ordinary meeting of council condobolin 20 ...nsw community building partnership dubbo electorate –...

ORDINARY MEETING OF COUNCIL

CONDOBOLIN

20 FEBRUARY, 2013

COMMENCING AT 9.00AM

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 16 January, 2013 in the

Council Chambers, Molong Street, Condobolin

Lachlan Shire –The Heart of NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral activities

Mission:

To engage the community, providing and delivering

progressive services whilst implementing a long term

strategic plan leading to the social and economic

benefit of the community

This is Page No.3 of the Business Paper of Lachlan Shire Council to be held 20 February, 2013 in the Council Chambers, Molong Street, Condobolin.

OORRDDIINNAARRYY MMEEEETTIINNGG 20 February, 2013

AGENDA

1.0 CONFIRMATION OF THE MINUTES ................................................................................................................... 5

2.0 LEAVE OF ABSENCE ......................................................................................................................................... 5

3.0 MAYORAL MINUTE ............................................................................................................................................ 6

4.0 PUBLIC FORUM................................................................................................................................................ 7

5.0 DISCLOSURE OF INTEREST ............................................................................................................................... 8

6.0 COMMITTEE REPORTS .................................................................................................................................... 9

6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE ...................................................................................... 9

6.1.1 LEAVE OF ABSENCE ............................................................................................................................................. 10

6.1.2 DISCLOSURE OF INTEREST ............................................................................................................................. 10

6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST DECEMBER 2012........................................................ 11

6.1.4 RECENT GRANT APPLICATIONS STATUS ...................................................................................................... 12

6.1.5 ELECTED MEMBER SEMINARS ON DISCLOSURE RESPONSIBILITIES ................................................................... 15

6.1.6 MODEL CODE OF CONDUCT REVIEW ............................................................................................................... 16

6.1.7 CORPORATE & COMMUNITY SERVICES CAPITAL WORKS UPDATE ................................................................................ 20

6.2 TECHNICAL SERVICES COMMITTEE MEETING ................................................................................................ 22

6.2.1 LEAVE OF ABSENCE ....................................................................................................................................... 23


6.2.3 ROADS WORKS PROGRAM ............................................................................................................................... 24

6.2.4 PARKES & RESERVES WORKS PROGRAM ........................................................................................................... 42

6.2.5 COMMUNITY IMPROVEMENT PROGRAM ......................................................................................................... 47

6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM ............................................................................... 49

6.2.7 WATER AND SEWER WORKS PROGRAM ........................................................................................................... 50

6.2.8 LAKE CARGELLIGO FOOTPATH CAPITAL WORKS ................................................................................................ 63

6.2.9 CONDOBOLIN WATER TREATMENT PLANT ....................................................................................................... 65

6.3 ENVIRONMENTAL SERVICES COMMITTEE MEETING ..................................................................................... 68

6.3.1 LEAVE OF ABSENCE ............................................................................................................................................. 69


6.3.3 PREPARATION OF INTERIM DEVELOPMENT CONTROL PLAN (DCP) ................................................................... 70

6.3.4 CLOSED SESSION ............................................................................................................................................. 73

NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION ........................................................................ 73

7.1 GENERAL MANAGER .................................................................................................................................. 75

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS ....................................................... 75

7.1.2 DELIVERY PROGRAM QUARTERLY REPORT .................................................................................................. 76

7.2 ENVIRONMENTAL SERVICES ............................................................................................................................. 77

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2013 ............................................................. 77

7.2.3 MINUTES OF LACHLAN SHIRE COUNCIL CRIME PREVENTION COMMITEE MEETING HELD 1PM WEDNESDAY 6

FEBRUARY 2013 ....................................................................................................................................................... 79

7.2.4 ENVIRONMENTAL SERVICES AND PLANNING – QUARTERLY STATUS REPORT ON CAPITAL PROJECTS ................. 80

7.2.5 NEW MEDICAL CENTRE CONDOBOLIN – CAPITAL EXPENDITURE REVIEW ..................................................... 81

7.2.6 YOUTH SERVICES - WESTERN PLAINS REGIONAL DEVELOPMENT – FINANCIAL REPORT ON 2011/12 YOUTH

SERVICES PROGRAM ................................................................................................................................................ 84


7.2.7 CONTINUATION OF SUPPORT FOR BUSH BURSARY (STUDENT DOCTOR) PROGRAM ..................................... 85

7.3 TECHNICAL SERVICES .................................................................................................................................... 86

7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST

JANUARY 2013........................................... 86

7.3.2 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI ABBA BORE WATER SUPPLY PIPELINE PROJECT – PROGRESS

REPORT PERIOD ENDING 7TH FEBRUARY 2013 ..................................................................................................................... 90

7.3.3 LACHLAN SHIRE TRAFFIC COMMITTEE .............................................................................................................. 97

7.3.4 GUM BEND LAKE ADVISORY COMMITTEE ............................................................................................................... 98

7.3.5 WEST WEIR ADVISORY COMMITTEE ...................................................................................................................... 99

7.4 CORPORATE AND COMMUNITY SERVICES...................................................................................................... 100

7.4.1 FINANCE AS AT 31ST JANUARY 2013 ................................................................................................................ 100

7.4.2 REPORT – RECENT GRANT APPLICATIONS ....................................................................................................... 103

7.4.3 CONDOBOLIN SPORTS PROMOTION REQUEST~IN-KIND ASSISTANCE ................................................................ 105

7.4.4 QUARTERLY BUDGET REVIEW AS AT 31ST DECEMBER 2012 .............................................................................. 106

8.0 DEPUTATIONS ................................................................................................................................................ 110

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR................................................................................ 111

10.0 NOTICES OF MOTION ................................................................................................................................... 112

11. 0 DELEGATES REPORTS ................................................................................................................................ 113

12.0 CORRESPONDENCE ...................................................................................................................................... 115

12.1 TOTTENHAM WAR MEMORIAL EARLY CHILDHOON CENTRE ...................................................................... 115

12.2 FINANCIAL ASSISTANCE GRANTS ........................................................................................................................ 115

12.3 CONDOBOLIN PONY CLUB ........................................................................................................................ 115

12.4 DAY LIGHT SAVING ................................................................................................................................... 115

12.5 CONDOBOLIN CLOTHING .......................................................................................................................... 115

13.0 COMMON SEAL ........................................................................................................................................... 116

14. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN...................................................................................... 116

15.0 MATTERS RULED URGENT BY THE MAYOR ................................................................................................... 116


1.0 CONFIRMATION OF THE MINUTES

Recommendation

That the Minutes of the Council Meeting held 16 January, 2013 be received and noted.

2.0 LEAVE OF ABSENCE

Recommendation

That leave of absence be granted for Councillors.


3.0 MAYORAL MINUTE

3.1 DONATION FROM PROGRESS PRINT

It was with great pleasure on Wednesday I met Jeremy Voss and Steve Bigg at Gum Bend Lake

where they presented me with a cheque for $2,000 to assist with replacing an older BBQ at Gum

Bend Lake.

The funds were received from advertising sales for the Condobolin Business Directory and as such,

Progress Print thought it fitting to give something back to the community.

Recommendation

That Council note the correspondence and send a letter of thanks for the donation.


4.0 PUBLIC FORUM


5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of

Conduct regulate the way in which councillors and staff of Council conduct themselves to ensure that

there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an interest in a

matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as

soon as practicable after the start of the meeting and the reasons for declaring such interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under consideration at this

meeting, describe the nature and type of interest, and in the case of ‘less than significant on

pecuniary interests’ the reasons why they consider the interest to be non significant.


6.0 COMMITTEE REPORTS

6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE

MINUTES OF THE CORPORATE & COMMUNITY SERVICES COMMITTEE MEETING

HELD 06 FEBRUARY, 2013 COMMENCING AT 8.30AM

Attendees

Mayor, Councillor Des Manwaring, Councillors Brady (Chairperson) Medcalf, Nelson, Saunders,

Scott, Ridley, Hall

General Manager (L Collyer), Director of Corporate & Community Services (B Tickle), Manager

Finance (D Thorpe), Manager Economic Development (R Patton), Grants Officer ( M Clark)

Quorum of six Councillors is required

6.1.1 Leave of Absence

6.1.2 Disclosure of Interest

6.1.3 CPG Quarterly Report on Investments to 31st December 2012

6.1.4 Recent Grant Applications Status

6.1.5 Elected Member Seminars on Disclosure Responsibilities

6.1.6 Model Code of Conduct Review

6.1.7 Administration Capital Works Update


6.1.1 LEAVE OF ABSENCE

Nil.

6.1.2 DISCLOSURE OF INTEREST


Conduct regulate the way in which councilors and staff of Council conduct themselves to ensure that





Recommendation

That Councillors and staff now disclose any interest in the matters under consideration by

Council at this meeting, describe the nature and type of interest, and in the case of ‘less than

significant on pecuniary interests’ the reasons why they consider the interest to be non

significant.

Nil.


6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST DECEMBER 2012

Community

Strategic Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program

4.7.1 Council is financially sustainable and provides services at a level

expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

Summary

This report is to provide Council with the analysis of investments from its independent advisors for

the period to 31st December 2012.

Committee Recommendation

That the CPG report on investments for the quarter ended 31st December 2012 be noted.

(Scott/Saunders)

Background

The report provides Council with a portfolio review including recommendation regarding current and

future investments. The report also provides Council with a review to ensure the current investment

portfolio is in line with Councils investment policy. In summary, the four main indicators are:

Credit Quality – Is strong with more than 66% of investments with ‘A’ rated institutions or better.

Counterparty Risk – is materially consistent and overall the portfolio is well diversified. Council

has no overweight position to any one institution.

Term to Maturity – Is in line with the Investment Policy. Council has a highly liquid situation with

40% of the portfolio maturing within 3 months and an additional 19% maturing within 12 months.

Asset Class – Council currently has 76% of its investment portfolio in fixed investments (Term

Deposits) 14% consists of Floating Rate Notes and 10% is held at call.

Financial Implication

Income to date from investing is consistent with the 2012/2013 operational plan.


6.1.4 RECENT GRANT APPLICATIONS STATUS

Community

Strategic Plan


Strategic

Outcome

4.2 Successful Grant funding

Delivery

Program

4.2.1 Seek grant funding for community initiatives and projects

Operational

Plan

Engage with State and Federal Government agencies and

develop partnerships to deliver projects in the shire

Summary

This report is to inform Council of the outcome of recent Grant applications.


That Council notes the report.

(Hall/Saunders)

History

Program Project Funding

sought

Total

Project

Cost

Council

Contributi

on

QBR

adjust

ment

require

d if

success

ful

Outcome

1 NSW Crown

Lands Division

Pest and Feral Animal

Program 2012/13

Eradication program

$18,000 Current

Budget

No Pending

Announcement

date not advised

2 NSW Country

Passenger Scheme

Taxi Stand upgrade $40,000 Nil No Successful

3 NSW Country

Passenger Scheme

Bus Stop upgrade $20,000 Nil No Successful

4 Environmental

Restoration &

Rehabilitation

Program

Sedge pathway over three

years

$60,000 Nil No Pending

Announcement

date not advised

5 Department Sport

& Recreation

Participation and

Rugby League ground

amenities Condobolin

$50,000 $50,000 Yes Unsuccessful


Facilities Program

6

NSW Community

Building

Partnership

Dubbo Electorate –

Sealing of Waste Transfer

Tip face and entry at

Derriwong

$15,000

$15,000

Yes Pending

Announcement

March 2013

7

NSW Community

Building

Partnership

Barwon Electorate –

Replacement of starting

blocks Tottenham Pool

$8,000

$8,000

Yes Pending

Announcement

March 2013

8 NSW Community

Building

Partnership

Murrumbidgee Electorate

– Renovation of the

Memorial Park toilet block

Condobolin

$20,070

$20,070

Yes Pending

Announcement

March 2013

9 Local Govt Shires

Assoc

Ageing Population Grant

$25,000

$28,000

Yes Unsuccessful

10

Regional

Development

Australia

Round 3 – Pat Timmins

Oval Facilities, Ground

Improvement and

Irrigation

$500,000

$623,300

Yes Pending

Announcement

14th Feb 2013

11 Regional

Development

Australia

Round 4 – Completion of

the Hillston to Eumungerie

Roadlink

$875,000

$875,000

Yes Pending

Announcement

14th Feb 2013

12 Tourism

Infrastructure

Regional Funding

– Federal Funding

Completion of Stage 2

Lake Walkway;

Development of the

walkways around Gum

Bend Lake and into

Condobolin; Project title -

Walk the Talk - Wiradjuri

$200,000

$200,000

No

Pending

Announcement

date not advised


Financial Implications

Some projects as listed, if successful, will require an adjustment to the quarterly budget.

Experience


6.1.5 ELECTED MEMBER SEMINARS ON DISCLOSURE RESPONSIBILITIES

Community

Strategic Plan


Strategic

Outcome


Delivery

Program

4.7.3 Council decision making is equitable and ethical.

Operational

Plan

Council’s decision making and operational activities meet regulation

and community expectations.

Summary

This report is to remind Councillors of their responsibilities in relation to their disclosure obligations.


That Council requests a seminar on the obligations under the Election Funding, Expenditure

and Disclosure Act 1981.

(Medcalf/Scott)

Background

The Election Funding, Expenditure and Disclosure Act 1981 confers obligations on elected members

in the area of disclosure and lodgment of returns. The Election Funding Authority is proposing to

hold seminars for elected members regarding obligations such as:

Disclosure obligations for the period ending 30.6.2013

Ongoing disclosure obligations

The appointment and role of Official Agents

Campaign accounts

Political donations and electoral expenditure

The seminars are to be held in April and May of this year and are expected to take about 1 hour. The

authority is asking if Councillors are interested in having the EFA conduct a seminar at Council.

If there is interest in the seminar the EFA requires a preferred date and time during April/May and an

alternative date & time to allow for flexibility.


The seminar is free of charge.


6.1.6 MODEL CODE OF CONDUCT REVIEW

Community

Strategic Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council decision making is equitable and ethical

Operational

Plan

Council’s decision making and operational activities meet regulation

and community expectations.

Summary

This report advises Council of the development of a new model code of conduct which has been

prepared by the Division of Local Government, and the proposed date for commencement of the new

model code of conduct is the 1 March 2013 Recommendation


The Council:

1. Notes the report on the model code of conduct;

2. Adopts the Model Code of Conduct and procedures;

3. Appoints Director of Corporate Services and Manager of HR to act as a complaints

coordinator and alternate complaints coordinator before 1 March 2013;

4. Ensures panels of conduct reviewers, appointed using the selection process prescribed

under the new procedures, are in place by 30 September 2013;

5. Notes the training for Councillors to be held in May 2013 and a training program for

staff will also be held and completed. (Hall/Scott)

Background

The Model Code of Conduct for Local Councils in NSW (“the Model Code of Conduct”) is made for

the purposes of section 440 of the Local Government Act 1993 (“the Act”). Section 440 of the Act

requires every council to adopt a code of conduct that incorporates the provisions of the Model Code.

THIS NEW CODE REPLACES THE PREVIOUS CODE OF CONDUCT WHICH WAS

ADOPTED BY COUNCIL ON THE 23 JULY, 2008.

A better conduct guide has also been developed to assist councils to review and enhance their codes of

conduct. This guide supports this code and provides further information on the provisions in the code.

The key features of the new code framework include:


Greater flexibility to resolve non-serious complaints, minimising costs to councils

Improved complaints management, with complaints about councillors and the general

manager managed from start to finish by qualified and independent conduct reviewers

Greater fairness and rigour in the investigation process through clearer procedures

Stronger penalties for ongoing disruptive behaviour and serious misconduct to more

effectively deter and address such behaviour, allowing councils to get on with the business of

serving their communities.

The following transitional arrangements will apply:

Complaints made or yet to be finalised before 1 March 2013 are to be dealt with under the

current Model Code of Conduct and Procedures.

Complaints received after 1 March 2013 but where the alleged conduct occurred prior to this

date are to be assessed against the standard prescribed under the current Model Code but dealt

with under the new Procedures.

Complaints relating to alleged conduct that occurred after 1 March 2013 are to be assessed

against the new Code and Procedures.

The Division of Local Government will provide further information in early 2013 to assist

councils to implement the new code and procedures.

Issues

1 Implications for Council

The code and procedures are supported by new provisions in the Local Government Act 1993 to more

effectively deal with serious or repeated breaches of the Code through expanded and strengthened

penalties.

Councillors, administrators, members of staff of council, independent conduct reviewers, members of

council committees including the conduct review committee and delegates of the council must

comply with the applicable provisions of council’s code of conduct in carrying out their functions as

council officials. It is the personal responsibility of council officials to comply with the standards in

the code and regularly review their personal circumstances with this in mind.

Failure by a councillor to comply with the standards of conduct prescribed under this code constitutes

misconduct for the purposes of the Act. The Act provides for a range of penalties that may be

imposed on councillors for misconduct, including suspension or disqualification from civic office.

Failure by a member of staff to comply with council’s code of conduct may give rise to disciplinary

action.

2 Training


Following the adoption of the new Code all staff will receive training in its implementation. This will

take the form of formal advice from the General Manager of the codes adoption, induction training

for new staff and ongoing annual training on the code by its inclusion in the roles and responsibility

training provided to staff.

A consultant will visit Council on the 21, 22 & 23 May 2013 to deliver training on the new code to

Staff and Councillors. This training is part of the compulsory training of Councillors required by the

Minister for Local Government.

3 Administrative Framework

The establishment of a panel of conduct reviewers

3.1 The council must by resolution establish a panel of conduct reviewers.

3.2 The council may by resolution enter into an arrangement with one or more other councils to

share a panel of conduct reviewers.

3.3 The panel of conduct reviewers is to be established following a public expression of interest

process.

3.4 An expression of interest for members of the council’s panel of conduct reviewers must, at a

minimum, be advertised locally and in the Sydney metropolitan area.

3.5 To be eligible to be a member of a panel of conduct reviewers, a person must, at a minimum,

meet the following requirements:

a) an understanding of local government, and

b) knowledge of investigative processes including but not limited to procedural fairness

requirements and the requirements of the Public Interest Disclosures Act 1994, and

c) knowledge and experience of one or more of the following:

1. investigations,

2. or law, or

3. public administration, or

4. public sector ethics, or

5. alternative dispute resolution, and

d) meet the eligibility requirements for membership of a panel of conduct reviewers

under clause 3.6.

3.6 A person is not be eligible to be a member of the panel of conduct reviewers if they are

a) a councillor, or

b) a nominee for election as a councillor, or

c) an administrator, or

d) an employee of a council, or

e) a member of the Commonwealth Parliament or any State Parliament or Territory

Assembly, or

f) a nominee for election as a member of the Commonwealth Parliament or any State

Parliament or Territory Assembly, or

g) a person who has a conviction for an indictable offence that is not an expired

conviction.


3.7 A person is not precluded from being a member of the council’s panel of conduct reviewers if

they are a member of another council’s panel of conduct reviewers.

3.8 A panel of conduct reviewers established under this Part is to have a term of up to four years.

3.9 The council may terminate the panel of conduct reviewers at any time by resolution.

3.10 When the term of the conduct reviewers concludes or is terminated, the council must establish

a new panel of conduct reviewers in accordance with the requirements of this Part.

3.11 A person who was a member of a previous panel of conduct reviewers established by the

council may be a member of subsequent panels of conduct reviewers established by the

council.

The appointment of complaints coordinators

3.12 The general manager must appoint a member of staff of the council to act as a complaints

coordinator. Where practicable, the complaints coordinator should be a senior and suitably

qualified member of staff.

3.13 The general manager may appoint other members of staff to act as alternates to the complaints

coordinator.

3.14 The general manager must not undertake the role of complaints coordinator.

3.15 The person appointed as complaints coordinator or alternate complaints coordinator must also

be a nominated disclosures coordinator appointed for the purpose of receiving and managing

reports of wrongdoing under the Public Interest Disclosures Act 1994.

3.16 The role of the complaints coordinator is to:

a) coordinate the management of complaints made under the council’s code of conduct,

b) liaise with and provide administrative support to a conduct reviewer or conduct review

committee,

c) liaise with the Division of Local Government, and

d) arrange the annual reporting of code of conduct complaints statistics.

Copies of the new code and the procedures for the Administration of the Model Code of Conduct for

Local Councils in NSW are included in the attachments.


6.1.7 CORPORATE & COMMUNITY SERVICES CAPITAL WORKS UPDATE

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report outlines the status of capital works in the Corporate and Community Services area for the

period to 31st December 2012.


That Council notes the report on the Corporate and Community Services Capital Works

Program and status of current major projects as at 31st December 2012 and that the balance

of funds in Item 7 be used for other directional / tourism signage.

(Saunders/Scott)

Background

Works Status Summary table:

No. Job No. Description Source of

funds

Budget Exp To date

including

commitments

To

Date

%

1 WO 920 Communications

Upgrade

Revenue $9,000.00 0.00 0.00%

2 WO 920 Server Replacement Revenue $5000.00 0.00 0.00%

3 WO 920 Computer

Replacements

Revenue $39,200.00 $33,416.99 85%

4 3100.355 Chambers

Computer/IT

Revenue $4,000.00 $778.18 19.5%

5 WO 965 Library Special

Projects

State Library

Grant

$53,563.00 $Nil 0.00%

6 WO 965 Library

Refurbishment Grant

State Library

Grant

$16,000.00


No. Job No. Description Source of

funds

Budget Exp To date

including

commitments

To

Date

%

7 WO 964 Signage – Welcome

and Directional

Revenue/Grant $5,373.00 $2,681.00 49.9%

8 WO 964 Tourism-Datatrax

touch screens

Revenue $4,000.00 0.00 0.0%


All items covered by allocations in 2012/2013 Operational Plan.


6.2 TECHNICAL SERVICES COMMITTEE MEETING

MINUTES OF THE TECHNICAL SERVICES COMMITTEE MEETING HELD 06

FEBRUARY, 2013 IN THE COUNCIL CHAMBERS COMMENCEING AT 10.02AM

Attendees

Mayor, Councillor Des Manwaring, Councillors Phillips (Chairperson), Medcalf, Nelson, Saunders,

Brady, Scott, Ridley, Frankel and Hall.

General Manager (L Collyer), Director of Technical Services (K Smith), Manager Operations (K

Dawe), Manager Utilities (B Falconer)


Agenda



6.2.3 Roads Works Program

6.2.4 Parkes & Reserves Works Program

6.2.5 Community Improvement Program

6.2.6 Technical Services Miscellaneous Works Program

6.2.7 Water and Sewer Works Program

6.2.8 Lake Cargelligo Footpath Capital Works

6.2.9 Condobolin Water Treatment Plant



Leave of absence was granted for Councillors Phillips and Frankel

(Ridley/Scott)








Recommendation




significant.

Nil


6.2.3 ROADS WORKS PROGRAM

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.1 Efficient transport networks that meet community and business needs

Delivery Program 3.1.1

3.1.4

Implement road maintenance, renewals and improvements in accordance

with asset management plan

Progressively widen MR231

Operational Plan 3.1.1

3.1.4

Complete annual maintenance, renewals and improvements program

Complete reconstruction and widening of segments as a progressive

program

Summary

This report outlines the Works Program for roads and advises Council of progress made with works

to date. Most projects that continued from 2011/12 have been completed.

The March 2012 flood damage claim has been finalised with an allocation of $7,221,617. Success

rates were 95% on regional roads and 75% on local roads, which is a good result based on hard work

preparing detailed information for the assessor. Approx $1.7M has been spent so far – only $5.5M to

go in 14 months. This requires additional resources as flagged in the November 2012 Technical

Services Committee report.

Currently up to 5 graders are working on flood damage works and the remainder are on normal

maintenance activities.

The 2 new graders arrive on 4th

February. This will temporarily take council’s fleet up to 11 graders.

The Roads to Recovery Program is temporarily halted pending the outcome of current discussions

with the Federal Government on the annual returns.

Water for roadworks is becoming more difficult to acquire, so that measures flagged in November

will be further considered shortly for implementation to keep the roads program going.

The subdivisions are completed except for electricity and telephone cabling in the Lake Cargelligo

residential estate scheduled for March.

Councillor Frankel arrived at 9.50am.

Recommendation

That Council notes information on the Roads Program as at 29th

January 2013.

(Scott/Medcalf)


Background

Works Program Status Summary table as at 29 January 2013 of actual expenditures only, i.e.

excluding committed costings, but including adopted carry over amounts.

Work

Order No.

Description Source

of funds

Budget YTD

Exp $

Comment

FLOOD DAMAGE REPAIRS:

GL3346.540

W/O 1158 -

1279

Dec 10 Flood

Damage Local

Roads

RMS

Paid in

full to

30/6/12

by RMS

– LSC

spend

balance

asap

2012/13

214,163

Revised

estimate

191,187

Scope & allocation

changed due to

overlap with March

2012 floods.

At 29 Jan 2013:

2012/13 exp

$191,187

2011/12 exp

$1,602,837 revis

2010/11exp

$68,000

Spent so far

$1,862,024

RMS full paid

$1,885,000

Balance

22,976

Work is

COMPLETED,

adjust against FAG

or R2R for nil

balance.


3347.540

W/O 1222 -

1324

Mar 11 Flood

Damage Local

Roads

RMS 1,539,000

income

incl some

for

2011/12.

Works

budget

1,397,058

817,646

Various roads, south

only.

Extension to March

2013 approved.

Revised program

amount 2,739,000

with $1.2M paid

previous year, with

$1.539M to go.

Actual exp at 30 June

2012 was $1,341,942

with difference

claimed in 2012/13.

At 29 Jan 2013:

2012/13 exp

$817,646

2011/12 exp

$1,341,942

Spent so far

$2,159,588

Revised alloc

$2,739,000

Balance to spend

$579,412

GL 03341 Mar 2012

Flood Damage

Regional

Roads

RMS 888,195

(budget

to be

adjusted)

48,204 Finalised in late

November at 95% of

claim.

Allocation

$1,111,094

2011/12

$246,516

2012/13 bal

$864,578

RMS pd 2011/12

$300,000


GL 03349 Mar 2012

Flood Damage

Local Roads

RMS

LSC

contrib

5,856,296

-29,000

5,827,296

(Adjust

+$2,639)

159,712 Claim finalised in

November at 75% of

amount sought. Will

need to prioritise for

best effect.

Allocation:

$6,139,523

Less LSC contrib.

29,000

RMS contrib.

$6,110,523

Less 2011/12 exp

$280,588

Bal to spend:

$5,829,935

RMS pd 2011/12

$280,000

Includes:

emergency works Mar-

May

$20K share of Urban

roads

$43,629 for Nov 11

flood consolidated into

March 12.

Note, $395,375

booked to local roads

maintenance to be

added, plus approx

$0.6M gravel costs to

be processed.

STATE ROADS MAINTENANCE:

3370 Henry Parkes

Way - MR61E

Routine

Maintenance

RMCC 44,420 11,778 RMS reimburses

actual expenses.

7370 Henry Parkes

Way - MR61E

Work Orders

RMCC 100,000 11,371 RMS reimburses

expenses on agreed

projects.


LOCAL ROADS MAINTENANCE:

3330.0540 Town Roads

Maintenance

FAG 250,000 71,524 Exp is low so far

3360.0540 Unsealed

Rural Roads

Maintenance

FAG 1,545,000 1,168,902

-395,375

773,527

Less Mar 12 flood

damage to journal out

50% exp is on target

3350.0540 Sealed Rural

Roads

Maintenance

FAG 133,900 38,631 29% is low so far.

Total Local

Roads

Maintenance

FAG 1,928,900 883,530 46% exp is just

below parity

COUNCIL SUBDIVISION PROJECTS (CAPITAL):

(Note $1.3M carried forward to 2011/12 to complete the 4 subdivisions. Unexpended balance

carried forward to 2012/13)

W791

W1441

Lake

Cargelligo

Industrial

Estate, West

Street

2012/13

bal

132,674 211,617 COMPLETED.

Total cost

$252,943.35

W789

W1439

Condobolin

Residential

Estate Randall

Place

2012/13

bal

60,250 11,528 COMPLETED.

Total cost

$274,138.45

W792

W1442

Condobolin

Industrial

Estate, Boona

Road

2012/13

bal

73,667 124,258 Subdivision

COMPLETED. Total

cost $285,591.36.

Area drainage works

to be undertaken.


W790

W1440

Lake

Cargelligo

Residential

Estate,

Yelkin/Walker

Streets

2012/13

bal

257,829 240,867 Sealed. Electricity

tender awarded.

Work to commence

in March 2013.

Telstra cables going

in same trench.

2011/12 cost

$35,170.86

Total 2012/13 524,420 588,270 Overall budget will

be reviewed after

deducting rates

charged against

capital development.

LOCAL ROADS CAPITAL (non R2R):

(moved from maintenance Feb & April 2012)

W1127 &

W1427

Unsealed

roads

Resheets

2012/13

Other

SR230

Lachlan V

Way

FAG

297,034

-75,296

221,738

0

26,584

FAG 12/13 Budget &

carryover

Less 2011/12 FAG

Adjustment

Budgets available,

but will review as

needed to balance

other projects

WO1435 Brooks Lane

construction

FAG 100,000

136,221 From 2011/12.

COMPLETED.

WO1428 SR11 Moira

Vale Road

widening

construction

FAG

210,000

110,613 From 2011/12. See

also R2R project

W1105.

COMPLETED.

WO1430 SR230

construction

FAG 200,000 210,302 From 2011/12.

COMPLETED.


Various

WOs.

GL

07350.0741

Rural Roads

Reseals

FAG 250,000 0 To be programmed.

Considering a batch

of town streets due to

heavy workload on

rural roads.

W1543 Island Creek

bridge

reconstruction

Reserve 297,620 0 Design is underway.

W???? Kerb & gutter

reconstruction

FAG 30,000 0

W1545 William St

reconstruction

Bathurst St to

bridge

FAG 120,000 0 Mainly where centre

carriageway has

failed and Lachlan St

intersection

Rural Local

Roads

Renewals

Total

2012/13 1,429,358 483,720


ROADS TO RECOVERY (LOCAL ROADS CAPITAL):

W1104 SR11 Moira Vale Road patch

resheet

R2R

2011/12

2012/13

bal

117,000

-2,287

114,713

98,335

COMPLETED.

Continued from

2011/12.

W1105 SR11 Moira Vale Rd

reconstruct 3km.

R2R

2011/12

2012/13

bal

(FAG

Flood)

206,000

-184,853

21,147

(210,000

215,606)

85,561

COMPLETED.

Continued from

2011/12.

(FAG exp

reported in Non

R2R list above.

Flood damage exp

included in overall

$ reported above)

W1109 SR11 Moira Vale Rd resheet

shoulders

R2R 36,000 22,244 COMPLETED.

Gravel exp to be

added.

W1110 SR5 Lansdale Road resheet

shoulders

R2R 56,000 49,141 COMPLETED.

Gravel exp to be

added.

W1111 SR3 Tabratong Crossing

Road resheet shoulders

R2R

32,000

29,516 COMPLETED.

Gravel exp to be

added.

W1112 SR1169 Bobadah Road

resheet shoulders

R2R 40,000 28,199 COMPLETED.

Gravel exp to be

added.

W1113 SR10 Meadowview Road

resheet shoulders

R2R 40,000 30,797 COMPLETED.

