TheHotelUMD.com

OUTSIDE CATERING

The culinary team at The Hotel at the University of Maryland provides a full breadth of outstanding catering options. However, if preferred, guests are welcome to use an outside caterer (subject to approval). The following information outlines

The Hotel’s policies for those guests who choose to forego our services.

TheHotelUMD.com

HOTEL INFORMATION & POLICIES

Prices are not inclusive of 22% Service charge and 9% tax on Alcoholic Beverages, 6% tax on Food/and all additional items.

Thank you for considering The Hotel at the University of Maryland for your special day. “Welcome to the first day of the rest of your life as husband and wife…”

Julie Woods Director of Catering Sales 301.313.3005 | juliew@thehotelumd.com

Deposit/Payments InformationA deposit of 25% of estimated charges will be required to confirm the reservation with signed contract. 50% of the estimated charges will be due six (6) months prior to your event with the estimated balance due thirty (30) days prior to the event in the form of a cashier’s check, money order, cash or credit card. All payments received will be applied to your balance and are non-refundable. Regardless of payment type, a credit card must be held on file for any expenses over and above the pre-payment and will be charged immediately following the event.

GuaranteeWe require an estimated attendance fourteen (14) days prior to the event and confirmation of your attendance three (3) business days in advance. This will be considered your minimum guarantee, not subject to reduction, for which you will be charged should fewer attend. For a sit-down event of 100 guests or more, we will set and be prepared to serve 3% over the guarantee.

MENU SELECTIONSee approved Outside Caterer for details.

Food and BeverageNo food or beverage, alcoholic or otherwise, shall be brought into the hotel by the patrons or their guests from outside sources without special permission of the hotel. The hotel reserves the right to charge for such service. To insure compliance with the County Board of Health food handling regulations, food will be consumed on the hotel premises at the time for which it is contracted. No food or beverage may be removed from the hotel premises. We will make every effort to adjust menus to conform to religious or dietary preferences.

Vendors–Floral Decorations, Photography, Entertainment, etc.Please see The Hotel at the University of Maryland Preferred Vendor List for all contact information. Arrangements may be made directly with the vendor of your choice.

Guest RoomWe are pleased to offer you a complimentary Executive Bridal King Room for the night of the wedding, and a complimentary Hospitality/Changing Room for the day of the event. Please inquire with your Wedding Professional for more information.

Service Charge and Sales TaxAn applicable 22% service charge, plus a 6% sales tax on food, etc. and/or a 9% tax on alcoholic beverage, will be added to the cost of all food, beverage, and additional items.

Hotel RoomsAsk your Catering Manager for information regarding discounted sleeping room rates for your guests.

This Specialty Package Includes the Following:

Event Space RentalReception Foyer for Cocktail HourBallroom for Dinner & DancingBride/Groom Reception-Holding Room

Additional AmenitiesStaging, Dance Floor(s) & DJ/Band StageA selection of Floor Length Linens, Tables, Chairs, China, Glassware, Serving Trays, Chafing Dishes, & Hotel Centerpieces

Service StaffThe Hotel will provide elegantly attired Banquet Servers, Banquet Bartenders & Banquet Captains to efficiently service your event

Space for Outside CatererStorage Room day of eventWork Space located behind Ballroom

TheHotelUMD.com

HOTEL INFORMATION & POLICIES

Prices are not inclusive of 22% Service charge and 9% tax on Alcoholic Beverages, 6% tax on Food/and all additional items.

Wedding Reception

Package$35++ per person for 4-Hour Room Rental of Ballroom(beverages not included)$34++ per person for 4-Hour Open Name Brand Bar$12++ per person for 4-Hour Non-Alcoholic Open Bar

*$15,000++ - $40,000++ Revenue minimum applies for Saturday evening events

*$13,000++ - $26,000++ Revenue minimum applies for Friday evening events

*$11,000++ - $22,000++ Revenue minimum applies for Sunday-Thursday evening events

*$10++ per person to Upgrade to Premium Bar*$6++ per person per additional hour of Open Bar*$5++ per person for each additional hour of

Non-Alcoholic Open Bar*$5++per person per additional hour of rental

(without open bar/or beverages)

Ceremony$2,500++ (up to 200 people for 2 hours)$3,500++ (up to 500 people for 2 hours)

Lunch$23++ per person Lunch Service (2 hours)Includes coffee, tea, iced tea, soda, bottled water

*Lunch pricing is based on an all day event. Lunch Pricing does not stand alone for lunch only. It is valid only when a full day of ceremony, lunch, cocktail reception, and dinner is contracted.

** The Preferred Bar Package includes 4 hours of name brand liquor, mixed drinks, red & white wines, domestic & premium beer, soft drinks, fruit juice & mineral water