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Pacific Northwest Section of the American Water Works Association South Sound Subsection 2013 Annual Report

TABLE OF CONTENTS

OFFICERS 2013-2014 ............................................................................... Error! Bookmark not defined.

TRAINING AND TOPICS .......................................................................................................................... 2

COMPETITIONS ........................................................................................................................................ 2

RECOGNITION .......................................................................................................................................... 2

MEMBERSHIP APPRECIATION ............................................................................................................. 3

COMMUNITY OUTREACH ...................................................................................................................... 4

LIVING ACCESS SUPPORT ALLIANCE ....................................................................................... 4

PIERCE COUNTY CAREER DAY ................................................................................................... 4

COMMITTEE ACTIVITIES ........................................................................................................................ 4

GOLF TOURNAMENT COMMITTEE ............................................................................................. 4

COMMUNICATIONS COMMITTEE ................................................................................................ 4

COMPETITIONS COMMITTEE ....................................................................................................... 4

CHARITY & SCHOLARSHIP COMMITTEE .................................................................................. 4

SOUTHSOUND SUBSECTION 2013 FINANCIAL REPORTS ........................................................... 5

Chase Bank Signature Card

Balance Sheet

Profit/Loss Statement

Cash Receipts & Expenses

Subsection Allotment Form

2013 GOALS ............................................................................................................................................. 12

2014 GOALS ............................................................................................................................................. 12

2014 PNWS – Subsection Meeting Schedule ..................................................................................... 14

2014 PNWS – Subsection Event Schedule ......................................................................................... 14

2013 PNWS-Subsection Activities ......................................................................................................... 15

ATTACHMENTS ....................................................................................................................................... 16

South Sound 2013 Meeting Minutes

South Sound 2013 Training Flyers

South Sound 2013 Event Invitations

Affiliation Agreement / Policy on Conflicts of Interest

Pacific Northwest Section of the American Water Works Association South Sound Subsection

2013 Annual Report

1

OFFICERS 2013-2014

President Laurelin Ward City of Redmond Water Operations and Maintenance Supervisor 18080 NE 76th Street PO Box 97010 Redmond, WA 98073 425-556-2819 PH 425-556-4222 FX [email protected] Vice President Ray West Tacoma Water Operations Manager 3628 South 35th Street Tacoma, WA 98409 253-502-8245 PH 253-502-8694 FX [email protected] Secretary Marc Marcantonio Mt. View-Edgewood Water Company 11610 32nd Street East Edgewood, WA 98372 253-863-7348 PH 253-863-0752 FX [email protected] Treasurer Ryan Johnstone City of Yelm 901 Rhoton Rd. Yelm, WA, 98597 360-458-8406 PH [email protected]

Board Member Mike Pleasants RH2 Engineering 950 Pacific, Ste 1220 Tacoma, WA 98402 253-794-6617 PH [email protected] Board Member Tim Wells Spanaway Water Company Assistant Manager PO Box 100 Spanaway, WA 98387-1000 253-531-9024 PH 253-539-9526 FX [email protected] Board Member Tom Keown Pierce County Waste Water Utility Manager 9850 64th Street West University Place, WA 98467 253-798-4109 PH 253-798-4637 FX [email protected] Past President Nate Mozer KPG 2502 Jefferson Avenue Tacoma, WA 98402 253-344-5282 PH [email protected]


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TRAINING AND TOPICS The Subsection held two all day training sessions in 2013. A brief summary of the 2013 training sessions is as follows:

Water 101 Class (0.6 CEUs) – January 23, 2013: This training session focused on assisting Water Works Operators, Admin staff, and elected officials in basic water system overview items including treatment, construction, and water quality. This was a successful training with more than 50 participants.

Update from Department of Health (0.6 CEUs) April 24, 2013: This training session provided operators an opportunity to learn about emerging topics of concern from DOH’s perspective. This class was taught by DOH and Department of Commerce staff.

All of the training session materials were posted on the Subsection website for those who could not attend or for those that needed a refresher on the topic. A certificate was created to give to all training attendees listing the CEUs earned for that training.

COMPETITIONS Water Taste Test – The fifth annual South Sound Water Taste Test was held at the the

Puyallup Parametix Office. It was a fun night with lots of good interaction between the local water purveyors vying for the coveted prize of “best tasting water”. That honor was won by Tacoma Water. Tacoma represented the Subsection well at the PNWS Conference competition.

Tapping – The Tacoma Water tapping team represented the subsection at the PNWS

Conference.

Tacoma (representing the SSSS) won the 3rd place trophy in the Top Ops. The team put in a lot of practice and did great, only missing the finals by one question.

RECOGNITION The South Sound Subsection maintains an award for recognizing significant contributions to the water industry. This award is called the Water Drop award. Nate Mozer was recognized in 2013 for his efforts in establishing a charity golf tournament in the South Sound area.


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MEMBERSHIP APPRECIATION The South Sound Subsection hosted two networking events in 2013 in appreciation of all South Sound water professionals and its members.

The Second Annual Charity Golf Tournament was held on July 19, 2013. The activities started at 1:00 at Allanmore Golf Course with 4 person teams. Roughly 30 teams registered and a full house of sponsors was involved. The evening ended with dinner. The Golf Tournament raised $6,500 given to Living Access Support Alliance (LASA). This money is earmarked for water and wastewater utility billing assistance for residences of Pierce County.

The third Annual SSSS BBQ and Water Professional Appreciation event was held at the Ken Merry site on October 3, 2013. The activities started at 10:30 with a tour and video of Tacoma’s new treatment plant, currently under construction, followed by a BBQ lunch, and then a Resource Management Forum from 1:30 to 3:30.


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COMMUNITY OUTREACH LIVING ACCESS SUPPORT ALLIANCE Proceeds raised during the Golf Tournament were delivered to LASA out of Lakewood. LASA’s executive Director gave a short speech at the Golf Tournament. A check totaling $6,500 was presented to LASA following the event. It is the Subsection’s intent that these monies be used to assist in paying water utility bills, locally.

PIERCE COUNTY CAREER DAY The Subsection shared a booth with Tacoma Water at the Pierce County Career Day at the Puyallup Fair Grounds. Mike Craig of Mountain View-Edgewood Water Company represented the South Sound, fielding general questions regarding the potable water industry and the Subsection and showed displays of service connections with water meters. Mike also handed out letters of invitation for Subsection training scholarships.

COMMITTEE ACTIVITIES

GOLF TOURNAMENT COMMITTEE The committee successfully put on the second golf tournament in 2013. Planning for a 2014 tournament is ongoing. The intent of the golf tournaments will be to provide a networking and social event for the South Sound members while raising money for local charities.

COMPETITIONS COMMITTEE This committee assists in coordinating the competitions at all levels. Our representation at the Section and Association levels continues to increase, with the South Sound Subsection sponsoring teams and individuals involved in the Water Taste Test, Tapping, and Top Ops competitions.

CHARITY & SCHOLARSHIP COMMITTEE The First Annual Golf Tournament raised approximately $6,500 that was donated to LASA. Committee members are actively looking for a chair to build these activities within the subsection. This will be a major focus for 2014. The South Sound is committed to offering up to five scholarships per training event to allow interested students to attend training at no cost. Annually the South Sound participates in the Pierce County Career Day in November.


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SOUTHSOUND SUBSECTION 2011 FINANCIAL REPORTS

Chase Bank Signature Card

Balance Sheet

Profit/Loss Statement

Cash Receipts & Expenses

Subsection Allotment Form


2013 Annual Report

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2013 GOALS

1. Provide three training sessions with CEU's to support continued professional development for people in the region working in the water industry.

o Waterworks 101 (0.6) and DOH update (0.6) moved Asset management to Jan 2014.

2. Establish and expand routine correspondence with SSSS members regarding meeting

times, Subsection activities, etc. Develop a South Sound Subsection email list in addition to the operator list used to announce trainings.

o Needs additional work 3. Develop active committees to support the activities of the SSSS and to grow member

participation. Explore the possibility of conducting training located at either the Kitsap or the Coast region.

o Golf Committee. Thurston county training in January 2014 4. Plan and hold a golf tournament to create a networking opportunity amongst the SSSS

members and for fundraising. o Success

5. Schedule a forum for benchmarking, best practice sharing, and/or recognition at least

twice during the year. o Water resources forum October, an additional activity would be nice to sponsor

moving forward. 6. Hold a member appreciation sponsored event such as a barbecue.

o Water Resources forum and Taste Test 7. Sponsor outreach to local community college/vocational schools to offer training

scholarships to SSSS training for students studying in the Water field. o Job Fair – Pierce County, additional work needed

8. Identify a new lead person to maintain SSSS website and registration activities.

o Review Goal, no longer applicable.

9. Continue funding a water and wastewater utility bill assistance program with Living Access Support Alliance (LASA).

o Success

10. Continue to hold Subsection competitions to provide representatives to the PNWS competitions.

o Taste test, made funds available for tapping teams and any others who move onto ACE


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2014 GOALS

1. Provide three training sessions, planned and executed by an active Training Committee, with CEU's to support continued professional development for people in the region working in the water industry.

