the Government. Villages not interested in participating in the project (for whatever reason) or not interested in forming or reviving a WUA or not willing to contribute in the subproject will not be considered for further participation in project activities. 328. After full consultations and an affirmation of villagers of a willingness to participate and contribute in the subprojects, further consultations will be undertaken to establish the current robustness and viability of the WUA and what steps need to be taken to ensure that the WUA is both fully functional and fully represented. Measures will then be taken with project funds to begin to expand the capacity of any existing WUA and to work towards establishing one if no workable WUA exists. 329. The next step will be to determine improvement works needed to upgrade the particular scheme to fully functional condition. This will be done on a consultative basis together with the membership of the WUA, consultant community organizers, divisional and subdivisional staff of the Department of Irrigation (DOI), DADOs and technical project preparation consultants with assistance and intercession from the NGO staff. This step will entail a walk-through of irrigation facilities together with farmers group/WUAs and a determination of the proposed rehabilitation/upgrading measures to be taken and the particular designs to be used. Once again full participation will be aimed in determining the actual physical works to be undertaken and the designs to be used. WUA members will then need to agree to take on the operation and maintenance responsibilities for the upgraded facilities. 330. As a final step, again with the intercession of community organizers and NGOs, agreement will be reached with each WUA on (i) the consultation and participation activities to be undertaken during the construction period; (ii) the role of the WUAs, village level authorities, individual land owners and vulnerable group representatives in implementation monitoring; (iii) the ultimate responsibilities for the future operation and maintenance of the scheme itself; (v) the financial and managerial operation of the WUA; and (vi) cash and kind contribution in the

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works and raise irrigation service fee for regular and recurrent maintenance of the system. All of these agreements will be recorded and act as basis for an agreement between the WUA and DOI for a subproject implementation plan. 331. Since social conditions and practices vary from region to region and village to village, the community organizers and NGOs will determine the best consultative forum for each of the above steps, dependent on the specific situation and social structure in a particular village. In each consultation sessions NGOs facilitate in ensuring that voices from women, poor and excluded groups are adequately considered. C. Consultation and Participation in Preparing the Water-Induced Disaster

Prevention Project 332. The extent of consultation and participation in the preparation of a water-induced disaster prevention project will be different from irrigation projects. In this type of project there is no central focus around which to organize consultation and participation activities - i.e. an irrigation scheme - and no potentially established organization or institution such as a WUA, dedicated to water induced disaster prevention. DDCs and VDCs also maintain list of disaster risk areas through their disaster risk management committee. Potential subprojects would thus be identified on the basis of requests reaching Department of Water Induced Disaster Prevention (DWIDP) and concerned division and subdivision offices of DWIDP in the field through the local government or potentially affected communities concerned about limiting the extent of existing water induced hazards or preventing them in future. 333. Consultation and participation will thus normally be undertaken after subproject sites are identified.18 From that point a similar process for irrigation projects would take place. NGOs would be recruited to determine the best means of carrying out an information dissemination and consultation process, and open meetings as well as focus group meetings with vulnerable and special groups will be organized. Project staff, staff of DWIDP and concerned division and subdivision offices of DWIDP, representatives of DDCs and VDCs would attend these meetings to brief potential beneficiaries and potentially affected groups on the works planned and preventive measures to be taken. Any potential environmental, resettlement, or social issues will be raised and discussed in full as well as any measures which may need to be taken to deal with households already affected by or displaced by recent disasters. 334. Once again, following a mechanism determined as optimal by the NGOs and community organizers, agreement will be reached with potential beneficiaries on (i) their role in the design of disaster prevention measures; (ii) their role in construction monitoring; (iii) their role (if any) in the post-project operation and maintenance of disaster prevention structures; and (iv) any social or environmental mitigation measures which might be necessary. These will be documented and will form as basis of an agreement with DWIDP prior to commencement of construction works.

18 Subproject sites will have to be selected where there is a risk of a disaster which needs to be prevented -- and it

may not necessarily be in the location the works will be carried out. The participation and consultation in this case is to ensure that the affected households understand why the subproject is being taken up, participate in the planning of the works and ensure that nobody suffers unduly from the subproject.