Gravel exp to be

added.

W1114 SR185 Yelkin Road resheet

shoulders

R2R 72,000 0 Start soon when

soon after program

resumes and

resources are

available


W1126 Condobolin Tip access road -

seal

R2R 120,000 0 Start soon when

soon after program

resumes and

resources are

available

W847

W1124

SR10 Meadowview Road -

causeway/culv

R2R

2011/12

C/f bal

85,000

-20,990

64,010

0 COMPLETED.

Partly allocated

elsewhere, R2R

project closed.

Balance to offset

over exp

elsewhere.

W1101 SR25 Kerriwah Road

causeways & culverts

R2R 36,000 0 C/f from 2010/11

& 2011/12.

W1102 SR23 Jumble Plains Road

causeways & culverts

R2R 17,000 0 C/f from 2010/11

& 2011/12.

W1529 Drainage improvements

Tullibigeal

R2R 100,000 0

W1530 SR342 Worthington Lane

seal 1.5km Jones Lane to

SR45

R2R 150,000 0 Program soon

after program

resumes subject to

other workload

W1531 SDR341 Jones Lane seal

1km

R2R 120,000 0 As above

W1532 SR19 Middlefield Road

concrete causeway & 1

culvert


W1533 SR37 Yambora road concrete

causeway (top up flood

damage)


W1534 SR37 Yambora Road

upgrade culvert (add 2 cells)



W1535 SR1347 Albert Road resheet

Melrose end

R2R 213,190 0 Revised locations

in R2R program.

Frequent grading

required due to

mine traffic. High

priority to start

when program

resumes.

W1536 SR144 Burgooney Road

patch resheet 10km

R2R 150,000 21,741 COMPLETED.

Gravel exp to be

added.

W1537

W1538

SR34 Wilmatha Road resheet R2R 76,000 0

38,631

COMPLETED.

Gravel exp to be

added.

W1522 SR67 Wilga Ridge Road

resheet

R2R 110,000 51,431 COMPLETED.

Gravel exp to be

added.

W1539

W1540

SR1006Brotheroney/Begargo

Road resheet

R2R 100,000 55,935

57,147

COMPLETED.

Gravel exp to be

added.

W1542 SR408 Deacons Road R2R 35,000 0 COMPLETED by

flood damage

repairs.

Reallocate.


Total R2R 2012/13

Program

Must

defer

1,770,660

1,550,190

220,470

568,678 Nominal annual

portion of program

is $1,550,191.

Adjust later for

actual

expenditures &

any program

variations. Some

projects will be

deferred to

accommodate

carry over projects

from 2011/12.

Catch up $1-2M in

final year of

current 5 year

R2R program in

2013/14.


REGIONAL ROADS CAPITAL:

W869

W1327

MR231 Wyalong

Road widening –

completion of

Black Spot

program

2012/13

Supplementary

Block Grant

131,000

5,889 Completion of project

commenced 2011/12.

4.7km sealed.

Aim to widen a

segment east from

SR147 in original

scope of Black Spot

project. Also need to

reconstruct a failing

section west of

SR147. No carry over

funds, revue scope.

Follow up repairs

required at soft spots

– rained during and

after pavement

construction.

Widening

W1129

Culverts

W1388

MR231 Wyalong

Road -

Reconstruct &

widening, Weja -

Tullibigeal

Block Grant

0

4606 In conjunction with

Black Spot project.

2011/12 REPAIR

grant expended.

Reconstructed and

widened edge strips

and sealed.

Now tidy up

shoulders and repair

wet spots – offset

within program. Then

reseal full width to

minimise water entry

problems at joints.

W1131

W1567

MR7513 Lake

Cargelligo Rd

shoulder resheet

Supplementary

Block Grant

100,000

0

37,869

Crouch’s Hill section

done before

Christmas. More to

do at the Lake

Cargelligo end.


3340.0540

W177.142

Regional Road

Reseals

RMS Block

Grant

350,000

+200,000

*550,000

0

MR231 to follow up

widening. Any

balance will then be

determined.

*Possibly top up

$200K from deferred

culvert projects, if

don’t seal MR57N by

May.

W1326

W1095

Regional Road

Resheets

RMS Block

Grant

100,000

49,147

2113

51,260

MR57N as it requires

more work due to

increased traffic.

W???? Regional Road

culvert renewals

RMS Block

Grant

100,000 0 Aim to install

previously purchased

culverts on MR57S

The Gipps way, south

of Condo. Then

continue an ongoing

renewal program as

many old culverts are

corroded or too small.

W???? MR57S The

Gipps Way

shoulder resheet

RMS Block

Grant

120,000 0 Follow up temporary

repairs. Reduce scope

as March 2012 flood

damage repairs are

underway – reallocate

balance to MR57N

seal or MR231 repairs

W???? MR61N Henry

Parkes Way

shoulder resheet

RMS Block

Grant

50,000 28,238 COMPLETED.

Gravel exp to be

added.

W???? MR371 Rankins

Springs Road

shoulder resheet

RMS Block

Grant

50,000 0 Also flood damage

funds for section at

Naradhan Creek.

W???? MR371 Rankins

Springs Road

reconstruction

RMS Block

Grant

150,000 0


W???? MR57N Fifield

Road - acquire

land at SR67,

SR69 & SR71

corners &

construct

REPAIR

RMS Block

Unallocated

Total available

400,000

535,000

935,000

79,000

1,014,000

0

Acquire lands to

realign road south of

Fifield & construct –

process commenced.

REPAIR applic stated

$1.10M – could top

up allocation from

savings elsewhere but

more likely to build

drainage & pavement

in 2012/13 and seal in

spring in 2013/14.

W???? MR57S The

Gipps Way raise

Smyths Corner

causeway

RMS Block

Grant

100,000

-70,000

*30,000

0 Reduce flood closures

without creating a

barrier in big floods.

* Defer due to high

workload generally &

for culvert gang.

Leave $30K for

design & start

purchasing materials.

Reallocate $70K to

reseals or MR57N if

able to seal before

winter.

W???? MR371 Rankins

Springs Road

culverts & reno

mattresses

RMS Block

Grant

50,000 0 Reduce future flood

damage.

W???? MR7513 Lake

Cargelligo Road

at Nillsons Lane

RMS Block

Grant

150,000

-100,000

* 50,000

0 Raise road & enlarge

culverts to reduce

flood closures.

* Defer due to high


for culvert gang.

Leave $40K for

design & start


Reallocate $110K to

reseals or MR57N if

able to seal before

winter.


W???? MR7521

Kiacatoo Road

extra culverts

RMS Block

Grant

50,000

-30,000

* 20,000

0 Reduce future flood

closures.

* Defer due to high


for culvert gang.

Leave $20K for

design & start


Reallocate $30K to

reseals or MR57N if

able to seal before

winter.

Total regional

roads capital

renewals and

improvements

2012/13

2,515,000

127,862


REGIONAL ROADS MAINTENANCE:

3340.0540

W167-

179

W1166

W1349

W1350

General

Maintenance

(roads & culverts)

Sealed

Unsealed

MR7514

MR61N

MR

57N

RMS

Block

Grant

638,160

326,783

24,983

34,791

26,866

413,423

MR57N unsealed

sections need more

frequent grading as

traffic increases.

Some transfers out to be

calculated for flood

damage work.

3320.0547 Traffic Facilities

Local Roads &

Regional Roads

RMS

Traffic

facilities

126,000

allocated

(Budget

est. was

$123,600)

80631

-56,272

24,359

For both regional &

local roads. Exp has

tended to be low, so will

work on upgrading

signage.

$56,272 exp to 30 Nov

in 2012/13 is

attributable to 2011/12

FY annual return.

Estimated balance is

2012/13 exp so far (to

be confirmed)

Total RMS

funded

Maintenance

764,160 437,782

Total RMS Block

Grant

REPAIR

2012/13

2,879,000

400,000

3,279,160

437,782

0

437,782

Roads to Recovery

The R2R program is halted for the moment pending the outcome of current discussions with the

Commonwealth over Annual Returns. A condition of accepting the R2R grant is that council’s

expenditure on roads is not reduced below the reference amount, without good reason such as

drought. This required revision of the previous annual statements, which have now been resubmitted.

It now appears that expenditure on roads from ‘own sources’ has fallen short by over $200K each

year.


Most of the 2011/12 expenditure has been raised as a debtor as very little was paid to council. About

half of the program was deferred to reduce the amount of that exposure.

Council has recently received a formal notice of being in breach of the program guidelines.

Apparently this step is necessary to progress to negotiating a resolution and getting the grant funds

flowing again. This may require council to catch up on the road expenditure shortfall over the next

few years. This will be reported later when the situation is clarified.

Quarterly returns are still submitted, but payments for work done are suspended until the annual

return issues are resolved.

The R2R contact suggests continuing with the works anyway to avoid building up too much for the

final year of R2R round 3. However, having a heavy workload elsewhere, R2R work has been halted

until there is a clearer indication of when council will be paid.

Given the heavy workload with concurrent flood damage and R2R catch up works in the next year

and a half, it may be necessary to revise the R2R program into fewer but larger projects that spend

the funds more quickly. Further, the difficulty in finding water for roadworks may dictate where and

what works can be undertaken in the next few months. The R2R program will be reviewed in the next

few weeks and further advice provided if changes are to be recommended.

General

Local roads maintenance activity has varied, fitting around flood damage and capital works, but is

roughly on parity for the time of year.

Requests are coming in for grading of roads damaged by harvest traffic, so these are being

programmed when crews are available.

The season is becoming drier, with some landholders becoming wary of allowing council to have

water for roads. The grader operators are requesting extra water carts to keep enough moisture in the

road to work it properly.

It is better to repair the worst affected roads properly at higher cost than to do nothing or do it poorly.

A dry grade cannot effectively replace a grade, water and roll – potholes reappear quickly and the

disturbed gravel blows away more quickly as dust. Recent rain was patchy. It will be necessary to

consider other ways to get water to roadworks if rain does not resolve the problem. This might

include bores, and/or buying river water, hiring bulk tankers to carry water for longer distances to

water carts or temporary storage tanks near roadwork sites. Investigations are continuing.

The ‘do nothing’ option would jeopardise future Roads to Recovery funding – council has to

maintain the same level of expenditure on roads, as a condition of the grant funds.

As previously flagged, there will be an increased workload for about 1.5 years to further strain the

water requirements and increase the short term plant requirements:

1. Substantial flood damage program – most of the $7.2M allocation;

2. Over $1M of deferred Roads to Recovery projects.

The 2 new graders are arriving shortly. The two old graders will be retained for a year or so and

contractors can provide resources.

The subdivisions are completed except for electricity and telephone cabling in the Lake Cargelligo

residential estate scheduled for March.


Flood Damage March 2012

The $9.3M claim sought for flood damage repairs from March 2012 on both regional and local roads

was assessed as $7,250,617 after some upward adjustment based on responses to questions from the

RMS assessor. After deducting council’s contribution of $29,000, the total is $7,221,617.

The March 2012 flood damage claim included reconstructing more sections of SR11 Moira Vale

Road. There was partial success, with the completed reconstruction and widening of the narrow

segment at SR12 reimbursed on a pro rate width basis. However, other soft sections had healed to

some extent when inspected by RMS so the allocation allows for some shoulder repairs only. This

means that no more sections of SR11 can be reconstructed and widened for now.

Regional Roads

A further suggestion to accommodate the high workload is to defer some culvert projects on Regional

Roads until next year. They require designs for sizing the culverts and the determining the causeway

heights to minimise road closures without creating unintended flooding problems nearby. Therefore

some funds would remain for design and to start purchasing materials such as culverts as supply can

have a long lead time. Notional amounts are shown in the table, but these could vary depending on

the number and size of culverts required. If so, the reseals amount could be further adjusted.

The workload has slowed the acquisition process on MR57N. It has commenced and work should

start in about March or April. Culverts require a period for bedding in, with some settlement being

normal despite compacting the fill and pavement around them. A delay before sealing is therefore

useful, to allow for any repairs to soft spots and culvert settlement. Sealing normally should not occur

beyond April with the onset of winter. With funding being tight, sealing would be better done in

spring, probably around October. Depending on the seasonal conditions, September may be suitable,

particularly if there are carry over funds to be spent by 30 September 2013.

Formal adjustments to the program can be made with the Quarterly budget review, to allow a little

more time to review the progress and trends in the regional roads program. Therefore likely changes

are flagged in italics in the table above, but not yet recommended. The overall program total does not

change.

Fires

Council staff members and plant have assisted the Rural Fire Service at two fires around the

Australia Day weekend. There was a small fire off SR230 near Kiacatoo and a larger fire between

Manna Mountain and Burcher for which a Section 44 Emergency was declared.


As noted above.


6.2.4 PARKES & RESERVES WORKS PROGRAM

Community

Strategic Plan

3 Build and Maintain Community Infrastructure and Systems

5 Living in the Natural Environment

Strategic

Outcome

3.3 Visually appealing built environment, landscapes and streetscapes

5.2 Increased recreational use of lakes and rivers

Delivery

Program

Includes many different delivery program actions

Operational Plan Includes many different operational plan actions

Summary

This report outlines the Works Program and advises Council of progress made with works to date.

Councillor Phillips arrived at 10.34am.


That Council notes the information for the Parks & Reserves Budget.

(Medcalf/Brady)

Background

Works Program Status Summary tables as at 29th January 2013.

No. WO No. Description Source of

funds

Budget YTD

Exp $

YTD

%

Comments

Capital Works Program

1 W1507 2-12 Melrose St

Footpath

Replacement

General

Fund

12,500 0 0% Council to remove

existing path and

prepare new path

foundations.

Seeking Quotes for

the concrete works.



funds

Budget YTD

Exp $

YTD

%

Comments

2 W1511 New Footpath

Yelkin & Bokhara

Sts (PAMP Lak04a)

General

Fund

60,300 0 0% Council to remove

existing path and

prepare new path

foundations.

Seeking Quotes for

the concrete works.

Investigating the

pedestrian refuge

construction.

3 W1514 Resheet Gum Bend

Lake Path

General

Fund

Revote

20,000

13,500

33.500

0 0% 3.3km total length;

1km can be sealed

with $30,000.

Investigating work

schedule.

4 Gum Bend Lake

Capital Works –

Picnic Tables

General

Fund

Revote

10,000

10,000

20,000

0 0% Picnic Table project

nominated by the

Gum Bend Lake

Committee.

5 W1508 Gum Bend Lake

Jetty

General

Fund

Better

Boating

Program

29,900

29,900

59,800

0 0% Acceptance issued to

RMS. Quotation

documents

developed to be

reviewed. Quotes to

be sought shortly

after.

6 W1512 Replace Irrigation

System Major

Mitchell Park

General

Fund

12,300 0 0% Quotes being sought.

7 W1515 Replace Irrigation

System Sacred Park

General

Fund


8 W1043 Shade Structure

Wiradjuri Park

General

Fund

Revote

20,000

10,000

30,000

0 0% Waiting on

discussions from the

community on final

shade requirements.

9 W1509 Install Illuminator

Oval Lighting

Control – SRA

Ground

General

Fund




funds

Budget YTD

Exp $

YTD

%

Comments

10 W1477 Paint Tottenham

Pool

General

Fund

30,000 48,645 100% Complete

11 W1510 Paint Lake

Cargelligo Pool

General

Fund

50,000 0 0% To commence at the

end of the swimming

season. Some

repairs to the fibre

glass lining will be

required.

12 W1513 Install Fence around

Chlorine Room @

Lake Pool

General

Fund

10,000 1,504 15% Fence complete,

allocated to

maintenance;

Journals to be made.

13 W1472 Relocate Chlorine

Room Tottenham

Pool

General

Fund

30,000 23,433 78.1% Building Complete,

Fence installed.

Chlorinator installed

some operational

issues to be sorted.

14 W1040 Banner Poles

Condobolin, Lake

Cargelligo &

Tottenham

General

Fund –

Revote

39,070 7,831 20% Condobolin banner

poles COMPLETE.

Tottenham Banner

Poles complete.

15 W1041 Condobolin

Swimming Pool

Swimming

Pool

Reserve –

Revote

69,573 0 0% New Chemical

Dosing System –

chlorine & soda ash

complete.

Install safe access to

balance tank foot

valve for cleaning

complete.

Install backflow

prevention device on

water service

complete.

Fencing of the water

meter and backflow

device to commence.



funds

Budget YTD

Exp $

YTD

%

Comments

16 W1044 Foster St

Beautification Lake

Cargelligo

General

Fund –

Revote

40,000 0 0% Council resolved that

drawings be prepared

for consideration by

the community for

the upgrade of Foster

Street.

DTS to follow up on

consultant.

17 W1045 Lake Cargelligo

Walkway Stage 2

General

Fund

111,839 0 0% Area surveyed.

DTS and Lakes

Alive will walk

through to determine

final location.

18 W1047 Filtration System

Irrigation Lake

Cargelligo

Recreation Ground

General

Fund

15,000 0 0% The operational

status of the

subsurface irrigation

system is being

determined.

19 W1051 Condobolin Netball

Courts

General

Fund -

Revote

Sport &

Rec

Funding –

unspent

grants

9,331

9,331

18,662

0 0% Remaining funds to

upgrade new kiosk –

e.g. Air Conditioning

etc.

20 W1050 Lake Recreation

Ground Amenities –

Practice Cricket

Nets

General

Fund --

Revote

10,000 0 0% The location of the

pitch has been

decided.

DTS to follow up

with sporting groups.

21 W1048 Skate Park (09/10) General

Fund --

Revote

149,209

26,600

175,809

8,400 4.8% Location has been

determined as Bill

Hurley Park.

Waiting on final

designs of Skate

Park.



funds

Budget YTD

Exp $

YTD

%

Comments

22 W1415 Footpath

Construction

McDonnell/

Bathurst Sts

General

Fund --

Revote

11,500 11,434 100% Complete

23 Footpath – Mogille

St & The Bogan

Way from Moodana

to the Bowling

Club; Tottenham

General

Fund --

Revote

24,000 0 0% Works measured,

quotes being sought.

24 Footpath – The

Bogan Way from

the Bowling Club to

the Caravan Park;

Tottenham

General

Fund --

Revote

6,000 0 0% Works measured,

quotes being sought.

DTS to investigate

stormwater crossing.

25 Footpath – Lake

Cargelligo

General

Fund --

Revote

25,000 0 0% DTS to talk with

Councillors on

priority.

26 W1520 Tullibigeal Netball

Courts

General

Fund --

Revote

80,000

(+ in-kind

works

$80,000)

8,612 10.8% The Community has

completed the

platform.

Asphalt seal

complete; requires 3

weeks before final

coating. Finalising

quotes.

27 W938 Fifield Recreation

Ground

General

Fund --

Revote

8,580 0 0%


As noted in the tables above.


6.2.5 COMMUNITY IMPROVEMENT PROGRAM

Community

Strategic Plan


Strategic

Outcome

3.5 Grant income supports infrastructure programs

Delivery

Program

3.5.1 Continue to provide the community grants program to assist with

community infrastructure projects

Operational Plan 3.5.1 Ongoing annual program delivered

Summary



That Council notes the information for the Community Improvement Budget.

(Scott/Ridley)

Background


No. WO No Description Source of

funds Budget

YTD

Exp $

YTD

% Comments/Acquittal

Community Improvement Program

1 W1456 Burcher Park –

Railway Display

General

Fund

Burcher

Progress

Assoc.

7,100

1,070

8,170

(+ in-kind

works

$2,600)

0 0% DA submitted.

2 W1194 Fifield Cemetery

New Fence & Gate

General

Fund

Fifield

Community

Facilities

Committee

1,183

150

1,333

(+ in-kind

works

$3,200)

1,067 80% Materials purchased.


No. WO No Description Source of

funds Budget

YTD

Exp $

YTD

% Comments/Acquittal

3 W1458 Pavers & Roof for

park & restoration

of Old Jail –

Albert.

General

Fund

8,000

(+ in-kind

works

$3,000)

0 0% Works have

commenced.

4 W1460 Connect Water to

Albert Cemetery

General

Fund

Tottenham,

Albert

Cemetery

Committee

1,000

1,000

2,000

(+in-kind

works

$500)

1,000 100% Connection to Mains

and road crossing

completed by Council.

Council’s contribution

paid to Community

Group.

Waiting on group to

complete project.

5 W1186 Security Fence &

Water Line (11/12)

General

Fund –

Revote

Condobolin

Picnic Races

5,500

2,750

8,250

0 0% New committee

members are aware of

funding; will advise

Council of a variation

to the application after

the Picnic Races in

2012.

6 W962 Lakes Alive –

Water Feature at

Information Centre

(09/10)

General

Fund -

Revote

2,480 3,225 100% Complete




6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM

Community

Strategic Plan


Strategic

Outcome

None Identified

Delivery

Program

None Identified

Operational Plan None Identified

Summary



That Council notes the information for the Technical Services Miscellaneous Works Budget.

(Hall/Medcalf)

Background


No. WO

No

Description Source

of funds

Budget YTD

Exp $

YTD

%

Comments

Capital Works Program

1 Trade Sheds at

Works Depot

General

Fund

70,000 0 0%

2 W926 Tottenham Depot

Site Office and

Amenities (09/10)

General

Fund -

Revote

2,492 0 0%

3 W 929 Condobolin Depot

Air Conditioner

(09/10)

General

Fund -

Revote

11,279 8,411 74.6%

4 W1085 Rest Area Lions

Park Tottenham

(10/11)

General

Fund -

Revote

5,000 0 0%




6.2.7 WATER AND SEWER WORKS PROGRAM

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice standards with up to

date technology

Delivery Program 3.2.3 Implement the Asset maintenance and renewal program for water and

sewerage services

Operational Plan 3.2.3 Complete annual maintenance and renewals program.

Summary

This report outlines the Water and Sewer Works Program and advises Council of progress made with

works to date. Significant maintenance programs and Capital Works Programs are described.


That Council notes the report on the Water and Sewer Works Program and status of current

major projects.

(Ridley/Frankel)

Background

Works Program Status Summary table as at 21st January 2013 for Capital Works Approved in

2012/2013 Budget:

Lachlan Shire Council Budget Report

YTD 29/1/2013

WO Task Fund

Annual

Curren

t

Budget

YTD

Actual

Incl

Committe

d

YTD Budget

Unspent

% YTD

Expende

d 29-1-

2013

00000867 - 16 Mile Reservoir Roof

0385 - Capital Expenditure 12,000 6,580 5,420

00000867 - 16 Mile Reservoir Roof

Total

Wate

r 12,000 6,580 5,420 54.83%

16 Mile Balance Tank roof constructed and galvanised. Erection of roof by Council Workshop staff

and contract crane completed. External access ladder completed. Internal access ladder completed by

external contractor. Davit to be installed. Completion anticipated end of February 2013.


00000974 - Building Restoration

Condobolin

0385 - Capital Expenditure

183,05

9 14,903 168,156

00000974 - Building Restoration

Condobolin Total

Wate

r

183,05

9 14,903 168,156 8.14%

Minor progress. Project involves the removal of dry chemical feeders, removal of dry chemical

storage and loading area (3rd

and 4th storey of building), removal of old staging and mixer in

chemical mixing well, installation of new staging, installation of new walls and roof chemical

mixing well, paint and render repair external surfaces of the water treatment plant building. In

process of obtaining quotations from suitable trades (painters, demolition, metal fabricators,

electricians, etc.).

Asbestos assessment has been completed.


00000975 - Tottenham WTP Clear

Water Pump Replacement

0385 - Capital Expenditure 8,515 0 8,515

00000975 - Tottenham WTP Clear

Water Pump Replacement Total

Wate

r 8,515 0 8,515 0.00%

Purchase suspended due to unreasonable pump price. Alternate pump quotations being sought.

00000976 - Lake Cargelligo -

Emergency Watering System


00000976 - Lake Cargelligo -

Emergency Watering System Total

Wate

r 20,000 8,138 11,862 40.69%

COMPLETED - Removal of Translake Pipeline completed October 2012.

00000979 - Condobolin Bores 2 & 3


297,58

5 35,300 262,285

00000979 - Condobolin Bores 2 & 3

Total

Wate

r

297,58

5 35,300 262,282 11.86%

Hydrogeological desktop assessment completed. Net Present Value assessment of desalination vs

bore field 22km east of Condobolin township being prepared.

00000981 - Burcher/Fifield Booster -

Telemetry System Upgrade


00000981 - Burcher/Fifield Booster -

Telemetry System Upgrade Total

Wate

r 75,915 837 75,078 1.10%

Improvements to Burcher and Fifield completed. Further work is required at Burcher Raw Water

Pump Station.

00000984 - Lake Cargelligo WTP

Automation & Process Control


00000984 - Lake Cargelligo WTP

Automation & Process Control Total

Wate

r 24,308 5,093 19,215 20.95%

This is ongoing work involving the repair and replacement of worn valves, actuators, solenoids and

associated equipment in the process control and automation equipment at the Lake Cargelligo WTP.


00000985 - Lake Cargelligo WTP Air

Actuated Valve & Solenoids


00000985 - Lake Cargelligo WTP Air

Actuated Valve & Solenoids Total

Wate

r 43.286 0 43,286 0.00%

This is ongoing work involving the repair and replacement of worn air/pneumatic system

components and associated equipment at the Lake Cargelligo WTP.

00000987 - Backflow prevention

device WTP`s and Standpipes


00000987 - Backflow prevention

device WTP`s and Standpipes Total

Wate

r 26,188 0 26,188 0.00%

Review of Councils water facilities at Condobolin completed and backflow equipment ordered.

Remainder of sites to be reviewed at later stage. Installation at Condobolin to commence once staff

are available to undertake work.


00000989 - Pumping Station

Condobolin


403,88

9 31,352 372,537

00000989 - Pumping Station

Condobolin Total Sewer

403,88

9 31,352 372,537 7.76%

Roll out of this program to be arranged through Councils Department of Environmental Services and

Planning. This project is the low pressure sewer system for Roger Street Condobolin.

00000990 - Sewer Equipment


00000990 - Sewer Equipment Total Sewer 54,525 17,396 37,129 31.90%

Phase 2 of this project has commenced.

00000991 - Backflow Prevention

Devices STP`s & SPS`s


00000991 - Backflow Prevention

Devices STP`s & SPS`s Total Sewer 25,503 0 25,503 0.00%

Review of Councils sewer facilities at Condobolin completed and backflow equipment ordered.

Remainder of sites to be reviewed at later stage. Installation at Condobolin to commence once staff

are available to undertake work.

00001000 - Sewer Reuse Golf Course

Dam


00001000 - Sewer Reuse Golf Course

Dam Total Sewer 50,000 0 50,000 0.00%

Public Works have provided a fee proposal to commence investigation and approvals. Funds for

Investigation only. No further progress has been made on this project.

00001001 - Sewer Reuse Lake

Cargelligo STP Pond/Lining


00001001 - Sewer Reuse Lake

Cargelligo STP Pond/Lining Total Sewer 50,000 0 50,000 0.00%




00001002 - Sludge Lagoon Dewater &

Disposal


00001002 - Sludge Lagoon Dewater &

Disposal Total Sewer 48,020 965 47,055 2.01%

Works complete for Sludge Lagoon No. 1. Removal of sludge from Sludge Lagoon No.2 to

commence once sludge is dry.

00001003 - Strategic Business Plan


180,00

0 58,753 121,247

00001003 - Strategic Business Plan

Total Sewer

180,00

0 58,753 121,247 32.64%

Consultants engaged to complete Strategic Business Plan. Workshop programmed for 30/31 January

2013.


00001006 - SPS Vent System


00001006 - SPS Vent System Total Sewer 32,000 0 32,000 0.00%

This project has not yet commenced.

00001008 - Condobolin Crane Rail

SRA Cottage SPS

0385 - Capital Expenditure 14,182 13,799 383

00001008 - Condobolin Crane Rail

SRA Cottage SPS Total Sewer 14,182 13,799 383 97.30%

COMPLETED December 2012.

00001015 - Reservoir - Burcher Land

Acquisition & Licensing


00001015 - Reservoir - Burcher Land

Acquisition & Licensing Total

Wate

r 26,500 0 26,500 0.00%

Acquisition plans prepared and lodged, compulsory acquisition resolved by Council, Dept. of Lands

valuation reports completed. Moore and Co. Solicitors progressing acquisition with Dept. of Lands.

Native Title claim over TSR which includes the dam site is extending the acquisition process. No

further progress since lodgement of intent to proceed with Dept. Of Lands.

00001016 - Reservoir - Fifield Land

Acquisition & Licensing



Acquisition & Licensing Total

Wate

r 27,290 0 27,290 0.00%

NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan

to be prepared by Surveyor before Council's solicitors can progress this project further.

00001018 - Tottenham Reservoir



Total

Wate

r 68,000 0 68,000 0.00%

Project involves external access ladder and davit, replacement of existing internal fill line to

reservoir. Council looking at engaging specialist contractor to undertake work.


00001020 - Fifield TWS Filtration


125,00

0 0 125,000

00001020 - Fifield TWS Filtration

Total

Wate

r

125,00

0 0 125,000 0.00%

Preliminary assessment carried out. Detailed water quality assessment and electricity supply

required before project can progress further.

00001022 - Burcher TWS Filtration


160,00

0 0 160,000

00001022 - Burcher TWS Filtration

Total

Wate

r

160,00

0 0 160,000 0.00%

Preliminary assessment carried out. Detailed water quality assessment and electricity supply

required before project can progress further.

00001023 - Integrated Water Cycle

Management Plan


305,64

1 21,450 284,191

00001023 - Integrated Water Cycle

Management Plan Total

Wate

r

305,64

1 21,450 284,191 7.02%

Consultants engaged to complete three of the 7 components of the management plans through a

CENTROC collective tender. These plans are expected to be completed in December 2012. Drafts

for Drought Management Plan and Demand Management Plan received and under review. Integrated

Water Cycle Management Plan still being finalised. Demand Management Plan Draft completed

May 2012.

The remainder of the components for the management plans are expected to be tendered early 2013

and completed mid – late 2013.

00001065 - Stormwater - Gross

Pollutant Trap Condobolin



Pollutant Trap Condobolin Total

Stor

m

water 10,480 0 10,480 0.00%

This project is 95% complete and requires general site tidy up only.



Pollutant Trap - Lake Cargelligo



Pollutant Trap - Lake Cargelligo

Total

Stor

m

water 7,020 0 7,020 0.00%

GPT is on site awaiting installation. Contractor to be arranged once an overseer can be secured to

supervise works.

00001067 - Stormwater Officers

Parade Subdivision


00001067 - Stormwater Officers

Parade Subdivision Total

Stor

m

water 12,305 2,588 9,718 21.03%

This project is 95% complete and requires general site tidy up only. Councils Construction Crew to

complete after Stewart Place Subdivision.

00001068 - Stormwater Whiley Street


00001068 - Stormwater Whiley Street

Total

Stor

m

water 14,295 0 14,295 0.00%


00001146 - Avdata Metering

Standpipes


00001146 - Avdata Metering

Standpipes Total

Wate

r 65,000 0 65,000 0.00%

No further progress has been made on this project. Implementation to be discussed with Finance and

Administration prior to proceeding further.

