original fy 2014 comment/reason for dept. base .-- …

-t- FY 201 ORIGINAL FY 2014 COMMENT/REASON FOR DEPT. .-- INCREASE / DECREASE

REQUEST 1 r ,

TOWN OF CANTON FY 10 FY 11 FY 12 BUDGET , ACTUAL YTD _.,1 BASE

FY 13 +- EXPENSES THRU -1 BUDGET

,- 10/31/12

ACTUAL .± ACTUAL ACTUAL 1-- ,-,..--1 BUDGET REPORT FOR FY 2014 EXPENSE + EXPENSE , EXPENSE 1-

DEPARTMENTAL WORKSHEETS MEM _

1 400 PUBLIC WORKS ADMINISTRATI On 1

14001- 51100 DEPARTMENT HEAD SALARY 105.075 107,670 I 107,670 107,258 33,662 112,021 $ 112,021.00

14001- 51110 ASST. TO DEPT. HEAD SAL 82,915 84,963 1 84,963 84,638 26,563 88,396 II $ 88,396.00 '

14001 - 51141 SR. ACCOUNTING CLERK I 26.9074

45,343

39,094 41.412 42,361

26,891

13,026

8.252

42,496

28,067

$ 43,779.00

$ 28,067.00 1

,/ 1,283 Posi

,

Ion Upgrade

14001- 51152 DEPT.SECRETARY II SALARY 25,547 I 25,934

14001 - 51400 LONGEVITY 600 100 0 1,000 0 400 $ 400.00

14001 - 51950 CONTRACT PROVISION 0 0 0 8,000 0 0 $ ,

I NM

SUBTOTAL iSALARIES & WAGES $ 260,841 1

1 $257,374 7 $259,979 $270,148 $81,504 S271,380 $ 272 663.00

190 75 190 190.00 71- 14002 52000 PURCHASE OF SERVICES 1,200 1 I 0 175

14002 52408 REPAIR/MAINT OFFICE EQUP 0 1 69 0 950 0 950 950.00.

14002- 52434 SOFTWARE MAINTENANCE 1,020 I 0 0 0 0 0 $ -

14002- 53400 TELEPHONE/COMMUNICATIONS 1,761 1,944 2,337 4,082 780 4.082 $ 4,082.00 i

14002- 53406 COMMUNICATIONS - OTHER 3,440 1 2,803 3,221 3,000 757 3,000 $ 3,000.00

14002- 53408 POSTAGE 901 571 217 350 69 350 8 350.00

14002 - 5340D ADVERTISING 90 , 349 I 0 450 0 450 $ 450.00 J. I

0 0 0 - 14002 - 54001 SUPPLIES 0 I

-1, 1

I

0 1 7

2,250 J 50 2,250 2,250.00 , 14002- 54200 OFFICE SUPPLIES I 1,686 1,854 1,605

0 0 0 $ - I 14002- 57000 OTHER CHARGES/EXPENDITURE 1,000 0 T 0

14002- 57107 EMPLOYEE TRAINING EXPENSES 0 0 I 50 0 0 0 _ I

950

190

0

0

950

190

$ 950.00 14002 - 5710C MEETINGS 0 1,009 0

11 428 $ 190.00 14002- 57300 DUES & MEMBERSHIPS 626 1 I '

33ii,

SUBTOTAL EXPENSES

I-- $ 11,725 T ' $8,936 7 $8,039 I $12,412

'I ' 1

$1,732 t--

T '7 $12,412 $ 12,412.00 1

I $282.560 $83,235 $283,792 I $ 285,075.00 r l TOTAL', 1400 PUBLIC WORKS ADMINISTRAT1 S 272,565 1 $266.310 1 1 $268,018 1

1 I 1

71 i_ M. Trotta 1-4-13 1 1 ' I I-

I I 1

_ _ ORIGINAL - BUDGET 71 FY 13

,_,_,_. FY2014 FY 2014

DEPT. REQUEST

''W FY 11 FY 12 TOWN OF CANTON 1 COMMENT/REASON FOR - INCREASE / DECREASE - ACTUAL ACTUAL ACTUAL

-

ACTUAL YTD EXPENSES THRU

10/31/12

- BASE - BUDGET BUDGET REPORT FOR FY 2014 _ -, EXPENSE 1. EXPENSE .1 EXPENSE

I in DEPARTMENTAL WORKSHEETS Nols onos _1111

um 1 I ill I I _MIII

410 , 'ENGINEERING DEPARTMENT ill

14101- 51100 ENGINEERING SUPERVISR SAL 1 84,398 86,482 I 86,482 86,151 27,038 89,977 $ 89,977.00

14101- 51130 SENIOR ENGINEER SALARY 76,412 78,300 78,300 78,000 24,480 81,463 $ 81,463.00 -i- i 14101 - 51300 OVERTIME SALARY 1 0 o o 1,140 0 1,140 $ 1,140.00

1 14101 -51950 CONTRACT PROVISION [ 1 4- $ 2,500.00 2,500 Provision for Travel

SUBTOTAL --t 1

SALARIES & WAGES 4 $ 160,810 $164,782 $164,782 $ 65,291 $5 5 8 $172,580 $ 175 080.00 , 7 -.4

I I ,

14102- 5240A SOFTWARE LICENSE 0 2,450 0 o 0 o -

14102- 52416 REPAIR/MAINT SURVEY EQMT 0 0 0 152 0 152 $ 152.00

14102- 52433 HARDWARE MAINTENANCE 1,699 2.500 500 1,140 99 1.140 1,140.00

14102- 52434 SOFTWARE MAINTENANCE 0

805

0

1,263

o

1,199

408

0

o 3,039 o 800

200

4,500.00

$ 800.00

$ 200.00

4,500 Software Licences

14102- 5310E -1

PROFESSIONAL IMPROVEMENT 8001111 100

200 1111 0 14102- 5310R PHYSICAL FITNESS PROGRAM o 14102- 53400 TELEPHONEJCOMMUNICATIONS 234 237 250 500 I 82 fl 500 $ 500.00

14102- 53408 POSTAGE o o 198

404

870 0111 26 o o o o

$ -

$ - 14102 - 5340D ADVERTISING o 14102- 54001 SUPPLIES 512 o 193 1,200 184 1.200 $ 1,200.00

14102- 54200 OFFICE SUPPLIES o 384 110

6.156

380 o MI 3,675 [ 19 III

380 380.00

14102- 5530E ENGINEERING SUPPLIES 4,456 5,392 3,675 $ 5,000.00 1,352 Added in house work/

14102 - 5530F DRAFTING SUPPLIES 0 o M o 1,500 • 0 1,500 $ 1,500.00

14102- 5580Q CLOTHING 1 0 o 1111 o El 0

570 I o N 570

o 1111 $ 570.00

14102- 57105 -,--

IN-STATE TRAVEL 0 0 0 u 1,808 - 14102 - 5710A MILEAGE 51 o IM o

III o

o o

475 0 II o -

-1- 14102- 57804 ABSTRACTS o fl 0 475 475.00 ._ ...I

$10,089 ■

$10,592 • 5,357 $10,592 ,..,■■

1 , SUBTOTAL EXPENSES S 7,757fl $12,424 $ 16,4 7.00 -1

71 1 i .

1 , I J_ i II ifIlMEMMIN 1TOTAL 410 ENGINEERING DEPARTMENT S 168,567 $177,206 5174,872 $175,8831 1 $56,875 $183,172 1 $ 191 _ I 1

,

lq i

Q

M. Trotta 1-4-13 i 1

1 , 1

--r -s_ --. 4 ,__ I ' -` I ---- 1---- ' _r•

-T TOWN OF CANTON __ 4__.4._ FY 10

-- ACTUAL BUDGET REPORT FOR FY 2014 EXPENSE

FY 11 FY 12 1 ORIGINAL FY 2014 FY 2014 DEPT.

REQUEST

COMMENT/REASON FOR INCREASE/DECREASE

_ ACTUAL ACTUAL L- 1,1

-1- EXPENSE EXPENSE

BUDGET ACTUAL YTD _

FY 13 EXPENSES THRU

10/31/12

BASE BUDGET

DEPARTMENTAL WORKSHEETS r -- N

420 HIGHWAY MAINTENANCE EN 111

NI 1

-, Ifi INII

---

,_ 79,814 14201- 51120 SUPERVISOR SALARY 77,591 III 80,802 78,276 111 24,557 80,117 $ 80 117.00

14201- 51123 LABORERS SALARY 498,430 fl 513,111 I 536,657 545,118 • 148,468 545,401 $ 545,401.00

14201- 51162 POLICE DETAIL SALARIES 4,430 1 8,581 363 4,750 • 1,622 4,750 $ 4 750 00

14201- 51300 OVERTIME SALARY I 15,946

8,550

NO 10,859 14,467 9,947 1,972 9 947 NI $ 18 147.00 8,200 Need

14201 - 51400 II LONGEVITY no 8,096 ' 6,500 6,950 1,000 8,400 mon $ 8,400.00 T , t_ Num=

$636,263 $646,579 mesima.

