ordinary meeting no. 4441 - hunters hill · and that the advertisement invite submissions to...

Ordinary Meeting No. 4441

25 June 2018 at 7.30 PM

Hunter 's H i l l Counc i l

ORDER OF BUSINESS

Acknowledgement of Country

Prayer

Attendance, Apologies,

Declarations of Interests

1 Confirmation of Minutes

2 Mayoral Minutes & Reports

Tabling of Petitions

Addresses from the Public

3 Notice of Motions

(including Rescission Motions)

Reports from Staff

4 Our Heritage & Built Environment

5 Our Community & Lifestyle

6 Our Environment

7 Moving Around

8 Our Council

9 Committees

10 Correspondence

11 Delegates Reports

12 General Business

13 Questions With or Without Notice

14 Council in Committee of the Whole

Item

HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL

Meeting 4441 - 25 June 2018

INDEX

1 – CONFIRMATION OF MINUTES

1 Confirmation of Minutes of Ordinary Meeting 4440 held 12 June 2018

2 - MAYORAL MINUTES & REPORTS

Nil

3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

3.1 Property Committee Figtree Park 1

4 - OUR HERITAGE & BUILT ENVIRONMENT

4.1 Delegated Authority Report 2 4.2 Development Control Unit Report 5 4.3 Report of Legal Matters 8

5 - OUR COMMUNITY & LIFESTYLE

Nil

6 - OUR ENVIRONMENT

Nil

7 - MOVING AROUND

Nil

8 - OUR COUNCIL

8.1 Monthly Report on Outstanding Matters 16 8.2 Summary of Council Investments as at 31 May 2018 25 8.3 NSROC Constitution 28

9 - COMMITTEES

9.1 Minutes of Gladesville Village Main Street Committee held 10 May 2018 48 9.2 Minutes of the Hunters Hill Seniors Advisory Group Meeting held 4 June 2018 51 9.3 Minutes of the Hunters Hill Main Street Committee held 24 May 2018 56 9.4 Minutes of the Inclusive Playground Planning Panel held 6 June 2018 60 9.5 Minutes of Le Vesinet Friendship Committee Meeting held 6 June 2018 63 9.6 Report on Councillors Briefings and Workshop held 12 June 2018 66

Item

10 - CORRESPONDENCE

10.1 Correspondence 1. OLG - Announcement of Council Engagement Team (CET) Managers - Hunters Hill 2. BMCC Asbestos Lessons 68

11 - DELEGATES REPORTS

Nil

12 - GENERAL BUSINESS

12.1 Meetings - Various Committees of Council 75

13 - QUESTIONS WITH OR WITHOUT NOTICE

Nil

14 - COUNCIL IN COMMITTEE OF THE WHOLE

14.1 Hunters Hill Local Government Area Flood Study 79 14.2 Street Sweeper Tender Analysis for Street Sweeping Contract 79

CONFIRMATION OF MINUTES Meeting 4441 - 25 June 2018

Minutes of the Ordinary Meeting No. 4440 held on 12 June 2018. This is page 1

COMMENCEMENT

The meeting opened with Acknowledgement of Country and Prayer at 7.31pm.

IN ATTENDANCE

The Mayor Councillor Mark Bennett, Deputy Mayor Councillor Ross Williams, Councillors Ben Collins, Elizabeth Krassoi, Justine McLaughlin, Zac Miles, and Jim Sanderson.

ALSO PRESENT

The General Manager Barry Smith, the Acting Group Manager Corporate Governance May Vilaythong, the Group Manager Development and Regulatory Control Steve Kourepis and Manager Community Services Margaret Kelly for Items 5.1 & 5.2 only.

APOLOGIES

No apologies were received.

DECLARATIONS OF INTEREST

Councillor Krassoi declared an interest in Item 5.1, the interest being in relation to having sat on a Board with one of the proponents.

CONFIRMATION OF MINUTES

167/18 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That the Minutes of Ordinary Meeting No. 4439, held 28 May 2018 be confirmed. 168/18 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That at 7.33pm Item 8.1 be brought forward to be discussed prior to Item 3.1.

8.1 NELSON PARADE UPDATE

PROCEEDINGS IN BRIEF

Mr John Atkin addressed the Council on this matter referring to correspondence forwarded to Council dated 4 June 2018. (Doc. Id No.368169)

Ms Diella Bolzan-Volpato. 19 Nelson Parade, addressed the Council on this matter and tabled a presentation (Doc Id No.369347)

Ms Philippa Clark. 17 Nelson Parade, addressed the Council on this matter, not as President of NPAG but speaking on behalf of 12 residents who have not met to consider options of tabled presentation. (Doc Id No 369343).

Mr Phil Jenkyn addressed the Council on this matter (Doc Id No 369341).

Mr Richard Quinn addressed the Council on this matter and tabled copies of correspondence relevant to this matter and a presentation. (Doc Id No:…).

169/18

.

RESOLVED on the motion of Clr Sanderson, seconded Clr Williams



That an extension of time be granted to Mr Atkins.

170/18

RESOLVED on the motion of Clr Miles, seconded Clr Sanderson

That a further extension of time be granted to Mr Atkins.

171/18

RESOLVED on the motion of Clr Williams, seconded Clr Miles

That an extension of time be granted to Mr Jenkyn.

172/18 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin 1. The report is received and noted. 2. Council reaffirms its position that the site at 7, 9 & 11 Nelson Parade should

be fully remediated in accordance with the current application before the Minister.

3. To allow for reasonable evaluation of any on site encapsulation options that

may be proposed, that Property NSW provide a response to the questions proposed by HHEAG as soon as possible.

4. Property NSW provide Council with indicative plans for any potential on site

encapsulation options that might be pursued as soon as possible, together with appropriate planning and environmental advice in respect of such a proposal.

5. That Council take all reasonable steps to keep the community informed of

any updates relating to this issue and take a leadership role in advocating the communities preferred outcomes.

6. Council seeks legal advice as to its obligation to maintain notification on

149 certificates advising of contamination in the near vicinity.

Clr Williams foreshadowed a motion that: Council reject the recent proposal of encapsulating the material onsite as it

is not compatible with residential or parkland areas conflicts with intergenerational equity and provides a high risk exposure to Council through maintenance monitoring and refurbishment at a later time.

The MOTION on being put to the meeting was CARRIED

RECORD OF VOTING

Yes Against

Clr Mark Bennett

Clr Ben Collins

Clr Elizabeth Krassoi

Clr Justine McLaughlin

Clr Zac Miles

Clr Jim Sanderson

Clr Ross Williams





Clr Krassoi having declared in the meeting a non-pecuniary interest in the following matter left the meeting at 8.30pm. 5.1 COMMUNITY GARDEN IN HENLEY


Ms Emma Paxton addressed the Council on this matter.

174/18 RESOLVED on the motion of Clr Sanderson, seconded Clr Williams

1. That subject to the outcome of public consultation required at point 2

below, Council allow usage of the western green and associated storage

building at Henley Community Centre by the Happy Hens Social

Enterprise Inc. as outlined in the proposal, for an initial period of 18

months at no charge on the understanding that this arrangement is not a

lease and that after the initial period Council may give six months’ notice

to vacate the site.

2. That the proposed use by the Happy Hens Social Enterprise Inc. be

advertised as required under Section 356 of the Local Government Act

and that the advertisement invite submissions to Council about the

merits of this proposal.

3. That the Happy Hens Social Enterprise Inc. provide quarterly reports on

the progress of the project and the benefits and outcomes of the project for the wider community.

4. That consideration of the use of the indoor space at Henley Community

Centre, free of charge, be deferred until the community garden is established and more detailed information is provided to Council.

Clr Krassoi returned to the Meeting at 9.52pm. 175/18 RESOLVED on the motion of Clr Williams, seconded Clr Sanderson


5.2 LIBRARY SERVICE PROVISION


A MOTION was moved by Clr Williams seconded by Clr Sanderson that: 1. That the report be received and noted.

2. Staff from both Hunters Hill and Ryde Councils be thanked for their efforts

in compiling the data and the comprehensive report.

3. Council renegotiate the City of Ryde agreement to include:



(a) Provision for Hunters Hill to be given equity in the assets acquired

as part of the Library service past and future;

(b) An annual increase reduction based on rate pegging decisions

(2.3%) not the current approximate 10% increase in the

agreement; and

(c) 12 month rolling renewal rather than a fixed term agreement.

