osf/isd information technology procurement
DESCRIPTION
OSF/ISD Information Technology Procurement. CPO Updates. Our Mission. To support the State of Oklahoma Agencies’ Information Technology purchasing initiatives by providing outstanding service through quality, efficiency, integrity and understanding. Will officially become. Name Change - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/1.jpg)
OSF/ISD Information OSF/ISD Information Technology Technology Procurement Procurement
![Page 2: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/2.jpg)
To support the State of To support the State of Oklahoma Agencies’ Information Oklahoma Agencies’ Information Technology purchasing initiatives Technology purchasing initiatives by providing outstanding service by providing outstanding service through quality, efficiency, integrity through quality, efficiency, integrity and understanding. and understanding.
![Page 3: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/3.jpg)
OFFICE OF OFFICE OF MANAGEMENT & MANAGEMENT & ENTERPRISE SERVICESENTERPRISE SERVICES
Name Change Effective August 24, 2012
Office of State Finance
Will officially becomeWill officially become
![Page 4: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/4.jpg)
Bridging the GapBridging the Gapbetween processes and between processes and productivityproductivity
![Page 5: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/5.jpg)
Question:Is the approval requirement for information technology under the Information Technology Consolidation and Coordination ACT (HB1304) a $0 threshold or since it says assets, the inventory threshold?
Answer:Under the act, no state agency shall expend or encumber any funds for the purchase, lease, lease-purchase, or lease with option to purchase, rental or other procurement of any information technology assets without the prior written approval of the Chief Information Officer. In addition, no state agency shall initiate or implement an information technology planned project without the prior written approval of the Chief Information Officer. Copiers are included.
![Page 6: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/6.jpg)
IT Consolidation and IT Consolidation and Coordination Act (HB 1304) Coordination Act (HB 1304) Cont’dCont’d
FAQsFAQsQuestion:
Does the act include maintenance of computer equipment, license, or any other Information Technology encumbrance?
Answer:Yes, the act includes maintenance, licenses, and any other information technology encumbrance.
Question:If I need to buy a keyboard for a PC, a desktop workstation, scientific, analytical testing equipment that is computer
driven or a copier, am I required to have that purchased authorized by the CIO?
Answer:Yes
![Page 7: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/7.jpg)
IT Consolidation andIT Consolidation andCoordination Coordination Act(HB1304Act(HB1304))Cont’d Cont’d
FAQsFAQsQuestion:
What all is defined as “information technology”Answer:
Information Technology is defined as any equipment or interconnected system or subsystem of equipment that is used in the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, telecommunications, or reception of data or information. The term shall include computer, ancillary equipment, software, firmware, and similar procedures, services, including support services and consulting services, software development and
related resources.
![Page 8: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/8.jpg)
IT Consolidations IT Consolidations CompletedCompleted
AeronauticsAbstractors BoardAICCMAnatomical BoardArts CouncilBanking DepartmentBoard of NursingBuilding Bond CommissionCapitol Improvement AuthorityCapital Investment BoardCommission Consumer CreditCommercial Pet BreederConstruction Industry BoardDept. of Central ServicesDept. of EducationDept. TourismDisability ConcernsEmployee Benefits CouncilEthics CommissionFire Marshall
Governor’ OfficeHuman Rights CommissionInterstate OilLicensed Social WorkersLong Term Care BoardLP Gas Research, Mktg. & Safety CommissionMarginal Well Commission Merit ProtectionMotor Vehicle CommissionMultiple Injury Trust FundOffice of Personnel Mgmn’tOptometry BoardPhysicians ManpowerProfessional Engineers License BoardState TreasurerTeacher Preparation CommissionTeachers’ Retirement SystemTobacco Settlement Endowment Trust
![Page 9: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/9.jpg)
IT ConsolidationsIT ConsolidationsComing up………….Coming up………….
