orda 2009 annual summary report
TRANSCRIPT
February, 2009
Bahir Dar
Organization for Rehabilitation and Development in Amhara (ORDA)
2009 Summary Report
We are committed to bring community empowerment, We are committed to bring community empowerment, We are committed to bring community empowerment, We are committed to bring community empowerment,
sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation
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TABLE OF CONTENT
I. ACRONYMS ................................................................................................................................................... 2
II. EXECUTIVE SUMMARY ................................................................................................................................. 3
1. FOOD SECURITY AND AGRICULTURE DEVELOPMENT PROGRAM ....................................... 3
2. WATER RESOURCE DEVELOPMENT PROGRAM .......................................................................... 8
3. NATURAL RESOURCE DEVELOPMENT PROGRAM .................................................................... 10
4. GENDER & HIV/AIDS UNIT ................................................................................................................. 11
5. DIRECTOR OFFICES AND COMMUNICATION & INFORMATION TECHNOLOGY SERVICE ............................................................................................................................................................ 13
6. BUSINESS DEVELOPMENT AND ACTION RESEARCH PROGRAM .......................................... 14
7. ADDIS ABABA RESOURCE MOBILIZATION & LIAISON OFFICE ............................................ 14
8. LOGISTICS COORDINATION ............................................................................................................. 15
9. FINANCE COORDINATION ................................................................................................................. 16
10. INTERNAL AUDIT AND INSPECTION SERVICE ....................................................................... 16
11. HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT .............................................. 16
12. MAJOR PROBLEMS/CHALLENGES PROBLEMS ENCOUNTERED & MEASURES TAKEN 17
13. RECOMMENDATIONS ..................................................................................................................... 18
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I. ACRONYMS
ARDO Agriculture rural development office
BDARP Business Development & Action Research Program
BOARD Bureau of Agriculture and Rural Development
CBOs Community Based Organizations
CHF Canadian Hunger Foundation
CLTS Community Led Total Sanitation
COLTA Community Organizing Leadership Training for Action
CRDA Christian Relief and Development Association
DA Development agent
DAs Development Agents
FHI Food for hungry international
FRC Forestry research center
FSADP Food Security and Agriculture Development Programme
FSCDPO Food Security Program Coordination and Disaster Prevention Office
FTC Farmers Training Center
GTZ German Technical Cooperation
Ha hectare
HDW Hand Dug Well
HH Household
HIV/AIDS Human Immune Virus/Acquired Deficiency Syndrome
HO Head Office
HTP Harmful Traditional Practices
ICM-FFS Integrated Crop Management- Farmers Field School
IFSP Integrated food security project
IPM Integrated Pest Management
IRDP Integrated rural development project
IWMI International Water Management Institute
JICA Japan International Cooperation Agency
Km kilo meter
M3
meter cube
NFSC National forest seed center
NORAD Norogian Agricultural Development
NOVIB, Netherlands Organization for International Development and Cooperation
ORDA Organization for rehabilitation and development in Amhara
PLWHA People Living with HIV/AIDS
Qt Quintal
SPD Spring Development
SLUF Sustainable Land Use Forum
TOT Training of Trainers
UNICEF United Nations Children’s Fund
USA United States of America
USAID United States Agency for International Development
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WATSAN Water and Sanitation
WRDP Water Resources Development Program
II. EXECUTIVE SUMMARY
During the just ended year, 2009, in its programmatic areas ORDA implemented about 24
different types of projects in 46 woredas in all zones of the Amhara region. It implemented
different types of projects (Safety net, IFSP, IRDP, water supply & sanitation, forestation,
prevention of HTP & women empowerment, HIV/AIDS prevention, integrated watershed
development, horticulture development, crop seed multiplication, river training, Malt-
Barley enhancement and other projects). Overall, the development projects have benefited
more than a million people (50% female). In its food commodity management program the
organization benefited more than 2.5 million people living in 64 food insecure woredas of
the region. The development efforts were made possible through 27 project and
coordination offices. The major achievements and results of the organization in 2009 are
summarized under the different programs as follows
1. FOOD SECURITY AND AGRICULTURE DEVELOPMENT PROGRAM
a. Disaster and risk reduction component
� Targeted 200,220 beneficiaries in 6 PSNP projects achieving 98% of the plan. The
proportion of Women participated in the PSNP program ranges from 49% in Habru
project up to 69% in Wadla and Bugna projects.
� 2080 (111.4% of the plan) FSTF members, communities and experts trained on
PSNP, Emergency Flood prepardness early warning, COLTA, Household Economy
Analysis, Child right and information technologies. The proportion of women in the
training was from 2% to to 50%.
� 1085 participants (20% women) particpated in 8 joint planning and review
workshops (114% of the plan)in Dehana, Gazigibla and Habru.
� 142 community representatives (16% women) participated in experience sharing
visit (225% of the plan) in Dehana, Gazigibla and Habru .
