ordinary meeting agenda 19 may 2020...19 may 2020 3 table of contents 1. present ..... attachment:...

ORDINARY MEETING AGENDA

19 May 2020

Hillston District Office

139-145 High Street, Hillston

_______________________________

Ordinary Meeting Agenda

19 May 2020 3

TABLE OF CONTENTS 1. Present ...................................................................................................................... 5 2. Apologies .................................................................................................................. 5 3. Declaration of Pecuniary and Conflicts of Interest ................................................ 5 4. Confirmation of the Previous Minutes .................................................................... 5

Ordinary Council Meeting 21 April 2020 5 Extraordinary Council Meeting 5 May 2020 5

5. Business Arising ...................................................................................................... 5 6. Motions & Questions (notice given) ........................................................................ 5 7. Presentations/Public Addresses (where scheduled) ............................................. 5 8. Mayoral Report ......................................................................................................... 6 9. Delegates Report ...................................................................................................... 6 10. General Managers Report ........................................................................................ 7 10.1 Ongoing Action from Previous Business Papers ......................................................... 7 10.2 Precis of Correspondence .......................................................................................... 9 10.3 Infrastructure Report ................................................................................................. 10 10.4 Floodplain Management Grants ................................................................................ 24 10.5 Hillston Flood Study and Stabilisation Projects – Funding Contribution .................... 26 10.6 Request to go to Tender – Bitumen Supply Services ................................................ 28 10.7 McGee Street Project Update ................................................................................... 29 10.8 Request to Approve Application for Lower Speed Limit on The Springs Road .......... 32 10.9 Request to go to Tender – Linemarking Services ..................................................... 34 10.10 Plant Report ............................................................................................................. 35 10.11 Development Applications April 2020 ....................................................................... 36 10.12 Development Application 2020/028 - Carport ........................................................... 37 10.13 Development Application 2020/024- LED Sign ......................................................... 40 10.14 Finance Report – Statement of Bank Balances – April 2020 ..................................... 45 10.15 Finance Report – Investments Schedule – April 2020............................................... 47 10.16 Pecuniary Interest Returns and Related Party Disclosures ....................................... 49 10.17 Operational Plan 2019/20 – Budget Review Statement for 3rd Quarter of 2019/20 .... 50 10.18 Economic Development Officer Report – April 2020 ................................................. 53 11. Committee Reports ................................................................................................ 57 12. Next Meeting ........................................................................................................... 57


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Definitions Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Information Item: Document provided as background information (not part of report)

Separately Circulated: Document provided as background information (separate document/booklet)

Council's Vision & Goals

Motto Council's Motto is: "Promoting our future through diversity" Vision Council's vision reflects what we are trying to achieve: "Carrathool Shire Council's VISION is to protect and promote quality of life in harmony with economic development and environmental sustainability." The vision is the long term planning focus of council. Mission Council's mission reflects what we will do to achieve the vision: "Council's MISSION is to provide the community of Carrathool Shire with cost effective works, services and planning." Council's mission is council's medium term planning focus. Values We value:

o Honest, open, objective and accountable decision making; o Our diverse communities; o Responsiveness to community needs o Open, fair and practical business relationships; o Cost effective and commercially competitive service delivery, and o Continuous improvement and best value in everything we do


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ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE HILLSTON DISTRICT OFFICE TUESDAY, 19 MAY 2020 COMMENCING AT 10.00 AM

Recording of Meeting This Council Meeting is being recorded. By speaking at the Council meeting you agree to being recorded. Please ensure that, if and when you speak at this meeting, you are respectful to others and use appropriate language at all times. Carrathool Shire Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available on Council’s website.

Please ensure that mobile phones and other electronic devices are turned off or are in silent mode for the duration of the meeting.

1. Present 2. Apologies 3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member of a council or committee has a pecuniary interest in any matter before the council or committee, he/she must disclose the nature of the interest to the meeting as soon as practicable and must not be present at, or in sight of, the meeting, when the matter is being discussed, considered or voted on. A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of financial gain or loss (see sections 442 and 443 of the Local Government Act 1993). A non-pecuniary interest can arise as a result of a private or personal interest which does not involve a financial gain or loss to the councillor or staff member (eg friendship, membership of an association, or involvement or interest in an activity). A councillor or staff member may elect to leave the Council Chambers during consideration of the matter.

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 21 April 2020 Extraordinary Council Meeting 5 May 2020

5. Business Arising 6. Motions & Questions (notice given) 7. Presentations/Public Addresses (where scheduled)


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Parts of the Meeting that can be Closed to the Public Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises: a) The discussion of any of the matters listed below, or b) The receipt or discussion of any information so listed Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors). (b) Personal hardship of any resident or ratepayer. (c) Information that would, if disclosed, confer a commercial advantage on a person with

whom the Council is conducting (or proposes to conduct) business. (d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or (ii) Confer a commercial advantage on a competitor of the Council, or (iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law. (f) Matters affecting the security of the Council, Councillors, Council Staff or Council

property. (g) Advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege. (h) Information concerning the nature and location of a place or an item of aboriginal

significance on community land. (i) Alleged contraventions of any code of conduct requirements applicable under section

440. A Council or Committee of the Council may allow members of the public to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed. A meeting is not to remain closed during the discussion of anything referred to in the above list except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest. The grounds on which part of the meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting. The grounds must specify the relevant provision of Section 10A(2), the matter that is to be discussed during the closed part of the meeting, and the reasons why part of the meeting is being closed. 8. Mayoral Report Nil 9. Delegates Report Nil


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10. General Managers Report 10.1 Ongoing Action from Previous Business Papers

GOV:MCCC:CR Author: General Manager Purpose: To update Council on ongoing action from previous Business Papers

Background 1045/20.08.19 – Hillston Common Responsible Officer: GM DECISION ACTION TAKEN 1045/20.08.19 – Council renegotiate with the Department of Industry regarding the water licence of 972ML currently held by the Hillston Common Trust, being transferred to Council should it resolve to become the land manager of the land under the Crown Lands Act 2016.

Jurisdiction has changed to Griffith Crown Lands Office – letter written to Group Leader requesting transfer to Council of land and water under Crown Land Management Act provisions.

1092/17.09.19 – Hillston Caravan Park Responsible Officer: GM DECISION ACTION TAKEN Council develop a strategic management plan for the Hillston Caravan Park.

Draft prepared to Council meeting July 2020.

1105/17.09.19 – Fixing County Bridges Funding Responsible Officer: DIS DECISION ACTION TAKEN Council negotiate with the RMS regarding the design and funding for the construction of the bridge over the Lachlan at Hillston.

Funding provided in 20/21 budget for design.

1127/22.10.19 – Local Strategic Planning Statements (LSPS) Responsible Officer: BRSM DECISION ACTION TAKEN The Local Strategic Planning Statement incorporating all amendments provided for public consultation and submission to the Department.

Final report being prepared for consideration at June 2020 meeting of Council.

1159/19.11.19 – Council Water Supply Update Responsible Officer: DIS DECISION ACTION TAKEN Council seek quotes to carry out condition assessments of all Council bores and provide Council with an assessment report.