00001147 - Condobolin WTP PS VFD


00001147 - Condobolin WTP PS VFD

Total

Wate

r 6,500 0 6,500 0.00%

No further progress has been made on this project. Work to be scheduled after April when water

demand decreases to where a single raw water pump is capable of supplying Condobolin township


water demand.

00001148 - Burcher Reservoir Ladder


00001148 - Burcher Reservoir Ladder

Total

Wate

r 27,500 0 27,500 0.00%

Design of access ladder and safety cage completed. Council's workshop estimating construction cost

prior to commencement.

00001149 - Fifield Reservoir Ladder


00001149 - Fifield Reservoir Ladder

Total

Wate

r 27,500 0 27,500 0.00%

Design of access ladder and safety cage completed. Council's workshop estimating construction cost

prior to commencement.

00001150 - Condobolin WTP Rapid

Mixers


00001150 - Condobolin WTP Rapid

Mixers Total

Wate

r 48,000 8,232 39,768 17.15%

00001151 - Fifield reservoir

acquisition


00001151 - Fifield reservoir

acquisition Total

Wate

r 10,000 0 10,000 0.00%

NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan

to be prepared by Surveyor before Council's solicitors can progress this project further.



Mains Replacement



Mains Replacement Total

Wate

r 37,846 0 37,846 0.00%


00001153 - Sewer Access Condobolin

STP Lagoons


00001153 - Sewer Access Condobolin

STP Lagoons Total Sewer 7,500 0 7,500 0.00%

Awaiting DA for Bird Hides to be completed prior to constructing gravel access.

00001155 - Sewer Effluent Reuse

Tottenham


00001155 - Sewer Effluent Reuse

Tottenham Total Sewer 52,000 0 52,000 0.00%



00001488 - Water Mains Renewal

Condobolin


00001488 – Water Mains Renewal

Condobolin Total

Wate

r 45,000 0 45,000 0.00%



Lake Cargelligo



Lake Cargelligo Total

Wate

r 50,000 0 50,000 0.00%




Tottenham



Tottenham Total

Wate

r 40,000 0 40,000 0.00%


00001491 - Water Mains Condobolin

Gatenby Street Renewal


00001491 – Water Mains Condobolin

Gatenby Street Renewal Total

Wate

r 35,800 0 35,800 0.00%


00001492 - Water Mains Condobolin

Innes Street Renewal


00001492 – Water Mains Condobolin

Innes Street Renewal Total

Wate

r 32,600 0 32,600 0.00%


00001493 - Water Mains B Section

Pipeline Renewal


145,00

0 62,547 82,453

00001493 – Water Mains B Section

Pipeline Renewal Total

Wate

r

145,00

0 62,547 82,453 43.14%

Materials ordered.

00001494 - Water Mains Tulli Rural

Pipeline Renewal


130,00

0 0 130,000

00001494 – Water Mains Tulli Rural

Pipeline Renewal Total

Wate

r

130,00

0 0 130,000 0.00%



00001496 – ADWG Management

Plan Condobolin TWS Scheme



Plan Condobolin TWS Scheme Total

Wate

r 90,000 2,730 87,270 3.03%

Council has been successful in securing funding through NSW Health to subsidise this project. The

project has commenced with the Project Workshop completed the end of November 2012. Awaiting

draft report from consultants.


Plan Tottenham TWS Scheme



Plan Tottenham TWS Scheme Total

Wate

r 90,000 0 90,000 0.00%

Council has been successful in securing funding through NSW Health to subsidise this project. The

project has commenced with the Project Workshop completed the end of November 2012. Awaiting

draft report from consultants.

00001498 - Sewer repairs to trickling

filter plant concrete cancer and

railing


00001498 - Sewer repairs to trickling

filter plant concrete cancer and

railing Total Sewer 55,000 0 55,000 0.00%


00001495 - Water Pumping Stations

Tottenham


00001495 – Water Pumping Stations

Tottenham Total

Wate

r 25,000 0 25,000 0.00%



NIL


6.2.8 LAKE CARGELLIGO FOOTPATH CAPITAL WORKS

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome


Delivery

Program

None Identified

Operational Plan None Identified

Summary

This report requires a project location to be determined for the expenditure of Footpath Capital

Works funding titled “Footpath – Lake Cargelligo”, so that planning for construction can commence.


That Council apply the funding to the LAK01 PAMP 2009 project and subject to inspection by

Director Technical Services and riding Councillors.

(Hall/Phillips)

Background

Funding of $25,000 was revoted in November 2012 for footpath capital works, with no specific

location described. Planning for construction can only commence after a location has been selected.

In accordance with the Lachlan Shire’s Pedestrian And Mobility Plan (PAMP) Feb 2009, the number

one footpath upgrade priority in Lake Cargelligo, for both RMS and LSC, is item LAK01 which runs

along sections of Canada St, at the southern end of the town. See Diagram 1 below.

PAMP Item LAK04A is already scheduled for construction, but there are a number of other locations

identified for upgrade by the consultants GHD in the PAMP, which will provide increased ease of

access for pedestrians and mobility impaired persons. Any of these could be chosen by Council for

completion with this funding.

The most efficient and effective method for construction of large areas of new footpath is for Council

machinery to be used to prepare the site, contractors be engaged to lay the concrete path, and Council

staff to finish the works, including restoration of the nature strip area.


Diagram 1: LAK01 Footpath location map


This project is 495m long. It is anticipated that $25,000 is adequate to fund about half the project.

This will be reviewed when a detailed project plan is prepared.

LAK01

Footpath


6.2.9 CONDOBOLIN WATER TREATMENT PLANT

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome


date technology


sewerage services


Summary

Major asset maintenance and renewals are due to commence at Condobolin Water Treatment Plant at

the conclusion of the summer water demand period.


That Council note the report on the asset maintenance and renewal program Condobolin

Water Treatment Plant 2013-2014

(Frankel/Medcalf)

Background

The Condobolin Water Treatment Plant is now 77 years old this is well beyond the normal useful life

of a water treatment plant.

The goal of Asset maintenance and enhancement can be best achieved in this case by carrying out a

series of equipment and process upgrades and replacements, along with restoration of the existing

structure. Being a fully operational plant these works will be best achieved by a series of

strategically planned steps using a combination of Council staff and specialty contractors managed by

the Council Engineering Team.

The primary driver for these upgrades and enhancements is to maintain and improve compliance with

the 2011 Australian Drinking Water Guidelines. This will ensure that the requirements of the

recently enacted NSW Public Health Act Regulation of 2012 are met.

During the Drinking Water Management Risk Assessment Workshop carried out in December of

2012 the planned enhancements and renewals were evaluated by the expert panel present as part of

the assessment. The panel assembled consisted of representatives of the NSW Health Drinking

Water Unit, the NSW Office of Water, Atom Consulting, NSW Public Works Department and

Councils Engineering Team. These proposals were discussed and evaluated as to their effectiveness

in achieving compliance. It was agreed by all present that they would be essential to achieve this on

an ongoing basis.


Planned Works

To comply with the 2011 Australian Drinking Water Guidelines, the 2012 NSW Public Health

Regulations and to prolong the lifespan of the Condobolin Water Treatment Plant, the following

sections of work will be carried out;

Section 1: Redevelopment of Raw Water Supply

- Redesign and redevelopment of raw water pump station (RWPS) to include Powder Activated

Carbon (PAC) dosing system.

- Demolish and replace existing structure over flocculation tank at Water Treatment Plant

(WTP) including removal of asbestos.

- Installation of new chemical dosing system and mixing units at WTP.

Section 2: Redevelopment of Filtration System

- Removal and replacement of filter media.

- Assessment and repair of filter underdrain’s if required.

- Installation of air scouring systems and associated controls.

Section 3: Redevelopment of Treated Water Systems

- Replacement of high lift pumps.

- Upgrade control system hardware.

- Install online water quality monitoring.

- Upgrade disinfection system by installation of dual 920kg chlorinators (COMPLETED).

Section 4: WHS – Security

- Removal of asbestos sheet ceiling above filters.

- Installation of auto closing chlorine cylinder safety system (COMPLETED).

- Installation of platforms for clarifier access and cleaning.

- Installation of new handrails on clarifier surrounds and elevated walkways.

- Installation of automatic opening and closing security access gate.

- Completion of laboratory upgrade (PART COMPLETED).

Section 5: Internal and External Restoration

- Installation of new ceiling above filters.

- Remediation of concrete walls and windows.

- Repaint internal and external structure.

Results

These upgrades and replacements will

- Improve compliance with drinking water guidelines and legislation.

- Improve drinking water quality and appearance.

- Improve compliance with EPA legislation by decreasing pollutant discharge back to the

Lachlan River.

- Decrease in EPA licensing costs due to decreased backwash discharge.


- Improve compliance with Work Health and Safety Legislation including asbestos issues.

- Improved energy efficiency via upgraded electrical equipment.


Estimated costs of these works are $ 1,000,000.00.

$237,000 is available in the 2012-2013 Operational Plan. A further $500,000 will be required in the

2013-2014 budget with the final $263,000 being sought in 2014-2015.

It should be noted that the cost of a new Water Treatment Plant is currently estimated at $15,000,000

based on current data. This project will see the useful life of the current Water Treated Plant

extended by a further ten years.


6.3 ENVIRONMENTAL SERVICES COMMITTEE MEETING

MINUTES OF THE ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD 06

FEBRUARY, 2013 COMMENCING AT 11.35AM

Attendees

Mayor, Councillor Des Manwaring, Councillors Scott (Chairperson), Medcalf, Nelson, Saunders,

Brady, Ridley, Frankel, Hall and Phillips

General Manager (L Collyer), Director of Environmental Services (A Butler), Manager Enviro and

Development (F Van der Berg), Damien Hartrey (Building Services Manager), Ros Patton (Manager

of Economic Development), Administration Assistant (E Buckland)




6.3.3 Preparation of Interim Development Control Plan (DCP)

6.3.4 Contract 2012 – 05 – Construction of New Condobolin Medical Centre – Consideration of

Tenders for Construction










Recommendation




significant.


6.3.3 PREPARATION OF INTERIM DEVELOPMENT CONTROL PLAN (DCP)

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome


Delivery Program 3.3.6 Develop and implement urban design guidleins for villages and towns

across the shire

Operational Plan Develop urban design guidelines

Summary

The purpose of this report is to present back to Council the draft interim development control plan

(DCP) to consolidate and replace the current DCPs, after the exhibition period. Council resolved at

the October 2012 meeting to exhibit this DCP as required and for it to be presented back to Council

for possible adoption following this.


1. That Council adopts Lachlan Interim Development Control Plan 2013 to take effect on the

day of gazettal of draft Lachlan Local Environmental Plan 2012.

2. Repeal the following plans and policies on the day that Lachlan Interim Development

Control Plan 2013 takes effect:

- DCP Building Lines 2002,

- DCP Land Use 1997,

- DCP Village Development 2001,

- DCP Industrial,

- DCP Outdoor Advertising,

- DCP for Exempt and Complying Development, and

- DCP for Subdivisions.

Background

DCP’s are development control plans that sit underneath a Councils Local Environmental Plan (LEP)

to provide development guidelines. They are statutory documents as provided for in the

Environmental Planning and Assessment Act 1979 and are widely used to outline to developers

Councils expectations with respect to development standards. Lachlan Shire Council currently has

the following DCPs in-force:

DCP Building Lines 2002,

DCP Land Use 1997,

DCP Village Development 2001,

DCP Industrial,

DCP Outdoor Advertising,

DCP Public Notification of Development,


DCP for Exempt and Complying Development, and

DCP for Subdivisions.

Council has engaged Zenith Town Planning to review these plans to ensure consistency with

provisions and land use definitions that are being incorporated in draft Lachlan LEP 2012, and to

consolidate these plans into a single DCP which will take effect on the date of gazettal of draft

Lachlan LEP 2012. The Department of Planning require all Councils to repeal current DCP’s and

replace with a singular DCP within 6 months of gazettal of their new LEP. This is for a number of

reasons including –

1) Councils have many DCP’s and they are confusing to developers, and by having one combined

one, it is an attempt to simplify this.

2) Many of the DCP’s are outdated, and legislation no longer allows for some of the things that are

covered in current DCP’s.

The objective of preparing draft Lachlan Interim DCP 2012 is to ensure that statutory obligations are

met by carrying out an administrative transfer of the controls contained in current DCPs. The interim

DCP compliments the new LEP by using the same standard definitions and provides necessary

additional detail to development standards that are included in the LEP. It is required prior to the

completion of the new consolidated single DCP, as currently the DCP’s contain outdated standards

that are in conflict with the new LEP.

All current DCPs are proposed to be repealed from the date that Lachlan Interim DCP 2012 takes

effect. It is noted that the controls of DCP Exempt and Complying Development are now replaced by

the SEPP (Exempt and Complying Development Codes) or are included within schedules of the new

LEP.

Issues

The consolidation of the provisions of current DCPs into draft Interim DCP 2012 has involved:

Updating all references to Lachlan LEP 1991 and land use zones,

Ensuring all definitions are consistent with the Environmental Planning and Assessment Act

1979, the Environmental Planning and Assessment Regulation 2000 and draft Lachlan LEP

2012,

Deleting any references to floor space ratios, plot ratios and building heights as these cannot

be included in a DCP regardless of whether they are in the draft LEP. Site coverage and

numbers of storey controls have been retained,

Removing references to preferred uses that are now contained in DCP Land Use as this is

covered by permissible uses in the RU5 Village zone and the section 79C assessment process,

Adding any requirements for notification of development applications that are in the current

DCPs and Lachlan LEP 1991 to the public notification chapter,

Updating references to NSW government agencies,

Ensuring consistency of controls with State Environmental Planning Policy (Exempt and

Complying Development Codes) 2008 and outdoor advertising with SEPP 64 - Advertising

and Signage, and

Reviewing all text to clarify controls, to assist interpretation and ensure consistency of

language.


There are no changes to controls that are in place under current DCPs. It is necessary for Council to

prepare the interim DCP to ensure that current controls remain in force and are not able to be

misinterpreted following the gazettal of draft Lachlan LEP 2012.

Council intends to carry out a comprehensive review of this interim plan in the near future in order to

implement actions listed in the Lachlan Primary Production/Resource Strategy and the forthcoming

urban strategy. The review will cause either an amendment to this plan or the production of a new

DCP to replace this interim plan.

Conclusion

The draft Interim DCP consolidates the provisions of all current DCPs into a single plan. This will

satisfy Council’s statutory obligations with respect to development controls at the time of gazettal of

draft Lachlan LEP 2012.


Council has allocated funding for this project in the Delivery Program 2012-2016.


Summary

The purpose of this report is to present back to Council the draft interim development control plan

(DCP) to consolidate and replace the current DCPs, after the exhibition period. Council resolved

at the October 2012 meeting to exhibit this DCP as required and for it to be presented back to

Council for possible adoption following this.

Recommendation

1. That Council adopts Lachlan Interim Development Control Plan 2013 to take effect on

the day of gazettal of draft Lachlan Local Environmental Plan 2012.

2. Repeal the following plans and policies on the day that Lachlan Interim Development

Control Plan 2013 takes effect:

- DCP Building Lines 2002,

- DCP Land Use 1997,

- DCP Village Development 2001,

- DCP Industrial,

- DCP Outdoor Advertising,

- DCP for Exempt and Complying Development, and

- DCP for Subdivisions.

(Hall/Phillips)


6.3.4 CLOSED SESSION

NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION

It is necessary for the committee to adopt a resolution to formalise its intention to deal with certain

matters in closed session. The Local Government Act, 1993 requires the General Manager to identify

those matters which may be categorised as confidential in terms of Section 10A of the Local

Government Act, 1993.

The matter to be considered in closed session deals with the Contract 2012/05 – Construction of

new Condobolin Medical Centre – Consideration of tenders for Construction.

Any member of the public is entitled to make submissions to the meeting as to why the matter is to

be dealt with in closed session.

Recommendation

i) That pursuant to Section 10A 2(c) of the Local Government Act, 1993, the following

item be dealt with in closed session: Item 6.3.4.1 Contract 2012/05 – Construction

of New Condobolin Medical Centre – Consideration of Tenders for Construction

ii) That the reason for dealing with this item is it contains Information that would, if

disclosed, confer a commercial advantage on a person with whom the Council is

conducting (or proposes to conduct) business.

iii) That, in accordance with the resolution, the General Manager will report on this

matter to the meeting in closed session; and

iv) That the meeting be now closed to the public.

v) Council moved into closed session at 11.38am

(Phillips/Brady)

RESOLVED that Council move out of Closed Session and that the Recommendation be reported to

the public the time being 12.04pm.

(Brady/Phillips)


i) That Council note the report on the tenders for the construction of the new Medical

Centre in Condobolin in November 2012;

ii) That all tenders received for the construction of the new Medical Centre in

Condobolin be rejected as all conforming tenders are significantly above the budget

for this project.

iii) That subject to the Capital Expenditure Review on the new Medical Centre for

Condobolin being adopted at the ordinary Council meeting on 20 February 2013,

Council enter into a contract with BLD Constructions based on their submitted price

of $1,186,900 inc. gst for the construction of the new Medical Centre in Condobolin,

based on the plans and specifications as exhibited for the tender subject to them

providing additional information to satisfy the tender assessment criteria, for the

following reasons –

a) The tendered price submitted by BLD Constructions is the closest to the estimated


cost for this project, and is $82,254.23 lower than the next lowest tender;

b) BLD Constructions have recently constructed the Warren Shire Council Medical

Centre on time and on budget, with this centre being very similar in design, size and

building materials, with the project being designed and managed by the same

consultant that this Council has appointed;

c) The lack of information submitted by BLD Constructions resulting in them being

considered nonconforming is considered to be more from an oversight in the

information required to be supplied on tender closing time, as opposed to not having

this information available or the resources and ability to successfully undertake this

construction;

d) The knowledge of their performance in undertaking the Warren Medical Centre

construction in addition to the requirement for BLD to provide the required extra

information is sufficient information in this regard to appoint BLD Constructions

(Frankel/Ridley)

There being no further business the meeting closed at 12.05pm.

This is Page No.75 of the Business Paper of Lachlan Shire Council to be held 20 February, 2013 in the

Council Chambers, Molong Street, Condobolin.

7.1 GENERAL MANAGER

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery

Program


expected by the community

Operational

Plan

Councils long term financial plan is sustainable

Councils long term objectives are being met

Councils decision making and operational activities meet regulation

and community expectation

ATTACHMENT

Summary

This report advises Council of the progress being made on issues covered by resolutions passed at

previous council meetings which have not previously been completed within the monthly meeting

cycle.

Recommendation

That Council:

i) Noted the report; and

ii) Approve the deletion of all items marked “Completed”

Background

This item has been included in my report to ensure that all resolutions of Council are implemented

and Councillors are informed of action taken. Please find attached a schedule of resolutions

passed by Council over the past months in relation to which some action has been taken.


Items that have financial implications beyond normal budgeting will be reported separately to

Council for consideration.



7.1.2 DELIVERY PROGRAM QUARTERLY REPORT

Community

Strategic Plan


Strategic

Outcome


Delivery

Program

4.7.2 Council is meeting the objectives of its long term plans

Operational

Plan

Long term objectives are being met and reported to Council as

required by the regulation

ATTACHMENT

Summary

This report provides Council with an opportunity to review progress against the objectives

contained within the Delivery program and the Capital Works program for 2012/2013.

The relevant Officers have indicated against each objective progress to 31 December, 2013.

Recommendation

That Council note the report.

Background

Council is required to monitor progress against the completion of the objectives that are included

in the Delivery program and Operational Plan to ensure that it is meeting its obligations under the

Community Strategic Plan – Living Lachlan Style – 2022.

The attached report shows progress to 31 December, 2013 and also includes a detailed report

against the Capital Works projects included in the current budget. Following finalisation of the

Financial Reports for 2011/2012 and the approved revote’s will be added to this report.


Financial Implications emanating from the review of the 2012/2013 budget will be reported to the

Council meeting.



7.2 ENVIRONMENTAL SERVICES

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2013

Community

Strategic Plan


Strategic

Outcome

4.3 Orderly neat and attractive towns

Delivery Program 4.3.5 Provide regulatory services to control and abate health and fire

hazards and unsightly properties

Operational Plan Provision of regulatory services.

Summary

This report advises of the Development and Complying Development Applications approved

during the month of January 2013.

Recommendation

That Council notes the report on Development (DA) and Complying Development (CDC)

Applications approved during the month of January 2013.

DELEGATED

AUTHORITY

OR COUNCIL

CONSENT

NO

SUBJECT

LAND

NATURE OF

DEVELOPMENT

Delegated 2012/020 13-15 Grace Street,

Lake Cargelligo

New Fabrication Shed 42 X

18 X 7.5m

Delegated 2012/056 8 Lake Street, Lake

Cargelligo

Demolition of existing

house and construction of a

new dwelling

Delegated 2012/064 Lot 24, Dp 752328 New Transportable House

Delegated 2012/066 Lot 50, Dp1143102 Subdivision

Delegated 2013/001 Lot 98, 752329 Consolidation of Lots

Total number for January 2013: 5

Total value of works for January 2013: $640 000

Total number for January 2012: 3

Total value of works for January 2012: $921 500



7.2.2 MINUTES OF WILLOW BEND SPORTS CENTRE MANAGEMENT

COMMITTEE MEETING HELD 8.00 AM WEDNESDAY 6 FEBRUARY 2013

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.4 Well maintained recreational facilities and community buildings

that meet statutory and user requirements

Delivery

Program

3.4.3

Maintain and develop council owned buildings

Operational

Plan

None identified

ATTACHMENT

Summary

The purpose of this report is to present the minutes from the Lachlan Shire Council Willow Bend

Sports Centre Advisory Committee meeting held 6 February 2013, and present the

recommendations contained therein.

Committee Recommendations

The committee elected Councillor Denis Brady as the new chairperson.

(King/Redenbach)

The committee notes and receives the correspondence.

(King/Redenbach)

This report provides an overview of the activities regarding operations at the Willow Bend

Sports Centre for the months of August- February 2013.

(Gibson/King)

Background

The full minutes are included in the attachment section of this business paper.


Nil – the operations are within the approved budget.



7.2.3 MINUTES OF LACHLAN SHIRE COUNCIL CRIME PREVENTION COMMITEE

MEETING HELD 1PM WEDNESDAY 6 FEBRUARY 2013

Community

Strategic Plan


Strategic

Outcome

4.3 Orderly, neat and attractive towns

Delivery Program 4.3.9 Maintain an effective police presence through the towns

Operational Plan Meet quarterly with the Area Command.

ATTACHMENT

Summary

The Crime Prevention Meeting was held in the Council Chambers on 6 February, 2013.

Recommendations are as follows:

Recommendation

i) That Councillor Hall be elected as chair of the Lachlan Shire Council Crime Prevention

Committee;

ii) That leave of absence be granted to Mel Suitor, Senior Constable Dave Bell and Senior

Constable Daniel Greef, James Dobel, Crime Prevention Officer;

iii) That the Committee note the report from Sgt Gibson and Mr Reid;

iv) That the Committee note the report from Melanie Suitor, Road Safety Officer, Parkes

Forbes and Lachlan Shires;

v) The Committee note the report provided by Western Plains Regional Development

on the Youth Services and Community Drug Action Team activities;

vi) That the Committee note the report in relation to the proposed installation of CCTV cameras

in the Condobolin CBD area;

vii) That Council accept Norma Flemming’s resignation and note Norma’s support of the

Committee;

viii) That the Crime Prevention Committee name be changed to Safety in Lachlan Committee

and that the terms of reference and constitution and Crime Prevention Plan be reviewed and

bought back to the next committee meeting;

Background

The full minutes of the meeting are included in the attachments section of this business paper.

Financial implications Nil



7.2.4 ENVIRONMENTAL SERVICES AND PLANNING – QUARTERLY STATUS

REPORT ON CAPITAL PROJECTS

Community

Strategic Plan



Strategic

Outcome

3.4 Well maintained recreational facilities and community

buildings that meet statutory and user requirements

Delivery

Program

3.3.4

3.4.3

4.3.4

5.2.1

5.2.4

5.5.4

6.4.4

6.6.1

6.7.1

Upgrade memorial park in Condobolin

Maintain and develop council owned buildings

Install CCTV cameras to Main Street of Condobolin

Install a boat ramp in the Lachlan River at the SRA grounds

Complete the sedge path in Condobolin

Maintain effective collection and disposal services

Provide community halls and facilities that support cultural

experiences

Build a new Medical Centre at Condobolin

Allocate annually to the capital replacement needs of the

Condobolin District Retirement Village

Operational

Plan

Various identified linked to above

Summary

This report presents the 2012/13 Capital Works program for the Environmental Services and

Planning stream to end of December 2012.

Recommendation

That Council note the 2012/13 Capital Works program status report to the end of December

2012, for the Environmental Services and Planning stream.

Background

The report is included in the attachments section of this business paper. The main focus on the

first part of 2013/14 in the buildings section was in completing the older projects, such as the 35

Bathurst Street Museum Condobolin, the SRA Netball Soccer Cricket Kiosk, and of the newer

projects, works were commenced on the Lake Cargelligo Showground Shed, and planning works

continued on the new Medical Centre for Condobolin. Many of the projects are on track to be

commenced shortly, and finalised prior to the end of 2012/13, subject to staff and contractor

availability. The main focus at present is on getting the RTA HVIS shed completed, and starting

on the Tottenham Hall reclad. Many of the other projects are in the early to advanced planning

stages.



7.2.5 NEW MEDICAL CENTRE CONDOBOLIN – CAPITAL EXPENDITURE

REVIEW

Community

Strategic Plan

Goal 6 HEALTH WELLBEING AND CULTURE

Strategic

Outcome

6.6 Full time medical Services when needed

Delivery

Program

6.6.1 Build a new Medical Centre at Condobolin

Operational

Plan

Appoint Medical Centre Project Manager (Done)

Appoint Contractor to construct

ATTACHMENT

Summary

The purpose of this report is to table the draft Capital Expenditure Review for the new

Condobolin Medical Centre. A recommendation was presented to the December 2012 Council

meeting, and it was resolved that that the document be publicly exhibited for 28 days. The draft

report was tabled at the January 2013 Council meeting, and has completed the exhibition period.

No submissions were received in relation to this. Since the December and January meetings,

tender prices have been received for the construction, and also indicative estimates for the fit-out

of the new centre. This information is included in this report for Council to fully consider all

costs associated with this proposal, including the proposed refurbishment of the existing Melrose

Medical Centre, once the new one is operational.

Recommendation

i) That Council note the report on the draft Capital Expenditure Review for the new

Condobolin Medical Centre.

ii) That the draft Capital Expenditure Review for the new Condobolin Medical Centre

be adopted, with the following amendments –

Page 27 – delete ‘Councils financial position is not expected to be significantly altered

by this project, considering almost 50% will be grant funded’ and insert ‘Councils

financial position is not expected to be significantly altered by this project,

considering almost 35% will be grant funded’

iii) That suitable notification be submitted to the Division of Local Government as

required.

iv) That works proceed on the existing Medical Centre during and after the

construction of the new Medical Centre, as per the concept plans for the estimated

cost of $122,500.

Background

The Capital Expenditure (Capex) Reviews was prepared in accordance with the Division of Local

Government’s Director General’s guidelines pursuant to section 23A of the Local Government

Act 1993. Capex reviews are required for capital projects for infrastructure facilities, including

renovations and extensions that are expected to cost in excess of 10% of council’s annual ordinary



rate revenue or $1 million, whichever is the greater (GST exclusive). As the new Condobolin

Medical Centre project falls within the range of being over $1 million dollars (original estimated

cost $1,471,900 fitted out) and is greater than 10% of the Councils ordinary annual rate revenue

(14%), a capital expenditure review is required. The review has been prepared under the

Divisions 2010 guidelines, pursuant to section 23A of the Local Government Act 1993. Council is

required to undertake a capex review and notify the Division of Local Government, of the review

and of the project.


The projected cost of the development including GST is $1,396,900, should Council negotiate and

appoint the lowest price submitted in the tender process. The funds identified in council’s current

adopted budget, comprise the remainder of the Medical Centre reserve, approximately $525,000

and the grant of $500,000, equalling $1,025,000.

Since the preparation of the Cap ex review, and the January Council and February 2013

Committee meetings, a more accurate quote has been obtained for the furniture and fit out,

including medical and computer equipment. This is estimated at $90,000, down from earlier

estimates of $250,000 and $150,000. This involves bringing some of the more recent and suitable

medical equipment purchased by Council and Ochre over the past 2 – 3 years from the existing

centre into the new centre. This is acceptable as any use of the old centre would mostly be for

allied health services that could provide their own equipment.

The new breakup of the total project cost is as follows –

Total Building project cost (lowest price submitted inc gst) $ 1,186,900.00

Loose furniture and equipment inc gst $ 90,000.00

Consultant fees inc gst $ 120,000.00

Total Estimated Costs inc gst $ 1,396,900.00

Total Current funds available $ 1,025,030.00

Initial Shortfall $ 371,870.00

GST Component estimate (returns to Council) $ 126,991.00

Estimated reserve amount required $ 241,879.00

When considering that Council claim the GST back on these costs, the actual real dollar outlay

results in a cash transfer from the internal reserves of $241,879. Considering this, Council may

wish to approve in principal the proposed works to the existing Melrose Medical Centre – see

attached plans. Not all of these works could occur until after the new centre is built and operating,

to not impact on service delivery, but some external works possibly could, such as removal of the

front old garden beds, rear carport, and possibly redoing the fascia and window grills.

The internal works are considered important, given the existing Medical Centre is not at a stage

that warrants demolition, and would serve the community well for many more years, in a lesser

role in provision of Allied Health services. The external works including the cutting in of a new

door allow for a more linked facility, and a new internal reception at this area, would allow for the

existing reception to be retained for a possible separate business, such as dental, utilising the rear

entrance. The new reception lines up with the linked walkway from the new building. The other

external works including bagging and rendering the building are to present a more modern

appearance to better compliment the new centre.

Ochre health have been contacted and advised they are already working with several providers

such as pathology, podiatry and other services not currently available in the town. Ochre will

develop a business plan for both the old and new Centre for Council to consider, prior to letting



leases for either centre. It is anticipated that the allied health providers from the exiting Medical

Centre would be able to provide some financial return to Council.

Concept plans for the future work on the existing centre are now finalised to a concept stage, and

preliminary estimates place this work at $122,500, and comprise the following works –

Existing Centre purposed works

Cut in, supply and install new Auto Door in and lintels etc $ 15,000.00

New Ducted Refrigerated Air con (required in any event) $ 25,000.00

External cleanup works, include remove old a/cs, replace window

bars with crimsafe $ 7,000.00

Remove old carport $ 3,500.00

New Fascia (FC and Painted) $ 15,000.00

New Bagged/Rendered Brickwork to entire exterior $ 40,000.00

Internal changes/door widened/new reception $ 12,000.00

Front garden works $ 5,000.00

Total $ 122,500.00

Reserve amount required for new Medical Centre $ 241,879.00

Total reserve amount required if both projects are completed $ 364,379.00

Possibly savings would be available in utilising contractors whilst they are on site as some works

could occur.

Conclusion

The capex review has been prepared in accordance with the guidelines and has now been

exhibited. Council are now in a position to adopt this, and forward notification as required to the

Division of Local Government, and consider a report to appoint a builder for this project.



