palmetto technology hub - skill sharing
TRANSCRIPT
Socializing and Skill Sharing - June 28,2012
For this training, attendees were asked to share a tip with the other attendees as you’ll see on the following slides. We had a small group of techies and nonprofits and are glad to say it was a success!! Everyone had a chance to share their knowledge and everyone walked away with something new. I hope we do it again soon.
Amanda HollingBusiness Librarian
Charleston County Public [email protected]
@ccplbusinesshttp://ccplbusiness.wordpress.com
How and why should I convert Presentations to PDF
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Lisa BerryDistrict 58 PRO Toastmasters International
Save PPT(X) as an Adobe PDF Open PDF with Adobe Acrobat Edit > Preferences > Full
Screen
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How?
Enable via Full Screen icon
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PDF’s are smaller than a PPT(X) which means:
Less upload time Quicker downloads
Less compatibility problems
You can embed movie files
Secure file that helps eliminate people making changes to YOUR document!
Why?
Paula Byers & West JonesSpecial Olympics
[email protected]://www.lowcountryspecialolympics.org/
Tag – you’re it!
Special Night for Special Olympics
Glasspro + Special Olympics +Lowcountry Technical =
Partnership!
3 Way partnership
John Van DalenCharleston County Public Library
[email protected] @ccplbusiness
http://ccplbusiness.wordpress.com
Charleston County Library is a Cooperating Collection, so you have access to the Foundation Center Database Online (FDO).
Back The F: Up(and the C: too)
Michael Carnell - Palmetto Technology Hub
@carnellm on Twitter
Co-founder of The Palmetto Technology Hub
Development partner in DesignTechWeb
Tech, train and British car geek
Carnellm on Twitter and most everywhere else
Michael Carnell
Your Computers ARE Your Business
• All of your accounting records
• Organizational history
• Personal (family, organizational) photos
• Passwords and account information
• Almost all correspondence
• Medical records
• Past documentation and templates
Some Threats You Are Up Against
External
• Hurricane
• Fire
• Flood
• Power Spikes
• Theft
• Vandalism
• Confiscation
• Zombies
Internal
• Disgruntled Employee
• Hardware Failure
• Accidents such aso spillso knock overso heat and other
elements
• Accidental Deletion
• Simple Mistakes
The 3 - 2 - 1 Backup Strategy
3 Copies of your important documents (and here's a hint: almost everything is important)
2 Copies at least must be on different types of media (don't put all your eggs in one basket - or trust all your backups to one drive)
1 Copy must be offsite - out of the geographical region and weather pattern
And To Make Sure It All Works . . .
The entire process must be automated - should rely on no person to make it work - like those funky sci-fi shows 500 years in the future
The results should be regularly tested ...1. When first instituted2. Every week for four weeks thereafter3. Every month for 6 months after the weekly4. Every quarter or month - depending on
comfort level
A Simple and Typical Method
1 - Your hard drive or server is the first copy. Yes, the original counts. (Always monitors drives and servers for errors.)
2 - All files from server are copied to an external hard drive either constantly or daily. (This is both the second copy and second type of storage.)
3 - All files are then copied out to an offsite backup solution via the Internet. (This is the third copy, another type of storage, and out of the geographic area.)
1 - Your Hard drive
You already have this. Just add versioning ability and regular checkups
Shadow Copy is turned on per drive or in the server console depending on the operating system
(1 con't) Turn on System Restore
2 - External Hard Drive
• The external should be at least twice as big as the drive you are backing up
• Windows Backup will work fine if installed, or better...
• Use a program such as CrashPlan which can bring in other computers too
(2 con't) Protect The Drive
1. Make sure it is mounted securely - not falling off the top of machines
2. Make sure it has clean power - preferably a UPS for controlled shutdown
3. In case of impending Zombie Apocalypse (or hurricane) take it off site
4. Best practice is to have two or more units and rotate them off-site
3 - Off Site Backup
Requirements1. Out of geographical area2. Automated - Must!!3. Can restore via web or physical
media4. Secure and encrypted5. Reputable firm6. Affordable7. Demo or trial version8. System compatibility
Some Great Ones
• Mozy
• Carbonite
• Crashplan
Different / Sharing
• DropBox
• Google Drive
• MS SkyDrive
(3 con't) Offsite Guidelines
1. Remember to go over the mountains2. Protection will cost anywhere from $5 per PC
per month to $150 per server per year3. Offsite backups are disaster protection, onsite
backups are for data recovery
It is Easier to Backup than to Recover
If you have to go to forensic recovery from a failed drive, start your estimate at $1,500 per drive - minimum
For recommendations on what to do in case of drive failure, check out a few tips from DriveSavers
Conclusion : 3-2-1
Backup!
3 Places2 Different Media
1 Needs to be Offsite