outsourcing substation & transmission line …
TRANSCRIPT
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OUTSOURCING SUBSTATION & TRANSMISSION LINE ENGINEERING AND DESIGN WORK
© 2020 Xcel Energy 1
Josh Ross - Senior Engineering Manager, Engineering & Design Outsourcing
Sheldon Silberman, Retired
November 4, 2020
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AGENDA• Why use consultants?
• Forming the team
• Evolution of the Team
• Partnership
• Workload
• Technology
© 2020 Xcel Energy
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WHY USE CONSULTANTS?
© 2020 Xcel Energy
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WHY USE CONSULTANTS ?
• For expertise you do not have internally• For additional resources• For special projects/tasks• For an "outside" view• "Instant" availability• No "long term" employee commitment
© 2020 Xcel Energy 4
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SOME HISTORY• In the 1990s workload outpaced our internal staff Our engineering/design staff had been allowed to recede in numbers and experience
Downturn in generation projects allowed the company to invest in more transmission assets
End of life issues grew in number and complexity
Use of consultants impacted other projects
1992 – Consultant Project Team (CPT) formed Dedicated individual engineers and designers for substation projects
Added other stakeholders (Construction, Testing, PM)
Expanded to include T-line Projects and resources
© 2020 Xcel Energy 5
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SO WHAT DID WE CONCLUDE IN 1993?
• You need a long-term approach
• You need well-documented Procedures & Standards
• You need to communicate your expectations
• There are three critical aspects for successfully working with consultants:Scoping
Scoping
Scoping
© 2020 Xcel Energy 6
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WHAT MAKES US DIFFERENT?
DEVELOPMENT OF A DEDICATED TEAM
2010 – formalization of the Engineering & Design Outsourcing Department Advent of the Consultant Management Team (CMT)
• Growth driven by more Transmission initiatives
Wind generation
CAPX2020
Steel for Fuel
© 2020 Xcel Energy 7
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EVOLUTION OF THE TEAM
© 2020 Xcel Energy
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HOW HAS THE TEAM EVOLVED? 2011 Team expanded to encompass all operating companies in Xcel Energy
Added another manager
Defaulted to a North/South alignment
Separate teams for CMT internal engineers North and South
Consultants tended to dedicate resources on this North/South alignment
A single set of rules (CMT Guidelines)
2020 North Team: Manager, 4 Engineers (sponsors), 3 support staff
South Team: Manager, 8 Engineers (sponsors), 2 support staff
Approximately 750 on‐boarded consultants
© 2020 Xcel Energy 9
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Evolution of CMT
© 2020 Xcel Energy 10
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Current Team
© 2020 Xcel Energy 11
Substation & Transmission
Engineering and Design Director
CMT Manager (North)
CMT North Engineers
Consulting Alliance Partner
#1
Consulting Alliance Partner
#2
CMT North Support Team
CMT Manager (South)
CMT South Engineers
Consultant Alliance Partner
#1
Consultant Alliance Partner
#2
CMT South Support Team
Substation Engineering Managers
Internal Engineering
Teams
Transmission Line
Engineering Managers
Internal Engineering
Teams
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CURRENT STED ORGANIZATION MIX
© 2020 Xcel Energy 12
Internal Employees
Consulting Resource
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THE CMT MODEL
• Team consists of experienced project engineers capable of making correct and quick decisions
• Engage the consultant early in scope development of the project, help lead them through internal processes for the life of the project
• Develop project ownership by the consultant project team
• Support staff to assist with:• Contract Processing• Invoicing• Technology• On-board/Off-board
© 2020 Xcel Energy 13
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MUST HAVE DETAILED PROCESSES FOR:
• Technical direction/ standards
• Contract administration
• Process control
• Training
• “QA/QC”
• Performance review/improvement
© 2020 Xcel Energy 14
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CMT PROJECT GUIDELINES
© 2020 Xcel Energy 15
Established to ensure consistency of the delivered packages that are prepared by different consultants for Xcel Energy.
Cover various aspects of project implementation from recognition of need, initial contracting setup and preliminary scope development through detailed design and engineering support of construction.
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The main points of the guidelines are:
© 2020 Xcel Energy 16
Establish performance measurement criteria and methods
Clarify work assignments with specific processes
Set up proper expectations for both the consultant and internal support staff
Manage administrative details such as on-boarding for security/electronic access, contract releases, invoicing/payment
Develop and train on specific procedures required to perform the work
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The ultimate goal of managing consultant-based projects is:
© 2020 Xcel Energy 17
Ensuring that projects are implemented in accordance with Xcel Energy standards, current industry practices
Projects result in well-built, trouble-free facilities which operate reliably and safely
All projects completed by consultants shall be done in such a way that the end product or construction package prepared by consultants is indistinguishable from those prepared by Xcel Energy in-house staff
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TECHNOLOGY
© 2020 Xcel Energy
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TECHNOLOGY
© 2020 Xcel Energy 19
Connectivity:• On-boarded consultant resources access virtual machines allowing access to internal systems/programs
Historically issued company laptops to on-boarded consultants
• Connectivity is integral in the success of CMT
Communication:• CMT SharePoint website
• Monthly Update emails
• Quarterly Newsletter
• Web/Video Conferencing
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THE PARTNERSHIP
© 2020 Xcel Energy
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A TRUE PARTNERSHIP
© 2020 Xcel Energy 21
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BUILDING THE PARTNERSHIP
• Integrate the firms into the organization
• Provide access to internal systems and project locations
• Include on internal stakeholder meetings
• Continuous Improvement calls
• Open communication
© 2020 Xcel Energy 22
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THE WORKLOAD
© 2020 Xcel Energy
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CMT WORKLOAD
© 2020 Xcel Energy 24
Internal Engineering CMT
Capital Workload Split
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CMT WORKLOAD
© 2020 Xcel Energy 25
2020
• 1,253 Active Projects
• Just under $1 Billion in active capital projects
Future
• Continue to utilize consultant resources to balance workload as it ramps up and down
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EVOLUTION ON PROJECT PORTFOLIO
© 2020 Xcel Energy 26
• Historically: Large greenfield substations and transmission lines
Filled in the gap of the experienced engineers internally
Somewhat easy assignments
• Today: Still executing large greenfield substations and transmission lines
However have seen an increase in smaller, more complicated projects
Compressed schedules
Heavily involved in project development, estimating
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KEYS TO SUCCESS
© 2020 Xcel Energy 27
• Increased Resources• Expanded capabilities• Standards and Processes• Dedicated Staff• Partnership
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QUESTIONS?
© 2020 Xcel Energy
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© 2020 Xcel Energy 29