7.2.6 YOUTH SERVICES - WESTERN PLAINS REGIONAL DEVELOPMENT –

FINANCIAL REPORT ON 2011/12 YOUTH SERVICES PROGRAM

Community

Strategic Plan


Strategic

Outcome

6.2 Childcare services and facilities that meet the needs of young families

Delivery

Program

6.2.4 Work with community groups to provide youth services and facilities

across the shire

Operational

Plan

Ongoing program delivery

ATTACHMENT

Summary

This report presents the 2011/12 Western Plains Regional Development (WPRD) financial report

on the Youth Services Program. The report recommends the surplus of approximately $12,000 be

retained, and carried forward to spend on much needed repairs to the Lake Cargelligo and

Tottenham Youth Centres.

Recommendation

That Council note the 2011/12 Western Plains Regional Development financial report on the

Youth Services Program and approves the carryover of 12187.93 to be used for repairs to

the Youth Centres at Tottenham and Lake Cargelligo.

Background

Council funds Western Plains Regional Development annually, approximately $170,000 to

undertake Youth Services across the shire. There is a wide ranging program co-ordinated by Ms

Heather Blackley, and assisted by other staff at WPRD and also volunteers at the Youth Centres.

Centres operate at Condobolin, Lake Cargelligo, Tullibigeal and Tottenham. The programs

provide a great benefit to the youth of the area.


Council budget annually for the entire amount to be paid to WPRD, and so allowing for this

surplus to be carried forward will not impact upon the current budget.



7.2.7 CONTINUATION OF SUPPORT FOR BUSH BURSARY (STUDENT DOCTOR)

PROGRAM

Community

Strategic Plan


Strategic

Outcome

6.6 Full time medical Services when needed

Delivery

Program

6.6.2 Support programs to attract and retain medical professionals

Operational

Plan

Facilitate annual bush bursary program

ATTACHMENT

Summary

This report allows for tabling a letter from the NSW Rural Doctors Network thanking Council for

participating in the Bush Bursary/CWA Scholarship scheme in 2012, and invites Council to

participate in the scheme in 2013.

Recommendation

i) That Council notes the report on the Bush Bursary Sponsorship program 2013;

ii) That Council continues to support the Bush Bursary/CWA Scholarship by

participating in the scheme in 2013;

iii) That Council allocate funds in the 2013/ 14 budget to cover the scholarship and

administration costs;

Background

Council has received a written request from the NSW Rural Doctors Network (RDN) to

consider continuing the support provided in 2012 through participating in the 2013 Bush

Bursary/Country Women’s Association Scholarship Scheme. The scholarship will provide $3,300

to a medical student, who will agree to spend two weeks in a rural placement in the Lachlan Shire

during university holidays or over the Christmas break. Attraction and retention of medical and

nursing staff is critical to the health and wellbeing of the community and opportunities to support

projects aimed at attracting or up-skilling local students should be positively supported. This is a

key area identified in Council’s Delivery Plan for 2012/16. Council nominates a placement

coordinator (currently Francois Van der berg) who is responsible for liaising with the sponsored

student and organizing the activities for the placement including: liaison with local medical

practitioners and community groups, arranging accommodation, and arranging social aspects for

the two week placement.

It is recommended that Council continue with its support for this program.


The financial impact to Council would be $3,300 for the Bush Bursary scholarship, and staff time

to coordinate the visit and expenses for the traditional BBQ at the hospital. This would be

included in the draft budget for 2013/14. Council budgets $4000 annually for this program.

Attachment – Letter from RDN



7.3 TECHNICAL SERVICES

7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST

JANUARY 2013

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome


date technology


sewerage services


Summary

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham Town Water Supplies at

present are within the forecast allowable consumption requiring no action.

Recommendation

That Council note the report on town water supply consumption to 31st

January

2013.

Background

The month of January 2013 has seen minor rainfall and runoff received into the Lachlan Valley

catchment. Storage levels described below for Wyangala Dam and Lake Cargelligo Storage are

current as of 7th

February 2013.

Wyangala Dam storage is currently holding 81.1%, a volume of 987,851 ML. This is a decrease in

storage level of 6.1% since the last reporting period. State Water have set releases from Wyangala

Dam between 1,750 ML to 2,200 ML per day to supply water consumers downstream of the dam.

Lake Cargelligo Storage is holding 78.4%, a volume of 28,385 ML. This is a storage decrease of

10.0% since the last reporting period.

The recorded consumption for Council’s town water supplies ending 31st January 2013 is as

follows;

Surface Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Condobolin Jul 2012 47.24 ML 3.15%

Aug 2012 51.549 ML 3.44%

Sep 2012 67.375 ML 4.49%

Oct 2012 78.838 ML 5.26%

Nov 2012 99.973 ML 6.66%

Dec 2012 130.005 ML 8.67%

Jan 2012 154.983 ML 10.33%

Feb 2013 ML



Mar 2013 ML

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 629.963 ML 42.00%

Lake Cargelligo Jul 2012 27.360 ML 3.91%

Aug 2012 33.260 ML 4.76%

Sep 2012 40.870 ML 5.85%

Oct 2012 53.390 ML 7.64%

Nov 2012 63.760 ML 9.12%

Dec 2012 72.950 ML 10.44%

Jan 2013 83.410 ML 11.93%

Feb 2013 ML

Mar 2013 ML

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 375.000 ML 53.65%

Tottenham Jul 2012 3.852 ML B Section Pipeline

Township Aug 2012 4.697 ML B Section Pipeline

Sep 2012 7.183 ML B Section Pipeline

0.420 ML Leg O Mutton WTP

Oct 2012 8.013 ML B Section Pipeline


Nov 2012 9.007 ML B Section Pipeline


Dec 2012 6.923 ML B Section Pipeline


Jan 2013 9.340 ML B Section Pipeline


Feb 2013 ML

Mar 2013 ML

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 63.039 ML



Ground Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Condobolin Jul 2012 0.000 ML 0.00%

Aug 2012 0.000 ML 0.00%

Sep 2012 0.000 ML 0.00%

Oct 2012 0.000 ML 0.00%

Nov 2012 0.013 ML 0.00%

Dec 2012 0.000 ML 0.00%

Jan 2013 0.000 ML 0.00%

Feb 2013 ML

Mar 2013 ML

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 0.013 ML 0.00%

Lake Cargelligo Jul 2012 1.560 ML

0.26%

Aug 2012 0.740 ML 0.12%

Sep 2012 0.000 ML 0.00%

Oct 2012 0.210 ML 0.04%

Nov 2012 0.094 ML 0.01%

Dec 2012 16.803 ML 2.80%

Jan 2013 0.000 ML 0.00

Feb 2013 ML

Mar 2013 ML

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 19.407 ML 3.23%

Condobolin township water consumption is within the allowable allocation. A total of 1506

properties are connected to this scheme equating to a monthly usage of 102.91 kL per connected

property. Condobolin consumed 42.00% of the available surface water allocation to 31st January

2013 for the 2012/2013 water year, the forecast allowable total consumption for this period is

60.5%. Compared to the previous water year, surface water consumption is approximately 43.54%

higher for the period, 629.963 ML (2012/2013) compared to 438.879 ML (2011/2012). Level 2

Water restrictions are in place due to mechanical failures but this is expected to be removed prior

to the council meeting.

Lake Cargelligo scheme consumption is within the allowable allocation. A total of 810 properties

are connected to the scheme equating to a monthly usage of 102.98 kL per connected property.

Lake Cargelligo water supply scheme has consumed 53.65% of the available surface water

allocation to 31st January 2013 for the 2012/2013 water year, the forecast allowable total

consumption for this period is 60.5%. Compared to the previous water year, surface water



consumption is approximately 13.39% higher for the period, 375.000 ML (2012/2013) compared

to 330.730 ML (2011/2012).

Of the 83.41 ML processed at the Lake Cargelligo water treatment plant the village of Tullibigeal

and rural connections to the Tullibigeal – Kikoira Pipeline have consumed 11.302 ML,

approximately 13.5% of the water processed for the month of January 2013. A total of 154

properties are connected to this section of the scheme equating to a monthly usage of 73.39 kL per

connected property. This section of the scheme comprises 19.01% of the schemes total number of

connections.

A total of 253 properties are connected to the Tottenham town water supply scheme equating to a

monthly usage of 60.98 kL per connected property. The Leg O Mutton Water Filtration Plant at

Tottenham is presently supplementing the Tottenham town water supply when required. The

current storage level in the Leg O Mutton dam is 5.6 metres. Level 2 Water Restrictions are

implemented once monthly consumption increases above 50 kL per connected property or the Leg

O Mutton storage falls below 5.5 metres of storage. Notices reminding residents of Level 1

Conservation Water Restrictions in place since July 2010 were forwarded to residents during the

month of January. Level 2 Water Restrictions will need to be implemented once storage levels in

the Leg O Mutton dam fall below 5.5 metres of storage.


Income from water sales are reviewed each quarter of the year.



7.3.2 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI ABBA

BORE WATER SUPPLY PIPELINE PROJECT – PROGRESS REPORT PERIOD

ENDING 7TH FEBRUARY 2013

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND

SYSTEMS

Strategic

Outcome


date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program for water and

sewerage services


Summary

This report advises Council of the progress being made in relation to the Merri Abba - Lake

Cargelligo bore pipeline project.

Mitchell Water Australia have completed construction activities for the project. Modifications to

programming of telemetry SCADA, telemetry RTU’s and the VSD’s, and rectifications of

identified defects were completed by 11th

December 2012. Demonstration of the remaining

components of the system was achieved by Mitchell Water Australia on Tuesday 11th

December

2012.

Commissioning was started on 14th

December 2012 but was suspended after 6 days following the

identification of a number of defects and omissions.

On 23rd

December 2012 a thunderstorm occurred at Lake Cargelligo. This storm resulted in

electrical surges and brownouts, and a total loss of electricity supply to Lake Cargelligo and

surrounding districts (including Merri Abba). Commissioning could not restart due to damage to

equipment and control failure.

Council are awaiting notification on when the damaged equipment will be repaired/replaced and

the additional surge protection installed on site. Council anticipate early rectification of the above

problems by the Contractor and commissioning to recommence soon.

Recommendation

That Council note the report on the Merri Abba Project up to 7th

February 2013.

Background

In February 2010, Council was successful in securing grants to the value of $19M for the

construction of a bore water supply for the Lake Cargelligo town water supply. The grants are

jointly funded by the Australian Government and the NSW State Government in partnership with

Lachlan Shire Council.



The project is nearing completion. The target completion date of 30th June 2012 has been

exceeded due to a number of reasons including the flooding event which occurred in March 2012.

Mitchell Water Australia has completed construction activities for the project. Modifications to

programming of telemetry SCADA, telemetry RTU’s and the VSD’s, and rectification of earlier

identified defects were completed by 11th

December 2012.

Demonstration of the outstanding components of the system was achieved by Mitchell Water

Australia on Tuesday 11th December 2012. Technical and Engineering representatives of Lachlan

Shire Council, NSW Public Works and Mitchell Water Australia and their subcontractors were

present during the December 2012 testing and demonstration period.

Commissioning was started on 14th

December 2012 but was suspended after 6 days following the

identification of a number of omissions. These included;

1. Radtel Systems Pty. Ltd. were unable to provide training on the SCADA system until 16th and 17th

January 2013. Training is to be conducted concurrently with the commissioning period as

required in the contract.

2. A complete Operation and Maintenance Manual had not been provided for commissioning as

required in the contract.

3. Programming issues at the high lift pump station control was not allowing the intermediate

reservoir to maintain an acceptable level during operation. The intermediate reservoir drained

completely on at least one occasion.

4. Misting from the aeration system was providing an unsafe work environment.

5. Faults generated by the no-flow switches at the high lift pumping station resulted in pump failure

on both pumps after a brownout. This did not automatically reset as required.

Recommencement of commissioning was agreed to start Monday 14th January 2013 due to the

unavailability of the required representatives over the Christmas holiday period and to allow

Mitchell Water Australia to complete the required repairs/rectifications/provide documentation.

On 23rd

December 2012 a thunderstorm occurred at Lake Cargelligo. This storm resulted in

electrical surges and brownouts then in total loss of electricity supply to Lake Cargelligo and

surrounding districts (including Merri Abba).

Mitchell Water Australia and their subcontractors returned to site on Tuesday 15th January 2013 to

recommence commissioning. Mitchell Water Australia found the following to have occurred as a

result of the thunderstorm;

1. Three of the five ABB WaterMaster magflow water meter transmitters failed (possibly due to an

electrical surge).

2. The telemetry control RTU’s for Bore 2 failed (possibly due to an electrical surge).

3. Loss of electricity supply to the bore water supply control valve at Uabba Street. Power lines at the

corner of Uabba and Grace Streets blew down during the storm, emergency repairs were

undertaken by Essential Energy on 23rd December 2012 to reinstate electricity supply to the Lake

Cargelligo WTP. The control valve was left without electricity supply at this time. Electricity

supply to the control valve was reinstated be Essential Energy on 24th January 2013.

Commissioning could not restart due to the equipment and control failures.



Earlier thunderstorms/brownouts/surges had resulted in five of the ABB WaterMaster transmitter

cartridges failing previous to the three failures on 23rd

December 2012. Mitchell Water Australia’s

electrical subcontractor Ladd Electrical have had meetings with ABB Australia in this regard who

have recommended the installation of additional surge protection devices in the switchboards to

protect the meters.

Council are awaiting notification on when the damaged equipment will be repaired/replaced and

the additional surge protection installed on site. Council believes the additional surge protection

equipment has been acquired by the electrical contractor. The electrical drawings indicating the

required changes to include the additional surge protection devices were received Monday 4th

February 2013 for review.

Council have also received a copy of the revised Operations and Maintenance Manuals for review.

Council anticipate early rectification of the above problems by the Contractor and commissioning

to recommence soon.

Council and NSW public Works will be required to continue inspection and verification until the

project is completed.

Merri Abba Project Expenditure

No.

Job

Number Description

Source of

Funds Budget

Expenditure

YTD as at

27-11-2012

% of

est. Comment

1 W916.389

Water Supply L/C Project – In

Kind Contribution 100% LSC

$100,000.00 SBC

approved budget $118,399.23 118.4

2 W916.390

Water Supply L/C Project -

Feasibility Study 100% LSC $19,909.00 $19,909.00 100.0 Completed

3 W916.392


Production Bores

Offer 1 50%

NOW up to

$37,500

Offer 2

100% NOW

$153,916.83

LSC

$92,500

$130,000.00 SBC

approved budget

$153,916.83

NOW Offer 2 $287,318.60 101.2 Completed

4 W916.393


Pipeline Survey

50% Fed

50% NOW

$127,500.00 SBC

approved budget $127,944.18 100.3 Completed

5 W916.394


Geotechnical Investigation

50% Fed

50% NOW

$145,000.00 SBC


6 W916.395


Concept & Process Design

50% Fed

50% NOW

$77,500.00 SBC




Completed

7 W916.396


Detailed Design

50% Fed

50% NOW

$255,000.00 SBC

approved budget

Detail Design

$295,000.00 SBC

approved budget

Contract

Documentation $404,381.27 73.5 Completed

8 W916.397


Tender Advertisement &

Review

50% Fed

50% NOW

$122,500.00 SBC


9 W916.398


Preparation of EIS,/Ref &

Heritage Assessment,

Preparation of AHIP

Documentation

50% Fed

50% NOW

Offer 2

100% NOW

$96,083.17

$575,000.00 SBC

approved budget

$96,083.17 NOW

Offer 2 $493,974.63 73.6 Completed

10 W916.399


Obtain Approvals, Permits

And Licenses

50% Fed

50% NOW

$55,000.00 SBC


11 W916.400


Testing Demonstration

50% Fed

50% NOW

$183,000.00 SBC

approved budget $190,454.56 104.1 90%

Completed

12 W916.401

Water Supply L/C Project –

Pipeline Construction

50% Fed

50% NOW

$3,288,500.00

SBC approved

budget materials

$4,157,500.00

SBC approved

budget

construction $5,647,826.84 76.2

100%

Mitchell

Water

contract

completed

13

W916.402


Bore Pumping Station

Construction

50% Fed

50% NOW

$846,500.00 SBC

approved budget

materials

$278,500.00 SBC

approved budget

construction $1,015,858.07 90.3

100%

Mitchell

Water

contract

completed

100%

Radtel

Systems

contract

completed

14 W916.403


Reservoir Construction

50% Fed

50% NOW

$750,000.00 SBC

approved budget

materials

$523,500.00 SBC

approved budget

construction $848,944.18 66.7

100%

Mitchell

Water

contract

completed



15

W916.404


Electricity Supply

Construction

50% Fed

50% NOW

$2,960,000.00

SBC approved

budget $1,625,302.14 54.9

100%

Mitchell

Water

contract

completed

16 W916.422


Balance Tank & High Lift

Pump Station

50% Fed

50% NOW

$1,555,000.00

SBC approved

budget materials

$700,000.00 SBC

approved budget $1,964,556.50 87.1

100%

Mitchell

Water

contract

completed

17 W916.423


Iron & Manganese Treatment

System

50% Fed

50% NOW

$750,000.00 SBC


100%

Mitchell

Water

contract

completed

18 W916.424


Fit for Use Pipeline

50% Fed

50% NOW

$225,000.00 SBC

approved budget

materials

$275,000.00 SBC

approved budget

construction $353,601.51 70.7

100%

Mitchell

Water

contract

completed

19 W916.425


Telemetry

50% Fed

50% NOW

$375,000.00 SBC


100%

Mitchell

Water

contract

completed

20 W916.439 Financing Costs

100%

interest from

NOW grant $130,000.00 $122,845.01

Overdraft

completed

TOTALS $19,149,909.00 $14,631,049.80 76.40

Breakdown of Total Project Budget for Merri Abba Pipeline Project

Strengthening Basin Communities $ 9,270,000.00

NSW Office of Water Offer 1 – Test bore drilling $ 37,500.00

Offer 2 – Approvals and production bores $ 250,000.00

SBC Partnership Grant $ 9,250,000.00

Lachlan Shire Council Cash $ 92,500.00

In-kind $ 100,000.00

Pre-grant investigation $ 19,909.00

Interest from NOW grant $ 130,000.00

Total Funds: $ 19,149,909.00



Mitchell Water Australia Payment Schedule

Contract Sum ($)

Tender Price = $11,600,357.27

Variation 1 = $22,172.50

Variation 2 = $18,976.15

Variation 3 = $5,306.70

Variation 4 = $52,854.84

Total = $11,699,667.46

Contractor Claims for Payment

Claim No. Amount Payment Made

1 $319,013.06 YES

2 $2,662,218.64 YES

3 $2,349,425.85 YES

4 $2,007,968.75 YES

5 $1,155,609.12 YES

6 $1,159,075.95 YES

7 $1,028,610.92 YES

8 $599,552.37 YES

9 $325,815.21 YES

Total $11,607,289.87

Contract sum remaining = $92,377.59



NSW Office of Water Grant $9,250,000

Claim No. Payment sought by Council Invoiced/Receipted

1 $2,270,000.00 Receipted

2 $807,963.64 Receipted

3 $631,910.31 Receipted

4 $1,018,263.67 Receipted

5 $578,528.89 Receipted

6 $581,023.55 Receipted

7 $493,629.54 Receipted

8 $327,759.96 Receipted

9 $170,069.12 Receipted

Total $6,879,148.68

Strengthening Basin Communities Grant $9,270,000

Claim No. Payment sought by Council Invoiced/Receipted

1 $223,750.00 Receipted

2 $166,250.00 Receipted

3 $236,250.00 Receipted

4 $1,516,400.00 Receipted

5 $1,597,100.00 Receipted

6 $788,125.00 Receipted

7 $866,445.00 Receipted

8(i) $626,250.00 Receipted

8(ii) $398,260.00 Receipted

8(iii) $50,000.00 Receipted

8(iv) $128,600.00 Receipted

Total $6,597,430.00


The project is continuing within budget. The overdraft facility has been closed. Council are unable

to make further claims for reimbursement from the Federal and State Government until the project

is complete. All values in this report exclude GST.



7.3.3 LACHLAN SHIRE TRAFFIC COMMITTEE

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.1 Efficient transport networks that meet community and business

needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and improvements in

accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and improvements program

ATTACHMENT

Summary

Council Traffic Committee met on Thursday 06 February 2013. The following recommendations

are referred to Council for determination.

Recommendation

That Council:

1. Note the status of outstanding matters from previous Local Traffic Committee meetings.

2. Note the Road Safety Officers report to the Traffic Committee.

3. Install R9-213 High Pedestrian Activity Signs in Bulbodney Street and Umang Street and

that signs in Bulbodney Street be extended out to the intersection of Moodana and Merilba

Streets.

4. Approve the Traffic Plan No LSC 001/013 for the Condobolin Picnic Races.

5. Approve the Traffic Plan No LSC 002/013 for the Tottenham Picnic Races.

6. Approve the Traffic Plan No LSC 003/013 for the Tullibigeal Picnic Races.

7. Approve the Traffic Control Plan Nos. LSC 004/013; LSC 005/013; LSC 006/013 & LSC

007/013 for the Condo 750 Rally.

8. Note the Speed Zone Review Report for McInnes Street and Brooks Lane, Lake Cargelligo.

9. Prepare a concept plan for a Heavy Vehicle by-pass in Condobolin for submission for the

next traffic committee.

Background

The details of the matters considered by the Traffic Committee are outlined in the attachment. The

matters requiring Council to make determinations are shown above.


Nil



7.3.4 GUM BEND LAKE ADVISORY COMMITTEE

Community

Strategic Plan



Strategic

Outcome

3.4 Well maintained recreational facilities and community buildings

that meet statutory and user requirements

Delivery

Program

3.4.7 Progressively review and update public amenities across the shire

Operational

Plan

None identified

ATTACHMENT

Summary

The Advisory Committee met on 6 February 2013. And this reports represents a summary.

Recommendation

That Council;

1. Note the present position with implementing the pontoon proposal at Gum Bend

Lake

2. Note the present position with implementing the provision of two benches and shelter

sheds at Gum Bend Lake

3. Note the volume of water being used to fill Gum Bend Lake

Background

The committee has been formed to advise Council on strategic issues with the management of

Gum Bend Lake. The reports are in the attachment.


There is no further financial implication other than that included in the 2012/13 Operational Plan.



7.3.5 WEST WEIR ADVISORY COMMITTEE

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome


Delivery

Program

3.5.2 Actively seek grant programs to fund Council and community

projects

Operational

Plan

3.5.2 Continue to seek grant funding

ATTACHMENT

Summary

The Committee met on 6 February 2013 and the following recommendations are submitted for

Council’s consideration.

Recommendation

That Council note the report on progress with Condobolin West Weir study.

Background

The committee has been formed to advise Council on how to progress the construction of the

Condobolin West Weir.


Nil at this time.



7.4 CORPORATE AND COMMUNITY SERVICES

7.4.1 FINANCE AS AT 31ST JANUARY 2013

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report advises Council of the payment of accounts and levels of investment as at the 31st

January 2013

Recommendation

That Council note the payment of accounts totaling $2,165,446.96 and the level of

investment as detailed in the investments report.

Payment of Accounts

Accounts paid for the Month of January 2013 totaling $2,165,446.96 have been fully checked and

certified as to receipt of goods and/or the rendition of service, prices, computations and castings,

by the relevant Council officer. There was no expenditure involving investment of funds during

the month.

Investments

Financial Statements and the Investment Report drawn up in accordance with Clause 16(1) Local

Government (Financial Management) Regulation 1999 are detailed below. I hereby certify that the

above investments have been made in accordance with the Act, the Regulations and the Council’s

investment policies.


INVESTMENT BALANCES AS AT 31 JANUARY 2013

DATE

PLACED

DUE

DATE INSTITUTION PRODUCT

S & P

RATING RATE FACE VALUE

% OF

PORTFOLIO

MARKET

VALUE

Call St George – General Fund Call Account AA- 3.60% 499,000.00 2.18% 499,000.00

Call St George – Medical Centre Call Account AA- 3.60% 275,000.00 1.20% 275,000.00

Call NAB Call Account AA- 3.75% 1,600,000.00 6.99% 600,000.00

27-Nov-2012 08-Feb-2013 Bank West Term Deposit AA 4.45% 1,000,000.00 4.37% 1,000,000.00

16-Nov-2012 09-Feb-2013 Defence Bank Term Deposit NR 4.50% 1,000,000.00 4.37% 1,000,000.00

17-Feb-2011 17-Feb-2013 NAB Term Deposit AA- 6.65% 1,000,000.00 4.37% 1,000,000.00

24-Aug-2012 25-Feb-2013 Westpac Term Deposit AA- 4.92% 1,000,000.00 4.37% 1,000,000.00

06-Sep-2012 05-Mar-2013 People’s Choice Credit Union Term Deposit BBB+ 4.77% 1,000,000.00 4.37% 1,000,000.00

18-Sep-2012 18-Mar-2013 Bendigo Bank Term Deposit A- 5.05% 400,000.00 1.75% 400,000.00

21-Dec-2012 25-Mar-2013 ME Bank Term Deposit BBB 4.70% 1,000,000.00 4.37% 1,000,000.00

21-Dec-2012 15-Apr-2013 ME Bank Term Deposit BBB 4.70% 1,000,000.00 4.37% 1,000,000.00

27-May-2011 28-May-2013 RaboBank Term Deposit AA 6.70% 1,000,000.00 4.37% 1,000,000.00

28-Nov-2012 25-May-2013 RaboBank Term Deposit AA 4.60% 1,000,000.00 4.37% 1,000,000.00

18-Sep-2012 18-Sep-2013 Bendigo Bank Term Deposit A- 4.95% 300,000.00 1.31% 300,000.00

5-Nov-2010 05-Nov-2013 Widebay Aust Term Deposit BBB 7.15% 1,100,000.00 4.81% 1,100,000.00

31-May-2012 31-May-2014 Quay Credit Union Term Deposit NR 5.50% 1,000,000.00 4.37% 1,000,000.00

13-Oct-2012 13-Oct-2014 Rural Bank Term Deposit A- 4.80% 1,000,000.00 4.37% 1,000,000.00

31-May-2012 1-Jun-2015 Bank of Queensland Term Deposit BBB+ 5.25% 1,300,000.00 5.68% 1,300,000.00

6-May-2011 05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.37% 1,000,000.00

31-May-2012 31-May-2016 Investec Term Deposit BBB- 5.47% 900,000.00 3.93% 900,000.00

3-Jun-2011 09-May-2016 Westpac FRN AA- 4.74% 1,800,000.00 7.87% 1,824,804.00

1-Sep-2011 21-Jun-2016 UBS/NAB FRN AA- 4.55% 1,400,000.00 6.12% 1,411,438.00

1-Jun-2012 31-May-2017 RaboBank Term Deposit AA 5.90% 1,300,000.00 5.68% 1,300,000.00

UBS/Grove Blackrock Units 0.00% 7,107.35 0.03% 7,107.35

UBS Cash Account 260.40 0.00% 152.08

22,881,367.75 100.00% 22,917,501.43



STATEMENT OF CASH BOOK BALANCES AS AT 31 JANUARY 2013

GENERAL TRUST

Opening Balance 01-Jan-2013

877,039.52 2,000.00

Add: Receipts

2,141,298.94 -

Less: Payments

-2,165,446.96 -

Closing Balance 31-Jan-2013 852,891.50 2,000.00

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Councils accounts as at 31

January, 2013.



7.4.2 REPORT – RECENT GRANT APPLICATIONS

Community

Strategic Plan


Strategic

Outcome

4.2 Successful Grant funding

Delivery

Program

4.2.1 Seek grant funding for community initiatives and projects

Operational

Plan

Engage with State and Federal Government agencies and

develop partnerships to deliver projects in the shire

Summary

This report is to inform Council of the outcome of recent Grant applications.

Recommendation

That Council notes the report.

History

Program Project Funding

sought

Total Project

Cost Council

Contribution

QBR

adjustment

required if

successful

Outcome

1 NSW Crown Lands

Division

Pest and Feral Animal

Program 2012/13

Eradication program

$18,000 Current

Budget

No Pending

Announcement

date not

advised

2 NSW Country Passenger

Scheme

Taxi Stand upgrade $40,000 Nil No Successful

$50,000

3 NSW Country Passenger

Scheme

Bus Stop upgrade $20,000 Nil No Successful

$10,000

4 Environmental

Restoration &

Rehabilitation Program

Sedge pathway over three

years

$60,000 Nil No Pending

Announcement

date not

advised

5 Department Sport &

Recreation Participation

and Facilities Program

Rugby League ground

amenities Condobolin

$50,000 $50,000 Yes Unsuccessful



6

NSW Community Building

Partnership

Dubbo Electorate –

Sealing of Waste Transfer

Tip face and entry at

Derriwong

$15,000

$15,000

Yes Pending

Announcement

March 2013

7

NSW Community Building

Partnership

Barwon Electorate –

Replacement of starting

blocks Tottenham Pool

$8,000

$8,000

Yes Pending

Announcement

March 2013

8 NSW Community Building

Partnership

Murrumbidgee Electorate

– Renovation of the

Memorial Park toilet block

Condobolin

$20,070

$20,070

Yes Pending

Announcement

March 2013

9 Local Govt Shires Assoc

Ageing Population Grant

Community Cntr lift

$25,000

$28,000

Yes Unsuccessful

10

Regional Development

Australia

Round 3 – Pat Timmins

Oval Facilities, Ground

Improvement and

Irrigation

$500,000

$623,300

Yes EOI

successful.

Announced

14th February,

13. Council

now

proceeding to

full application

to be submitted

by 20th March,

13.

11 Regional Development

Australia

Round 4 – Completion of

the Hillston to Eumungerie

Roadlink

$875,000

$875,000

Yes Pending

Announcement

14th Feb 2013

12

Tourism Infrastructure

Regional Funding –

Federal Funding

Completion of Stage 2

Lake Walkway;

Development of the

walkways around Gum

Bend Lake and into

Condobolin; Project title -

Walk the Talk - Wiradjuri

Experience

$200,000

$200,000

No

Pending

Announcement

date not

advised




Some projects as listed, if successful, will require an adjustment to the quarterly budget.

7.4.3 CONDOBOLIN SPORTS PROMOTION REQUEST~IN-KIND ASSISTANCE

Community

Strategic Plan

Goal 1 Grow a resilient Community

Strategic

Outcome

1.1 Vibrant Tourism Industry

Delivery Program 1.1.3 Work with event organisers on the implementation of events

Operational Plan Increase attendance at events

ATTACHMENT

Summary

This report is to advise Council of a request for assistance for the 2013 Slattery Auctions Condo

750 by Condobolin Sports Promotions and asks for determination of the level that will be

provided.

Recommendation

That Council:-

i) Provide a Traffic Control Plan, assist with production of accurate maps; the

printing of maps and use of the Council GPS system.

ii) Provide Barricades Bollards and Netting as arranged prior to the event with

reference to the Traffic Control Plan.

iii) Allow the use of 4 shire vehicles (Toyota Prado’s) to transport medical personnel.

Vehicles to be driven at all times by volunteers who are Council staff.

iv) Provide a projector, screen and PA system for the event.

v) Install the 750 banner in the main street 1 month prior to the event.

vi) Ensure all hire fees and refundable security deposits for not for profit

organisation’s are paid prior to the event. (NB currently a 66% discount applies as

per Council’s current fees and charges).

vii) Ensure that all of Councils Event Management requirements are met.