� Dehana, Gazigibla and Habru projects have supported different materials to
government offices, CBO, kebele administration and skill training centers that costs
200,575 Birr .
� Planned to link at least 80% of the PSNP beneficiary with OFS program in Dahena,
Habru Bugena, Lasta and Wadla planned. With the exception of Wadla all
accomplished as planned.
� prepared for four woredas Flood Preparedness Action Plans and submitted to
Eastern Nile Technical Regional office
Results:
� The targeting processes of all PSNP projects were gender sensitive and properly
address vulnerable segment of the population.
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� The effective implementation of this action has helped to prevent displacement and
stressed-migration of people and to create community assets (social and economic
infrastructure) such as soil and water conservation practices, feeder roads, ponds
which contribute for further economic growth and livelihood improvement.
� Harnessing graduation
b. Livestock development
� 3355 small ruminants distributed to 573 households in six woredas (Bati, Sekota,
Dabat, Kemisse, Dawa-Chefa and Jille-Timuga) achieving 106% of the plan. Bati and
Dabat accomplished 8% and 9% more than their plan, respectively. The average
women participation is 85% in which 100% in Bati and Dabat to 20% in Sekota.
� Trained 3471( 124% of the plan) Community members & ORDA and Government
office experts on restocking, poultry production , transitional hives construction ,
beekeeping , forage development and Animal Health. The women participation in
training varies from 40% to !00% based on the type of the training.
� 120 beneficiaries (100% of the plan) were obtained four male goats/ sheep for
fattening on credit basis through the self-help group.
� Bati IFSP project promoted cattle fattening program and providing cash credit to 80
beneficiaries (20 women)
� distributed 515 chicken to 30 women beneficiaries (43% of its annual plan) and 65
qt of poultry feed In sekota project due to frequent electric power failure that
contributes for lower hatchability of the eggs
� 574 poor farmers (46% women) were obtained 74 modern and 500 transition hives
in Sekota, Lasta and Oxfam GB projects achieving 128% and 100% of the annual plan.
modern hives were provided on credit basis through the cooperative .
� Sekota, Bati and Dabat projects have provided 318 sets of beekeeping tools such as
neck veil, boot, hand glove, smoker, brush, queen excluder, purified wax and frame
wire to 318 beneficiaries (16% women), achieving 86% of the plan.
� Dabat IFSP project provided 9 improved dairy heifers to 9 women beneficiaries.
� 52,000 forage seedlings were raised and distributed to 160 farmers (26% women) in
sekota project
� Sekota, Bugna, Lasta and Wadla projects facilitated the development of forage on
202 ha closure area and achieved 137% of the annual plan.
� Household level forage development strategies promoted in Wadla, Bugena, Lasta
and Sekota projects by distributing 4,239 kg of different forage seed (239% of the
plan) to 743 farmers (57% women) and planted on 10 ha as under sowing with maize
and sorghum (100% of the plan) and 103 ha backyard forage development (312% of
the annual plan).
� Skekota project were purchased and delivered 29,000 doses of poultry and 29,000
doses goat and sheep vaccines to the woreda veterinary clinic (100% of the plan).
� IOM project purchased and delivered different vaccines and drugs to Bati, Kemisse,
Dawa-Chefa and Jille-Timuga woreda veterinary clinics.
� equine welfare were implemented by North Gonder ORDA/Brooke project which is
operational in three woredas of North Gonder Administrative Zone: Dembiya &
Chilga woredas and Gonder town. The accomplished activities were conducting 2
weeks community engagement training for 17 ORDA& WOARD experts, Conduct KAP
analysis, Dissemination of 25 radio drams on welfare information via Amhara Radio,
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printing and distributing 1000 posters, 1000 brochures, 3000 leaflets and 500 T-
shirts and 4 banners, material supports to 6 government clinics
Results
� restocking made possible to poor farmers to create asset and generate income
within short period of time. This advantage of the program is effectively utilized in
IOM project to minimize potential migrants by engaging mainly male and female
youths in the program.
� cattle fattening package gives an average of 36 kg additional meat per ox within 90-
120 days, which fetches significantly higher income.
� small ruminant fatting within 90-120 days increased the live weight/meat production
by an average of 9kg/head.
c. Field Crop production and horticulture development
Field Crops production
� sekota project were purchased & distribut 60.81 qt of seed to 283 beneficiaries
(14% women) through 7 functional cooperatives( 43% of the plan).
� Bati project promoted high value varieties of finger millet, ground nut and mung
bean to 350 poor farmers (29% women) and trained 637 farmers (29% women) and
achieving 88% and 96% of the plan, respectively.
� Trained 360 farmers (123 women) on malt barley quality requirement and seed
mulitiplication in Laygayint, Dabat and wadla woredas accomplishing 90 % of the
plan.
� Sekota, Bugna, Lasta and Wadla projects effectively mobilized 938 farmers (8%
women) and prepared 5008 qts of rotten farmyard manure and 2,858 m3 of
compost and applied on 419 hectares of land, achieving 54% and 135% of the annual
plan, respectively.
