packaging and delivery instruction huskvarna manufacturingcorporate.husqvarna.com › purchase ›...

Packaging and Delivery Instruction Huskvarna Manufacturing

Huskvarna Sweden

Management system Quality & Environment

Rev no: 11 Doc no: ESAT-86UCW7

Author Approver

Sera Akincilar Marcus Sennevik

Date: 2017-10-02

Type: Routine

Title: R0221-Packaging instructions for suppliers to Huskvarna Manufacturing

Printed document only valid 06/10/2017 of 32 Doc no:ESAT-86UCW7 Rev no:115

Table of Contents 1 Introduction ................................................................................................................................ 3

2 Responsibility ............................................................................................................................ 3

3 Packaging types ......................................................................................................................... 4

3.1 Description of Packaging Types ........................................................................................ 5 Packaging type Y1 – Half pallet ............................................................................................ 5

Packaging type Y2 – Half pallet with cardboard boxes ....................................................... 6

Packaging type Y3 – Half pallet with cardboard boxes ....................................................... 7

Packaging type Y4 – Half pallet with a cardboard box ........................................................ 8

Packaging type Y6 - Pallet ..................................................................................................... 9

Packaging type Y7 – Pallet with a cardboard box ............................................................ 10

Packaging type X20 – Half pallet with collars .................................................................... 11

Packaging type X21 – Pallet with collars ........................................................................... 12

Packaging type X30 – Half pallet with plastic boxes ......................................................... 13

Packaging type X40 – Half pallet with plastic boxes ......................................................... 14

Packaging type X60 – Cover 1200 x 800 mm ..................................................................... 15

Packaging type X62 – Cover 600 x 800 mm ....................................................................... 15

Packaging type Y8 – Packing .............................................................................................. 16

4 Labelling ................................................................................................................................... 17

5 General Guidelines for Deliveries ........................................................................................... 19

5.1 Packaging Size & Shape ................................................................................................... 19 5.2 Packaging Quality & Protection ....................................................................................... 20 5.3 Packaging Selection ......................................................................................................... 23 5.4 Labelling ............................................................................................................................ 24 5.5 Homogenous & Mixed Handling Units ............................................................................. 27

6 Appendix .................................................................................................................................. 30

Delivery Note ........................................................................................................................... 30 Way Bill (Bill of Loading) ........................................................................................................ 31 Invoice ..................................................................................................................................... 32


1 Introduction This document contains the packaging types, parts labelling specifications and general guidelines for deliveries that suppliers to Huskvarna Manufacturing must follow when delivering parts and goods to factories on Huskvarna site. Document also includes an appendix part where examples of a Delivery Note, a Way Bill and an Invoice can be found.

Contact Persons For any further question regarding packaging, please contact following departments.

Contact person Questions about Responsible Logistics Engineer Transport / Outside packaging, labelling Responsible Supplier Quality Engineer Technical questions about packaging, protection of

items Responsible Material Planner Delivery quantity, delivery address Responsible Purchaser Price related question

2 Responsibility Unless there is no other agreement, all suppliers are obligated to use packaging types that are presented in “R0221-Packaging instructions for suppliers to Huskvarna Manufacturing”. Suppliers are not allowed to use tailored solutions.

Besides specific Husqvarna instructions and “R0221-Packaging instructions for suppliers to Huskvarna Manufacturing”, suppliers are responsible to ensure parts integrity and packaging maintains its initial condition until point-of-use in Huskvarna Manufacturing.

In the event of failure to follow delivery requirements of Husqvarna Manufacturing, delivered goods can be returned at the expense of the deliverer and/or invoiced for additional costs associated with corrective actions on site such as repackaging, sorting, adjusting etc.


3 Packaging types The packaging type for each specific part will be agreed on with the supplier at the quotation and order procedure.

In the document the following packaging types are described:

• Packaging type Y1 - Half pallet • Packaging type Y2 - Half pallet with a cardboard box (8 boxes) • Packaging type Y3 - Half pallet with a cardboard box (16 boxes) • Packaging type Y4 - Half pallet with a cardboard box • Packaging type Y6 - Pallet • Packaging type Y7 - Cardboard box • Packaging type X20 - Half pallet with frame • Packaging type X21 - Full pallet with frame • Packaging type X30 - Half pallet with a plastic box (8 boxes) • Packaging type X40 - Half pallet with a plastic box (16 boxes) • Packaging type X60 and X62 with Cover • Packaging type Y8 – Packing


3.1 Description of Packaging Types

Packaging type Y1 – Half pallet

Name Half pallet

Maximum outer size 600 x 800 x 144 mm, see drawing picture 1

Maximum weight per pallet 320 kg

Material pallet

Wood:

- Solid wood • Respect for the environment according to current EU-regulations.