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D. Consultation and Preparation during the Updating of the Irrigation Master Plan 335. The work plan of the Updating of the Irrigation Master Plan includes a specific phase for review and consultation. During this phase the initial draft updated plan will be circulated to a wide range of stakeholders, including representatives of farmers’ organization, local NGOs/CBOs, women’s organization, indigenous group organizations, agriculture development groups, local business men supplying agri-industry goods for their comments. Subsequently a national level workshop will be held to consider all aspects of the Master Plan and to ensure that all points of view of all stakeholders are taken into account. The draft will only be finalized after a consensus is reached and stakeholder views are incorporated into the Master Plan. E. Consultation and Participation of Capacity Building Activities 336. The main consultative aspects of the capacity building activities will be undertaken during the needs assessment phase of the consulting services package. Staff of DOI, DWIDP and Ministry of Irrigation (MOI) will be consulted on their training needs, and courses will be designed and formulated on the basis of their participation in the needs assessment exercise. Other agencies (Ministry of Agriculture Development; Ministry of Energy; Ministry of Women, Children and Social Welfare for example) will also be consulted on the training and expertise they consider should be part of the general expertise of MOI, DWIDP and DOI staff. Consultation will also be held with Nepal administrative staff college of the Government to review, revise, update, and develop curriculum related to irrigation, disaster prevention, and environmental and social safeguards.

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X. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION

A. Project Design and Monitoring Framework

Design Summary Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms Assumptions and Risks

Impact More water efficient and climate and disaster resilient food production system

Average annual food crop production in the project areas increased by 100% by 2025 (baseline: to be evaluated when prepared projects begin) Improved irrigation efficiency along with improved drainage, and flood control on 200,000 hectares by 2025 Percentage of irrigated area with year-round irrigation increased to 65% by 2025 (baseline: 38% in 2010)

MOI statistics MOI statistics MOI statistics

AssumptionPolitical situation remains stable and provides conducive environment for economic growth. Risk Natural disasters and climate change affect pace of water resources management infrastructure provision or improvement.

Outcome Improved readiness of water resources management projects for implementation

Average time between project approval and first contract award for physical implementation reduced by 50% by 2016 (baseline: 2.5 years in 2011)

DOI and DWIDP project reports

Assumptiongovernment procedures responsive to advanced project preparation and rapid start up

Outputs 1. Detailed feasibility studies

for high priority water resources projects undertaken

Finalization of MIEIP preparation documents including GESI action plan, safeguard and environmental documents (by September 2013) At least 30% of MIEIP subprojects prepared to PAC approval level (by June 2014) Hazard and vulnerability mapping, including the impacts of climate change, for Naryani river basin completed (by March 2014) Finalization of WIDPP preparation documents including GESI action plan, safeguard and environmental documents (by September 2014) At least 30% of WIDPP subprojects prepared to PAC approval level (by March 2015) Finalization of TIEIP preparation documents including GESI action plan, safeguard and environmental documents (by March 2015) At least 30% of TIEIP subprojects prepared to PAC approval level (by June 2016)

DOI project reports DOI project reports DWIDP project reports DWIDP project reports DWIDP project reports DOI project reports DOI project reports

AssumptionFull coordination with and cooperation from other agencies engaged in water resources management

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Design Summary Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms Assumptions and Risks

Designed MIEIP, WIDPP, and TIEIP projects ensuring 33% women representation in WUAs

DOI and DWIDP project reports

2. Environmental, social, and technical capacity of DOI and DWIDP improved

TOR and environmental and social safeguards guidelines formulated for the Environmental and Social Section / Desk of DOI and DWIDP (by December 2013) All staff (at least 30% women) of the Environmental and Social Section oriented on the Section’s TOR and guidelines on environmental and social safeguards, and trained and participating in project preparation (by December 2016) DOI and DWIDP staff (at least 30% women) trained, based on need assessment (by December 2016) GESI guidelines on project planning and implementation prepared, and DOI and DWIDP staff trained on GESI (by June 2016)

DOI annual reports DOI annual reports DOI and DWIDP annual reports DOI and DWIDP annual reports

3. Irrigation Master Plan updated

MOI approval of updated Irrigation Master Plan with a GESI perspective incorporated (by December 2016)

MOI Minister approval

4. Efficient project management

Project staff and management and capacity building consultants (with at least 30% women) organized on time (by January 2013) Project monitoring system developed with GESI indicators and regularly updated with sex-disaggregated data Project implemented on time and within budget (by December 2016)