� Sekota project has strengthen 10 ICM/FFS and train 176 beneficiaries (29 women) on
integrated pest management and conducted timely pest surveillance on 400
hectares of land achieving 98% and 54% of the annual plan, respectively.
� In 2009 Dabat project has strengthened seed producers to produce and sale 905 qts
of HR 604 wheat variety to Dabat and Libokemkem woredas office of agriculture and
rural development.
� Oxfam GB project constructed 3 seed banks in Debark, Wogera and Lay Gayint
woredas by involving 600 beneficiaries (37% women) on cash for work approach.
Fruit Development
� established 1 new and manage 4 existing lowland fruit nurseries (83% of the plan) in
Ebenat, Dawacheffa woreda and Jari integrated watershed development projects.
The major lowland fruit trees managed in these nurseries are mango, citrus fruits,
avocado and grape vine.
� Jari lowland fruit nursery raised 10,262 sour orange and mango rootstock seedlings
and grafted 9,560 seedlings achieving 103% and 96% of the plan, respectively. These
seedlings distributed to farmers in Ambassel, Tehulderie, Sekota, Ibinat, Simada and
Bugna woredas.
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� Ebenat-Belesa project manage 3 lowland fruit nurseries which are selected as a
source of scion branches for grafting in Jari lowland fruits propagation nursery
achieving 75% of the plan. Moreover, Ebenat-Belesa project handed over 4 fruit
nurseries to Ebenat and East Belesa WOARD.
� One lowland fruit nursery that will have scion branch mother trees and propagation
plot is established on 9.1 ha in Dawacheffa woreda.
� 5 highland fruit nurseries were managed by Laygayint and Dabat projects as planned
(100% of the plan).
� One highland fruit nursery established in Dabat mainly used for demonstration
purpose (mainly apple).
� 9,580 grafted seedlings produced by Laygayint project achieving 128% of the annual
plan. The grafted apple seedlings were distributed to Bugna, Wadla and Dabat
projects.
� ORDA has established 6 scion farms in Laygayint (300% of the plan) and planted
35,039 scion branch and 3000 root stock mother trees of different varieties of apple
imported from Spain achieving 387% of the annual plan.
� Dabat, Wadla, Laygayint and Ebenat projects planned to distribute 35,306 apple
seedlings imported from Spain to 2,715 households. However, because of change in
the approach of the project to plant seedlings in central nursery for propagation,
only 13,317 seedlings were provided to 501 farmers (38% of the annual plan). The
average proportion of women targeted in apple plantation is only 5% and ranges
from 8% in Dabat up to 3% in Wadla.
� Sekota, Jari, MDG water and JICA projects distributed 183,596 lowland fruit seedlings
(70% of the annual plan) to 1758 farmers, 28% of which are women. Training was
also provided for 518 farmers.
Vegetable production
� Sekota, Wadila, Lasta, Bugna, Jarie integrated watershed development and Bati
projects provided 540 kg of vegetable seeds for 1965 households (214 females)
achieving 95% of its plan. Similarly, 291 qts of shallot and garlic bulbs is provided to
253 (17 females) beneficiaries which is 103% of the plan.
� 78 qts of improved potato tuber seed were provided for 58 households at Sekota
project.
� Debark, Dabat, Wogera, East Belessa, West Belessa, Ibinat, Sekota, Habru,
Tehulderie and Bati) by supporting 6,453 households produce 655,300 their own
cutting and to provide 657,200 cutting for 6,572 new planters by purchasing cutting
within and outside the region.
� 8,019 poor households (29% women) planted 1,080,784 cuttings (70% of the plan)
in their farmland.
� 122 cluster leaders and 514 team leaders identified and mostly both husband and
wife trained on cassava production and utilization. The project trained 16,341 (7,887
women) achieving only 63% of its annual plan. field experience sharing tour was
organized for new woredas and 1,171 beneficiaries participated, 28% were women.
� consultative workshop was organized in Bati by involving 48 participants to promote
consumption in urban area and create market opportunity for cassava products.
Results
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� Timely seed provision helped food insecure population to secure 26% of their annual
food requirement
� Promotion of high value crops helped farmers increase their annual income
� Sustainable community based seed production system developed
� Fruit seedling propagation capacity of the region significantly increased
� Skills and knowledge of farmers in horticultural crop production improved
d. Income generating activities and market development
Value chain
� Wadla and Bugna projects trained 136 (32 women) DAs, woreda experts and ORDA
extension promoters on value chain analysis and entrepreneurship.
� 4 value chain studies and 2 commodities selection for value chain analysis were
conducted by 3 projects achieving 67% of the annual plan.
� Lasta project completed the honey and garlic value chains and achieved 50% of the
annual plan. The VCA identified 5 honey producer and 4 garlic producers kebeles.
� Bati project identify vegetable input suppliers and linked 55 farmers (18% women)
achieving 50% of the annual plan.