Information regarding hydrologists received from DPI water. Quotes received, report to June meeting.

1191/17.12.19 – Stormwater Asset Assessment Responsible Officer: MIS DECISION ACTION TAKEN A follow up report be presented to Council once costings are finalised for the cleaning stage.

Quote received budgeted 20/21.


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1192/17.12.19 – Investigation of Bore 5 (Hillston) Update Responsible Officer: MWS DECISION ACTION TAKEN A follow up report to be presented to Council following outcomes and recommendation from Department of Planning, Industry & Environment.

Report June meeting.

Council investigate, seek funding and apply to the relevant authority to sink a new bore to replace bore 5.

1226/18.02.20 – Heavy Vehicle Permit Process Responsible Officer: DIS DECISION ACTION TAKEN Report to Council regarding roads that Council may consider eligible for heavy vehicle routes.

Pending

1258/17.03.20 – Hillston Water Mains Investigation Update Responsible Officer: DIS DECISION ACTION TAKEN 1258/17.03.20 – Further reports to be submitted to Council as results known.

115//19.11.19 - A further report be submitted with results from pressure testing in the Hillston CBD.

Will require acoustic testing.

1094/17.09.19 - Council within its own resources complete further investigations into Council’s water system in the High Street area to determine a further course of action.

Report June meeting.

Financial implications Nil Statutory implications (Governance including Legal) Nil Policy implications Nil Risk implications Nil Community Strategic Plan Nil Recommendation: That Council note the update on action report for May 2020.


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10.2 Precis of Correspondence GOV:MGS:AGS

Author: General Manager Purpose: Matters for consideration by Council Information Items: 10.2.1 - Letter of thanks - Hillston Outback Triathlon Committee

10.2.1 Correspondence for Information

Hillston Outback Triathlon Thanking Council for the assistance provided in running the event and in particular to Councils Roads Engineer, Tom Steele for assistance with traffic planning.

Recommendation: That Council note the appreciation of the Hillston Triathlon Committee for assistance during the 2020 event.


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10.3 Infrastructure Report RD:IR

Author: Director Infrastructure Services Purpose: To Summarise Infrastructure Services Activities for April 2020 Attachment: Register of Roads Maintenance – April 2020

Hillston Community Newsletter Lachlan River Stabilisation Works Water & Sewer CCTV Report – Street Locations

Background Reporting Period 21 March 2020 to 1 May 2020

The Infrastructure Report is provided for Council’s information.

Maintenance Reporting Local Roads A summary of the capital works and maintenance activities on Council Local Roads is listed below:

Temporary Pavement Repair (m2) Guide Posts (ea) Maintenance Grading (cl

kms)

Black Stump Road 48 Erigolia Road 9 Back Hillston Road 5.5

Merriwagga Road 173 Munros Road 5 Booligal Road 10

Munros Road 15 TOTAL 14 Carrathool Road 18.5

Pinteebakana Road 40 Traffic Counters (ea) Huxleys Road 4

Tysons Road 355 Lachlan River Road 1 Wollarma Road 19

TOTAL 631 TOTAL 1 TOTAL

Mowing and Slashing (hect) Culverts and Pits Maintenance (ea) Tree Removal (ea)

Black Stump Road 30 Roto Road 2 Carrathool 1

Cahills Road 52 TOTAL 2 TOTAL 1

Melbergen Road 45 Vegetation Control (ea) Stock Grid Replacement (ea)

Merriwagga Road 9 Goolgowi 3 Booligal Road 1

TOTAL 136 TOTAL 3 TOTAL 1

Edge Repair (m) Inspect Regional & Local Roads

Merriwagga Road 260 Cahills Road 1

TOTAL 260 Erigolia Road 2

Replace Signs (ea) Mount Grace Road 1

Hillston 10 Lachlan River Road 1

Goolgowi 3 McKinley Road 1

TOTAL 13 Merriwagga Road 1

Munros Road 1

TOTAL 8


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Regional Roads A summary of the capital works and maintenance activities on Council Regional Roads is listed below.

Description 244R

Tabbita Lane

321R Rankins Springs

Road

368R The

Springs Rd

501R Lachlan Valley Way

80R Mossgiel

Rd

371R Lake Cargelligo

Rd

Temporary Pavement Repair (m2) 80 103 Edge Repair (m) 268 Maintenance Grading (cl km) 26 10.3 Mowing and Slashing (hect) 9 Culverts and Pits Maintenance (ea) 10 Guide Posts (ea) 14 3 20 6 5 Replace Signs (ea) 6 1 Traffic Counters (ea) 1 1 1 Inspection (ea) 3 1 1

RMS Road Maintenance Council Contract A list of general maintenance activities in line with the requirements of the contract is detailed below.

Code Description Unit Accomplishment 101 Prompted Inspection each 6 111 Routine Inspection each 9 311 Control Ground Vegetation Ha 85.7 339 Collect Roadside Litter and Sweep Roadway km 96 421 Service Toilet each 22 428 Service Rest Area each 37 611 Maintain Non-Pavement Delineation each 30 601 Reactive Traffic Facility Maintenance each 6 615 Replace Small Sign each 2

Urban Maintenance Parks and Garden Maintenance ongoing as required and as permitted due to wet weather. Aerodrome Inspections have been completed. The following table represents the total man hours spent on each of the listed activities in each town.

Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins Springs

Total Hours per Activity

Patching 1110/1150 Footbridge Maintenance 1200

Drainage & S/Water 1510

Sign Maintenance 1610 Sign Replacement 1620 6.50 15.50 Resealing 4000 Mowing 5100 56 97.50 136.50 2.50 71 Slashing 5200 10 68 14


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Spraying 5300 44.50 5.50 Tree Maintenance 5400 15.50 202 91 Tree Removal 5410 26 5 7 Watering 5500 15 4 53 Weeding 5600 4 12 52 44.50 Mowing – Stan Peters Oval 5710 10

Spraying – Stan Peters Oval 5730 7

Watering – Stan Peters Oval 5740 1

Weeding – Stan Peters Oval 5750 6.5

Playground Equipment 5800 2

Litter Collection 6100 2 5 33 14.50 Street Sweeper 6200 35 Hand Broom Gutters 6300 13 9.50 2

Toilets 6400 21 15.50 29 21.50 9 Footpath Maintenance 7100 2 4.50

Clear Culverts 7100 20.50 27.50 Street Maintenance 7200 7.50 1 24 Miscellaneous Items 7500

Playground Inspection 7510

Office 7520 Town Improvements 7530

Park Furniture/Fences 7540 2 53

Total Hours per Town 124 211 795.50 31 275.50 1437 Town % of Total Hours 8.63 14.68 55.36 2.16 19.17