DOI project reports DOI project reports MOI monitoring report

Activities with Milestones Inputs

1. Detailed feasibility studies for high priority water resources projects undertaken

1.1 MIEIP consulting services RFP prepared (by end September 2012) 1.2 MIEIP consulting firm recruited (by end December 2012) 1.3 MIEIP preparation report to project funding level prepared (by end

September 2013) 1.4 At least 30% of MIEIP subprojects prepared to PAC approval level (by

end June 2014) 1.5 WIDPP consulting services RFP prepared (by end December 2012) 1.6 WIDPP consulting firm recruited (by end June 2013) 1.7 WIDPP hazard mapping for Naryani river basin completed (by end March

2014) 1.8 WIDPP preparation report to project funding level prepared (by end

September 2014) 1.9 At least 30% of WIDPP subprojects prepared to PAC approval level (by

end March 2015)

Grant

ADB: $11 million

Item Amount ($million)

Consulting Services 6.52

Surveys and Studies 2.18

Seminar, Workshop and Training

1.41

NGO Contracts 0.58

Vehicles, Equipment and Furniture

0.31

Government: $2.8 million

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Activities with Milestones Inputs

1.10 TIEIP consulting services RFP prepared (by end December 2013) 1.11 TIEIP consulting firm recruited ( by end June 2014) 1.12 TIEIP preparation report to project funding level prepared (by end March

2015) 1.13 At least 30% of TIEIP subprojects prepared to PAC level (by end June

2016)

2. Environmental, social, and technical capacity of DOI and DWIDP improved

2.1 Training consultants recruited (by end December 2012) 2.2 Needs assessments undertaken, GESI guidelines on project planning

and implementation prepared, and training programs designed (by end June, 2013)

2.3 Training activities, including GESI training, started (by beginning July 2013)

2.4 TOR and environmental and social safeguards guidelines for the Environmental and Social Section / Desk of DOI and DWIDP formulated (by end December 2013)

2.5 Field training undertaken in conjunction with preparation of projects (up to end June 2016)

3. Irrigation Master Plan updated 3.1 Consulting services RFP prepared (by end June 2013) 3.2 Consulting firm recruited (by end September 2013) 3.3 Extensive stakeholders consultations conducted with significant

participation of women (at least 30% of participants) and representatives of socially-excluded groups (20% of participants) (by December 2015)

3.4 Master Plan updated (by end December 2015)

4. Efficient project management 4.1 Project director and staff appointed (by end September 2012) 4.2 Project policy working group and technical working group established (by

end December 2012) 4.3 Project management and capacity building consultants recruited (by end

December 2012)

Consulting Services 0.94

Surveys and Studies 0.58

NGO Contracts 0.09

Staffing and Operating the Environment and Social Sections

0.34

Expanding DOI Building for FMU office

0.11

FMU Staff 0.38

FMU O&M Expenses 0.36

DOI = Department of Irrigation, DWIDP = Department of Water Induced Disaster Prevention, GESI = gender equality and social inclusion, MIEIP = Mid-Hills Irrigation Efficiency Improvement Project, MOI = Ministry of Irrigation, NGO = nongovernment organization, O&M = operation and maintenance, PAC = project appraisal committee, RFP = request for proposal, TIEIP = Terai Irrigation Efficiency Improvement Project, TOR = terms of reference, WIDPP = Water Induced Disaster Prevention Project, WUA = water users association. Source: Asian Development Bank estimates.

B. Monitoring

337. Project performance monitoring: Regular performance monitoring will be undertaken by the FMU and reflected in trimester reports on the progress of project preparation, the updating of the Irrigation Master Plan and capacity building efforts. Achievements will be related to the expected activities and outputs as shown in the DMF and delays or deficiencies reported DOI, MOI and the ADB. To ensure that monitoring activities are undertaken effectively and monitoring and evaluation consultant will be included in the facility management and capacity building consultant team. Duties of this expert will include the preparation of a performance management system and the monitoring of the inclusion of safeguard, gender and social considerations in the projects being designed under the Facility as well as in the updated Master Plan.

338. ADB and the government will review the Facility at least three times a year covering: performance of executing and implementing agencies and consultants; progress of implementation; and compliance with grant assurances. ADB and the government will undertake a comprehensive midterm review of the Facility 24 months after its effectiveness to identify

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problems and constraints encountered and suggest corrective measures. Technical, budgetary, and design modifications could be considered based on the results of the review.

