organisation development team kristine wellington & kishore kanani
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Organisation Development Team Kristine Wellington & Kishore Kanani. Application Support Workshop Hackney Voluntary & Community Sector Grants 2013/14. Funded by. Organised in partnership with:. Hackney CVS has achieved:. Grants Programme Dates. - PowerPoint PPT PresentationTRANSCRIPT
Organisation Development Team Kristine Wellington & Kishore Kanani
Application Support Workshop Hackney Voluntary & Community
Sector Grants 2013/14
Funded by Organised in partnership with: Hackney CVS has achieved:
Grants Programme Dates
Small grants between £1,000 and £5,000, for projects which contribute to Hackney's Sustainable Community Strategy objectives.
Open for applications from 15th April 2013. Closing Date 24th May 2013
Community Chest grants for up to £1,000, Which contribute to Hackney's Equality Objectives.
Open for applications from 6th May 2013. Closing Date 31st May 2013
2013/14 Hackney's Sustainable Community Strategy 6 Objectives
Objective 1: Reduce poverty by supporting residents into sustainable employment, and promoting employment opportunities.
Objective 2: Help residents to become better qualified and raise educational aspirations.
Objective 3: Promote health and wellbeing for all, and support independent living.
Objective 4: Make the borough safer, and help people to feel safe in Hackney.
Objective 5: Promote mixed communities in well-designed neighborhoods,
where people can access high quality, affordable housing.
Objective 6: Be a sustainable community, where all citizens take pride in and take care of Hackney and its environment, for future generations.
Equality Objectives for 2012/2016
Equality Objectives for 2012/2016 are: Deliver actions which aim to narrow the gap in
outcomes between certain disadvantaged groups and the wider community
Improve the way we listen to our residents and respond to service users' feedback to improve services
Foster good relations by building a strong sense of community, neighborliness and pride
Changes to the Community Chest
Applications will only be considered for funding if the proposed project or activity meets the above equality objective. Please note that the Community Chest grant does not fund on-going or repeat activities.
The guidance on completing the application form in the guidance document page 60 says.....
3.6 Equality Objective – this question is scored. We would like you to tell us how you will know if your project/activity has met the purpose of the Community Chest grant which is to “To foster good relations, by building a strong sense of community neighbourliness and pride”?
You will need to think about how you will get feedback on your project or activity from the people using the service or involved in the activity. For example, you may want to collect feedback through questionnaires, interviews, case studies or any other ways.
Observation
Keeping
records
and notes
Creative tools
Case examples
or studies
Interviews
Questionnaires
Methods
How to collect Data for Monitoring and evaluation
Aims Outcomes Outcome indicators
Data collection
When and by whom
How to report & use
Aim 1
Aim 2
Objectives Outputs Output indicators
Data collection
When and by whom
How to report & use
Objective 1
Objective 2
Monitoring and evaluation framework
Each time your organisation goesThrough the process it gains new
Skills and knowledge for the future
6
48
57
9 3
10 21 First step Outline the project idea
Develop the detail
Talk to people/initial funder research
Research need Strategic doc
Identify values and track record
Identify resources
Write a Budget
Identify funding
Research funders in
detail
Final step
Complete application
Key Questions
Project summery of your Project or Activity?
What is the name of the Project or Activity?
Key point - Provide some identity to you project, give it a name
Key point - Brief outline of the project that will enable the Panel to have a clear idea of what will happen if the grant is awarded. Use the 5W’s – This question is weighted
Key Points
- Planning is everything; before you begin the application, plan your project!
Use the 5 W’s. Who What Why Where When
Who: Is your project for, who are the beneficiaries e.g. Kurdish & Turkish speaking Minority ethnic older people living in 2 wards of Hackney.
What: Activities you will be delivering e.g. Older people receive, one visit from a befriending
volunteer a week Hold weekly lunch club for at least 30 beneficiaries 20 beneficiaries attend weekly exercise and computing classes Recruitment, training and development of 15 volunteers,
speaking a relevant additional language Hold 4 cultural awareness workshops for service providers
Example
Why: is there a need for your project, what needs will you be addressing e.g. Minority ethnic older people in the borough need more accessible, local and affordable daytime opportunities for social integration to address problems of isolation.
Where: Be specific about where your project will be delivered e.g. We will deliver the sessions from the Kingfisher Estate Community Centre E8 and will also deliver outreach surgeries at various Community Centres in N16 and E5
When: Be specific about the timeframe for your project and realistic about the time it will take you to realistically deliver your project.! Remember that your project should ONLY begin when the grant has been successfully awarded.
Example
Evidence of need
Primary • Your evidence from users findings and
recommendations• State dates of users / consultation meeting
Secondary • Hackney Borough Profile • Hackney's Sustainable Community Strategy• Joint Strategic Needs Assessment JSNA
Evidence of need
Why is it important? Who have you consulted about this work Evidence from previous projects you have run How will this build on previous work done How does your work meet the identified need in
(Hackney's Sustainable Community Strategy Key point - Your application will be strengthened if you
can refer to research either by you or other agencies such as the Council or University
Evidence of need
The panel will expect to see clear evidence that the project is needed by the potential users. Use up to date figures or quotes to demonstrate need. A high scoring answer will be one that clearly shows reference to evidence and research that there is a need for the service.
Examples or sources of evidence could be; Evidence from the Census. Evidence from research carried out by the Local Authority, Central
Government or other agencies. Hackney CVS website has links to several pieces of research that relate to the voluntary sector.
Evidence from your own monitoring and evaluation of the needs of your users.