$648,615

11111111/4111111111

ill $ 656,815.00 SUBTOTAL SALARIES & WAGES • $ 604,947 1 5621,449 fl $177,619

14202- 52000 PURCHASE OF SERVICES 0 10,728 0 0 445 0 -

14202- 52101 ELECTRICITY 15,044 16,565 13,636 9,457 2,932 9,457 $ 18,150.00 8,693 Balance Line Item

14202- 52102 HEATING FUEL 7,602 10,949 7,711 6,175 231 6,175 • $ 6,175.00

14202 -i52420

14202- 52704

BUILDING MAINT&SUPPLIES

UNIFORM RENTAL

16,201

5,347

14,325

5,606

1

12,886 6,600

5,137 7,315

6,405

1,558

6,600

7,315

$ 15,100.00

7,315.00

8,500 Balance Line Item

1

14202- 5340TELEPHONE/COMMUNICATIONS 1,387 55

1,377

1 0 1,900 0

502

1,900 $ 150.00

$ 1,300.00

(1,750) Balance Lien Item i 1,300 Balance Line Item v 14202- 53406 -rCOMMUNICATIONS - OTHER 2,072 2,023 1 0

1 0

14202- 54302 ROOF REPAIRS & MAINTENANCE 0 70 0 I 0 0 I 0 - I 14202- 54305 TOOLS & HARDWARE 6,211 9,883 12,390 1 6,600 10,079 6,600 8,600.00 2,000 Balance Line Item

14202- 54901 MEALS 1,570 470 1 , 580 475 0 475 $ 475.00

14202- 55306 tBITUMINOUS MATERIALS 46,778I 1 28 30,964 50,050 833 , 6,081 50,050 40,200.00 (9,850) Balance Line Item

14202- 55307 PIPES,GUARDRAILS,ETC. 0 I

f 1-

14,007 9,692 , 17,500 5,084 17,500 $ 6,800.00 (10,700) Balance Line Item

14202- 5530A SAND, STONE & GRAVEL 2,087 4,435 ' 4,746 3,050 175 1 3,050 $ 3,982.00 1932 Balance Line Item -

14202 -1 5580ff t- WORK SHOES 1 1 2,302 2,964 2,599 1 2,860 150 --1 1 2,860 1 $ 2,860.00

14202 -15580V FOUL WEATHER GEAR 0 568 742 1 380 /06 -

I 1 380 i I.

$ 380.00

14202- 57000 OTHER CHARGES&EXPENDITUR 250, 796 ,

784,

0 o 0 $ -

14202- 5710C MEETINGS 0 , 0 600 0 0 0 375.00 i

14202- 57802 HEAVY EQUIPMENT LICENSES 848 1,020 ,

2,222 700 150 700 1-

1,200.00 .I

$33,997 T-1, $113,062 I i 7 SUBTOTAL EXPENSES - ----1 - $ 107,700 S122,652 S106,712 $113,062 $ 113'062°0U ,--, -T

TOTAL' 420 HIGHWAY MAINTENANCE S 712,646 8744,100 1 $742.975 1 5759.64111 $211,615 $761,677 $ 769,877.00 1 1 +

..........

TOWN OF CANTON BUDGET REPORT FOR FY 2014

....- - FY 2014 FY 2014 COMMENT/REASON FOR -1

i.-= FY 10 FY 11

H ACTUAL LI FY 12

ACTUAL ORIGINAL L --,

111.111.= ACTUAL BUDGET -4._. 0 FY 13 1


10/31/12

BASE DEPT. - INCREASE/DECREASE BUDGET REQUEST

_ I EXPENSE -1 EXPENSE --- EXPENSE

DEPARTMENTAL WORKSHEETS I 1111111011111.111.M1 • 1.11111

425 i STREET SIGNS & TRAFFIC I ,

1 --

IN ■MNIMMIIMMMI =ME•= 1,562

N Ni 0 1,087 111

Ni. 14251- 51162

mi■oxism■ POLICE DETAIL SALARIES

■mm 4,668 0 3,090 01 0 111 $

NEN IIIIIIIII SUBTOTAL SALARIES & WAGES ' I $ 4,668 $1,562 • $3,090 $0 $1,087 0 $0 $ il MI IM 1 ._

111111=1IIMII moue

III 1.11 EIM IA 14252 52101 ELECTRICITY 12,224 9,808 8,479 7,600 2,359 7,600 7,600.00

14252- 52407 REPAIR/MAINT TRAFFIC LTS 5,317 5,985 7,673 6,000 713 6,000 $ 6,000.00

14252- 55302 TRAFFIC LINE PAINTING .32,262 I 46,951 8,133 24,000 49,491 24,000 32000.00 8,000 Balance Line Item

14252- 5530D SIGNS & POSTS 3,692 2,636 0 6,600 0 fl 6,600 3,600.00 3,000) Balance Lien Item

1111. SUBTOTAL EXPENSES i $ 53,495 $65,381 $24,285 IIII MI =1•11•1111111111111•■•

■,..i...■ $44,200 $52,564 fl

MEM $ 49,200.00

-I MINIM MN

TOTAL 425 STREET SIGNS & TRAFFIC $ 58,163 1 $66,943 H $27,375 $44.200 $53,650 S44,200 49,200.00 -7-

1

1

1

1 Ii M. Trotta 1-7-13

_--_— , t TOWN OF CANTON FY 10 II FY11

- ACTUAL MI ACTUAL EXPENSE ll EXPENSE L----

I

FY 12 ACTUAL

EXPENSE

ORIGINAL FY 2014 I FY 2014 E CONIMENT/REASON FOR INCREASE/DECREASE

III BUDGET RI

FY 13 . EM

'--- ACTUAL YTD BASE DEPT.

EXPENSES THRU — BUDGET REQUEST

' 10/31/12

BUDGET REPORT FOR FY 2014 DEPARTMENTAL WORKSHEETS

111111111111111111111111 Nomme■mmii , im INII. EMI NIM IMIN

426 ' I GAS & OIL FUND

1,647

NO 111111 in 7,424

NM A

II IIII MIIIIN1111111111111111111111 '

14262- 52412 1 REPAIR/MAINT GAS PUMPS 425 IN_

011 3,261 0

4262 548011 GASOLINE & OIL 19,117 11 m im 20,858

4,709

m I

23,546

3,393

14,600 11 7,237 14,600 El $ 14,600.00

14262- 548041 OIL, GREASE & ADDITIVES 3,108 1.59011 0 1,590 1,590.00

14262- 54806 1 nrimmirmommin••

DIESEL FUEL 43,783 72,902 m 67,117 80,000 11 16,801 80,000 111 $ 80,000.00

II SUBTOTAL EXPENSES MIMI $ 67,655 II • 1111111111111111111111111111111111111Th

$105,893 • $94,481 MEM •

I $96,190 • $27,298 $96,190 III 1 $ 96 190 00 111.1111•1111111 IIIMMI TOTAL 426

NM MIMI NI

INIMIE Ell OM III 1111.111 .101 MN

GAS & OIL FUND 67 655 05 893 $94 481 $96 190 $27,298 $96,190 96 190.00

M. rotta 1-7-13

- 4- TOWN OF CANTON


FY 10 FY 11 .11 FY 12 ORIGINAL _, MI FY 2014 MI FY 2014 COMMENT/REASON FOR ACTUAL ACTUAL MI ACTUAL BUDGET

FY 13


10/31/12

BASE • DEPT. ._=1 BUDGET REQUEST i--

INCREASE/DECREASE MIMI EXPENSE EXPENSE III EXPENSE ,-, 111MMI a um immi

II _ EN MEM __INIMIIIMIIIMMIIIINIME MIN 427 HIGHWAY EQUIPMENT MAINT

1 I MIN I 1 MO Il

N III• 11 NMI

I

i 22,878

33,824

818 1

El

75,586

112,368

$ 75,586.00

112,368.00

75,296 •

109,947 11

14271- 51120 SUPERVISOR SALARY 73,074 111 75,586 N

1111 102,559 fl

74,138

110,115

1.079

2,100

14271- 51123 LABORERS SALARY I 180,542

0 $ - 14271 51300 OVERTIME SALARY I 1,300

3 300

11 2,828 1111 ° Ill 14271

IIMMI=M1=

51400 LONGEVITY NE 2,100 _fl NIIMELII

3,100 El 2,100 II 2,350 I 11 2,350.00

SUBTOTAL [SALARIES & WAGES IIMMINNIN■•

111$ 258,216 III $183,073 MI mos

$187,432 $ 88,3431 s■iiiiimemio•

$59,62 • $190,304 $ 190 304.00 mom ••■•

I- i I 39,439

1,068 ,

47,750

665

NE 57,750,00

2,500 00

10,000 Need

1,835 Balance Line Item

14272. 52425 REPAIR/MAINT EQUIPMENT 51,923 M 87,861

548

62,556

9,891

47,750

665 111 14272 - 54305 TOOLS & HARDWARE 0

661 ■.

2,500 $ 665.00 (1,835) Balance Line Item 14272- 58700 -

REPLACEMENT EQUIPMENT 0 0 111 ...

3,973 2,500 EN

TOTAL

SUBTOTAL EXPENSES $ 51,923 1 $88,409 $76,420 ll lall $ 60 915.00

NEM= 427 HIGHWAY EQUIPMENT MAINT

NI•mmom•

$ 310,139 5271,481 S263,852 I IN

I $239,258 111 $100,788 $241 219 $ 251,219.00

i

M. Tro tta 1-7-13 1 r----

FY 2014 ' BASE

BUDGET -1

FY 2014 DEPT.

REQUEST


DEPARTMENTAL WORKSHEETS EMMEN

FY10 FY II II FY 12 ' ACTUAL MI ACTUAL _ EXPENSE II EXPENSE -

ORIGINAL BUDGET

COMMENT/REASON FOR INCREASE/DECREASE ACTUAL ACTUAL YTD

=MIME EXPENSE FY 13 EXPENSES THRU 10/31/12

MOM} III 1 III I_ 491 'CEMETERY MAINT I II

I ' j 1 I 1111111111111M1111 Ull

UlI

U 77,950 75,296

111 . =II 14911- 51120 SUPERVISOR SALARY 75,722

54,912

7,484

7,825

NI 58,320

IN 56,543 • 25,898 NMI

MI 75,586 75,586.00

14911- 51123 LABORERS SALARY 56,543 56,326 III 17,331 56,543 I $ 56,543 00

14911- 51210 SUMMER HELP SALARY N 4.615 UI 8 18 U 6,460 111 1,776 6,460 MU $ 6,460 00

14911- 51300 OVERTIME SALARY MI 4,300 UI

3,866 4,056

1,800 • 2.000111

III 653

800 MI III

4,056 • $ 4,056.00

14911 - 51400 LONGEVITY I I 800 N 1,800 1. ,■■,.