� Preliminary market study for apple production in Laygayint, Dabat, Debark and
Wadla woredas was conducted.
� 36 interested individuals Organize and form two honey producer groups achieving
100% of the plan. Cherkos in Lasta woreda and Hulunasay watersheds in the Lalibela
town administration.
� Bati project has supported the preparation of business plan for 520 women
accomplishing 100% of the annual plan.
� Bugna, Wadla &Lasta PSNP, Lasta VSL, IOM and Oxfam projects established 860
groups (159% of the plan). In these groups nearly 15,007 poor farmers are organized
of which 37% are women.
� Awareness creation education is given to 16,544 people (221% of the plan), 11 VSLG
new facilitators trained (50% of the plan) and refreshment training was given to 71
VSLG advisors (101% of the annual plan) and 672 safe boxes were given to the group
(103% of the plan).
� In Bati 25 established women groups on saving and credit, and 250 participants
attended in the training on saving and credit
Village saving and loan groups pass through four phases. The last phase is the maturation phase
that happens within 9-12 months in which every group members will share out the group’s assets
and celebrate graduation. After graduation members who want to continue as members of the group
in the next cycle will be accepted.
Based on these, more than half of the total groups (490) with 8820 members attained at
maturity phase and celebrated their graduation date. However only 18 village saving and loan
groups (4% of graduated) shared out and dissolved after graduation.
� Village saving and loan group engaged on IGA
� 246 members of VSLGs from Lalibela town two kebeles were trained in urban
agriculture through 6 rounds
� VSLG Conduct Experience Sharing Tour
� Train VSLG Advisors on Financial, Risk and Conflict Management
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� Train 65(9 female) VSLG Advisors and 5 project staff on IGA-SPM, Marketing &
Business Planning
� Assess 10 Profitable IGAs
� Seven (7) participants were attended VSL networking experience sharing in Assebe-
tefere in west Harerge & Habru in North wollo
� Establishing community based disaster and risk management mechanisms for
vulnerable smallholder women farmers and provide birr 240,000 through 6
cooperatives and Organize and train 35 (852 members) vulnerable women in self
help group for DRM
� 34 participants (4 project staff) and 6 cooperatives executive committee members
were trained on community risk management and negotiation skills for two days
Results
� The average income of apple growing households is estimated to be 6020 Birr and
this may motivate farmers to grow apple fruit and advance their livelihood. The
study also estimated that for current season 396 households having 7947 bearing
fruit expected to supply apple with a value of nearly 2,384,100 Birr.
� 6,060,042 Birr is saved and 590,785 Birr mobilized to members in the form of credit
achieving 105% and 131% of the annual plan respectively
� The community highly accepts village saving and loan group because of its
multidimensional benefits. the benefits were improved the saving culture of the
community, loan avail around their residence without bureaucracy, strengthen social
ties, and empowered their local management without interference of external
parties and the like.
� Trained members of the women`s saving and credit groups encouraged and
engagements on petty trading increased.
2. WATER RESOURCE DEVELOPMENT PROGRAM
a. Rural Water supply, Hygiene & sanitation promotion
� A total of 596 (106% of the plan) potable water schemes were constructed (175 SPDs,
416HDWs, two semi urban water supply, and 3 distribution networked. The schemes
are benefiting 219,323 people of which 109,849are female.
� Twenty three (23) cattle troughs were constructed and one structure can provide
service for 12 animals at a time.
� Thirty (30) cloth washing basins constructed near the water points and keeping their
personal hygiene.
� 54 water supply schemes (23% of plan) Preconstruction Water quality test is
undertaken.
� Constructed 98 and 139 Modern ventilated improved pit latrines and model
traditional pit latrines (100% of the plan) respectively and uses for school community,
health institute beneficiaries and the local dwellers.
� 21,477 household traditional pit latrines and 38,137 other sanitation facilities have
been prepared and being used
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� 34 school environmental and sanitation clubs have been established and awareness
created on hygiene and sanitation to school students
� Trained 5877 WatSanCo members, care takers, village hygiene educators,health
extension workers, development agents, districts wash committee members, health
extension workers supervisors, health center heads and districts health office experts
� 36 Kebele level conferences & 34 Planning and proposal preparation training sessions
have been organized for Kebele planning team and WatSanCo members that enabled
for the preparation of 443 proposals by MDG Projects ;
� 38 Legambo project participants at various levels were participated in experience
sharing visit to Achfer water supply, sanitation and hygiene promotion project.
Results
� Potable water supply coverage of the region increased by 1.1%.
� Water related diseases such as Diarrhea, dysentery & others have been reduced
� Water-related insect vectors such as malaria has reduced due to awareness of
community on environmental sanitation.
� Time spent by women on fetching water has reduced from 1:00 to 3:00 hours to 15 to
30 minutes. This enabled especially women to be engaged in other social & economic
activities.