4. Council continue to develop alternative best practice approaches to providing library/learning space services through discussions with surrounding Councils and in the longer term through utilising developer contributions.

THE MOTION on being put to the meeting was LOST.

RECORD OF VOTING

Yes Against

Clr Jim Sanderson Clr Mark Bennett

Clr Ross Williams Clr Ben Collins



Clr Zac Miles

176/18 RESOLVED on the motion of Clr Miles, seconded Clr Krassoi

That Council defers consideration of this matter to allow more time to digest the proposed MOTION of Clr Williams and what outcomes Council wishes to achieve in a future agreement.

NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

3.1 SEED FUNDING FOR INCLUSIVE PLAYGROUND AT BORONIA PARK

177/18 RESOLVED on the motion of Clr Collins, seconded Clr Krassoi

1. That Council resolve to pledge 10% of the project cost up to $50,000, to the Inclusive Playground project proposed for Boronia Park;

2. That the $50,000 be set aside in the 2019 Budget as Hunters Hill Council’s contribution to the project.

3. That the proposed pledge of $50,000 toward funding of an Inclusive

Playground project in Boronia Park be advertised as required under Section 356 of the Local Government Act and that submissions are invited.

Clr Williams foreshadowed a motion that The matter be deferred until a detailed proposal is submitted for Council’s consideration and deferred until consideration of next year’s budget process and priorities for 2019/2020.

The MOTION on being put to the meeting was CARRIED



RECORD OF VOTING

Yes Against

Clr Ben Collins Clr Mark Bennett

Clr Elizabeth Krassoi Clr Jim Sanderson

Clr Justine McLaughlin Clr Ross Williams

Clr Zac Miles

REPORTS FROM STAFF

OUR HERITAGE & BUILT ENVIRONMENT

4.1 DELEGATED AUTHORITY REPORT

178/18 RESOLVED on the motion of Clr Williams, seconded Clr Sanderson

That the report be received and noted.

4.2 DEVELOPMENT CONTROL UNIT REPORT

179/18 RESOLVED on the motion of Clr Williams, seconded Clr Miles

That the report be received and noted. 4.3 REPORT OF LEGAL MATTERS

180/18 RESOLVED on the motion of Clr Williams, seconded Clr McLaughlin


4.4 HUNTER'S HILL COUNCIL SUCCESSFUL PROSECUTION - UNLAWFUL TREE

REMOVAL

181/18 RESOLVED on the motion of Clr McLaughlin, seconded Clr Williams


OUR COMMUNITY & LIFESTYLE

Item - 5.1 Community Garden in Henley - has been moved to another part of the document. Item - 5.2 Library Service Provision - has been moved to another part of the document.

OUR COUNCIL

Item - 8.1 Nelson Parade Update - has been moved to another part of the document. 8.2 QUARTERLY BUDGET REVIEW AS AT 31 MARCH 2018

182/18 RESOLVED on the motion of Clr Williams, seconded Clr Sanderson

That the budget variations be adopted



COMMITTEES

9.1 MINUTES OF THE HUNTERS HILL EVENTS ADVISORY COMMITTEE MEETING HELD 30 MAY 2018

RECOMMENDATION

1. That the Minutes be received and noted.

2. That Council discuss with Discover Hunters Hill the option of holding

Street Feast in November 2018 in collaboration with Council.

9.2 MINUTES OF THE HUNTERS HILL ACCESS ADVISORY COMMITTEE MEETING

HELD 24 MAY 2018

183/18 RESOLVED on the motion of Clr Miles, seconded Clr Krassoi

That the report be received and noted. 9.3 REPORT ON COUNCILLORS BRIEFINGS AND WORKSHOP HELD 28 MAY 2018



RECORD OF VOTING

Yes Against

Clr Mark Bennett Clr Jim Sanderson

Clr Ben Collins Clr Ross Williams



Clr Zac Miles

9.4 REPORT ON COUNCILLORS WORKSHOP 4 JUNE 2018

185/18 RESOLVED on the motion of Clr McLaughlin, seconded Clr Collins

That the report be received and noted. 9.5 MINUTES OF THE BUSHLAND MANAGEMENT WORKING PARTY HELD ON 21

MAY 2018

186/18 RESOLVED on the motion of Clr McLaughlin, seconded Clr Krassoi

That the Minutes be received and noted. 9.6 MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 16 MAY 2018


That the Minutes be received and noted.

GENERAL BUSINESS

12.1 MEETINGS - VARIOUS COMMITTEES OF COUNCIL

188/18 RESOLVED on the motion of Clr Miles, seconded Clr Williams




QUESTIONS WITH OR WITHOUT NOTICE 13.1 6 MARY STREET, HUNTERS HILL

Clr Elizabeth Krassoi asked the following question without notice:

Residents at number 8 were led to believe that Council would be serving an order for safe removal of a dangerous dead tree at number 6 Mary Street

This item isn’t noted in legal briefing. Can staff advise that this ongoing dangerous issue is still in motion?

When might the resident of number 8 and Mary Street churchgoers feel safe on their street?

ANSWER

An intent to serve and order was issued to the owners of the subject property requesting that the tree at 6 Mary Street be removed. As a consequence, the owners have not actioned this request. Council is seeking further legal advice to action and rectify this matter.

Currently under investigation. 13.2 CROWN STREET, HENLEY

Clr Justine McLaughlin asked the following question without notice:

Could Council please clean up the area at the top of Crown Street, Henley, on the eastern side near the entrance to Henley Preschool and the Bowling Club?

The metal fence is in poor condition with a corner post fallen over. There is redundant and shabby signage (ASSC) and the vegetation is overgrown and dying, including ivy climbing a large tree which appears to be dying. There are multiple noxious weeds.

It creates a poor entry statement to the locality and Henley residents deserve better.

ANSWER

Works have commenced and are progressing addressing the cleaning up of the areas mentioned above.

13.3 GLADESVILLE GRAFITTI

Clr Justine McLaughlin asked the following question without notice:

Could Council please clean-up and remove graffiti in the Gladesville area, specifically graffiti on the sides of the shopping village in Flagstaff Street, along Cowell Street and the Signal Hill area?

ANSWER

Most of the graffiti mentioned above is on private land, however Council has notified the owners of the subject sites requesting them to remove the graffiti. Council will be pursuing and monitoring the subject sites to ensure the graffiti is removed.



13.4 SAFETY ISSUE - CNR ALEXANDRA & FERRY STREETS

Clr Justine McLaughlin asked the following question without notice: Could Council please investigate the installation of bollards along the roadside kerb/footpath on the eastern side of the corner of Ferry and Alexandra Streets outside the heritage shop building?

There was yet another accident on this corner recently where a car mounted the kerb and crashed into the brickwork of the heritage building. This follows on from accidents that have caused cars to mount the kerb and crash into the building/window.

This area is experiencing increased car and pedestrian traffic and it is dangerous for pedestrians standing on the corner.

Although the building is slated for a development at some point where bollards are contemplated, it is in the interests of safety that they be installed as a matter of urgency.

ANSWER

TERMINATION The meeting terminated at 10.20pm. I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4440 held on 12 June 2018.

............................................. ................................... Councillor Mark Bennett Barry Smith MAYOR GENERAL MANAGER

NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

Meeting 4441 - 25 June 2018

Item 3.1 Page 1

ITEM NO : 3.1

SUBJECT : PROPERTY COMMITTEE FIGTREE PARK

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN STRATEGY

: COUNCILLORS ARE WELL-INFORMED ABOUT ISSUES/PROJECTS

REPORTING OFFICER : CLR ZAC MILES BEN COLLINS

Ref:369554

Background The Property Advisory Working Party existed in the term of the previous Council. As Council embarks on a review of its strategic assets, the assistance of an advisory Committee or Working Party consisting of suitably qualified and experienced members could provide valuable knowledge, insights and information on potential outcomes to Council and Council staff. We the undersigned Councillors wish to move the following Notice of Motion at Ordinary Meeting 4441 on 25 June 2018: Clr Clr Zac Miles

Clr Ben Collins

NOTICE OF MOTION

1. Hunters Hill Council re-establish the Property Committee in order to provide recommendations to Council with regards to:

I. Evaluating Council’s property assets to determine if they are preforming a community benefit;

II. Developing strategies for the future of Council’s assets; III. Investigating opportunities to invest/reinvest in property assets.

2. The Property Committee consist of three (3) councillors and three (3) community members;

3. Hunter’s Hill Council advertise for community members to join the Property

Committee as soon as is practicable; 4. The inaugural Property Committee Meeting for this term of Council be held in early

August.

