oum user guide abu dhabi investment authority - adia.ae · prerequisite – data of supplier like...

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OUM USER GUIDE

Abu Dhabi Investment Authority 01-01Supplier Registration Process

Author: Abu Dhabi Investment Authority

Creation Date: 11-Jan-2017

Last Updated: 19-Jan-2017

Document Ref: ADIA/User Guide/2.1.1

Version: V1

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Index

Index ......................................................................................................................................... 2

01-01 Supplier Registration Process .................................................................................... 3

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01-01 Supplier Registration Process Requirement – To allow ADIA Buyer to register a new supplier.

Prerequisite – Data of Supplier like Supplier name, email address, contact name, supplier address & DUNS Number should be available with ADIA buyer.

External User (Supplier) URL

https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp

System & Browser Requirement

Windows 10, Windows 8.1 & Windows 7 users will require Internet Explorer 11, Windows Vista users will require Internet Explorer 9

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Role Supplier

URL Not Applicable.

System & Browser Requirement Windows 10, Windows 8.1 & Windows 7 users will require Internet Explorer 11

Windows Vista users will require Internet Explorer 9

Step Supplier receives the email of Registration in his email box

Step Details Supplier accesses his email box of the email which was used for registration. In the same email box, supplier will receive the email from “ARMS Alert <[email protected]>”.

The email Subject will be Abu Dhabi Investment Authority Supplier Collaboration Network: Confirmation of Registration.

The email will contain the URL to access the ADIA Application under the name Oracle Application System (https://supplier.adia.ae/), ARMS Application user name – ([email protected]) in below example screenshot and ARMS Application first time password (Ej4%03F) in below example screenshot.

Responsibility Not Applicable

Navigation Not Applicable

Action Check email

https://supplier.adia.ae/

mailto:[email protected]

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Role Supplier

URL https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp



Step Supplier accesses ARMS iSupplier Portal

Step Details Using the user name and password, supplier will login to ARMS Portal. At first time login, supplier will be prompted to change the password. Please note that the user name and password is ARMS Supplier Portal User name and password using which the supplier can access ARMS Supplier portal. However before supplier can access ARMS Supplier portal he needs to connect to ADIA network using VPN.

** Supplier will also receive another email from ADIA IT security team with his VPN details. In order to Login to ARMS iSupplier Portal, supplier should first connect to VPN before he can use the ARMS application

Responsibility Not applicable

Navigation Supplier clicks on the link Oracle Application System (https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp).

Supplier VPN Page will open which will ask supplier to enter his VPN Credentials. Upon successful entering VPN Pin, supplier will be redirected automatically to ARMS Application URL - On the ARMS Supplier Portal URL, supplier should enter his ARMS Application user name and ARMS Application password

Action

https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp

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Role Supplier




Step Supplier Accesses ARMS Application for the first time

Step Details Supplier logs in the ARMS Application for the first time with the Application User name and application password. The first time application password should be changed after login


Navigation ARMS Application URL

Action Supplier enters the user name and password and clicks on Login Button

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Role Supplier




Step Supplier is directed to password change screen

Step Details Supplier is directed to password change screen


Navigation Not applicable

Action Not applicable

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Role Supplier




Step Supplier changes his first time password

Step Details Supplier changes his first time password. To change password, he should enter his current password and the new password and reenter new password in the specified fields.


Navigation Not applicable

Action Click on Submit button to change the password

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Role Supplier




Step Supplier is directed to home page after password is changed

Step Details Supplier is directed to home page after password is changed. The homepage has announcement section where important ADIA specific announcement are published from time to time.

There is also icon Add to Favorites using which supplier user can add new functions to his homepage favorites.


Navigation Homepage

Action Not Applicable

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Role Supplier




Step Supplier adds new functions to his homepage favorites

Step Details Supplier adds new functions to his homepage favorites


Navigation Homepage > Add to Favorites

Action Click on icon Add to Favorites

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Role Supplier




Step Supplier selects suitable responsibility to search for functions which he wants to add to his favorites

Step Details Supplier selects suitable responsibility to search for functions which he wants to add to his favorites


Navigation Homepage > Manage Favorites

Action Click on the list of values of Responsibility field

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Role Supplier




Step Supplier reviews the responsibilities assigned to him

Step Details Supplier will have following two responsibilities assigned to him

1. iSupplier Portal Full Access (ARMS)

2. Sourcing Supplier (ARMS)



Action Click on the LOV Responsibility to select a suitable responsibility

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Role Supplier




Step Supplier selects the responsibility iSupplier Portal Full Access (ARMS). Security group is Standard

Step Details Supplier selects the responsibility iSupplier Portal Full Access (ARMS). Supplier clicks on Go Button to see all the functions which are available in this responsibility.

There is only one function ‘Home Page’ available in this responsibility which is visible once supplier clicks on Go Button

Responsibility Supplier Management User (ARMS)

Navigation Home page > Manage Favorites

Action After selecting responsibility, click on Go Button

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Role Supplier




Step Supplier adds the function to his favorites

Step Details Supplier adds the selected function Home Page to his favorites


Navigation Home Page > Manage Favorites

Action Select the Function Home Page and click on button Add to Favorites

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Role Supplier




Step The selected function gets added to Favorites section

Step Details As visible in the screenshot, the selected function Home Page has got added to the Favorite Section on the page




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Role Supplier




Step Supplier selects the responsibility Sourcing Supplier (ARMS). Security group is Standard

Step Details Supplier selects the responsibility Sourcing Supplier (ARMS). Supplier clicks on Go Button to see all the functions which are available in this responsibility.

Responsibility Supplier Management User (ARMS)


Action After selecting responsibility, click on Go Button

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Role Supplier




Step Sourcing Supplier (ARMS) responsibility functions are visible to supplier

Step Details Supplier can see two functions which are available in Sourcing Supplier (ARMS) responsibility

Sourcing Home Page – Using sourcing home page, supplier can see the negotiations to which he is invited and can respond to these negotiations

Worklist – Using Worklist function, supplier can see the notifications he receives like invitation to sourcing negotiations etc.


Navigation Home Page > Manage Favorites


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Role Supplier




Step Supplier Adds Sourcing functions to his favorites

Step Details Supplier selects Sourcing functions – Sourcing Home page and Worklist and adds these to his Home page favorites.



Action Select the functions and click on Add to Favorite Button

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Role Supplier




Step Supplier applies the changes to his Favorites

Step Details The new sourcing favorites which are added are now visible in the favorites section. Supplier applies the changes to his favorites to add the new favorites to the home page.



Action Click on button Apply to apply the addition of new favorites to the Home page

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Role Supplier




Step Supplier navigates to the Home page

Step Details Supplier navigates to the home page after adding his favorite roles. Supplier can see three new icons added to the home page. These new icons are related to the functions which supplier added to his favorites.


Navigation Home Page

Action Not applicable

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Role Supplier




Step Supplier logs out of ARMS Application

Step Details Supplier logs out of ARMS Application


Navigation Home Page

Action Click on Logout icon as indicated in the screenshot

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Role Supplier




Step Supplier logs out of ARMS Application

Step Details Supplier is redirected to the Login page




oum user guide abu dhabi investment authority - adia.ae · prerequisite – data of supplier like...

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