otc 4550 - reporting for accounts receivables - liner

15 April 2023Slide no. 1CENFINBPOLT

Reporting for Account Receivables

Order to Cash


At the end of this course, you will be able to;

• Generate SAP R/3 Reports for Account Receivables

• Analysis SAP R/3 Reports for Account Receivables

Objectives


• Introduction

• Brief information about Customer Master Data

• Generate SAP R/3 Reports for Account Receivables

Significance of the R/3 Reports

Key Reports of Account Receivables

other available reports

• Other SAP R/3 Reports for Account Receivables

Agenda


Introduction – OTC Liner

Manual Sales Order

or

or

CXEDZ007

Create Sales Order

Create and issue Billing Document

GCCSZ006

Invoice

Customer Open Items

Collection & Netting

Decide continuation

Accounting Documents

Receipts for Customer

Clearing

Refund or Write-Off

AccountStatements

Dunning

Receipts

OU

TP

UT

GL

AR

OTC


Introduction – Account Receivables Reporting

Receipts from Customer

Refund or Write-Off

ClearingAccounting Documents

Customer Open Items

Collection Decide

Continuation

AccountStatements

Dunning

Receipts

Netting

SAP R/3 Reports


Customer Master Data


FACT

Introduction

Back Bone of OTC - AR

NameAddressEmailContact InfoBank Info

General Data Sales Area Data - OTC Company Code Data - AR

Payment TermsPartner FunctionsOrder CurrencyTaxes

Payment TermsPayment MethodAR contactsDunning InfoWrite-off Tolerance


Introduction – Customer Master Data – General Data

• General Data is global and valid for ALL company codes and sales areas

• General Data is created and maintained in SCV. (Single customer view)


Introduction – Customer Master Data – Sales Area Data

Relevant for OTC!

• Sales Area Data is specific to ONE Sales Area

• Information contained about:

• Sales Office

• Currency

• Product Attributes – Pre-Audit function

• Terms of Payment

Relevant for AR!

• Company Code Data is specific to ONE Company Code

• Dunning Data – contacts used for dunning letters

> Dunning procedure , Clerk , Block, Level

• Correspondence – contacts used for statements

> Accounting clerk , Clerk’s fax


Introduction – GCSS-FACT Terminology

GCSS FACT

Consignee

Invoice Party

Credit Party

Booked by Party Sold-to Party

Ship-to Party

Bill-to Party

Payer

Mandatory for Sales Order

creation

Mandatory for Billing Document

creation


SAP R/3 Reports


Introduction

SAP R/3 Reports

DUNNING REFUND or WRITE OFF

ACCOUNTING POSTING

CUSTOMER OPEN ITEMS

COLLECTION AND

NETTING

CUSTOMER STATEMENTS

Billing Document

SO Creation(Manual and System

interface)

SAP R/3 REPORTS


Introduction – Significance of SAP R/3 Reports

Real Time Data

Easy to download

Display data access level

Within Menu Path

Customize Layout in SAP

Can be Printed

SAP R/3 Reports


Introduction –SAP R/3 Reports VS. SAP BW Reports

Business Warehouse

> analytical system

> analyses operational data

> separate system, Excel-based

One day old data!

SAP R/3

> transactional system

> supports a business’ day-to-day activities

> within SAP R/3, FACT layout

Live data!


Introduction – Key Reports for Account Receivables

Account Receivables

Reports

Transaction Figure : Sales

List of Customer Line Items

AR Display Balances

Due Date Analysis – Open Items

Display & Change Customer Line Items


Generate SAP R/3 Reports – Customer Open Line Item Display

Open Items

Cleared Items

Parked Items

Line items with

Special G/L

Line items with

Dunning Block

Customer Line Item

Display

Filter /Choose Criteria

/Selections

Multiple Customers

Data

Can Change Layout


Generate SAP R/3 Reports – Customer Balance Display

Debit / CreditBalances for

Reporting Period

Multiple Customers

can be checked

Debit / Credit Balances

Cumulative for whole Period

AR Display Balances


Generate SAP R/3 Reports – Due Date Analysis – Open Items

Outstanding Figures per customer

Over Due Payments

Per Company Code

Total Outstanding

Per Bucket

1000 2000 4000

180 Days 30 Days 60 Days 180 Days 30 Days 60 Days60 Days30 Days 180 Days

Sort Bucket


Generate SAP R/3 Reports – Transaction Figure : Sales

FACT-OTC-4310 Working with Write-Offs

Transaction Figures: Sales per customer or group

Per Company Code1000 2000 4000

Local Currency


Generate SAP R/3 Reports – List of Customer Line Items

FACT-OTC-4310 Working with Write-Offs

TODAy

If Paid

Status of Ledger of PAST

Clearing Document

Open Items on Specific Date

List of Customer Line Items Report


Other SAP R/3 Reports


Introduction –

• Other available reports in SAP R/3

• Display Customer Master Record – XD03

• Customer Credit Management Display – FD33

• Dunning History – F150

• AR Account Analysis – FD11

• Customer Open Items analysis by balance of overdue items – S_ALR_87012178

• Payment history - S_ALR_87012177

• Collection report - /n/FACTGLB/GTO16_COLL


Thanks

otc 4550 - reporting for accounts receivables - liner

Economy & Finance

cenfinbpolt sap r3 reports

cenfinbpolt fact introduction

available reports

cenfinbpolt reporting

sales areas general

customer refund

account receivables

operational data separa