Sewer Maintenance

Description Service

Line Chokes

Mainline Chokes Overflows

Pressure System

Fault

Pump Station Fault

New Connections

Screen Unit Faults

Hillston 6 1 1 3 1 Goolgowi Rankins Springs Sullage

Totals 6 1 0 1 3 0 1


19 May 2020 13

Water Maintenance

Description Service

Line Breaks

Mainline Breaks

Meters Replaced/ Checked

Pump Station Faults

New Connections Other

Hillston 5 1 Goolgowi Town Potable 1 Goolgowi Town Raw 1 ML2-Goolgowi 1 Goolgowi Rural Yoolaroi 2 Palmyra Bunda 1 Carrathool Merriwagga Town 1 Merriwagga Rural Langtree Bore – ML2 Rankins Springs Town Rankins Springs Rural Melbergen Total 5 4 0 4 0 0 Project Updates Carrathool Rd Pave and Seal 2-coat 14/7mm sealing complete on next 1km section of road heading south from Tabbita Lane. Final 2km to be sealed 18 May. Lachlan Valley Way Pave and Seal Initial 2-coat 14/7mm seal completed on first 2.4km of Lachlan Valley Way. All gravel has been hauled to site. Final 1.3km to be sealed 4 June. Budget is tracking well despite having multiple significant rain events throughout the site. Lachlan River Rd Pave and Seal Subgrade formation works have been completed and gravel haulage to site has commenced. Multiple significant rain events throughout the site has delayed the sealing date until 25 May. Hillston Sewer Mains Assessment Council has completed 2.0kms of sewer mains cleaning and CCTV inspection with RSP Environmental Pty Ltd in the Hillston township area. Please refer to Attachment - Location map of the sections where work was undertaken. Council is awaiting detailed reports and CCTV footage at the time of writing this report. This assessment will help to determine the need for any future maintenance and relining work. Hillston Aerodrome The aerodrome pavement testing was undertaken by Geotechnical engineers from Aitken & Rowe recently. The task was to determine what the maximum loading the sealed pavement can withhold as well as providing a condition assessment of the subgrade. A report has been submitted to the DIS with the findings, for review, and a paper will be submitted to Council at the June meeting. IWCM Strategy The Integrated Water Cycle Management (IWCM) strategy is a Local Water Utility’s (LWU’s) resourcing strategy for the provision of appropriate, affordable, cost-effective, and sustainable urban water services that meet community needs and protect public health and the environment.


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Council has been working with the Department of Primary Industry and Environment (DPIE) to prepare the IWCM brief to layout scope of work for contractors/consultants to prepare the IWCM strategy for the council. Council has received and reviewed the IWCM brief from the consultant with further discussion to be held with DPIE to finalise the scope of work for tendering. This proposed work is going to be funded under the Safe and Secure Water Program (SSWP) with a Council co-contribution. DPIE will determine the percentage of co-contribution as per funding criteria and based on Council’s water and sewer revenue. An early indication from DPIE suggests that Council may be eligible for 90% of the total cost of the preparation of the IWCM strategy. Floodplain Management Projects Hillston Floodplain Management Study: Grant No: 2018-19-FM-0009 The milestone 1 report was submitted to the Department of Planning Industry & Environment on 6 March 2020. Milestone 1 included Preliminary Data Collection, Survey, Review and Community Consultation. Expenditure for Milestone 1 was $27,550 with an expected grant payment of $23,614. Milestone 2 is due 03 July 2020 (Hydrology, Hydraulics & Flood Damages Assessment). Milestone 3 is due 29 January 2021 (Draft & Final Flood Study Reports). Milestone 4 is due 28 May 2021 (Consultation & Floodplain Management Options Assessment). Milestone 5 is due 27 August 2021 (Draft & Final Floodplain Risk Management Study & Plan Reports. Full grant acquittal is due by 28 November 2021. With the COVID19 restrictions currently in place CSS estimate that they could face delays of up to three months in completion of Milestones 2 through 5 however the Department of Planning Industry & Environment have advised that they will consider extensions of up to 6 months because of the COVID19 situation. Hillston Riverbank Stabilisation Works: Grant No: 2019-20-FM-0019 Milestone 1 was due for submission on 27 April 2020 however because of COVID19, and restrictions on travel, the contractor has only been able to complete approximately 30% of activities included in Milestone 1. Milestone 1 is due as soon as practicable (Investigation, Preliminary Design and approval) Milestone 2 is due on 3 July 2020 (Detailed Design & Bill of Quantities) Milestone 3 is due on 24 August 2020 (Report Finalisation and Handover) Full grant acquittal is due by 24 September 2020 Department of Planning Industry & Environment have advised that they will consider extensions of up to 6 months because of the COVID19 situation.

Financial Implications

Nil

Statutory Implications (Governance including Legal)

Nil

Policy Implications

Nil


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Risk Implications

Nil

Community Strategic Plan

Theme 2 - Infrastructure for a Sustainable Future

Recommendation: That Council note the Infrastructure Report for April 2020.


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ATTACHMENT


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10.4 Floodplain Management Grants GS:PRO:FMP19/20

Author: Director Infrastructure Services Purpose: To outline to Council the projects nominated under the new round of floodplain

management grants

Background

A new round of floodplain management grants is now available to Councils. The Floodplain Management Program provides financial support to local councils and eligible public land managers to help them manage flood risk in their communities. The program supports the implementation of the NSW Government's Flood Prone Land Policy, which is outlined in the Floodplain Development Manual. Funding comes from 2 programs, the NSW Floodplain Management Program and the Floodplain Grants Scheme – the latter is funded by the NSW Office of Emergency Management. Support provided under the programs usually involves $2 from government for every $1 provided by the applicant. Under the 2019/20 funding round $9,145,834 was awarded to local councils and other authorities to undertake 54 projects to assess the risks and reduce the impacts of flooding in New South Wales. Eligibility: The following organisations are eligible to apply. local councils county councils other government bodies with equivalent floodplain risk management responsibilities to

local councils (e.g. Lord Howe Island Board, Hunter Local Land Services (LLS)). Local councils can also work together in a group, provided that either: one council is the lead agency in terms of signing of the funding agreement, managing

monies and reporting on the project a relevant Regional Organisation of Councils applies for and manages the funding.

Applications can be made for the following projects:

• Stage 1 - Flood study (including data collection). • Stage 2 - Prepare or review a floodplain risk management study and plan • Stage 3 - Investigation, design and/or feasibility study (where required) for works identified

in a floodplain risk management plan; this stage must be undertaken for all works projects that are likely to exceed a total project cost of $500,000.

• Stage 4 - Implementing actions identified in a floodplain risk management plan, including but not limited to: - structural works such as levees, detention basins, floodgates and flow conveyance

improvements (if these are extensive works requiring a high level of funding, they should be broken into stages)

- flood warning systems - evacuation management - upgrades of flood assets that have reached the end of their design life - voluntary house raising (further information on the eligibility criteria and implementation

of voluntary house raising projects is available in Floodplain Management Program Guidelines for voluntary house raising schemes)

- voluntary purchase (further information on the eligibility criteria and implementation of voluntary purchase projects is available in Floodplain Management Program Guidelines for voluntary purchase schemes).

Funding applications close on 30 April 2020.

https://www.environment.nsw.gov.au/topics/water/floodplains/floodplain-manual


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This year’s project nomination is Rankin Springs township. The town has been prone to flash floods over the past few years from surrounding lands, primarily Sim’s Gap. By undertaking the study, this will allow areas to be identified that suffer flash floods and inundation and allow protocols to be put in place as issues and risks are identified. The associated funding request, along with Council contributions is outlined in the table below.

