Organicfest

Organicfest® is a FUNtastic regional event celebrating and promoting everything organic and green! In 2009, over 9000+ Ashevillians and visitors from surrounding communities and states (South Carolina, Tennessee, Georgia, Virginia, Florida...) gathered to enjoy this special celebration in the beautiful mountain city of Asheville, North Carolina.

The mission of the Organicfest® is to grow organics and environmental awareness in our community and beyond. The success and growth of the Organicfest® has made it a much anticipated regional event. Festivities include: live entertainment, delicious organic food and beverage, organic and green vendors, non-profit organizations natural arts and crafts, organic workshops, natural activities for kids and the fabulously fun ~ Organicfest® Kids Parade!

The Organicfest® brings the organic community (farmers, producers, merchants, educators, organizations...) together to present an exciting opportunity for people to meet, talk, learn about organic farming, products and services, enjoy organic meals and tastings and be inspired to support and buy organic!

Organicfest® sponsors and vendors are an essential ingredient to the presentation and success of this special event. We invite you to take this opportunity to share your organic and green products and services through this FUNtastic and important festival. Thank-you!

Celebrating everything organic & green! ®

2010

Join the Organicfest® celebration!

September 11, 2010Asheville, NC

Organicfest is the best festival in Asheville!UNCA student

75+ vendors9000+ attendeesArts & Crafts

www.organicfest.org828.253.2267

Saturday

Organicfest rocks!JT Asheville

Prize DrawingsWorkshopsKids Activities

info@organicfest.org

2010

TMCelebrating everything organic & green!

®

Join the Organicfest celebration through one of our sponsorship packages and promote your organic or green company and products at one

of the largest organic festivals in the United States.

Presenting Sponsor ~ $7000.00 Organic Sponsor ~ $5000.00

Harvest Sponsor ~ $3000.00 Seed Sponsor ~ $1500.00

Beneficial Supporter ~ $500.00

Organicfest® Sponsorship Invitation

• Organicfest Prime Sponsor Booth • Name on Organicfest Poster • Name on Organicfest Stage Banner • Name listed in Organicfest Press Releases • Name listing in the Organicfest Program Guide • Name, logo & link on Organicfest Sponsor Web Page • ½ Page Color Ad in Organic Shopper magazine* • Name, logo and link on Organic Shopper website • 120 x 240 Banner ad on Organicfest Web Site • 120 x 240 Banner Ad ~ Shop Organic! Web Directory

www.organicfest.org828.253.2267

Sign up by April 30th to get your ad in the Organic Shopper

Organicfest issue!*

www.theorganicshopper.com

Priceless

organicShopper

10 Reasons to

Go Organic!

10 Reasons to

Go Organic!

Organic Food

and Children

Organic Food

and Children

Vegetarian

Asian Cooking

Vegetarian

Asian Cooking

Fall 2005

Organic Shopper’s

Directory

Organic Shopper’s

Directory

Shopper

*Please Note: In-Kind Sponsorships do not include Organic Shopper magazine ads

Organicfest Kids Sponsor ~ $1500.00

Friend ~ $300.00

• Booth space• Name & Logo Listing Organicfest supporter web page • Supporter listing in Organicfest Program Guide • Name listing in Shop Organic! Web Directory

• Banner on Organicfest Kids Tent • 125 x 125 Banner ad on Organicfest Kids web page • Name, logo and link on Organicfest Kids web page

• Booth space • Name & Logo Listing Organicfest Supporter web page

• Organicfest Sponsor Booth • Name listing in the Organicfest Program Guide • Name, logo and link Organicfest Sponsor Web Page • 1/6 Page Color Ad in Organic Shopper magazine* • 120 x 90 Banner ad on Organicfest Web Site • Name, logo and link Shop Organic! Web Directory

• Organicfest Prime Sponsor Corner Booth • Logo Listing on Organicfest Poster • Logo Listing on Organicfest Stage Banner • Premier placement /Organicfest press releases • Premier placement / Organicfest Program Guide • Name and logo listing in the Organicfest program • Name on Organicfest Basket Drawing Tickets • Name, logo, link on Organicfest Website Home Page • Name, logo, link on Organicfest Sponsor Web Page • Full Page Color Ad in Organic Shopper magazine*• 120 x 600 Banner ad on Organicfest Links Page • 120 x 600 Banner Ad ~ Shop Organic! Web Directory