The supplier has to meet the EU-regulation 2001/219/EG, heat treatment of pallets. Further information on www.sjv.se(ISPM 15)

Plastics:

- Light coloured - Recyclable plastics

Other

In order to be able to process the half pallet in the material handling system at Huskvarna Manufacturing OS/OL the pallet is not allowed to have the following damages:

• Boards are missing or having crossway cracks

• Block is missing, is sloping or is cracked

• Nails are sticking out from the boards

• The pallet is seriously polluted with oil, grease etc.

Picture 1. Packaging type Y1, description of a half pallet


http://www.sjv.se(ispm/

Packaging type Y2 – Half pallet with cardboard boxes

Picture 2. Packaging type Y2, description of half pallet with cardboard boxes

Name Half pallet with cardboard boxes

Half pallet According to packaging type Y1

Cardboard box

Maximum weight per box 20 kg

Measures per box 395(+-5) x 595(+-5) x 200 mm

Unit

Outer size 600 x 800 x 950 mm (Maximum measures)

Maximum weight unit 320 kg

Maximum number of boxes per unit 8

Other

- Cardboard boxes must be placed in even layers on the pallet

- All boxes have to contain the same number of parts

- When packed supplier must make sure that the pallet is undamaged

- The unit has to be weather protected and securely fixed with plastic strips - The main label shall be placed on the first layer of boxes, on the box to the left on the long side of the pallet, see picture


Packaging type Y3 – Half pallet with cardboard boxes

Picture 3. Packaging type Y3, description of half pallet with cardboard boxes

Name Half pallet with cardboard boxes


Cardboard box


Measures per box 395(+-5) x 295(+-5) x 200 mm

Unit




Other

- Cardboard boxes must be placed in even layers on the pallet



- The unit has to be weather protected and securely fixed with plastic strips - The main label shall be placed on the first layer of boxes, on the box to the left on the long side of the pallet, see picture


Packaging type Y4 – Half pallet with a cardboard box

Picture 4. Packaging type Y4, description of a half pallet with a cardboard box

Name Half pallet with a cardboard box


Cardboard box

Measures box 600 x 800 x 800 mm

Unit




Other

- The components must be placed in even layers at the pallet


- The unit has to be weather protected and securely fixed with plastic strips The label shall be placed on the lower part of the box to the left corner on the long side of the pallet, see picture Staples may be used a maximum of 6 mm to label the pallet. Note: Staples may be used only with cardboard boxes


Packaging type Y6 - Pallet

Picture 5. Packaging type Y6, description of a pallet

Name Pallet

Maximum outer size 1200 x 800 x 144 mm, see drawing picture


Material pallet

Wood:

- Solid wood

• Respect for the environment according to current EU-regulations. The supplier has to meet the EU-regulation 2001/219/EG, heat treatment of pallets. Further information on www.sjv.se(ISPM 15)

Plastics:

- Light coloured

- Recyclable plastics

Other

In order to be able to process the half pallet in the material handling system at Huskvarna Manufacturing OS/OL the pallet is not allowed to have the following damages:

• Boards are missing or having crossway cracks

• Block is missing, is sloping or is cracked

• Nails are sticking out from the boards

The pallet is seriously polluted with oil, grease etc.


http://www.sjv.se(ispm/

Packaging type Y7 – Pallet with a cardboard box

Picture 6. Packaging type Y7, description of a pallet with a cardboard box

Name Pallet with a cardboard box

Full pallet According to packaging type Y6

Cardboard box

Measures box 1200 x 800 x 800 mm

Unit




Other



- The unit has to be weather protected and securely fixed with plastic strips - The label shall be placed on the lower part of the box, on the short side of the pallet, see picture Staples may be used a maximum of 6 mm to label the pallet. Note: Staples may be used only with cardboard boxes

Printed document only valid 06/10/2017 of 32 Doc no:ESAT-86UCW7Rev no:115

Packaging type X20 – Half pallet with collars

Picture 7. Packaging type X20, description of a half pallet with collars

Name Half pallet with collars


Pallet frame

Measures per collar 600 x 800 x 200 mm

Unit



Maximum number of collars per unit 4

Other



- The unit has to be weather protected and securely fixed with plastic strips - The label shall be placed on the lower part of the collar, on the long side of the pallet, see picture


