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Proposal for 2011 ATLAS Week at Stanford

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Joint hosting proposal from SLAC & UC Santa Cruz

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Why Stanford/San Francisco Bay Area ?

* Meeting venue on Stanford campus for the mutual benefit of enriching academic atmosphere.

* Extensive experience in organizing conferences on Stanford campus:

• Lepton-Photon 1999,1989

• Physics in Collision 2002

* Significant local participation from concentration of large ATLAS groups: LBNL, SLAC, UC Santa Cruz.

* The welcoming party for the dawn of the new era in particle physics is very appropriately sited over some of the key foundation stones that were laid down in the Bay Area.

Why Stanford/San Francisco Bay Area ?

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* The pleasant ambience of the Stanford campus.

* A very rich and diverse cultural backdrop of San Francisco Bay Area.

* One of the most distinctive tourism destinations for social event opportunities.

* The innovative spirit of Silicon Valley is one of the main engines of our modern civilization, which has a close personal touch on all of us.

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Geography

Silicon valley

LBNL

5 km

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Meeting Venue

The brand new Knight Management Center of the Stanford Graduate School of Business (GSB). Construction expected to be complete Mar/2011.

GSB Event Space on top floorof the Commons building

http://www.gsb.stanford.edu/knightcenter/has a web cam showing construction progress live at bottom of the page

Town square

Many modern classrooms of capacity ~70 for pre-meetings and breakout.

Meeting Room

• Capacity 420 max (c.f. attendance at last 4 external ATLAS weeks = 318/359/377/341) • 12 power boxes distributed across the floor for easy local power access.• Ceiling & window lighting control with shades. • Existing university wireless system will be enhanced for this meeting, with additional support of SLAC network experts. Page 6

Built-in audio/video conferencing system to run live EVO sessions

Breaks: Knight Management Center town square.

Lunch: Schwab residential center just across the street has a dining hall of 400 capacity + additional patio table space. (http://www.gsb.stanford.edu/schwab/)

Daily Breaks/Lunch

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Travel

* There are daily direct flights to San Francisco International (SFO) from major international airports, e.g. Frankfurt, London, Paris, Amsterdam, Tokyo, Sydney, Zurich…* A number of 1-stop options from Geneva via

these or via the US East Coast (New York, Washington) exist.

* San Jose International (SJC) has direct flights from many major US airports.

Visa

* Citizens of many countries can enter the US via the Visa Waiver Program (VWP), which now needs a simple electronic application via ESTA before travel.

* For collaborators from countries not participating in VWP, they need to apply for B1 business visitor visa. Invitation letters will be issued based on requests collected at registration. Normal application processing time ~6 weeks.

* The SLAC international office is regularly helping visitors on their visa applications and their help will extend to the ATLAS week attendants.

* Based on a few hundred recent SLAC-assisted B1 applications, there is ~1-2% chance for “sensitive country” (e.g. China, India, Russia) applicants to suffer abnormal delays, while applicants from Cuba,Iran,Sudan,Syria are the only cases with high chance of very long delays or denial.

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Local Geography

HotelClusters

Downtownareas withclusters ofrestaurants and shops(also alongEl CaminoReal)

Cal Train station Page 10

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Accommodations

* Hotels– Many choices within 4 miles (6 km) of Stanford

venue http://www.stanford.edu/dept/rde/chs/general/hotel.html– Medium range is $90-129/night – while there are also a fair number of low cost

choices at $65-89/night – (1$=0.73Euro=0.98CHF as of Sep/30/2010).

* Stanford guest house is on SLAC site with 112 rooms at $90/day for single

rooms. http://www.stanford.edu/dept/rde/guesthouse/

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Local Transportation

* Public Transportation from Airport to Hotel:• Stanford is ~25 miles from San Francisco International:

– Commercial shuttles (~$30) or limousine service, cab (~$80)

– Cal train to Palo Alto + cab/walk• Stanford is ~22 miles from San Jose International:

– Commercial shuttles (~$30) or limousine service, cab (~$70)

* Rental car (shared rental car is probably also the most effective local daily transportation. SLAC visitors are entitled to special deals at $220/week for a compact car)

* Free Marguerite shuttle on Stanford campus

and vicinity operates during weekdays.* Local transit bus along El Camino every ~14min.

* More travel details: http://www.slac.stanford.edu/exp/atlas/events/2010/TDAQ-week/Travel.shtml

Stanford Campus

Schwab Center (lunch)

New KnightManagementCenter (meeting Venue)

Galvez Field(ConferenceParking)

Rodin Garden and Cantor museum

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Main Quad

Memorial Court

Alumni Center (Reception)

Daily Travel / Parking

• We will acquire exclusive use of the whole conference parking Galvez Field (can hold >200 cars) at ~500m from the meeting site and you can park there for free.

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• For those staying at hotels near regular Marguerite stops, this should be convenient direct service to the meeting venue.

• For those staying at hotels further south, the location transit bus system has frequent services to the Palo Alto Transit Station to change to Marguerite service going into Stanford.

• In case of overload of local transit system, we have the provision to add charter shuttles for south Palo Alto hotels if necessary.

SLAC Tours

Intend to offer a small scale SLAC tour on Friday afternoon after main meeting ended in a few 20-30 people groups.• Klystron gallery: still one of the most

unique views anywhere. • Linear Coherent Light Source (LCLS)

experimental hall (subject to run schedule)

• Stanford Synchrotron Radiation Light Source

(SSRL): The most decorated HEP veteran

SPEAR is now serving applied science.• View of Research Yard and End Station A:

where quarks were discovered through DIS.

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Social Event (Reception)

Location: Stanford Arrillaga Alumni CenterMcCaw Hall + Ford Garden

http://www.stanfordalumni.org/aboutsaa/alumni_center/

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Social Event (Cruise Dinner)

* Dinner cruise with Hornblower in San Francisco Bay

http://www.hornblower.com

Buffet dinner during a 7:00-9:15pm cruise in San Francisco Bay + transportation Stanford pier.

Informal Social Events

• For evenings without official events, host members will establish a few dinner outing options to gather several separate dinner groups.• Nearby wineries with Bay/Silicon-valley view • Local restaurants of wide range of flavors (Palo Alto

alone has >180 restaurants). • Dining options in San Francisco

• Informal organization to establish detailed signup and adjust selection based on demand.

• Help on transportation for dinner groups.

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Event Fee Estimates

• Participant event fee: Early=$420, Late=$470 The fee covers: – Venue setup/equipment fees and organization – Parking field and daily bus transportation – Coffee breaks and lunches – Dinner cruise and reception and associated

transportation

• Accompanying person event fee =$150The fee covers: Dinner cruise and reception and associated transportation

• Registration will be reduced or waived in special cases for a small number of students

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Local Organizer & Contacts

* Local organizers:Rainer Bartoldus Alex GrilloAndy Haas Jason NielsenRichard Mount Abe SeidenAriel SchwartzmanDong SuCharlie Young

* SLAC Event Service: – Thanh Ky Ly

* SLAC ATLAS administrative support: – Adrienne Higashi

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Welcome to the San Francisco Bay Area