package price for 2020: r59 000 (venue+bridal suite)€¦ · • raw wooden tables and chairs for...

CampOrchardsPty(Ltd)/RegNo2007/002762/07/Vat4880169638/POBox1794Hillcrest3650/Tel:0317655576/[email protected]/www.camporchards.com/Directors:SMEColle,ANTRColle,EAWColle,SJColle.

Camp Orchards wedding package:

Congratulations on your engagement, we are so excited that you are considering our home, Camp Orchards, for your special day.

PACKAGE PRICE FOR 2020: R59 000 (venue+bridal suite)

For venue tours or more info, please contact Jodie: [email protected] 060 859 9114 031 765 5576


Our venue hire for 2020 includes:

• Capacity: 200 pax (we do consider more but you will need to book a meeting to discuss further

as a customized package will apply)

• On-the-day venue coordinator to ensure elements provided by the venue run smoothly

• One night’s complimentary stay in our beautiful honeymoon suite, complete with lounge and

bridal dressing area

• Ceremony: Chapel for 80 guests, Forest ceremony area for 200 guests, or set up your own

outdoor ceremony on our lawns

• Rainy weather back-up plans including covered wrap-around veranda and gazebo

• Glass gazebo room opening onto our manicured lawns that can be used as a canape room,

bar and dance floor

• Barn style reception venue with open rafters and high ceilings

• Flexible set up of how you would like to design your perfect day

• Mobile bar

• Raw wooden tables and chairs for 200 guests

• Tables for DJ, gift and cake and lecturn for speeches

• Secure parking

• Generator for load shedding

• A choice of 2 incredible caterers to make your foodie dreams come true (Kindly note this is an

additional fee, above the wedding venue hire)

• Partnership with Labola weddings and décor making your flowers and décor an absolute

breeze (Kindly note this is an additional fee, above the wedding venue hire)

• Optional coffee tuk tuk parked on our lawns for canapes and dessert (Kindly note this is an

additional fee, above the wedding venue hire)

• Abundant photography opportunities for the perfect wedding bridal shoot

For further information, please see the detailed outline below.


• Duration of hire: Includes a total of 10 hours venue use on the day of your event (extra hours

are at a rate of R1500 per hour)

• Closing t ime: Strictly MIDNIGHT (NON NEGOTIABLE)

• Catering: We have 2 pre-approved caterers that we allow ONLY. Once the venue has been

booked, we send through the caterers contact details for you to discuss menu and pricing. No

catering is included in the venue hire - all prices will be quoted separately. No waiter staff is

included in the package. Waiter staff is quoted by the caterer, and is charged at an estimate of

R150/hour per staff member, with a minimum of 6 hours. The number of waiter staff and

duration of service will be determined by the caterer, and based on the size and details of your

event.

• Bar: Camp Orchards is a fully licensed facility. We supply all bar requirements for your event.

We do supply wine and champagne however you may bring in your own wine and champagne

and pay R60 corkage fee per bottled opened. We are able to run a cash bar or a bar with a

tab. The clients or their guests may NOT provide any alcohol or drinks at the venue and

surrounds other than the pre discussed corkage items. No bar staff is included in the package.

Bar staff is charged at R150/hour per staff member, with a minimum of 6 hours. The number of

bar staff and duration of service will be determined based on the size and details of your event.


• Chapel: Our intimate stone chapel can seat 80 PAX and is included in the venue hire. No

furniture may be moved out of the chapel.

• Forest Ceremony area: Our forest ceremony area seats 200 guests, amongst the old oak

trees. Seating is on rustic tree stump benches, and round beige linen cushions can be hired at

an additional fee. There are other outdoor ceremony sites where you are able to set up your

own ceremony area. Please note that outdoor ceremony set up and pack down must be done

by your décor company and not by Camp Orchards.

• Drinks: We will send you a price list of all items we stock in our bar and you are able to select

what you would like available at your event. NO drinks are included in the venue hire.

• Accommodation: Included in the package is accommodation in the self catering BRIDAL

SUITE for 4 guests for one night. This is made up of 2 rooms that accommodate 2 people per

room. We have extra accommodation for a further 24 guests. To enquire about these rates

please contact us, as these are subject to availability.

• Venue coordinator: A venue coordinator is included on the day to ensure elements

provided by the venue run smoothly. Please note that this person is responsible for the items

organised by the venue only, and does not perform the same function as a wedding

coordinator.

INCLUSIVE IN THE PACKAGE: Furniture & linen:

• Chairs: maximum 200 wooden cross back chairs. (Only 200 chairs are included, any

extra chairs will be supplied at a hiring rate per chair)

• 7 x rectangular wooden tables 2m x 1m (6 seater)

• 7 x rectangular wooden tables 2,5 m x 1 m (8 seater)

• 10 x rectangular wooden tables 3m x 1,1 m (10 seater)

• 50 x single metal trestle tables 77cm x 1,8m

• 200 x white napkins (supplied flat packed)

• 50 x natural beige box fitted table cloths (these only fit a single trestle table)

• 50 x white boxed fitted table cloths (these only fit a single trestle table)

• 50 x natural beige overlays for the trestle tables (one overlay fits one trestle table)

• 3 x 2 seater slatted teak couches with charcoal cushions

• 2 x slatted teak side tables

• 1 x lectern

• 1 x mobile bar (can only be moved to specified destinations)