ATTACHMENTS

There are no attachments to this report.

OUR HERITAGE & BUILT ENVIRONMENT Meeting 4441 - 25 June 2018

Item 4.1 Page 2

ITEM NO : 4.1

SUBJECT : DELEGATED AUTHORITY REPORT

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED


: ASSESS ALL APPLICATIONS AGAINST THE NEW LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref:368647

DELEGATED AUTHORITY

In accordance with Section 327 of the Local Government Act 1993, authority is hereby delegated to the Group Manager, Development and Regulatory Control to exercise and perform those powers, duties and functions in line with the authority and limitations of that position. These include approval and refusal of Development Applications as per Section 10 of Hunter's Hill Council Delegations of Authority. REPORT

Development Application No. DA 2018-1003 Zone Res R2

Construction Certificate No. N/A Notification Yes

Applicant Philip Boyce & Nikki Barrowclough

Value $269,500

Premises 2 Sunnyside Street, Gladesville

Landscaped Area 55%

Classification (BCA) 1a Date lodged 11 Jan 2018

Assessing Officer Kerry Smith Determination Date 14 May 2018

Proposal New first floor addition over existing living and verandah, new master bedroom, ‘robe, study and bathroom

Determination Compliant with LEP & DCP - Approval

Development Application No. DA 2018-1029 Zone R2


Applicant SP 58272 Value N/A

Premises 30 St Malo Avenue Hunters Hill

Garden Area N/A

Classification (BCA) N/A Date lodged 17 April 2018

Assessing Officer Anna Hopwood Martin Peacock

Determination Date 16 May 2018

Proposal Removal of one (1) tree


Item 4.1 Page 3

Determination Refuse removal of one (1) tree on the following reasons: a) Shading of garden bead below crown b) No evidence of damage to garden bed retaining wall c) Council’s DCP (Matters for consideration in relation to all

applications) states ”Consent will not be granted for proposed removal or pruning of vegetation in order to provide views or eliminate dropping of leaves, fruit or bark”.

Determination d) Trees (Disputes Between Neighbours) Act 2006 outlines that “the dropping of leaves, flowers, fruit, seeds or small elements of deadwood by urban trees ordinarily will not provide the basis for ordering removal of or intervention with an urban tree”.

e) Pruning is considered appropriate to improve solar access

to garden beds



Applicant Matthew & Anne Berry Value $679,000

Premises 4 Sunnyside Street, Gladesville

Landscaped Area 50.6%

Classification (BCA) 1a, 10a & 10b Date lodged 21 Dec 2017


Proposal To construct a part two storey addition to the rear of the existing dwelling plus swimming pool and relocation of carport


Development Application No. DA 2015-1005-1 Zone Res R2

Construction Certificate No. CC 2016 7017 Notification Yes

Applicant Elise Fairfax Value $73,700

Premises 14 Woolwich Road, Hunters Hill

Landscaped Area 57%

Classification (BCA) 10b Date lodged 26 Mar 2018


Proposal Internal alterations to existing dwelling , new rear verandah, new garage and swimming pool – s.4.55 – modification of size, shape & Location of swimming pool


Development Application No. DA2018-1022 Zone R2


Applicant John & Phillipa Armfield Value $40,000

Premises 36 Sherwin Street, Henley

Landscaped Area N/A

Classification (BCA) 10(b) Date lodged 23 Mar 2018

Assessing Officer Shahram Zadgan Determination Date 6 June 2018

Proposal Replacement of external staircase





Item 4.1 Page 4

Applicant Christine & Trevor Gardner

Value $825,400

Premises 3 Sherwin Street, Henley

Landscaped Area 50.1%

Classification (BCA) 1a, 10a & 10b Date lodged 2 Jan 2018


Proposal Demolition of existing dwelling and construction of a new two storey dwelling with garage, front fence, tree removal and associated landscaping.


FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION


ATTACHMENTS

There were no attachments to this report.


Item 4.2 Page 5

ITEM NO : 4.2

SUBJECT : DEVELOPMENT CONTROL UNIT REPORT





Ref:369313

REPORT OF MEETING HELD 13 JUNE 2018



Applicant Joanna Sader Value $1,000,000.00

Premises 27 Auburn Street Hunters Hill

Landscaped Area 50%

Classification (BCA) N/A Date lodged 6 Dec 2017

Assessing Officer Shahram Zadgan Determination Date 13 June 2018

Proposal Alterations and additions including first floor addition and swimming pool

Determination That a “Deferred Commencement” consent be granted pursuant to Section 80(3) of the Environmental Planning and Assessment Act 1979. The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council. Schedule No.1 1. Amended drawings are to be submitted to Council that

reflect compliance with AS1926.1-2012. In particular the front pedestrian gate of fence B and gate is to swing away from the swimming pool.

2. The Landscape Plan prepared by Denis Chan, dwg no

VILA004, dated 07.11.2017, date stamped 6 Dec 2017 shall be amended and submitted to Council as follows:

The existing Murraya hedge along the front boundary should be shown for retention and maintained at approximately 1.2m (above the finished level of the stone wall).

The tree proposed in the rear of the site should be Jacaranda mimosifolia (Jacaranda) and the tree proposed in the front of the site should be Lagerstroemia indica (Crepe Myrtle).


Item 4.2 Page 6

Determination The Common Name for the Lagerstroemia indica corrected to Crepe Myrtle.

The proposed species for the western side boundary should be shown.

The Landscape Plan should show compliance with AS 1926. 1-2012 Part 1: Safety barriers for swimming pools, which includes new requirements for non-climbable zones.

Schedule No.2 That Development Application No.17/1189 for alterations and additions including first floor addition and new swimming pool at No.27 Auburn Street, Hunters Hill, be approved, subject to the following conditions: Special Conditions: 1. Stone wall to be depicted on drawings as per example

given. Stone wall is to be flush. Amended plans are to be submitted prior to the issue of the Construction Certificate.

2. Picket fence is to have the horizontal member on the

street frontage. Amended plans are to be submitted prior to the issue of the Construction Certificate.



Applicant ARC Architects Value $569,360.00

Premises 13 Margaret Street Woolwich

Landscaped Area 50%

Classification (BCA) N/A Date lodged 20 April 2018

Assessing Officer Kerry Smith Determination Date 13 June 2018

Proposal Alterations and additions to convert existing church building and construction of new swimming pool.

Determination That development application no. 2018/1028 for the alterations and additions to existing church building and conversion to a dwelling plus construction of a new pool at No.13 Margaret Street, Woolwich, be approved, subject to the following conditions: Special Conditions: 1. The swimming pool system and associated motor being

site in the sub-floor area of the building. 2. The swimming pool motor being automatically switched

off at 10:00 pm daily. 3. The air conditioning motor being resited away to the

south face of the building.


Item 4.2 Page 7

Determination 4. The four (4) screen trees proposed on the centre of the eastern boundary of the site being replaced with lower maturity height trees such as Lilli Pill sp. Such change being provided on an amended landscape plan to be submitted to Council prior to the issue of stamped, approved plans.

5. External lighting to be subdivided and not facing occupied

dwellings.

FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT

There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030

This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION


ATTACHMENTS



Item 4.3 Page 8

ITEM NO : 4.3

SUBJECT : REPORT OF LEGAL MATTERS





Ref:369473

INTRODUCTION

The purpose of this report is to keep Council informed of legal matters currently being dealt with. These matters are generally with the Land and Environment Court. REPORT

APPEALS - Status report in relation to recent or pending appeals is attached. FINANCIAL IMPACT ASSESSMENT





This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION


ATTACHMENTS

1. Status Report ⇩


Item 4.3 Attachment 1 Page 9

OUR COUNCIL Meeting 4441 - 25 June 2018

Item 8.1 Page 16

ITEM NO : 8.1

SUBJECT : MONTHLY REPORT ON OUTSTANDING MATTERS

CSP THEME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION



REPORTING OFFICER : SHARON MURDOCH

Ref: 367811

REPORT

The following is a regular report, which lists all items considered by Council that require a further report, or information to Council. FINANCIAL IMPACT ASSESSMENT





This proposal addresses strategies identified under “Our Council’ and in particular 1.3.2 Councillors are well informed about issues/projects.