2. Establish and expand routine correspondence with SSSS members regarding meeting

times, Subsection activities, etc. Develop a South Sound Subsection email list in addition to the operator list used to announce trainings.

3. Develop a Career Ddevelopment Committee and Training Committee and maintain the Golf Committee to support the activities of the SSSS and to grow member participation.

4. Conducting training located at either the Kitsap or the Coast region. 5. Plan and hold a golf tournament to create a networking opportunity amongst the SSSS

members and for fundraising. 6. Schedule events for benchmarking, best practice sharing, and/or recognition at least

twice during the year.

7. Sponsor outreach to local community college/vocational schools to offer training scholarships to SSSS training for students studying in the Water field.

8. Identify a target local charity to support for 2015 and 2016.

9. Continue to hold Subsection competitions to provide representatives to the PNWS

competitions.


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2014 PNWS – Subsection Meeting Schedule

Date

1/15/14

2/19/14

3/19/14

4/16/14

5/21/14

6/18/14

7/16/14

8/20/14

9/17/14

10/15/14

11/19/14

12/17/14

Location

Lakewood Water District












Discussion Topics

TBD

TBD

TBD

TBD

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TBD

TBD

TBD

TBD

TBD

TBD

No. in Attendance

2013 PNWS – Subsection Event Schedule

1/22-23/2014 Advanced Asset Management Training

1/30/2014 Waterworks 101

3/21/2014 6th Annual Water Taste Test

4/25/2014 Training Session – Training Sponsored with DOH

7/18/2014 3nd Annual Golf Tournament and Charity Event

10/9/2014 4th Annual BBQ and Forum

10/23/2014 Training Session – Topic to be determined


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11/15/2013 Pierce County Career Day

2013 PNWS-Subsection Activities

Date Location Discussion Topics Attendance

1/24/2013 PC Environmental Services Waterworks 101 50+

3/30/13 Parametrix Office Water Taste Test 70+

4/24/13 PC Environmental Services DOH and Funding Training 40+

7/19/13 Allanmore Golf Tournament and Charity Event 120+

10/3/13 Ken Merry Building Member Appreciation and Forum Event 40+

11/15/13 WW Fair Grounds Pierce County Career Day N/A


2013 Annual Report

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ATTACHMENTS

South Sound 2013 Meeting Minutes

South Sound 2013 Training Flyers

South Sound 2013 Event Invitations

Affiliation Agreement / Policy on Conflicts of Interest

Board Meeting Minutes

Wednesday, January 16, 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:37 a.m. Present were Laurelin Ward, Randy Black, Ryan Johnstone, Mike Pleasants, Tim Wells, Ray West, and Marc Marcantonio. Virpi Salo-Zieman, Nate Mozer, Tom Keown, Art Gregg, Tim Ramsaur, and Linda McCrea were absent. 2. Meeting Minutes (Dec. 19, 2012, LWD). Ryan moved to approve the minutes, Ray seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan presented the report. We have $23,601.86 in the Checking Account, and $2,595.25 in the Savings Account. Ryan asked about the format of the Expenses (categories) listed on the second page, as the categories don't match where we spend money. We related that this has been described in the past as being a prescribed format that PNWS wants us to follow. Laurelin will ask about this at the Winter SAC meeting. Marc moved to accept the Treasurer's report, Ray seconded, and the motion passed.

4. Upcoming Training Events and Student Scholarships. January 24 Water Works 101 Training Discussion. Ronda reports that we have 20 registered to date. We need to coordinate lunch and snacks, gift cards for instructors, door prizes, etc. Ryan can be at the event all day, Ray can be there in the morning, and Laurelin in the afternoon. Mike volunteered to pick up the raffle prizes. Ray will arrange snacks for the morning and afternoon. Randy will have Ronda send out another reminder about the training. CEU's and registration needs to be covered by a couple of board members. Randy will get CEU forms and have them at the ESB on Thursday morning. Course evaluations are also needed, and Laurelin will check on these. April 25 Training (DOH Updates). Laurelin has checked with DOH to see if they are interested, and which topics could be addressed. Possible topics include Total Coliform Rule, On Line Capacity Assessment Tool (for small systems), Consumer Confidence Report - Electronic Reporting , Low-Lead Brass, Sanitary Survey, Water System Plan points of emphasis, etc. July 25 Training. This training date is a placeholder in case we decide to do training. Our golf tournament will likely be in place of this training, but we have the room at the ESB reserved and will keep it reserved until we firm up a date for the golf tournament. October 24 Training (expands to 2 days if Advanced Asset Management is done). Tim R. will check on room availability for Oct. 23 in case we expand the training to two days. Student Scholarships. Ryan coordinated with University of Washington Tacoma, Pacific Lutheran University, and Olympic College about student scholarships. He will check one month in advance of each training event. 5. SubSection Competitions (Taste Test, Meter Madness, Top Ops, Field Innovations, and Tapping Team), and Golf Tournament.

Golf Tournament/Fund Raising Event: Last year the golf tournament was July 20. Ray will ask Tony to check on available dates for this year so we can begin the planning. Taste Test Competition: March 15 and 22 are available dates for the Varsity Grill. We pay $150 for the room, and we have to order around $300 in food. Ryan offered Parametrix for this event, and said they might be able to help offset the food costs. We discussed the locations and settled on Parametrix. We also talked about a Thursday night instead of Friday, like March 14 or 21. We could incorporate a fund raiser and/or a raffle prize. We talked about starting the event at 5:30 p.m. We should invite the vendors who support the SSSS. Judges are needed. Randy moved we allocate up to $1,500 for food, Marc seconded it, and the motion passed. Tacoma Water is planning to do Top Ops and the Tapping Team competitions. Ray asked if anyone was interested in participating with Tacoma's team. Marc mentioned Mike Craig for Top Ops. 6. Marketing/Promotional Information Progress. Tim Wells obtained pricing from Gold Street and Minuteman printers, and gave the pricing to Laurelin. Ryan will check with Denise at Parametrix to help with the design. Tim Wells said that if we collect the information for the brochure he will ask Elizabeth (Spanaway Water) about helping assemble the brochure. Laurelin has a lot of the information fresh in her mind from doing the Annual Report. 7. Newsletter Progress. Laurelin mentioned she had a setback on the newsletter (computer lost her draft). We are looking at one per year, and Laurelin will continue to work on this as time permits. 8. 2012 Annual Report. Laurelin has this finished and ready to go, and had sent this to the Board Members for review. The board commended her for the great job. SSSS Annual Report will be submitted on Jan. 25 in prep for the Winter SAC meeting.

9. February 6-8 Subsection Advisory Committee (SAC) Meeting in Portland. Randy, Ryan, and Laurelin plan to go. Ray and Tom may also attend a portion. Tim Wells will check and see if he can attend. 10. Next Board Meeting: February 20, 2013. (Marc will be out of town so someone else will have to take minutes).


Wednesday, February 20, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:35 a.m. Present were Laurelin Ward, Randy Black, Ryan Johnstone, Nate Mozer, Mike Pleasants, and Tim Wells. 2. Meeting Minutes (Jan. 16, 2013, LWD). Ryan moved to approve the minutes, Randy seconded, the minutes were approved. 3. Treasurer’s Report. Ryan presented the report. There is $25,150.21 in the Checking Account, and $2,595.36 in the Savings Account. Nate moved to accept the Treasurer's report, Randy seconded, the motion passed. Short discussion on mileage reimbursement for the SAC training in Portland. Laurelin mentioned that the PNWS has a program to reimburse the subsections for the purchase of Quicken software. There was discussion regarding the practicality of purchasing a subsection laptop to be utilized by the treasurer. Randy made a motion to spend up to $500 for a subsection laptop, Nate seconded, the motion passed. Ryan will do some research as to the best process or location for the subsection system backups. We will discuss the purchase of Quicken software again next month with the whole group. WETRC had asked Laurelin about a donation for the Vancouver WOW (SSS donated $100 for the 2012 conference). Nate made a motion to donate $200 for this year’s event, Ryan seconded, the motion passed.

Tim W. spoke to Michelle Harris at TPCHD regarding financial assistance for the upcoming Water Festival (1,000 fifth graders spending a day with water related displays and interactive activities). Randy asked if there would be some recognition of the SSS support; Tim will ask Michelle and get back to the group. 4. Upcoming Training Events and Student Scholarships. January 24 Water Works 101 Training Discussion. The training went well, many new operators and company officers. Comment cards presented positive remarks. Unenthusiastic opinion of lunch (from Chambers Bay). John Weidenfeller of Thurston Co PUD has asked Laurelin about SSS help coordinating this class in Thurston County. This will most likely be the subsections winter training (Jan/Feb) for 2014. April 25 Training (DOH Updates). Laurelin has checked with DOH, Chris McCord has sent back a list of possible updated subjects to present. Laurelin will be in contact with Chris to confirm the agenda subjects prior to finalizing the registration form. Volunteer help from the members will be needed (and most appreciated) at the training. July 25 Training. This training will not take place as the golf tournament will involve a significant amount of time and attention. October 24 Training (expands to 2 days if Advanced Asset Management is done). Laurelin will check with Tim R. regarding room availability for Oct. 23 in case we expand the training to two days. Nate suggested that this be the training to implement the AWWA suggestion of a member vs. non-member rate for training events. Nate suggested possibly adding $10 for non-members rather than reducing member fees. Our fees (cost per CEU) are already very reasonable. We should discuss this again next month with the whole group. 5. Subsection Competitions. Taste Test. The Taste Test competition will be Friday, March 15th at Parametrix’ Puyallup office. Parametrix staff has offered to help with the food and beverage coordination, thanks Ryan. Costs for last year’s social were approximately $1,000 to $1,200; we will plan for a similar budget amount. Randy suggested a reminder be sent out. Nate suggested we communicate that there will be plenty of room this year. Ryan and Mike will work on lining up judges. Nate will coordinate award plaques to be handed out at the event. The ever-present concerns regarding liability were discussed.