• Organicfest Sponsor Booth • Name listed in Organicfest Press Releases • Name listing in the Organicfest Program Guide • Name, logo, link on Organicfest Sponsor Web Page • ¼ Page Color Ad in Organic Shopper magazine* • 125 x 125 Banner ad on Organicfest Links Page • 125 x 125 Banner ad Shop Organic! Web Directory

Organicfest

Organicfest will be held on September 11th, 2010 in Pack Square, downtown Asheville. Join the celebration and promote your organic and green products at this special event. Complete form, sign agreement, enclose payment and send to address below by April 30, 2010 to get the full benefi ts of the Organicfest Sponsorship package of your choice.

Offi ce Use Date:Vendor:Total: $Check #Booth #Web Ad:

Business / Organization Name:

Contact: Phone: ( )

Email: Fax: ( )

Address: City:

State: Zip: Date:

Website: www.

Company Description:

Organicfest Donation Yes! I would like to donatea gift basket, product and/or gift certifi cates for the hourly drawings at the Organicfest.

Please make checks out to: Imagine Center, Inc. Mail to: 16 Lookout Drive, Asheville, NC 28804-3330 www.organicfest.org

Partnering Sponsorship: $7000.00

Organic Sponsorship: $5000.00

Harvest Sponsorship: $3000.00

Seed Sponsorship: $1500.00

Organic Kids Sponsor: $1000.00

Grand Total: $ _____________ Check # ______________I agree with Organicfest Vendor Terms: Signature: ______________________________________

Speaker I am interested in speaking at the Organicfeston the topic of:

Organicfest Sponsor

OrganicfestCelebrating everything organic!

®

2010 Sponsorship Application

Organicfest SupporterOrganic Supporter $500.00

Organic Friend $300.00

Full Page Ad: 7.5 x 10

1/2 Page Ad: 7.25 x 4.75

1/4 Page Ad: 3.5 x 4.75

1/6 Page Ad: 2.45 x 4.8

Sponsorships that include advertising

Sponsorships that include Web Banners ~

Ad Sizes: W H

Sponsorships that include Web Bannerswww.theorganicshopper.com

Priceless

organicShopper

10 Reasons to

Go Organic!

10 Reasons to

Go Organic!

Organic Food

and Children

Organic Food

and Children

Vegetarian

Asian Cooking

Vegetarian

Asian Cooking

Fall 2005

Organic Shopper’s

Directory

Organic Shopper’s

Directory

Shopper

Send eletronic ads 300 dpi / CMYK color to: debi@organicfest.org

Send Web banners to: debi@organicfest.org

Yes! We will have a booth at Organicfest.Sponsorships include 1 table and 2 chairs

Donation Form completed and enclosed.

Yes, we will need electric if availablePower is limited to certain booth areas

Company:_____________________________________________ Contact: ________________________________________

Address: ___________________________________________________________________ Zip: _____________________

Email:____________________________________________ Website:____________________________________________

Phone: ( ) ___________________________________Fax: ( ) _______________________________________

YES! We will donate the following: _________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

Retail value of donation: $ ____________________ We would like to make a cash donation: $ ____________________

Please print or type company / product listing for the Organicfest website: 10 words / up to $50 | 25 word up to $100.00 or

50 word over $100.00 donation (use back or separte paper if needed):

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

This donation is over $100.00 an electronic logo will be emailed to: debi@organicfest.org

This donation is over $150.00 include this link: www.__________________________________________________

Please send an Organicfest Sponsorship Packet

Please send an Organicfest Vendor Packet

Date: ____________________________ Signature: _________________________________________________________

Organic Product & Gift Certificate Donation

Complete form and mail to address below or fax to: 828-253-7537. Your donation will be listed on the Organicfest web site when this completed form is received. Please ship all donations to arrive by August 31st.