2,500 $ 2,500 00

, SUBTOTAL SALARIES & WAGES 1 • $ 147,7

IIIIIIIIMINII N $125,578

Wm wm••■•■••■■• EMI - $148,276 $144,138 $46,458 n '$145,145 11 145,145.00

• II III

14912- 52000 PURCHASE OF SERVICES 0 0 14.726 0 0 0 I -

149 2- 52101 ELECTRICITY 1,468 955 934 1,346 254 1,346 $ 1,346.00

14912- 52102 HEATING FUEL 2,270 2,871 1,755 1,235 33 1,235 $ 1,235 00

14912- 52420 BUILDING MAINT&SUPPLIES 1,528 1.395 IN 1,641 1.10011 0 MN 1,100 IIIII $ 1,100 00

14912- 52501 REP/MAINT. FUNERAL EQUIPMEN 2.1861 111 N 52 685111 0 685 Ill 685.00

14912- 53400 TELEPHONE/COMMUNICATIONS I 253H 70 NI 229 456 181 456 $ 456.00

14912- 53406 COMMUNICATIONS-OTHER I 245NN 250 N 255 0 62 H 0 II $ .

14912- 54001 SUPPLIES 1,064 4,106 3,246 4.050 945 4,050 $ 4050.00

149 2 - 54011 TOOLS & HARDWARE 1,221 487 2,007 3,350 4,312 3 350

111 $

3,350.00

14912- 54604 AGRICULTURAL MATERIALS I 3,442 4,632 3,590 5,000 Ill 711 Illm 5,000 um $ 5 000 00

14912- 54900 MEALS FOR PRISONERS I 676

49 U

2,873 3.580 1,100 252 1.100 5 1,100.00

0 0 0 0 IIII 0 - 14912- 55103 SUBSCRIPTIONS I 1 14912 - 57300 DUES & MEMBERSHIPS 1241M 75 208 190 U 0 190 NI 190.00

--t-- L -F-- -I- ,-

SUBTOTAL EXPENSES $ 14,525 7,825 1 $32,224 $18,512 I $6,801 fl $18,512 I. $ 18,512.00 L'T MI

ini IIINI IN ' --1

t -1

TOTAL 491 CEMETERY MAINT I $ 162,269 $143,403 $180,500 $162,650 553,259 $163 657 $ 163,657 00

, 1

1 ,

1 1

T

__L_, 1

Ell _1 M. Trotta 1-7-13 1 t ,

FY 2014 BASE

BUDGET

FY 2014 DEPT.

REQUEST

COMMENT/REASON FOR

_ INCREASE/DECREASE TOWN OF CANTON FY 10 FY 11 ACTUAL EXPENSE

FY 12 ORIGINAL ACTUAL ACTUAL BUDGET

EXPENSE I FY 13 ACTUAL YTD

EXPENSES THRU 10/31/12

BUDGET REPORT FOR FY 2014 ji EXPENSE

DEPARTMENTAL WORKSHEETS --.r

imm■N .L. - - 1 1 1 1 1_ 1 i -1 ■IIEIIIIIIII MIIIIIIIIIIIIIIM

492 TREE DEPARTMENT 1■011111111111111111111111111 11111=•1=1 II I 1111111

4921 511201

14921- 51123

SUPERVISOR SALARY I 0 0 1 75,296 • 23,168 0 75.586 MI $ 75 586.00

LABORERS SALARY 113.946 114,074

0 I

117,650 116,022

0 950

III 35,699 0 116,469

950

II 4,733

IIII

111.

116 469.00

$ 950.00 14921- 51162 POLICE DETAIL SALARIES 0 111 1.863

4,658 MI $ 4,733.00 14921- 513001 OVERTIME SALARY 3,982 2.659 (1.278) 4,733

0 3,100 $ 3,100.00 14921- 51400 LONGEVITY 1,600 1,400 1 2,000 2,400 • 1,000

..... 0 14921- 51450 WORKING OUT OF GRADE 1 i

709 10,068 ..=■....■■.n.,

365 • 0 730 .■•■■■

I SUBTOTAL SALARIES & WAGES IIS 120,236 $128,201 1 I S118,737 $199,401 $67,118 $200,838 $ 200,838.00 [ I

Mill II I

3,325 3,325.00 14922 - 53134 PROF.SERV.TREE WORK 0

0

1 fl 0 1 0 3,325 0

2,565 $ 2,565.00 14922- 54011 TOOLS & HARDWARE I 6,051 1 1 3,834 1,604

14922- 54016 INSECTICIDES 2,118 558 1 941 618 0 I 618 MI $ 618.00

950 Eill ...

$ 950.00

$ 475.00 14922- 54900 MEALS FOR PRISONERS 0 0 0 950 0

14922- 58500 EQUIPMENT PURCHASE 0 I 0 475 0 475

SUBTOTAL .mm.......

_EXPENSES I 2,118 1 1 S6,609 TIT $4,775 $7,933 - -- r-

$1,604 II $7,933 I 7,933.00 MI • =11111

TOTAL 492 TREE DEPARTMENT $ 122,354 I $134,809 I $123,512 $207,334 $68,722 $208,771 111 $ 208,771.00

1 1 I III i M. Trotta 1-7-13

1

I

- TOWN OF CANTON


MI FA, 10 H FY 11

ACTUAL IMI EXPENSE

FY 12 ORIGINAL FY 2014 FY 2014

1: DEPT. L- ---I REQUEST

COMMENT/REASON FOR INCREASE/DECREASE MI ACTUAL ACTUAL BUDGET

EXPENSE FY 13

ACTUALN

YTD EXPESES THRU

10/31/12

BASE _ BUDGET MOM EXPENSE

M1111111111111111111111111111111111111111.111 =Nrmmw mmmgm■ms III

1 IMII 011.1=1.11111111.MMI MIMI

493

• 14931 - 51120 1 11111•111111111111=

TREE WARDEN & SHADE TREES 11111111111111111.1■1•1111111.111MMIll

SUPERVISOR SALARY 73 243

10

10 75,586

0

10 2,635 10

0 1,000

0

fl I

14931- 51300

I I FU II

75,296 0 1 III 0

011

0

me

• 14931- 51162 POLICE DETAIL SALARIES 0111

862 0 11 0

3,310 0 0

0

0 OVERTIME SALARY 2,811

1,000 14931- e

51400 emeammem

LONGEVITY me

1,000 0 0 0

MIN SUBTOTAL 11•11111111111111111MM.

MININIMMII

SALARIES & WAGES • $ 77,054 fl $79,221 fl $80,468 SO I $0 N o I Min I o

•11•1111111111•111111111•1•=111N1 111111 0

II 1 MN=

III 14932- 54016 I

543051 IIMI■.=■

INSECTICIDES 120 0 0

TOO S & HARDWARE I 3 437 I 1111 .■■

1,942 111 2,571 07—±1 1 , 0 0 0

111111•II SUBTOTAL EXPENSES I 3,437 fl $1,942 PM

$2,691 • $0 $0 $0 [ 011111M1111111 ME•

MIMI TREE' 80 4911.211

MIMI MII 1

. M".11111.......

TOTAL 493 ■ TREE WARDEN & SHADE $81,163 3 158 $0 1 $0 $._

I

I M. Trotta 1-7-13


DEPARTMENTAL WORKSHEETS

542 YOUTH SERVICES

SUBTOTAL SALARIES & WAGES

15422 -5780B EGG HUNT

15422 - 5780F HALLOWEEN PARTY

SUBTOTAL EXPENSES

TOTAL 542 YOUTH SERVICES

FY 10 FY 11 FY 12 ORIGINAL ACTUAL ACTUAL ACTUAL BUDGET EXPENSE EXPENSE EXPENSE FY 13

10/31/12

773

1,970

SO

1,557

1,398

SO

655

342

SO

1,197

2,470

SO

0

0

SO

1,197

2,470

S. 2.743 52,955 $997 $3,667 SO $3,667

2,743 $2,955 5997 $3,667 SO $3,667

L

COMMENT/REASON FOR INCREASE / DECREASE

, . 0

FY 2014 FY2014 ACTUAL YTD BASE DEPT.

EXPENSES THRU BUDGET REQUEST

rn

Department Head signature / Date

Date: 12/6/2012 Page: 39

FY 10 ACTUAL EXPENSE

FY 2014 BASE

BUDGET



FY2014 DEPT.

REQUEST

ORIGINAL BUDGET

FY13 ACTUAL YTD





630 RECREATION & PLAYGROUND

16301 - 51100 DEPARTMENT HEAD SALARY 16301- 51120 SUPERVISOR SALARY 16301 - 51152 DEPT.SECRETARY II SALARY 16301- 51186 RECREATION MA1NT. WORKER 16301 - 51188

16301 -51300 OVERTIME SALARY 16301 -51400 LONGEVITY

• • -

SUBTOTAL SALARIES & WAGES

16302 - 52101

16302 - 52103

16302- 52302

16302 - 52410

16302-52420

16302 - 52421

16302 - 52704 16302 - 53108

16302- 53400

16302- 53406

16302- 53408

16302 -5340D

16302 - 54001

16302 - 54200

16302 - 54602

16302- 54603

16302 - 54801

16302 - 54806

16302 -5530E

16302 - 57000

16302 - 57105

Date: 12/6/2012

ELECTRICITY HEATING FUEL - GAS BUILDING REPAIRS & MAINT REPAIR/MAINT MOTOR VEHIC

BUILDING MAINT&SUPPLIES REP/MAINT PLAYGROUND/POOL UNIFORM RENTAL PRINTING & BINDING TELEPHONE/COMMUNICATIONS COMMUNICATIONS - OTHER POSTAGE

ADVERTISING

SUPPLIES OFFICE SUPPLIES

CHALK,FERTILIZER,ETC. POOL SUPPLIES

GASOLINE & OIL DIESEL FUEL

WORK SHOES

OTHER CHARGES/EXPENDITURE IN-STATE TRAVEL

76,431 73,689 74,122 78,387 18,385 63,627 36,990 37,901 37,141 75,296 23,168 75,586 40,830 40,358 41,594 42,333 13,026 42,496

102,631 110,267 110,730 109,845 33,798 110,267 Vs-7]) S-1-r) 5 ma- y-1-13 ,J-L.. 35,059 33,448 25,643 25,259 38,155 25,259 2 0 e-4--1 391 1,259 8,208 0 928 0 4,879 4,350 3,950 5,100 800 3,600 $ 297,211 5306,273 5301,389 S336,220 $128,260 $320,835 '1")