Meter Madness, Top Ops, and Tapping Team. Ray mentioned last month that Tacoma Water is planning to do Top Ops and the Tapping Team competitions in Spokane. Tapping team challenges were discussed. 6. Golf Tournament. Nate reported that the $1,000 deposit has been paid to Allenmore for the July 19 tournament. He is working to finalize the tournament flyer, registration form, sponsor letter, and sponsor agreement. He will work with Ronda regarding the registration page on the website. We discussed the cost of the entry fee and how that will affect the bottom line. At this time we are staying the proposed $75 entry fee. 7. Marketing/Promotional Information Progress. Ryan has offered the services of the Parametrix marketing staff to help put together the brochure and folder layout. We will need to provide them the content and some direction. Tim Ramsaur coordinated the development of a second (smaller) subsection sign. It is now located in the storage room graciously provided by Lakewood Water. 8. Newsletter Progress. Laurelin will continue to work on this as time permits. 9. February 6-8 Subsection Advisory Committee (SAC) Meeting in Portland. Randy, Laurelin, Ryan, Ray, Tom, Linda, and Tim W. attended. Good information shared about AWWA structure, processes, and membership benefits. Thursday’s dinner was a hoot! Randy will be stepping down from his vice-chair position as he is a trustee for the section. Ray has mentioned his willingness to take on the vice-chair responsibilities. There was informal discussion regarding the current administrative board member positions, the good work they are doing and their willingness to continue on in those positions. 10. Announcements Mike asked about the viability of the subsection putting together a ‘Wine for Water’ type event. Nate mentioned that the group has discussed those types of fundraising events and will always entertain any suggestion and ideas. The challenge becomes finding the time to expand on the events that are currently scheduled. 11. Next Board Meeting: March 20, 2013.


Wednesday, March 20, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:40 a.m. Present were Laurelin Ward, Marc Marcantonio, Ryan Johnstone, Nate Mozer, Ray West, Tim Wells, Tim Ramsaur, and Mike Pleasants. 2. Meeting Minutes (Feb. 20, 2013, LWD). Marc moved to approve the minutes, Nate seconded, and the minutes were approved. Thanks to Tim Wells for doing a great job on the minutes in Marc's absence! 3. Treasurer’s Report. Ryan presented the report. There is $23,305.99 in the Checking Account, and $2,595.46 in the Savings Account. Marc moved to accept the Treasurer's report, Tim R. seconded, the motion passed. The deposit to the Allenmore golf course has been paid. 4. Upcoming Training Events and Student Scholarships. Waterworks 101 PNWS would like the SubSections to standardize the training content, to include preparation of the briefing slides (handouts) with the instructor's names. Laurelin will check with the speakers to make sure they are comfortable with this and that they agree. April 25 Training (DOH Updates). DOH has 5 speakers lined up and will be providing all the training. The training topics include: Sanitary Surveys, Infrastructure Assistance Coordinating Council - Funding options, Asset Management and Financial Planning, Source Water Protection, Optimization of Arsenic Treatment, etc. Laurelin has biographies for the speakers, and will get abstracts for CEU submission. The flyer went out with registration costs

being $5 less for AWWA members (total $65). Marc and Tim W. volunteered to be present at the event. July 25 Training. This training will not take place as the golf tournament will involve a significant amount of time and attention. October 24 Training (expands to 2 days if Advanced Asset Management is done). If we do Advanced Asset Management, the training can be two days and Tom guesses we would probably have less than 50 people. If we do a one-day Advanced class, we would likely get more people. Tom reports that the two-day version is usually better received. Marc suggested a possibility could be to have the class designed into a two day event with one day focused toward Managers and Finance people, and the second day for Managers and Maintenance people. Tim R. will reserve the room for Wednesday also. We will discuss this further as the date approaches. 5. Subsection Competitions. Taste Test. We discussed the event and congratulated the winner, Tacoma Water! All liked how it was planned and executed. The location and facility worked out very well. Ryan and Parametrix were thanked for the excellent support they provided. The Subsection will reimburse Parametrix for the food. Laurelin asked the consultants for input on future venues. We discussed the consulting firms sharing sponsoring of future Taste Test events. Laurelin suggested at future events we consider awarding a Water Drop award at the Taste Test Competition. Everyone agreed this was the ideal time and should do this at future Taste Test events. This year we could do so at the Golf Tournament, or Mike suggested possibly the Winter Social. We will solicit nominations from the membership. Meter Madness, Top Ops, and Tapping Team. Tacoma Water is planning to do Top Ops and the Tapping Team competitions in Spokane. Mt. View-Edgewood may do Field Innovations and Meter Madness. 6. Golf Tournament. The date will need to be re-announced so that all know that it is July 19 (despite what was announced during the Taste Test competition). Nate reports we are doing well to date with sponsors and planning. Three holes have been sold, and 2 teams have already registered. Tim R. mentioned Mortenson may sponsor the dinner again. Brown and Caldwell may sponsor a hole and a team. Nate will plan a meeting in a few weeks to focus efforts. The Clubhouse will be remodeled prior to the tournament.

7. Marketing/Promotional Information Progress. No change or update to this. Ryan has offered the services of the Parametrix marketing staff to help put together the brochure and folder layout. We will need to provide them the content and some direction. Tim Ramsaur coordinated the development of a second (smaller) subsection sign. It is now located in the storage room graciously provided by Lakewood Water. 8. Water For People Liaison - Wine for Water Event? Cindy Foss is the co-chair, and asks that we provide a liaison to work with their committee. Ray volunteered to be our liaison. We spoke about donating money from the Golf tournament and other SubSection functions in addition to supporting our other charity. We spoke about whether we wanted to host a "Wine for Water Event." We spoke about keeping our primary fund raising focus on supporting our local community to help out those who are struggling to pay their water bills. We also agreed we would like to support Water For People in addition, as a separate fund raising event. We could have a jar for collections and provide matching funds. We will discuss this further throughout the year. 9. SSSS - Summer Forum/BBQ - Parametrix Event (June). Parametrix is considering a joint social event, and is wondering if we would like to participate around the end of May, or beginning of June. We can also plan another social with an environmental stewardship theme at Tacoma's Ken Marry building when the salmon are running. Ray will check with Tyler Patterson (Tacoma Fisheries Biologist) as to the best date to plan this. Laurelin will check on Bob Hunter's availability to speak about involvement with native americans. 10. Newsletter Progress. Laurelin will continue to work on this as time permits. 11. Announcements. Tim Wells asked Michelle Harris at TPCHD if there is recognition of the SSSS if we donate money to the Pierce County Water Festival on April 25. She has confirmed there is. Nate made a motion to donate $500 to this year's event, Marc seconded, and the motion passed. PNWS Conference in Spokane, May 8-10. We spoke about the idea of identification on our badges that indicates we are SubSection Board Members so that participants know they can ask us questions about involvement in SubSection activities. Board Positions:

Nate made a motion that the Board slate of candidates through May of 2014 be: Chair: Laurelin Ward. Vice Chair: Ray West (replaces Randy Black due to Randy becoming a Trustee). Secretary: Marc Marcantonio Treasurer: Ryan Johnstone Board Members: Tom Keown, Mike Pleasants, and Tim Wells. Tom seconded the motion, and the motion passed. 10. Next Board Meeting: April 17, 2013.


Wednesday, April 17, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:40 a.m. Present were Laurelin Ward (by phone), Marc Marcantonio, Ryan Johnstone, Ray West, Randy Black, and Tim Wells. 2. Meeting Minutes (Mar. 20, 2013, LWD). Ryan moved to approve the minutes, Ray seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan presented the report. There is $24,246.05 in the Checking Account, and $2,595.56 in the Savings Account. Marc moved to accept the Treasurer's report, Tim W. seconded, the motion passed. Ryan obtained a debit card (Master Card) for our account to make it easier to move money from PayPal to our account. 4. Upcoming Training Events and Student Scholarships. April 25 Training (DOH Updates). DOH, RCAC, and Chris McMeen (on water quality) will be providing all the training. The training topics include: Sanitary Surveys, Infrastructure Assistance Coordinating Council - Funding options, Asset Management and Financial Planning, Source Water Protection, Optimization of Arsenic Treatment, etc. Laurelin has biographies for the speakers, and will get abstracts for CEU submission. The flyer went out with registration costs being $5 less for AWWA members (total $65). Ray will bring morning snacks and be available in the morning. Laurelin may be available all day, and will arrange lunch, gifts, etc. and prepare thank you letters for speakers. Ronda will be there in the morning for registration, preparing certificates, and CEU cards. Tim W. will be there all day (as a student). Ryan will try to pay for lunch in advance with the credit card.