� Knowledge, Attitude and practice (KAP) on hygiene and sanitation improved.
Beneficiaries are used to latrines and hand washing facilities.
� Skill of the community particularly WATSAN committees has developed on scheme
management.
� Sanitation facilities adopted at public institutions like health, education and market;
� Access to water for livestock improved and consequently incidence of parasites (leech
worm) reduced.
� The capacity of Kebele planning teams with regard to WASH plan preparation,
procurement of industrial product, community mobilization, fund management,
management of contractual agreement and material transportation has improved.
b. Small Scale Irrigation Development
� Three (3) small scale Irrigation ( 75% of the plan) projects study and design
completed;
� Five (5) traditional irrigations (83% of the plan) upgrading completed
� Five (5) small scale irrigations schemes are maintained by Sekota project;
� Ten (10) small scale irrigation projects construction completed in Achfer and Bugna
districts;
� 16,445.8m3 ( 84.7% of the plan) ponds have been constructed and ready to harvest
runoff water for irrigation, livestock consumption and recharge ground water;
� One (1) SPD construction for irrigation purposes is undertaken in Wadla project to
irrigate 10Ha of land
� Eleven (11) irrigation users group (91.6% of the plan) are organized and
strengthened;
� 100 irrigation user committees members capacitated their knowledge in communal
irrigation scheme management training;
� 424 individual beneficiaries received training on Irrigation agronomy.
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River training and flood protection
� Four towns flood protection and river training projects study and design accomplished
in 3 districts of North Shewa administrative zone and ready for peer review;
� Borkena Dirma (3km in length ), Megech and Dirma (7.63km in length) river training
and flood protection projects have been completed
� Maintained Kobo river training and flood protection structure.
Integrated watershed development
� Jarie integrated watershed development project water harvesting and flood diversion
structure have been constructed; it benefited for 3,645 people
� 16 drop structures have been constructed for the purpose of energy dissipation that is
induced by the run-off water in Tehulderie and Ambassel sites;
� 18 silt traps also constructed at both sites to reduce the untimely silt up rate of ponds
� 1.26km different sizes of drainage irrigation canals , 813.53m3 masonry, 100.69m3
concrete bedding and 68.32m3 hard coring of different size flood diversion canals
were constructed; in Ambassel & Tehulederie project
� 14 water storage ponds( 50m3=4 100m3=7 and 200m3=3) have been constructed
and will enable crop production twice a year ; in Ambassel & Tehulederie project
� 986m3 gabion works have been constructed to keep the embankments as gully
protection measures; in Ambassel
Results
� River training projects ensured the social welfare and created potential arable land
near along the banks of Borkena, Dirma ( Dewa Chefa), ( Dembia) and Megech rivers
� The small scale irrigation projects enhanced/intensified production. Detail results
obtained from irrigation schemes are reported under the Food Security and
Agriculture Development Program.
� Skill and knowledge of beneficiaries in managing and maintaining irrigation schemes
increased as a result of capacity building activities;
c. Infrastructure development
� One (1) bridge and one box culvert construction at Debre Eliyas district have been
completed. Wadla district bridge construction performance is above 50%. Six (6) fords
were constructed by productive safety net programme;
� 229.2km feeder road constructed and 113.01km feeder road maintained (49% of the
plan) in PSNP and IFSP projects.
Results
� Construction and maintenance of feeder roads and fords improved communication
and transportation.
� Feeder road and constructed bridge and culvert structures created social and
economic development through creating market opportunity in the area
3. NATURAL RESOURCE DEVELOPMENT PROGRAM
a. Forest Resource development
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� 3507 ( of which 57 model, 19 schools, 11 FTC, 3409 private and 11 CBO’s) nurseries
were established and managed
� 27,628,542(117% of the plan) tree seedlings were produced and 482.40Qt (217% of
the plan) Jatropha seeds were collected
� 81 million different tree species were planted, of which 55,858,347 with direct sowing
and 25,358,333 with seedlings
� To ensure the survival of seedlings 4,580 km hillside terrace, 994,657 micro basins,
83,990 eye brow basins, 150,649 trenches were constructed, and 825 km hillside
terrace were maintained,
� The average survival rate of tree species other than Jatropha was 77%, with maximum
and minimum survival rates of 95% for Eucalyptus globules and 32% for Acacia
Senegal, respectively.
� 2112.25 hectares (116.6% of the plan) of new area closed and 6899 hectares (100% of
the plan) of the existing closed areas managed
� 150 modern fuel saving stoves were provided to 150 households of which 114 in lasta
& 36 in Bugna woredas.