Evidence from the Local Area Agreement and the goals it has set. Evidence that this work does not replicate that carried out by other
organisations. They may be doing the same work, but you should be able to show that the need exceeds what is already being provided.
Evidence you have collected from previous projects
Key resources
Full Hackney Borough Profile (3.33 MB) Cover & Contents (204 KB) Chapter 1 - Hackney's Population (332 KB) Chapter 2 - Children & Young People (428 KB) Chapter 3 - Health & Social Care (392 KB) Chapter 4 - Community Safety (456 KB) Chapter 5 - Housing in Hackney (548 KB) Chapter 6 - Hackney's Economy (712 KB) Chapter 7 - A Sustainable Borough (584 KB) Index of Sources (104 KB) http://www.teamhackney.gov.uk/community-partnerships.htm
Monitoring and Evaluation
Monitoring:What is the method you will use to collect
information on a regular basis?
Key point – Feedback forms, number of people attending, attitudes,
Evaluation:What method will you use to find out if you are
making a difference?
Key point – What needs to change to suit beneficiaries I.e. time, access, delivery format.
Staffing/Volunteers management and project management: describe who will deliver this project
Key point - Provide Job Descriptions, skills or qualifications required of staff and volunteers (Think C.V, line of
management)Who will manage your staff and volunteers and how will management
be undertaken? Key point - Cover management as well as staff development
and training If the project is being delivered in partnership with one or more
organisation/sKey point – Partnership Agreement and Consortia Service
Level agreement in place (template available)
Project Input – Staff and volunteers
Key Questions for you?
Discuss how many of your projects fit the Sustainable Community Strategy outcomes?
Which projects work well together?
Can you evidence the change created as a result of your activities?
What is the unit cost?
Is the project - good value for
money high cost Right
Project
Understanding Output, Outcomes and Outcomes Indicators
Outputs are all the detailed activities, services and products your organisation actually does or provides, eg:
1:1 support sessions Training publications
Outcomes are all the changes, benefits, learning or other effects that happen as a result of your activities, eg:
User gets temporary accommodation
Increased ability to budget User’s confidence increased User gets paid work
Outputs in a delivery plan Q3.5 Outline the
project milestones Total
OutputsQ1 Q2 Q3 Q4
No of weeks delivering Arts Programme x 4 subjects 8 8 8 4 28
Introduction to environment and conservation Workshops 0 2 0 0 2
Deliver adult carers programme 2 4 4 2 10
Deliver 34 weeks healthy living 1 1 1 1 4
Deliver folk dance sessions 34 weeks
10 10 10 4 34
Disseminate monthly newsletter 3 3 3 3 12
Radio and Media Advertising 0 0 1 0 1
Annual Local Show Case 0 0 1 0 1
Are Outcomes a headache to you?
Outcome describe the changes after after your intervention. Outcome for individuals are always related to one of these areas. We call it BACK H ;
Behaviour Attitude & Self-Perception Circumstance Knowledge& skills Health
Key point – A high scoring answer will clearly be able to demonstrate what outcomes will be achieved, how they will be recorded and the change they represent in beneficiaries
What outcomes will your project achieve?
Examples of Outcomes
Reduced isolation of minority ethnic older people as a result of accessing a range of social activities
Increased ability of Project volunteers who gain confidence to take new training, educational or employment opportunities
Improved employability skills amongst People with disabilities
User involvement
How are users involved in the design of the project?
How are service users involved in management and delivery?
How will you use evaluation from previous projects to plan this project
Have you identified the needs of service users
2013/14 Hackney Voluntary & Community Grants Timetable
Grant TypeApplications Open
Application closing date
Application period in weeks
Final Decisions
Contracts Start
Contract Length
Main, Holiday 5th July 2012 27th Sept 2012 12 weeks27th Dec 2012
1st April 2013
12 Months
Small Grants 1st Round 29th Oct 2012 7th Dec 2012 6 weeks
20th Feb 2013
1st April 2013
12 Months
Small Grants 2nd Round 15th April 2013 24th May 2013 6 weeks
26th July 2013
1st Aug 2013
12 Months
Community Chest 1st Round 2nd Jan 2013 30th Jan 2013 4 weeks
25th Feb 2013
1st April 2013 6 months
Community Chest 2nd Round 6th May 2013 31st May 2013 4 weeks
28th June 2013
1st Sept 2013 6 months
Community Chest 3rd Round 2nd Sept 2013 27th Sept 2013 4 weeks
28th Oct 2013 1st Dec 2013 4 months
Grants Programme Dates
Small grants between £1,000 and £5,000, for projects which contribute to Hackney's Sustainable Community Strategy objectives.
Open for applications from 15th April 2013. Closing Date 24th May 2013
Community Chest grants for up to £1,000, Which contribute to Hackney's Equality Objectives.
Open for applications from 6th May 2013. Closing Date 31st May 2013
Thank you for attending.
1. How many objectives are there?2. Filling in the application is the first thing you
do. True or false?3. Closing date and time - is …….4. You have learnt something from this session.
True or false?
How can we Help?
Hackney CVS provides the following services : Application support- [email protected] 0207 923 8188
Organisational support including one to one – Send in the 10 steps project plan or your planning triangle to access this service
Weekly newsletter – [email protected]
Resources i.e. policies and procedure templates Visit: www.hcvs.org.uk
A resource area internet access 9.30 – 5pm
Free use of the front meeting room for up to 3 hours peer week
Thank you for attending
Organisation Development Here to Help You Succeed!
Kishore Kanani
Kristine Wellington
E-mail [email protected]
Helpline Tel:0207 923 – 8188
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