Celebrating everything organic!Organicfest

Imagine is an all-volunteer, non-profit organization. 100% of the proceeds from the Organicfest will be used for “Growing Organics” campaigns and the Organicfest. Please make checks out to: The Imagine Center, Inc. and mail to: Organicfest, 16 Lookout Drive, Asheville, NC 28804-3330

Thank-you for your support!

Organicfest • 16 Lookout Drive • Asheville, NC 28804-3330Phone: 828-253-2267 Fax: 828-253-7537 www.organicfest.org celebrate@organicfest.org

100% Recycled

Paper

®

An Exciting Promotion Offer!The Organicfest Organic Goods & Gift Certificate Drawings has been a big hit at the Organicfest ~ thanks to generous

donations of local and national organic and green businesses. What a great way to

promote your product and company while supporting the “growth” of organics!

Complete Donation Form to participate with this exciting promotion opportunity for your company.

Organicfest Organic Basket & Gift Drawings

®

OrganicfestCelebrating everything organic!

®

organicshoppermag.com 11

Organicfest Supporters• Asheville OrganicAthlete• Bank of Asheville• BackHome Magazine• Natural Awakenings• Yogi Tea• Asheville Now• Sheville.org• Asheville.com• Hendersonville.com

Organicfest Friends• Great Eastern Sun• Larry’s Beans• Green Sage• Wizard’s Cauldron• AquaPro Solutions• Steaz• L’eau de Vie Salon/Spa

• Rising Phoenix Design

A special “Thanks!” to Organicfest 2008Sponsors, Supporters, Friends, Vendors...

and everyone who joined the celebration!

Organicfest® 2008 Sponsors, Supporters & Friends

Company Description for Program & Online Organicfest Listings

Organicfest 2010 Vendor Information We’re excited about your participation in the Organicfest in downtown Asheville! The Organicfest is one of the fastest growing organic festivals in the country ~ attracting over 9000+ festival goers from as far away as Raleigh, Atlanta, Washington DC and Florida! Organicfest Mission: The mission of the Organicfestis to celebrate and help grow organics in our community and beyond through fun and festive events.

ORGANICFEST IS PRESENTED BY The Organicfest is presented by the Imagine Center’s Organicfest Team (all amazing, hard working and seriously dedicated volunteers!), Asheville Parks & Recreation and Organic Matters Media, publisher of the Organic Shopper magazine. The Imagine Center is a non-profit organization presenting workshops and events that educate the public about organics and important environmental issues.

ORGANICFEST DATE & LOCATIONOrganicfest Date: Saturday, September 11, 2010September is National Organic Month! Organicfest Location: Pack Square Downtown Asheville, NC (near the historical Grove Arcade)Organicfest Hours: OPEN to PUBLIC: 10 am ~ 6 pm

ORGANICFEST HELD IN PACK SQUARE • The Organicfest will be returning to our original location (now that the park renovations in Pack Square are complete.

GREENING ORGANICFESTHelp Make Organicfest Green: Please help make Organicfest a green! We have an Organicfest Green Team working with the recycling of paper, plastic and glass throughout the event area. Please help us to present a low impact event.

SIGN UP TODAYPlease read Organicfest Vendor Agreenment and Participation Terms, complete application form and mail along with payment. SAVE money by sending application by April 30th for full sponsorship benefits.

OrganicfestCelebrating everything organic!

®

Welcome to the Organicfest celebration!

Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537

ORGANICFEST VENDOR CONTACT On Site Vendor Contact: Tom Athos 828.279.2798

Organicfest Event Director: Debi Athos 828.337.6114

ORGANICFEST EMERGENCY CONTACT Emergency Contact: Tom Athos 828.279.2798

ORGANICFEST OFFICE CONTACTOrganicfest Office: 828.253.2267Organicfest Fax: 828.253.7537Organicfest Email: celebrate@organicfest.org

ORGANICFEST WEB SITE: www.organicfest.or

Organicfest Basket DonationsGet extra exposure for your organic products and services by making a donation to the very popular Organicfest Basket and Gift Certificate Drawings.