Proposed Project

Funding Requested (ex. GST)

Council Contribution (ex. GST) Comments

Rankins Springs Flood Study

$160,000 $23,000

Council contribution is not budgeted for this FY. Contribution is based on 14% as per the grant guidelines.

Should council be successful in their grant application, a Rankin Springs Flood Committee will be required to be assembled.


Councils contribution for the project is based on 14% of the overall cost of the grant at $23,000 (Total project cost is estimated at $160,000 of which the Office of Environment and Heritage will contribute $137,000). Council’s co-contribution will be required to be funded from the grants reserve or budgeted for in the new financial year as there is no budget currently available.


Nil

Policy Implications

Nil

Risk Implications

A flood study is prudent to be completed in the Rankins Springs township to identify areas prone to flash flooding from the surrounding areas, most notably, Sims Gap.


Theme 2: Infrastructure for a Sustainable Future.

Recommendation: That Council approve: 1. a new flood study for Rankin Springs township under the next round of floodplain

management grants. 2. assembly of a Rankins Springs Flood Committee should the application be successful. 3. funding to the value of $23,000 (ex. GST) for councils’ co-contribution to the project

from the grants reserve or budget in the new financial year.


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10.5 Hillston Flood Study and Stabilisation Projects – Funding Contribution GS:PRO:FMP18/19

Author: Director Infrastructure Services Purpose: To outline to Council the funding arrangements and co-contribution for the floodplain risk

management study and stabilisation projects at Hillston

Background

Council were successful in securing funding for the Hillston Floodplain and the Riverbank Stabilisation, within the last 12 months. The Floodplain Management Program provides financial support to local councils and eligible public land managers to help them manage flood risk in their communities. The program supports the implementation of the NSW Government's Flood Prone Land Policy, which is outlined in the Floodplain Development Manual. The approved projects and associated funding, along with Council contributions, are outlined in the table below:

Proposed Project Funding Approved (ex. GST)

Council Contribution (ex. GST) Comments

Hillston Floodplain Risk Management Study

$99,850 $17,000 Council contributions not funded for this FY

Hillston Riverbank Stabilisation $76,700 $13,000

Contribution is based on a ratio of 6:1 as per the grant guidelines.

The funding arrangements are set out in the guidelines with a ratio of 6:1 for co-contributions. Both projects have not been budgeted for this financial year and a request is been made to Council to make the co-contribution from either the grants reserve or alternatively budget for in the new financial year.


Councils contribution for the projects are $17,000 (ex. GST) for the Hillston Flood Study and $13,000 (ex. GST) for the Lachlan River Stabilisation. Council’s contribution will be required to be funded from the grants reserve as there is no budget for this financial year or alternatively budgeted for in the new financial year.


Nil

Policy Implications

Nil

Risk Implications

A flood study is prudent to be completed in the Hillston township to identify areas prone to flooding from the surrounding areas as well as put protocols in place where risks are identified.

The stabilisation works are required to be completed to avoid the Lachlan River eroding the banks in the areas identified in the feasibility study.



https://www.environment.nsw.gov.au/topics/water/floodplains/floodplain-manual


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Recommendation: That Council approve: 1. funding contributions for the Hillston Flood Study for a value of $17,000 (ex. GST) and

the Hillston Riverbank Stabilisation for a value of $13,000 (ex. GST). 2. funding for both projects from the grants reserve or budget for in the new financial

year.


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10.6 Request to go to Tender – Bitumen Supply Services GOV:MCC:CR

Author: Director Infrastructure Services Purpose: To notify Council of the intent to go to open tender for supply of all services for bitumen

works

Background

Council currently have a contract in place for bitumen supply services with Downer EDI (Contract 2015-008 Bitumen Sealing). Under the conditions of the contract, based on current performance, Downer were granted a two-year extension to their contract. That contract is now set to expire in August 2020. The Director Infrastructure Services is requesting Council go to open tender for the supply of all services for bitumen works. The contract will be for a three (3) year period with a clause for an extension of two (2) years, based on performance of services throughout the contract in the first 3 years. Council require bitumen supply contractors in order to deliver their road construction and reseal program on an annual basis, as well as deliver state road sealing projects for Transport for NSW.


Nil


Local Government Act 1993 Sec 55 Local Government (General) Regulation 2005 - Regulation 166

Policy Implications

Council’s Procurement Policy 137

Risk Implications

Council require bitumen supply contractors in order to deliver their road construction and reseal program on an annual basis, as well as deliver state road sealing projects for Transport for NSW.


Theme 2 - Infrastructure for a Sustainable Future.

Recommendation: That Council select the open tender method in accordance with clause 166a of the Local Government (General) Regulation 2005 and report back to Council with a summary of bitumen tenders for the July meeting.


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10.7 McGee Street Project Update MP:MSU2018

Author: Manager Infrastructure Services Purpose: To provide information on the progress of the McGee Street reconstruction project. Attachment: Site Photos

Background

Transport for New South Wales (TfNSW, formerly RMS) has contracted Council to reconstruct the road, stormwater and kerb on McGee Street, Hillston. The purpose of this report is to update Council with the progress of the works. The project is progressing well with stage one (Hillston Motel to Hillston Hardware) road, stormwater and kerb 95% with only kerb inlets to be installed and the road to be sealed. Stage two (Hillston Hardware to Molesworth Street) and three (Molesworth Street to High Street) are currently excavated to subgrade level with gravel being hauled to site in the week commencing 4 May 2020. Council’s contractors are also installing subsoil drainage in preparation for kerb construction in the week commencing 11 May. All stormwater pits are installed and proved to be working well during recent rain events. Photos are attached to this report outlining the project progress. The project is scheduled to be sealed in the first week of June. This date is later than the original scheduled. Council is unable to secure an earlier sealing date with the contractor due to their outstanding commitments prior to their winter shutdown period. Finally, the budget is tracking well, with no re-work and minimal disruption from recent wet weather. Council is currently 53% of the way through the project. All contractors involved are working exceptionally well together with good communication flow and a great attitude of comradery ensuring that any problems arising are worked through in a timely and effective manner.

Financial implications

Nil

Statutory implications (Governance including Legal)

Nil

Policy implications

Transport Asset Management Plan

Risk implications

Nil.


Theme 2: Infrastructure for a Sustainable Future

Recommendation: That Council note the progress of the McGee Street reconstruction project.


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ATTACHMENT

Stage One


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Stage Two/Three


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10.8 Request to Approve Application for Lower Speed Limit on The Springs Road RD:APP:RCA

Author: Manager Infrastructure Services Purpose: To inform Council of the process and request approval to apply to reduce the speed limit

on The Springs Road in Hillston

Background

Transport for New South Wales (TfNSW, formerly RMS) is the authority for all speed limits in NSW and is responsible for their administration. This includes local Council roads. Councils liaise with TfNSW and NSW Police through their traffic committee to apply for speed limit changes on their roads. Council are in receipt of a request to construct a 70km/h speed zone along The Springs Road (MR368), due to concerns with speeding in that area with road users. It is proposed to apply to reduce the speed limit (currently 100km/h) on The Springs Road (Main Road 368) on approach to the 50km/h speed zone heading into Hillston to 70km/h. The speed zone will be approx. 1.5km long and will encompass Jardine’s Road intersection and the last residential driveway heading out of Hillston (8946 The Springs Road) - see map below showing proposed zone in red. This will provide a lower speed limit for the rural residential area as well as a less severe transition to the 50km/h town zone. In addition, the safety of the road will be greatly increased.