11,912 17,594 20,090 18,000 11,086 18,000 3,852 4,130 1,786 5,000 147 5,000 1,113 2,172 2,575 2,000 566 2,000 4,563 10,486 7,161 7,500 1,046 7,500 3,689 3,650 564 3,000 774 3,000

13,535 7,836 33,699 8,647 3,425 8,647 2,000 0 1,974 1,600 0 1,600 2,590 1,571 2,166 2,500 60 2,500 _

1,553 1,197 1,310 0 242 0 q c 1,570 1,632 1,953 3,000 561 3,000',2 , ) c'c, ''' 3 - )-,..5.1-0.-- 4... 4 sc. 9rj

''' Sp:::•-vr C..\\ p. k 0 , z-s 264 352 217 500 32 500 1,174 978 500 113 500 f. 1,623

4,073 6,348 4,090 5,975 0 5,975 5 0 C. C. V C i-■ c...r,7,-.9. 1-rt,5. rz..-....,..5 Ato 917 828828 1,069 750 386 750 1, i 0 C z/13 ,./ r. ki&AT.-:-./ CI.-.4-N' 11,351 7,783 11,455 10,000 3,344 10,000 12,347 3,372 5,095 4,000 1,975 4,000 6,263 7,807 8,618 8,000 2,996 8,000 2,631 2,809 3,164 2,500 1,460 2,500 '3 ..Ct.tz, V c,aa. ci,

447 708708 714 1,000 0 1,000 0 0 160 0 0 0 C)

332 137 58 600 0 600 5C C, ;

Page: 95

Murgia, James R.

From: Maguire, Janet Sent: Monday, January 14, 2013 5:23 PM

To: Murgia, James R. Subject: Salaries - FY14 Operating Budget

Jim,

Per our discussion, I would like to make the following adjustments to the Salaries and Wages for my FY14 Budget

submission:

700 METRO SKATING RINK

57000-51123 Laborers Salary

56,117 (Mike O'Brien $29,365; James Walsh $26,752)

630 RECREATION & PLAYGROUND

New Line Item?? Laborers Salary 40,087 (O'Brien $20,977; Walsh $19,110)

Or 16301-51186 Rec Maint Worker

Previously, both of these employees were charged entirely to the rink budget. The rink is only open 7 months of the year. So, these employees spend 5 months of the year doing maintenance for Recreation and Playgrounds.

Please contact me if you have any questions.

Thanks, Janet

Janet M. Maguire Recreation Director Town of Canton 92 Pleasant Street 781-821-5030 (p) 781-575-6587 (f) [email protected]

1






ORIGINAL BUDGET

FY 13 ACTUAL YTD


FY2014 BASE

BUDGET

FY 2014 DEPT.

REQUEST

16302 -5710C MEETINGS 16302 -57300 DUES & MEMBERSHIPS 16302- 57802 HEAVY EQUIPMENT LICENSES 16302- 57S03 JULY 4TH CELEBRATION 16302 - 57S05 HALOWEEN PARADE

SUBTOTAL EXPENSES

165

0

0 400

210

75 120

0 0

150 155

288 0

1,000

500

0

0

120

1,000

0 500

87,191 $81,991

TOTAL 630 RECREATION & PLAYGROUND

$109,487 $86,572 $28,332 $86,572 2(1. -7 $ 384,402 $388,264 S410,876- $422,792 $156,592 $407,407


C,A.rsx--i- r

PiA- itieZPA

32


Date: 12/6/2012

Page: 96

Page: 3 Date: 12/7/2012




FY2014 FY2014 ACTUAL YTD BASE DEPT.

EXPENSES THRU BUDGET REQUEST 10/31/12


131 FINANCE COMMITTEE

11311 -51154 BOARD SECRETARY SALARY 2,388 3,330 4,470 • 4,865 0 4,865

SUBTOTAL SALARIES & WAGES $ 2,388 $3,330 $4,470 $4,865 $O $4,865

11312 - 53408 POSTAGE 0 0 0 75 0 75 11312-5340C PRINT/MAILING WARRANT 4,156 5,098 5,745 5,675 0 5,675 11312 - 54200 OFFICE SUPPLIES 0 32 0 100 0 100 11312 - 57000 OTHER CHARGES/EXPENDITURE 0 524 0 0 0 0 11312 - 57105 IN-STATE TRAVEL 28 56 0 0 0 0 11312-5710C MEETINGS 520 250 260 500 180 500 11312 - 57300 DUES & MEMBERSHIPS 268 268 268 285 268 285

SUBTOTAL EXPENSES $ 4,972 $6,227 $6,273 $6,635 $448 $6,635

TOTAL 131 FINANCE COMMITTEE 7,359 $9,557 $10,742 $11,500 $448 $11,500

L, ead signature / Date

1 ( SOO




FY 2014 FY 2014 ACTUAL YTD BASE DEPT.

EXPENSES THRU BUDGET REQUEST 10/31/12


149 WATER/SEWER RATE POLICY

11491 - 51159 CLERICAL SALARY 0 0 300 0 300

SUBTOTAL SALARIES & WAGES $O $0 $300 $O $300

11492- 54001 SUPPLIES 39 0 0 200 0 200 11492- 57105 IN-STATE TRAVEL 222 0 0 500 0 500

SUBTOTAL EXPENSES $ 261 $0 $O $700 SO $700

TOTAL 149 WATER/SEWER RATE POLICY $ 261 $0 $0 $1,000 $0 $1,000


Date: 12/6/2012 Page: 12





10/31/12

FY 2014 FY 2014 BASE DEPT.

BUDGET REQUEST


182 CAPITAL OUTLAY & PLANNING

11821 -51159 CLERICAL SALARY 0 0 1,700 0 1,700

SUBTOTAL SALARIES & WAGES $0 $0 $1,700 $O $1,700

11822 - 53408 POSTAGE 7 0 7 238 0 238

11822 - 54001 SUPPLIES 0 256 78 475 0 475

11822 - 57300 DUES & MEMBERSHIPS 0 0 0 143 0 143

SUBTOTAL EXPENSES S 7 $256 $85 $856 $O $856

TOTAL 182 CAPITAL OUTLAY & PLANNING $ 7 $256 $85 $2,556 $0 $2,556


Date: 12/6/2012 Page: 25






ORIGINAL BUDGET

FY 13


10/31/12

FY 2014 FY 2014 COMMENT/REASON FOR BASE DEPT. INCREASE / DECREASE

BUDGET REQUEST

184 BUILDINGS RENOVATIONS COM

11841 - 51159 CLERICAL SALARY 230 237 ,609 3,001 138 3,001

SUBTOTAL SALARIES & WAGES 230 $237 $609 $3,001 S138 $3,001

11842 - 53408 POSTAGE 0 0 0 95 0 95

11842 - 54200 OFFICE SUPPLIES 0 0 0 190 0 190

11842 - 58500 EQUIPMENT PURCHASE 0 0 0 95 0 95

SUBTOTAL EXPENSES $ 0 $O $0 $380 $0 $380

TOTAL 184 BUILDINGS RENOVATIONS COIN $ 230 $237 $609 $3,381 $138 $3,381


Date: 12/6/2012 Page: 26





10/31/12


BUDGET REQUEST


547 DISABILITY COMMISSION

15471 - 51154 BOARD SECRETARY SALARY 329 51 338 795 0 795

SUBTOTAL SALARIES & WAGES 329 $51 $338 $795 $O $795

15472 - 53400 TELEPHONE/COMMUNICATIONS 0 0 0 143 0 143

15472- 53408 POSTAGE 0 0 0 475 0 475

15472- 54200 OFFICE SUPPLIES 0 0 0 570 0 570

15472-5710C MEETINGS 0 0 0 582 0 582

SUBTOTAL EXPENSES $ 0 SO $O $1,770 $0 $1,770

TOTAL 547 DISABILITY COMMISSION 329 $51 $338 $2,565 $O $2,565


Date: 12/6/2012 Page: 92




FY 2014 FY 2014

ACTUAL YTD BASE DEPT. EXPENSES THRU BUDGET REQUEST

10/31/12


691 HISTORICAL COMMISSION

16911 - 51154 BOARD SECRETARY SALARY 0 40 440 480 120 480

SUBTOTAL SALARIES & WAGES $40 $440 $480 $120 $480

16912- 52000 PURCHASE OF SERVICES 164 0 725 0 2,275 0

16912- 53120 HOME PLANNING SURVEY 2,350 2,904 3,145 3,100 0 3,100

16912- 53408 POSTAGE 0 0 0 25 0 25

16912 - 54001 SUPPLIES 45 0 0 .75 0 25

16912 -5530D SIGNS & POSTS 757 0 0 0 0 0

16912-5710C MEETINGS 0 0 0 22 0 22

16912- 57300 DUES & MEMBERSHIPS 300 0 0 17 0 17

SUBTOTAL EXPENSES $ 3,616 $2,904 $3,870 $3,189 $2,275 $3,189

Department Head signature / Date I -3 - 3

TOTAL 691 HISTORICAL COMMISSION

Date: 12/6/2012 Page: 98






ORIGINAL BUDGET

FY 13 ACTUAL YTD

EXPENSES IMRE 10/31/12

FY 2014 FY2014 COMMENT/REASON FOR BASE DEPT. INCREASE / DECREASE

BUDGET REQUEST

692 BEAUTIFICATION COMMITTEE

16921 - 51159 CLERICAL SALARY 0 0 0 498 0 498

SUBTOTAL SALARIES & WAGES 0 $0 $0 $498 $0 $498

16922 - 53408 POSTAGE 0 0 0 95 0 95 16922 - 54001 SUPPLIES 4,010 1,030 1,368 665 750 665 16922- 57000 OTHER CHARGES/EXPENDITURE 108 0 0 0 0 0 16922 -5710C MEETINGS 0 0 0 95 0 95 16922 - 57300 DUES & MEMBERSHIPS 0 0 0 25 0 25

SUBTOTAL EXPENSES 4,118 $1,030 $1,368 $880 $750 $880

TOTAL 692 BEAUTIFICATION COMMITTEE $ 4,118 $1,030 $1,368 $1,378 $750 $1,378


Date: 12/6/2012 Page: 99

FY 2014

COMMENT/REASON FOR DEPT. INCREASE / DECREASE

REQUEST

/

14 01D 0 _ / KO, it- i"-c.: S

15 3c. \-,,-- x 51--,-s-',--

I g S(:)9-2_ ‘,!