July 25 Training. This training will not take place as the golf tournament will involve a significant amount of time and attention. October 24 Training (expands to 2 days if Advanced Asset Management is done). Laurelin will check with Tom to see if the 2 day version can be setup, with one day focused for Managers and Finance people, and the second for Managers and Maintenance people. We will try to get the flyer published as soon as possible. Laurelin mentioned the CEU award may be difficult, and we collectively decided the training was important and valuable even if CEU's were not approved. 5. Subsection Competitions. Meter Madness, Top Ops, Taste Test, and Tapping Team. Tacoma has a Field Innovation entry, Top Ops, and Tapping Team entry. MTVE has a Field Innovation item and will submit it. Randy moved that we provide $500 to any representative who goes to Nationals, Ryan seconded, and the motion was approved. 6. Golf Tournament, July 19. Nate plans to meet tomorrow with the group. Randy mentioned they need some help with invitations to vendors/contractors to get more sponsors. It would help to make a general announcement to any and all vendors or contractors that we are seeking more sponsors. We have about 17 golfers signed up, but expect this to increase as we get closer. We are ahead of the planning curve this year compared to last year at this time. Marc gave an insurance policy program to Randy for the committee to consider for future events. This allows Hole-In-One and Putting contests that could attract more participation. 7. Marketing/Promotional Information Progress. No change or update to this. Ryan has offered the services of the Parametrix marketing staff to help put together the brochure and folder layout. We will need to provide them the content and some direction. Tim Ramsaur coordinated the development of a second (smaller) subsection sign. It is now located in the storage room graciously provided by Lakewood Water. 8. Water For People Liaison - Wine for Water Event?

Ray is our liaison. We will continue to discuss our level and type of participation with a separate fund raising event. We can do a raffle with donated prizes where people buy tickets for the item they wish to win. 9. SSSS - Summer Forum/BBQ - Parametrix Event (June) and Fall Forum. Parametrix is considering a joint social event, which we may wish to participate (around the end of May, or beginning of June). We are planning another social with an environmental stewardship theme at Tacoma's Ken Marry building, when the salmon are running. Ray will check with Tyler Patterson (Tacoma Fisheries Biologist) as to the best date to plan this. Mid Sep to mid Oct on a Thursday would be good for planning purposes. Laurelin will check with Bob Hunter on his availability to speak about involvement with native americans. Marc suggested we ask Marc Savoca and/or Burt Clothier (from Robinson Noble) to speak about the USGS water studies and water purveyor involvement. 10. Newsletter Progress. Laurelin will continue to work on this as time permits, and as she learns how to use Constant Contact to promote the SSSS. Randy suggested between Ronda and Kyle they should be able to figure out how to use Constant Contact to facilitate getting news items out to the public. Marc asked about how input is solicited for the PNWS magazine regarding SubSection news? Randy said a notice is mailed two months in advance of the deadline for publication. Laurelin will check for more information from Kyle. 11. Water Drop Award Nominations. Marc suggested we consider picking categories or themes for awards, so that people know how and who to nominate. Randy suggested we form a committee to develop nominations for awards. We could solicit committee members at training events. Marc suggested we ask DOH (maybe Virpi?) to head a committee to select future recipients deserving of our award. 12. Announcements. The PNWS Conference is in Spokane, May 8-10. We discussed a form of recognition of SSSS board members so attendees can learn who represents the SSSS. Marc suggested if PNWS doesn't want to identify SubSections, we should move forward on our own. Marc motioned we approve a budget of $500 to purchase an identification method, Ray seconded, and the motion was approved. Randy and Ryan will work on finding a method.

Tacoma Water has offered lead content fittings for sale at scrap cost. Ray will send out an email. Ray asked if we were meeting as a group at PNWS in Spokane; Randy suggested we announce a breakfast or lunch meeting as a meet and greet. 13. Next Board Meeting: May 15, 2013.


Wednesday, May 15, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:30 a.m. Present were Laurelin Ward, Marc Marcantonio, Nate Mozer (by phone), Tim Ramsaur, Randy Black, Tim Wells, and Virpi Salo-Zieman. 2. Meeting Minutes (Apr. 17, 2013, LWD). Randy moved to approve the minutes, Tim Wells seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan emailed the report. There is $23,771.62 in the Checking Account, and $2,595.67 in the Savings Account. Also, receivables from the DOH updates training session and the upcoming golf tournament are really starting to add up. Not reflected in April’s report is a recent deposit for $4,510.00 from checks to the SSSS for the aforementioned events as well as another $3,822.81 received into our checking account via PayPal on May 14. Randy moved to accept the Treasurer's report, Marc seconded, and the motion passed. 4. Upcoming Training Events and Student Scholarships. April 25 Training (DOH Updates). Laurelin reported that 30 people attended, and 27 were submitted for CEU's. Virpi asked if an evaluation was performed on the individual instructors (DOH would like to see this). They were not included in our standard evaluation form, so Randy will have Ronda adjust our evaluation form to include this for future events. Laurelin mailed in the CEU verification. No presenter gifts were provided since DOH personnel are not

permitted to receive any form of compensation. Laurelin is sending letters of appreciation to each of the instructors. October 23, 24 Advanced Asset Management. Tom was not present for an update. Tim confirmed that the rooms are reserved. Laurelin will get the flyer published as soon as possible to give advance notice, stating up to 1.2 CEU credits are pending approval. 5. Subsection Competitions. Meter Madness, Top Ops, Taste Test, and Tapping Team. Tacoma won the Top Ops, and Tapping Team competitions. The SSSS will write a check to Tacoma Public Utilities to help pay for their competition at Nationals (AWWA Conference in Denver, CO). We had previously approved $500 per individual towards expenses. The Tapping Team has 4 individuals and the Top Ops team has 3 individuals, so the check will be for $3,500. A discussion ensued about the Water Taste Test competition, and other competitions and the standards required. Randy made a motion that we form a Competition Subcommittee to ensure standards are understood and followed, Tim Ramsaur seconded the motion, and it passed. Tim Wells will be the board member POC, and members will be recruited from Lakewood Water District and Spanaway Water. 6. Golf Tournament, July 19. Nate reported that we currently have 52 golfers registered. We have sponsors for 11 holes to date, the dinner, and 1st and 3rd place teams. Nate encouraged all to promote the event so we can obtain more golfers and sponsors. He also reported we now have $7,890 in revenue to date, so we have covered our expenses and all future funds obtained will be available for our fund raising purposes. Marc suggested posting flyers at various local golf course pro-shops, and Nate and his committee will consider this. Nate is planning another meeting of the committee to continue making progress. Virpi asked if we could provide lessons for beginners. Nate will check with the course Pro to see if this is feasible, and maybe something we can add to this and/or future events. Randy mentioned putting an article in Water Matters magazine to promote the golf tournament, and future SSSS activities. Laurelin will ask to be added to the email distribution list for future articles. 7. Marketing/Promotional Information Progress. A discussion was conducted regarding the idea of creating distinctive pins to identify SSSS members. The overall concept was to provide a special pin to give only to SSSS members for wear that will identify them as SSSS members at future events. This will promote identification and communication between members, and can be a source for finding volunteers for future SubSection activities. We also discussed additional

identifiers for SSSS Board Members. Laurelin has a USB Flash Drive with SSSS member names. Randy will research pricing for various quantities. 8. Water For People Liaison - Wine for Water Event? Ray is our liaison and was not present to provide a report. 9. SSSS - Summer Forum/BBQ - Parametrix Event (June) and Fall Forum. Parametrix is hosting an event on June 6 for the Pacific Northwest Clean Water Association (PNCWA). The SSSS has been invited to participate in this event. The Fall Forum at the Tacoma Treatment Facility and the Ken Marry building is planned for possibly Oct 3 or 4 (date to be confirmed by Ray). Laurelin is lining up instructors to discuss the water purveyor's participation in environmental areas. Possible instructors identified include Mark Savoca (USGS), Burt Clothier (Robinson & Noble), Bob Hunter, and possibly someone from DOE. 10. Newsletter Progress. We covered this under item 6, above. 11. Water Drop Award Nominations. Virpi agreed to participate in a committee for the purpose of selecting future recipients deserving of our award. She would like to review the criteria for eligible recipients of this award. Nate said that he has an electronic copy of the general award criteria and will provide that information. We may provide this award at the upcoming Golf Tournament banquet, and Tim Wells recommended we do so early during the dinner before people begin to leave. We will move this item up in next month's Agenda (as item #6). 12. Announcements. Randy will be attending the AWWA conference in Denver from June 8-13. 13. Next Board Meeting: June 19, 2013.