Council staff will liaise with the TfNSW traffic committee representative to apply for the speed limit reduction. The decision is based on traffic count and speed data, accident history of the area, geometry of the road, etc. Also note that a 70km/h speed limit is classified as a ‘restricted’ speed limit, meaning that it requires additional Chief Executive approval from TfNSW to implement and may be rejected. In this event, it is proposed that Council apply for an 80km/h limit.


Nil


Council must comply with legislation and TfNSW direction regarding speed zoning/limits.

Policy implications

Councils Transport Asset Management Plan.


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Risk implications

Nil



Recommendation: That Council: 1. approve the proposed 70km/h speed zone, 1.5km in length, located east of the current

50km/h speed zone on The Springs Road, Hillston and; 2. apply to Transport for New South Wales for approval of the 70km/h speed zone.


19 May 2020 34

10.9 Request to go to Tender – Linemarking Services GOV:MCC:CR

Author: Manager Infrastructure Services Purpose: To notify Council of the intent to go to open tender for supply of all services for

linemarking works

Background

Council completes significant road linemarking as part of its annual capital works program. This is undertaken by contractors. Linemarking is important for maintaining road visibility and safety at night and in poor conditions on Council’s and Transport for NSW (RMS) road network. In order to test the market and reduce costs the Manager Infrastructure Services is requesting Council go to open tender for the supply and installation of all road linemarking. The contract will be for a three (3) year period with a clause for an extension of two (2) years, based on performance of services throughout the contract in the first 3 years. Note that linemarking in towns e.g. parking bays and symbolic markings (e.g. disabled bays) will still be undertaken by Council staff.


Nil


Local Government Act 1993 Sec 55 Local Government (General) Regulation 2005 - Regulation 166

Policy Implications

Council’s Procurement Policy 137

Risk Implications

Linemarking is important for maintaining road visibility and safety at night and in poor conditions on Council’s and Transport for NSW road network.


Theme 2 - Infrastructure for a Sustainable Future

Recommendation: That Council select the open tender method in accordance with clause 166a of the Local Government (General) Regulation 2005 and report back to Council with a summary of linemarking tenders for the July meeting.


19 May 2020 35

10.10 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services Purpose: Plant Report as per 5 May 2020

Background

PLANTNO

HOURS KMS

TYPE DETAILS

2572 12 years old Tri Axle Tipper Replace “Z” bar bush on LH front axle

2066 296,348 km 10,634 hrs

Hino Water Tanker

Replace turbocharger

2065 172,112km 5,178 hrs

Kenworth Prime Mover

Replace disc brake caliper bushes on all drive axles

2054 336,849km Paveliner tar Truck

Repair hydraulic lift rams Replace rear sweeper brush Replace aggregate auger and centre bearing Replace air control valve

5099 6 years old Howard Slasher Replace universal joints on drive shaft

5116 3 years old Howard Slasher Replace universal joints on drive shaft Replace clutch assembly on gearbox

Financial implications Repairs made from existing budget.

Statutory implications (Governance including Legal) Nil

Policy implications Nil

Risk implications If repairs are not made safety issues would remain.

Community Strategic Plan Nil

Recommendation: That the Plant Report for April 2020 be received.


19 May 2020 36

10.11 Development Applications April 2020 GOV:MTG:CR

Author: Acting Building & Regulatory Services Manager Purpose: Development Applications & Determinations – April 2020

Background

Lodgements

Type/No. Name Address Development

DA2020/023 Terrence P & Catherine A Morrow

32-32A Byron Street Hillston NSW 2675 Garage

DA2020/024 NSW Department of Education & Training

70-80 Moore Street Hillston NSW 2675

Replace existing sign with LED sign

DA2020/025 Cowl Cowl Station Pty Ltd

‘Wyadra’ 2629 Merungle Road Hillston NSW 2675

Subdivision

DA2020/026 Australian Executor Trustees Limited

‘Mooral’ Merungle Road Hillston NSW 2675

Subdivision

DA2020/027 Andrew D & Bobbie-Lee Ryan

‘Stackpoole’ 12395 Midwestern Highway Goolgowi NSW 2652

Recreational Event (Biannual off-road motor racing)

DA2020/028 Michael Domjahn 27-29 Stipa Street Goolgowi NSW 2652 Carport

DA2020/029 Carrathool Shire Council

101 High Street Hillston NSW 2675

Two caravan park cabins

Total Estimated Value of Works $286,098.00 Determination: Approved

Type/No. Name Address Development Processing Time

DA2020/019 Allan F & Karlene R Hutchison

136-138 High Street Hillston NSW 2675 Demolition 14

DA2019/003 Modify

Jeegar Property Holdings Pty Ltd

33 Molesworth Street Hillston NSW 2675

Two manufactured dwellings

34

DA2020/020 Bellquin Pty Ltd

‘Quindalup’ 5057 Murrumbidgee River Road Carrathool NSW 2711

55ML Dam 9

DA2020/021 Barry A & Delwyn J Busch

13-15 Burns Street Hillston NSW 2675 Carport 20

DA2020/022 Ronald L Finch

‘Selby’ 431 The Springs Road Rankins Springs NSW 2669

Subdivision 2

DA2020/023 Terrence P & Catherine A Morrow

32-32A Byron Street Hillston NSW 2675 Garage 6

Recommendation: That the determinations for Development Applications received for April 2020 be noted.


19 May 2020 37

10.12 Development Application 2020/028 - Carport DA2020/028

Author: Acting Building and Regulatory Services Manager Purpose: To grant an exemption of Policy 71 – Building Line for Development Application 2020/028 Attachment: Site Plan

Background

On 28 April 2020, Council received a Development Application (DA) and supporting documentation from Michael Domjahn for the construction of a Carport to be located at Lot 10, Section 9, DP758461, 27-29 Stipa Street Goolgowi NSW 2652. The subject site is Zoned RU5-Village. The proposed development involves the construction of a colorbond metal clad carport ancillary to the existing residential dwelling. The proposed carport will be located on the front boundary of the property facing Penny Street (See attached site plan). It was noted at the initial viewing of the DA file that the proposed carport would require an exemption to Council Policy 71- Building Line. This policy requires all building in RU5 Village areas have a minimum setback of six (6) metres from the front boundary and in the case of corner allotments, a minimum of three (3) metres from the side boundary. With this property situated on a corner allotment the required setback for the proposal should be three (3) metres. It was observed at the site inspection that existing structures in the area, one of which is located on the proposed lot and approved by Council at the June meeting in 2018, finish flush with the boundary on Penny Street. The proposed location of the carport at 27-29 Stipa Street Goolgowi, while not in accordance with Council Policy 71- Building Line, is considered satisfactory as the location of the carport will not adversely impact on the streetscape of Penny Street Goolgowi, nor the adjoining properties owing to existing structures being inconsistent with Council current setback policy. Description of Proposed Development The proposed carport measures 8.5m long x 8m wide with a height of 3.3m off the ground. The carport will be all steel construction with concrete footings and a corrugated iron roof. Subject Site and Locality Description The subject site is Lot 10, Section 9, DP758461, 27-29 Stipa Street Goolgowi New South Wales 2652, with the total area of the site being 2415 m2. The proposed Carport is to be located on the front boundary facing Penny Street. The proposal will be constructed from steel and be a traditional lean-to design. Stormwater from the proposal will be required to be directed to Council’s kerb and gutter infrastructure.