RECOMMENDATION


ATTACHMENTS

1. Outstanding Matters ⇩


Item 8.2 Page 25

ITEM NO : 8.2

SUBJECT : SUMMARY OF COUNCIL INVESTMENTS AS AT 31 MAY 2018

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS


: ACCOUNTING MANAGEMENT AND POLICIES THAT COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : JOHN JAVILLONAR

Ref:368725

INTRODUCTION

A summary of its investments is required to be reported to Council at the end of the month. REPORT

SUMMARY OF COUNCIL'S INVESTMENTS AS AT 31 MAY 2018 (330/06)

Institution Reference Principal

Lodged Term Matures Rate

CBA Term Deposit $ 1,383,606.89

4.4.18 90 3.7.18 2.51


21.5.18 31 21.6.18 2.05


28.5.18 91 27.8.18 2.39

CBA Term Deposit $ 763,845.59

3.4.18 90 2.7.18 2.49


7.5.18 60 6.7.18 2.35


22.5.18 62 23.7.18 2.35

CBA Term Deposit $ 705,146.84

3.4.18 62 4.6.18 2.37

NAB Term Deposit $ 1,197,188.13

7.5.18 91 6.8.18 2.62


5.3.18 91 4.6.18 2.50


23.4.18 91 23.7.18 2.60

IMB Term Deposit $ 2,524,159.52

26.4.18 67 2.7.18 2.25

IMB Term Deposit $ 2,629,796.57

26.4.18 90 25.7.18 2.40

Bankwest Term Deposit $ 927,752.76

16.4.18 91 16.7.18 2.60

Bankwest Term Deposit $ 800,000.00

10.4.18 63 12.6.18 2.30

Call 24 HR Call $ 629,602.33

1.25

$ 19,838,329.24

CBA General $ 1,048,161.94

31.5.2018 Bank Account Balance

Total

$ 20,886,491.18

Certification – Responsible Accounting Officer

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.

The above Investments include the following estimated restrictions


Item 8.2 Page 26

Internal Restrictions Actual as at 31 May 2018

Office Equipment & Furniture $ 104,790.43

Town Hall $ 249,130.00

Replacement of Plant $ 585,012.85

Elections $ 36,082.73

Employee Leave Entitlements $ 703,001.96

Insurance Reserve $ 58,659.78 Safety & Welfare Expenses OH&S Incentive $ 41,771.84

Other $ 20,000.00

Deposits $ 2,726,758.25

Total Internal Restrictions $ 4,525,207.84

External Restrictions S94 $ 1,481,335.76

Grants $ 104,179.82

Domestic Waste Management $ 279,914.73

Special Environmental Levy $ 285,111.48

Special Community Facilities $ 971,608.16

Special Roads $ 1,150.87

Other Infrastructure Special Rate $ 367,368.63

Total External Restrictions $ 3,490,669.45

Total Restrictions $ 8,015,877.29

Portfolio 90 Day BB

$ % Rate % Rate

Total Investment as at:

30.6.17 $ 19,240,756 2.39 1.72

31.7.17 $ 17,898,437 2.39 1.70

31.8.17 $ 19,927,245 2.30 1.70

30.9.17 $ 20,692,514 2.29 1.72

31.10.17 $ 20,265,359 2.29 1.70

30.11.17 $ 20,995,738 2.27 1.72

31.12.17 $ 20,507,787 2.25 1.77

31.1.18 $ 20,584,069 2.29 1.79

28.2.18 $ 20,107,060 2.30 1.77

31.3.18 $ 20,823,314 2.30 1.93

30.4.18 $ 20,109,836 2.35 2.05

31.5.18 $ 19,838,329 2.38 1.96

Average Rate

2.32 1.79


Item 8.2 Page 27

CONCLUSION

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments. FINANCIAL IMPACT ASSESSMENT





Council is compliant with statutory reporting requirements.

RECOMMENDATION


ATTACHMENTS



Item 8.3 Page 28

ITEM NO : 8.3

SUBJECT : NSROC CONSTITUTION

CSP OUTCOME : COUNCIL COLLABORATES WITH OTHER TIERS OF GOVERNMENT AND AGENCIES, SUCH AS NSROC


: CREATE ALLIANCES AND NETWORKS WITH OTHERS

REPORTING OFFICER : BARRY SMITH

Ref:369041

INTRODUCTION

At the recent GMAC meeting, item 4.2 Revision of NSROC Constitution, it was resolved to re-word clause 29 of the NSROC Constitution to apply the wording of the Model Constitution (clause 42). The resolution was made in the context of ensuring compliance with the Associations Incorporation Act 2009, on the transfer of any surplus property or distribution of assets upon the termination (winding up or voluntary cancellation) of the Organisation. REPORT

The current Constitution - clause 29 Termination of Organisation states:

29. Termination of Organisation

Upon the termination of this Organisation the debts and liabilities of the

Organisation shall be discharged out of the assets of the Organisation. The

balance of the assets shall be given or transferred in shares relative to the

contribution by each member Council to the member Councils remaining

immediately before the termination of the Constitution. In accordance with GMAC’s resolution, the following wording is proposed in the revised clause 29, which is based on clause 42 of the Model Constitution.

29. Termination of Organisation (1) Subject to the Act and the Regulations, in a winding up of the

Organisation, any surplus property of the Organisation is to be transferred to another organisation with similar objects and which is not carried on for the profit or gain of its individual member Councils.

(2) In this clause, a reference to the surplus property of an Organisation is a

reference to that property of the Organisation remaining after satisfaction

of the debts and liabilities of the Organisation and the costs, charges and

expenses of the winding up of the Organisation.

The proposed clause 29 uses the word ‘Organisation’ to replace the word ‘association’; and added ‘member Councils’ instead of just ‘members’ from the Model Constitution’s clauses 42 (1) and (2).]


Item 8.3 Page 29

Legal Advice Sought in respect of clause 29 of the NSROC Constitution. Legal advice was given on 20 April 2016 (Maddocks) in relation to the NSROC Constitution (in the context of council amalgamations). The relevant aspects of the legal advice included that:

“Irrespective of which termination method is adopted, where there is a surplus of assets left after the payment of all liabilities (including costs of liquidation), there will be a question as to what is to become of the surplus. The Associations Act now expressly forbid any surplus being returned to a member or a former member (ss65 and 75). This prohibition would prevail over NSROC‟s constitution in this case. Therefore, NSROC would need to propose (for the approval of the Commissioner) some other body to receive any surplus. The Associations Act is silent on who the recipient can be. It might be a newly created entity to carry on NSROC, or it might be another not-for-profit organisation. Alternatively, the Associations Act would allow NSROC (with the approval of the Commissioner) to transfer its registration to another recognised entity. This would enable the current assets and liabilities to remain with NSROC and transfer automatically to the different entity – provided that the entity is subject to rules that prohibit a distribution of profits to that entity’s members”.

However, there may be another possible interpretation (or reading) of sections 65 and 75 – see section 65 (4) and section 75 (3) of the Act (copied below). Section 65 and section 75 have not been amended since the introduction of the Associations Incorporation Act 2009 when the Act commenced on 17 April 2009. . So the advice from Maddocks was provided in April 2016 after sections 65 and 75 had already been enacted.

Winding up

Section 65 Distribution of surplus property: (4) Surplus property or any part of it that consists of property supplied by a

government department or public authority, including any unexpended portion of a grant, must be returned to the department or authority that supplied it or to a body nominated by the department or authority.

Therefore, there could be a possible interpretation or reading of section 65 (4) of the Associations Incorporation Act 2009 as providing for - surplus property that consists of property supplied by a public authority (i.e. local council/member council) must be returned to the public authority (local council/member council) that supplied it or to a body nominated by the authority.

Voluntary cancellation Section 75 Distribution of assets: (3) Any asset that has been supplied by a government department or public

authority (including any unexpended portion of a grant) must be returned to the department or authority that supplied it or delivered to such person or body as that department or authority may direct.

Similarly, there could be a possibility of interpreting or reading section 75 (3) of the Act as providing for - any asset supplied by a public authority (i.e. local council/member council) must be returned to the authority (local council/member council) that supplied it or delivered to such a person or body as that authority may direct.


