orientation packet - arkansas tech university packet.pdf · orientation video: business services ....
TRANSCRIPT
Orientation Packet
Table of Contents Campus Map ................................................................................................................................................. 3
Russellville Map ........................................................................................................................................ 4
List of Russellville Buildings ....................................................................................................................... 5
Ozark Map ................................................................................................................................................. 6
Business Services .......................................................................................................................................... 7
Procurement and Travel Services Training Requirements and Opportunities ......................................... 8
Controller’s Office ........................................................................................................................................ 9
New Employee Orientation Information ................................................................................................ 10
Office of Events .......................................................................................................................................... 16
Ad Astra .................................................................................................................................................. 17
Office of Information Systems ................................................................................................................... 18
Public Safety ............................................................................................................................................... 19
Office of Human Resources ........................................................................................................................ 20
COVID‐19 Resources ............................................................................................................................... 21
Wonder Perks .......................................................................................................................................... 22
Mandatory Trainings ............................................................................................................................... 23
Mission Statement
https://www.atu.edu/hr/about‐tech.php
Arkansas Tech University is dedicated to student success, access, and excellence as a responsive campus community providing opportunities for progressive intellectual development and civic engagement. Embracing and expanding upon its technological traditions, Tech inspires and empowers members of the community to achieve their goals while striving for the betterment of Arkansas, the nation, and the world.
Welcome to
Arkansas Tech University
Alphabetical Legend• Administration Building - 29• Alumni House - 34• Animal Science Teaching Lab - 46• Baswell Residence Hall - 42 • Baswell Techionery - 52• Brown Hall - 54• Brown Residence Hall - 7• Browning Hall - 32
• Campus Recreation Fields - 48• Campus Recreation Offices - 47• Caraway Residence Hall - 33• Chambers Cafeteria - 23• Chartwells Athletic Complex - 39• Corley Hall - 15• Crabaugh Hall - 30• Crabaugh House - 43• Critz Residence Hall - 6
• Dean Hall - 9• Doc Bryan Student
Services Center - 20• Energy Center - 17• Facilities Management - 49• Fisheries, Wildlife and
Engineering Lab - 45• Hindsman Tower - 53• Hughes Residence Hall - 22
• Hull Physical Education Building - 31
• Jones Residence Hall - 16• M Street Residence Hall - 26• Marching Band Practice Field - 40• McEver Hall - 14• Norman Hall - 37• Nutt Residence Hall - 8• Paine Residence Hall - 11
• Public Safety - 27• Ross Pendergraft Library
and Technology Center - 13• Rothwell Hall - 51• Roush Residence Hall - 19• Stadium Suites Housing - 38• Stroupe Building - 3• Tech Farm - 44• Tech Field (Baseball) - 1
• Tech Greenhouses - 50• Techionery - 24• Temporary Nursing Building - 41• Thone Stadium at Buerkle Field - 35• Tomlinson Hall - 28• Tucker Coliseum - 21• Tucker Residence Hall - 5• Turner Residence Hall - 10• University Commons Apartments - 18
• Visiting Team Dressing Facility - 36• W.O. Young Building - 25• Williamson Hall - 2• Wilson Residence Hall - 4• Witherspoon Hall - 12
Numerical Legend1 - Tech Field (Baseball)2 - Williamson Hall3 - Stroupe Building4 - Wilson Residence Hall5 - Tucker Residence Hall6 - Critz Residence Hall7 - Brown Residence Hall8 - Nutt Residence Hall
9 - Dean Hall10 - Turner Residence Hall11 - Paine Residence Hall12 - Witherspoon Hall13 - Ross Pendergraft Library and Technology Center14 - McEver Hall15 - Corley Hall16 - Jones Residence Hall
17 - Energy Center18 - University Commons Apartments19 - Roush Residence Hall20 - Doc Bryan Student Services Building21 - Tucker Coliseum22 - Hughes Residence Hall23 - Chambers Cafeteria
24 - Techionery25 - W.O. Young Building26 - M Street Residence Hall27 - Public Safety28 - Tomlinson Hall29 - Administration Building30 - Crabaugh Hall31 - Hull Physical Education Building