Background

The Slattery Auctions 750 is being held the 12th

13th & 14

th April 2013.

This is an annual motorbike and 4WD cross country race that Council supports with in kind and

assistance each year.

The event attracts visitors to Condobolin and surrounding district and boosts the local business

economy including motels, hotels, clubs and service station operators.

Council is providing a cash contribution from the 2012/13 Community Funding Program of

$3500.00.

It is estimated the cost to Council of in-kind assistance will be $5480.00


The management plan contains a budget for in kind assistance to special events.



7.4.4 QUARTERLY BUDGET REVIEW AS AT 31ST

DECEMBER 2012

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


expected by the community

Operational Plan Councils long term financial plan is sustainable

Councils long term objectives are being met

Councils decision making and operational activities meet

regulation and community expectation

ATTACHMENT

Summary

This report and attachments provide details of the budget review to 31 December 2012. Council

had originally adopted a budget showing a small deficit in General Fund. If adopted this review

will result in a $30,119 increase in the Budget deficit, net adjustments to Water and Sewer Funds

are adjusted through their respective reserves and have a nil affect on the consolidated budget

result. The new budget result is a deficit of $94,409

Original Budget Position at Sep review Position this Review

General Fund ($32,410) Deficit ($64,290) Deficit ($94,409) Deficit

Water Fund Nil Surplus Nil Surplus Nil Surplus

Sewer Fund Nil Surplus Nil Surplus Nil Surplus

Recommendation

That:

i) The report on the Budget Review as at 31 December 2012 be noted.

ii) The budget variations contained therein be adopted.

Background

The following statement is made in accordance with clause 203(2) of the Local Government

(General) Regulations 2005.

It is my opinion that the Quarterly Budget Review Statement for Lachlan Shire Council for

the quarter ended 31 December 2012 indicates that Council’s projected financial position at

30 June 2013 will be satisfactory at year end.

Signed: _____________________ Date:___/____/_____

Responsible Accounting Officer, Lachlan Shire Council



General Fund

The December 2012 budget review is showing the budget deficit increasing by $30,119 to a

deficit of $94,409. The adjustments which result in the increased deficit are listed below:

Function and comment Projected

Budget Variance

$

04100 – Health Administration and Inspection Expenditure

West Weir Investigation Study

+30,000

04073 – Contribution to Rural Fire Service

Reduction in Final Approved 2012/13 Program

-33,631

07240 – Sports Grounds & Recreation Facilities Capital Work

Lake Cargelligo Showground Shed

+33,750

The following adjustments which offset each other and have nil impact on the budget bottom line

are also recommended for adoption:

Function and comment Projected

Budget Variance

$

01810 - Aged & Disabled Revenue

Transfer from Trust for CVRV Capital Works

- 6,335

07810 - Aged & Disabled Capital Work

See above transfer from Trust for CDRV Capital Works

+ 6,335

02180 - Other Business Undertakings Revenue

Children’s services rent for New Building

-29,700

04180 – Other Business Undertakings Expenditure

Building maintenance expenses for Children’s Services Building

+29,700

03760 - Children’s Services Expenditure

Utilisation of 2011/12 Surplus for New Building expenditure

- 17,800

07760 – Children’s Services Capital Expenditure

Utilisation of 2011/12 Surplus for New Building expenditure

+17,800

01820 – Community Activities – Events and Grants Revenue -2,249



Grant for Lake Tourism Centre volunteers

03820 - Community Activities - Events & Grants

Expenditure for Lake Tourism Centre Volunteers

+2,249

01850 – Home and Community Care Revenue

Home Care brokerage Charge

-216

03850 – Home and Community Care Expenditure

Additional expenses for Home Care brokerage

+216

01510 – Works / Labour Overheads Revenue

Workers Compensation recoveries

-55,000

03510 – Works / Labour Overheads Expenditure

Workers Compensation claims expenses

+55,000

02070 – Rural Fire Service Revenue


+56,233

04070 – Rural Fire Service Expenditure


-16,968

08070 – Rural Fire Service Capital Works


-39,265

01320 – Traffic Facilities / Road Furniture Revenue

Grant – Taxi Rank and Bus Shelter

- 60,000

07320 – Traffic Facilities / Road Furniture Capital Works

Additional expenses for LEP

+60,000

01720 – Swimming Pools Revenue

Electricity costs responsibility of Contractors

-43,000

03720 – Swimming Pools Expenditure

Electricity costs responsibility of Contractors

43,000

Water Fund

21000 - Water Fund Revenue

Grant for finalisation of Merri Abba

-800,000



23000 – Water Infrastructure Operations Expenditure

Reduced Insurance costs

-15,000

25000 – Transfer From Water Fund Reserve

Reduced Insurance costs

+15,000

27000 – Water Infrastructure Capital Works

Finalisation of Merri Abba

+800,000

Sewer Fund

33000 - Sewerage Services Operations Expenditure

Increased Insurance and Utility expenses

+39,614

33100 – Sewerage Services Asset Maintenance Expenditure

Emergency repairs Lachlan Street Pump Station

+20,000

35000 – Transfer from Sewer Fund Reserve -59,614

8.0 DEPUTATIONS

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR

25 01 13 Dinner with Australia Day

Ambassador

Dinner with Australia Day Ambassador, Councillors

and the General Manager.

26 01 13 Australia Day Activities Condobolin Breakfast

Lake Cargelligo Awards ceremony and morning tea.

Tullibigeal Awards ceremony and lunch.

Fifield Awards Ceremony

Tottenham Awards ceremony and dinner.

05 02 13 Photo Shoot – receiving new

catipillar

05 02 13 Maurice Simpson recognition

dinner.

Attended Mo Simpson’s recognition dinner with GM.

06 02 13 Committee Meetings

08 02 13 Dr Allen’s Farewell Dinner

12 02 13 Precinct Committee Meeting Community Precinct Committee meeting at Parkes

attended by Mayor and GM’s from Parkes and Forbes.

12 02 13 Local Land Services Local Land Services Meeting held at Grenfell.

Attended with Councillors Medcalf and Ridley and the

General Manager.

10.0 NOTICES OF MOTION

11. 0 DELEGATES REPORTS

11.1 AUSTRALIA DAY 2013 – CR FRANKEL

On 26 January 2013 my wife Betty and I were invited to spend Australia Day in Penrith. As you would

be aware Penrith City Council and Lachlan Shire Council signed a Friendship Agreement in August

2006 and I along with Councillor Paul Phillips are the Lachlan Ambassadors for the relationship.

My first engagement for the day was my attendance at a Citizenship Ceremony where Penrith welcomed

69 new citizens into its community and Australia. This was a proud moment and the Ceremony was a

very happy occasion for all.

Penrith’s Australia Day Ambassador was Mr Tim Shaw, Australia’s best contemporary salesman … he’s

a real ‘Best Seller’. Tim Shaw is an actor, talk-back radio and TV presenter as well as an author.

From left to right: Mrs Tanya Davies MP, Member for Mulgoa, Joanne Ryan Penrith City Council’s

Partnerships & Events Officer, Mr Tim Shaw, Councillor Mark Davies Mayor of Penrith and Councillor

Max Frankel Lachlan Shire

Penrith City Council then provided an “Aussie” BBQ lunch for its newest citizens and all invited guests

to enjoy.

The afternoon’s activities consisted of a Premier’s Reception and Penrith’s ‘Celebrations at the Lakes’,

both held at the Sydney International Regatta Centre, Penrith Lakes.

The Premier’s Reception commenced at 5.00pm and was hosted by Mr Stuart Ayres MP, Member for

Penrith.

The ‘Celebrations at the Lakes’ commenced at 6.00pm with a full program of entertainment, including

performances by Timomatic, Seattle Sound and concluded with a fireworks and laser show spectacular.

It was a great day !

Councillor Max Frankel Lachlan Shire Council

12.0 CORRESPONDENCE

12.1 TOTTENHAM WAR MEMORIAL EARLY CHILDHOON CENTRE

ATTACHMENT

Correspondence received from the Tottenham War Memorial Early Childhood Centre, thank Council for

its support at the recent Tri-annual fundraising event.

Recommendation

That Council note the correspondence.

12.2 FINANCIAL ASSISTANCE GRANTS

Correspondence received from the Hon Simon Crean MP thanking Council for its letter of 16 October

2012, concerning Financial Assistance Grants allocation for 2012-2013 and advising that the reason for

this year’s larger than expected negative adjustment is because there was a reduction in the CPI figures

as well as an adjustment downwards of Australia’s population estimates.

Recommendation

That Council note the correspondence from the Hon Simon Crean MP.

12.3 CONDOBOLIN PONY CLUB

Correspondence received from the Condobolin Pony Club thanking Lachlan Shire Council for the

assistance with the grounds.

Recommendation


12.4 DAY LIGHT SAVING

Correspondence received from the Attorney General & Justice Department thanking Council for its

correspondence regarding daylight saving and advising the NSW Government has no plans to change

the current daylight saving provision however notes that the Government is conscious of the impact of

daylight saving on some communities.

Recommendation

That the Council note the correspondence.

12.5 CONDOBOLIN CLOTHING

Correspondence received from Condobolin Clothing thanking council for the great Christmas banners in

the street.

Recommendation


13.0 COMMON SEAL

14. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN

15.0 MATTERS RULED URGENT BY THE MAYOR

attachments

This is Page No.129 of the Business Paper of Lachlan Shire Council to be held 16 January, 2013 in the Council

Chambers, Molong Street, Condobolin

ATTACHMENT 7.1.1

REPORT TO COUNCIL UPDATING PROGRESS ON PREVIOUS

RESOLUTIONS

As at December 2013 Council Meeting

Date Detail Office

r

Action taken to date Anticipated

date of

completion

That investigations be made

for an ablutions block at the

Fifield Recreation Grounds

DESP Consulted with Fifield Town

Committee, Consulted with

SRA committee on 13.2.2013

re this matter, project good to

proceed. Slab to be laid and

building moved. Works

commenced 14 02 13.

End June

2013

That a report be brought

back to the next meeting of

the Corporate Services

Committee to enable

Council to review the

Planning a Public Event

procedure manual.

GM

MED

Event procedure manual

under review. Councillor

workshop held 12 August.

Section 355 Committee

training scheduled for 28 Feb

& 1 March.

Community

Meetings

held with

good

attendance

Expect to

have revised

manual for

public

exhibition

following the

community

meetings

Themed street tree

replacement program to be

developed for Condobolin,

Lake Cargelligo and

Tottenham

DTS This is programmed for early

next calendar year.

March 2012.

RESOLVED that Council

employ a Town Planner,

Consultant or

Draughtsperson for the

upgrade of Foster Street re:

from Canada Street to Lake

DTS A Penrith City Council

landscape architect visited

Lake Cargelligo the week

commencing 18 June. A

report with recommendations

is expected in early 2013

March 2012.

This is Page No.130 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held

20 February, 2013 in the Council Chambers, Molong Street, Condobolin.

Street, Lake Cargelligo.

That construction of banner

poles for Lake Cargelligo

continues and Tottenham

Councillors confer with

owner of the Hotel and

advise if they wish to

continue.

DTS Lake Cargelligo banner poles

under review as part of the

landscape project.

Tottenham banner poles are

installed.

Ongoing

RESOLVED that Lachlan

Shire Council approach the

Australian Government to

fast track the roll out of the

National Broadband

Network (NBN) through the

major centres of the Lachlan

Shire. Being a Rural

Remote Region this will

have the obvious benefits

for not only E-Commerce

but especially for E-

medicine and E-Health.

MED MED liaising with NBN

Rollout team.

(Note: Centroc have been

very active on this issue and

have failed to influence the

rollout timetable. The Federal

Government have announced

the timing of the satellite

coverage that will apply to

some areas of the shire)

Ongoing


Shire Council actively seek

to promote itself as a

“Renewable Energy

Production” friendly Shire.

This should not only include

the use of Biomass such as

Mallee Trees but also solar

photovoltaic, solar thermal

and wind production farms.

MED

GM

Meeting 6 Feb with DII&T,

CWFS, UWS & VFFF

representatives to discuss

future research opportunities

around renewable energy.

Council has written to all

leading producers of Solar

and Wind power inviting

them to consider Lachlan

Shire in their planning and to

visit the shire if the wished.

Two responses received and

they have been submitted to

Council.

Discussions held with DPI

regarding a possible grant

A report will

be submitted

to Council in

February

2013

outlining a

Solar Energy

Proposal.



application

Investigate the suitability of

the current site of the

Condobolin Filtration Plant

for replacement with a new

facility. The current facility

is ageing infrastructure and

will need renewal by

2015/2016. If the current

site is unsuited then a new

site needs to be identified

and established with the

relevant approvals in place.

That the Director bring

forward a report on

undertaking a feasibility

study for a water treatment

plant for Condobolin

DTS A workshop including PWD,

Health and NOW was held

on the 28 November 2012.

The staff’s proposal for

upgrading the WTP was

tabled and generally

endorsed. A report was

submitted to Council in

February 2013 outlining the

proposal. COMPLETE

February

2013


Shire Council urgently

investigate strategies to

attract Private Veterinary

Services to Condobolin.

DESP All vets contacted require

Council support to establish a

presence – Council direction

required.

Ongoing, no

subsidised

premises

identified

and that is

what they all

require.


Shire Council reinvestigate

the construction and

operation of a Fluoride

dosing unit for the Lake

Cargelligo Town Water

Supply system.

DTS A funding application has

been submitted to the State

Government.

Awaiting response.

Ongoing


Shire Council investigates

and then improve the

landscaping on the William

Street side of the Willow

Bend Sports Stadium in

Condobolin

DESP Quote from S Huggins

obtained, proceeding with

this after this summer.

April 2013




Shire Council investigate

and resource the

reintroduction of Business

Awards in Lachlan Shire on

a Biennial Basis.

MED Approached I&I for

sponsorship of section of

Business Awards, will apply

for funding in 12/13 FY

2012/13


investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

DTS To be investigated early next

year.

April 2013


investigates and provides

adequate street lighting in

Goobang Street,

Condobolin.

DTS To be investigated early next

year.

April 2013

RESOLVED that

investigations take place

into a new location for

Youth Services in

Condobolin.

DESP No action undertaken as yet. June 2013

Install/replace ‘School

Zone’ and ‘End School

Zone’ signs around the Lake

Cargelligo Central School

DTS Signs received, quote

approved by RMS 7/8/12,

work commenced.

February

2013

Support the installation of

blisters in

Conapaira/Canada Streets

and at the ‘Children’s

Crossing’ in Canada Street.

DTS Awaiting grant opportunities

Replace the raised

temporary island at the

intersection of Silos Road

ad Melrose Road with a

painted median with

reflective markers

DTS Report submitted to Council

17 October 2012. Placed on

works roster.

April 2013

Install/replace ‘School DTS Signs received, quote February



Zone’ and ‘End School

Zone’ signs around the

Condobolin Public School;

St Xavier School;

Condobolin High School;

M.E.T School; St Joseph’s

Primary School and the

Tullibigeal Public School

approved by RMS 7/8/12,

work commenced.

2013

Support the installation of

blisters in Busby Street;

Officers Parade; Molong

Street and Williams Street.

DTS Awaiting grant opportunities

for funding.

Further that RMS be

requested to investigate

extending the school zone in

Officers Parade.

DTS To be investigated.

Install of guide posts to

prevent parking too close to

the intersection of MR57S

and MR7513 and to refresh

the line marking of this

intersection and to define

the holding line within the

intersection. Improve the

table drain drainage and

extend the seal north of the

intersection.

DTS Instructions issued for work March 2013

Upgrade and install crossing

signs in Orange Street.

Remove the old candy poles

in Orange Street

DTS Instruction issued for work February

2013

Improve the southern side of

the Road by installing a

gravel pad and to install

‘School Bus Route’ signs

along the route

encompassing the Poverty

DTS Signs installed and pad

scheduled with future

shoulder grading.

February

2013



Point Bus Stop.

Contact Transport NSW to

obtain all relevant

information of all Bus

Routes within the Lachlan

Shire and designated Bus

Stops.

DTS Will soon be attended to. March 2013

Request school bus

operators confirm that the

information supplied by

Transport NSW is correct

DTS Will attend to once

information is received.

Ongoing

Install ‘School Bus Route’

signage on Melrose Street,

Condobolin.

DTS Instruction issued February

2013

Prepare a policy for school

bus stops (note this is on the

RSO’s agenda)

DTS Note:

Parkes Shire Council has a

draft document, when

adopted, will be used to

create one for LSC.

Ongoing

Note that installation of RV

friendly signs be considered

in conjunction with the

Short Term Truck

Machinery Parking Area

(Item 4).

DTS Awaiting truck site to be

resolved.

Note that installation of

‘The Bogan Way’ will be

undertaken as part of the

Rural Addressing Program

(Item 7).

DTS Will be undertaken as part of

signage for rural addressing

May RESOLVED that Council

authorize the placement of

DTS To be placed on exhibition in

March 2013. Report to

April 2013



2012 the Lachlan Shire Council

Drought Management Plan

and Centroc Regional

Drought Management Plan

on public exhibition for 28

days and seeking

community comment.

Council April 2013.

RESOLVED that the works

at Lake Cargelligo

Residential Estate and the

Lake Cargelligo Industrial

Estate be carried out

concurrently and that works

be carried out as a matter of

urgency.

DTS Electricity works planned for

installation early March

2013.

Early 2013


contact Graincorp and

request a permanent solution

to dust issues emanating

from all internal roads in

Lake Cargelligo site.

DTS A meeting is being sought

now.

March 2013

Essential Energy Street Tree

Replacement Program –

Lake Cargelligo


arrange a meeting with

Essential Energy, concerned

residents and Council.

DTS Meeting planned with

Country Energy on 20

February. Public meetings

planned for early 2013

February

2013

RESOLVED that the

Council pursue all avenues

to establish a Helipad at the

Condobolin Hospital ASAP,

in consultation with the

Department of Health.

This is becoming a matter of

urgency and needs to be

addressed now.

DTS

On site meeting occurred.

Concepts agreed. Survey

complete, design issues being

investigated. Concept plan

tabled at Health Council

Meeting. Significant impact

on grounds. Requested

Council to carry out further

investigations and highlight

Ongoing at

this time.



precise issues.


sell the house in McDonnell

Street after the relocation of

Children’s Services and the

proceeds be reserved

towards new JRL facilities.

DESP House to be listed for sale,

awaiting Manager Econ. Dev

to obtain independent

valuation.

June 2013

July

2012

BUSINESS AWARDS

That a panel be formed to

oversee the Awards, and

include a judging panel to

‘mystery shop’ nominated

businesses.

DCCS Advertisements for

community representatives

currently open. Meetings of

panel to occur following

formation of the group.

June 2013

Take a pedestrian and

vehicle counts at the

proposed location of the

Skate park and bring back a

report to this committee

DTS Vehicle count complete.

Pedestrian counts to occur in

the new year after school

returns.

February

2013

Aug

2012


Rename SR185 to Yelkin

Road; Council to advise the

residents of Yelkin Street of

the proposed renaming to

McKellar Street and invite

input. Submit report to

Council on outcomes.

DTS Will be attended to soon. March 2013


Shire Council investigate

the purchase/construction of

a “Donation Box” (safe) for

siting at Gum Bend Lake

and the matter be referred to

Gum Bend Lake

Committee.

DTS Will be attended to soon. February

2013



(Harris/Weale

Return to Business Paper

This is Page No.129 of the Business Paper of Lachlan Shire Council to be held 16 January, 2013 in the Council Chambers, Molong Street, Condobolin

ATTACHMENT 7.1.2

Lachlan Shire Delivery Program 2012 - 2016

Incorporating the Operational Plan

2012-2013

Report on Progress to 31 December, 2012

L I V I N G

L A C H L A N

S T Y L E

2022



The Communities Vision for the Future



Progressive, vibrant and prosperous communities

The many towns, villages and settlement throughout Lachlan are

alive and thriving with economic and community activities.

Livelihoods are made through the produce and associated products of

the land, the learning and experiences of the natural environment and the ancient and recent cultural heritage

found here

Families come to stay and enjoy a relaxed, healthy way of life and

strong community spirit

The strong, generous spirit of our community ensures people and

families are welcomed and supported. Being fit and healthy is part of Lachlan

living. Families and communities enjoy playing sport, participating in

recreational activities, being together at events and having fun.

Our natural environment of lakes, meandering waterways and red soil

plains is rich in cultural heritage, abundant wildlife and unparalleled

beauty

The rivers, lakes, waterways, land and soils are the life force of Lachlan. They contain the connection to our area’s

rich Wiradjuri Nation history, our more recent European history and the future we are building together. All that we aspire is nurtured by land and water. We share our home with abundant wildlife and birdlife. This is a beauty

that inspires.

Everything is possible, for all.

In Lachlan there are opportunities for all and no one should be left

behind. Everyone is encouraged to reach their potential and to be all

they are able to be



COUNCIL HAS ADOPTED THE SLOGAN OF ‘LACHLAN SHIRE – THE HEART OF NSW’ AS A BRAND FOR THE SHIRE.

LACHLAN SHIRE – VISION

FOR THE LACHLAN SHIRE TO BE A RESILIENT COMMUNITY PROVIDING ECONOMIC AND SOCIAL GROWTH,

THROUGH EVOLVING, AGRICULTURAL, BUSINESS AND MINERAL ACTIVITIES

LACHLAN SHIRE – MISSION

TO ENGAGE THE COMMUNITY, PROVIDING AND DELIVERING PROGRESSIVE SERVICES WHILST IMPLEMENTING A

LONG TERM STRATEGIC PLAN LEADING TO THE SOCIAL AND ECONOMIC BENEFIT OF THE COMMUNITY

‘‘LLaacchhllaann SShhiirree –– tthhee HHeeaarrtt ooff NNSSWW’’

The Delivery and Operational plans are organised to reflect the structure of the community strategic plan “Living

Lachlan Style – 2022” which contains six (6) key future directions that have been identified to achieve the

community vision...

LACHLAN SHIRE VISION AND MISSIO DELIVERY AND OPERATIONAL PLAN



Grow a resilient economy

Increase opportunities and facilities for education and skill development

Build and maintain community infrastructure and systems

Build civic leadership and pride

Living in the natural environment

Health, wellbeing and culture

Each future direction is supported by a number of strategic outcomes, Councils role and details of other organisations and groups that need to

collaborate.

This report outlines progress to 30 September 2012 in achieving those actions that Council intends to take over the course of the four years to meet

its obligations under the plan.



GOAL 1: GROW A RESILIENT ECONOMY

GROW A RESILIENT ECONOMY



The community’s vision is for towns and villages in the shire to have a strong and sustainable economy. Lachlan Shire’s role in achieving that vision will centre on

strengthening the tourist industry, broadening the spread of industry providing local employment by supporting existing business and industry and by attracting new

businesses and by showing leadership and a positive outlook.

This delivery plan will focus on completing the industrial and residential estates in Condobolin and Lake Cargelligo and by effectively marketing those new lots to

assist local and new business to grow. Economic Development staff will be working with event organisers and tourist organisations to maximise the dollars flowing

to local business.

Council has a number of traineeships and apprenticeships at present and will look at expanding the number of positions in order to increase local skilled

employment. We will continue to work on strengthening our relationship with the schools and education and training providers.

Access to the latest technology is important and Council will be lobbying for the improvements in mobile phone coverage, access to ADSL2 and early rollout of the

National Broadband network.

The rural industries that form the backbone of the local economy are still to fully recover from the crippling drought and Council will lobby both State and Federal

Governments for continued financial support to farmers as the circumstances dictate.

CSP

No

Strategic Outcome Performance Measures

1.1 A vibrant tourist industry Stable or increasing population

1.2 A diversified manufacturing sector Employment opportunities

1.3 An innovative, progressive and growing agricultural sector Economic outputs of the shire

1.4 Access to reliable current technologies Housing approvals

1.5 A recognised and valued Lachlan Brand Number of qualified tradespeople

1.6 A diverse range of employment opportunities Number of businesses

Outcome 1.1: A Vibrant Tourism Industry



Ref No Delivery Program Action

(2012/2016)

Operational Plan Action

(2012/2013)

Performance Measure Responsible officer Progress as at 30 September 2012

1.1.1 Work with the Regional

Tourism groups and

local tourism

committees to advance

tourism initiatives

Attend meetings of

relevant regional and local

tourism organisations and

encourage operators to

attend workshops and

provide assistance and

guidance for locally driven

projects

Increased tourism

numbers and spend

MED Attended CNSWT meetings July, Aug & Sept.

Grants workshop run by RDACW in Parkes in

September information forwarded to

operators.

1.1.2 Help provide visitor

information centres

Provide community groups

with locally specific tourist

information

Meet with committees

each quarter

MED Met with Lake Cargelligo and Tottenham

tourism committees, and Condobolin

Historical Society.

1.1.3 Work with event

organisers on the

implementation of

events

Actively participate and

promote events

Increased attendance at

events

MED Poppers in the Pines, PBR, Condo

Autosports – Motocross, Condobolin and

Lake Cargelligo Annual PAH&I shows,

Tottenham Flower Show, Classic Outback

Trail, Country and Regional Living Expo,

Yellow Mountain Cross Country, Variety Club

Bash, Campdraft, Condobolin Kennel Show,

Condo B&S Ball, Born to Read, Pony Club

Camp, Condobolin Show Ball. On The Road –

This Girl Laughs production.

1.1.4 Upgrade Council

facilities to support

events

Work with community

groups to upgrade facilities

through Councils grant

program

projects completed DTS/MI

MBS



1.1.5 Identify and help secure

grant funding for events

Apply for grant funds as

programs become available

Number of applications

lodged

MED LSC Community Grants Program included

support to: Condo 750, Born to Read,

Christmas functions for all towns and

villages, Condobolin Picnic Race Club,

Condobolin Clay Target Club, Tottenham

Swimming Club, Lake Cargelligo Arts and

Crafts, Tottenham Race Club.

Finished and acquitted Community Building

Partnerships funding for Rugby League Kiosk,

Welcome to Shire Signage.

Lachlan Regional Community Grants Fund –

launched 24 September and actively working

with the community to apply.

1.1.6 Progressively improve

road and town tourism

signage

Ensure effectiveness of

tourism signage

2 new signs installed

each year

MED

DTS

Six development applications approved. 3

signs erected.

Tourism signage report to September traffic

committee listing community/council

requests from Tottenham/Lake

Cargelligo/Condobolin.

1.1.7 Operate maintain and

develop Council owned

caravan parks

Develop Business plans for

the three parks

Complete extensions to

Lakeview Caravan Park

Complete by

30/12/2013

Complete by

DESP Fresh quote sought for Business Plans



office 30/12/2012 Plans finalised for office extension

1.1.8 Provide town parking

for recreational vehicles

with trailers or caravans

Liaise with Technical

Services staff to identify

suitable sites for parking

and seek funding for

designated signage

Review of parking

completed

DTS/MED Tourism signage report to September traffic

committee for Tottenham RV friendly

designated parking area.

1.1.9 In conjunction with

Aboriginal community

develop opportunities

for local tourism

ventures

Meet regularly with local

Aboriginal groups to

develop tourism proposals

Number of proposals

developed for funding

MED Meeting WCC re: Aboriginal Tourism Trail.

July & September.

Requested to attend July Condobolin

Wiradjuri Alliance Group meeting to go over

Community Strategic Plan and the future

direction.

“On The Road” team from Penrith

Performing and Visual Arts Ltd, Penrith

Regional Gallery, ICE Parramatta and

Nordoff-Robbins, met 17-20 Sept with

Murrin Bridge Local Aboriginal Lands Council

(LALC), requested to meet with Condobolin

LALC.

Looking to exhibit basket weaving in Penrith

Regional Gallery late 2013.

Quilting project for Aboriginal and Non-

indigenous quilting groups across the Shire

being formulated from Penrith Visit in

September.



1.1.10 Maintain and develop

Gum Bend Lake for

locals and visitors

Implement the annual

maintenance and upgrade

program

Ongoing DTS/MI Contractor engaged to supply two shelter

sheds for erection early March 2013.

Pathway to lake under construction Feb

2013.

Outcome 1.2: A diversified manufacturing sector

Ref No Delivery Program

Action (2012/2016)


(2012/2013)

Performance Measure Responsible

Officer

Progress as at 30 September 2012

1.2.1 Develop and market

Industrial estates in

Lake Cargelligo and

Condobolin

Complete development

and commence marketing

of industrial estates in Lake

Cargelligo and Condobolin

Level of Sales MED

DTS

All Boona Road Stage One sold. Stage two

prices to be set at October Council meeting.

Land & Titles approval of Randall Place

(Stewart Crescent) subdivision received.

Only external drainage works required at

Boona Road to complete infrastructure.

1.2.2 Economic development

unit to engage with the

manufacturing and

business sector

Expand/Establish

manufacturing business

groups to examine

funding/business

opportunities

Grants Email quarterly

Meeting as necessary

MED Meetings organised for October with sector

to encourage listings with ICN – Industry

Capability Network.

1.2.3 Facilitate connections

between mining

companies community

and business

Business groups to

examine funding/business

opportunities

Database generation

upgrade and send out

quarterly emails of

opportunities or funding

MED Grants eblast sent out, and radio updates

broadcast.



Outcome 1.3: An Innovative, progressive and growing agricultural sector


(2012/2016)


(2012/2013)

Performance Measure Responsible

Officer

Progress as at 30 September 2012

1.3.1 Provide transport

infrastructure needed to

support agriculture

Complete road annual

maintenance, renewals and

improvements program.

Programmed works

completed.

DTS/MO All programs are proceeding on schedule.

1.3.2 Advocate for the

continuation of the

Condobolin Agricultural

and Research Station

Ongoing liaison with

relevant funding agencies

Reconvene advisory

committee Yr 1

Level of advocacy

undertaken

Number of meetings of

advisory committee

MED NSW Budget has not affected jobs in the

current period.

Outcome 1.4: Access to reliable and Current Technologies


Action (2012/2016)


(2012/2013)

Performance Measure Responsible Officer Progress as at 30 September 2012

1.4.1 Advocate for the NBN

rollout in the

Lachlan Shire

Liaise with government

agencies to fast-track

Lachlan to receive NBN

rollout

Number of email updates to

community/business

register

MED The National VET Flexible E-learning Strategy

2012-15, may provide funding opportunities

for 2013/14 & 2014/15.

Currently – Condobolin & Lake Cargelligo are

not scheduled for rollout by 2015. Go to

www.nbnco.com.au for information.

1.4.2 Advocate for

complete mobile

phone coverage

Liaise with Telstra and

Federal Government for

increased mobile coverage

Increased Mobile Coverage in

Shire

MED/MIT Telstra/Optus shared tower at Tullamore to

be opened before end of 2012 will increase

http://www.nbnco.com.au/



throughout the shire throughout the Shire cover between Trundle & Albert.

1.4.3 Assist with the

provision of

differential GPS across

the shire

Liaise with and provide

information to CORSnet

(Department of Lands)

DGPS base stations installed

at Lake Cargelligo and

Tottenham.

MO/MED Agreement has been reached for one to be

installed at the aerodrome at Tottenham.