Packaging type X21 – Pallet with collars

Picture 8. Packaging type X21, description of a pallet with collars

Name Full pallet with collars


Pallet frame

Measures per collar 1200 x 800 x 200 mm

Unit



Maximum number of collars per unit 4

Other



- The unit has to be weather protected and securely fixed with plastic strips - The label shall be placed on the lower part of the collar, on the short side of the pallet, see picture


Packaging type X30 – Half pallet with plastic boxes

Picture 9. Packaging type X30. description of a half pallet with plastic boxes

Name Half pallet with plastic boxes


Plastic box


Measures per box 600 x 400 x 200 mm

Unit




Other




- The unit has to be weather protected and securely fixed with plastic strips - The box label shall be placed on the side of the box, see picture

-The main label shall be placed on the first layer of boxes, on the box to the left on the long side of the pallet, see picture

Note: It is forbidden to use the staple on plastic boxes during application of the label


Packaging type X40 – Half pallet with plastic boxes

Picture 10. Packaging type X40. description of a half pallet plastic boxes

Name Half pallet with plastic boxes


Plastic box


Measures per box 400 x 300 x 200 mm

Unit




Other




- The unit has to be weather protected and securely fixed with plastic strips - The box label shall be placed on the front side of the box, see picture

- The main label shall be placed on the first layer of boxes, on the box to the left on the long side of the pallet, see picture

Note: It is forbidden to use the staple on plastic boxes during application of the label.


Packaging type X62 – Cover 600 x 800 mm

Name Cover

Packaging type X60 – Cover 1200 x 800 mm

Name Cover


Packaging type Y8 – Packing

Name Pallet


Maximum outer size 1200 x 800 x 144 mm, see drawing picture



Other

The unit has to be weather protected and securely fixed with plastic strips

The label shall be placed on the short side of the pallet, see picture - Deck or bottom boards missing or transverse cracks - Kloss missing, crooked, cracked or - Nails protruding from the deck or bottom boards - The stool is grossly contaminated with oil, grease or the like

Note Deviating pallet dimensions must contain the same package protection

Overhang of the packaging outside the pallet may not occur


Label 200 mm x 150 mm

4 Labelling All units with parts to Huskvarna Manufacturing must be labelled in a clear manner according to the following instructions. Likewise all numbers given must correspond on every document that is sent. Delivery note number, Husqvarna part number, Husqvarna supplier number and Husqvarna contract/order number shall be clearly stated on both the Invoice and the Delivery note.

Labelling • Address

All units have to be addressed according to the delivery plan or with the address given at the order.

• Labelling- Each box

All cardboard boxes at the pallet have to be labelled with:

• Receiver- Including full address • Delivery Note Number • Husqvarna Article/Part Number • Quantity of parts per box • Supplier Number • Package Number • Gate • Senders name and address • Net weight (kg) Gross weight (kg) Number of packages • Part Description • Date of shipping, Technical status • Batch Number

Label-example-Each box (Odette code 39)


Labelling- (The bottom- left box) The box in the bottom- left corner shall have two labels. One ordinary, (described above) and one main label referring to the entire pallet. This main label has to be labelled with:

• Receiver- Including full address • Delivery Note Number • Husqvarna Article/Part Number • Quantity of parts for all boxes • Supplier Number • Package Number • Gate • Senders name and address • Net weight (kg) Gross weight (kg) Number of packages • Part Description • Date of shipping, Technical status • Batch Number

Label-Example- Bottom left box(Odette cod 39)

Label 200 mm x 150 mm


5 General Guidelines for Deliveries 5.1 Packaging Size & Shape a. Unless there is no other agreement, maximum measurements of handling units are fixed and cannot be compromised.

Half pallet unit: 600 x 800 x 950 mm Pallet unit: 1200 x 800 x 950 mm

Y2/X30 Boxes: 600 x 400 x 200 mm Y3/X40 Boxes: 300 x 400 x 200 mm

b. Packaging should be designed in a way that it can easily be transported by using forklifts, automated material handling equipment and pallet jacks. Consider handling restrictions in warehousing and transport and avoid wedge shaped packaging and overhang of products on the edge of pallet.

c. Damage can occur in transit, when a pallet doesn’t have a flat top surface and consists of different size of containers, therefore the components must be placed in even layers on the pallet.