Commission on Children and YouthDepartment of AgricultureDepartment of CommerceDepartment of HealthDepartment of LibrariesDepartment of MinesDevelopment Finance AuthorityLabor BoardLt. Governor’s OfficeMedical Examiner’ OfficeOklahoma State & Education EmployeesPardon and Parole BoardPrivate Vocational SchoolsScenic Rivers CommissionSchool of Science and MathematicsSecretary of StateUniversity Hospital Authority
Veterans Affairs Water Resources Board
![Page 10: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/10.jpg)
eProeProE-procurementE-procurement
PurposePaperless requisition process Easily source to POImprove tracking of approvalsElectronic document storageOverall efficiency
Agencies are required to:Attend ePro trainingWho should attend training:All CPOsRequestors & ApproversAccountingProcedures can be found @ IT and Telecom ePro Requisition Procedureshttp://www.ok.gov/cio/Procurement/index.html
![Page 11: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/11.jpg)
IT Procurement WIKIup and running
Provides a means for potential vendors to post any questions they may have regarding a request for proposal or an invitation to bid publicly
Provides viewing access to members of the general public
![Page 12: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/12.jpg)
OKAPP OKAPP Reverse Vendor Trade ShowReverse Vendor Trade Show
OSF/ISD Procurement participated inReverse Vendor Trade Show
ISD Goals Build Supplier relationshipsInformation GatheringEducate Suppliers on doing business
with ISD IT ProcurementGuide Suppliers through the use of the
ITProcurement WIKI
![Page 13: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/13.jpg)
OSF/ISD IT Procurement OSF/ISD IT Procurement
Helpful web links:
http://osf.ok.gov
http://cio.ok.gov
http://www.ok.gov/cio/Procurement/
http://www.ok.gov/cio/documents/Bid_Process.pdf
https://wiki.ok.gov/display/itprocurement/Home
http://www.ok.gov/cio/Procurement/Solicitations/
https://confluence.atlassian.com/display/CONF35/Watching+a+Page+or+Blog+Post
![Page 14: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/14.jpg)
New Statewide ContractsNew Statewide ContractsSee OSF website for complete See OSF website for complete details………………details………………
Statewide # Contract Description Vendor/Mfg Information
ITSW1001 Virus Protection Software Vendor/Mfg Information
ITSW1002 Desktop Management Intuitive Technology Group
ITSW1006 Networking Products & Services
Avaya, Cisco, Extreme & Juniper (See website for list of resellers)
ITSW1007 Enterprise Portfolio Project Management (EPPM)
Intuitive Technology Group
ITSW1008 Mailroom Equipment Pitney Bowes & Neopost FP (Pending)
ITSW1010 Software Products, Adobe SHI (Software House Int’l)
ITSW1012 Wireless Services & Equipment
Sprint, Verizon & pending AT&T US Cellular & Pioneer
ITSW0206P WSCA- Panasonic Toughbooks
TKM, Insight, & CDW-G
![Page 15: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/15.jpg)
Contracts, Purchase Orders & Contracts, Purchase Orders & PeopleSoft PeopleSoft
![Page 16: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/16.jpg)
IT Procurement FlowIT Procurement Flow
Solicitations processed by ISD IT Procurement requires the following:
People Soft RequisitionThe solicitation’s description and scope Detailed specificationsAny agency Special ProvisionsAny instructions to suppliersEvaluation method and criteriaEvaluation Scoring ToolYour Suggested Vendor List
All files should be submitted electronically and in modifiable format
Additional details can be found@ http://www.ok.gov/cio/Procurement/
![Page 17: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/17.jpg)
IT Solicitation Pre-PlanningIt’s all about providing good quality service with greater efficiency
Early involvement of ISD IT Procurement is recommended for high dollar and complex acquisitions
ISD will…………Assist you with developing the solicitation, evaluation tools and any required research etc.Review and discuss agency’s timeline to establish a timely completionProvide you with any other additional procurement assistance required
IT Solicitation Pre-IT Solicitation Pre-PlanningPlanning RFP Development RFP Development
![Page 18: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/18.jpg)
IT Solicitation Pre-IT Solicitation Pre-PlanningPlanning RFP Development RFP Development Cont’dCont’dAgencies are encouraged to request an IT Solicitation Pre-Planning with ISD Procurement
When…….. The need has been establishedThe expenditure has been verifiedThe expenditure is in the agency IT Budget and on file at OSF
![Page 19: OSF/ISD Information Technology Procurement](https://reader033.vdocuments.site/reader033/viewer/2022061616/56812e75550346895d94179f/html5/thumbnails/19.jpg)
IT Solicitation Pre-IT Solicitation Pre-PlanningPlanning RFP Development RFP Development Cont’dCont’dWho should the agency involve…………?Agency Purchasing/ Contracting OfficerSubject Matter Expert (SME)AdministrationEnd UserAnyone who will have a vested interested in the final outcome