1.4.4 Advocate for ADSL2 at

Lake Cargelligo and

Tottenham

Liaise with Telstra and

Federal Government for

ADSL2 throughout the Shire

ADSL2 in Lake Cargelligo and

Tottenham

MED/MIT ADSL2 now available in Tottenham.

Discussions with Telstra have so far been

unsuccessful at Lake Cargelligo.

Outcome 1.5: A recognised and valued Lachlan Brand


Action (2012/2016)


(2012/2013)


1.5.1 Continue to work

with Western Plains

regional

development by

using the “Heart of

NSW” brand

Identify and partner

appropriate and

sustainable programs to

develop the Heart of

NSW Brand

Number of programs

developed and grants

received

MED Liaison to launch Lachlan Region Community

Grants Scheme. Applications close 2

November 2012.

“On the Road” opportunities via quilting and

West Women Weaving are being developed.

LSC is a pilot Council to develop a Tourism

App for smart phones. This is fully funded for

the development. Maintenance/support

annual fees from tourism budget. Filming

scheduled for October.

1.5.2 Encourage local

business to join in

the Heart of NSW

Work with local tourism

groups to indentify and

implement projects for

Lake Cargelligo,

Number of businesses

actively branding as the

HONSW

MED Businesses invited to participate in

information distributed at the CARLE.

All LCS communities engaged in



brand program Condobolin and

Tottenham.

development for HONSW visitor

guide/HONSW App.

Outcome 1.6: A diverse range of employment opportunities


Action (2012/2016)


(2012/2013)


1.6.1 Increase

opportunities for

indigenous

employment in

councils workforce

Develop strategies to

increase the level of

Indigenous employment

within Council W1.4

Appointment of an

Aboriginal Environmental

Health Officer Trainee

HRM Council has appointed an Aboriginal

Environmental Health Officer who

commenced on the 23 July 2012

1.6.2 Increase traineeships

and cadetships in

Council employment

Continue to foster the

growth of a local

workforce through

traineeship,

apprenticeships and

ongoing training W1.4

Trainees complete year of study HRM Cadets and Trainees currently undertaking

exams.

1.6.3 Work with schools to

provide work

experience in Local

Government

Work closely with

regional high school to

host school based

traineeships, work

experience and work

placement programs

1.4

Host Careers in Local

Government for Year 9.

School students undertake

work experience and work

placement with Council

HRM Careers in Local Government presentation

held at LSC on the 8 June 2012 for

Condobolin High School.

Council hosted Work Experience and Work

Placement students in outdoor staff, Gym

and Library in April/May 2012.

1.6.4 Advocate for the Engage with State and Number of collaborations MED Meeting with DEEWR and ICC. CareWest



State Government

agency staff to be

based in the shire

rather than serve as

outreach positions

Federal Government

agencies and develop

partnerships to deliver

employment in the shire

with relevant stakeholders



INCREASE OPPORTUNITIES AND FACILITIES

FOR EDUCATION AND SKILL DEVELOPMENT



Residents involved in the development of the Community strategic plan placed a high emphasis on the importance education and skill development

and wanted to see improved opportunities for school leavers. Council’s role in meeting the vision of resident’s llivelihoods made through the

produce and associated products of the land, the learning and experiences of the natural environment, and the ancient and recent cultural heritage

found in this shire is mainly one of advocacy and facilitation.

Council will partner with training and education providers to work to improve school retention and completion rates, the suitability of courses

offered and the transition from school to work.

One of the issues facing this community is the need for students to leave the shire to attend high school, TAFE and university. The vision of a local

boarding school and a better range of locally offered courses perhaps capitalizing on technology is well founded and one that Council will pursue

The Wiradjuri Study Centre is a key component offering an outstanding opportunity for this community to establish local programs based on the

cultural heritage of this region. Council will continue to support the centre and all that it stands for and will hold regular meetings with the Wiradjuri

Alliance Group to ensure that Council is in touch and responding appropriately.

CSP

No


2.1 More education opportunities in Lachlan Shire Non school qualifications

2.2 Improved school facilities including a local boarding school Number of students completing HSC

2.3 Successful transition from school to employment Transition into work

2.4 Industry targeted skill development School retention rates

2.5 Technology is used to facilitate education and training

opportunities

Age profile of workforce

2.6 Marginalised groups have targeted education and training

opportunities

Employment participation by minority groups



Outcome 2.1: More Education Opportunities in Lachlan Shire


Action (2012/2016)


(2012/2013)


2.1.1 Continue to support

the development of

the Wiradjuri Study

centre

Promote the centre Number of event bookings at

WSC

MED Liaison with WCC and PPVA 18 September.

TO & MED met with WCC to develop

indigenous tourism trail.

WCC filmed for Ozzie Holiday TV series.

Footage to be uploaded to HONSW App.

2.1.2 Develop training

targeted at

Indigenous tourism

Promote training/course

delivery across in the

Shire

Partner with Murrin

Bridge Local Aboriginal

Lands Council,

Condobolin Local

Aboriginal Lands Council,

National Parks and

Wildlife Service, Western

Plains Regional

Development Inc, Lower

Lachlan Community

Services Inc.

Number of training courses

offered

MED E flexible learning.

Smart boarding with ICE

Communities invited to attend RDACW grant

funding training workshop in September.

Collaboration with Bland Shire regarding

Mining Trail – Manna Mountain

PPVA & ICE visit in September (17-21)

developing training for Indigenous artists for

tourism development



Outcome 2.2: Improved school facilities including a local boarding school


Action (2012/2016)


(2012/2013)


2.2.1 Encourage the

Catholic Church to

extend its Primary

school into

secondary education

Liaise with Condobolin St

Josephs Primary School to

encourage a secondary

school expansion

Meeting with St Joseph’s

School

MED Informal discussions held with Principal of St

Josephs.

Outcome 2.3: Successful transition from school to employment


Action (2012/2016)


(2012/2013)


2.3.1 Encourage better

relationships

between schools,

employers and

trainers

Attend/facilitate

information days to

promote work experience

, work placement

programs with schools,

TAFE’s & Universities

W1.2

Number of information days

& expos

attended/facilitated.

Number of work related

courses delivered

MED /

HRM

MED & Youth Coordinator have fortnightly

meeting with CHS.

Youth Council in Condobolin established

August.

Feedback sessions indicated broader careers

advice requested in schools.

Outcome 2.4: Industry targeted skill development


Action (2012/2016)


(2012/2013)


2.4.1 Encourage stronger

relationships

Promote activities,

employment

Number of Region 19 MED July & September CWESIC meetings



between the mining

sector and schools

opportunities/scholarships

and open days

meetings attended attended.

Outcome 2.5: Technology is used to facilitate education and training opportunities


Action (2012/2016)


(2012/2013)


2.5.1 Encourage the use of

video conferencing

to enable the local

delivery of job

related training

Provide learning

opportunities as a

supplement to face to

face learning which can

provide a flexible delivery

option for staff

W4.1

Liaison with education

providers and business

community to align

course delivery for

employment vacancies

Staff undertake e – learning

opportunities and webinars

for training

Surveying businesses for

skills gap/growth

Region 19 meetings

attendance

MED/MHR

ICE & PPVA visit in September to investigate

delivery of professional development via

smartboarding.

CareWest & ICC investigating delivery

alignment between TAFE Western and TAFE

Riverina.

Webinars offered to Council staff include:

Handling difficult clients/customers; Work

Health & Safety and Writing Effective

Newsletters.



Outcome 2.6: Marginalised groups have targeted education and training opportunities


Action (2012/2016)


(2012/2013)


2.6.1 Utilise library

programs to

encourage reading

and literacy training

Continue to provide

broadband for seniors

Early intervention reading

program continuity

Expand library services to

Lachlan Children’s

Services mobile preschool

Number of seniors attending

Number of children

attending

Number of books/materials

borrowed

DCCS Agreement in place to extend Broadband for

seniors for a further 2 years.

10 to 15 children + parents attending Friday

story time.

580 Picture Easy Books (early reading

intervention specific) borrowed during the

quarter.

Meeting to be held with new Children’s

Services Co-Ordinator to further develop this

project.

2.6.2 Ensure targeted

education and

training is delivered

across the shire

Liaison with education

providers and business

community to align

course delivery for

employment vacancies

Surveying businesses for

skills gap/growth

Region 19 meetings

attendance

MED Meeting with Minister for Education at

Opening of LCS Preschool building in

Condobolin.

July & Sept CWESIC meetings attended via

videoconference.



Council fully supports the communities vision of modern infrastructure based on an effective transport system, best practice water and sewerage

systems and recreation and sporting facilities and will continue to strive with all means to achieve those aspirations. The priority given to transport is

reflected in the roads budget which over the 4 year Delivery Program is estimated to exceed $34m. The completion of the Hillston to Eumungerie

road link providing north south sealed access for locals, freight and tourists is number one and will be carried out in the life of this plan. Other major

components include completion of the flood damage restoration programs, routine roads maintenance and a resealing and resheeting program

based on funds received under the Roads to Recovery program and Financial Assistance grants.

Council staff have been working with consultants and the NSW public works and the major project of the Merri Abba to Lake Cargelligo pipeline is

nearing completion. This is the largest single project ever undertaken by Lachlan Shire and will bring certainty of supply and improved quality

outcomes for the people of Lake Cargelligo, Tullibigeal and surrounds. Council staff have also been involved with the Centroc Water Utilities Alliance

on management plans that are all designed to improve Council management capacity and ability to respond to drought and the future demands of

the schemes. Key projects proposed include seeking funding for the new reservoir in Lake Cargelligo and upgrading of the filtration plant in

Condobolin.

CSP

No


3.1 Efficient transport networks that meet community and

business needs

Resident and user survey results

3.2 Water, Sewer and energy utilities meet best practice

standards with up to date technology

Compliance with service levels

3.3 Visually appealing built environment, landscapes and

streetscapes

Kilometres of sealed and unsealed road

BUILD AND MAINTAIN COMMUNITY




3.4 Well maintained recreational facilities and community

buildings meet statutory and user requirements

Road safety statistics

3.5 Grant income supports infrastructure programs Completion of Best practice plans by 2012

Value of grants received

Projects undertaken on grant funding

Outcome 3.1: Efficient transport networks that meet community and business needs


Action (2012/2016)


(2012/2013)


3.1.1 Implement road

maintenance,

renewals and

improvements in

accordance with

asset management

plan

Complete annual

maintenance, renewals

and improvements

program.

Reseal program completed.

Grant funded programs

completed, e.g. Roads to

Recovery.

MO All programs on schedule. Progress being

reported quarterly to council.

3.1.2 Operate and

maintain airports at

Condobolin,

Tottenham and Lake

Cargelligo to meet

Complete annual

maintenance, renewal

and improvements

program.

Compliance with statutory

requirements

MO Drug and alcohol policy needs to be

established early 2013.

GOAL 3: BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND SYSTEMS



statutory standards

3.1.3 Complete the sealing

of MR57N

Fund improvements from

RMS Block Grant for next

stage works.

Completion of funded

segment.

Apply for RMS Repair Grants.

MO The next section of this road to be sealed is

the Condobolin side of Fifield and this is

programmed for early 2013.

3.1.4 Progressively widen

MR231

Complete reconstruction

and widening of

segments as a

progressive program

Completion of project

commenced in 2011/12.

MO Works have been completed for the existing

project and an application has been lodged

with RMS for a further repair program grant.

3.1.5 In conjunction with

the Barwon Group

advocate for

additional Regional

road funding

Participate in regional

group meetings and

provide information for

submissions as needed.

Participate in meetings,

information is provided and

submissions are made as

determined by regional

group.

DTS/MI The submission is complete and we await

Minister Humphries to call a meeting.

3.1.6 Encourage increased

use of rail for

transporting

agricultural product

Participate in regional

group meetings and

provide information for

submissions as needed.

Continue to lobby

state/federal agencies to

upgrade the rail network

for agricultural

products/logistics




determined by regional

group.

MED CENTROC regional plan updated.

Submission to NSW Inquiry into economic

impacts in Central West NSW.



Outcome 3.2: Water, sewer and energy utilities meet best practice standards with up to date technology


Action (2012/2016)


(2012/2013)


3.2.1 Construct a new

reservoir at Lake

Cargelligo

Seek construction Grant

Funding from State and

Federal Government.

Planning and

development of plans and

documentation for

tender, subject to grant

funding approval.

Obtain grant funding.

Complete project to

appropriate standards.

DTS/MU Federal government will not release funds

for this project.

3.2.2 Lobby Essential

Energy and our

Contracted Retailer

for a more stable

power supply across

the Shire

Lobby directly and

participate in regional

group meetings and

provide information and

submissions as

applicable.

Continue to lobby

state/federal agencies

and private sector to

partner alternate energy

sources

Lobbying has been

undertaken. Participate in

meetings, information is

provided and submissions

are made as determined.

MED/DTS Investigation of alternate energy supply to

residential and commercial premises to

reduce load of essential energy supply

ongoing with Centroc.



3.2.3 Implement the Asset

maintenance and

renewal program for

water and sewerage

services

Complete annual

maintenance and

renewals program.

Maintenance and renewals

program completed.

MU Maintenance works are on schedule.

3.2.4 Upgrade the water

filtration plant at

Condobolin

Upgrade the WFP

building in stages.

Staged upgrades are

progressing satisfactorily.

MU A report has been presented to council in

February 2013.

3.2.5 Upgrade the

Tottenham water

pipeline

Replace valves and

control equipment.

Project completed. MU Stage 1 of this project is completed which

consisted of replacing failed valves. Stage 2

materials have been ordered for 26 air

valves and 18 stop valves.

3.2.6 Plan and

progressively

undertake a water

mains renewal

program

Implement a renewal

program each year.

Nominated renewal program

completed.

MU This is programmed for April 2013 so as not

to occur during peak water demand.

3.2.7 Encourage the

generation of

alternate energy in

the shire

Continue to lobby

state/federal agencies

and private sector to

partner alternate energy

sources

Number of submissions

made

MED Investigation of alternate energy supply to

residential and commercial premises to

reduce load of essential energy supply

ongoing with Centroc.

3.2.8 Council to improve

energy efficiency of

facilities and plant

Progressive investigations

and implementation of

more energy efficient

Funded projects completed.

DTS

Centroc’s CEEP is expected to be able to be

rolled out in about March 2013.



facilities and plant.

Instigate star rating

program for Energy

Efficiency Buildings –

refer Buildings Asset Mgt.

Plan - Recommendations

Star program in place,

energy savings.

DESP

None as yet

Outcome 3.3: Visually appealing built environment, landscapes and streetscapes


Action (2012/2016)


(2012/2013)


3.3.1 Undertake the

footpath inspection

and maintenance

program

Inspections undertaken

annually. High priority

maintenance and repairs

undertaken and other

works referred to future

program.

Inspections and urgent

repairs undertaken.

MI Inspections recently carried out and will be

repaired when resources are available.

3.3.2 Implement a themed

street tree

replacement

program

Develop and implement a

themed street tree

replacement program

Program developed. MI A draft proposal has been received by

Penrith Council in early February and will

start at Lake Cargelligo.

3.3.3 Improve access for

pedestrians and

mobility aid users in

areas lacking

footpaths

Staged implementation of

the Pedestrian Access

Mobility Plan (PAMP).

PAMP projects completed to

extent of funding provided.

MI Projects are included in this year’s

operation’s plan and will soon be

constructed.



3.3.4 Upgrade Memorial

Park in Condobolin

Implement year 4. MI Not proposed until 2016.

3.3.5 Maintain parks and

reserves across the

shire

Complete annual

maintenance program.

Parks and reserves

maintained to a reasonable

standard.

MI Maintenance programs are on schedule.

3.3.6 Develop and

implement urban

design guidelines for

villages and towns

across the shire

Develop urban design

guidelines.

To be developed within 6

months from gazettal of

new LEP

Urban design guidelines

developed.

Enactment of new DCPs

DTS

DESP

This will not occur until 2014.

Works underway including new updated

single Development Control Plan (DCP)

3.3.7 Upgrade Foster

Street Lake

Cargelligo

Design and implement

streetscape upgrade in

Foster Street.

Project completed. DTS/MI Penrith City Council landscape architect

submitted draft plans early in February.

3.3.8 Continue to provide

heritage funding to

enhance buildings in

main streets

Continue with existing

heritage funding

programme.

Acquittal of heritage grants DESP Local Heritage Fund Grant awarded for

2012/13 to Foodworks Tottenham. Heritage

Advisor visits monthly, report on work to

Heritage Committee.

3.3.9 Support the

development of

heritage walks that

tell the stories of the

Liaise with respective

heritage groups.

Interpretive heritage signage

and development

MED Engaged and completed Historical Self

Guided Walking Tour for Condobolin.

Attended Lake Cargelligo meetings.

Ongoing investigation and development of



towns and villages indigenous heritage walk, including Sedge

Path, GBL, Murie, Common and Mission.

3.3.10 Implement a Main

Street Buildings

Improvement Grant

Program

Develop criteria and

commence funding

program.

Acquittal of grants MEDS

Outcome 3.4: Well maintained recreational facilities and community buildings that meet statutory and user requirements


Action (2012/2016)


(2012/2013)


3.4.1 Complete and

implement the

Condobolin Sports

and Recreation

ground master plan

Review draft master plan. Master plan completed. DTS/MI This is proposed to be undertaken next year.

3.4.2 Maintain and

develop Council

owned sports fields

Complete annual

maintenance program.

(Development program

deferred).

Sports fields maintained to a

reasonable standard.

MI Maintenance programs are on schedule.

3.4.3 Maintain and

develop council

owned buildings

Implement

recommendations from

AMP to meet agreed

service levels

Meet community needs. MBS/DESP Maintenance program is on schedule



3.4.4 Maintain and

develop amenities at

Council owned pools

Implement


AMPs for buildings at the

pools.

Meet community needs. DTS

DESP

MBS

The comprehensive repainting of Tottenham

pool has been completed.

3.4.5 Support privately

owned and operated

recreational facilities

e.g., Tullibigeal pool

Provide funds and

support to community

operation of recreational

facilities.

Funds and support provided. MI Support will be provided as requested.

3.4.6 Build a skate park in

Condobolin

Proceed with

construction of skate park

as per Council resolution.

Handover of park to

community.

DESP Several Council 355 Committee meeting

held. Progressing draft concept plans for Bill

Hurley Park. Condobolin High School Youth

Council also holding meeting to provide

youth input for design. Next meeting 9th

October.

3.4.7 Progressively review

and update public

amenities across the

shire

Implement


AMP to agreed service

levels

Meet community needs. MBS Materials in hand for upgrade of Memorial

park amenities

3.4.8 Progressively review

compliance of

community buildings

with current

statutory

requirements for

asbestos, electrical

lead and fire

Develop an asbestos

register, maintenance in

accordance with AMP

Compliant buildings. MBS

MEDS

No progress to date



3.4.9 Review the need for

gymnasium facilities

in Lake Cargelligo,

Tottenham and

Tullibigeal

Liaise with current

providers and schools to

examine opportunities to

expand gymnasium

services

Meetings held DESP Working with a group wishing to re-establish

‘Little Athletics’ in Condobolin.

Support to Lake Cargelligo Gymnasium for

Public Liability Insurance.

3.4.10 Work with existing

sporting

organisations to

identify

opportunities for

diversified sporting

activity

Liaise with local sporting

bodies to examine the

option of establishing a

town based Sports

Councils. (Condo Youth

Forum)

Meetings held DTS/MED Meeting with Penrith Gallery Indigenous

Curator regarding Condobolin hosting a

Rugby League Knock Out.

Outcome 3.5: Grant income supports infrastructure programs


Action (2012/2016)


(2012/2013)


3.5.1 Continue to provide

the community

grants program to

assist with projects

Ongoing annual program

delivered

Promote program and

deliver funding and

management

MED Promotion of Council’s funding via e-blast,

print and radio announcements.

GO & MED participation of LRCG program

with WPRD, FRRR & VFFF to provide $100K

prior to Christmas. www.frrr.org.au

3.5.2 Actively seek grant

programs to fund

Council and

Continue to seek grant

funding

Number of grant

applications lodged

MED Seven applications lodged.

GOAL 3: BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND SYSTEMS

http://www.frrr.org.au/



community projects

3.5.3 Participate in

regional forums that

support grant

funding for

infrastructure

Ongoing collaboration

with regional partners

Centroc, Mid Lachlan

Alliance Councils meetings

attended

MED CNSWT meetings attended.

Quarterly MED meeting attended.

Joint funding attracted for Mining Trail

project.

EDA forum attracted pilot funding for

development of Tourism App.

3.5.4 Create and maintain

relationships with

grant providers

Engage with State and

Federal Government



grant funded programs

Number of collaborations

with relevant stakeholders

MED LSC & RDACW facilitated meeting for

applications to federal grant programs.

Meetings with CNSWT, MED Group, ICC,

Carewest, DEEWR, IBA, ITI, DPI, FACS,



The community are looking to the Council to lead a surge in community spirit and pride involving community groups, the business community,

residents and the Council itself. The success of this drive will be reflected in an increase in volunteerism, increased involvement in community

activities, more successful local projects and events, tidier and safer towns and streets and a better quality of life for all.

Council provides financial support to community groups in the way of an annual grants program and that has been strengthened by the addition of

another small program to directly assist Sec 355 committee meet ongoing expenses. These groups play an invaluable role and without them Council

would not be able to provide services in many of the smaller communities. Programs will also be run to try and attract more volunteers and provide

training and support and funds will be sought to assist in that process. Council will continue to drive participation in regional cooperative initiatives

with Penrith City Council, Centroc and the Vincent Fairfax Foundation. Council will, continue to hold annual Australia Day celebrations across the

shire providing a great opportunity for the community to celebrate local champions.

CCTV cameras will be installed in Condobolin and the Tidy Towns competition will continue to run in Tottenham.

CSP No

Strategic Outcome Peformance Measures

4.1 Involved active and strong community groups Increased volunteer participation

4.2 Successful grant funding Levels of government funding

4.3 Orderly neat and attractive towns Crime statistics

4.4 Broad representation and sufficient number of community leaders Resident satisfaction survey results

4.5 Individual champions with pride in their town and shire Numbers actively participating in community committees

4.6 Strong and active business community Number of Australia Day nominations

4.7 Strong effective Council Tidy Towns involvement

4.8 Responsive Council Champions of the Shire

Number of community driven projects

BUILD CIVIC LEADERSHIP AND PRIDE



Outcome 4.1: Involved and Active Community Groups


Action (2012/2016)


(2012/2013)


4.1.1 Support and develop

the capacity of

Councils sec 355

committees that

manage Council

facilities

Ongoing liaison with

committees

Funding provided to S355s

each year

DCCS Operational funding provided to each

committee in 2012/13 Delivery Program

4.1.2 Work with

community groups

across the shire to

help achieve their

objectives

Promotion of annual

community grants

program

Number of community

groups assisted via

community grants program

DCCS Grants Program given wide coverage. All

known community groups contacted.

Current program involves 16 projects with

33 donations also made.

4.1.3 Help inspire younger

volunteers across

the community

through a volunteer

development

strategy

Develop a volunteer

strategy in liaison with

Volunteers Australia,

Indigenous Community

Volunteers, Vincent

Fairfax Family Foundation

and local community

groups

Complete volunteer strategy DCCS/MED Leadership program being scoped and

developed.

Youth Council for Condobolin has been

established. Tottenham and Lake Cargelligo

youth councils to be formed during school

term four.

GOAL 4: BUILD CIVIC LEADERSHIP AND PRIDE



Outcome 4.2: Successful Grant funding


Action (2012/2016)


(2012/2013)


4.2.1 Seek grant funding

for

community

initiatives

and projects


Federal Government



projects in the shire

Collaborate with relevant

stakeholders regularly.

MED Liaison with Community Building Partnership

funding program administrators.

CNSWT, MED Group, ICC, Carewest, DEEWR,

IBA, ITI, DPI, FACS,

4.2.2 Build the grant

application skills of

groups seeking

grants

Training courses are

designed and

implemented to assist

local groups and

operators to capitalise on

events/activities

Provide annual grants

seeking training

MED Regional training course offered in

September.

Next destination for our local grants writing

workshop is Tottenham.

Outcome 4.3: Orderly neat and attractive towns


Action (2012/2016)


(2012/2013)


4.3.1 Encourage the care

and maintenance of

nature strips by

property owners

Media campaign Neat and tidy nature strips in

town area.

DESP/DTS No progress to date

4.3.2 Support participation

in programs that

encourage pride in

township

appearance

Tidy towns and clean up

Australia

Neat and tidy towns. MEDS Inspections and letters and follow up work

underway on overgrown allotments



4.3.3 Provide street litter

collection and

disposal service

Continuation of waste

removal service.

Weekly removal of waste. MEDS No progress to date

4.3.4 Install CCTV systems

to minimise property

damage

Install CCTV cameras in

Bathurst Street to reduce

crime in the Condobolin

CBD

System installed and

operating

MIT/DCCS Camera poles being fabricated. Server,

computers and Video Management System

installed. Cameras installed on buildings.

4.3.5 Provide regulatory

services to control

and abate health and

fire hazards and

unsightly properties

Provision of regulatory

services.

Safe Community MEDS Council ranger conducting regular patrols

4.3.6 Provide street

cleansing services

Ongoing street cleaning

operations.

Clean streets. MI Maintenance program on schedule.

4.3.7 Develop strategies to

minimise Graffiti

Implement in year 3 DESP None as yet

4.3.8 Provide animal

management

services and

encourage

responsible

ownership

Hold discounted micro-

chipping and de-sexing

programs each year

MEDS None as yet

4.3.9 Maintain an effective

police presence

throughout the shire

Meet quarterly with the

Area Command

Meetings held GM Meeting scheduled for November

postponed, new regional Commander to be

appointed



Outcome 4.4: Broad representation and sufficient number of community leaders


Action (2012/2016)


(2012/2013)


4.4.1 Encourage

community based

leadership

development

programs

Promote leadership

development programs

across the Shire with

partnered

agencies/businesses

Number of Leadership

programs delivered

MED Leadership program in collaboration with

VFFF being formulated.

4.4.2 Support forums and

leadership programs

for young people

Promote leadership

development programs

across the Shire with

partnered

agencies/businesses

Number of Leadership

programs delivered

Youth Council formed

DESP MED liaising with Vincent Fairfax Foundation

to formulate leadership program. See

Halifax.

4.4.3 Establish and

maintain an effective

working relationship

with Indigenous

leaders

Hold regular meetings

with the Wiradjuri

Alliance group, and the

Condobolin Local

Aboriginal Lands Council,

and the Murrin Bridge

Local Aboriginal Lands

Council and report to

Council on outcomes

Number of meetings

attended

GM MED introduced ICE & PPVA representative

and attended meetings with WCC.

CWAG meetings postponed.

MED meeting with MBLALC with PPVA

Penrith Gallery Indigenous Curator and the

Collections Curator.

GOAL 4: BUILD CIVIC LEADERSHIP AND PRIDE



Outcome 4.5: Individual champions with pride in their community


Action (2012/2016)


(2012/2013)


4.5.1 Support programs

that recognise the

contribution and

achievements of

community

champions

Support Australia day

awards in each town and

village

No of awards given GM Australia day Councillor delegates appointed

and budget allocated



Outcome 4.6: Strong and active business community


Action (2012/2016)


(2012/2013)


4.6.1 Provide and

economic

Development

program and

incentives for

business

development

To encourage the

expansion of outdoor

eating facilities in the

main streets

To encourage property

owners of commercial

property in Bathurst

Street and Foster Street,

and Umang to upgrade

vacant retail space

Re-examine industry

incentive policy

Council will sell

residential and industrial

land at a rate sufficient to

recover development

costs and having regard

to the current market

Number of outdoor eateries

Number of upgraded shop

fronts

Review industry incentive

policy

MED Report to new Councillors for sale prices of

Industrial estates to be presented when

costs for stormwater infrastructure works

are known, following which the incentive

policy can be reviewed



rates.

4.6.2 Encourage

organisations and

community groups

that provide support

to the business

community

Support and develop

collaborative working

relationships within the

Shire

Support provided to

community groups/S355s

via annual community grant

applications

MED Ongoing electronic distribution of

information about funding rounds that are

available sent via e-blast and itemised on

Council’s website.

For the 2012/13 period 49 Applications for

community projects were received.

4.6.3 Promote business

excellence

Develop business awards

program

Successful awards held MED Business Awards panel in development

Outcome 4.7: Strong effective Council


Action (2012/2016)


(2012/2013)


4.7.1 Council is financially

sustainable and

provides services at a

level expected by the

community

Councils long term

financial plan is

sustainable

Reported to Council as

required by regulation

GM Reports submitted as required

4.7.2 Council is meeting

the objectives of its

long term plans

Councils long term

objectives are being met



GM Reports detailing outcomes submitted to

Council

4.7.3 Councils decision

making is equitable

and ethical

Councils decision making

and operational activities

meet regulation and



GM No exceptions noted



community expectation

4.7.4 Strengthen Regional

cooperation to the

benefit of local

residents

Council leads the

community in developing

initiatives with Penrith

City Council, CENTROC

and the Vincent Fairfax

Foundation

Reported to Council on

activities held

GM

MED

Development of regional leadership

program. Liaising with Creative Industries

groups/individuals re: development for new

business enterprise in conjunction with

PPVA.

Outcome 4.8: Responsive Council

Ref No Delivery Plan Action

(2012/2016)


(2012/2013)


4.8.1 Council is responsive

to the needs of the

community

Develop and implement a

communications plan

based on latest

technology

Community reports Council

is responsive and

communicates well

GM Community Engagement strategy adopted

and in use.



Water not only sustains life in the shire but also delivers wonderful opportunity for recreation and relaxation. Council will continue to work with State and Federal agencies to maximise the availability of water for Lake users and for licences. Gum Bend Lake has been operating again since the drought broke and the advisory committee has been re-established to assist Council with management and upgrading. A grant has been received which when matched by Council will allow the construction of a jetty to assist in improving access. A new kayaking program involving the Condobolin High School has been commenced.

Council will continue to work with the Lachlan Catchment Management Authority to implement natural resource management programs and to advance the Lake Cargelligo wetlands project.

The waste service currently available to residents will continue however Council is committed to improving recycling and we will be examining options which will allow a kerbside service to be introduced. Minor upgrades are planned at Condobolin and Lake Cargelligo rubbish tips.

The annual clean up that started last year in Condobolin will continue and be broadened to include all towns An advisory committee has been established and Council will continue to lobby for the upgrade of the Condobolin West Weir which has the potential

to provide a secure water supply into the future for Condobolin.

CSP No


5.1 Reliable high quality water supply Water levels in lakes and river

5.2 Increased recreational use of the lakes and river Volumes of waste recycled

5.3 Secure water licences for agricultural use Riverine carp trap counts

5.4 A healthy natural environment Numbers of boats accessing lakes and river

5.5 Modern waste management system Number of licensed irrigators, storage levels and capacity

Pest species and weeds

LIVING IN THE NATURAL ENVIRONMENT



Outcome 5.1: Reliable high quality water supply

Ref No

Delivery Program

Action (2012/2016)


(2012/2013)


5.1.1 Undertake regular

water sampling to

ensure water supply

meets standards

Water sampling

undertaken at required

frequency

% compliance with Aust.