ORIGINAL BUDGET

FY 13 ACTUAL YTD

EXPENSES TI1RU 10/31/12

FY 2014 BASE

BUDGET

141 ASSESSORS

11411 -51001 BOARD OF ASSESSORS SAL 7,200 7,200 7,200 7,200 , 2,400 7,200

11411 -51100 DEPARTMENT HEAD SALARY 76,267 78,528 78,528 78,227 23,156 81,681 11411- 51144 ADMINISTATIVE ASSISTNT SALAR 63,354 65,142 62,392 62,153 11,272 48,566 11411 - 51154 BOARD SECRETARY SALARY 2,465 2,538 2,538 2,099 863 2,099 11411 - 51156 ASSESSING TECHNICIAN SAL. 41,268 42,496 42,496 42,333 9,282 42,496 11411 - 51200 TEMPORARY EMPLOYEES SAL. 4,128 3,691 4,224 0 622 0 11411 - 51300 OVERTIME SALARY 858 472 0 0 1,888 0 11411 -51400 LONGEVITY 2,950 2,950 1,200 2,950 1,458 2,000 11411 - 51920 STIPEND-BUILDING PERMITS 11,250 11,250 14,000 14,000 0 0

SUBTOTAL SALARIES & WAGES $ 209,740 $214,267 $212,579 $208,962 $50,942 $184,042

11412 - 52402 SERVICE CONTRACTS 259 40 12,525 0 12,500 0 11412-5240A SOFTWARE LICENSE 0 0 0 10,000 0 10,000 11412 - 53108 PRINTING & BINDING 0 186 0 0 0 0 11412 - 53400 TELEPHONE/COMMUNICATIONS 979 1,375 1,786 1,546 461 11412 - 53408 POSTAGE 692 665 597 760 67 760 11412-5340D ADVERTISING 172 85 0 0 0 0 11412 - 53816 PROF. SERV. UPDATE MAPS 8,500 0 9,500 8,075 0 8,075 11412 - 54200 OFFICE SUPPLIES 5,475 2,952 2,045 3,000 2,033 3,000 11412 - 54221 COMPUTER EXPENSE/SUPPLIE 0 0 578 0 0 0 11412 -5580B SUBSCRIPTIONS 1,860 1,883 613 950 578 950 11412 - 57000 OTHER CHARGES/EXPENDITURE 150 4,575 1,175 0 0 0 11412- 57104 BOARD REIMB.EXPENSE&TRAV 450 0 450 428 0 428 11412 - 57105 IN-STATE TRAVEL 0 397 0 425 273 425 11412 -5710B CONFERENCE EXPENSES 5,294 5,371 5,878 3,750 542 3,750 11412 - 57300 DUES & MEMBERSHIPS 330 0 285 0 650 0 11412- 57804 ABSTRACTS 804 0 0 496 500 496

SUBTOTAL EXPENSES $ 24,965 $17,529 $35,432 $29,430 $17,604

Date: 12/6/2012 Page: 8

RECE WED

DEC 18 2012




FY II ACTUAL EXPENSE


ORIGINAL BUDGET

FY 13 ACTUAL YTD


FY 2014 FY2014 BASE DEPT.

BUDGET REQUEST

COMMENT/REASON FOR INCREASE! DECREASE

TOTAL 141 ASSESSORS $ 234,705

$231,796 $248,011 $238,392 $68,546 $213,472

t

C)Koz\s1--72 cf, 121 I ci 11 z Departmeeit Head signature / Date

Date: 12/6/2012 Page: 9

RECEIVED

DEC 1 8 2012






ORIGINAL BUDGET

FY 13 ACTUAL '(I'D

EXPENSES TR Rif 10/3 L/12

FY2014 BASE

BUDGET

FY 2014 DEPT.

REQUEST

171 CONSERVATION COMMISSION

11711 - 51151 DEPT. SECRETARY III SAL. 16,399 16,370 . 17,940 . 18,796 5,673 20,411 .

11711 - 51159 CLERICAL SALARY 1,747 1,921 1,942 3,254 644 3,254

11711 - 51400 LONGEVITY 0 0 0 0 0 400

SUBTOTAL SALARIES & WAGES $ 18,146 518,291 $19,882 S22,050 $6,316 524,065

11712 - 53124 CON. COMM.CON INSPECT 44,473 45,807 47,181 45,807 16,199 45,807 Zit 4- 11712 - 53400 TELEPHONE/COMMUNICATIONS 391 244 276 475 82 475 36 0

11712 - 53408 POSTAGE 297 312 206 375 172 375 3 7S 11712-5340D ADVERTISING 0 0 280 280 (25) 280 'Y)-

11712 - 54001 SUPPLIES 667 1,036 433 712 48 712 GO 0

11712 - 54006 COPIER SUPPLIES 129 85 46 350 71 350 zoo 11712 - 57000 OTHER CHARGES/EXPENDITURE 0 97 0 0 0 0 0

11712-5710C MEETINGS 0 95 0 490 0 490 tc3 0 11712 - 57300 DUES & MEMBERSHIPS 585 518 533 600 654 600 t no a

SUBTOTAL EXPENSES Lf 0 " 3̀! $ 46,542 548,193 $48,956 . $49,089 $17,201 $49,089

TOTAL 171 CONSERVATION COMMISSION S 64,688 $66,483 568,839 S71,139 S23,517 $73,154



Date: 12/6/2012 Page: 21

PAYROLL PROIE(

VS - FY 2014

Ernpl)yee Last Name First Name

HEATHER

Job Class Description

SENIOR CU(

Pay Location

Description

CONSERVATI

I

Org Object

11711 51151

Status

PT

Group/BU

P84

Grade

8

Step

4

FY13 Hrs per

Year

988

FY13 Hourly

Rate

19.40

FY 13 Annual FY14 Next

Salary 260 days Grade

FY14 Next

Step

FY14 Hourly

Rate

FY14 Annual

Salary 261 days

20,411

FY14

longevity

400 1188 CAHILL 19,167 8 5 20.58

51151 Total 19,167 H 20,411 400

11711 Total 19,167 20,411 400

10 of 34 PAYROLL PROIECTIONS Y.14.XLS

Murgia, James R.

From: Deb Sundin <[email protected]> Sent: Tuesday, January 15, 2013 11:10 PM To: Murgia, James R. Cc: [email protected] Subject: Budget Worksheet

Hi Jim,

Below are my changes. I would like to keep the Con Corn Inspection the same for now, I don't think it will be more than that. I am waiting to hear from Heather on her hours. With a new agent I suspect we will need Heather more hours. We also anticipate more training for the new members.

11712 - 53124 CON. COMM.CON INSPECT - Keep the same 11712 - 53400 TELEPHONE/COMMUNICATIONS - $300 11712- 53408_ POSTAGE - same 11712 - 5340D ADVERTISING - $300 11712 - 54001_ SUPPLIES -$600 11712 - 54006_ COPIER SUPPLIES -$200 11712 - 57000 OTHER CHARGES/EXPENDITURE - same 11712 - 5710C_ MEETINGS - $100 11712- 57300_ DUES & MEMBERSHIPS -$1000

Let me know if you have any questions. You can reach me at work tomorrow at 781.431.1160.

Thanks,

Deb

Dépj Head signature / Date






ORIGINAL BUDGET

FY 13


10/31/12

FY 2014 BASE

BUDGET

FY 2014 COMMENT/REASON FOR DEPT. INCREASE / DECREASE

REQUEST

175 PLANNING BOARD

11751 - 51151 DEPT. SECRETARY III SAL. 45,343 46,680 46,560 46,501 12,533 42,524 11751 - 51300 OVERTIME SALARY 1,422 1,610 600 1,500 0 1,500 11751 - 51400 LONGEVITY 600 800 0 600 0 0

SUBTOTAL SALARIES & WAGES $ 47.365 $49,090 $47,160 $48,601 $12,533 $44,024

11752- 53108 PRINTING & BINDING 625 1,397 334 2,000 0 2,000 11752 - 53400 TELEPHONE/COMMUNICATIONS 672 289 313 400 104 400 11752 - 53406 COMMUNICATIONS-OTHER 243 247 141 0 0 0 11752 - 53408 POSTAGE 311 347 97 433 54 433 11752-5340D ADVERTISING 207 1,515 1,304 1,000 0 1,000 11752 - 53801 ZONING MAPS/REPRODUCTION 1,500 0 0 0 0 0 11752 - 54200 OFFICE SUPPLIES 794 886 1,301 1,000 147 1,000 11752 - 57000 OTHER CHARGES/EXPENDITURE 0 0 0 1,000 0 1,000 11752 - 57120 MEETINGS 0 0 0 1,000 40 1,000 11752 - 57300 DUES & MEMBERSHIPS 750 350 206 500 0 500

SUBTOTAL EXPENSES $ 5.102 $5,031 $3,696 $7,333 $345 $7,333

TOTAL 175 PLANNING BOARD $ 52,467 $54,120 $50,856 $55,934 $12,878 $51,357 S7

Date: 12/6/2012 Page: 22



FY 10 FY 11 FY 12 ORIGINAL ACTUAL ACTUAL Acrum. BUDGET EXPENSE EXPENSE EXPENSE FY 13

ACTUAL YID EXPENSES THRU

10/31/12

FY 2014 FY 2014

BASE DEPT.