• 200 x glass underplates

• 200 x silver underplates

• 1 x white cake table

• 4 x oval galvanised buckets

• 2 x wine barrel ice buckets


Cutlery:

• 200 x starter forks

• 200 x starter knives

• 200 x main/table fork

• 200 x main/table knife

• 200 x dessert fork

• 200 x dessert spoon

• 200 x soup spoon

• 200 x cake fork

• 200 x tea spoons

Crockery:

• 200 x main/dinner plates

• 200 x side plates

• 200 x starter plates

• 200 x soup /pasta bowls

• 20 x sets of salt and pepper cruets (filled by Camp Orchards)

• 200 x tea cups

• 200 x saucers

• 10 x milk jugs

• 10 x sugar bowls

• 10 x ashtrays

• 40 x butter pads

Glasses for table setting:

• 200 x white wine 350ml

• 200 x red wine 470ml

• 20 x water jugs

• 200 x champagne glasses

Bar glasses:

• Whiskey tumblers

• Long vigne/high ball

• Beer multipurpose/pilsner glasses

• Shooter glasses

EXCLUDED FROM THE PACKAGE:

• Wedding co-ordination, set up and break down

• All catering (ie: meals, cake, tea and coffee etc)

• All bar and waitering staff – this is dependent on the number of guests and your

catering and bar requirements and is charged at R150 per staff member per hour. The

cost for waiters is quoted by your caterer and the cost per barman will be included on

your bar invoice.

• All excess staff


• All drinks

• All music/sound equipment requirements

• All décor aspects (i.e.: flowers, candles, vases, candelabras, draping etc)

• Photographer

• Videographer

• Specialized and extra glassware

TERMS & CONDITIONS:

1.) The client is responsible for all décor aspects for tables; this includes both the set up and

breakdown. Please note that if any décor (that is hired from an outside source) is required

to be set prior to the cutlery and crockery, this needs to be done so 2 days prior to the

event, as Camp Orchards staff set tables 2 days before an event and no later. Any later set

ups required, are for the responsibility of the client.

2.) Any weddings exceeding 150 pax are required to use the external dance floor.

3.) The extra rooms that are available at Camp Orchards are subject to availability.

4.) Wooden tables and chairs may not be moved from the immediate venue area.

5.) No smoking is permitted in any of the buildings. Smoking is only allowed in the designated

areas. A fine of R 1000 will be issued to the client if any smoking occurs in the buildings

during their event.

6.) The venue is only open until 12 midnight - this is not negotiable. The music needs to be

switched off at 12pm sharp and the bar will close strictly at 12 midnight.

7.) The venue has a maximum capacity of 200 guests this includes the suppliers that you

need to seat in the venue.

8.) The light fittings cannot be taken down without prior arrangement with Camp Orchards

management. If they are removed without consent you will be charged for our electrician

to come in and check the re-installation.

9.) No draping is to be done without prior arrangement. Draping is only to be done with

brackets.

10.) No nails, screws or permanent markings of any kind can be used anywhere on the

building.

11.) The floor plan (i.e.: layout of tables and chairs) must be sent to Camp Orchards 14 days

prior to the event date. Failure to do so will result in the client having to set out their own

tables and chairs and excess furniture will NOT be removed from the venue.

12.) Table setting (cutlery & crockery) must be sent to Camp Orchards 14 days prior to event

date, failure to do so will result in the client having to set their own tables.

13.) The size of the main reception venue is 14.1m x19.2m

14.) Any excess items that are seen at the venue on a site visit that are not on the “inclusive”

list, are for sub hiring.

15.) No artificial confetti allowed, only natural products

16.) Chairs may not be removed from the chapel, nor any other furniture

17.) You are welcome to set up an outdoor ceremony on one of our many lawn areas, subject

to approval of Camp Orchards management. All outdoor ceremony set up and

breakdowns are the responsibility of the client and are not included in the venue hire.

Décor for outside ceremonies (ie chairs, aisle, arch) is not provided by Camp Orchards.


18.) All outdoor ceremonies are required to be broken down on the same day of the event. This

is the responsibility of the client, or client’s sub-hired staff.

19.) If you set up a ceremony on the road this can only be done on the morning of an event as

to avoid blocking the road. It also has to be broken down immediately after the ceremony.

20.) All accommodation at Camp Orchards is a bed basis only. No breakfast is included.

21.) No sub contractors are allowed to supply any services directly to the accommodation,

unless previously agreed in writing with Camp Orchards.

22.) No “after parties” are allowed to take place in the accommodation after the venue is

closed at midnight. Failure to comply with this rule will result in a fine. Only the guests

staying in the accommodation are allowed access to the accommodation.

23.) Any special requirements in the accommodation must be discussed prior to arrival, as the

Camp Orchards accommodation is not a staffed facility.

24.) Right of admission to the accommodation areas is strictly reserved for the staying guests

only.

25.) All check ins need to be done during Camp Orchards working hours, all check ins are

done between 9:00am-16:00pm.

26.) Once guests are checked in, they are responsible for their room key and locking up of

their rooms. On departure all guests are to leave their keys in the drop off box at the gate.

27.) All guests checking in on a Saturday need to do so prior to the wedding ceremony as no

staff members will be available for check in after or during the wedding. *PLEASE NOTE ALL INFORMATION AND COSTINGS ARE SUBJECT TO CHANGE

Camp Orchards Pty Ltd

package price for 2020: r59 000 (venue+bridal suite)€¦ · • raw wooden tables and chairs for...

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