Drinking Water guidelines

MEDS Sampling program proceeding

5.1.2 Advocate the

redevelopment of the

Condobolin west weir

Lobby directly and

participate in group

meetings and provide

information and

submissions as

applicable.

Lobbying has been

undertaken. Participated in




DTS/MU PWD engaged and have commenced

feasibility study as at February 2013.

GOAL 5: LIVING IN THE NATURAL ENVIRONMENT



Outcome 5.2: Increased recreational use of lakes and rivers


(2012/2016)


(2012/2013)


5.2.1 Install a boat ramp in the

Lachlan River at the SRA

grounds

Install a boat ramp in

the Lachlan River at the

SRA grounds

Boat ramp installed DESP Work progressing on plans. Site surveyed

Draft review of Environmental Factors

completed. Awaiting final engineering plans

to undertake final consultation and

construction.

5.2.2 Build a jetty at Gum Bend

Lake

Participate in group

meetings and provide

information and

submissions as

applicable. Construct

the jetty if endorsed.




determined.

Construct the jetty.

DTS Grant offer has been accepted and quotes

are being sought as at February 2013.

5.2.3 Complete the Lake

Cargelligo and Gum Bend

Lake walkways to

improve access

Partial gravel resheet of

Gum Bend Lake

walkway. Finalise Lake

Cargelligo foreshore

walkway design and

commence

implementation.

Gum Bend Lake walk way

resheet completed.

Lake Cargelligo foreshore

walkway design completed.

DTS Lakes alive were consulted in October 2012

and a walk to define the location of the walk

way will occur together early in 2013.

5.2.4 Complete the sedge path

walk alongside the

Lachlan River in

Condobolin

Apply for funding, if

successful construct

walkway bridge to link

path to town bridge

path, extend to boat

ramp area

Completed path. DESP Several funding applications made. 3 recent

small grant successful totalling $17,000 for

spraying of weeds, revegetation with native

plants. Existing path regraded and made

safe since flood.



5.2.5 In conjunction with the

Gum Bend advisory

committee implement

recommendations for the

continued development

of Gum Bend Lake

Staged implementation

of recommended

improvements.

Approved improvements

completed.

DTS The construction of two shelter sheds and

two benches is programmed for early March

2013.

5.2.6 Promote bird watching

facilities at rivers and

lakes

Promotion and

distribution of

environmental tourism

product material

Number of promotional

materials distributed and

events held

MED The Birds project: Showcasing birdlife in the

Lachlan by local photographer to be

exhibited at Penrith Gallery in January 2013.

Lachlan Shire expressed interest in being

part of the Bird Trails of the Riverina and

South West Slopes of NSW bird watching

publication.

Bird watching page included in the Heart of

NSW visitor Guide.

Bird watching list for Lake Cargelligo and

Surrounding Areas revised and uploaded to

Council website.

5.2.7 Partner with schools to

implement kayaking

programs

Develop kayaking

program, partnering

with WBSC, High School

and Youth Services

Program established MWBSC Program established

5.2.8 Secure a sustainable

water supply for Gum

Bend Lake

Lobby directly and

participate in regional

group meetings and

provide information and

submissions as

applicable. E.g.

Lobbying has been

undertaken. Participate in




DTS/MU Previous attempts have not been successful.



involvement and

advocacy in

development of next

water sharing plan.

Outcome 5.3: Secure licences for agricultural water use


Action (2012/2016)


(2012/2013)


5.3.1 Support the

agricultural sector to

secure water licences

for their operations


Federal Government



economic development

projects in the shire



MED Promoted to licence holders making

submissions to the MDBP inquiry.

Liaison with ITI/DPI on Condobolin

Agricultural Research and Advisory Station

(CARAS).

MED met with Minister for Western NSW at

CARLE.

5.3.2 Ensure the needs of

the community are

met in the

implementation of the

Murray Darling Basin

Plan


Federal Government

agencies and

businesses, to develop


economic development

projects in the shire as a

result of the MDBP



MED Promoted to licence holders making

submissions to the MDBP inquiry.

Liaison with ITI/DPI on Condobolin

Agricultural Research and Advisory Station

(CARAS).

MED met with Minister for Regional NSW at

CARLE.



Outcome 5.4: A healthy natural environment


Action (2012/2016)


(2012/2013)


5.4.1 Conduct weed and

feral pest control

Ongoing inspection

program and control

operations

Undertake pest and

weed control program

on Council managed

reserves

Inspection program

implemented. Weed control

activities completed as

programmed.

Feral pest control program

completed,

% reserves sprayed, pest

numbers caught, controlled

MI – Weeds MEDS – Feral pests

Program being implemented on schedule.

5.4.2

Participate in the

annual state of the

environment (SOE)

report and implement

recommendations

Continue to participate

in the Central West

CMA regional SOE

report

SOE report prepared each

year

MEDS

Lachlan participating in regional program

5.4.3 Work with the Lachlan

Catchment

management

Authority to

implement natural

resource management

initiatives

1) Implement Natural

Resource Management

(NRM) Strategy

2) Progress Lake

Cargelligo Wetland

Project

1) NRM Strategy in place

2) Wetland constructed

DESP

MEDS

Work progressing on draft brief to advertise

for consultants.



5.4.4 Support and

collaborate with

environmental groups

on projects

Attend meetings with

groups such as

Aboriginal Land

Councils, LCMA and

Landcare as available

Meetings attended DESP Regular meetings with LCMA occurring.

5.4.5 Develop initiatives to

reduce Councils

carbon footprint

Hold regular

sustainability

committee meetings

No. of meetings held, actions

from, emissions

measurement

DESP None held as yet due to other more urgent

priorities.

Outcome 5.5: Modern Waste Management System


Action (2012/2016)


(2012/2013)


5.5.1 Review and implement

Councils waste

management strategy

Implement shire wide

Waste Management

Strategy

Strategy implemented DESP Consultant has undertaken community

survey. Work on the draft Waste Strategy

well advanced.

5.5.2 Develop and

implement landfill

environmental

management plans

Implement in year 2. Plans in place for all sites MEDS Year 2 project

5.5.3 Approve on site

sewerage

management

applications

Assess and

approve/manage on site

sewerage systems

No. of approvals MEDS

5.5.4 Provide solid waste

collection and disposal

Maintain effective

collection and disposal

No. of complaints DESP Services operating satisfactory. Several

complaints in relation to village landfill



services services management addressed.

5.5.5 Develop and

implement a trade

waste policy

Implement Policy in

year 2 through joint

project with

Centroc/Utilities

Alliance

Policy in place DTS This will be addressed in 2013.

5.5.6 Extend Councils

recycling services

Review draft waste

strategy and adopt

implement, to include

kerbside recycling

Kerb recycling in, drop off

bays at Waste Sites

DESP Consultant has undertaken community

survey. Work on the draft Waste Strategy

well advanced.



The wellbeing of residents is a top priority and health services are essential to all. Council will continue to play a lead role in ensuring that doctors are available and that general health services are not allowed to deteriorate. The delivery Program and budget contain serious commitments to support health services. Council will continue to fund Western Plains Regional Development who auspice the youth services for the shire and work will continue on upgrading facilities available to the young people. The Skatepark in Condobolin will go ahead on the site selected by Council and that project will be completed this year. Council has established an excellent relationship with Frank Whiddon Masonic Homes who run the Condobolin District Retirement Village on our behalf and further funds have been budgeted to allow ongoing building upgrades to occur. The completion of the upgrade of the old shire offices as a new museum will see a substantial step forward for the Condobolin Historical Society who will occupy that building later this year and establish a first class museum. The completion of the Children’s Services building in Condobolin will provide sufficient space for all preschool age children in that town to attend preschool. We all hope that the community will respond and take advantage of this wonderful new facility. Council is committed to upgrading the facilities for preschool and day care in Lake Cargelligo and staff will continue to work with the organising committee to bring that project to fruition. The Lachlan Shire Social Plan is due for review and that work will commence during the life of this program.

CSP

No


6.1 Social Plan User survey results

6.2 Childcare services that meet the needs of young families Number of medical specialists visiting

6.3 Community transport available when needed Affordable housing approvals and construction

6.4 Thriving and vibrant arts and cultural activities Museum visitor numbers

6.5 Available affordable accommodation Accreditations for childcare services

6.6 Full time medical services available when needed Number of cultural and sporting events

6.7 Facilities and services that meet the needs of the ageing in our community Event attendances

HEALTH WELLBEING AND CULTURE

http://www.google.com.au/imgres?q=medical+services&hl=en&biw=1920&bih=906&gbv=2&tbm=isch&tbnid=34UZ3a6bVX88vM:&imgrefurl=http://www.healthstaf.com/&docid=HUwL6MDiHePKpM&imgurl=http://www.healthstaf.com/images/medical jobs.jpg&w=400&h=300&ei=mGajT7yJJMeXiAfXmNDCDw&zoom=1&iact=hc&vpx=1187&vpy=283&dur=1063&hovh=194&hovw=259&tx=137&ty=122&sig=112333992956286153526&page=1&tbnh=129&tbnw=176&start=0&ndsp=50&ved=1t:429,r:16,s:0,i:100



Outcome 6.1: Social Planning


(2012/2016)

Operational Plan

Action (2012/2013)


6.1.1 Social Plan Review and update

the Lachlan Shire

Council Social Plan

Review commenced DCCS To be commenced following completion of

annual statements of account, annual report,

and review of community strategic plan.

Outcome 6.2: Childcare services and Facilities that meet the needs of young families


(2012/2016)

Operational Plan

Action (2012/2013)


6.2.1 Provide facilities for

preschools across the

shire

Ensure compliance of

services

Accreditation achieved

Approved funding

DCCS/MED Service Agreement for LCS 2 day/week

preschool funding resolved at September

meeting.

6.2.2 Advocate for a new

preschool and day care

facility at Lake

Cargelligo

Engage with

State/Federal

agencies, Condobolin

Preschool Inc and

LCDCCCA to provide

funding for

preschool/LDC

programs

Number of submissions to

increase preschool/LDC

service delivery

DCCS Preparation for construction of the new

facility in Lake Cargelligo is continuing.

GOAL 6: HEALTH WELLBEING AND CULTURE



6.2.3 Facilitate the integration

of children’s services

across the shire

No action for twelve

months

Review integration of

services

Review May 2013 DCCS Review of Lachlan Children’s Services charges

due December 2012.

6.2.4 Work with community

groups to provide youth

services and facilities

across the shire

Ongoing program

delivery

Number of Educators and

children in care

DCCS New Co-ordinator recruited & commenced

10/9. All positions covered at end September.

Pre-School operating at licensed capacity.

Mobile service operating as normal.

6.2.5 Operate the family day

care program

Liaise with

Federal/State agencies

and NGO’s for funding

opportunities


lodged

DCCS Family Day Care to be addressed with new Co-

Ordinator to plan forward.

6.2.6 Advocate for improved

early intervention

funding programs

Seek funding for

ongoing programs to

support young parents


lodged

DCCS MED in liaison with WPRD’s TAP coordinator

and EO to complete funding application.

6.2.7 Establish and maintain

support programs for

young parents

Seek funding for

ongoing programs to

support young parents

DCCS MED in liaison with WPRD’s TAP coordinator

and EO to complete funding application.



Outcome 6.3: Community transport available when needed


(2012/2016)

Operational Plan

Action (2012/2013)



provision of community

transport

Engage with

Federal/State agencies

HACC to ensure

community transport

is available to all


lodged to lobby for

transportation

DCCS Community Transport services exist in

Condobolin, Lake Cargelligo and Tottenham

for out of town services with limitations as to

destination. Limited services within

Condobolin provided through HACC service.

Outcome 6.4: Thriving and vibrant art and cultural activities


(2012/2016)

Operational Plan

Action (2012/2013)


6.4.1 Support local indigenous

groups cultural heritage

management

Work with Aboriginal

Lands Councils and

Wiradjuri Condobolin

Corporation to assist

in projects

Meetings attended, projects

completed

DESP Meetings attended as required including on

Murie recognition as ‘Aboriginal Place’ and

the WCC proposal to create a pathway from

Willow Bend Village to the Murie.

6.4.2 Provide support to Arts

out West and local art

competitions

Maintain involvement

and partner in Arts

OutWest activities

Number of Arts Out West

activities in LSC

DCCS Currently attempting to foster interaction

between Arts Out West and the various arts

groups within LSC.


Penrith Alliance bring

performing and touring

cultural experiences

Ongoing partnered

support with Penrith

Performing and Visual

Arts Inc’s and Vincent

Fairfax Family

Number of Productions of

the “On the road” program

DCCS/MED Nordoff-Robbins Music Therapy Australia (N-

RMTA) provided sessions at Aged Care,

Independent Living and Schools in September.

Barking Gecko presented This Girl Laughs, This

GOAL 6: HEALTH WELLBEING AND CULTURE



Foundation’s “On the

Road” program

Girl Cries, This Girl Does Nothing” at Lake

Cargelligo and Condobolin.

Penrith Gallery Director, Indigenous Curator,

and Collections Curator met with artists, and

creative industries enthusiasts.

6.4.4 Provide community halls

and facilities that

support cultural

experiences

Implement funded

recommendations

from AMP to meet

agreed service levels

Meet community

expectations

MBS Maintenance and funded improvements

underway

6.4.5 Support local museums

and get Condobolin

museum operational

Handover Condobolin

Museum to Historical

Society

Museum operational DESP

MBS

Handover occurred in July to Condobolin and

District Historical Society. Ongoing meetings

held to allow appointment of Museum and

Gallery advisor to assist in set-up.


Penrith Alliance

facilitate arts training

for young people,

sporting and cultural

exchanges and staff

training and exchanges

Partner the Penrith

Performing and Visual

Arts Inc. and Vincent

Fairfax Family

Foundation to deliver

the three year “On the

Road” project.

Actively foster and

support sporting and

cultural exchanges

Number of attendees in

programs

DCCS/GM 587 students attended “This Girl Laughs”

theatre production in Lake Cargelligo and

Condobolin.

Nordoff-Robbins Music Therapy Australia had

professional development sessions with staff

and intensive music therapy at schools in

Condobolin and Lake Cargelligo. They also met

with CDRV staff and residents as well as with

the Independent Living Centre staff/clients at

Condobolin Hospital.

PPVA staff delivered professional

development sessions to staff at Schools and



Promote Staff training

or exchanges

preschools.

International Snapshot Photography

Exhibition launched and currently exhibited at

CDRV.

6.4.7 Support local heritage

and historical societies

DESP Local Historical Societies are active members

of the Heritage Committee. Support given as

required, including through Heritage Advisor.

6.4.8 Maintain membership

of film central to

encourage filming

locations across the

shire

Membership provided

for in budget

Number of meetings

attended

DCCS Screen Central continues as part of Centroc

operations with funding from MetroScreen

ceasing.

MED attended meetings via teleconference.

Film maker from ICE met in September.

6.4.9 Maintain membership

with Arts out West

Membership provided

for in budget

Number of meetings

attended

DCCS Heather Blackley is Council’s representative.

Provision for membership made in Delivery

Plan 2012/13.

Outcome 6.5: Available affordable accommodation


(2012/2016)

Operational Plan

Action (2012/2013)


6.5.1 Develop and market

residential estates in

Condobolin and Lake

Cargelligo

Complete

development and

commence marketing

of residential estate in

Lake Cargelligo.

Completion of residential

estate development in Lake

Cargelligo.

Marketing of both

residential estates is

DTS/DCCS/MO Title registry for Randall Place (Stewart

Crescent) received, so sales may proceed.



Market residential

estate in Condobolin.

resulting in sales.

6.5.2 Advocate for residential

development and visitor

accommodation

Engage with agencies

to further residential

development and

accommodation

Number of meetings

attended with Real

Estate/Developers

DCCS MED & DESP met with developers in August

and September regarding Aboriginal Housing,

and Investor development for rental

properties in Condobolin.

6.5.3 Work with state

agencies to develop

affordable housing

strategies

Engage with State

agencies to ascertain

and develop levels of

strategic assistance

available.

Endorse and

implement in line with

the “Closing the Gap”

Strategy

Strategies developed DCCS/MED MED met with representatives from ICC,

Carewest and DEEWR to discuss options

around “rent to purchase” homes.

6.5.4 Encourage the

development of rental

accommodation

Engage with agencies

to release existing

housing stocks for

rental

Meetings with local real

estate agents/owners

DESP

DCCS

DESP & MED met with prospective developers

for residential housing construction in

Condobolin.

Outcome 6.6: Full time medical services when needed


(2012/2016)

Operational Plan

Action (2012/2013)


6.6.1 Build a new medical

centre at Condobolin

1) Appoint Medical

Centre project

manager

Project status relevant to

project timeline

DESP 1. Designer/Contract Administration consultant appointed.

2. Consultation meetings held with main stakeholders to inform design.



2) Appoint contractor

to construct

3. Development Application (DA) plans finalised, DA lodged, and is on exhibition.

6.6.2 Support programs to

attract and retain

medical professionals

Facilitate annual bush

bursary program

Program completed DESP Medical student due early October.

6.6.3 Provide housing and

practice facilities to

attract and retain

doctors in the shire

Maintain Doctors

housing and Medical

Practices as per

Buildings Asset

Management Plan

Maintenance programs

implemented

DESP Works undertaken as required.

6.6.4 Advocate for improved

hospital and allied

health services

Discuss the level of

visiting specialist

services available to

residents and report

to the medical

committee on

outcomes

No. of meetings held,

outcomes

DESP Mayor attends regular meetings with Local

Health Councils and Health

Networks/Medicare Locals.

6.6.5 Support the three

health councils at

Condobolin, Lake

Cargelligo and

Tottenham

Attend meetings if

invited/required,

assist where possible

through provision of

Councils Medical

Services program

Meetings attended as

invited/required

DESP Attend meeting as able to. Unable to attend

recent Lake Cargelligo meeting due to other

commitments.

6.6.6 Work with and take

advice from Councils

medical services

Finalise Council

support to Doctors

Policy, Ensure regular

and formal meetings

Policy on Support for

Doctors adopted, Meeting

actions implemented

DESP Policy not yet finalised, however new Doctor

negotiations being undertaken on the

principles as agreed by Council.



advisory committee held,

recommendations to

Council meetings,

6.6.7 Encourage the

establishment of

veterinary services in

the shire

Liaise with

surrounding

veterinary clinics, vet

representation bodies

including state

government to

progress the matter

Private vet established in

Condobolin

DESP Letters sent to Veterinary Board of NSW, and

all surrounding Veterinary Practices.

Surrounding practices require Council

assistance if they are to establish a presence

in Condobolin.

6.6.8 Help with the

development of a

helicopter landing pad

in the Condobolin

hospital precinct

Attend meetings if

invited/required,

make representations

to relevant bodies

Helicopter Pad established DTS/DESP DTS is establishing requirements for design.

Survey complete but a consultant may need to

be engaged by others to resolve issues.

Outcome 6.7: facilities and services that meet the needs of the ageing in our communities


(2012/2016)

Operational Plan

Action (2012/2013)


6.7.1 Facilitate the provision

of services via the

Condobolin District

Retirement Village

(CDRV)

Allocate annually to

the capital

replacement needs of

the village, develop

capital works program

each year in

conjunction with CDRV

manager

Capital works program

completed for CDRV

DCCS Meeting held with Facilities Maintenance

Manager and Care Manager from Whiddon

Group. Works Program 2012/13 formulated

and to be prioritised and costed by the

Whiddon Group. Will be reported to Council

when received.




provision of aged care

services across the shire

Engage with relevant

Federal/State

agencies, The

Whiddon Group, Lake

Cargelligo All Care and

Tottenham Welfare

Council and NGO’s to

support aged services


lodged

DCCS GO & MED to attend policy development and

funding/grant opportunities with DLG in

October.

6.7.3 Support the Men’s Shed

programs

Promote community

services/programs to

enhance project

delivery

Number of attendees at

Mens’ Shed programs

DCCS



CAPITAL WORKS



Capital Works Projects

Budget

2012/2013

Expenditure

30

September

Responsible

Officer

Comments on progress

07200 - Engineer

Capital Works Engineer Capital Works

0730 - Building

Capital Works 5,000

07550 - Plant Depot

Capital Works Plant Depot Capital Works

0730 - Building

Capital Works

Building improvements 225,000

07570 - Works Depot

Capital Works Works Depot Capital Works

0730 - Building

Capital Works

Trade sheds 70,000

0 MBS None as yet due to other earlier/higher

priority building projects

07270 - Roads to

Recovery Program

Capital Works Roads to Recovery Program Capital Works

0740 - Road Capital

Works Upgrades

Seal Condobolin Tip access road (carried forward

from 2011/12) 120,000




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


Drainage improvements Tullibigeal 100,000

SR341 Jones Lane seal 270,000

SR19 Middlefield Rd concrete causeway, 1 culvert 55,000

SR37 concrete causeway (top up flood damage) 25,000

SR37 upgrade culvert (add 2 cells) 20,000

Road capital works upgrades total 590,000

0741 -

Reseals/Overlays

Capital Works

(Renewals)

Renewal

SR1169 Bobadah Rd resheet shoulders (c/f from

2011/12) 40,000

Renewal

SR10 Meadowview Rd resheet shoulders (c/f from

2011/12) 40,000

Renewal

SR185 Yelkin Rd resheet shoulders (c/f from

2011/12) 72,000

Renewal

SR11 Moira Vale Rd resheet shoulders (c/f from

2011/12) 36,000

Renewal

SR5 Lansdale rd resheet shoulders (c/f from

2011/12) 56,000




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


Renewal

SR3 Tabratong Crossing Rd resheet shoulders (c/f

from 2011/12) 32,000

Renewal SR1347 Albert Rd Melrose resheet 213,190

Renewal SR144 Burgooney Rd patch resheet 10km 150,000

Renewal SR34 Wilmatha Rd resheet 8km ** 76,000

Renewal SR67 Wilga Ridge Rd, resheet 6km 110,000

Renewal SR1006 Brotheroney/Begargo Rd resheet 5km 100,000

Renewal SR408 Deacons Rd resheet 2km 35,000

0741 - Reseals/Overlays Capital Works (Renewals) 960,190

07280 - Bridges

Capital Works Bridges Capital Works

0745 - Bridge &

Culvert Capital

Works

Renewal Island Creek Bridge reconstruct (Reserve $297,624) 297,620

07300 - Footpaths & Bike Track Capital Footpaths & Bike Track Capital Works




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


Works

0760 - Footpath Capital Works

Renewal

2 - 12 Melrose St Replace Footpath

(130m) 12,500

New 1.2m footpath Yelkin & Bokhara Sts

(PAMP Lak04a) 60,300

Renewal

Bike path resheeting - Gum Bend Road 20,000

07310 - Kerb & Gutter Capital Works Kerb & Gutter Capital Works

0746 - Kerb & Gutter Capital Works Renewals

Renewal Kerb & Gutter Reconstruction 30,000

07320 - Traffic Facilities/Road Furniture Capital Traffic Facilities/Road Furniture Capital

0748 - Traffic Control Capital Works Renewals

Renewal Upgrade Taxi & Bus Shelter 20,000

0

DESP Grant application lodged for upgrade of

bus shelter and new taxi shelter.

Awaiting outcome.




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


07330 - Urban Streets

Capital Works Urban Streets Capital Works

0740 - Road Capital

Works Renewals

Renewal

William St part reconstruction Bathurst St

to bridge 120,000

07340 - Regional Roads

Capital Works Regional Roads Capital Works

0740 - Road Capital

Works Renewals

Renewal Gravel resheets 100,000

Renewal Reseals 350,000

Renewal Culvert renewals 100,000

Renewal MR57S The Gipps Way shoulder resheet 120,000

Renewal

MR61N Henry Parkes Way shoulder

resheet 50,000

Renewal

MR371 Rankins Springs Road shoulder

resheet 50,000

Renewal

MR371 Rankins Springs Road

reconstruction 150,000




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


Renewal

MR7513 Lake Cargelligo Road shoulder

resheet 100,000

Regional Road capital works renewals

totals 1,020,000

Regional Road capital works upgrades

MR57N Fifield Road construction # 535,000

MR57S The Gipps Way raise Smyths

Corner 100,000

MR231 Wyalong Road progressive

reconstruct & widen # 131,000

MR371 Rankins Springs Road, culverts &

reno mattresses 50,000

MR7513 Lake Cargelligo Road raise at

Nillsons Lane 150,000

MR7521 Kiacatoo Road extra culverts 50,000

Regional Road capital works upgrades

total 1,016,000

# May attract additional RMS REPAIR

Grant of $400,000




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


07350 - Sealed Rural Roads Capital Works Sealed Rural Roads Capital Works

0740 - Road Capital Works

Renewal Local roads reseals 250,000

07350 - Sealed Rural Roads Capital Works Total Sealed Rural Roads Capital Works Total 250,000

07360 - Unsealed Rural Roads Capital Works Unsealed Rural Roads Capital Works

0740 - Road Capital Works

Renewal Unsealed rural roads resheets & urgent widening or reconstruction projects ## 176,910

##

Adjustment to match FAG Allocation

07360 - Unsealed Rural Roads Capital Works Total Unsealed Rural Roads Capital Works Total 176,910

08070 - Fire Control Capital

Works Fire Control Capital Works

0730 - Building Capital

Works

RFS stations 25,000

Non-cash fleet purchases 691,280




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


08080 - SES Capital Works SES Capital Works

0730 - Building Capital

Works

SES Condo building renewals 10,000

0

MBS

None as yet due to other earlier/higher

priority building projects

07230 - Parks Reserves & Horticulture Capital Works

Parks Reserves & Horticulture Capital

Works

0712 - Other Improvements to Land Capital Works

Gum Bend Lake Capital Works 10,000

Gum Bend Lake Jetty 59,800

Renewal

Replace Irrigation System Major Mitchell

Park Condobolin 12,300

Renewal

Replace Irrigation System Sacred Park

Condobolin 20,300

0713 - Playground

Capital Works Playground Capital Works

Shade Structure Wiradjuri Park

Condobolin 20,000

0730 - Building Capital Works

Renewal Shade Structures 15,000

0732 - Community Improvements Program Capital

Community Improvement Program 75,000

0734 - Scrap Metal Program 20,000 None as yet due to other earlier/higher




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


0 MBS priority building projects

07240 - Sport Grounds & Recreation Facilities Capital

Work

Sport Grounds & Recreation Facilities

Capital Work

0711 - Sport & Recreation Capital Works

Sports Grounds Upgrades 20,000

Install Illuminator Oval Lighting Control 15,000

35,000

07720 - Swimming Pool(s) Capital Works Swimming Pool(s) Capital Works

0700 - Other Capital Works (new/improved asset)

Renewal Paint Tottenham Pool 30,000

Renewal Paint Lake Pool 50,000

0730 - Building Capital Works

Install Security Fence around Chlorine

Room at Lake Cargelligo 10,000

Relocate Chlorine Room at Tottenham 30,000

07450 - Public Amenities Capital Works Public Amenities Capital Works

0731 - Public Amenities Capital Works 5,000

0

MBS

No specific project identified as yet.

Possibly use to supplement budget for

Memorial Park Toilet upgrade to allow




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


disabled toilet construction.

07450 - Public

Amenities Capital

Works Total Public Amenities Capital Works Total 5,000

27000 Water Infrastructure

Capital Works Fund 2 :

Water Asset Capital Works

Water Infrastructure Capital Works Fund

2 : Water Asset Capital Works

780 Capital Works

Renewal

00000695 - Water Mains Maintenance &

Repairs - Condobolin 45,000

Renewal


Repairs - Lake Cargelligo 50,000

Renewal


Repairs - Tottenham 40,000

00001015 - Reservior - Burcher Land

Acquisition & Licencing 17,500


Acquisition & Licencing 25,000

Renewal


Repairs - Condobolin Gatenby St Renewal 35,800

Renewal


Repairs - Condobolin Innes St Renewal 32,600




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


Renewal

Water Mains Maintenance & Repairs - B

Section Rural Pipeline Renewal 145,000

Renewal

Water Mains Maintenance & Repairs -

Tulli Rural Pipeline Renewal 130,000

Renewal Water Pumping Stations Tottenham 25,000

Water ADWG Quality Management Plan

Condobolin TWS Scheme 90,000

Water ADWG Quality Management Plan

Tottenham TWS Scheme 90,000

37000 Sewer Infrastructure

Capital Works F3 : Sewer

Asset Capital Works

Sewer Infr3structure Capital Works F3 :

Sewer Asset Capital Works

800 Capital Works

Renewal

00001156 - Sewer repairs to trickling filter

plant contrete cancer and railing 55,000

Buildings & Other Structures Capital

Works

7100 730 Civic Centre 5,000

0

MBS

Works likely to be on renewal of air

conditioner unit.

7810 730 Condobolin District Retirement Village 50,000 Meetings held with Whiddon Group to




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


0

MBS

identify and prioritise works. To

commence in October.

7490 730 Buildings - Dwellings 10,000

0

MBS


Possibly use to supplement budget for

Memorial Park Toilet upgrade to allow

disabled toilet construction.

7490 791 Buildings - Dwellings - Plant & Equipment 3,000 0 MBS No specific project identified as yet.

8150 730 Caravan Park Cabins - (Yr 1 Tottenham) 50,000

240

MBS

Draft plans completed.

8120 730 Medical Centres 5,000

0

MBS


7260 702

Willow Bend Sports Centre - Gym

Equipment etc 10,000

0 MWBSC No progress as yet, permanent manager

on leave.

7740 730 Halls & Community Centres (General) 10,000 0 MBS No specific project identified as yet.

7740 730

Halls & Community Centres - Complete

Tottenham Hall Resheet 47,380

480

MBS

User group meeting held. Draft plans

completed.

7740 730

Halls & Community Centres (Other Capital

Works) 15,310

MBS





Budget

2012/2013

Expenditure

30

September

Responsible

Officer


7230 734

Lake Cargelligo Showground

Improvements 35,000

59,771

MBS

Slab constructed, shed purchased, shed

to be erected in October

7410 821 Waste Management 50,000

31,600 MESP Works close to being finalised on

Derriwong Transfer Station

7200 730 Engineer Capital Works 5,000

7550 730 Plant Depot Capital Works 225,000

7570 730 Works Depot Capital Works 70,000

Corporate Services

7100 703 Information Technology

Communications Upgrade 9,000 Nil To be ordered November 2012

Server Replacements 5,000 Nil To be arranged early 2013

Computer Replacements 39,200 Nil Orders placed September 2012

Information Technology Totals 53,200 Nil T.Clark

7710 730 Libraries 17,400

3,258.19 S.Denyer Orders lodged for bulk of book

purchases.