Wednesday, June 19, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:40 a.m. by Ray. Present were Marc Marcantonio, Randy Black, Tim Wells, Ryan Johnstone, Ray West, Mike Pleasants, and Virpi Salo-Zieman. 2. Meeting Minutes (May 15, 2013, LWD). Randy moved to approve the minutes, Ryan seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $32,104.43 in the Checking Account, and $2,595.78 in the Savings Account. Checking Account balance is higher due to the cash flow from the Golf Tournament. Ryan listed the golf deposits and expenses separately by line item (on the second page) for better visibility. Ryan has a new job, and is now at the City of Yelm as the Public Works Director. His new email address is [email protected]. Marc moved to accept the Treasurer's report, Mike seconded, and the motion passed. 4. Upcoming Training Events and Student Scholarships. October 23, 24 Advanced Asset Management. Tom reported we will be doing a 2 day class. The first day will be a review of the basic class (refresher) and overview of the second day information. The second day will be more about management and financials.

Ryan indicated we are not getting interest regarding student scholarships. He asked if anyone had any suggestions. Virpi suggested we consider scholarships for small water systems who cannot afford CEU training. Mike pointed out that freeing the time up for people is often a bigger problem than the money. 5. Subsection Competitions at AWWA National Conference. Meter Madness, Top Ops, Taste Test, and Tapping Team. Tacoma (representing the SSSS) won the 3rd place trophy in the Top Ops. The team put in a lot of practice and did great, only missing the finals by one question. The Tapping Team didn’t make it out of the preliminaries due to penalties, but are to be congratulated for representing the SSSS. 6. Water Drop Award Nominations. Virpi emailed her coworkers and did obtain one nomination. Ray West also has a nomination. Virpi asked how we should proceed, and Randy said that the committee should assemble the nominations, and present them to the board. 7. Golf Tournament, July 19. Nate was not available to report, so Randy indicated we need more sponsors (for about 1/3 of our needs). Mike thinks we have 5 or 6 holes without sponsors, as well as a few other needs (like SWAG bags, contests, etc.). Some that we had last year have not yet signed up. Mike said at last count we have 76 golfers registered. We have room for 150 golfers. It would be timely to make another push for sponsors and golfers. Mike said the committee is working on the volunteer list, assigning duties. The list (spreadsheet) is more than 3 pages long. Tim mentioned the committee is still working on the idea of providing lessons, and this will be incorporated in future years (if it doesn’t make it this year) as the idea is a good one. 8. Marketing/Promotional Information Progress. Randy had emailed pricing for SSSS pins. Laurelin received enough positive feedback so that Randy has now placed them on order. Randy will give the invoice to Ryan when he receives it. Laurelin is working on the details of how we will distribute these, and to whom. 9. Water for People Liaison - Wine for Water Event? Ray is our liaison. We are not going to do an event this year, but will consider it in future years.

10. SSSS - Summer Forum/BBQ - Parametrix Event (June) and Fall Forum. Nobody knows if the Parametrix “Pacific Northwest Clean Water Association (PNCWA)” June 6 event occurred (Ryan no longer works for them having moved to the City of Yelm). The Fall Forum at the Tacoma Treatment Facility and the Ken Marry building is reserved for 8 a.m. Oct 3. There is a lot more to see and this should be a good event. Laurelin is lining up instructors to discuss the water purveyor's participation in environmental areas. Possible instructors identified include Mark Savoca (USGS), Burt Clothier (Robinson & Noble), Bob Hunter, and possibly someone from DOE. 11. Newsletter Progress. Laurelin was not present for a report. 12. Announcements. Randy said the AWWA National conference was pretty good. The opening ceremonies included a Native American ceremony, which was not explained so all were wondering what was happening. There was good training that Randy and his group found informative, and enjoyable. Attendance was up with 11,000 attendees (up from 9,000 last year). The vendor display was great with over 560 vendors, worldwide. The PNWS had a meet and greet at the Lucky Strike Bowling Alley, which was well attended and fun. Next year’s conference is in Boston, MA. Tacoma plans to reserve rooms now for the competition teams in case they qualify since they could not get rooms this year by the time they knew they qualified for Nationals. Ray asked about the Leadership Training Class Lakewood hosted last year (Connie Poulsen) since Tacoma is interested in doing this again. Randy will look into repeating this again. 13. Next Board Meeting: July 17, 2013 (2 days prior to the Golf Tournament).


Wednesday, July 17, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:30 a.m. by Laurelin Ward. Present were Marc Marcantonio, Tim Wells, Tim Ramsaur, Ryan Johnstone, Nate Mozer (by phone), Ray West, Tom Keown, and Mike Pleasants. 2. Meeting Minutes (June 19, 2013, LWD). Ray moved to approve the minutes, Tom seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $29,009.78 in the Checking Account, and $2,595.88 in the Savings Account. The travel expense of $3,500 was for the SSSS teams that competed in the Denver AWWA National Tapping and Top Ops competitions. Marc moved to accept the Treasurer's report, Tim R. seconded, and the motion passed. 4. Upcoming Training Events and Student Scholarships. Student Scholarships We discussed various ideas for scholarships, including free attendance at our training classes, and free attendance at the PNWS Conference. We discussed offering section conference scholarships to seniors in school vs. freshmen since a senior might know they want to work in a water career. Ryan related that it is hard to get the word out to the students. He talks to school personnel who are receptive to the idea, yet nothing seems to materialize. Craig’s list might be a possibility. October 23, 24 Advanced Asset Management.

Tom’s partner that teaches the class with him may be unavailable in October, so Tom is not sure how to overcome this. We discussed helping to pay the costs of the second trainer, and pricing the training accordingly. We also discussed sending out a “Save the Date” announcement. Laurelin is putting the announcement together. Leadership Training, Oct. 8,9. Lakewood Water has arranged with Connie Poulson to teach this again. If there is a small group it will be at Lakewood Water District, and if we get a lot of attendees (>40) we will use Fruitland Water Company. The Water Cooperative of Pierce County is co-hosting this training with the SSSS. The dates were chosen to avoid hunting season. 5. Water Drop Award Nominations. No action was taken on this agenda item. 6. Golf Tournament, July 19. Nate reported we have 128 players to date and more continue to sign up. We have two holes that are still un-sponsored, and other tasks as well. Nate asked for additional sponsor help, such as making calls to potential sponsors. We discussed sponsoring something ourselves (SSSS) if necessary, like the Women’s Long Drive, Swag Bags, etc. We also discussed dropping the drink cart, leaving contestants to be on their own for drinks. Tonight will be a meeting to assemble SWAG Bags. LASA can send a representative to the dinner (around 6 p.m.). They have not received many requests for funds, so we will look at helping to spread the word. Marc suggested creating a Flyer and emailing it to all the water utilities so they can print it and have available at the customer service desk. 7. Marketing/Promotional Information Progress. Randy ordered the “goofy-cool” SSSS buttons and they have been received. Randy handed out buttons to the Board Members present. Tim got our second Banner. 8. Water for People Liaison Report. We will discuss this further when we prepare the SubSection goals for next year. Laurelin suggested that maybe Cindy can provide some current ideas about fund-raisers. Mike also suggested Kristen could also provide some input as she has done several of these. 9. SSSS - Fall Forum, Oct 3.

The Fall Forum at the Tacoma Treatment Facility and the Ken Marry building is reserved for 8 a.m. Oct 3. There is a lot more to see and this should be a good event. Laurelin is lining up instructors to discuss the water purveyor's participation in environmental areas. Possible instructors identified include Mark Savoca (USGS), Burt Clothier (Robinson & Noble), Bob Hunter, and possibly someone from DOE. Laurelin and Ray will design the “Save the Date” flyer, and get it to Ronda for distribution. 10. Newsletter Progress. Laurelin wrote an article for Water Matters about SSSS activities, which should be coming out in the near future. We discussed a SSSS newsletter, and at this time feel it is too much of a commitment to produce. 11. Announcements. Ryan reports he is enjoying his new job. Tim Ramsaur announced he is moving to Seattle Public Utilities as the Utilities Support Director, and will be transitioning off our board. 12. Next Board Meeting: Aug 21, 2013.


Wednesday, August 21, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:30 a.m. by Laurelin Ward. Present were Marc Marcantonio, Tim Wells, Kat Brooks, Ray West, Randy Black, Virpi Salo-Zieman, and (by phone) Nate Mozer. 2. Meeting Minutes (July 17, 2013, LWD). Tim moved to approve the minutes, Laurelin seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $31,952.50 in the Checking Account, and $2,596.00 in the Savings Account. Marc moved to accept the Treasurer's report, Randy seconded, and the motion passed. 4. Upcoming Training Events and Student Scholarships. Student Scholarships Randy volunteered to get with Ryan and see if he would like Randy to help with this. We discussed various ideas for scholarships, including free attendance at our training classes, and free attendance at the PNWS Conference. We discussed offering section conference scholarships to seniors in school vs. freshmen since a senior might know they want to work in a water career. Ryan related that it is hard to get the word out to the students. He talks to school personnel who are receptive to the idea, yet nothing seems to materialize. Craig’s list might be a possibility. October 23, 24 Advanced Asset Management.

