page 1 finished goods purchase order inquiry rlm system
TRANSCRIPT
Page 1
Finished Goods Purchase Order Inquiry
RLM System
Page 2Finished Goods Purchase Orders
• FGPOs are the orders Jordache places to the factories that produce the garments
• FGPOs to all Factories are entered by Jordache NY
• Because accessing an FGPO requires a balance action, most of the time using the Inquiry to see FGPO information is preferable
• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.
(Skip to Main Menu)
Page 3Glossary of Training Terms
• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter
information– Value: The information (data) being entered in the
field. Example: Division number, FGPO number– Icon: An image you may click to perform a function
such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row in a list of values
– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.
Page 4Using the RLM System
• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)
– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen
– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen
– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)
– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)
Page 5
Enter your User ID and
Password here
Note: User ID and Password are assigned by MIS. The password field IS case-sensitive.
Sign On
Page 6
Click the check (or hit the Enter key) to proceed
Welcome
Page 7
Enter the Company Number
If you don’t enter a Company or enter the wrong number, you will receive this
error: Click OK
Select Application
Enter the application number for the menu
or click the correct button in the menu at
left
Enter the application number for the PO menu or click the
correct button in the menu at left
Page 8
Click “Inquiries”
FGPO Menu
Note: FGPO inquiry may also be found on the Production Inquiry Menu, option 1
Page 9
Click “Purchase Order Inquiry”
FGPO Inquiries Menu
Page 10
Enter the User PO # here
To Select a User PO # click this icon:
Select by User PO Number
Double-Click the User PO, enter the number or click the line and
click
There are two ways to find FGPOs: by User PO Number (this screen)
and by Style (next screen)
Click OK
Page 11
Click “Select PO by Item #” to search by
style
Select FGPO by Style (Item) Number
If you searched by User PO #, skip to Enter Security ID
Page 12Search for FGPO by Style
Enter the division number (use to select)
Enter the Season and Year (use to select)
Page 13Search for FGPO by Style (continued)
Double-click a Style to select it, or single-click
and hit the button
Enter the Style, FabWsh and Color (use to
select)
Page 14FGPO by Style – Inseam/Prepack (optional)
Optional: Enter the Inseam or Prepack code. Click to search from a list of valid codes for the
style
Click OK
Page 15List FGPOs for Selected Style
If the style is on FGPOs they will be listed on this screen
Double-click a line to view the FGPO If there are
multiple Inseams/Prepacks on the list you may enter an Inseam or
PPK to filter out the rest
Click OK
Page 16Program Security
Enter the security ID assigned to you
by MIS (usually your initials)
Note: If you do not have a security ID or it does not work, please contact
MIS.
Click OK
Page 17FGPO Header
The FGPO header screen has a few sections:
Division, Plant, Vendor, Maker, Ship. Mode, PO
Type
Dates and Quality
Units (Ordered, Shipped,
Received), Cost
Special Instructions,
Other
Page 18FGPO Header
Click OK to view details by style
To print OPAs click this button (cost must
be approved)
If the cost has been approved it will be
noted here
Page 19Print OPA and PCCR
You may change the number of copies of each document that
will print
Click the printer icon to submit
Page 20FGPO Details: Additional Information
Click “Toggle Details” to see more
information (Season, Inseam description, Warehouse, Cost)
Page 21FGPO Details
For more options right-click on a line
Select “Review Line” to view details (such as size
breakdown for 00As)
Select “Review Costs” to view the cost sheet
Page 22Review Detail Line
ETD ETA
Notice Ordered (PO qty) vs. Shipped vs. Received. Blank means not yet done in RLM
Page 23Review Cost Sheet
Click the Print button to send this cost sheet to your outq
(printer)
Page 24Additional Inquiries
• Shipment Inquiry (F6)
• Receiving Inquiry (F7)
• Note: PO Completed
Page 25Shipment Inquiry (from F6)
Select “Detail Shipment Inquiry” to view the
shipment details
Right click on a line
Once a line of the PO has been shipped, the shipment and any balance for the line are visible by pressing F6. Unshipped lines do NOT appear. The “Balance Qty” column for each shipment is not cumulative. It is what is left on the PO, regardless of whether the
quantity was shipped on another shipment.
Page 26Detail Shipment Inquiry
Click Return to go back
This screen shows all the shipment information (warehouse, dates,
comments) in the top two sections
FGPO details for the shipment are in
the bottom two sections (container, style, quantities by
size)
Page 27Received Inquiry (from F7)
Receivings by date appear here (from F7 on PO
inquiry)Click ”Details” to view by size
(00A only)
Page 28NOTE: PO Completed
If the note “THIS P/O IS COMPLETED” appears it means that in transit or
WIP will no longer be shown for this PO
It is the responsibility of the Production Coordinators to determine when no more of a PO
will be shipped and to inform PO Entry to complete that PO.