ORIENTATION MEETING 5

May 2014

Questions?

Index card

Packing

Pack only what you can carry 1 checked bag (44lb or less) – leave

room for souvenirs, wheels! 1 carry on (backpack) – daily

medications with extra prescription, extra outfit in case of missing luggage, travel journal & pens, entertainment for the plane

1 small purse

Comprehensive list on pages 11-14 of protocol

Packing: Items of Note

Rain coat/poncho – not an umbrella Travel alarm clock Converter/adapter set so you can charge electronics Extra pair of sneakers that can get wet/muddy & extra

socks Camera and extra battery Pack extra plastic bags – ziplock and shopping Small travel pillow Small gift for home stay family Gum/mints Healthy granola or protein bars Pens

Packing Tips

Motion sickness Diarrhea Band-Aids & Neosporin Anti rash/itch cream Insect repellant Pain medication (Tylenol/Advil etc) Cold medicine Tums/Pepto Sunscreen Female hygiene products

In original packaging so a leader can help if need be.

*Tip* Parents – to make it easier, prepare an index card of each medication they are traveling with and the proper dosage

Packing Tips

Use your P2P luggage tag Keep valuables at home – items lost on

program are rarely returned Label your property Rolling clothes reduces wrinkles and

conserves space Seal up any bottles that may leak in a

plastic bag Never leave your bags without a trusted

person to watch them

Packing Tips

Alumni tips?

P2P uniform

Shirts, lanyards and luggage tags are sent to my house

You provide tan khakis Capris or pants are recommended

Cell Phones

Check with your provider for international plans

Compare prices to Cellhire through P2P

Some students bring tablets or laptops, but access to wifi will be patchy. Before packing these items think about: Can we afford to replace it if its lost/stolen? Could a cell phone serve the same needs?

Pg. 22 of protocol

Communication while traveling 2 cell phones for our delegation. Emergencies only Facebook will be the main mode of

communication Emails occasionally sent if wifi is

available

Communicating while traveling - Parents

Questions or concerns during travel? Contact the program office

If your child calls you with an issue, always ask them first:Did you tell your leader??

Mail can be tricky, but you can fax a message to a hotel. Fax numbers will be provided on the accommodations list we will receive 30 days out. Label faxes with People to People, Michele Madorma and student’s name.

Google hangout – free, but only available with wifi

Communication while traveling - Delegates

Before calling home, always talk to a leader firstBe aware of time differences aka don’t call parents in the middle of the night!There is a time and a place for cell phone use: acceptable on the bus or at hotel, NOT at meal time or during programming.If you would like to send postcards while abroad – bring a list of addresses or preprinted address labelsImportant phone numbers will be on the back of your lanyard

Exchanging Money

Save American money for airport BOTH WAYS ($20)

Order money (bank, AAA) BEFORE we leave. Sometimes it can take us several days before we get to an ATM or bank. Ireland – Euro Scotland, Wales, England – Pound

Budget

Need money for any souvenirs & extra snacks

P2P recommends between $10-25 per day (18 days)

Use the budgeting tool on page 29 to ensure delegates can stretch their money out the whole trip

If possible, use a credit or debit card rather than carrying a large amount of cash

Budget Tips

Buy all supplies at home (batteries, shampoo etc.) Plan purchases before travel and discuss with a

parent Keep a log of what you bought and for whom (in

journal) Don’t buy junk! Choose quality gifts and souvenirs.

Is it something I will appreciate in a few years?

Remember! Purchase of weapons (real or fake), lighters is prohibited.

Money Options

Options recommended by other leaders (pg. 28 in protocol)

Debit card tied to a checking account (Doesn’t always work if tied to a savings account)

If cards do not work because of age restrictions at your bank, AAA prepaid card

Both options allow parents to view spending, add more money as needed & easy to cancel is lost

Add student as an authorized user of credit card (recommended on a card that is used less frequently in case of loss)

*Advise the bank of the dates and locations of our trip for security reasons and verify the card will work in each country*

Homesickness

Tips for delegates: Spend more time with new friends Participate in all activities Talk to a leader Focus on the program and fun activities Remember, it’s normal and it will pass

•Tips for parents:• Emphasize the positive• Leave notes for the delegate in their bags• Make some space – plan to talk only every

few days. Email, text of Facebook message instead.

Did you know?? Constant contact with friends and

family back home can actually increase homesickness

Staying Healthy on Program

Hydration is key! Always choose water. Eat well Update health form if changes in medical

conditions or medications Tell your leader about all medications you are

taking or any other relevant information (can’t swim/ride bike, scared of dogs etc.) (health form)

Always tell a leader Students must be able to take their own

medicine Never share medications with other delegates

Staying Healthy on Program: P2P recommendations

Enough daily medication for entire journey, plus seven days extra in case of loss or damage

Talk to doctor about time zone changes to ensure you receive proper dosage at the proper time of day

A spare pair of glasses or contacts (lens solution)

Sun protection – hat, sunscreen, sunglasses

Reminder about behavior expectations

Take time to read through the whole Student Ambassador Protocol

Your safety is my number one priority Bad choices WILL result in consequences

Be aware of your surroundings!

Optional Travel Insurance

Sign into Onboard Click on “documents and forms” on

upper left corner Click on “Travel Insurance”

Pre-travel Journal Entry #3

People to People’s mission is “to bridge cultural and political borders through education and exchange, creating global citizens and making the world a better place for future generations.”

Explain how you, as an ambassador, can help fulfill this mission.

3 completed journal entries before travelSee guidelines from OM4

Virtual Project Fair

All projects will be posted on our website http://delawarecountyp2p.weebly.com/

View 3 projects and fill out attached worksheet

Post Travel Project

Share 2 of your favorite photos from the trip on our Facebook page! Write a creative caption for each.

At least 10 journal entries Due 2 weeks after travel

Bon Voyage

Ice Cream Sundaes (potluck) In need of a location* Hand in passports Topics: Departure day information,

reminder of behavior expectations, helpful hints from alumni, count off numbers