DO

Husqvarna Standard Measurement

X DON’T

Various Box Sizes and Shapes


5.2 Packaging Quality & Protection a. Packaging should protect its content from damage by contamination, moisture, shock, vibration, compression, temperature, corrosion, and other external/internal factors that can be harmful to products.

Packaging must resist weather and other conditions that can occur during transport.

X DON’T

Over-sized / Non-ergonomic stacking Wedge shaped

Overhang on the pallet

X DON’T

Uneven layers / Wedged shaped Misaligned boxes

Overhang on the pallet


X DON’T

Partially cover pallet

DO

Build pallets that would maintain their initial condition and protect their content through

the entire supply chain

X DON’T

Use poor quality packaging material Oddly-shaped containers/pallets

X DON’T

Loose stretch film that flaps Block opening between deck boards


DO

Consider allowed max pallet height (950 mm) Straps should be on the long side of pallet

Make sure that straps are tightly fixed and they do not block barcodes

b. Transportation unit must be securely fixed preferably with plastic straps (Local / Regional suppliers) and/or stretch films according to instructions in earlier parts of this document.

c. It is not allowed to use steel or any other hard material straps rather than plastic, since it can harm workers.

d. Stretch films should be tight and cover the entire unit without blocking opening between deck boards.

e. When using plastic straps, maximum allowed height by Husqvarna (950 mm) should be considered. Pallets cannot be stacked and strapped together.

f. Straps should be single and placed on the long side of the pallet (for half pallet).

X DON’T

Stack and strap two or more pallets together Exceed allowed max pallet height (950 mm)

Do not mix different types of boxes (i.e X30/X40) on the same pallet


g. Packaging should be designed in a smart way that it would minimize non-value adding activities such as repacking, individual packaging protection etc.

5.3 Packaging Selection There are 2 standard pallet types are presented in this document and suppliers to Husqvarna Manufacturing are obligated to use them during deliveries.

Pallet Type Dimensions (Width x Length in mm)

Husqvarna Selection Comments

Half Pallet (Y1) 600 x 800 1 Majority of all items

Euro Pallet (Y6) 800 x 1200 2 Very few items

Sea / EUR 2-3/ Non-Standard Pallets

No standard Not Preferred Exception, very rare

Half Pallet (Y1): Majority of items should be delivered with this pallet type. There only can be exceptions, if the item size doesn’t allow use Half Pallet type.

Euro Pallet (Y6): If ONLY items wouldn’t fit Half Pallet, because of items dimensions, Euro Pallet can be used.

Sea / EUR 2-3/ Non-Standard Pallets: These pallet types are not mentioned in “R0221-Packaging instructions for suppliers to Huskvarna Manufacturing”, since they do not fit Huskvarna Manufacturing automated material handling system. Hence, they should ONLY be used, if the specific items dimension wouldn’t allow usage of Half Pallet or Euro Pallet types.

DO

Consider smarter packaging & protection such as whole layer and/or whole pallet protection to

minimize unpacking time

X DON’T

One-piece item protection *(Unless it is agreed upon with Husqvarna)


5.4 Labelling a. All units with parts that are delivered to Huskvarna Manufacturing must be clearly labelled according to instructions has been given earlier parts of this document.

Each individual box and pallet as a whole unit must be labelled with Odette Transport Labels (OTL).

b. The format of the OTL is similar to A5 paper size and it shall NOT be printed on larger paper sizes, e.g. A4.

c. Paper that the label is printed on should have a certain quality that it assures information on the label is readable through the whole supply chain. Preferably labels are adhesive and they do not attached with staple and it is forbidden to use staple with packaging types X30 and X40.

d. Main label should always be placed at the bottom-left part of the pallet unit, on the long side of the pallet (see picture below). Box labels should be placed according to earlier instructions that have given when presenting packaging types.

DO A5 Paper Format

X DON’T A4 Paper Format


e. When using stretch films and/or plastic strips, in order to secure transport package, do not block barcodes on OTL. Whole surface of the label should be visible and barcodes should be readable during automatic scanning process without any manual handling.

f. Make sure to remove all other irrelevant labels e.g. supplier internal labels, previous transport labels, before dispatching unit to Huskvarna Manufacturing. This is because they may interfere with automatic scanning and storage processes.

DO Have clear labels for each box and one main label

that refers to the entire pallet.