� Solar energy installed for 240 individuals houses, two schools and two health posts in
Metema woreda
� Training was given for 4104 people, of which 2911 were males and 1193 females
b. Integrated Watershed Development
� 59 watersheds delineated,
� 4 watershed users’ groups with a total of 324 members were established in four
model watersheds
� 116ha rehabilitated part of the model watersheds handed over to watershed users’
groups/Self-Help-Groups/,
� 141,651m3 (97% of the plan) loose stone check dams and 5895.5m
3 (113% of the plan)
gabion check dams constructed,
� 19,619.9m3 check dams (94.3 of the plan) maintained,
� 1,005m3 (16.8% of the plan) sediment storage dams constructed ,
� 45,519m3 (88% of the plan) cutoff drains constructed,
� 68,506 (59% of the plan) eyebrow-basins constructed,
� 3,957.5km (93% of the plan) of hillside terraces constructed ,
� 811.3 km (63% of the plan) hillside terraces maintained,
� 4,580,600 micro basins (71% of the plan) constructed,
� 207,972 trench bends (39% of the plan) constructed,
� 6,556 m3 (102% of the plan) water way constructed,
� 430ha of land (84.9% of the plan) covered with gully rehabilitation,
� 1,519.5kg (77.9% of the plan) different size of gabion boxes, gabion making wires,
tying wires and cutting tools purchased and distributed for 588 farmers.
4. GENDER & HIV/AIDS
a. Gender
� 12 Kebeles gender focal persons undertook review meeting
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� 200 students (200% of the plan) were supported with educational materials
� Birr 10,000 (100% of the plan) was provided to Dabat Woreda youth club to equip
with different materials like DSTV card and other equipments
� Birr 29,583 worth uniform, different books, exercises book and dictionaries were
purchased and provided to reward role model women and girls to promote women
and girls to play active role in the development process
� 48 (36 female) (98% of the plan) Kebele and Woreda women association leaders
were trained on gender
� 56 gender focal persons were trained on general gender and related issues
� Organizational Gender Policy has been updated, and the policy is in the process of
translating in to action by the 2010 plan of programs and the Gender working group.
� Project funding has been secured from IIRR for the development of a Gender
mainstreaming guideline for ORDA Water, sanitation and Hygiene program.
Development of a regional gender mainstreaming guideline for the Water, Sanitation
and Hygiene (WASH), is to be launched
b. HIV/AIDS
� 6954 people (2,715 female) volunteers took blood testing service before marriage.
� 1190 (421 female) attained awareness education on Gender, HIV/AIDS, and harmful
traditional practices
� Home based care- givers gave education for 382(146 female) people on HIV/AIDS
transmission & prevention mechanism. It also gave supported for bed reddens
patients by washing their cloths, fetching water. and also distributed condoms for
commercial sex workers and youth associations
� 43 (8 female) network members were attained training on HIV/AIDS, Gender and
HTPs
� 30 (11 female) members of 5 legally recognized anti-HIV/ AIDS clubs got training on
major practices of HTPs and ways to minimize the practices, epidemic of HIV/ AIDS in
the area
� 68 orphans & HIV victims (23 female) attained different income generation training
and provided grant for starting their income generation activities (birr 2000 per
person was provided)
� Birr 5,000 was supported to Birhan Tesfa PLHIV association for office materials for
newly constructed office (Dabat)
� Birr 11,059 was supported to PLHIV association having 350 (220 female) members to
engage its members on income generating activities.
� Two photocopy machines purchased and provided to Sekota and Lay-Gaynit PLHIV
income generating beneficiaries.
� Dewatering pump purchased and provided to Bati PLHIV IGA beneficiaries who
already involved in vegetable production.
Results
� participation of women in decision making improved by 60% particularly in Bati
project
� community conference & symposium helped to reduced harmful traditional
practice like FGM / Female genital mutilation, polygamy & early marriage and
improved community awareness on Gender & HIV
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5. DIRECTOR OFFICES AND COMMUNICATION & INFORMATION TECHNOLOGY SERVICE
a. Spatial and Non-Spatial Data/Information/ Delivery
� GIS Maps of the Apple and Cassava Potential Sites in the Amhara Region and other
project areas have been developed and delivered to requesting bodies
� Developed land use/cover map of Metema, Quara, and East Estie has been prepared
� Recent shape files of Amhara National Regional State, DEM 30m resolution, SPOT
image of Amhara Regional State has been collected from various sources.
� Developed maps and delivered to DAF Tech Computer Engineering that will design
touch screen for ORDA’s public relation activities.
b. Information Technology
� Developed new website for ORDA. The website is www.orda.org.et .
� The unit has maintaining the physical networking infrastructure & additional HUBs
placed in needy areas at head office.
� Maintenance of computers and printers both at head and project offices.
� Basic computer skill training was given to staffs.
c. Directors office & Communication
� An increased number of meetings/discussion were made with national &
international partners
� Field visits with partners & donors were conducted
� Organizational profile presentations were made for new partners(national &
international)
� The executive director attended the fund raising event in the USA and made
indispensable contribution for the success of the event
� The Service has participated on two major exhibitions. These are (1) 25th
anniversary of Amhara Democratic Front (2) the Ethiopian Nations Nationalities day
held in Dire_Dawa.
