oregon state archives
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Oregon State Archives. Researching Your Agency’s History - Oregon State Archives Resources Employment Auditorium April 3, 2008. Outline. Resources on our Website Connor Edmonds (15 Minutes) Resources On-Site at the State Archives Layne Sawyer (15 Minutes) Questions (10 Minutes). - PowerPoint PPT PresentationTRANSCRIPT
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Oregon State Archives
Researching Your Agency’s History -Oregon State Archives ResourcesEmployment AuditoriumApril 3, 2008
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Outline
Resources on our Website
Connor Edmonds (15 Minutes)
Resources On-Site at the State Archives
Layne Sawyer (15 Minutes)
Questions (10 Minutes)
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Website Addresses
http://arcweb.sos.state.or.us
http://bluebook.state.or.us
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Administrative Histories
Detailed Organizational and Programmatic Narrative
Helps Records Management Unit to Describe and Determine Retention for Agency’s Records Records Retention Schedule
Created to Provide Context to our Collections of Agency Historical Records
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Administrative Histories Typical Content
Date history written by Archives staff Short narrative describing agency origin and
enabling legislative Narrative describing agency history highlighting
major changes Narrative includes: revised tasks and powers,
reorganizations and mergers, legislative mandates
“Present” organization of agency
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Administrative Histories Contents: Agency Origin
Dept of Education Example
“The Oregon State Constitution of 1859 established a system of common schools, and designated the governor as Superintendent of Public Instruction with the provision that after five years the Legislative Assembly would be allowed to create an independent office for this purpose (Const., art. 8). The Legislative Assembly exercised this right in 1872 by enacting a law designating an elected four-year position, salary, and providing office space in the state capital (O.L. 1872, p. 146).”
From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20060017odeadov.pdf
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Administrative Histories Contents: TimelineNarrative Style Example: Oregon Liquor Control Commission
“In 1936, an enforcement division was added to the Commission's duties. This new division was split into two sections: license inspectors, who acted as a liaison between the Commission and its licensees; and the "hard liquor" squad, which dealt directly with violators of the Oregon Liquor Control Act (bootleggers). Prior to the formation of this new unit, enforcement was the function of the State Police and local law enforcement officials.”
From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20010010olccadov.pdf
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Administrative Histories Contents: TimelineList Style Example: Dept of Agriculture
“1957 A license and bond requirement is established for hay dealers. Grade A milk usage audit, virus-free nursery stock, and brucellosis eradication projects begin. A third grain inspection branch office opens. The Oregon Fryer Commission is created.
1958 Livestock district boundaries are revamped and clarified.
1959 Inspection of custom and mobile slaughter plants becomes compulsory. The Oregon Beef Council and the Highland Bentgrass Commission are established.”
From: http://arcweb.sos.state.or.us/state/ag/hist/histchron.htm
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Administrative HistoriesWhere Are They?
Linked from Online Oregon Bluebook (A-Z) State Agencies, Boards and
Commissions Page http://bluebook.state.or.us/state/executive/
executive3.htm “Records, Publications and General
Information” Section of an Agency’s Page
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Archives Holdings Listings
Linked from Online Oregon Bluebook, Same as Administrative Histories(A-Z) State Agencies, Boards and
Commissions PageAt:
http://bluebook.state.or.us/state/executive/executive3.htm
In: “Records, Publications and General Information” Section of an Agency’s Page
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Other Website Resources
Additional to Administrative Histories and Archives Holdings Lists
Photos Records Retention Schedules Online Exhibits
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State Archives On-Site Resources What’s on our website represents a small
fraction of our total holdings Requires a visit to our facilities
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Visiting the State Archives
Location Reference Services
http://arcweb.sos.state.or.us/reference.html
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Legislative Records
Legislative Committee Recordshttp://www.sos.state.or.us/archives/legislative/
legislative_guide/legislative_guide/legislative_inventory/legislative_inventoryintro.html
Emergency Board minutes, 1913- Online legislative minutes (1991-2007)
http://www.sos.state.or.us/archives/legislative/legislativeminutes/legminutes.html
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Agency Records
Minutes of governing body/ commission Reports Correspondence
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Governor’s Records
http://www.sos.state.or.us/archives/banners/governors.htm
Governor’s records Governor’s messages
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Predecessor Agencies
Control Board, 1913-1969 http://www.sos.state.or.us/archives/state/control/
controlhome.htm Planning Board, 1935-1939
http://www.sos.state.or.us/archives/state/planbd/planhome.htm
Finance & Administration Executive Department & General Services Department of Administrative Services
Governor’s recommended budgets, 1915-1999