Program Management Office (PMO) Coordinator - Job

Description

Reports to: Program Manager, Global Programs

Location: Abingdon, Oxfordshire

Job Purpose

The PMO Coordinator will assist in the definition and maintenance of the standards of project management and process within P2i. Strive to standardise and introduce economies of repetition in the execution of projects. Act as the source of documentation, guidance and metrics on the practice of project management and execution. Support the successful delivery of programs undertaken by P2i through effective facilitation, tracking and reporting. Assist with advising managers and teams on the best use of project management disciplines and approaches and act as the first point of contact for any program management queries within P2i. Assist in the management of key initiatives and programs supporting the strategic objectives of the organization. Key Interfaces: Program Management, Applications, R&D, Service & Support, Manufacturing, Sales.

KPIs Successful administration of project management framework, processes, and tools Collation of status reporting across multiple programs and business functions Effective tracking and communication of project status and metrics Support the creation and improvement of processes, procedures, and tools

Key Tasks

Assist and advise leaders, managers, and teams to the best use of project management disciplines and approaches within a fast-paced, high tech environment

Act as a reference point for PMO queries and information and an advocate for best practices in project management

Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete

Track and report on project portfolio performance, providing a real-time, comprehensive, and prioritized view of all projects

Provide assistance to maintain and update the project management framework and disciplines necessary to support a PMO

Develop positive relationships with managers and staff to enable the PMO to provide support including facilitation, tracking and reporting on projects, and training

Assist in managing enterprise level resource allocation, including adjustments based on emerging business or technical opportunities and challenges

Assist with establishing PMO stakeholder management plan and implementation of the communication framework

Share lessons learned and best practices across programs, building relationships with stakeholders and brokering relationships at all levels

Understand the deliverables of internal and external PMO customers and contribute to success through cooperative and collegial processes

Develop and maintain a basic understanding of customer policies and procedures as relevant to processes

Key Skills

Proven PMO/Project Analyst or Coordinator experience and knowledge of project management Understanding of the principles and frameworks of successful project management from a support

perspective Proven experience in providing service to internal stakeholders to achieve successful project outcomes Understanding of project delivery and acceptance processes within a fast-paced business environment Demonstrated capability for problem solving, decision making, sound judgment, assertiveness Excellent oral and written communication skills as well as excellent presentation skills with ability to

conduct presentations comfortably to large groups Strong relationship building and interpersonal skills Experienced user of MS Project and MS Office toolset (Word, Excel and PowerPoint)

Key Attributes

Professional and positive approach Diligent with attention to detail Ability to cope under pressure Collaborates well Dynamic and vigorous Self-motivated & self-sufficient Effective communicator at all levels Team player, and able to work on own initiative Assertive, adaptable, and creative Analytic ability A can do attitude and willingness to go the extra mile when required

Essential Qualifications

Relevant tertiary qualification preferred. Project management certification e.g. PMP, CAPM, PRINCE 2

preferred.

Travel: This post may require travel overseas as required by P2i.

Other Duties: Specialist projects as agreed with the line Manager to support the business requirements of the

organisation. In addition, will be prepared to carry out any other reasonable duties as requested.