Budget

2012/2013

Expenditure

30

September

Responsible

Officer


7920 733

Tourism - Datatrax after hours touch

screens 4,000

Nil A.Strudwick To be ordered in Early 2013



PLANT

No

DESCRIPTION ESTIM

COST

Comment on replacement

046 Cat grader $270,000

048 Cat grader $270,000

060 Case backhoe * $130,000

061 Case backhoe * $130,000

068

069

Cat smooth drum roller * sell 2 rollers

Cat smooth drum roller * buy 1 roller *

$50,000

104 Bomag smooth drum roller $210,000

300 Komatsu fork lift * $55,000

323 Toro 3m mower * $65,000

355 Massey utility vehicle (weeds spray) $26,000

614 Western Star prime mover * $170,000

615 Western star tipping truck * $113,000


PLANT REPLACEMENT PROGRAM 2012-2013





619 Volvo water truck $190,000

Water carting dog trailer $100,000

627 Volvo water truck $190,000


Water truck 15000L * $300,000


620 Hino 10.4T light truck $80,000



623 Isuzu 4.5T light truck $55,000

624 Hino 16T truck with Hiab crane $110,000

628 Hino dual cab 4.5T light truck * $38,000

7000 Mitsubishi 10.4T light truck $50,000

New Mini excavator with trailer/ attachments $100,000

Road broom * $30,000

Heavy plant & trucks $3,431,000



Light fleet $630,000

Minor plant $100,000

Plant total $4,161,000

Works Depot Capital Works (plant

related)

Condo depot workshop improvements $95,000

3 Bay plant shed $30,000

Upgrade fuel storage at Lake & Tott depots $100,000

225,000

* Note – carry over from 2011/12 – some ordered or in tender process.

Note – optimum plant life cycles are aimed at minimising down time, reducing lost time for crews and avoiding having to expand workshop

operations.



Acronym Full Designation Acronym Full Designation

AMA Australian Medical Association LSC Lachlan Shire Council

AMP Asset Management Plan LLCS Lower Lachlan Community Services inc.

BIRR Buildings and Infrastructure Renewal Ratio MBLALC Murrin Bridge Local Aboriginal Land Council

CANFA Conservation Agriculture and No-Till Farming Association MBS Manager of Building Services

CARLE Country and Regional Living Expo MED Manager of Economic Development

CDRV Condobolin District Retirement Village MEDS Manager of Environment and Development Services

CENTROC Central West Regional Organisation of Councils MHR Manager of Human Resources

CLALC Condobolin Local Aboriginal Land Council MI Manager of Infrastructure

CMA Catchment Management Authority MIT Manager of Information Technology

CNSWT Central NSW Tourism MLA Mid Lachlan Alliance

CRIA Country Rail Infrastructure Authority NSW MO Manager of Operations

CSP Community Strategic Plan MU Manager of Utilities

CTC Community Technology Centre MWBSC Manager Willow Bend Sports Centre

CWA Country Women’s Association NBN National Broadband Network

CWAG Condobolin Wiradjuri Alliance Group N-RMTA Nordoff-Robbins Music Therapy Australia

ALPHABETICAL LIST OF ACRONYMS AND ABBREVIATIONS



CWFS Central West Farming Systems P&C Parents and Citizens

DCCS Director of Corporate and Community Services P&F Parents and Friends

DCR Discretionary PCC Penrith City Council

DECC Department of Environment and Climate Change PPVA Penrith Performing and Visual Arts Ltd

DEEWR Department of Education Employment and Workplace

Relations

RDACW Regional Development Australia Central West

DESP Director of Environment Services and Planning RDN Rural Doctors Network

DOCS Department of Community Services (NSW) RESAP Regional Sustainability Action Plan

DPI Department of Primary Industry REX Regional Express Airlines

DSR Debt Service Ratio RMS Roads and Maritime Services

DTS Director of Technical Services STAT Statutory

FAG Financial Assistance Grant STP’s Sewerage Treatment Plants

FCR Full Cost Recovery SWOT Strengths Weaknesses Opportunities and Threats

LTFP Long Term Financial Plan UCR Unrestricted Current Ratio

GM General Manager Lachlan Shire Council WAG Wiradjuri Alliance Group

GRDC Grains Research and Development Corporation WNSWLHD Western NSW Local Health District

HACC Home and Community Care WCC Wiradjuri Condobolin Corporation

HONSW Heart of NSW WPRD Western Plains Regional Development

ICC Indigenous Coordination Centre Wagga Wagga WSC Wiradjuri Study Centre

ICE Information and Cultural Exchange, Parramatta



LALC Local Aboriginal Land Councils

LCDCCCA Lake Cargelligo District Community Children’s Centre

Assoc.


ATTACHMENT 7.2.2

6.5 CRIME PREVENTION COMMITTEE

Commencing at 1.00pm in the Council Chambers, Molong Street, Condobolin.

AGENDA

ATTENDEES

Committee Members

Cr Mayor D Manwaring, Cr Graham Scott, Cr Mark Hall, Mrs Heather Blackley (Western Plains

Regional Development - Youth Services Co-ordinator for Lachlan Shire/Community Drug Action

Team) Mrs. Novelle L’Estrange, Lachlan Area Command Crime Prevention Officer, Ms Melanie Suitor,

(Forbes Parkes Lachlan Shire Road Safety Officer) Peter Harris (Lake Cargelligo), Lake Cargelligo

Police, Condobolin Police, Tottenham Police, Graham Steigler Peters (Principal, Condobolin High

School), Principal Lake Cargelligo School, Robert King, Rebecca Shepherd (Condobolin Local

Aboriginal Lands Council, Murrin Bridge Aboriginal Lands Council, Principal St Francis Xavier School

(Lake Cargelligo)

Staff Members

Liz Collyer (General Manager), Adrian Butler, (Director, Department of Environmental Services and

Planning), Eliza Buckland, (Administration Officer - Department of Environmental Services and

Planning)

A quorum of 9 is required

AGENDA

6.5.1 Election of Chair



6.5.4 Report from Crime Prevention Officer, Lachlan Area Command

6.5.5 Report from Melanie Suitor, Road Safety Officer, Parkes/Forbes/Lachlan Shires.

6.5.6 Report from Western Plains Regional Development on behalf of Lachlan Shire Council.

6.5.7 Update on CCTV projector for Condobolin CBD Installation.

6.5.8 Resignation of Norma Fleming

6.5.1 ELECTION OF CHAIR

As this is the first meeting of the new Council, a chairperson is required to be elected.


That Councillor Hall be elected as chair of the Lachlan Shire Council Crime Prevention

Committee.

(Scott/Manwaring)



That leave of absence be granted to Mel Suitor, Senior Constable Dave Bell and Senior Constable

Daniel Greef, James Dobel, Crime Prevention Officer

(Scott/Manwaring)


The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of Conduct

regulate the way in which councilors, and staff of Council, conduct themselves to ensure that there is no

conflict between their private interests and their public trust.





Nil.

6.5.4 REPORT FROM CRIME PREVENTION OFFICER – LACHLAN AREA COMMAND

Community

Strategic Plan


Strategic

Outcome

4.3 Orderly, neat and attractive towns

Delivery Program 4.3.9 Maintain an effective police presence through the towns

Operational Plan Meet quarterly with the Area Command.

Summary

This report provides for tabling of information on the Lachlan Area Command crime prevention

activities and gives an overview of the latest crime statistics for the area.

Recommendation

That the Committee note the report from Sgt Gibson and Mr Reid.

(Steigler-Peters/Manwaring)

Background

If present, the Crime Prevention Officer for Lachlan Area Command will give an update on policing

activities and crime prevention across the area since the last meeting.

6.5.5 REPORT FROM MELANIE SUITOR – ROAD SAFETY OFFICER – PARKES/FORBES

LACHLAN SHIRE

Community

Strategic Plan


Strategic

Outcome


Delivery Program

Operational Plan

Summary

This report provides for tabling of a report by Melanie Suitor, Road Safety Officer, Parkes Forbes and

Lachlan Shire.

Recommendation

That the Committee note the report from Melanie Suitor, Road Safety Officer, Parkes Forbes and

Lachlan Shires

(Manwaring/Read)

Background

If present, Melanie Suitor, Road Safety Officer, Parkes Forbes and Lachlan Shires will give an update on

activities within the Road Safety Officer Program.

6.5.6 REPORT ON YOUTH SERVICES AND COMMUNITY DRUG ACTION TEAM

ACTIVITIES - WESTERN PLAINS REGIONAL DEVELOPMENT

Community

Strategic Plan


Strategic

Outcome


Delivery Program

Operational Plan

Summary

This report provides for tabling of a report by Western Plains Regional Development on the Youth

Services and Community Drug Action Team activities.

Officers Recommendation

The Committee note the report provided by Western Plains Regional Development on the Youth

Services and Community Drug Action Team activities.

(Manwaring/Scott)

Background

If present, Ms Heather Blackley, the Western Plains Regional Development Youth Services Co-

ordinator will present a report on the activities conducted under that program for the period.

6.5.7 UPDATE ON CCTV CAMERA INSTALLATION FOR CONDOBOLIN CBD

Community

Strategic Plan


Strategic

Outcome


Delivery Program 4.3.5 Provide regulatory services to control and abate health and fire

hazards and unsightly properties

Operational Plan Installation of CCTV cameras in Bathurst Street to reduce crime

in the Condobolin CBD.

Summary

This report allows for an update on the CCTV camera project for the Condobolin CBD.

Recommendation

That the Committee note the report in relation to the proposed installation of CCTV cameras in

the Condobolin CBD area.

(Blackley/Read)

Background

Council received a grant of $109,000 from the Federal Government Proceeds of Crime funding program.

The grant allows for the installation of CCTV cameras in the Condobolin CBD to reduce and deter crime

in this area. A working party was formed of staff, police and interested members of the public and

tenders were called and considered at the February 2012 meeting of Council.

The tender was awarded to Simtech of Dubbo, who have extensive experience in the field, and seemed

to present the most robust yet economical system. An inception meeting was held in March 2012, and

the project commenced shortly after.

Most of the works have been completed and approvals gained. Cameras are installed at the Community

Centre Condobolin, the Condobolin Hotel, and poles have been constructed and will be shortly installed,

at the intersection in front of the former theatre site, and one at the front of the Ambulance Station.

Viewing screens and computer systems are in place at the police station and at Council. The only

works remaining are the installation of the poles, and the fibre cable from the Council Offices through to

each camera and to the police station. Final connection works have not yet been completed, due to a

longer than anticipated period for the finalization of the design to gain Essential Energy approval to

utilize their infrastructure (poles) to run the fibre optic cable to link the system. The project will allow

for the installation of 10 cameras, with the ability for Council or other property owners to add to/expand

the network if they so wish. The project is expected to be a significant step in reducing crime and anti

social behavior in the area.


All funds will be met from the grant, with Council budgeting $10,000 per year for ongoing maintenance.

It is not expected to be anywhere near this amount, and some of these funds could possibly be used on

expansion of the network to other Council properties that are targets of vandalism.

6.5.8 RESIGNATION OF NORMA FLEMING – COMMUNITY REP ON CRIME

PREVENTION COMMITTEE

Community

Strategic Plan


Strategic

Outcome


Delivery Program

Operational Plan

Summary

This report provides for tabling of a letter by Norma Flemming advising she is resigning from the

Committee.

Recommendation

That Council accept Norma Flemming’s resignation and note Norma’s support of the Committee.

(Scott/Gibson)

That the Crime Prevention Committee name be changed to Safety in Lachlan Committee and that

the terms of reference and constitution and Crime Prevention Plan be review and bought back to

the next committee meeting.

(Scott/Read)

Next meeting to be held in Lake Cargelligo on 12 June, 2013.

There being no further business the meeting closed at 2.12pm


ATTACHMENT 7.2.5

ATTACHMENT 7.2.6

ATTACHMENT 7.2.7

ATTACHMENT 7.3.3

LACHLAN SHIRE COUNCIL

TRAFFIC COMMITTEE MEETING

7 FEBRUARY 2013

Commencing at 10.30am

MINUTES

Agenda Item

Attendees

Representative Barwon Terry Fishpool, Representative Murrumbidgee Carol-Ann Malouf

Jackie Barry RMS Representative, Melanie Suitor RSO, Snr Cst Richard King NSW Police

Representative, Maree Linsket Manager Infrastructure LSC, Kevin Smith DTS LSC

1. Apologies

Sgt Dearne Jefferies NSW Police Representative

2. Section 451 Disclosures – disclosures of interest in matters to be considered by Council

Nil

3. Local Traffic Committee Protocols

4. Confirmation of the minutes

Carol-Ann Malouf /Jackie Barry

5. Reports 5.1. Pedestrian Safety at Bulbodney/Umang Street Intersection; Tottenham (71211)

5.2. Traffic Plan; Condobolin Picnic Races

5.3. Traffic Plan; Tottenham Picnic Races

5.4. Traffic Plan; Tullibigeal Picnic Races

5.5. Traffic Plan; Condo 750 Rally

6. Road Safety Officers Report

6.1. Road Safety Update

Helmets for the kids – Tottenham

Business House Cuppas

Mock Crash in August

Truck Forum in October

Changes to Road Rules

Scooter Safety Day (Seniors Week)

Learner Driver Parent Workshops

7. General Business

7.1. Terry Fishpool – Heavy Vehicle By-Pass in Condobolin. Investigate options for

alternate route.

Recommendation that Council prepare a concept plan for a Heavy Vehicle by-pass in

Condobolin for submission to the next traffic committee.

Moved Terry Fishpool Second Carol-Ann Malouf

8. Correspondence

Tottenham Welfare Council – Doc No 71211.

10. Attachments

10.1. Minutes Traffic Committee 6 December 2012

10.2. Correspondence

10.3. Speed Zone Review Report

10.4. Traffic Plans

11. Future Items for Investigation

11.1. Centre line Officers Parade bend near High School.

11.2.

12. Next Meeting Thursday 6th

June 2013; 10.00 am

13. Meeting Closed 11.10am

LOCAL TRAFFIC COMMITTEE PROTOCOL

As Lachlan Shire Council has not convened a local Traffic Committee (LTC) for twenty months

the main principles covering the operation of the Committee is tabled for its information.

The operation of Traffic Committees is explained in the RMS’s document “A Guide to the

Delegation to Councils for the Regulations of Traffic” March 2009. Some quotes extracted from

this document are:

The RMS is legislated as the organisation responsible for the control of traffic on all

roads in New South Wales. Traffic is controlled by the installation of prescribed traffic

control devices, such as regulatory signs, or traffic control facilities, such as medians.

The RMS has delegated certain aspects of the control of traffic on regional and local

roads to the Councils of Local Government areas.

Councils may only exercise their delegated function under the RMS’s document

“Delegation to Councils – Regulation of Traffic” executed 23 February 2009.

The Delegation requires Council to seek the advice of the NSW Police and the RMS prior

to exercising their delegated functions.

A Council must refer all traffic related matters to the LTC prior to exercising its

delegated functions.

The LTC has no decision making powers.

The LTC is not a committee within the meaning of the Local Government Act, 1993.

The LTC is primarily a technical review committee. It should consider the technical

merits of the proposal and ensure that the proposal meets current technical guidelines.

The LTC considers the technical aspects of the proposal and makes a recommendation to

Council for determination.

The merits of the scheme, from a public perspective, is the responsibility of the Council

and thus the residents views should be taken into account by the Council rather than the

LTC.

The LTC is made up of four formal members

1. One representative of Council – the Director Technical Services.

2. One representative of the NSW Police.

3. One representative of the RMS.

4. The local State Member of Parliament (MP) or their nominee.

Only these four member vote. Only the MP and NSW Police LAC, representing the State

electorate and LAC respectively, and containing the proposal are permitted to vote.

The public including Councillors, may observe meetings and by prior agreement address

the committee on specific topics to be considered in the agenda.

This is Page No.129 of the Business Paper of Lachlan Shire Council to be held 16 January, 2013 in the

Council Chambers, Molong Street, Condobolin

BUSINESS ARISING FROM PREVIOUS MINUTES OF THE TRAFFIC COMMITTEE

There are numerous matters from previous LTC’s that need to be investigated or implemented.

They are identified below.

Speed Limit Mc Innes Street, Lake Cargelligo

Waiting on RMS approval to replace existing speed restriction signs with 50 kms speed

restriction signs.

RMS is undertaking review and a decision was expected late September 2011. This issue

has been on the agenda since March 2009. Target early 2012.

Inspection by RMS Friday 28th

September 2012.

Further inspection by RMS 6 December 2012.

Council has received from RMS the Speed Zone Review Report for the Speed Limit of

Mc Innes Street, Lake Cargelligo. The recommendation is that; the speed limit on Mc

Innes Street from 650m northeast of Bokhara Street to Dead Man’s Point be changed

from 80km/h to 60km/h. Also the speed limit of the sealed section of Brooks Lane from

Mc Innes Street to 900m northwest be changed from the default 100km/h to 80km/h and

curve warning and advisory signage be install.

Council is yet to receive official notification of the approved recommendation.

RMS has approved proposal. It is to determine the location of the signs.

(Attachment)

School Crossings at Lake Cargelligo Central School

There are two school crossings, one in Canada Street and one in Prior Street.

Improvement works may be required. This matter will be investigated further and a

report submitted back to the LTC. RMS to meet with school concerning issues about the

two crossings.

A joint inspection between RMS and Council has occurred. RMS has supplied School

Zone Signage for both the Central School and St Xavier’s School. Council supports the

installation of blisters in Conapaira/Canada Streets and at the ‘children’s crossing’ in

Canada Street.

RMS Safety Around Schools Project Officer; Grant Sharkey provided a record of issues

and outcomes from a meeting with the Lake Central School.

Action to be taken:

1. Council to install/replace ‘School Zone’ and ‘End School Zone’ signs around the

Lake Cargelligo Central School. Quote for works has been email to RMS waiting

on response. Council has been advised in writing that the quotation for the

installation of signs is approved; Council has placed it on its Works Roster for

action.

2. RMS is intending to discuss removal of the children’s crossing in Prior Street

with the Lake Central School.

3. Council replace the bus zone signage at the Canada Street crossing with no

stopping signage at the required distance.

4. Council replace the timed no stopping signage at the Prior Street Crossing with

no stopping signage at the required distance.

5. Council refresh the line marking at both crossings at Lake Cargelligo Central

School.

6. Council install new flag holder brackets on the candy poles at both Children’s

Crossings.

7. Request additional police patrols in school zone times at Lake Cargelligo Central

School.

Speed Limits on Fifield Road (MR57N) on northern side of Fifield

Waiting on RMS approval to change the ‘50km/hr’ speed regulation sign to a “C” size

sign and relocated approx. 100m north. A ‘Reduce Speed’ and “C” size curves warning

sign north of Fifield will also be installed. RMS to inspect and advise.

RMS will upgrade the signage but not extend the 50km/hr zone. Consider 50 ahead sign

instead of reduce speed. This issue has been on the agenda since May 2009. Target

early 2012.

RMS approved Quote; Council has installed most of the signs waiting on delivery of

3x50km of signs. Pavement markings complete.

School Zone Signs

A joint inspection with the RMS and LSC has occurred of all school zones signs in

Condobolin Tullibigeal and Lake Cargelligo and RMS has provided council with new

signs as required for placement in appropriate areas. Signs have been received and are

scheduled to be installed as requested.

1. At the Condobolin Public School need to replace/install 4 school zone signs and

2 end school zone signs at various locations. Trim tree around the sign at

McDonnell Street.

2. At St Xavier School, Lake Cargelligo need to replace 12 school zone signs and 8

end school zone signs. Also remove existing school signs from Yelkin Street

and remove position zones in Reef and Grace Streets.

3. At the Condobolin High School need to install 1 school zone sign in Turner

Street. Review the installation of blisters in Busby Street and Officers Parade.

4. At the M.E.T School; Condobolin install 2 school zone signs.

5. At St Joseph’s Primary install 4 school zone signs and 4 end school zone signs.

Move school zone signage east of the laneway intersection in Molong Street.

Review the installation of blisters in Molong and William Streets at each end.

6. At the Tullibigeal Public School install/replace 6 school zone signs and 3 end

school zone signs. RMS to send work instruction for the inclusion of laneway

running off Currajong Street.

Action to be taken:

Council to install/replace ‘School Zone’ and ‘End School Zone’ signs around the

Condobolin Public School; St Xavier School; Condobolin High School; M.E.T

School; St Joseph’s Primary and Tullibigeal Public School. Council has been

advised in writing that the quotation for the installation of signs is approved.

Installation of the signs is almost complete.

School Bus Signage

With all the request for signage of Rural Bus Stop Signage

Another issue is if this bus stop is these are designated stop with the Minister of

Transport. Council is to contact Transport NSW to obtain all relevant information of all

the Bus Routes within the Lachlan Shire and designated Bus Stops; and to contact school

bus operators to confirm that the information supplied by the Transport NSW is correct.

Council is to prepare a Policy for school bus stops (note this is on the RSO’s agenda).

It is noted that Parkes Shire Council has a draft document, which when adopted, will be

used to create one for Lachlan Shire Council.

Tottenham Tourism Committee Signage Request (56543)

The Tottenham Tourism Committee has a number of requests for signage;

Item 1 – Blue/White service signs. Requesting the installation of service signs indicating

what services are available within Tottenham (Petrol; Food; Medical; Accommodation;

Caravans; Information). They have requested 5 signs as indicated in their request.

Council is designing and seeking quotations for the blue/white services signs.

RMS to investigate if TASAC should be approached.

Agreed that this is a Council decision.

New Pedestrian Crossing

The Skate Park Committee raised an issue with Council of pedestrian coming across the

McDonnell Street Bridge will cross McDonnell Street just as they leave the bridge to

cross through the park. Council investigated the area to determine the safest place to

cross the road and determined where the pedestrians were crossing was the safest location

for sight distance to both pedestrian and vehicles. (Attachment)

This bridge in the main access to the northern side of Condobolin’s residential area, of

which is located the Condobolin Hospital and Retirement Village.

That Council take a pedestrian and vehicle counts at the proposed location of the Skate

park and bring back a report to this committee comparing the figures against the

warrant. Council will undertake counts.

RECOMMENDATION

Council

i. Notes the status of outstanding matters from previous Local Traffic

Committee meetings.

ii. Note the Speed Zone Review Report for McInnes Street and Brooks Lane,

Lake Cargelligo.

Moved Jackie Barry Second Terry Fishpool

Carried

REPORTS

Pedestrian Safety at Bulbodney/Umang Street Intersection; Tottenham

The Tottenham Welfare Council are requesting the installation of pedestrian signage

leading into the intersection of Bulbodney/Umang Street. They state that traffic turning

into Umang Street at speed have little concern to pedestrian traffic.

The area of concern is the main shopping area in Umang Street from Mogille Street to

Meryula Street with Bulbodney Street crossing Umang Street. The map below indicates

the proposed location for the installation of the Pedestrian signs (W6-1).

W6-1

It was recommended that signs in Bulbodney Street be extended out to the intersection of

Moodana and Merilba Streets. Following placements traffic counts be undertaken.

RECOMMENDATION

That Council the install R9-213 High Pedestrian Activity Signs in Bulbodney Street and Umang

Street.

Traffic Plan; Condobolin Picnic Races

The Condobolin Picnic Race Club of Condobolin is to hold their annual Picnic Races on

Saturday 23rd

February 2013, at the Condobolin SRA Ground Race Track, Condobolin.

Attached is the Traffic Control Plans No LSC 001/013.

RECOMMENDATION

That Council approve the Traffic Plan No LSC 001/013 for the Condobolin Picnic

Races.

Traffic Plan; Tottenham Picnic Races

The Tottenham Picnic Race Club of Tottenham is to hold their annual Picnic Races on

Saturday 9th

March 2013, at the Tottenham Race Track, Tottenham. Attached is the

Traffic Control Plans No LSC 002/013.

RECOMMENDATION

That Council approve the Traffic Plan No LSC 002/013 for the Tottenham Picnic

Races.

Traffic Plan; Tullibigeal Picnic Races

The Tullibigeal Picnic Race Club of Tullibigeal is to hold their annual Picnic Races on

Saturday 30th March 2013, at the Tullibigeal Recreation Ground Race Track, Tullibigeal.

Attached is the Traffic Control Plans No LSC 003/013.

RECOMMENDATION

That Council approve the Traffic Plan No LSC 003/013 for the Tullibigeal Picnic

Races.

Traffic Plan; Condo 750 Rally

Condobolin Sports Promotion are to hold their annual Slattery Auction Condo 750 Cross

Country Rally, over the 12th

– 14th

April 2013. Attached are Traffic Control Plan Nos

LSC 004/013; LSC 005/013; LSC 006/013 & LSC 007/013.

Note: Where sight distance is an issue LSC 006/013 & LSC 007/013 will apply with a

temporary speed reduction required for these crossings. Exact locations of road crossing

are attached on a Council Road Network Map and accompany the TCP’s.

Roads which are affected are as follows:

MR 61N – The Henry Parkes Way

MR 7514 – Nyngan Road

SR 50 – Vermont Hill Road

SR 333 – Rosedale Road

SR 335 – Stewarts Lane

SR 46 – Boona West Road

SR 321 – Craig End Road

SR 55 – Needlewood Road

SR 1187 – Palesthan Road

SR 1347 – Albert Road

RECOMMENDATION

Council approve the Traffic Control Plan Nos. LSC 004/013; LSC 005/013; LSC

006/013 & LSC 007/013 for the Condo 750 Rally.

Council approve recommendations 6.1-6.5.

Moved Terry Fishpool

Seconded Carol-Ann Malouf


ATTACHMENT 7.3.4

6.6 GUM BEND LAKE ADVISORY COMMITTEE

Commencing at 5.04pm

MINUTES

Members

Mayor D Manwaring, L Saunders (Chairperson), G Scott & D Brady

Ray Shields and Geoff Smith.

Observer

Jeremy Voss & Peter Gibson

General Manager (L Collyer), Director of Technical Services (K Smith) and Secretary Technical

Services (J Gilpin).

Apologies

B Nelson, Jamie Clemson, Wayne Denyer, Craig Ridley, John L’Estrange and General Manager (L

Collyer)

Quorum of three Councillors is required.

It is noted that that the Quorum should be six committee members.


6.6.2 Section 451 Disclosures - disclosure of interest in matter to be considered by Council

6.6.3 Pontoon Proposal

6.6.4 Shelter Sheds

6.6.5 Water Usage

6.6.1 LEAVE OF ABSENSE

B Nelson, Jamie Clemson, Wayne Denyer, Craig Ridley, John L’Estrange and General Manager (L

Collyer)



Conduct regulate the way in which Councillors and staff of Council conduct themselves to ensure

that there is no conflict between their private interests and their public trust.


matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed

as soon as practicable after the start of the meeting and the reasons for declaring such interest.

Recommendation

That Committee Members and staff now disclose any interest in the matters under

consideration by Council at this meeting, describe the nature and type of interest, and in the

case of ‘less than significant on pecuniary interests’ the reasons why they consider the interest

to be non significant.

Geoff Smith – Item 6.6.4

6.6.3 PONTOON PROPOSAL

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome


Delivery Program 3.5.2 Actively seek grant programs to fund Council and community projects

Operational Plan 3.5.2 Continue to seek grant funding

Summary

Council at its Ordinary Meeting dated 15 August 2012 approved a recommendation from the Gum

Bend Lake Advisory Committee to accept a grant for the pontoon. This report updates Council on

progress.

Recommendation

That Council notes the present position with implementing the pontoon proposal at Gum

Bend Lake.

(Brady/Saunders)

Background

Documentation has been prepared to call quotes for the supply, delivery and installation of the

pontoon and gangway. It is anticipated that quotes would have been called prior to this report being

considered by the Committee.


Council has allocated $29,900 from its 2012/13 Operational Plan to match grant funds of $29,900.

6.6.4 SHELTER SHEDS

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.4 Well maintained recreational facilities and community buildings that meet

statutory and user requirements

Delivery Program 3.4.7 Progressively review and update public amenities across the shire

Operational Plan None identified

Summary

Council has allocated $20,000 for capital improvements in 2012/13 and these funds have been

allocated for the provision of additional shelter sheds.

Recommendation

That Council notes the present position with implementing the provision of two benches and

shelter sheds at Gum Bend Lake.

(Manwaring/Scott)

Background

G & S Fabrications have provided a quote to provide two (7.5) benches and two shelter sheds (9x6)

at $14,470 plus GST. An order has been issued for their provision. The quote allows for some in

kind work and council will need to construct the slabs.


$20,000 is available in this year’s budget for the project.

6.6.5 WATER USUAGE

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome


Delivery Program 3.3.5 Maintain parks and reserves across the shire

Operational Plan 3.3.5 Complete annual maintenance program.

Summary

Water levels in the lake are achieved by pumping water from the Lachlan River. This report updates

the committee on licenses and the quantity of water pumped.

Recommendation

That Council notes the volume of water being used to fill Gum Bend Lake.

(Manwaring/Brady)

Background

Council fills Gum Bend Lake from three sources:

1. General Security License Gum Bend Lake 700ML

2. High Security License Gibsonvale 800ML

3. Purchase of water on the open market.

The volume of water under the Gum Bend Lake License is determined by the NSW Office of

Water. The full General Security License is for 700ML share units. At this time 700ML is available

in 2012/13 for use. Water under the Gibsonvale license can be transferred to Gum Bend Lake as

other high security water demand is being met by their individual licenses. No water has been

purchased in this financial year.

The following table outlines water used to date:

Ordered (ML) Actual (ML)

July - -

August 200 201

September 300 300

October 50 50

November 50 60

December 60 90

January 250 309

February 50

March

April

May

June

TOTAL 1060 1010

Water allocation to supply Gum Bend Lake consists of 700ml general security and a transfer of

300ml from Gibsonvale license and 60ml from the Condobolin Abattoir License.


Based on the above figures the water level in Gum Bend Lake may be able to be maintained over

summer without the need to purchase additional water.


ATTACHMENT 7.3.5

6.7 WEST WEIR ADVISORY COMMITTEE

Commencing at 5.30 pm

MINUTES

Members

Mayor D Manwaring, Councillors G Scott (Chairperson), L Saunders and D Brady.

Director of Technical Services (K Smith) Juanita Gilpin (Secretary DTS).

Quorum of three Councillors is required

It is noted that Quorum of three committee members is required


6.6.2 Section 451 Disclosures – disclosures of interest in matters to be considered by Council

6.6.3 West Weir Feasibility Study


Colin Hackett and General Manager (L Collyer)



Conduct regulate the way in which councilors and staff of Council conduct themselves to ensure

that there is no conflict between their private interests and their public trust.


matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed

as soon as practicable after the start of the meeting and the reasons for declaring such interest.

Recommendation

That Committee members and staff now disclose any interest in the matters under

consideration by the Committee at this meeting, describe the nature and type of interest, and

in the case of ‘less than significant non pecuniary interests’ the reasons why they consider the

interest to be non significant.

Nil

6.7.3 WEST WEIR FEASIBILITY STUDY

Community

Strategic Plan

Goal 5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.1 Reliable high quality water supply

Delivery Program 5.1.2 Advocate the redevelopment of the Condobolin west weir

Operational Plan 5.1.2 Lobby directly and participate in group meetings and provide information

and submissions as applicable.

Summary

At Council’s Ordinary Meeting dated 17 October 2012, Council resolved, ‘That $30,000 be

allocated from the budget for a preliminary investigation and report to the Condobolin West Weir

Committee’. This report advises the Committee on progress.

Recommendation

That Council notes the report on progress with Condobolin West Weir study.

(Saunders/Manwaring)

Background

NSW Public Works has been engaged to undertake this assignment. A site inspection is planned for

5 February 2013. Council is also undertaking a survey to enable the storage capacity of the weir to

be calculated.


$30,000 is available for the study.


ATTACHMENT 7.4.3


ATTACHMENT 7.4.4

ATTACHMENT 12.1

ATTACHMENT 12.2

ATTACHMENT 12.3

ATTACHMENT 12.4


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