'BUDGET REQUEST

COMMENT/REASON FOk INCREASE / DECREASE

510 HEALTH DEPARTMENT

13101 - 51100 BOARD MEMBERS SALARY 1,800 1,800 1,800 1,800 600 1,800

15101 - 51110 DIRECTOR OF PUBLIC HEALTH 78,679 81,009 81,009 80,699 25329 , 84,288

15101 - 51121 PUBLIC HEALTH NURSE SAL 65,227 67,160 67,160 66,903 20,998 69,877

15101 - 51127 BURIAL OF ANIMALS 3,240 3,240 3,240 0 0 0

15101 -51151 DEPT. SECRETARY III SAL 50,717

296

52,220

237

52,220 347

52,020 500

16,324

104

54,322

500 15101 - 51159 CLERICAL SALARY

15101 -51201 ASST PUBUC HEALTH NURSE SAI 28,397 30,416 30,698 30,580 9,597 31,937

15101 - 51202 PART-TIME SANITARIAN SALARY 30,914 32,947 33,668 34,811 10,925 36,356

15101 - 51400 LONGEVITY 1,600 1,800 1,800 2,000 800 2,200

15101 -51950 CONTRACT PROVISION 0 0 0 500 0 0

SUBTOTAL SALARIES & WAGES S 260.870 $270,830, - S271,42 $269,813 S84,677 $281,280

15102- 52402 SERVICE CONTRACTS 1,242 0 0 . 0 0 0

15102- 52425 REPAIR/MAINT EQUIPMENT 227 348 45-6 475 129 475

Ecr- 15102 - 52434 SOFTWARE MAINTENANCE 729 • 0 - - : 0 * 0 0 0

15102 - 53102 VETERINARIAN RABIES SERV 974 560 750 750 0 750

15102- 53105 PROESERV.-PHYSICIAN 3,000 3,000 3,000 3,000 0 3,000

15102 - 53106 PROF.SERV.-ANIMAL INSPEC 1,854 2,008 2,008 1,900 615 1,900

15102- 53400 TELEPHONE/COMMUNICATIONS 939 721 4,927 2,300 382 2.300 /.:357)- 16o0

15102 - 53406 COMMUNICATIONS-OTHER 794 848 2,134 700 397 700

15102 - 53408 POSTAGE 766 373 411 1,000 107 1,000

15102 -5340D ADVERTISING 0 478 200 1,140 0 1,140

15102 - 53805 MOSQUITO CONTROL 0 1,330 1,415 0 0 0

15102- 53813 SNCARC APPROPRIATION 13,000 13,000 13,000 13,000 0 . 13,000

15102- 54001 SUPPLIES 2,843 1,649 2,140 2,500 128 2,500

7/ Y,..5-0 , 15102 - 54008 ANIMAL DISEASE EXPENSE 0 0 0 12,000 0 12,000

15102 - 54801 GASOLINE & OIL

15102 - 55000 MEDICAL SUPPLIES

0

1,211

0

1,749

0

2,139

0

2,500

30

885

0

2,500

1,500 1,500 1,500 0 1,500 15102 - 56S01 SEG HELPL1NE

15102 - 57000 OTHER CHARGES&EXPENDITUR

1,500 1,495 846 928 0 0 0

Date: 12/6/2012 Page: 86

4 Notes: FY14 Base Budget Column (BBC) OBJ: 52434 Lists $0; Actual Expense will be $600 for GEO TMS Software Svc Support & Updates. FY14 (BBC) OBJ 53400 Lists $2300. This line item pays for Landline phones and two IPAD phone/internet connections AT/T. Actual Expense will be $1350. [Landlines will be $700 Annually and IPAD Connections will be $650 Annually.]. FY14 (BBC) OBJ 53406 Lists $700. Actual-Expense will be $1600. Thi§ line item pays for two Desktop Notebook Computer Connections. Total Funds Needed for 52434, 53400, 53406 will be $3550. BBC FY14 Lists $3k. Additional Funds needed $550. to come from decrease in Animal Disease Expense OBJ 54008. FY14 Dept Request is $11,450.00 for OBJ 54008.

yi „-zi-5 ......-






FY 12 ACT UAL EXPENSE

ORIGINAL BUDGET

FY 13


10/31/12

15102 - 57105 IN-STATE TRAVEL 2,860 4,220 3,379 2,900 0 15102-5710C MEETINGS 1,458 297 527 . 950 0

15102 - 57300 DUES & MEMBERSHIPS 894 829 1,169 950 105 15102 - 57808 TESTING 371 2,013 1,534 1,500 190 15102-5780A CLINICS 0 0 0 50 0 15102- 57900 HEALTH FAIR EXPENSE 1,668 1,925 1,735 1,365 1,181

SUBTOTAL EXPENSES S 37,825 $37,636 $40,352 $50,480 $4,150

TOTAL 510 HEALTH DEPARTMENT $ 298,695 $308,465 $312,294 $320,293 $88,827


BUDGET REQUEST


2,900

950

950

1,500

50

1,365

$50,480 /

$331,760 I .336 74-01

Date: 12/6/2012 Page: 87






ORIGINAL BUDGET

FY 13 ACTUAL YTD


FY 2014 FY 2014 COMMENT/REASON FOR BASE DEPT. INCREASE / DECREASE

BUDGET REQUEST

541 COUNCIL ON AGING

15411 - 51100 DIRECTOR OF COUNCIL ON AG 72,758 74,907 74,907 74,620 24,419 77,933 15411 - 51134 BUS DRIVERS SALARIES 42,686 45,300 54,131 45,300 17,027 45,300 15411 - 51145 OUTREACH WORKER SALARY 40,100 41,059 29,906 40,415 12,197 43,917 15411 - 51154 BOARD SECRETARY SALARY 4,122 1,958 1,367 1,958 0 1,958 15411 -51159 CLERICAL SALARY 18,780 19,172 19,655 19,262 6,045 20,117 15411 -51400 LONGEVITY 1,657 1,657 1,013 1,486 1,000 1,250 15411 - 51950 CONTRACT PROVISION 113 0 0 0 0 0

SUBTOTAL SALARIES & WAGES $ 180,216 S184,053 $180,980 $183,041 $60,688 $190,475

15412- 52400 BUS REPAIRS & MAINTENANC 2,247 1,585 2,442 1.600 625 1,600 15412 - 52420 BUILDING MAINT&SUPPLIES 0 0 0 0 167 0 15412 - 53108 PRINTING & BINDING 990 54 1,819 820 0 820 15412- 53400 TELEPHONE/COMMUNICATIONS 653 1,218 392 2,100 451 2,100 15412 - 53406 COMMUNICATIONS - OTHER 1,720 1,235 1,266 1,500 316 1,500 15412- 53408 POSTAGE 2,153 2,620 2,620 2,620 0 2,620 15412- 53500 PROGRAMS/SOCIAL PROGRAM 1,539 1,159 3,634 7,305 1,173 7,305 15412 - 54200 OFFICE SUPPLIES 1,771 2,537 2,194 1,300 421 1,300 15412- 54801 GASOLINE & OIL 5,754 8,168 9,047 9,700 3,972 9,700 15412 - 57000 OTHER CHARGES/EXPENDITURE 4,247 42 160 0 0 0 15412 - 57105 IN-STATE TRAVEL 272 245 133 450 36 450

SUBTOTAL EXPENSES $ 21,345 $18,862 $23,706 S27,395 $7,160 $27,395

TOTAL 541 COUNCIL ON AGING $ 201,562 $202,915 $204,686 $210,436 567,848 $217,870


Date: 12/6/2012 Page: 88

Jones, Ellen

From: Murgia, James R. Sent: Friday, January 18, 2013 915 AM To: Jones, Ellen Subject: FW: Budget for COA

Ellen - this email can be used as back-up to the fy 14 COA budget for Fin Corn. Thanks.

From: Tynan, Diane Sent: Thursday, January 17, 2013 5:37 PM To: Murgia, James R. Subject: RE: Budget for COA

Jim,

I think we should stay status quo until we know what is going on with the Senior Center; do you agree? Diane

From: Murgia, James R. Sent: Thursday, January 17, 2013 4:42 PM To: Tynan, Diane Subject: RE: Budget for COA

Diane — are you okay with the base budget of $217,870 for fy 14? I have to give Fin Corn these Ws on Friday,

Thanks,

From: Tynan, Diane Sent: Tuesday, January 15, 2013 11:15 AM To: Murgia, James R. Cc: Friel, William T. Subject: Budget for COA

Jim,

I am not quit sure what to submit for the COA budget as it appears we will not be in the new facility until at least May 2014. Please let me know how you would like me to proceed. It appears that any increases should go into the FY15 budget?

Diane

1


FY2014 DEPT.

REQUEST

CD 0

z 0

6. 0

0-4

O f c) J-ez4/k.p ab° 11,-74.7 7d,

00/ 2- 4,4MU4,






ORIGINAL BUDGET

FY 13


10/31/12

FY 2014 BASE

BUDGET

543 VETERANS SERVICES DEPARTMENT

15431 -51100 DEPARTMENT HEAD SALARY 46,111 47,478 54,261 54,053 16,966 15431 -51400 LONGEVITY 350 600 800 600 800 800

SUBTOTAL SALARIES & WAGES $ 46,461 $48,078 $55,061 $54,653 $17,766 $57,260

15432- 53400 TELEPHONE/COMMUNICATIONS 557 389 411 400 135 400 15432 - 53406 COMMUNICATIONS - OTHER 290 247 336 300 62 300 15432 - 53408 POSTAGE 377 896 620 500 78 500 15432 - 53800 ADVERTISING 0 0 0 100 100 100 15432 - 54200 OFFICE SUPPLIES 48 75 213 100 119 100 15432 - 54225 COPYING SUPPLIES 0 0 0 50 0 50 15432- 54228 MEMORIAL DAY SUPPLIES 2,436 3,037 3,171 2,800 76 2,800 15432 -5530G GRAVE MARKERS & FLAGS 203 0 584 500 251 500 15432- 57000 OTHER CHARGES/EXPENDITURE 883 1,114 0 1,000 0 1,000 15432 - 57107 EMPLOYEE TRAINING EXPENSES 100 0 0 0 0 0 15432 - 57300 DUES & MEMBERSHIPS 65 55 89 70 35 70 15432- 57700 ORDINARY BENEFITS 65,375 90,261 95,663 99,000 36,435 99,000 15432 - 57701 FUEL 0 -.-250- 0 0 0 0 15432- 57707 INSURANCE COVERAGE 37,718 43,261 60,226 44,702 23,696 44,702

SUBTOTAL EXPENSES $ 108,051 $139,585 $161,312 $149,522 $60,988 $149,522

TOTAL 543 VETERANS SERVICES DEPART) 154,512 $187,663 $216,373 $204,175 $78,754 $206,782


Date: 12/6/2012 Page: 90

16101 -51100

16101 - 51110

16101 - 51131

16101 - 51157

16101- 51180

16101 - 51181

16101 - 51182

16101 -51300

16101 -51400

16101 -51470

16101 -51920 -7:1,00

16102 - 52101

16102 - 52102

16102 - 52402

16102 - 52420

16102 - 52425

16102- 53108

16102 - 53400

16102 - 53408

16102- 54501

16102- 55100

16102- 55101

16102- 55102

16102- 55104

16102- 55105

16102- 56002

16102- 57000

16102 -5710C




FY II ACTUAL EXPENSE


ORIGINAL BUDGET

FY 13


10/31/12

FY 2014 BASE

BUDGET

FY 2014 DEPT.