Item 8.3 Page 30

A local council is a public authority. It is not defined as such under the Associations Incorporation Act. However, ‘public authority’ under section 3 Definitions of the Independent Commission Against Corruption Act 1988, includes the following:

(e) a local government authority Under the Local Government Act 1993, local government authority means a council, a county council or a joint organisation. If based on the above interpretation, the current NSROC Constitution’s clause 29 may not necessarily contravene the Act due to a literal reading of section 65 (4) and section 75 (3), since members are local councils (i.e. a public authority). However, as resolved at the GMAC meeting, the wording of the model constitution’s clause 42 will be applied. This will ensure the validity of clause 29 of the Constitution. Attached is the revised version of the Constitution with the re-worded Clause 29. Member councils have been asked to consider the proposed amendments to the Constitution at a council meeting no later than June 2018 with a proposed recommendation from NSROC for endorsement. The matter will be considered by the NSROC Board at the meeting scheduled for 9 August 2018 CONCLUSION

It is recommended that Council support the proposed amendments to the Constitution. FINANCIAL IMPACT ASSESSMENT





This report responds to the need to ensure that Councillors are well informed about issues/projects.

RECOMMENDATION

That Hunter’s Hill Council supports the proposed amendment to the Constitution of the Northern Sydney Regional Organisation of Councils and directs their NSROC representatives to indicate this position when the matter is considered by the NSROC Board.

ATTACHMENTS

1. Final Draft Constitution - NSROC ⇩

COMMITTEES Meeting 4441 - 25 June 2018

Item 9.1 Page 48

ITEM NO : 9.1

SUBJECT : MINUTES OF GLADESVILLE VILLAGE MAIN STREET COMMITTEE MEETING HELD 10 MAY 2018





Ref:369349

COMMENCEMENT The meeting commenced at 6.00pm at Gladesville Library, 6 Pittwater Road, Gladesville. PRESENT Clr Roy Maggio Chair, City of Ryde Clr Elizabeth Krassoi Hunter’s Hill Council Ernie Zappia Russ Young Chris Schofield Fred Jabbour Hannah Goodchild Centres Coordinator, City of Ryde Council Steve Kourepis Group Manager, Development & Regulatory Control, Hunter’s Hill Council APOLOGIES Clr Penelope Pederson City of Ryde Clr Ben Collins Hunters Hill Council Jaci Haug Max McFarlene Yvonne Dornan Bassam Batshon Genevieve Sloane

CONFIRMATION OF MINUTES No previous minutes DECLARATIONS OF INTEREST The Chair, Clr Krassoi, Hunter’s Hill Council, provided an overview of Council’s policies and procedures in regards to code of conduct and the responsibility of each member.


Item 9.1 Page 49

AGENDA ITEMS

Mr Schofield indicated that he wanted a designated person to be appointed to share information between the two Councils.

Chair raised the issue that there would be costs associated with employing a person to this and he would find it hard for Council to establish.

It was raised by Mr Steve Kourepis (SK) that Council officers from both officers met with their communications teams and it was noted that both Councils have comprehensive communication and engagement strategies that are very detailed and specific. It was also highlighted that there are specific legislative requirements for planning proposals and development applications that Council has to follow.

Mr Schofield raised that his biggest issue is the lack of communication between the two Councils and that the Councils “do not talk to each other.”

SK raised that large urban design projects and strategic planning projects have meant meetings, discussions and workshops have been held with staff of both Councils.

One recent matter that was raised was the review of Gladesville Village where the communication strategy engaged over 700 persons who involvement from both Councils along with all stakeholders and Hunter’s Hill Council won an award for this engagement strategy.

Mr Schofield tendered a document highlighting Gladesville Communication options and the Committee went through each individual matter, Ms Goodwin from City of Ryde Council discussed the issue of the newsletter, highlighting Gladesville, the issues with Facebook, sharing information through this platform. City of Ryde Council is currently preparing a newsletter that will focus on Gladesville.

Further discussions took place in regards to precinct committees in particular for Gladesville area and that the two Councils get together on that.

Notice Boards – should we highlight information on these? Question was raised are they effective, who reads them? Could static information be provided on notice boards to direct the community to where they can access information on development applications?

Ms Goodchild discussed that City of Ryde is preparing a webpage for Gladesville Town Centre and it will provide information or links to information on development applications in Gladesville, capital works, events, place making projects etc. Current events – it was suggested that communications options provided by Mr Schofield be sent to the communications teams for them to report back at a future meeting

NEXT MEETING The next meeting of Gladesville Main Street Committee to be held 28 June 2018 commencing at 6.30pm. The meeting closed at 7.45pm.


Item 9.1 Page 50

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030 A key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is: 3.1 Increase active and informal participation by local residents and business owners in

creating a sustainable future. RECOMMENDATION

That the Gladesville Precinct Forum includes City of Ryde Council. ATTACHMENTS



Item 9.2 Page 51

ITEM NO : 9.2

SUBJECT : MINUTES OF THE HUNTERS HILL SENIORS ADVISORY GROUP MEETING HELD 4 JUNE 2018

CSP OUTCOME : THE NEEDS OF THE MOST DISADVANTAGED AND VULNERABLE IN THE COMMUNITY ARE MET, EG FOR THE YOUNG AND AGED


: IMPROVED ACCESS TO AGED AND DISABILITY SERVICES

REPORTING OFFICER : KATE KUTTY

Ref:368921

REPORT

The meeting opened at 10.05am. PRESENT Jacque Alway Patricia Birch Betty Benjamin Robyn Hogan Branka Ivkovic Joan Lloyd Margaret Treble Kathy Meyer Kate Kutty Hunter’s Hill Council APOLOGIES Ian Adair David Carver Nan Barbour Tony Breinl Clr Jim Sanderson Hunter’s Hill Council 1. WELCOME AND APOLOGIES Kate advised the formal apologies and informed the group about the recent passing

of Tony Breinl’s wife, Anna. The group requested to formally express their condolences via a Council letter.

2. DECLARATIONS OF INTEREST None declared. It was noted that Declaration of Interest needs to be included as an

ongoing item of each meeting agenda. 3. CONFIRMATION OF PREVIOUS MINUTES The minutes were confirmed by Robyn Hogan as a true and accurate account of the

meeting held on Monday 5 February 2018 and seconded by Betty Benjamin.


Item 9.2 Page 52

4. BUSINESS ARISING 4.1 Aged Care Information Sessions – Next session 25 July 2018 in Hunters Hill Town Hall Kate updated the committee about the ‘Aged Care Information Sessions’ which are

the joint project of City of Ryde and Hunter’s Hill Councils. The sessions are temporarily on hold while the City of Ryde appoints a new Community Project Officer, Social Inclusion.

The next session is planned for 25 July 2018 to be held at Hunters Hill Town Hall.

Kate noted the popularity of the past sessions held in Hunters Hill, in particular the one during the Seniors Week which had 65 attendees.

Action: Kate to disseminate the information about the upcoming Aged Care

Information Sessions to the network. 4.2 ‘Next of Kin’ Program/Police Registry The Program description is available via Council’s Newsletter and Customer Service

officers. Action: Kate to organise an information poster which could be easily displayed on

various community notice boards. 4.3 Community Notice Boards Committee members noted the importance of having fully functioning notice boards

in the community. Boronia Park Uniting Church has an active notice board which is available to members of the community via Robyn Harvey and Margaret Treble.

Action: Kate to establish contact with the Boronia Park Harris Farm and suggest

instituting a Community Notice Board on their premises. Joan Lloyd is to pass on the contact of the Wurley Court Retirement Village electronic notice board administrator to Kate.

4.4 Seniors event promotion Kate is working on producing a number of promotional tools such as Senior Festival

street flags, A-Frame Information Boards and the Seniors Newsletter. All promotional materials will bear consistent branding and will be used at the community events to get attention. The committee discussed the letterbox drop as a possibility of promoting seniors events.

4.5 Seniors Newsletter Update The members of the Hunters Hill Seniors Newsletter Working Group are Kathy

Meyer, Robyn Hogan and Kate Kutty. The group is working on a pilot newsletter. The Newsletter will bear the seniors logo, consistent with other promotional materials.


Item 9.2 Page 53

4.6 Disability Inclusion Action Plan Kate provided a brief update on the implementation of the plan, noting a

collaborative effort is being undertaken with City of Ryde and Lane Cove Councils to share learning and resources for shared goals. Kate shared the latest ABS data about disability prevalence in Australia; 40% of the population is having a disability or living with a long-term health condition that restricts their everyday activities. Kate shared the inclusion logo with the committee who unanimously approved it.

Ability Links and Macquarie University created inclusion toolkits that are free to

access and can be used to promote the inclusion in the broader community further. Hunter’s Hill Council staff are soon to receive the disability awareness training in a further bid to encourage the inclusion in our community. Kate is hoping a work placement opportunity for a school leaver with a disability could be provided at Council.