Box Label (On each box)

Main Label (The bottom-left box)


DO Have ONLY relevant transport labels

Make sure labels are readable through supply chain by automatic scanners

X DON’T

Block/cover labels when securing the pallet

Be aware that plastic covered labels are less visible. Unless there is no other agreement, they shouldn’t be preferred by local / regional suppliers. For overseas deliveries, labels can be attached with label holders.

X DON’T

Have irrelevant labels on transport packages


5.5 Homogenous & Mixed Handling Units There are two main component warehouses in Huskvarna Manufacturing and each is regulated by different rules. Information about which warehouse an article is stored in is clearly stated on supplier delivery schedules and can also be learned by responsible material planner.

It is crucially important that items are packed according to warehouse requirements that they belong to.

Warehouse Code Warehouse Name Components Handling Units

01 Pallet Warehouse

Large-Medium Size and/or High Volume Small-Size ONLY Homogenous

05 Box Warehouse Small-Medium Size Mixed & (Homogenous)

Pallet Warehouse (01) stores Large-Medium Size items and/or High Volume Small-Size items. All packaging types that are presented in this document can be stored in this warehouse, but it is important that handling unit is homogenous; in other words only one type of Article Number per pallet, no mixture of different articles.

Box Warehouse (05) stores Small-Medium Size items and as it can be understood by its name only boxes i.e. packaging types Y2, Y3, X30 and X40 that are presented in this document can be stored in this warehouse.

For items that are stored in Box Warehouse (05) outer dimensions of boxes are fixed and cannot be compromised. Outer dimensions are stated in earlier chapters of this document.

Main Label (The bottom-left box) Simple Homogenous Handling Unit


Handling units that are stored in Box Warehouse (05) can either be homogenous or mixed; i.e in other words there can be several Article Numbers on one pallet. However, it is important that different box types e.g. X30 and X40 are not mixed on the same pallet. Goods labels for Homogenous Handling Units with small boxes can be seen above and goods labels for Mixed Handling Units are as below.

Additionally, it is important that Main Label of Mixed Handling Units do not block Box Labels and they are readable through.

Homogenous Handling Unit

(small boxes)





(Mixed Handling Unit)


Mixed Handling Unit

(small boxes)


Delivery Note- Example

6 Appendix

Delivery Note All deliveries to Huskvarna Manufacturing have to contain a delivery document placed on one of the units the delivery contains.

The delivery document has to be attached by sticks or tape, and shall be easily accessed at Huskvarna Manufacturing

The delivery document has to include the following information:

• Delivery note number • Address for unloading and terminal number • Husqvarna parts number • Husqvarna contract/order number • Delivered quantity • Name of the supplier • Number of units and type of units • Supplier Number

A delivery note number must be unique for each delivery document. In partial shipments a new number must be generated each time. A supplier using Husqvarna AB web-portal must specify the specific delivery note number that is used in the Web-portal on all documents, including the invoice.


Way Bill- example

Way Bill (Bill of Loading) All deliveries to Huskvarna Manufacturing have to be sent together with a Way Bill. This is the document sent with the carrier, and shall be given to Huskvarna Manufacturing at arrival. The Way Bill has to include the following information:

• Address for unloading and terminal number • Delivery note number • Gross weight • Name of the supplier • Number of units and type of units

Parts made of plastics with a warning-triangle on the drawing should unconditionally be marked with labelling specification of material of origin of which they are made. This is a requisite for certification.

The loading of the parts must be done in a way to make it easy to identify all units.


Invoice-Example

Invoice Every invoice sent to Husqvarna AB needs to contain information so that the invoice could be matched with the goods. This information is matched against the delivery note and other documents sent with the goods which means that these numbers must be equivalent on all documents.

As a supplier using Husqvarna AB web- portal, the data given in the web- portal shall also be equivalent to the data on all documents.

If the invoice refers to one delivery containing one or many articles, sent with only one delivery note, then one delivery note number may be given for the entire invoice. (See example below)

If the invoice instead refers to more than one delivery sent with more than one delivery note, then the delivery note numbers must be specified for each row of the invoice.

In partial deliveries shall the invoice refer to the goods that are sent and that particular unique delivery note number. When the next part of the delivery is sent (with a new delivery note number. The invoice has in order to match with the goods include the following information:

• Delivery Note Number

• Husqvarna Part Number

• Husqvarna Order Number

• Supplier Number


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