Nil


Nil

Policy implications

Nil

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied with the determination or conditions applied to the consent.


19 May 2020 38


Nil

Recommendations: That Council grants an exemption to Policy 71- Building Line for Development Application DA2020/028, being the construction of a carport, subject to the conditions imposed.


19 May 2020 39

ATTACHMENT

Site Plan


19 May 2020 40

10.13 Development Application 2020/024- LED Sign DA2020-024

Author: Acting Manager Building and Regulatory Services Purpose: Development Application for Determination by Council Attachment: Elevation

Background

On 9 April 2020, Council received a Development Application (DA) and supporting documentation from the New South Wales Department of Education and Training for the placement of an LED sign at Hillston Central School located at Lot 1, Section 8, DP758521, 70-80 Moore Street Hillston NSW 2675. The subject site is Zoned RU5-Village and is listed as a heritage item in Schedule 5 of the Carrathool LEP 2012 (LEP). Councillors would recall from previous meetings that Development Applications where proposals are located on land listed in Schedule 5 of Carrathool LEP 2012 as a Heritage item are required to be determined by Council. As such the proposed LED sign to be installed at Hillston Central School is before you for determination. Hillston Central School is listed in Schedule 5 of Carrathool LEP 2012 as being an item of local heritage significance. According to the State Heritage Inventory the “Hillston Central School is of social and heritage significance to the Hillston district community”. With this in mind the proposed development involves the installation of a new state of the art LED sign and while this involves a change of detail, fabric, finish and appearance of the existing structure, it does not affect the heritage significance of the school, which attributed to the social and historical place the school had in the development of the town. Description of Proposed Development The proposed LED sign will be placed in the existing framework of the current Hillston Central School identification sign. The LED component measures 1.13m wide by 0.785m high, and will be located within the 1.33m wide by 2.6m high steel frame currently on the site. Subject Site and Locality Deception The subject site is Lot 1 Section 8 DP 758521 and forms part of Hillston Central School, which includes Lots 1-20 Section 24, Lots 1-10, 14-20 Section 8 DP 758521 and Lots 268 & 369 DP 821050 at 70-80 Moore Street Hillston. The school has a land area of 4.37ha with frontages to Moore Street, Keats Street (Kidman Way) and Cowper Street. Financial implications

Nil


Nil

Policy implications

Nil

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied with the determination or conditions applied to the consent.


19 May 2020 41


Nil

Recommendation: That Council resolves to grant Development Consent for DA2020/024 for the installation of a LED sign subject to the conditions imposed.


19 May 2020 42

ATTACHMENT


19 May 2020 43

ATTACHMENT

DRAFT CONDITIONS – DA2020/024

1. COMPLIANCE WITH THE BUILDING CODE OF AUSTRALIA (Prescribed Condition) All building work must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant Construction Certificate or Complying Development Certificate was made).

2. DEVELOPMENT APPLICATION RECORD TO BE KEPT ONSITE The Builder must at all times maintain, on the job, a legible copy of the plan and specification approved with the Construction Certificate.

3. CONFORM WITH APPROVED PLANS The development shall take place in accordance with the approved development plans as submitted with DA2020/024. Any alterations or additions marked by Council on the approved plans and/or the specifications must be carried into effect.

4. HOURS OF OPERATION The applicant must take all reasonable steps to minimise dust and noise generation during the demolition and/or construction process. No offensive noise must be emitted during either process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and Saturday 8.00am to 1.00pm, excepting public holidays.

5. RUBBISH AND DEBRIS All building rubbish and debris, including that which can be wind-blown, must be contained on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's Waste Management Centre. The container must be erected on the building site prior to work commencing. Materials and sheds or machinery to be used in association with the construction of the building must not be stored or stacked on Council’s footpath, nature strip, reserve or roadway. NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on any adjoining public reserve, footway, road or private land. NOTE 2: The applicant must retain weighbridge certificates, receipts or dockets that clearly identify where waste has been deposited. Documentation must include quantities and nature of the waste. This documentation must be provided to Council prior to application for an Occupation Certificate for the development. NOTE 3: The suitable container for the storage of rubbish must be retained on site until an Occupation Certificate is issued for the development.

6. TOILET FACILITIES Toilet facilities must be provided, at or in the vicinity of the work site on which work involved in the erection or demolition of a building is being carried out, at the rate of one toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided must be: a) a standard flushing toilet connected to a public sewer, or b) if that is not practicable, an accredited sewage management facility approved by Council, or c) if that is not practicable, any other sewage management facility approved by Council. NOTE 1: The provision of toilet facilities in accordance with this condition must be completed before any other work is commenced and the toilet facility must not be removed without the prior written approval of Council. NOTE 2: “Vicinity” in this condition is defined to mean within 50 metres of the subject building site.


19 May 2020 44

NOTE 3: The toilet facilities are to comply with all WORK COVER NSW requirements. REASONS FOR CONDITIONS 1. To achieve the objectives of Section 1.3 of the Environmental Planning and Assessment Act

1979, having regard to the relevant matters for consideration contained in Section 4.15 of the Act and the Environmental Planning Instruments applying to the land;

2. To ensure compliance with the Building Code of Australia, to enable the achievement and maintenance of acceptable standards of structural sufficiency, safety, health and amenity, for the benefit of the community now and in the future;

3. To confirm the details of the application and plans submitted by the applicant; 4. To ensure compliance with relevant planning controls; 5. To ensure that appropriate environmental protection measures are in place; 6. To ensure the development complies with the requirements of Council policies; 7. To ensure that works do not interfere with reasonable amenity expectations of residents and

the community. ADVICE TO APPLICANT 1. This Notice of Determination does not remove the applicant’s obligation to obtain approvals

required by any other legislation. 2. Part 8, Sections 8.3 and 8.7 of the Environmental Planning and Assessment Act 1979 confers

on the applicant who is not satisfied with determination of the consent authority a right of appeal to the Land and Environment Court exercisable within 6 months of receipt of this notice.

3. Any person who contravenes this Notice of Determination of the above consent shall be guilty of a breach of the Environmental Planning and Assessment Act, 1979, and shall be liable to a monetary penalty and/or a restraining order which may be imposed by the Land and Environment Court.

4. The applicant should be aware of the provisions of the Disability Discrimination Act 1992. This Act imposes responsibilities additional to planning legislation.

5. Division 8.2 of the Environmental Planning and Assessment Act 1979 confers on the applicant the right to request Council to conduct a Review of this Notice of Determination within 6 months of receipt of this notice.