The members asked Kate to raise the accessibility of the Ryde Aquatic Centre for

the Hunters Hill seniors. City of Ryde seniors with a Centrelink Health Card have free access to the pool.

Patricia Birch raised an access issue caused by inappropriate tree planting.

A mental health awareness event is planned for 21 October 2018 at Bedlam Bay by The Happy Hens. The event is intended as a fun day out and will be further promoted through the Council and other networks.

4.7 Inclusion Award Launch Kate Kutty provided an update on the launch of a collaborative Inclusive Business

Award with The Northern Business Awards, and shared the supporting marketing clip and collateral including the Nomination Form.

The Nominations close on 3 July 2018 and the Award Dinner is to be held on 29

August 2018. Please follow the link to access the clip: https://www.youtube.com/watch?v=3xZewebFGrg&feature=youtu.be Action:Kate asked the SAG members to get involved with promoting and nominating

local businesses in the awards by the closing date of 3 July, to help build momentum with the campaign and local awareness.

4.8 Inclusive Playground Update

Kate Kutty provided an update on the inclusive playground initiative. Touched by Olivia, Bec Ho is undertaking community consultation and developing a draft playground design.

4.9 Sydney Community Services Update

Branka Ivkovic shared the information about the Hardship Assistance Program. The Program is an unfunded program which relays on donations from the members of the public. The service is offered to people who are affected by a temporary finical hardship and are not able to afford the life essentials such as food, gas, electricity and phone connection. Branka to send a list of dry foods needed to replenish the SCS Food Cupboard.

https://www.youtube.com/watch?v=3xZewebFGrg&feature=youtu.be


Item 9.2 Page 54

Branka gave some feedback about The Men’s Shed event and the hope to find a new supervisor to create a new group opportunity. Kathy Meyer suggested approaching the local TAFE as some of the carpentry or other trades teachers may be interested in joining the Shed.

4.10 Seniors Festival Kate Kutty gave an update on the success of the events and general community

feedback. The evaluation results show that it would be good to offer more active events next year. Activities focused on wellness and wellbeing such as tasting and walking tours are very popular. Committee members suggested looking into restarting a onetime popular "Walks with Hunters Hill Mayor'.

5. GENERAL BUSINESS 5.1 Music Events at Boronia Park Uniting Church A series of accessible music events is planned at the church with the first one being

on Sunday, 24 June 2018 at 4.00pm. The entry cost is $20.00 for general admission and $15.00 for a concession.

5.2 Crafts for a Cause – Companion Teddy Bears for the premature babies. Joan Lloyd is happy to share the pattern. Community members are welcome to help

the case by attending the regular craft meeting s at Learning for Leisure. The meetings are held at Boronia Park Uniting Church every Wednesday morning from 10.00am.

5.3 Assisted Bin Collection process has been successfully implemented. The residents who are not able to collect their bins can apply for Council's

assistance through Kate Kutty. The Waste Management Service is aware of increased demand brought on by the increase in the ageing population.

5.4 NSW Ambulance Service Resuscitation Community Training Program Joan Lloyd is a qualified presenter and has offered her services to the community.

Branka to connect Joan with Social Support Coordinators who will organise a series of workshops led by Joan for the CALD (Culturally and Linguistically Diverse) clients in particular.

6. OTHER BUSINESS Nil. 7. NEXT MEETING The next meeting of the Hunters Hill Seniors Advisory Group will be held on Monday

6 August 2018 in the Chambers at Hunter’s Hill Council. The meeting closed at 11.30am. FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report.


Item 9.2 Page 55

ENVIRONMENTAL IMPACT ASSESSMENT




A key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is: 3.2 The needs of the most disadvantaged and vulnerable in the community are met, e.g.

for the young and the aged. The Seniors Advisory Group will assist Council to achieve this outcome.

RECOMMENDATION


ATTACHMENTS



Item 9.3 Page 56

ITEM NO : 9.3

SUBJECT : MINUTES OF THE HUNTERS HILL MAIN STREET COMMITTEE HELD ON 24 MAY 2018



: COUNCIL WILL ENSURE THAT INFORMATION AND SERVICES ARE ACCESSIBLE AND RESPONSIVE


Ref:368981

COMMENCEMENT The meeting commenced at 5:32 pm at Gladesville Community Centre. IN ATTENDANCE Clr Elizabeth Krassoi Chair Clr Ross Williams Deputy Mayor Clr Ben Collins Mario Pellegrino Patrick Gallagher Jim Simpson Pat Haynes David Salter Elva Salter Valda Bradbury Alister Sharp Joh Prior Sheila Michael Beverley Brown M Flowers Evelyn Kelly Steve Kourepis Group Manager, Development & Regulatory Control APOLOGIES

Justin Burt Bassam Batshon CONFIRMATION OF MINUTES No previous minutes to confirm.


The Chair opened her first meeting and introduced Deputy Mayor Clr Ross Williams and Clr Ben Collins.


Item 9.3 Page 57

The Chair explained to the Committee the process for establishing the Committee and how expressions of interest were put out to the community and previous members in early November 2017. Council then considered a report on 27 November 2017 in which community representatives were adopted the representatives being Mario Pellegrino and Bassam Batshon. The Chair read out what the Committee does and advised all of the Committee that it was established for the purpose of:

Identifying opportunities for the improvement of the presentation and amenity of the business precinct through individual and cooperative arrangements involving landlords, business tenants and Council.

Actioning initiatives within the Town Centre Master Plan and promoting revitalisation of the Town Centre.

Identifying strategies to attract people and traffic to the business precinct.

Communicating to residents and visitors the benefits of a strong and vibrant business precinct and engaging their support and cooperation in the achievement of the Committee’s objectives.

Reviewing the various strategic documents produced for and by the Council and identify and prioritise initiatives.

The Chair also expressed the outcomes the Committee has achieved since the establishment of the Committee through lobbying and events held, including:

the moving of an electrical box

moving of the disabled ramp along Gladesville Road

the paving and landscaping beautification works under the urban design landscape works

the sculpture at the centre of the Village

Hunters Hill Street Feast

Installation of quarter hour parking spots

Improve/rectify stormwater runoff along Gladesville Road

Improve/rectify stormwater problems outside café on Gladesville Road

Question was raised that the Committee needs to review the landscape plan to be brought back to the next meeting, question as to whether all the trees have been planted along Gladesville and Ryde Road. Committee to review at next meeting.


Item 9.3 Page 58

LOCAL PLACE MANAGEMENT Update by Council Officers - Steve Kourepis provided an overview of the current Development Applications before Council:

1. 49 Gladesville Road, Hunters Hill SK explained the proposal and issues surrounding it. The proposal is currently

pending with Council. Issues include traffic entrance and exit, parking onsite also questions about access during the construction phase and associated issues.

All agreed this was a major issue and construction along Gladesville Road will have

major impact on commercial strip and also traffic within the area.

2. 1-3 Ryde Road, Hunters Hill

This is pending and concerns were raised over the state of the heritage buildings. It was explained that the applicant is awaiting a construction management plan that ensures that construction is completed onsite and does not impede the Gladesville Road, Ryde Road entry points. RMS has objected to this and indicated they will come back to Council to ensure this is signed off before works commence.

The Committee had major concerns about waiting for the building to dilapidated and

loss of heritage items. Issues were noted. ISSUES RAISED:

The bus stop outside 7 Ryde Road, Hunters Hill. The access is very difficult, could Council Officers please review.

The walk past Hunters Hill Hotel with the PAMP needs to be reviewed, and what actions are needed. Review the recommendations.

Street Feast – Chair raised the issue of preparing for the Street Feast, a great event that was usually held on the Saturday however there was concerns as to retailers therefore this year to be held on Sunday and sponsors are being sought. The vision is to keep it with local businesses rather than outside businesses.

Christmas Lights – it was proposed to put Christmas lights on two trees, one near Locantro the other on trees near sculptures. Report back at next meeting on type of lights proposed and show the Committee, needs to be done soon before Christmas is upon us.

Parking was raised and matters such as whether public car parking was provided. It was explained that the Mapledorams Corner development doesn’t have any public parking. Hunters Hill Hotel through the DA process does have public parking. Discussion took place with regard to provide further parking to alert people it is available. It will be taken on board, the Chair and owner of the hotel to provide further signage.

It was raised that the Committee should review the parking plan for the area and the issues of parking.