32 - Browning Hall33 - Caraway Residence Hall34 - Alumni House35 - Thone Stadium at Buerkle Field36 - Visiting Team Dressing Facility37 - Norman Hall38 - Stadium Suites Housing39 - Chartwells Athletic Complex
40 - Marching Band Practice Field41 - Temporary Nursing Building42 - Baswell Residence Hall43 - Crabaugh House44 - Tech Farm45 - Fisheries, Wildlife and Engineering Lab46 - Animal Science Teaching Lab47 - Campus Recreation Offices
48 - Campus Recreation Fields49 - Facilities Management50 - Tech Greenhouses51 - Rothwell Hall52 - Baswell Techionery53 - Hindsman Tower54 - Brown Hall
Russellville Building Directory
• Administration Buildingo Academic Affairso Administration and Financeo Developmento Institutional Researcho President’s Office
• Alumni House• Advancement• Brown Hall (Robert Charles Brown & Jill Lestage
Brown Hall)o Admissionso Registraro Student Accountso Financial Aido Payrollo Budgeto Human Resourceso Student Support Services
• Browning Hallo Admin Serviceso Controllero University Relations
• Chartwell’s Women’s Sports Complexo Tenniso Softball
• Corley Hallo Department of Mathematicso Department of Electrical Engineeringo Department of Mechanical Engineering
• Crabaugho College of Education
• Dean Hall• Doc Bryan Student Services Center• Energy Center
o Department of Communication andJournalism
• Facilities Management• Hull Physical Education Building
o Department of Health and PhysicalEducation
o Tech Fito Wonder Boys Football Program
• McEver Hallo Department of Physical Scienceso Department of Biological Sciences
• Norman Hallo Department of Arto Norman Hall Gallery
• Public Safety• Residence Halls
o Baswell Residence Hallo Brown Residence Hallo Caraway Residence Halo Hughes Residence Hallo Jones Residence Hallo Nutt Residence Hallo Paine Residence Hallo M Street Residence Hallo Tucker Residence Hallo Turner Residence Hallo University Commons Apartmentso Wilson Residence Hall
• Ross Pendergraft Library• Technology Center• Rothwell
o College of Businesso Academic Advising Centero Arkansas Small Business Technology
Development Center• Stadium Suites Student Housing• Stroupe Building
o Baseball• Techionery (TEC)
o Tech Museumo Department of Communication and
Journalism• Tomlinson
o Graduate Collegeo Department of International Admissions
• Tucker Coliseumo Men’s Basketballo Women’s Basketballo Volleyball
• W.O. Young Buildingo Purchasingo Bookstoreo Post Officeo Ballroom
• Williamson Hall-Departments of Parks,Recreation, and Hospitality
ARKANSAS
TECH UNIVERSITY
0 Technology & AcademicSupport (OZADM)
f} Collegiate Center (OZCC)C) Allied Health (OZAH)A Industrial Controls V Systems (OZELEC) A Air Conditioning & V Refrigeration (OZHVAC) A Alvin F. Vest W Student Union O Student Services & V Conference Center Ci) Maintenance Facility Q West Annex (OZWA) (D Maintenance Facility • Disc Golf Course� SGL Group - The Carbon '-' Company Walking Trail G) Reflecting Pool
ta Health Sciences and W Wellness Building (OZHSW) (0 Shop Complex
Business Services (Procurement & Risk Services)
Procurement & Risk Management Services is a unit established to assist University personnel in the purchase
of required goods and services.
Contact us: https://www.atu.edu/purchasing/aboutus.php
Phone: 479-968-0269
Orientation Video: Business Services
Procurement and Travel Services Training Requirements and Opportunities
Who should complete the Procurement and Travel Training?All faculty and support staff members.
Why is this training necessary?ATU is an institution of the State of Arkansas. As public employees, our employment is a public trust and must be executed in such a manner to foster public confidence. Training provides you with tools you will need to perform your job duties that relate to finance in compliance with State and University rules and regulations. Increases your ability to perform procurement and travel processes with ease and limits frustrations.
Travel Services is not a travel agency, but are responsible for auditing submissions for compliance with State and University regulations and providing guidance and training to our campuses.
What does the training consist of?Information required to complete procurement and travel services processes including but not limited to
o Completing requisitions, Pcard and Tcard logs, and travel
-1.5 hours. Travel
Controller’s Office
Controller’s Office is a unit established to assist personnel in payment of vendors.
Contact us: https://www.atu.edu/controller/
email: [email protected]
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New Employee Orientation
Controller’s Office
Controller’s Office
Staff Members
Suzanne McCall, Controller
Katy Ehemann, Associate Controller
Accounts Payable Accounting
Mistie Duncan, A/P Manager Michelle Vardeman, Accounting Manager
Sandi Mitchell, Fiscal Support Analyst Kaitlin Ennis, Fiscal Support Analyst
Melody Mayo, Fiscal Support Analyst John Brashear, Fiscal Support Analyst
Amber Meeks, Disbursing Officer
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Controller’s Office
The primary mission of Accounts Payable is to ensure all payments processed by the department are done timely, accurately, and in compliance with the University; along with the federal and state rules and regulations, with excellent customer service and a commitment to continuous process improvement.
