overview of the tools available in office 365 · • office 365 is a suite of business applications...
TRANSCRIPT
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Overview of the Tools Available in Office 365
Thank you for joining our webinar!
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© 2017 Protiv iti Inc. An Equal Opportunity Employ er M/F/Disability /Veterans. Protiv iti is not licensed or registered as a public accounting f irm and does not issue
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PROTIVITI: WHO WE ARE
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Introduction
• ‘30 on Thursday’ Webinar Series
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Today’s Webinar
This session is being recorded! Access the recording
and see past webinar recordings on our YouTube
Channel: YouTube.com/ProtivitiSP
Questions: Submit your questions in the "Question
Window” and we will answer all questions after the
presentation.
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Today’s Presenter
Presenter:
Joshua Jackson
Manager
Moderator:
Julia Marple
Manager
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Let’s Get Started!
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Introduction
• Office 365 is a suite of business applications available
from Microsoft.
• Apps vary from the standard Office suite (Word, Excel
etc.) to cloud based activities (Flow, Skype etc.).
• Today we will be discussing 10 of the 27 current
applications.
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Introduction
• What you have depends on your access and license.
• Access your apps in O365 with the Waffle menu
• Click on “All Apps” then “Explore all your apps” to see
everything.
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Today’s App review
• OneDrive
• Teams vs. Groups
• SharePoint
• Planner
• Delve
• Video
• Power BI
• Flow
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OneDrive
• File storage in the cloud. Safe and easy to access.
• Share files with people internal and *external to you
organization.
• Tip: Create folders to quickly share groups of
documents with specific users.
• Sync files for offline editing.
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OneDrive
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Teams
• Work quickly as a small group.
• Integrates chat (Skype), meetings (Outlook), notes
(OneNote), and attachments (SharePoint Library).
• Mobile apps bring it all together to keep you
connected while on the move.
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Teams
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Groups
• Expand your Team functionality with a Group.
• Larger groups of people working for longer periods of
time.
• In addition to chat, meetings, notes and file storage
you get:
• Planner
• Email Groups
• SharePoint Site
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Groups
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SharePoint
• “Classic” SharePoint has been updated for the
modern world.
• Mobile friendly pages and a mobile app make it easy
to stay up to date on information.
• Still the good old SharePoint:
• Communications/Intranets
• Document/Records management platform.
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SharePoint Online Highlights
• Easy to create extranets and invite external users.
• Powerful search can reach across all content you have
access to, helping you find what you are looking for.
• Top tier data security and Data Loss Prevention.
• Easy administration.
• Low overhead costs.
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Planner
• Task management tool integrated into Office 365!
• Plans can be both public and private.
• Track tasks by the “buckets” they are assigned to, or
by other characteristics.
• Work with your team: Assign tasks, share your plan,
update tasks in real time.
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Planner
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Planner
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Delve
• Replacement for MySites.
• Manage your personal profile that is visible to the rest
of the organization.
• Explore information across all of O365.
• Search for skills or experienced coworkers.
• Content is suggested based off activities and
interactions.
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Delve - Profile
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Delve – Document Suggestions
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Video
• Your organization’s own private YouTube channel!
• Use categories to keep videos grouped by topic.
• Display and play videos directly from SharePoint.
• Get detailed user analytics.
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Video – Analytics
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Power BI
• Business intelligence tool available with certain tiers
of O365 licenses.
• Used to visualize and analyze complex data.
• Pulls multiple sources together to create interactive
dashboards.
• Like Excel but:
• Publishable to the web and mobile friendly!
• Easier to set up and maintain.
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Power BI
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Flow
• Allow end users to build workflows to automate
repetitive tasks.
• All you need is your web browser!
• Connect to many different web based services to
access data from almost anywhere.
• Use prebuilt templates to get started fast!
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Top Flow Templates
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When to use what
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Thank You!