Discussions took place in regards to precinct meetings, the Chair explained that Council is preparing for precinct meetings accordingly and this matter will be further discussed.


Item 9.3 Page 59

The following people requested to be on the Committee:

1. Patrick Gallagher – Business Owner 2. Jim Simpson – Resident 3. Elva Salter – Resident 4. Alister Sharp – Resident and also Hunters Hill Trust President 5. Pat Haynes – Resident 6. Valda Bradbury – Resident

NEXT MEETING The Next meeting of Gladesville Main Street Committee to be held Wednesday 23 August 2018 at Gladesville Community Centre, 44 Gladesville Road, Hunters Hill The meeting closed at 6.45pm. FINANCIAL IMPACT ASSESSMENT





Increase active and informal participation by local residents and business owners in creating a sustainable future.

RECOMMENDATION


ATTACHMENTS



Item 9.4 Page 60

ITEM NO : 9.4

SUBJECT : MINUTES OF THE INCLUSIVE PLAYGROUND PLANNING PANEL MEETING HELD 6 JUNE 2018

CSP OUTCOME : A CARING COMMUNITY WHERE DIFFERENT GROUPS AND INDIVIDUALS FEEL THAT THEY CAN BELONG


: MAXIMISE PARTICIPATION OF COMMUNITY MEMBERS IN COMMUNITY LIFE

REPORTING OFFICER : MARGARET KELLY

Ref:368726

REPORT

The meeting opened at 9.00am. PRESENT Clr Elizabeth Krassoi Clr Ben Collins Clare Conroy Bec Ho Touched By Olivia Margaret Kelly Hunter’s Hill Council APOLOGIES Clr Jim Sanderson Lucinda Marha Melinda Doust 1. DECLARATIONS OF INTEREST Nil. 2. MINUTES OF PREVIOUS MEETING

The minutes of the meeting held Thursday 12 April 2018 were accepted as a true and accurate record of the meeting.

3. BUSINESS ARISING 3.1 Site

Margaret reported that Council resolved to accept the Panel’s recommendation that the site would be Boronia Park North, High St, Boronia Park. Tracy Ivan, Council’s Parks and Landscape Coordinator has inspected the site and provided details of the shrubs she recommended could be removed.


Item 9.4 Page 61

3.2 Car Parking

Some feedback has been received about the impact increased visitors will have on parking in High St. Bec estimated that most visits to the playground would be 2-3 hours in duration, 20-30 parking spaces including 6 accessible spaces would be required. Margaret and Bec to look at options for getting a Parking/Traffic Plan completed for the project. An estimate of cost for parking improvements is required as funds will be needed to upgrade the carpark. Options discussed included time restricted (4P) parking spaces, additional front/rear to kerb parking along High St and increased on-site parking options for Montefiore staff.

3.3.1 Community Consultation

Bec informed the Panel about the community consultation that she has undertaken, with over 250 responses. It has included an online survey, survey and ideas stall at Hunters Hill Food and Wine Festival and consultation with students at Villa Maria and Boronia Park schools. Bec will provide details of the key stakeholder consultation that has been undertaken so Margaret can follow up from Council. Bec will provide a report on the consultation, for inclusion in the next Council Business Paper with the Panel minutes.

4. GENERAL BUSINESS Nil 5. OTHER BUSINESS 5.1 Next Steps

Bec explained that she has briefed a designer. Aim is to have the concept design ready to launch at the Moocooboola Festival on Sunday 5 August 2018. A Development Application is not required as the project is an upgrade of an existing playground however the concept plan will be presented to Council for endorsement. Aim is to present to Council at its meeting on 23 July 2018. The Plan will also be referred to the relevant committees of Council for comment, Access Committee and Traffic Committee. A public fundraising campaign will commence once the design is finalised. To be eligible for a State Government grant it is expected that some financial contribution from Council will be required. Clr Collins will raise this matter at the next Council meeting. Margaret to look at any other options for Council funds, and suggested that this project could be included in Council’s Section 94 Plan

6. NEXT MEETING The next meeting of the Project Panel will be held on Tuesday 10 July 10am at

Hunter’s Hill Council. The meeting closed at 10.00am. FINANCIAL IMPACT ASSESSMENT


There is no direct environmental impact on Council arising from Council consideration of this matter.


Item 9.4 Page 62

SOCIAL IMPACT ASSESSMENT



The provision of an inclusive playground will assist Council to meet Delivery Plan Strategy 3.2.3 to improve access to Disability Services. RECOMMENDATION


ATTACHMENTS



Item 9.5 Page 63

ITEM NO : 9.5

SUBJECT : MINUTES OF LE VESINET FRIENDSHIP COMMITTEE MEETING HELD 6 JUNE 2018




REPORTING OFFICER : CLR MARK BENNETT

Ref:369043

PRESENT

Wendy Benrimoj Karen Hart Robyn Carr Minhee Curtin Gael Czinner Sara Vickers Richard Quinn

APOLOGIES

Clr Mark Bennett Mayor Clr Ross Williams Deputy Mayor 1. CONFIRMATION OF MINUTES Minutes of the previous meeting held 2 May 2018 were confirmed.

Proposed: Karen Hart; Seconded: Wendy Benrimoj 2. BUSINESS ARISING Nil 3. TREASURER’S REPORT

Report was presented and approved. Proposed: Wendy Benrimoj Seconded Sara Vickers 4. ARRIVAL OF FRENCH STUDENTS AND EXCURSIONS JULY/AUG 2018 4.1 Welcome Reception

A Welcome Reception will take place at 4.00pm on 2 July. Wendy confirmed that she has booked this with the Mayor. Wendy has asked Ida to prepare information for students. Richard, Minhee, Gael and Karen agreed to attend. Committee attending were asked to bring a plate; Minhee offered to bring soft drinks


Item 9.5 Page 64

Wendy to book local press photographer.

Wendy noted that we are still awaiting student medical details from France - Wendy will forward forms to Karen

4.2 Excursions Programme Excursions have been finalised with volunteers and parents to chaperone. Costs

have been forwarded to France – no concerns raised regarding cost. 5. ORDER OF MERCHANDISE

Gael confirmed that she has ordered merchandise, as agreed at the last meeting, and has paid deposit of 50%

50 navy caps

50 Water bottles

100 tote bags It was agreed that we will give gifts to the students at Welcome Reception.

6. FAREWELL & 30TH ANNIVERSARY DINNER

Details of the dinner were confirmed:

Menu to include Main + dessert. Committee agreed menu, and that the committee will absorb cost of table for tea & coffee

Ticket prices: Adults $45; children under 12 $30. Committee also need to buy tickets for selves and partners (if attending)

Gael will organise table seating plan. Minhee will set up for notification of ticket purchasers to come to Gael

Gael has sent submission to SMH RSVP column to invite interest from past students

Karen and Minhee agreed to organise table decorations

Thanks to Richard for printing invitations for the event At the next meeting: Committee to agree schedule for the evening

7. MOOCOOBOOLA FESTIVAL 5 AUGUST 2018

Wendy has paid for 2 sites - including La Bonne Crepe

Committee to wear exchange rugby shirts, no parade

It was agreed that we will sell merchandise at Moocooboola: Tote bags $10; Water bottles $15

Wendy will email committee with details about set up for the stall

Contributions for raffle prize should be given to Karen before Moocooboola: 44 Manning Road, Hunters Hill

8. 2018/19 STUDENT APPLICATIONS 17 applications have been received for 2018/19; 11 deposits received to date Such a big group will require special consideration – the committee discussed

whether we should consider splitting the group for excursions, more volunteers for excursions, consider sending (& paying for) a chaperone to travel to Paris with the group – To be discussed in future meetings


Item 9.5 Page 65

9. GENERAL BUSINESS 9.1 30th Anniversary Celebrations Wendy noted that she is unable to get to Le Vesinet 30th anniversary celebration.

Committee will send a gift 9.2 Committee Members

We are still seeking further committee members - Wendy to follow up 10. NEXT MEETING Next meeting will be held 25 July at 7.00pm

Meeting closed at 8.35pm FINANCIAL IMPACT ASSESSMENT





A key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is: 1.1 Implementation of a range of arts and cultural programs and actively support local

cultural organisations and events.

The Le Vesinet Friendship Committee will assist Council to achieve this outcome.