The following information is in place to assist all Agencies on campus with detailed instructions on how to complete an Agency Check Request form.
All forms, instructions, and other pertinent information can be found on the Controller’s web site at http://www.atu.edu/controller/forms.
Mission & Information
Controller’s Office
• Purchase Order Check Request– Prior to making a purchase with a vendor, a requisition must be entered and a purchase
order created.
– Upon receiving goods/services, print purchase order
– Complete bottom right portion of the purchase order:
• Enter the date goods/services are received
• Mark Final, if order is complete, or Partial, if order is incomplete
• Enter date of approval
• Departmental Supervisor signature is required
– Paperclip the following forms together and forward to: Accounts Payable, BrowningHall, 3rd Floor
• Signed and approved Purchase Order, Invoice,
• When applicable – quotes or contracts are required. However, a quote or contract does not take the place of an invoice.
Type of Check Requests
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Controller’s Office
• Non-Purchase Order Check Request– These will go to Sandi Mitchell (A-L) and Melody Mayo (M-Z) in Accounts Payable.
• Examples of check requests that do not require a purchase order are:– Memberships, Subscriptions, Accreditation Fees, Agency, Stipends, Postage, FedEx, or
UPS.
• Paperclip the following forms together and forward to: Accounts Payable,Browning Hall, 3rd Floor
– Completed, Signed, and approved Check Request Form
– Invoice/Itemized Receipt (all receipts smaller than a standard sheet of paper should be taped to an 8 ½” x 11” sheet of paper, please do not staple)
– Memo (if applicable)
– Contract (special services)
Type of Check Requests
Controller’s Office
• Agency Check Request– These check requests require the same information as non-purchase order requests, but
are being paid with Agency Funds.
– These will go to Kaitlin Ennis in Accounting.
• Paperclip the following forms together and forward to: Kaitlin Ennis, BrowningHall, 3rd Floor
– Completed, Signed, and approved Check Request Form
– Invoice/Itemized Receipt (all receipts smaller than a standard sheet of paper should be taped to an 8 ½” x 11”sheet of paper, please do not staple)
– Memo (if applicable)
– Contract (special services)
Type of Check Requests
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Controller’s Office
• Expenses for personal entertainment
• Flowers
• Valet Services
• Laundry
• Alcoholic Beverages
• Cleaning
• Office Decor
• Other Similar Services
Items Not Reimbursable
** These items are not reimbursable per AR State procurement regulations.
Controller’s Office
• Payees may not request or approve their own check• Checks will be mailed to Payee, unless otherwise noted
– Make a note on the Request for Check form if Payee would prefer to pick-up the check• Include Payee’s email address. The Disbursing office will email Payee when the check is ready to pick-up• Checks made out to individuals must be picked up by the Payee only (ID is required)
– Checks made out to vendors that are picked up will have a Receipt of Check Statement attached• Individual picking up the check must sign out the check• Vendor must sign Receipt of Check Statement, showing receipt of the check• Receipt of Check Statement must be returned to the Disbursing office within 5 business days of delivery (Disbursing,
Browning Hall, Room 304)
• If a Vendor does not have a T number, please contact the Purchasing office to set one up before submitting a request
• Incomplete forms will be returned• If there are errors on the form or with the back up information, the individual who requested the check will
be contacted via email in order to correct the errors• Please allow 3-5 business days to process requests• Agency checks are printed on Wednesdays & Fridays only
If, for any reason, the check issued is no longer required, please write VOID on the check and return the check to the Controller’s Office, with an explanation, so that the check can be cancelled. Please do not shred
the check.
Additional Information
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All purchases for Promotional and Gifts/Prizes/Awards must have prior approval from the Controller’s Office before purchases are made. Please forward the completed Pre-Approval form to Suzanne McCall through campus mail or via email at [email protected].
• For goods over $50, gift cards, or cash, the Gift/Prize/Award Reporting Formmust be filled out by each recipient and submitted with the Request for Checkform.
• Request for checks will not be processed until the correct forms are receivedfor purchases of stated Gifts/Prizes/Awards.
• Please carefully review all procedures prior to making purchases andsubmitting requests.
Controller’s Office
Gift/Prize/Award and Promotional Pre-approval and Reporting
• The Accounts Payable Office offers direct deposit for Travel Reimbursements
• Instructions are located on the Controller’s Webpage
https://www.atu.edu/controller/docs/AP%20Direct%20Deposit%20Enrollment%20Instructions.pdf
Controller’s Office
Accounts Payable Direct Deposit for Travel Reimbursement
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Controller’s Office
For questions regarding the Accounts Payable process please contact us at 968-0691 or 964-0512.