Help Promote the Organicfest!Join us to make this the best and biggest Organicfest ever by placing an Organicfest Banner on your website and in outgoing emails. Organicfest banners (various sizes) are available on the Organicfest website: www.organicfest.org/Press/press.html

Please Note: Due to space limitations of the Organicfest location, we will be limiting booth catagories. So sign up early to secure a space for your company!

Sign up early to save money and to secure your booth space...

we had a very long waiting list for booth space last year!

OrganicfestCelebrating everything organic!

®

Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537

Organicfest Vendor Agreement & Participation Terms: Please read participation terms and sign agreement on application form for the Organicfest terms herein:

1. Organicfest Vendor Application

a) Organicfest vendors application must be completed and submitted with signed agreement to the Organicfest Vendor Participation Terms and full payment.

b) Organicfest vendors participation must be in keeping with the mission of the festival to promote and market organic and green products and services.

c) Organicfest vendors agree to payment of booth space provided. If payment is not made, organizers have the right to cancel vendor registration.

d) Organicfest organizers have the right to refuse any vendors with products or services which do not meet the mission and theme of the event.

2. Organicfest Vendor Booth Sharinga) Sharing booth space is permitted with prior permission ONLY. Additional vendor application and fee will apply. Contact Debi: 828.253.2267

3. Organicfest Vendor Booth Space a) Organicfest organizers have sole discretion as to the placement of the vendors booths.

b) Organicfest vendors will be provided a 10 x 10 booth space.

c) Canopies and signage are allowed in your booth space only.

d) Canopies and signage must be secured in case of inclement weather with weights only ( booths will be set up on city streets...no staking canopy into street.)

e) Booths must be manned at all times during the event hours of 10am to 6pm.

f) Vendors must not break down booth before the closing of the event at 6pm.

4. Placing Rental Ordersa) Tables and chair rental is available. All orders must be placed by August 31, 2010

b) Rented tables and chairs must be picked up at the stage area. Volunteers will be available to help carry tables and chairs to vendor booths.

c) Rental tables and chairs must be covered with table covering for the event.

d) Rental tables and chairs must be returned to stage area at break down. Volunteers will be available to help carry tables and chairs to stage area.

Organicfest Vendor Agreement Terms: (continued)

5. Organicfest Food Vendorsa) In keeping with the theme of the event all foods and refreshments for sale or tasting at the Organicfest must be organic, especially any foods that contain by products from genetically engineered crops: canola oil, corn, soybean, rice and dairy (rBGH).

b) Beverages must be organic and served in paper cups (cans and bottles are prohibited by the City of Asheville at street festivals)

c) Organicfest food vendors must comply with the Bumcombe County Health Center Temporary Food Establishment regulations: http://www.buncombecounty.org/governing/depts/health/environment.asp

d) Organicfest food vendors must complete the Bumcombe County Health Center Temporary Food Establishment Application included with this packet.

e) All food vendors must supply two Certificate of Insurance* certificates for $1,000,000 WITH their Organicfest Vendor application. See Limited Liability section 13 for specific requirements. f) All food vendors must be set up and ready for inspection by the Buncombe County Health Department by 9:30 am.

6. Vendor Signage a) There will be no structures to hang signs on. You may hand signage on your canopy or table All signage and merchandise must secured in case of challenging weather.

7. Organicfest Set Up and Break Downa) Organicfest vendors will be responsible for setting up canopies, tables and chairs. Volunteers will be available to help vendors upon request.

b) Organicfest vendor set up and break down instructions will be posted on the Organicfest web site and emailed to vendors two weeks prior to the event.

8. Organicfest Vendor Booth Clean Up and Recyclinga) Organicfest vendors will be responsible for cleaning up their booth space completely including all boxes, canopy weights, trash... If any items or trash is left in or around vendors booth space vendor will be charged a clean-up fee of $50.00.

b) Organicfest vendors are expected to support the greening of the event by minimizing waste, using recycled and biodegradable items when possible. Recycling stations will beset up throughout the festival area.

OrganicfestCelebrating everything organic!

®

Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537

9. Organicfest Safety and Emergency Plana) The Organicfest staff has an emergency plan in place for emergencies that may arrise during the event. First-aid will be available at the Organicfest Information Booth. Organicfest Emergency Contact: Tom Athos 828.279.2798

10. Weather Policya) The Organicfest is a rain or shine event. Be prepared for inclement weather with table coverings, secured canopy and signage.