� Over fourteen news items for use of the electronic media and about two for print
media (magazines produced by Office of Information) have been produced.
� Over six full-page articles to appear on magazines we have sponsored
� a brief brochure that introduces ORDA’s programs and activities in this third strategic
plan has been produced, and designed ready for publication
� The first newsletter briefly informing major happenings in a month time has been
produced and designed ready for publication
� Facilitation of ORDA’s 25th anniversary and 6th regular meeting
� A media tour that contains Journalists crew from Amhara Media agency and ETV has
been facilitated by the unit.
� Over 200 sign boards have been prepared, supervised and organized by the
communications unit.
� communication guideline/strategy preparation started
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Results
� Visibility of ORDA improved
� Improved information base
� Improved communication & staff capacity in computer application
1.
6. BUSINESS DEVELOPMENT AND ACTION RESEARCH PROGRAM
d. Activity and budget plan and Reporting
� prepared 2008 annual organizational report
� prepared 2009 organizational activity and budget plan was prepared
� Quarterly progress reports were prepared and submitted to concerned institutions
� Formulation of the third strategic plan of ORDA for the years 2009 to 2013 was
finalized
e. Monitoring and Evaluation
� Terminal evaluation of Dera water supply, hygiene and sanitation project conducted
� The four annual steering committee meeting at Bati was conducted from 24 to 25
February 2009. Reports and work plans were presented and minutes of the meeting
were documented and circulated to users
f. Project Design
� Prepared 32 project proposals worth 624,591,225 in collaboration with different
programs and project offices and submitted for 19 donors/partners. Of the total
projects studied, 21 (65.6 %) are approved, 8(25%) approval is still expected and the
remaining 3(9.4%) were not approved at all.
7. ADDIS ABABA RESOURCE MOBILIZATION & LIAISON OFFICE
a. Fund Raising
� Drafting resource mobilization strategy is started but not concluded
� 26 calls for proposals from 20 organizations were identified and forwarded for the
Head Office
� Participate on 6 full project and 5 concept notes project proposals
b. Net working
� Joined with 3 new networks
� Participate with the existing 7 forums and networks
c. Partnership Management
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� Communicate with OXFAM -USA, OXFAM -Canada, OXFAM-GB, SC-UK, SC-Norway,
CHF, GAA, WaterAid-Ethiopia, CRDA, ENTRO and IOM.
d. Promotion Works
� Participate in the preparation of standard promotional materials that can assist in
fundraising
� festivals and exhibitions were attended in and outside the country
e. Procurement of Goods and Services
� value of Birr 5,066,810.44 goods & services purchased
f. Other Activities
� Taking care of the Organization's gusts
� Duty free processing
� Delivering and collecting correspondences
� Handling Auction and Vacancy announcements on newsletter
8. LOGISTICS COORDINATION a. Construction & spare part Procurement Administration
� About Birr 6,495,513 valued construction materials generators, hand tools, motor
bikes, seeds & nursery materials were purchased,
� about birr 3,417,320 valued spare parts and office equipment, furniture, bee
keeping equipments were purchased
� About Birr 14,062,385 valued Different Service purchases
b. Transport and Garage administration
� On job training was given for 8 drivers
� 74 light and heavy vehicles were maintained for 267 times
� 74 vehicle parts were maintained on private garage
� 11 vehicles repaired on field work by sending mechanics.
� 45 dewatering pumps are repaired and 120 sign boards prepared.
� Birr 521,756 Revenue collected from labour cost in the garage.
� 5 vehicles crushed
� 9 field light vehicles, 1 service bus and 1 Abay purchased
� Birr 1,422,900 collected from transport service and Birr 1,273,701 spending for fuel,
oil lubricant, spare, labour tire repair and car wash
c. Commodity Administration
� 1,777,601.413quintals of PSNP food managed in 192 warehouse and 1,593,762.6
quintals distributed to about 1,237,692 needy beneficiaries
� From MERET project 101,512.19quintals of grain managed in the warehouse and
out of which 55,941.34quintals distributed
� 968,165.97quintals emergency food received and out of which 791,189.96 quintals
of food distributed to 1,555,784 beneficiaries.
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9. FINANCE COORDINATION
� 2008 financial activities audited by external audit firm
� During the year the coordination has collected birr 131,368,787.87 (92.5% of the
plan) and spent birr 128,945,045.47 for the intended activities.
� There are over and under utilizations compared with the released fund from our
partners.
� Financial management trainings which were organized by our partners gave for six
accountants.
10. INTERNAL AUDIT AND INSPECTION SERVICE
� Audit was made on stock management in 11 warehouses of different project areas
� Physical inventory of stocks was conducted at head office level.
� Posit audit of financial documents of was conducted as planned.
� Cashiers of four project offices were audited and necessary measures were taken
� Performance Audit was done in two project sites
11. HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT
a. Human Resources Management
� ORDA has 645 staff (162 female) of which 184 staff (28.53%) are head office, 450
(69.77%) are in project and coordination offices and 11 staffs (1.70%) are in the liaison
office.