Laurelin will coordinate with Tom regarding the travel costs for the trainer(s). We discussed helping to pay the costs of the second trainer, and pricing the training accordingly. Laurelin is putting the “Save the Date” announcement together and will send it out once the travel costs are confirmed, hopefully in about one week. Leadership Training, Oct. 8,9. Randy provided an update about the training. Email Christie Butler if you want to attend. Lakewood Water has arranged with Connie Poulson to teach this again. If there is a small group it will be at Lakewood Water District, and if we get a lot of attendees (>40) we will use Fruitland Water Company. The Water Cooperative of Pierce County is co-hosting this training with the SSSS. The dates were chosen to avoid hunting season. Laurelin raised the question about whether volunteers should pay for our training. John Weidenfeller, Thurston PUD, asked if we would consider holding our WaterWorks 101 training in Thurston County next time (on or around January 23). Kat will look to reserve the ESB classroom for January 23, April 24 and October 23 in 2014. If we hold the WaterWorks 101 training in Thurston County we will just cancel the Jan ESB date. 5. Water Drop Award. Nate was the recipient (at the Golf Tournament) for his outstanding work with the SubSection, including the Golf Tournament. We will keep this as an Agenda item. Kat mentioned the water system operator for Kapowsin (Glen) might be a future candidate. 6. Golf Tournament Recap, July 19. Nate reported we cleared about $6,700.00. All reported the tournament went well, with the exception that the food was not liked. Nate and the entire committee did an outstanding job and the tournament was a big success! It cost about $94 per golfer to cover golf course expenses, which was slightly more than last year. We had 132 players. The golf course was in great shape and enjoyable. Nate had a debrief meeting, and received feedback for next year. Nate will provide Laurelin with a list of those who should get a “Thank You” note. The LASA Executive Director gave an overview of the program at the Golf Tournament. We need to develop a flyer for Pierce County water utilities who can

utilize LASA for bill assistance. Kat volunteered to help prepare and email the flyer to Pierce County utilities, and Laurelin will help provide the information for the flyer. Marc moved and Randy seconded that we provide $6,500 to LASA to fund utility bill payment. 7. Marketing/Promotional Information Progress. Everyone enjoyed our new pins at the golf tournament. Ray got them all numbered so they are ready to be used for raffles. We discussed pens and other marketing materials. Virpi mentioned COSTCO also as a source. Tim reminded us that they have received pricing and ideas, just need to develop designs. Tim will review the materials and report on this at our next meeting. 8. Water for People Liaison Report. Ray was involved in their last meeting, and they are excited we are working with them. We may make our Taste Test Competition into a fund raiser with Water for People. 9. SSSS - Fall Forum, Oct 3, Tacoma Treatment Facility. Ray will coordinate with Ted Hardiman about operating the barbecue. Laurelin is arranging the speakers, and Ray can just arrange the facilities and barbecue. Tour can begin at 10 a.m., noon for lunch, speakers at 1 p.m. Marc asked if Tyler Pattison could speak again about the salmon operation. The Fall Forum at the Tacoma Treatment Facility and the Ken Marry building is reserved for 8 a.m. Oct 3. There is a lot more to see and this should be a good event. Laurelin is lining up instructors to discuss the water purveyor's participation in environmental areas. Possible instructors identified include Mark Savoca (USGS), Burt Clothier (Robinson & Noble), Bob Hunter, and possibly someone from DOE. Laurelin and Ray will design the “Save the Date” flyer, and get it to Ronda for distribution. 10. Announcements. Virpi announced that Denise Clifford is moving to DOE. 11. Next Board Meeting: Sep 18, 2013.


Wednesday, September 18, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:39 a.m. by Laurelin Ward. Present were Marc Marcantonio, Tim Wells, Tom Keown, Ray West, Ryan Johnstone, and Randy Black. 2. Meeting Minutes (July 17, 2013, LWD). Randy moved to approve the minutes, Tim seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $27,302.17 in the Checking Account, and $2,596.11 in the Savings Account. Ryan reported that the withdrawals were for the golf tournament expenses (except for our LASA donation). Marc moved to accept the Treasurer's report, Ray seconded, and the motion passed. LASA still has funds left from our last donation, so we discussed whether to wait before we send our latest donation accumulated from the Golf Tournament. 4. Upcoming Training Events and Student Scholarships. Student Scholarships Randy spoke with Ryan and discussed what we can do. In the past we only had one student take advantage of this scholarship. We provided a letter awarding the scholarship to the student. No money changed hands. Randy suggested we create a training calendar and contact the schools to get the word out. Ryan will help get the cover letter updated and ready.

We spoke about providing a student scholarship to the PNWS conference (maybe as an intern). Laurelin suggested we get with the PNWS Education Committee to learn from them how they handle scholarships. Marc mentioned we will be participating in the Job Fair where we can solicit interest in student scholarships. October 23, 24 Advanced Asset Management. Tom offered that Randy (San Diego) and Doug (Spokane) are both prior utility managers, and they have taught this class in the past and are willing to do so again if we can help them with expenses. One “save the date” announcement already went out. Tom said he could get the word out to the other SubSections, and Laurelin said she could do the same. We discussed the risk of a low turnout, and decided to move the date to next January to get the word out wider, and have a high participation. We will look at Jan 22, 23, 24; or around Feb 5, 6, 7. Laurelin will check with Katherine about room availability at the ESB. Leadership Training, Oct. 8, 9. Randy said there are 28 spots still available. Our goal is 30, but more helps lower the cost, and Fruitland Water has space for 50 people. Another announcement will go out. WaterWorks 101. We are planning WaterWorks 101 training in Thurston County, (on January 30). The Lacey Community Center has been proposed, and although there is a small rental fee the venue is excellent with good parking. 5. Water Drop Award. Ray gave our last Water Drop Award to Jolene (Tacoma Water) to see if something similar can be made by the glass art people. 6. Marketing/Promotional Information Progress. Tim will be working on this. Ray has numbered all of our pins for our members, so they are ready to issue. 7. SSSS - Fall Forum, Oct 3, Tacoma Treatment Facility. Ted has “volunteered” to perform his great barbecue at the Ken Marry building. The time frame for the entire event is 10 a.m. to 3 p.m. The tour portion will likely take about one hour (planned for 10:00 to 11:30), then bus to the fish trap for lunch, then have speakers at 1 p.m. We have up to 4 great speakers lined up to discuss various environmental projects and plans in which local water utilities are partners.

Marc moved to authorize up to $500 for the barbecue food, Tom seconded, and the motion passed. We need to send out another notice to get additional interest and participation. 8. Pierce County Career Day Display, Puyallup Fairgrounds, Nov. 14. Marc reported that Mike Craig is prepared to setup a display for the SSSS. He will have his popular AMR Working Display, along with his service truck. Randy will see about a participant from LWD with job descriptions to hand out like he provided last year. Tacoma will have their tapping display outside. Ryan will prepare a letter as a handout announcing student scholarships. 9. Announcements. Water for People Liaison Report. Ray has attended the meetings and reports they are looking at fund raising options such as bowling, skeet shooting, etc. type events in addition to the popular wine-tasting events. 10. Next Board Meeting: Oct 16, 2013.


Wednesday, October 16, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:39 a.m. by Laurelin Ward. Present were Marc Marcantonio, Tim Wells, Mike Pleasants, and Virpi Salo-Zieman. 2. Meeting Minutes (September 18, 2013, LWD). Laurelin moved to approve the minutes, Tim seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $27,018.33 in the Checking Account, and $2,596.22 in the Savings Account. Marc moved to accept the Treasurer's report, Mike seconded, and the motion passed. 4. Upcoming Training Events and Student Scholarships. Student Scholarships Virpi suggested we solicit nominations from operators to attend our training. Laurelin asked if we could tag onto the Sanitary Survey list to Marc mentioned we will be participating in the Job Fair where we can solicit interest in student scholarships. October 23, 24 Advanced Asset Management. Randy (San Diego) and Doug (Spokane) are both prior utility managers, and they have taught this class in the past and will do so again (we will help them with expenses). The date will be January 22 and 23. Katherine reserved the room at the ESB. Leadership Training, Oct. 8, 9. Virpi said the training was excellent, and well attended. There were only a few empty seats. Connie handed out a binder with all the class materials.

WaterWorks 101. We are planning WaterWorks 101 training in Thurston County, (on January 30). The Lacey Community Center has been reserved, and the venue is excellent with good parking. John Weidenfeller will help with the attendance and venue. 5. Water Drop Award. Virpi mentioned there is a possible candidate in Lewis County (county employee) to consider. Laurelin has the criteria electronically, and will send it to all the board members. We discussed the purpose and value of the award. 6. Marketing/Promotional Information Progress. Tim has arranged for SSSS folders designed by Tim Tayne and MinuteMan Press. He brought an example and it looked excellent! Tim will get pricing so we can determine quantities. Marc suggested possibly a business card also, with information on the reverse about how to volunteer for the SSSS, and how to join the SSSS. 7. SSSS - Fall Forum, Oct 3, Tacoma Treatment Facility. This was an excellent event. Mark Savoca of USGS was unable to present due to the federal government sequester, however Burt Clothier filled in for him. Tim said the event was educational and enjoyed by all. 8. Pierce County Career Day Display, Puyallup Fairgrounds, Nov. 14. Mike Craig is prepared to setup a display for the SSSS. He will have his popular AMR Working Display, along with his service truck. Tacoma will have their tapping display outside. Ryan will prepare a letter as a handout announcing student scholarships. 9. Announcements. 10. Next Board Meeting: Nov 20, 2013.