339. Compliance monitoring: Compliance with covenants will be monitored through ADB's Project Administration Missions – including project inception mission to discuss and confirm the timetable for compliance with the grant covenants; project review missions to review the government's compliance with particular grant covenants and, where there is any noncompliance or delay, discuss proposed remedial measures with the Government; and mid-term review mission if necessary to review covenants to assess whether they are still relevant or need to be changed, or waived due to changing circumstances.

340. Safeguards monitoring: As noted above, a monitoring and evaluation consultant will be included in the staffing of the facility management and capacity building consultant team. In addition, senior safeguard specialists will also be appointed in the FMU. The duties of these experts will include ensuring that safeguard considerations envisaged by the frameworks are fully covered in project design, within the requirements of EARF and the Government’s safeguard provisions. A safeguard coordination desk will be established in the FMU led by the environment and climate change specialist. All safeguard specialists will be member of the coordination desk. The desk will maintain close coordination with the safeguard team of projects being prepared under the Facility. The desk will organize monthly safeguard meetings among the safeguard specialists of all the projects under preparation to discuss issues, share information and maintain uniformity in safeguard approach in the Facility. They will also organize bi-monthly meetings with technical teams of the Facility to ensure designs are duly incorporating the required safeguard measures. 341. The monitoring of safeguard provisions within project designs will also be conducted through ADB's project review missions. As necessary, special administration missions, and a midterm review mission, will be fielded to ensure safeguard policy inclusion in project designs.

342. Gender and social dimensions monitoring: As with safeguard monitoring, a monitoring and evaluation consultant will be included in the staffing of the project management consultant team. The duties of this expert will include ensuring that gender and social dimensions considerations are fully covered, within the requirements of ADB's gender and other social policies. The monitoring of gender and social dimensions provisions within project designs will also be conducted through the ADB's Project Administration Missions. As necessary, special administration missions and a midterm review mission will be fielded to ensure gender and social dimension policy inclusion in project designs.

C. Evaluation

343. A project inception mission will be fielded soon after the legal agreements for the Facility are declared effective; thereafter, regular reviews will follow at least annually. As necessary, special loan administration missions and a midterm review mission will be fielded, under which any changes in scope or implementation arrangement may be required to ensure achievement of project objectives.Within 6 months of physical completion of the Project DOI will submit a project completion report to ADB.19

19 Project completion report format is available at: http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-

Sector-Landscape.rar

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D. Reporting

344. The DOI will provide ADB with (i) trimester progress reports in a format consistent with ADB's project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator's performance targets, (b) key implementation issues and solutions; (c) updated procurement plan and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the Project. To ensure projects continue to be both viable and sustainable, project accounts and the executing agency audited financial statements, together with the associated auditor's report, should be adequately reviewed.

E. Stakeholder Communication Strategy

345. Trimester and annual reports will be posted on the MOI, DOI and DWIDP websites, along with the reports produced by the various consulting teams during project preparation and Irrigation Master Plan updating. In addition, briefings on the progress of project preparation under the Facility and the scope for co-financing and other forms of cooperation will be provided to an appropriate development partner working group by the Project Director and the ADB project officer (or designated alternate) at least semi-annually. With particular regard to the Irrigation Master Plan, the updating will be done in a consultative manner, with stakeholder involvement at key phases so that all concerned are aware of and involved in the process by which the Master Plan has been updated. Knowledge products, for example reports and maps, generated by the Facility will be posted on the websites of MOI, DOI and DWIDP and made available to development partners and other interested parties.

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XI. ANTICORRUPTION POLICY

346. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the Project.20 All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of all project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the Project.21 347. To support these efforts, relevant provisions are included in the grant agreement/regulations and the bidding documents for the Project. In the interest of transparency and equal opportunity all requirements for consulting services and good procurement will be published on the MOI and DOI websites and an officer of the FMU will be delegated as the contact point for queries and complaints with regard to procurement and consulting services recruitment and implementation activities.

20 Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf

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XII. ACCOUNTABILITY MECHANISM

348. People who are, or may in the future be, adversely affected by the project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted projects can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should make a good faith effort to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.22

** For further information see: http://compliance.adb.org/.

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XIII. RECORD OF PAM CHANGES

349. {All revisions/updates during course of implementation should retained in this Section to provide a chronological history of changes to implemented arrangements recorded in the PAM.}