11. Pet Policya) We love pets...however the City of Asheville does not allow pets to attend the Organicfest.

12. Vendor Cancellation Policya) Cancellation requests must be made in writing.

b) There will be no refunds on cancelled vendor spaces after July 31, 2010. Cancelled booth spaces will be donated to local non-profit organization.

c)The organizers of the Organicfest reserve the right to cancel vendor contracts at any time by returning payment.

13. Limitation of Liabilitya) Neither the organizers of the Organicfest, the volunteers or Asheville Parks and Recreation are responsible for the theft, loss or breakage of personal or booth materials.

b) All food vendors must include with their application ~ two separate Certificate of LiabilityInsurance certificates with $1,000,000 in coverage with the following listed as “Certificate Holder” and “Additional Insured” (in the Discription of Operations/ Locations/ Vehicles/Exclusions added by Endorsement/Special Provisions” section): (Sample enclosed in this packet) 1. City of Asheville, PO Box 7148, Asheville, NC 28802 2.The Imagine Center, Inc. , 16 Lookout Drive, Asheville, NC 28804

14. Termination of Eventa) If Organicfest organizers terminates this contract and/or the festival (or any part thereof), then organizers may retain part of an Organicfet vendor rental fee for expenses incurred up to the time such contingency shall have occurred and there shall be no further liability on the part of either party to the other. For purposes hereof, “cause or causes not reasonably within the control of event organizers” shall include, but not be limited to: fire, casualty, flood, epidemic, earthquake, explo-sion, accident, hurricane, tornado, governmental restraints, declaration of public emergency, strike, lockout, boycott or other labor disturbance, technical or other personnel failure, local, Provincial, or Federal, ordinances, rules, orders, or decrees.

15. Warranties a) The organizers of the Organicfest make no warranties beyond the terms and conditions of the Organicfest vendor contract.

Thank-you for joining the Organicfest event!

OrganicfestCelebrating everything organic!

®

Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537

Organicfest Vendor Agreement Terms: (continued)

Add the line: “Certificate Holder City of Asheville is additional insured” above in this box.

Add City of Ashevilleand their address

as shown in this box

Your insurance company and their address in this box

Policy Effective Date Here

Your company and address in this box

Date

Insurance company

Authorized Signature

Add the line: “Certificate Holder Imagine Center, Inc / OrganicAthlete is additional insured” above in this box.

Your insurance company and their address in this box

Policy Effective Date Here

Your company and address in this box

Date

Insurance company

Authorized Signature

Add Imagine Center, IncOrganicAthleteand address as

shown in this box

Imagine Center, IncOrganicAthlete

16 Lookout DriveAsheville, NC 28804

BUNCOMBE COUNTY HEALTH CENTER TEMPORARY FOOD ESTABLISHMENT APPLICATION

VENDOR NAME: CONTACT INFO: TELEPHONE NUMBER: FESTIVAL NAME: FESTIVAL DATES: FESTIVAL LOCATION:

1. List foods you will be serving:

2. How do you intend to keep potentially hazardous foods cold (45°F or below) or hot (140°F or above)?

3. Where will food be purchased? [Refer to .2635(9)]

4. Where will food be prepared? [Refer to .2635(10)]

5. Do you have access to a local, permitted kitchen with a sink large enough to wash utensils, pots, pans, etc.? If so, where?

6. If you are an out of state vendor, please submit approval from your local or state health authority with your application.

I HAVE READ .2635 AND UNDERSTAND THAT I MUST SATISFY ALL THE REQUIREMENTS OF THIS RULE IN ORDER TO RECEIVE A PERMIT.

NAME: DATE:

A PERMIT WILL BE REQUIRED TO OPERATE!

PLEASE SUBMIT APPLICATION AND $50 FEE TO: (Make a check payable to Buncombe County Health Center)

Environmental Health Program Attn: Pam Atkins

30 Valley St. Asheville, NC 28801

828-250-5016REV 10/2008