REQUEST


610 LIBRARY

DEPARTMENT HEAD SALARY 86,913 89,060 89,060 88,719 , 28,390 94,475

ASST. TO DEPT. HEAD SAL 60,604 62,392 62,392 62,153 19,124 62,392

SENIOR CUSTODIANS SALARY 92,238 94,962 94,962 94,598 29,107 94,962

CLERK PART TIME SALARY 57,649 59,351 59,408 59,124 18,192 59,351 7-66) 4/ci40 DEPARTMENT LIBRARIANS SA 221,738 225,763 226,834 229,445 70,007 230.366 4`&46.)31z P-H) + -1S; .(a,

LIBRARY ASSISTANTS SAL. 209,877 203,962 206,725 208,367 63,663 212,341 67,_13 o "i5; OS7 PAGES SALARIES 15,525 13,247 13,211 15,600 4,305 15,600

OVERTIME SALARY 84 276 242 500 0 500

LONGEVITY

NIGHT DIFFERENTIAL

14,725

2,352

14,570

2,520

13,454

2,512

13,450

2,500

3,950 772

14,750

2,500

i 0 Vervi-k ble D.- %Jet Acr_ev,, I- • ^_s

i 6 Al 6. 7- STIPENDS 1,506 1,506 1,506 2,006 462 2,006

do-A Y #VOLP SUBTOTAL SALARIES & WAGES

3 , 5-0-6 S 763,210 $767,611 S770,306 $776,462 5237,971 S789,243

ELECTRICITY 67,662 66,039 69,871 68,000 22,432 68,000 e..3-c-rE 6 HEATING FUEL 13,669 13,701 10,727 17,500 353 17,500 16, c• 7-07•:,

SERVICE CONTRACTS 3,879 4,470 5,117 5,800 1,444 5,800

BUILDING MAINT&SUPPLIES 8,085 7,686 14,087 16,000 5,565 16,000

REPAIR/MAINT EQUIPMENT 1,354 523 986 1,500 350 1,500

PRINTING & BINDING 969 377 689 500 0 500

TELEPHONE/COMMUNICATIONS 2,665 2,845 2,823 2,800 934 2,800

POSTAGE 264 352 315 300 0 300

CUSTODIAL SUPPLIES 4,006 2,945 2,476 2,500 970 2,500

■,5 51. 0-60 BOOKS & PERIODICALS 38,264 45,106 52,632 49,000 16,101 49,000

LIBRARY SUPPLIES 2,846 3,192 3,454 4,000 551 4,000

NON-PRINT 5,697 10,342 9,578 8,000 1,508 8,000

SERIALS 22,585 16,412 18,951 17,500 5,012 17,500

A 0745 DIGITAL INFORMATION 525 2,162 5,650 7,000 2,900 7,000

0-7- NETWORK OTHER CHARGES/EXPENDITURE

32,222 ,

11/ 125

33,077

1,190

31,912

500

33,668 0

32,885 0

33.668 0

MEETINGS .G) 1 01 233 241 811 500 0 500

Date: 12/6/2012 Pa e: 93

0

$234,568 Z

$1,023,811

gnature / Date


10/31/12





BUDGET REQUEST


16102- 58500 EQUIPMENT PURCHASE 0 0 271 0 0

SUBTOTAL EXPENSES $ 205,052 5210,659 $230,849 5234,568 $91,005

TOTAL 610 LIBRARY $ 968,262 $978,270 $1,001,156 $1,011,030 $328,976

Date: 12/6/2012 Page: 94

FY14 LIBRARY OPERATING BUDGET

MUNICIPAL FUNDS FY10

ACTUAL FY11

ACTUAL FY12

ACTUAL FY13

APPROP FY13

PROJ EXP FY14

PROJ w / 2% FY14 BASE

Department Head $ 86,913 $ 89,060 $ 89,060 $ 88,719 $ 92,268 $ 94,475 $ 94,475 Senior Librarian $ 60,604 $ 62,392 $ 62,392 $ 62,153 $ 63,396 $ 65,163 $ 62,392 Custodians $ 92,238 $ 94,962 $ 94,962 $ 94,598 $ 96,490 $ 99,142 $ 94,962 Library Technicians $ 57,649 $ 59,351 $ 59,408 $ 59,124 $ 60,306 $ 61,990 $ 59,351 Staff Librarians $ 221,738 $ 225,763 $ 226,834 $ 229,445 $ 232,830 $ 239,870 $ 230,366 New Position $ 45,867 $ 44,085 Library Assistants $ 209,877 $ 203,962 $ 206,725 $ 208,367 $ 212,534 $ 217,604 $ 212,341 Library Pages $ 15,525 $ 13,247 $ 13,210 $ 15,600 $ 15,600 $ 15,600 $ 15,600 Overtime $ 84 $ 276 $ 242 $ 500 $ 500 $ 500 $ 500 Longevity $ 14,725 $ 14,570 $ 13,454 $ 13,450 $ 13,450 $ 14,350 $ 14,350 Night Differential $ 2,352 $ 2,520 $ 2,512 $ 2,500 $ 2,500 $ 2,570 $ 2,570 Stipend $ 1,506 $ 1,506 $ 1,506 $ 2,006 $ 1,500 $ 1,500 $ 1,500 Contract Provision $ 17,284 $ 842 $ 810 Temporary personnel $ 3,500 $ 3,500 SALARIES $ 763,211 $ 767,609 $ 770,305 $ 793,746 $ 791,374 $ 859,473 $ 833,302 Electricity $ 67,662 $ 66,039 $ 69,870 $ 68,000 $ 69,500 $ 70,000 $ 70,000 Heating Fuel $ 13,669 $ 13,701 $ 10,727 $ 17,500 $ 16,000 $ 16,000 $ 16,000 Service Contracts $ 3,879 $ 4,470 $ 5,117 $ 5,800 $ 5,800 $ 5,800 $ 5,800 Bldg. Maintenance $ 8,085 $ 7,686 $ 14,087 $ 16,000 $ 17,600 $ 16,000 $ 16,000 Repair Equipment $ 1,354 $ 523 $ 1,257 $ 1,500 $ 1,500 $ 1,500 $ 1,500 Printing & Binding $ 969 $ 377 $ 689 $ 500 $ 500 $ 500 $ 500 Telephone $ 2,665 $ 2,845 $ 2,823 $ 2,800 $ 2,800 $ 2,800 $ 2,800 Postage $ 264 $ 352 $ 315 $ 300 $ 300 $ 300 $ 300 Custodial Supply $ 4,006 $ 2,945 $ 2,476 $ 2,500 $ 2,500 $ 2,500 $ 2,500 Library Supplies $ 2,846 $ 3,192 $ 3,454 $ 4,000 $ 4,000 $ 4,000 $ 4,000 Network $ 32,222 $ 33,077 $ 31,912 $ 33,668 $ 33,668 $ 35,126 $ 35,126 Contractual $ 1,190 $ 500 $ 700 $ 900 $ 900 Meetings (Mileage) $ 358 $ 241 $ 811 $ 500 $ 500 $ 500 $ 500

Digital Information $ 525 $ 2,162 $ 5,650 $ 7,000 $ 7,000 $ 11,000 $ 10,000 Non-Print $ 5,697 $ 10,342 $ 9,578 $ 8,000 $ 8,000 $ 8,000 $ 8,000 Books $ 38,264 $ 45,106 $ 52,632 $ 49,000 $ 49,000 $ 56,000 $ 53,000 Serials $ 22,585 $ 16,412 $ 18,951 $ 17,500 $ 17,500 $ 17,500 $ 17,500

EXPENSES $ 205,050 $ 210,660 $ 230,849 $ 234,568 $ 236,868 248,426 ' $ 244,426 TOTAL MUNI BUDGET $ 968,261 $ 978,269 $ 1,001,154 $ 1,028,314 $ 1,028,242 $ 1,107,899 $ 1,077,728 OTHER OPERATING SOURCES

Books & Media FY10

Actual Exp FY11

Actual Exgaiectual FY12

Exp FY13

Budgeted FY13 FY14 FY14

Proj Exp Budget Budget Collection Dev. (capital) 3,000 6,890 $ 8,110 8,110 Fees & Passports-Rev 12,988 17,277 29,258 $ 19,000 25,000 30,000 30,000 State Aid 28,928 13,827 16,305 $ 15,400 15,000 17,948 17,948 Contrib & Donations 8,667 13,679 5,555 $ 12,000 8,000 6,500 6,500 Trusts (Earnings) $ 1,100 1,100 1,100

Other Passports-Exp. $ 2,923 $ 13,500 4,800 4,000 4,000 Room Rental-Revolving $ 1,747 $ 5,157 $ 3,172 $ 4,000 4,500 5,000 5,000 Galvin Trust Fund 5,791 4,282 $ 5,164 $ 5,000 4,500 4,500 4,500

Extrabudgetary Exp $ 58,121 $ 57,222 $ 69,267 $ 78,110 $ 69,910 $ 69,048 $ 69,048

TOTAL LIBRARY $ 1,026,382 $ 1,035,491 $ 1,070,421 $ 1,106,424 $ 1,098,152 $ 1,176,947 $ 1,146,776

Books & Media (12%, 13.5%, or 15% of Muni Appr needed for Minimum Standards) % Operating Expend. 12.2% 12.4% 14.1% 13.5% 13.5% 13.5% 13.5%

.................. • • •.•......