RECOMMENDATION


ATTACHMENTS



Item 9.6 Page 66

ITEM NO : 9.6

SUBJECT : REPORT ON COUNCILLORS BRIEFINGS AND WORKSHOP HELD 12 JUNE 2018





Ref:369077

PRESENT Clr Mark Bennett Mayor Clr Ross Williams Deputy Mayor Clr Ben Collins Clr Elizabeth Krassoi Clr Justine McLaughlin Clr Zac Miles Clr Jim Sanderson Barry Smith General Manager Steve Kourepis Group Manager Development and Regulatory Control Margaret Kelly Manager Community Services May Vilaythong Acting Group Manager Corporate Governance APOLOGIES

Nil


Item 9.6 Page 67

BRIEFING

GSV Planning Proposal Update

The Group Manager Development and Regulatory Control provided Councillors with an update on progress of assessment of the planning proposal and a timetable for its consideration by Council.

It is proposed that a more detailed briefing will be provided to Councillors prior to the next Ordinary Meeting.

St Joseph’s College Proposal Update Representatives from St Joseph’s College, their Architects and Project Managers provided Councillors with an overview of the proposed Indoor Sports Facility to be constructed on the corner of Gladesville Road and Luke Street, within the College grounds. A PowerPoint presentation of the proposal was provided and Councillors provided some preliminary comments. The College advised that they would be advertising the proposal for broad community consultation, commencing next week. Notwithstanding that the proposal was considered State Significant Development and would be determined by the Independent Planning Commission (IPC), the College wished to consult with the community and Council on the proposal before it was lodged. FINANCIAL IMPACT ASSESSMENT





Councillors are well informed of issues and projects.

RECOMMENDATION


ATTACHMENTS


CORRESPONDENCE Meeting 4441 - 25 June 2018

Item 10.1 Page 68

ITEM NO : 10.1

SUBJECT : CORRESPONDENCE 1. OLG - ANNOUNCEMENT OF COUNCIL ENGAGEMENT TEAM (CET) MANAGERS - HUNTERS HILL 2. BMCC ASBESTOS LESSONS





Ref:369104

INTRODUCTION

Council receives items of correspondence, requests for donations and representations from business organisations. The following information is for the information of Council. REPORT

1. Letter from Tim Hurst, Acting Chief Executive, Office of Local Government dated 18 June 2018 referring to establishment of a new Council Engagement Team and announcing recruitment of six Council Engagement Managers.

The letter advises that: “The team has been established as the first step towards changing the way in which OLG engages with councils, state agencies and the broader local government sector. The team will:

develop and build relationships with councils, county councils and joint organisations

determine and identify emerging issues affecting councils and those that are likely to eventuate; and identify solutions and initiatives to respond

provide information and assistance to councils on State Government policy priorities

facilitate effective working relationships between State and local government agencies and improve collaboration and support

develop and deliver programs to support councils”. A copy of the letter is attached for your information. 2. Letter from Cr Mark Greenhill OAM, Mayor, City of Blue Mountains dated 14 June

2018 regarding a Report on Progress and the Management of Asbestos. This letter has been prepared to report the further action taken by Blue Mountains City Council in response to the issues that arose in late 2017, in relation to the Council’s historic management of asbestos and asbestos risks.

A copy of the letter is attached for your information. CONCLUSION

The correspondence is for the information of Council.


Item 10.1 Page 69






The report addresses strategies as identified under ‘Our Council; and in particular 1.3.2 Councillors are well informed about issues and projects.

RECOMMENDATION


ATTACHMENTS

1. OLG Announcement of Council Engagement Team (CET) Managers ⇩ 2. Letter to all NSW Councils re BMCC Asbestos Lessons ⇩

GENERAL BUSINESS Meeting 4441 - 25 June 2018

Item 12.1 Page 75

ITEM NO : 12.1

SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL





Ref:369058

INTRODUCTION

Council has adopted a Committee and Working Party structure. REPORT

The following meetings are updated for the information of Council.

PURPOSE DATE TIME LOCATION

Events Advisory Committee 27.06.18 6.00 pm Small Hall

Gladesville Main Street Committee 28.06.18 6.00pm Gladesville Library

Le Vesinet Friendship Committee – Welcome to French Students

04.07.18 4.00pm Chamber

Conservation Advisory Panel (CAP) 18.07.18 5.30 pm Chamber

Le Vesinet Friendship Committee 25.07.18 7.00 pm Chamber

Seniors Advisory Group 06.08.18 10.00am Chamber

Le Vesinet Committee Farewell Dinner & Celebration of 30th Anniversary of Friendship Pact 09.08.18 7.00pm Hunters Hill Club

Access Advisory Committee 16.08.18 11.30 am Chamber

Bushland Management Working Group 20.08.18 2.30pm Chamber

Public Transport & Traffic Advisory Committee (PT&T) 14 08.18 5.30pm Chamber

Hunters Hill Mainstreet Committee 23.08.18 5.30pm Gladesville Rd Community Centre

Children’s Services Advisory Committee 24.10.18 12.30pm Chamber

Art Exhibition Advisory Committee TBA 6.00pm Small Hall

Hunters Hill Local Area Traffic Committee TBA 9.30am Chamber

Joint Library Service Advisory Committee TBA 6.00 pm Gladesville Library

Schools Principals’ Liaison Committee TBA 12.30pm Small Hall

Public Art Committee TBA Chamber


Item 12.1 Page 76






This matter complies with the Council operational plan.

RECOMMENDATION


ATTACHMENTS

1. What's On ⇩

COUNCIL IN COMMITTEE OF THE WHOLE Meeting 4441 - 25 June 2018

Page 79

COUNCIL IN COMMITTEE OF THE WHOLE

In accordance with Section 10A(2) of the Local Government Act 1993, Council can exclude

members of the public from the meeting and go into Committee of the Whole to consider

confidential matters, if those matters involve:

(a) personnel matters concerning particular individuals; or

(b) the personal hardship of any resident or ratepayer; or

(c) information that would, if disclosed, confer a commercial advantage on a person

with whom the council is conducting (or proposes to conduct) business; or

(d) commercial information of a confidential nature that would, if disclosed;

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret, or

(e) information that would, if disclosed, prejudice the maintenance of law; or

(f) matters affecting the security of the council, councillors, council staff or council

property; or

(g) advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege or

information concerning the nature and location of a place; or

(h) an item of Aboriginal significance on community land,

and Council considers that the closure of that part of the meeting for the receipt or discussion of

the nominated items or information relating thereto is necessary to preserve the relevant

confidentiality, privilege or security of such information, and discussion of the material in open

session would be contrary to the public interest.

In accordance with Section 10A(4) of the Local Government Act 1993 the Chairperson will invite

members of the public to make verbal representations to the Council on whether the meeting

should be closed to consider the following confidential matters.

RECOMMENDATION

1. THAT pursuant to Section 10A subsections 2 & 3 and Section 10B of the Local

Government Act, 1993 (as amended) the following items on the agenda for the

Ordinary Council meeting be dealt with in Committee of the Whole for the reasons

specified below:

14.1 Hunters Hill Local Government Area Flood Study

Item 14.1 is confidential in accordance with s10A(2)(c), (d)i, (d)ii and (d)iii of

the Local Government Act because it contains information that would, if

disclosed, confer a commercial advantage on a person with whom the

Council is conducting (or proposes to conduct) business, commercial

information of a confidential nature that would, if disclosed prejudice the

commercial position of the person who supplied it, information that would, if

disclosed, confer a commercial advantage on a competitor of the council

and information that would, if disclosed, reveal a trade secret.

14.2 Street Sweeper Tender Analysis for Street Sweeping Contract

Item 14.2 is confidential in accordance with s10A(2)(c), (d)i, (d)ii and (d)iii of

the Local Government Act because it contains information that would, if

disclosed, confer a commercial advantage on a person with whom the

COUNCIL IN COMMITTEE OF THE WHOLE Meeting 4441 - 25 June 2018

Page 80

Council is conducting (or proposes to conduct) business, commercial

information of a confidential nature that would, if disclosed prejudice the

commercial position of the person who supplied it, information that would, if

disclosed, confer a commercial advantage on a competitor of the council

and information that would, if disclosed, reveal a trade secret.

2. The press and public be excluded from the proceedings of the Council in Closed

Session on the basis that these items are considered to be of a confidential nature.

3. That the Minutes and Business Papers including any reports, correspondence,

documentation or information relating to such matter be treated as confidential and

be withheld from access by the press and public, until such time as the Council

resolves that the reason for confidentiality has passed or become irrelevant.

ordinary meeting no. 4441 - hunters hill · and that the advertisement invite submissions to...

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