� 72 new employees (14 female) were recruited and 13 employees (9 female) were
promoted
� 54 employees (6 female) have terminated their contract and 81 (20 female) staff was
transferred from one working area to another.
� 9 staff (all male) attended their second degree, two of them have graduated and 8 staff
attended their first degree, Six of them (3 female) have graduated
� 3 management members (all are male) attended experience sharing visit to BRAC
international in Bangladesh
� One finance head (male) attended four days training on USAID financial regulation in
Uganda and one program accountant (male) attended five days training on finance and
resource management in Kenya
� Six ( 1 female) staff male have attended different kinds of in service training
� Organization organogram restructured and new salary and benefits introduced
b. Insurance
� 631 staff have insurance coverage and collected Birr 434,761 premium for insurance and
birr 170,546 refund to the staff & their relatives
� About Birr 466,736 was collected premium for vehicle insurance (84 vehicles) and paid
birr 59,679.10 for maintained of vehicle.
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� About birr 5102 was paid for Ethiopian insurance company for office building insurance
c. General service
� Maintenance of building, telephones, photocopy machine, fax machines water pipes,
internet lines, electricity and other properties of the organization were managed.
d. Archives
� A total of 4425 letters and/or documents were received from outside sources while
6325 were sent out of the organization. Incoming letters have decreased by 37.85%
while out going letters have decreased by 57.41% as compared to 2008.
Results
� The capacities of the employees who are attending different trainings have
enhanced their performance.
� The performance of the organization in general is enhancing due to restructuring
and salary & benefit increment
� Right person has got the right place for better accomplishment.
� Income of the organization increased
12. MAJOR PROBLEMS/CHALLENGES PROBLEMS ENCOUNTERED & MEASURES TAKEN
� Frequent and unplanned purchase requests from different units of the organization.
Bulk purchase was done and discussions were also made with users to present
requests in bulk and planned way.
� Shortage of light vehicles and dump trucks. Efforts were made to utilize the existing
vehicles properly and rental vehicles also were used.
� Cost escalation of construction materials (cements, pumps, etc...) and delayed
delivery at construction site. Efforts were made to supply the construction materials
timely and activity plan revised
� Lack of sufficient quantity and quality of tree seeds mainly indigenous species at
regional and national level. Attempts were made to get seeds from different sources.
� Efforts made to produce newsletters and publications so far have been minimal.
Attempts were made to issue newsletters.
� Low community participation during the construction of water supply schemes,
ventilated improved pit latrines and other project components; The project staff
worked with district officials to enhance the participation of community in the project
implementation;
� Staff turnover in some projects and shortage of skilled masons; Skilled masons have
been mobilized from projects to project
� Delayed of sub-project finalization and community grant settlements in community
lead development (MDG) projects; Regular discussion undertake with the community
by the field staff;
� Prevalence of basaltic rock formation at hand dug well sites few meters from the
surface; Jack hammer and chiseling were tried to dig the rocky sites though it was not
successful;
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� Lack of sufficient quantity and quality of tree seeds mainly indigenous species at
regional and national level. Attempts were made to get seeds from different sources.
� Delayed of sub-project finalization and community grant settlements in community
lead development (MDG) projects; Regular discussion undertake with the community
by the field staff;
� high Competition for resources among the NGOs
� The collaboration of line government offices at all levels is not to the expected level
� Exclusion of local NGOs like ORDA to have direct access to big donors
� Image building efforts are not to the standard
13. RECOMMENDATIONS
� The organization should have a communication strategy for effective promotion of
its development programs.
� Designing of organizational fund resources mobilization strategy is vital for
organizational sustainability in the existing throat cutting competition for funding.
� The project management of the organization needs to be strengthened further from
the point of view of sustainability, dissemination and exit strategies.
� The support of the head office to projects at field level needs to be strengthened
further. To this end, functionality of the existing systems and procedures is
indispensable.
� As Organization we need to build our capacity to respond for call for proposals to
make use of the ample opportunity so that we can ensure our organizational
sustainability through diversifying our donor base and increasing the fun amount.
� The Organization need to think and take specific measures to go in to bulk purchase
� Improvement in the in-house information exchange and learning for better
partnership management and communication.
� The Organization should give a due attention for those activities which are carried
forward to 2010 fiscal year.
Problems encountered during annual report preparation
1. Data/figures did not uniform in tables & narratives(Ex:sekota)
2. Reasons were not stated for extremely under, and extremely over accomplishments
3. Reports were not result based except in some projects (ex: habru)
4. beneficiaries were not sex-disaggregated even not totally mentioned in some project
5. ORDA report formats was not properly used
6. Plans revised with out informing or consulting ORDA HO (Ex: Wadla,)
7. Reports were not supported by case stories
8. Unable to meet the dead line
9. Community participation was not properly articulated (not estimated/calculated in
terms of money) in most projects