19 May 2020 45

10.14 Finance Report – Statement of Bank Balances – April 2020 FM:RPT:SR

Author: Director Corporate & Community Services Purpose: Statement of Bank Balances – April 2020

Background

The reconciliation of Council’s main bank account with the cash book controls within the Practical System for the month of April 2020 has now been completed, as shown in the table below:


Nil


Nil

Policy implications

Nil


19 May 2020 46

Risk implications

Nil


Nil

Recommendation: That Council note the Statement of Bank Balances as at 30 April 2020 and confirm payment of accounts as summarised in the reconciliation statement totalling $3,118,644.53.


19 May 2020 47

10.15 Finance Report – Investments Schedule – April 2020 FM:RPT:SR

Author: Director Corporate & Community Services Purpose: Schedule of Investments – April 2020

Background


19 May 2020 48

Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/04/2020 Closing Balance

30/04/2020 Change During

April 2020

IBDs 14,719,246.05 14,712,550.72 (6,695.33) On Call Funds 2,077,454.80 1,727,847.30 (349,607.50) Total 16,796,700.85 16,440,398.02 (356,302.83)

Analysis – Change During Month:

Change During April 2020

ADD – Interest Incorporated in IBDs Rolled Over 20,187.54 ADD – New IBDs 1,000,000.00 LESS – IBDs recalled (1,026,882.87) ADD – Interest from On Call Funds 392.50 LESS – On Call Funds recalled (850,000.00) ADD – Funds applied to On Call Funds 500,000.00 Total Change for Month (356,302.83)

Funds Held on Behalf of Other Organisations: The Schedule of Investments includes one separate deposit that Council is holding in trust.

• IBD with Bendigo Bank – Ref No. 173016924 $34,927.65


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the Schedule of Investments as at 30 April 2020.


19 May 2020 49

10.16 Pecuniary Interest Returns and Related Party Disclosures GOV:CRS:PEC

Author: Director Corporate & Community Services Purpose: To advise councillors and designated officers of the need for care and attention to detail

in completing pecuniary interest returns and related party disclosures

Background

Section 449 of the Local Government Act 1993 (LGA) requires a councillor or designated officer to complete a pecuniary interest return and lodge it with the General Manager by 30 September 2020. Council's current policy identifies the following staff positions as designated officers:

General Manager Director Infrastructure Services Director Corporate & Community Services

Each year the Office of Local Government stresses the "need for councillors to give due care and attention when dealing with pecuniary interest matters at council meetings under section 451 of the Local Government Act 1993". Related Party Disclosure Forms are also required to be completed by Councillors and by key management personnel annually, to enable Council to meet its obligations under Australian Accounting Standards AASB 124. It is compulsory to return the form even if it is a nil return, as it forms the proof required for audit. A copy of the return and the disclosure form to be completed for the period 1 July 2019 to 30 June 2020, together with a copy of your previous returns and information on completing your return and disclosures will be provided at the meeting. It would be greatly appreciated if both forms are returned by the July 2020 Council meeting.


Nil

Statutory Implications

Local Government Act 1993 Sec 449 Returns disclosing interests of councillors and designated persons Policy Implications

Council policy: Related Party Disclosures Policy 158 and Designated Officers’ Pecuniary Interest Provisions Policy No.21.

Risk Implications

If the returns are not completed correctly Councillors and the designated officers may be held accountable and be subject to disciplinary actions


Theme 5 Leadership and Governance

Recommendation: That Councillors: 1. receive the information provided and complete the pecuniary interest returns in

accordance with Section 449 of the Local Government Act 1993. 2. complete the Related Party Disclosures and return them to Council by 21 July 2020.


19 May 2020 50

10.17 Operational Plan 2019/20 – Budget Review Statement for 3rd Quarter of 2019/20 FM:AUD:REP

Author: Director Corporate & Community Services Purpose: Review Revenue & Expenditure Projections – 3rd Quarter of 2019/20 Separately Circulated: Consolidated Budget Review Statement – 3rd Quarter 2019/20 Background

Council is required to report not later than 2 months after the end of each quarter (except the June quarter), a budget review statement that shows, by reference to the estimate of income and expenditure set out in the statement of the council’s revenue policy included in the operational plan for the relevant year, a revised estimate of the income and expenditure for that year. This separately circulated Budget Review Statement relates to the General Fund, Water Supply & Sewer Services for the first 9 months of 2019/20 from 1 July 2019 to 31 March 2020. This Statement provides a global analysis of actual revenue and expenditure for the 3rd Quarter of 2019/20 and includes therein the following summaries:

• General Fund Revenue Summary; • General Fund Operational Expenditure Summary; • General Capital Expenditure; • Schedule of Plant acquisitions and sales; • Schedule of General Fund Vote Variations; • Water Services Financial Summary, • Sewer Services Financial Summary, • Water & Sewer Capital Expenditure • Schedule of Water & Sewer Vote variations, • Movements associated with External & Internal Restrictions on Cash & Investments.


General Fund Proposed Vote Variations for 3rd Quarter of 2019/20: Following consultations with the Directors and relevant Managers there are numerous vote variations for the 3rd Quarter of 2019/20 – which are listed in the “Schedule of Vote Variations” incorporated in the Budget Review Statement. Water Supply Services and Sewer Services: Following consultations with the Directors and relevant Managers there are numerous vote variations for the 3rd Quarter of 2019/20 – which is listed in the “Schedule of Vote Variations” incorporated in the Budget Review Statement. General Fund - Adjusted Bottom Line Analysis: The adopted Operational Plan for the general fund showed a surplus budget of $9,111 for 2019/20. The net vote variations for the 3rd Quarter of 2019/20 results in a surplus of $1,029,096. This adjustment represents increased revenue of $1,408,835 less increased Operational Expenditure of $476,491 less increased Capital Expenditure of $6,309 plus the 2nd Quarter surplus of $103,061. The adopted Operational Plan for the water funds showed a surplus budget of $48,421 for 2019/20. The net vote variations for the 3rd Quarter of 2019/20 results in a deficit of $6,919. This adjustment represents increased revenue of $43,000 less increased Operational Expenditure of $69,840 less increased Capital Expenditure of $8,500 plus the 2nd Quarter surplus of $28,421. The adopted Operational Plan for all the sewer funds showed a surplus budget of $42,089 for 2019/20. The net vote variations for the 3rd Quarter of 2019/20 results in a surplus of $4,319. This adjustment represents the opening 19/20 surplus of $42,089 less increased Operational Expenditure of $27,670 less increased Capital Expenditure of $10,100.