Canton Public Library 786 Washington Street Canton, Massachusetts 02021

To: Jim Murgia, Finance Department and Members of the Finance Committee

From: Mark Lague, Library Director

Re: FY14 Library Budget

January 11, 2012

On behalf of the Board of Library Trustees, I am pleased to submit the FY14 Library Budget.

This year the Library returns to a personnel request for a Community Outreach Librarian position (#1 on the Budget Worksheet). This is the third time this position has been requested, previously just before and following the Library's building project nine years ago. During that time, the library provided the Finance Committee a projected need for three new positions to meet the increase in the quantity as well as the range of services that would be offered in the new building. Ten years later, we still have the same staffing level as prior to the expansion, while every year usage increases along with the variety of demands. The library has always been sensitive to the financial limits our community faces with respect to adding personnel. This is why we have done our best to adapt by fostering volunteer programs, providing opportunities for seniors on the tax program and students for community service. We've relied heavily on the support of the Friends of the Library. While the Library is today used by more people in more ways than ever, strategic planning, outreach activities, and program development have been held back by the pace of day-to-day activities, and our ability to meet new demands and tackle changing needs has been hindered. Today's public library is evolving especially in its role as a cultural, civic, and recreational center, a role never emphasized in our existing personnel position descriptions particularly within the context of our prior space limitations. The Library has a critical need for a position to focus on this growing aspect of library services. The Community Outreach Librarian will work closely with and under the direct supervision of the Library Director to develop, plan, and conduct library programs reflecting Canton's unique program needs; outreach to community organizations, schools, businesses, and other partners through traditional and on-line social media, and address the needs of citizens who do not yet use the library. A complete draft job description is attached and the pay-grade level is being reviewed by Human Resources, whose recommendation will be forwarded when complete. Our staffing shortage to achieve minimum efficiency remains at 2 1/2 to 3 FTE's. The Community Outreach Librarian position will resolve our most critical area of need.

Another long-term issue that we hope to address this year is critical shortage of staff at the public service desk particularly during desk especially during vacations or extended illness. Our ability to pull staff from one location to cover another has become increasingly difficult with greater

Phone: 781-821-5027 Fax 781-821-5029

http://town.canton.ma.us/library [email protected]

Thank you for your time and consideration.

t.(1(0100- .4- 7vo(t Respectfully submitte

6,4 Mark Lague, Librar Director

_ A),,,,,- ,

library use and greater distances between service areas. Since the Library began processing passport applications, the four trained members of the library staff average together about seven hours per week on providing this service, stretching thin the availability of staff normally needed to cover absences. We've reached the tipping point where too often the Library Director is the only available person to cover one of our three public service points. We hope the passport problem can now be part of the solution to offset this staffing deficit. The income the Library earns from accepting passports is used for passport expenses and as part of a revolving fund to offset the book and media budget. Last year we applied about $7,000 towards the purchase of public media which enabled us to achieve a higher standard in State Certification compliance, and earning $2,100 in additional aid. We expect $12,000 net income from passports in FY14. /- We're budgeting $8,500 of that for books and request that $3,500 be used for temporary help (#3 on Budget Worksheet). This will give us the ability to call in someone as necessary an average of one 3.5 hour work shift per week to work the main Circulation Desk. I propose compensation be structured in the same way as our Library Pages, and be based on Step 1 of the Library Technician position, Grade 7, currently $17.00 per hour. This will not solve the overriding staffing shortage but will help with the worst situations.

I am requesting the reclassification of the Youth Services Librarian from a Grade 12 to Grade 15 to reflect the level of work which is consistent with other Grade 15 Staff Level positions in the library. This position needs to appropriately serve the particular needs of the population of library users from 8th grade through high school. (#2 on Budget Worksheet) This is a critical population that deserves a professional level of services. This position is being reviewed by Human Resources, whose recommendation I will forward when complete. The reclassification of the incumbent will result in a net increase of $810.00 from Grade 12 step 6 to Grade 15 step 2.

A net $500 in utilities is requested to reflect actual cost and usage trends. (#4)

The combined increase of $11,000 in Print and Digital Books (#5) maintains the 13.5% level of State Aid compliance for public-use materials, and will help meet the geometrically growing demand for E-books. In FY12, $15,000 in Capital was appropriated to kick off our E-book collection. This funding will be exhausted in FY13. The requested amounts reflect anticipated personnel COLA increases above the base budget.

The increase in Network membership (#6) includes shared subscription costs for digital content that would be too expensive to purchase on our own, and that is also applicable to our State Aid compliance formula and so holds done our request for Digital content.

Other Charges (#7) are contractual costs for Life/Disability reimbursement in the Director's contract, previous included in "Stipends", and custodial work boots per AFSCME.

Phone: 781-821-5027 Fax 781-821-5029

http://town.canton.ma.us/library [email protected]

Canton, Massachusetts

-- DRAFT --

Position Title: Community Outreach Librarian

Statement Of Duties

Position performs highly responsible administrative functions for the Library Department. Work includes developing, planning, promoting, coordinating, and directing programs and events for children and adults. Position schedules meetings and events and coordinates program spaces in the Library. Position recruits, orients and coordinates volunteers. Position may function as liaison and outreach with the Friends of the Library and other community groups to determine needs and plan services and cooperate on projects. The Position may assist in providing service desk duties as required.

Supervision

Employee works under the general direction and in close cooperation with the Library Director. Employee plans and prioritizes work in accordance with standard procedures and previous training and is expected to solve problems by adapting methods or interpreting instructions. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines or priorities. Technical and policy problems or changes in procedures are discussed with the supervisor, but ordinarily the employee plans and performs work independently. Work is reviewed for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements.

Employee may assign tasks and provide work direction to other staff and volunteers.

Job Environment

The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices and precedents which may be complex or conflicting at times. Employee uses judgment to analyze specific situations and determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making. Assignments typically involve coordinating, scheduling and supervising programs, assessing community needs, supervising staff, and providing information and assistance to the public.

Library Department Staff Librarian — Community Services

FLSA Exempt Grade 15

Page 1 of 4


Errors could result in a delay or loss of service, damage to buildings and equipment, monetary loss, injury to others, especially where the safety and security of children is concerned.

The employee has frequent contact with children, parents, library director and staff, local groups and organizations, performers, speakers, teachers, early childhood educators, media, vendors, other town departments, other libraries and networks. The purpose for these contacts is to plan and coordinate projects, schedule events, render services, give or receive information, assign duties, attend meetings, and respond to inquiries, requests, or complaints. Contacts are made in person, by e-mail, telephone, or in writing.

Position Functions

The-essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

Essential Duties

1. Analyzes community needs and investigates available and cost beneficial program resources. Plans, develops, organizes, coordinates, promotes, directs library programs intended for adult audiences. Programs may be cultural, civic, informational, social, recreational, topical, or motivational in nature. May lead discussion groups organized around books and other media. Collaborates with and supports the Children's and Young Adult Librarians, and others in planning and conducting programs aimed at younger audiences.

2. Designs and produces program and promotional materials to reach intended audience, communicates with performers and program providers, produces registration materials, schedules staff and volunteers, procures and provides required resources; maintains and reports service evaluation and statistics to the Library Director.

3. Works with traditional and social media to promote library participation in the community. .Maintains a calendar of meetings and events and assists in producing newsletters and announcements in various media formats. Maintains the Community Message Board on behalf of municipal departments and non-profit community organizations. Schedules public meeting and program spaces; provides and coordinates logistical resources.



Page 2 of 4


4. Works with and supports the Friends of the Library and develops partnerships among community organizations for the purpose of co-sponsoring and coordinating programs and meeting spaces, and building community relations.

5. Publicizes and promotes library programs and encourages the use of library resources by other community groups. Develops outreach programs to identify and meet the needs of non-users, under-served populations, and home-bound patrons.

6. Assists in administering a volunteer program, recruiting, orienting, assigning and coordinating activities in coordination with other library staff.

7. May design promotional or seasonal displays and solicits and coordinates exhibits. Assists in maintaining a welcoming environment, attending to the organization and arrangement of display and exhibit areas.

8. Assists performers and program presenters with library equipment and logistical considerations. Explains and interprets library programs, procedures and policies to patrons; responds to all requests, inquiries, and/or complaints, referring patrons to other departments as appropriate.

9. May perform circulation and inter-library loan functions, checking out, discharging, renewing, and routing library materials. Searches network database for materials, and reserves materials requested by patrons. Collects fees and reconciles patron records.

10. May be invited to participate in providing passport application services.

11. Performs other related duties as assigned.

Recommended Minimum Qualifications

Physical and Mental Requirements

Employee works in a moderately noisy public service area and is required to talk, listen/hear, reach with arms and hands, use hands, stand, walk, and stoop, kneel, crouch or crawl up to 2/311 of the time; and sit up to 1/3rd of the time. Employee frequently lifts up to 30 pounds and occasionally lifts up to 60 pounds. Employee is exposed to the risk of radiation and



Page 3 of 4


electric shock, toxic chemicals, dust and mold, and poor HVAC conditions up to 1/3 id of the time. Occupational risks include dealing with stress related to unruly customers. Normal vision is required for the position. Equipment operated includes office machines and computers.

Education and Experience

A candidate for this position should have a Master's Degree in Library and Information Science from an accredited college or university; and one (1) to three (3) years of library experience specializing in community services. A candidate should be able to obtain certification from the Massachusetts Board of Library Commissioners.

Knowledge, Skills and Abilities

A candidate for this position should have: • A strong knowledge of library sciences, and library management principles, practices

and procedures; • A strong knowledge of the community • A strong knowledge of programs, services, and department operations; • A strong knowledge of library technology and social media • The ability to plan, organize, and coordinate time sensitive events and resources; • Ability to communicate effectively orally and in writing; • Ability to effectively involve the community and work cooperatively with a broad

range of staff, volunteers and other agencies, • Ability to provide quality public relations and to produce effective promotional

materials



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original fy 2014 comment/reason for dept. base .-- …

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