Wednesday, November 20, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:30 a.m. by Laurelin Ward (by phone). Present were Marc Marcantonio, Tim Wells, Ryan Johnstone, Ray West, Randy Black and Mike Pleasants. 2. Meeting Minutes (October 16, 2013, LWD). Laurelin suggested we amend the minutes to reflect the changed dates for the Asset Management class, and all agreed. Randy moved to approve the amended minutes, Mike seconded, and the amended minutes were approved. 3. Treasurer’s Report. Ryan reported there is $26,402.24 in the Checking Account, and $2,596.33 in the Savings Account. The only action is the reimbursement check for the Barbecue to Fruitland Water. Randy asked how we inventory the purchased Barbecue? Laurelin had checked with Kyle and he mentioned it is fine to have some non-consumable property. The Chair had requested and received approval via email to increase the amount of expenditure on the social for Oct. 3 in order to purchase the needed barbecue grill. Ryan will purchase the Quicken software that the PNWS will reimburse. Laurelin mentioned that LASA had a water bill from someone in excess of $700, and they asked if we were alright with them paying such a high bill. A discussion ensued, and Laurelin will get more details around the circumstances leading to the high bill before we make a decision. Marc moved to accept the Treasurer's report, Ray seconded, and the motion passed.

4. Upcoming Training Events and Student Scholarships. Student Scholarships We offer student scholarships for up to 5 students at each training class we host (food cost included). We need to first recruit someone to lead the Student Scholarship Program. We could generate a job description and send it out to the membership with Constant Contact. Ryan, Laurelin, and Randy will begin working on a job description. January 22, 23 Advanced Asset Management. Laurelin will check with Tom to see if anything needs to be done in preparation for this training. January 30 WaterWorks 101. Laurelin will send an email out to check on the availability of SSSS board members to participate in this class, and the Asset Management Class. Late April (Date TBD) Leak Detection Training Laurelin had a discussion with Mike Dexel of DOH to see if we should conduct some training on Leak Detection and Water Loss. Doug Schlepp (of RH2) is the Chair of the Distribution Committee of PNWS, and is building a program to help utilities determine their DSL. If we involve the PNWS Distribution Committee in teaching this training, we will split the revenue. Mike Pleasants will check with Doug to see if they want to be involved, and Laurelin will check with Mike Dexel to see if DOH will participate, and with Patty Godwin from American Leak Detection. The training could include leak detection techniques, metering problems, data management, etc. Ray brought the numbered buttons, which are ready for issue. Randy put them in Lakewood Water District’s closet. We need to wear our buttons at our events, and start using them for raffles, etc. 5. Water Drop Award. Ray brought some samples from the Hilltop School of Glass, and the total cost is around $150 each. Ray mentioned Cindy Foss as a possible candidate, and Randy made a motion that Cindy be our 2013 recipient; Marc seconded the motion, and the motion passed. Ray will look into getting more of our Water Drop awards from the vendor, and will arrange the engraving of Cindy’s award. 6. Marketing/Promotional Information Progress.

Tim will take a check to Minuteman Press to purchase our Folders and some volunteer cards (for soliciting volunteer help). We should have them in time for the January training events. 7. Pierce County Career Day Display Report, Puyallup Fairgrounds, Nov. 14. Mike Craig and Tacoma Water took photographs and Marc and Ray will email them to the Board. Randy suggested posting them on the website. The event went great and is an excellent promotional event not only for our Subsection, but more importantly for getting youth interested in water careers. 8. Announcements. Laurelin will be on vacation during the next meeting, and Ray will run the meeting. 9. Next Board Meeting: Dec 18, 2013.


Wednesday, December 18, 2013 - 7:30 a.m., Lakewood Water District

1. Call to Order and Introductions. The meeting was called to order at 7:30 a.m. by Ray West (Laurelin Ward was on vacation). Present were Marc Marcantonio, Tom Keown, Tim Wells, Ryan Johnstone, Nate Mozer, Virpi Salo-Zieman, and new participant Dave Roberts. 2. Meeting Minutes (November 20, 2013, LWD). Tom moved to approve the minutes, Tim seconded, and the minutes were approved. 3. Treasurer’s Report. Ryan reported there is $25,999.61 in the Checking Account, and $2,596.43 in the Savings Account. Ryan reported we had expenses of $1,318.11 for Minuteman Press for our new SSSS training folders. To date he also received a PayPal deposit of $1,500 for training registrations, which will be reflected in next month’s report. Marc moved to approve the Treasurer’s Report, Tom seconded, and the motion was passed. 4. Upcoming Training Events and Student Scholarships. Student Scholarships Ronda Farmer came up with the great idea of asking the Young Professionals if they would like to take on the project of developing our student scholarship program. She sent an email to Jennifer Garbely asking if they Young Professionals have any nominations for student scholarships for the Water Works 101 training. January 22, 23 Advanced Asset Management.

Tom reported we have been approved for 1.3 CEUs. The second day will be close to a mirror image of the first day, but the CEUs were approved for the two day program. Tom will see if he can get the CEUs broken out between both days so that one day attendees can qualify for some CEUs. Tom will check into emailing the presentation slides to registrants in advance of the training, using Constant Contact. January 30 WaterWorks 101. Randy said he would be available for this training. We have good participation to date (registration). Late April (Date TBD) Leak Detection Training Nothing new was reported; we will carry this forward on next month’s agenda. 5. Water Drop Award. Ray checked into purchasing more of our Water Drop award trophies. Big John’s Trophies quoted $171.96 for each piece, which is much more than we originally paid, including setup costs. Big John’s had promised a reduced price upon reorder, not an increase. Ray also had an estimated quote from Hilltop Artist in the amount of $121.60. Ray will continue to research pricing with Big John’s and others to hopefully find less expensive alternatives. 6. Marketing/Promotional Information Progress. Tim designed and purchased on our approval 1,000 marketing folders (from Minuteman Press). These came out to be very attractive, and functional. The reverse of the folder contains important conversion formulas and water facts. These will be handed out at upcoming training events, along with our new LED SSSS pins. 7. Winter Trustees Meeting and Annual Report, Feb 5-7, Portland Airport Embassy Suites. Ray, Tom, Nate, Ryan, and Tim may be available to attend this year. Marc reminded all that PNWS will fund travel and hotel expenses if attendees stay for the final training meeting. 8. Announcements. We discussed Agenda items to include for the next meeting. Ray also mentioned that he is working with Water for People in considering a SSSS Fundraiser that may include a classic car and water theme, and could be held at the LeMay Car Museum (http://www.lemaymuseum.org/) in Tacoma. Cindy, Kristen, and Joleen will present their ideas at the next monthly Board Meeting in January. 9. Next Board Meeting: Jan 15, 2014.

http://www.lemaymuseum.org/

You are cordially invited to the third annual AWWA—South Sound Subsection BBQ and

Water Professional appreciation event.

Enjoy a good bite to eat and take part in the water resources forum. Hear how your neighboring utilities are tackling environmental issues. Start the day with a tour of Tacoma’s under construction water treatment plant.

When: October 3, 2013, 10:00 to 3:00.

Where: Ken Merry Building at 36932 SE Green River Head Works Rd., Ravensdale, WA 98051. Please park at lower parking lot. Shuttle vans will be provided to bring participants up to the Ken Merry Building.

Who: Open to all Water Professionals

What: 10:30 to 12:00 – Treatment Plant Tour

12:00 to 1:00 – BBQ Lunch

1:00 to 3:00 – Water Resources Forum

Please RSVP by October 1, 2013 with Laurelin Ward at [email protected], 360-447-3520 or 360-271-4168 (cell) or via the South Sound Subsection website

(https://sites.google.com/a/pnws-awwa.org/washington-south-sound/home). Please bring a hard hat and safety vest if possible. Some will be available onsite as well.

2nd

Annual South Sound Subsection

PNWS-AWWA

Charity Golf Tournament

~ Benefiting the Living Access Support Alliance ~

www.lasawa.org

Friday, July 19, 2013

Allenmore Golf Course

Tacoma, Washington

4-Person Scramble – Shotgun Start at 1:00 PM

$75/Individual or $300/Foursome

Tournament plays rain or shine.

For additional information, to inquire about sponsoring the event, or to

obtain a registration form, please contact Nathan Mozer at (253) 344-5282

or [email protected]

Visit the below link for additional information or to register:

https://sites.google.com/a/pnws-awwa.org/washington-south-sound/home/2013-golf-tournament

Both the Pacific Northwest Section of the American Water Works Association and the

Living Access Support Alliance are 501(c)(3) private, non-profit organizations.

Donations are tax-deductible to the extent of the law.