All forms, instructions, and training are located on-line at: http://www.atu.edu/controller or under on-line forms at www.atu.edu.
Office of EventsEvent Office is a unit established to assist personnel with
scheduling meeting spaces across campus
Contact us: https://www.atu.edu/events/
email: [email protected]
Ad Astra
Arkansas Tech University is happy to offer centralized scheduling for external and internal users. The Office of Events is the primary point of contact for all departments, groups, and individuals, who are interested in reserving the use of facilities on the Arkansas Tech Russellville campus
and at Lake Point Conference Center. Beverly Nehus is the primary point of contact for the Arkansas Tech Ozark Campus. By centralizing the reservation process, we are able to provide
efficient and effective service for scheduling your event.
If you are faculty, staff, or a student, log-in to Ad Astra to request your event or
to look at a space.
Please use the proper Event Request Form for External Guests. You will receive an email from Ad Astra when your event has been requested. The request will then be reviewed for event,
space, and resource approval. Once it is scheduled, you will receive an email confirmation.
If you have any questions please call:
Russellville Campus- 479-964-0583 ext. 2502
Lake Point Conference Center- 479-356-6240
Ozark Campus- 479-667-4046
Office of Information ServicesEvent Office is a unit established to assist personnel with
scheduling meeting spaces across campus
Contact us: https://ois.atu.edu/
Orientation Links: • Data Security• OneTech Navigation
Public SafetyPublic Safety is a service-oriented agency employing the philosophy of community policing within its jurisdiction
Contact us: https://www.atu.edu/psafe/
TO REPORT A CRIME CALL (479) 968-0222
email: [email protected]
Clery Act Orientation Video
Office of Human ResourcesHuman Resources established to assist personnel with
various employment issues.
Contact us: https://www.atu.edu/hr
email: [email protected] phone: 479-968-0396
Handbook links:
Staff Handbook Faculty Handbook
COVID – 19 ResourcesATU Pandemic Recovery Home
ATU Human Resources
ATU Emergency Policies
Families First Coronavirus Response Act
Return to Work Accommodation Request – 65 or Older
Return to Work Accommodation Request – Health Condition
Wonder Perks
ATU Bookstore Discount
Community Discount Programs in Russellville
Free Attendance in Athletic Events
Tuition Waiver
Ozark Employees: Free use of the Gym
Mandatory Trainings:
There are two trainings that ATU asks that you complete as a new hire:
∙ Mandated Reporter Training∙ Title IX Training∙ Diversity and Inclusion Training
*Instructions on the completion of Mandated Reporter Training via OneTech are enclosed.
*In order to complete the Title IX training and Diversity & Inclusion Trainings, you will receive an email regarding enrollment in the course. If you do not receive the training links within 30 days from your orientation date, please contact the HR Office.
Employee Mandatory Training Recognizing and Reporting Child Abuse: Training for Arkansas
Mandated Reporters
Arkansas Tech University is committed to promoting a safe work environment for faculty, staff, and students. The Arkansas Mandated Reporters training provides the necessary training to also ensure a safe environment for minors attending events on campus. Therefore it is mandatory for all Tech employees to complete this training within the first 30 days of employment. Below are the instructions for locating the training module on your Banner portal.
1. Go to ATU’s portal at https://onetech.atu.edu – It should look like the following:
2. Log in and click on Employee located on the left-hand navigation menu – It should look like the
following:
3. Once on the Employee menu , click on the Self-Service Banner link located under the Banner
Services section – You should be redirected and it should look like the following:
4. Click on the Employee tab located at the top – It should look like the following:
5. Now click on the Employee Mandatory Training. You should now see the Arkansas Mandated
Reporter Training option – It should look like the following:
6. Click the Arkansas Mandated Reporter Training link to start your training. You will be redirected
to the training site.
7. If you have not registered before, you will need to create an account. Click on Register for an
account and complete the online information. Once the account has been created, you will be
redirected immediately into the training module.
8. If you have previously registered with Mandated Reporter and are returning to the site, please
log in and complete the training.
9. Once the course as been completed, a Certificate of Completion will be displayed with the
employees’ name and date issued.
10. Forward a copy of the Certificate of Completion to the Human Resources Office or email a copy
to [email protected] .
Welcome to Arkansas Tech!!We are glad that you have joined our team.
If you have any questions or need additional resources, please reach out to the HR Office.
Contact us:
https://www.atu.edu/hr
email: [email protected]
phone: 479‐968‐0396