19 May 2020 51

Contracts Awarded by Council: The following Table provides details of various contracts and the payments than have been made by Council:

Contract Details Contract value Net of GST

Less Payments to 31 Mar 2020

Balance remaining as at

31 Mar 2020 Desatholon Park Refurbishment Works – TR & HR Doven T/as Asset Building Systems Tender 18-006. (21/08/2018 Minute No.0676)

$376,300.00 $322,867.00 $53,433.00

Hillston Swinging Bridge Refurbishment Works – Bridge Check Australia Pty Ltd Tender 18-007. (21/08/2018 Minute No.0676) Completed

$148,466.00 $148,466.00 Nil

Goolgowi Pool Upgrade – Total Creations & Services Tender 19-005 (16/10/2018 Minute No.0750)

$389,600.00 $389,600.00 Nil

Paveline Tar Patch Truck – Paveline International Tender 20-001 (20/08/2019 Minute No.1067)

$419,544.40 Nil $419,544.40

Prime Mover Truck - Inland Truck Centre Tender 20-002 (20/08/2019 Minute No.1068)

$323,592.50 $323,592.50 Nil

Tri-Axle Side Tipper Trailer – Tri Star Industries Tender 20-003 (20/08/2019 Minute No.1069)

$157,335.20 $157,335.20 Nil

Motor Grader – WesTrac Pty Ltd Tender 20-004 (20/08/2019 Minute No.1070)

$464,090.00 $464,090.00 Nil

Multi-Tyre S/P Roller – GCM Agencies Tender 20-005 (20/08/2019 Minute No.1071)

$169,400.00 $169,400.00 Nil

Totals $2,448,328.10 $1,975,350.70 $472,977.40 Legal Fees Incurred – as at 31 March 2020: Details of legal fees paid are shown below:

Details Expenditure for 3rd Quarter of 2019/20

Outstanding Collections – Debt Collection $1,431.60

Carrathool Bridge Land Purchase $1,530.95 Insurance Claim $387.00 Review Stock & Domestic Water $1,400.00 Five Oaks Rd Closure, Creation & Property Transfer $1,830.00

Totals $6,579.55


19 May 2020 52

Cash & Investments Held – as at 31 March 2020: As at 31 March 2020, Council had the following cash amounts (which had been reconciled to the various control accounts within the Practical System) namely: Cash at Bank (All Funds) $209,840.07 Investments (On Call & Term Deposits) $16,796,700.85 Cash & Investments – as at 31/03/2020 $17,006,540.92

Statutory Implications

Local Government (General) Regulation 2005 203 Budget review statements and revision of estimates

Policy Implications Nil

Risk Implications Nil

Community Strategic Plan Theme 5. Leadership and Governance

Report by Responsible Accounting Officer The following statement is made in accordance with Clause 203 (2) of the Local Government (General) Regulations 2005: It is my opinion that the Quarterly Budget Review Statement for Carrathool Shire Council for the Quarter ended 31 March 2020 indicates that Council’s projected financial position at 30 June 2020 will be satisfactory at year end, having regard to the projected estimates of income and expenditure and the original/revised budgeted income and expenditure.

Recommendation: That the Budget Review for the 3rd Quarter of 2019/20 be received and the vote variations as listed in the Budget Review Statement be made.


19 May 2020 53

10.18 Economic Development Officer Report – April 2020 ED:TOU:TE

Author: Economic Development Officer Purpose: To inform Council of recent activities undertaken by the Economic Development Unit Attachments: Youth Week activities images Re-furbished Kidman Way sculpture

Background

Youth Week 2020 Youth Week 2020 was scheduled for 1 - 9 April 2020. The Economic Development Unit (EDU) convened a working party of younger citizens to plan the event. Grant funding was received, however due to the COVID19 situation, Council was advised that Youth Week activities could be rescheduled for later in the year without jeopardising the grant funding. Due to the government’s encouragement to self-isolate and the school holidays, it was decided to hold a “Virtual Selfie Scavenger Hunt” during the week of 6 – 12 April 2020 via an event on Council’s Facebook page. Selfie challenges and brain game activities were posted on Council’s Facebook page with participants encouraged to upload their “selfies” and submit their answers to the brain games. Over 100 entries were received over the week of the event from participants in Goolgowi, Hillston and Merriwagga, with an overall winner and various prizes given out to entrants. A second Youth Week activity is currently being planned - hopefully to be held later in the year when COVID 19 restrictions are lifted. Stronger Country Communities Fund – Round 3 Successful applications for funding from Round 3 of the Stronger Country Communities Fund are now being announced by the NSW Government. Council made applications for 7 projects throughout the Shire. Round 3 also allowed for community groups to make funding applications on their own behalf. Country Change 2020-2021 The EDU has received an invitation from Regional Development Australia (RDA) Riverina to participate in this year’s Country Change initiative. Country Change 2020-2021 is a program of events and digital marketing aimed at attracting new residents to the Local Government Areas (LGAs) within the RDA Riverina area. Council has not participated previously in Country Change, as the target market is not relevant to our Shire. The entry cost for participants is $3,600; such funds are not included in either the 2019/2020 or 2020/2021 Council Budgets. The Economic Development Unit will not be participating in this event. Community Feedback Group Council approved in 2017 the establishment of a Digital Reference Group (DRG) to provide community feedback and input on proposed projects and activities by Council. The Digital Reference Group is included in Council’s Community Strategic Plan. There was a lack of clarity as to the purpose of the DRG therefore, the EDU is currently re-branding the DRG to be re-named Our Neighbourhood Thoughts to increase community participation. Notwithstanding limitations from COVID19, the EDU will be in contact with all community groups within the Shire in the near future to increase engagement. One of the benefits of the re-branded Our Neighbourhood Thoughts will be the ability to develop more rigorous Community Impact Statements which are required during the acquittal processes of grant projects. Kidman Way Sculpture – Wallanthry The EDU has arranged for the Kidman Way sculpture at Wallanthry to re-furbished, including the improvement of sight-lines for approaching motorists. Images of the sculpture will feature prominently in upcoming marketing material for Council as part of its Kidman Way Promotional Committee program


19 May 2020 54

Tourism Marketing Material There is a number of local tourism marketing collateral currently being prepared in-house by the EDU. These include:

• Self-guided drives in Carrathool Shire • Carrathool Shire Art Trail • Agribusiness within Carrathool Shire • Carrathool Shire Events

The objective of producing this material is to increase visitor nights in the Shire. Community Building Partnership Grants The EDU has recently advised all Shire community group regarding the NSW Community Building Partnership program now being open. The program awards grants for community infrastructure projects. The program aims to invest in infrastructure projects that deliver positive social, environmental and recreational outcomes, while promoting community participation, inclusion and cohesion. Community groups are able to submit their individual applications directly to the NSW Government. Financial implications

Nil


Nil

Policy implications

Nil

Risk implications

Nil


This report covers activities in accordance with the following CSP objectives, section: 1c. A community where young people are engaged and valued 2b. Community infrastructure that is accessible for everyone 3a. Establish Carrathool Shire as a welcoming and exciting place for our community and visitors 3c. Promote opportunities for local economic diversity 3d. Support partnerships to achieve positive outcomes for the community

Recommendation: That Council note the Economic Development Officers Report for April 2020.


19 May 2020 55

ATTACHMENT


19 May 2020 56

ATTACHMENT


19 May 2020 57

11. Committee Reports Nil

12. Next Meeting The next Ordinary Meeting of Council will be held at Goolgowi Council Chambers on Tuesday 23 June 2020 commencing at 10.00am.

ordinary meeting agenda 19 may 2020...19 may 2020 3 table of contents 1. present ..... attachment:...

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