- American Water Works Association Federal Tax ID#23-7026163

- Living Access Support Alliance Federal Tax ID# 91-07169

http://www.lasawa.org/

mailto:[email protected]

https://sites.google.com/a/pnws-awwa.org/washington-south-sound/home/2013-golf-tournament

The South Sound Subsection Presents a Training Opportunity

Learn about the regulations from your Department of Health. Meet the folks who can help you make the best of any situation. Door prizes will be raffled off throughout the day! Please register at

https://sites.google.com/a/pnws-awwa.org/washington-south-sound/home/registration-for-upcoming-classes.

“Department of Health Updates, Information and Resources”

Sanitary Surveys – What to Expect, be Prepared • Bonnie Waybright – Washington State Department of Health

Infrastructure Assistance Coordinating Council – Funding options • Cathi Read – Washington State Department of Health

Asset Management and Financial Planning • Dan Bammeir – Rural Community Assitance Corporation (RCAC)

Source Water Protection • Kitty Weisman - Washington State Department of Health

Optimization of Arsenic Treatment • Stephen Baker and Sam Perry - Washington State Department of Health

Additional Water Quality Information Section • Chris McMeen

DATE: Thursday, April 25, 2013 LUNCH: PLACE:

Morning snacks and a hot lunch will be provided. Pierce County Environmental Services Building 9850 64th Street West University Place, WA 98467

TIME: 8:00am-3:30pm, check in at 7:30am REGISTRATION: Register online at www.pnws-awwa.org COST: $65 Registration Fee for AWWA members before April 19, 2013

$70 Registration Fee for non-members before April 19, 2013 $90 Registration Fee thereafter, cash or check at the door only

CEU’s: 0.6 CEUs Pending - Awarded for entire attendance only

http://www.pnws-awwa.org/

The South Sound Subsection Presents a Training Opportunity

Water utility staff in administrative positions, Commissioners, Board of Directors, Elected Officials, and anyone who wants to learn the basic principles of how a public water system works are encouraged to attend. Please register at http://events.constantcontact.com/register/event?llr=olpypqlab&oeidk=a07e6u4e6jjb207a5da.

“Waterworks 101”

This training will present basic concepts and practices used in the water service industry including: water hydraulics, how a water system works, pipes, valves, hydrants, service lines and water meters. We will also be covering basics on tapping water mains, how weather conditions can affect water supply and delivery, water quality and flushing, and speaking with the public regarding water quality complaints.

Door Prizes will be raffled off throughout the day.

More information at https://sites.google.com/a/pnws‐awwa.org/washington‐south‐sound/

DATE: Thursday, January 24, 2013 LUNCH: PLACE:

Morning snacks and a hot lunch will be provided. Pierce County Environmental Services Building 9850 64th Street West University Place, WA 98467

TIME: 8:00am‐3:45pm, check in at 7:30am REGISTRATION: Register online at

http://events.constantcontact.com/register/event?llr=olpypqlab&o

eidk=a07e6u4e6jjb207a5da

COST: $70 Registration Fee before January 18, 2013 $90 Registration Fee thereafter, cash or check at the door only

CEU’s: 0.6 CEUs Pending Awarded for entire attendance only

CHECKING ACCOUNT Bank Statement Period – Jan. 1 - Jan. 31, 2013

PREVIOUS BALANCE $ 23,601.86

DEPOSITS AND ADDITIONS $ 1,796.70(Should total the income listed on

the Revenue/Expense Statement)

CHECKS AND WITHDRAWALS $ 248.35(Should total the expenses listed on


ENDING BALANCE $ 25,150.21

SAVINGS ACCOUNT Bank Statement Period – Jan. 1 - Jan. 31, 2013


DEPOSITS AND ADDITIONS $ 0.11(Should total the income

listed on the Revenue/Expense Statement)

CHECKS AND WITHDRAWALS $ 0.00(Should total the expenses



BALANCE SHEET YEAR 2013

INCOME:

Interest (Savings Account) $ 0.11

$ 1,796.70

Miscellaneous $ 0.00

TOTAL INCOME $ 1,796.81

EXPENSES:

Accounting Fees $ 0.00

Committee $ 0.00

Conference/Meeting $ 0.00

Equipment $ 0.00


Officer Compensation $ 0.00

Postage $ 0.00

Printing $ 0.00

Prizes & Awards $ 0.00

Snacks $ 0.00

Telephone $ 0.00

Travel $ 0.00

Reimbursement $ 67.39

TOTAL EXPENSES $ 248.35

Notes:

REVENUE/EXPENSE STATEMENT

As of January 31, 2013

Expense total under "Miscellaneous" was for check #2043 for Constant Contact registration, and expense

total under "Reimbursement" was for check #2045 for snacks for the Water Works 101 training.

Receivables (Checking Account)

CHECKING ACCOUNT Bank Statement Period – Feb. 1 - Feb. 28, 2013


DEPOSITS AND ADDITIONS $ 0.00(Should total the income listed on


CHECKS AND WITHDRAWALS $ 1,844.22(Should total the expenses listed on



SAVINGS ACCOUNT Bank Statement Period – Feb. 1 - Feb. 28, 2013








INCOME:


$ 0.00


TOTAL INCOME $ 0.10

EXPENSES:


Committee $ 0.00


Equipment $ 0.00

Miscellaneous $ 1,000.00


Postage $ 0.00

Printing $ 0.00


Snacks $ 481.36

Telephone $ 0.00

Travel $ 147.05


TOTAL EXPENSES $ 1,844.22

Notes:


As of February 28, 2013

Expense total under "Miscellaneous" was for check #2048 for the Allenmore Golf Course deposit, expense

total under "Snacks" was for check #2046 for lunch for the Water Works 101 training, expense total under

"Travel" was for check #2051 for mileage reimbursement for board member travel to Winter SAC training,

and expense total under "Reimbursement" was for checks #2044, #2047, #2049 for speaker gifts for

Water Works 101 and the new SSSS banner.


CHECKING ACCOUNT Bank Statement Period – March 1 - March 29, 2013


DEPOSITS AND ADDITIONS $ 1,732.45(Should total the income listed on


CHECKS AND WITHDRAWALS $ 792.39(Should total the expenses listed on



SAVINGS ACCOUNT Bank Statement Period – March 1 - March 29, 2013








INCOME:


$ 1,732.45



EXPENSES:


Committee $ 0.00


Equipment $ 0.00



Postage $ 0.00

Printing $ 0.00


Snacks $ 0.00

Telephone $ 0.00

Travel $ 0.00



Notes:


As of March 29, 2013

Expense total under "Prizes and Awards" was for check #2053 and #2054 for the prizes for WOW Prize

and Water Taste Test Plaques, expense total under "Reimbursement" was for check #2050, #2052, and

#2055 for a reimbursement for WW 101 prizes, mileage for the winter SAC training, and Water Taste Test

items.


CHECKING ACCOUNT Bank Statement Period – March 30 - April 30, 2013


DEPOSITS AND ADDITIONS $ 605.00(Should total the income listed on


CHECKS AND WITHDRAWALS $ 1,079.43(Should total the expenses listed on



SAVINGS ACCOUNT Bank Statement Period – March 30 - April 30, 2013








INCOME:


$ 605.00


TOTAL INCOME $ 605.11

EXPENSES:


Committee $ 0.00


Equipment $ 0.00



Postage $ 0.00

Printing $ 0.00


Snacks $ 577.48

Telephone $ 0.00

Travel $ 0.00


TOTAL EXPENSES $ 1,079.43

Notes:


As of April 30, 2013

Expense total under "Accounting Fees" was the fee for setting up the debit card with PayPal so all funds

currently residing in our PayPal account could be deposited into our Chase Checking account. Up until this

point, PayPal would only release $500 a month to our checking account. The expense total under

"Miscellaneous" is for check #2056 which was our donation to the Tacoma/Pierce County Health

Department Water Festival. The expense total under "Snacks" was lunch for the April 25th training event.


CHECKING ACCOUNT Bank Statement Period – May 1 - May 31, 2013PREVIOUS BALANCE $ 23,771.62

DEPOSITS AND ADDITIONS $ 8,332.81(Should total the income listed on the Revenue/Expense Statement)

CHECKS AND WITHDRAWALS $ 0.00(Should total the expenses listed on the Revenue/Expense Statement)


SAVINGS ACCOUNT Bank Statement Period – May 1 -May 31, 2013PREVIOUS BALANCE $ 2,595.67

DEPOSITS AND ADDITIONS $ 0.11(Should total the incomelisted on the Revenue/Expense Statement)

CHECKS AND WITHDRAWALS $ 0.00(Should total the expenseslisted on the Revenue/Expense Statement)



INCOME:

Interest (Savings Account) $ 0.11$ 8,332.81



EXPENSES:

Accounting Fees $ 0.00Committee $ 0.00Conference/Meeting $ 0.00Equipment $ 0.00Miscellaneous $ 0.00Officer Compensation $ 0.00Postage $ 0.00Printing $ 0.00Prizes & Awards $ 0.00

Snacks $ 0.00Telephone $ 0.00Travel $ 0.00Reimbursement $ 0.00


Golf Tournament Deposits: $10,460.00Golf Tournament Expenses: $120.00

Notes:

REVENUE/EXPENSE STATEMENTAs of May 31, 2013

The golf tournament expense of $120.00 is for check number 2057 to reimburse RH2 for overpayment of tournament registration.


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