orcid use cases from the cdl orcid participant meeting harvard university may 18, 2011 lisa schiff,...

ORCID USE CASES FROM THE CDL

ORCID Participant Meeting

Harvard University May 18, 2011

Lisa Schiff , Ph.D.Technical Lead

Publ ishing GroupCal i fornia Digital L ibrary

l isa.schiff @ucop.edu

California Digital Library @ the University of California

California Digital Library (CDL)

History Established 1997 Support UC’s pursuit of

scholarship Extend the University’s

public service mission Partner in research

Programs• Collections• Digital Special Collections• Discovery & Delivery• Publishing Group• University of California Curation

Center (UC3)

Services • Business Services• Information Services• Infrastructure & Applications

Support Services• Strategic and Project Planning

Services• User Experience Design Services


Open Access Publishing Services

Digital Publishing Journals Books/Monographic

Series Working Papers Conference

Proceedings Seminar/Paper Series

Traditional “Repository” Postprints

New or Upcoming UC ETDs Streaming media Undergraduate

publications Datasets


ORCID Use Cases from the CDL ORCIDs in eScholarship’s Publishing Workflow ORCIDs & Data Mgmt/Publishing Services Support Researchers in Obtaining ORCIDs Name Disambiguation in Access & Discovery

Applications Archival authority control disambiguation in EAC

Records Receiving/Sharing Publications with 3rd Parties Publication Records “Expert Finder” Systems HR/Administrative Systems Record


ORCIDs in eScholarship’s Publishing Workflow

Capture ORCIDs as part of eScholarship submission and publishing workflows for new and previously published content and include in the object’s metadata Allow users to submit or Query an ORCID service based on

name/institution and have users confirm or Retrieve a set of candidate ORCIDs and

have the user choose or Prompt the user to generate


ORCIDs & Data Mgmt/Publishing Services

Assist/allow inclusion of ORCIDs when researchers Deposit data sets into CDL’s

Merritt Preservation Repository Create EZIDs for datasets Generate data management plans Publish data sets or associate them with publications

Use ORCIDs to support the ability to Promote robust data citation and ensure proper accrual

of credit for data set creation. Help researchers meet NSF data management plan

requirements Ensure clear attribution for datasets made publicly

available.

http://www.cdlib.org/services/uc3/merritt/index.html

http://www.cdlib.org/services/uc3/ezid/index.html

http://www.cdlib.org/services/uc3/datamanagement/index.html


Support Researchers in Obtaining ORCIDs

Help UC affiliated researchers acquire ORCIDS As part of the publication process, when

submitting/publishing through eScholarship Independent of the publication process

As a new service of eScholarship Supports inclusion of ORCIDS when using other

CDL services (EZID, Merritt, etc.)


Author Profile in Submission Workflow


Submission & Publishing Related Challenges (1)

Individual researchers Users won’t remember their ORCIDs—how to work w/them to get the

right one? Will ORCID have an easy way for people to remind themselves of their ORCID? What routines would have to be in place to ensure that users choose/provide

the correct ORCID? Metadata fatigue--requiring ORCIDs is not realistic, how to encourage

instead? How will proxy submitters (journal editors, unit administrators,

research assistants, librarians) discover/affirm ORCIDS? Multiple authors

How to efficiently capture ORCIDs for all authors, not just submitting? How are high numbers of authors handled--some publications have

hundreds What about corporate authors?

Multiple Authors

Corporate Authors


Submission & Publishing Related Challenges (2)

Workflow For articles undergoing peer review, where in the workflow should ORCIDs be

included—after a publication has been accepted? Before? Does it matter? Would timeframe for obtaining an ORCID disrupt the submission workflow and

stop submissions? Batch submission—how will ORCIDs in batch uploaded content be checked?

How to deal with errors or ambiguity? Current process and metadata structures will need to be extended to

accommodate ORCIDs. Support

Who will address ORCID related questions and problems (AKA customer support)?

Will ORCID services be 24 x 7? Cost

How will the costs of contributing to and receiving data from ORCID be distributed?

If researchers can use ORCID for free (for their own information), will there be costs to institutions who develop systems to facilitate that use?


Name Disambiguation in Access & Discovery Applications

Improve end-user search and browse experiences by disambiguating author names via reliance on an underlying identifier Browse lists can resolve to a preferred form Search routines can map user submitted

versions to preferred form Important in any system with an end-

user interface, from repositories to catalogs

Name Ambiguity in the Wild


Disambiguation Challenges

Canonical/preferred name forms, how will we choose what to use when?

Name variation vs. corrections—will authors introduce errors?

How to indicate that duplicate names for different people are not errors (a problem that already exists, but may be highlighted with improved disambiguation)


Archival authority control disambiguation in Encoded Archival Context Records The Social Networks and Archival Context (SNAC) project

& prototype Creating a body of Encoded Archival Context – Corporations,

Persons, and Families (EAC-CPF) biographical authority records Processing various historical sources and archival collection

descriptions by employing advanced informatics techniques that utilize records from the Virtual International Authority File (VIAF).

Entity name creation is challenging: “Buffalo Bill” http://socialarchive.iath.virginia.edu/xtf/data/Buffalo Bill 1846-1917-cr.xml

Identifiers come from multiple sources Long-term sustainability and maintenance requires a more

robust, managed unique identifier service for entity IDs.

http://socialarchive.iath.virginia.edu/

http://socialarchive.iath.virginia.edu/xtf/search

http://socialarchive.iath.virginia.edu/xtf/data/Buffalo%20Bill%201846-1917-cr.xmlhttp:/socialarchive.iath.virginia.edu/xtf/data/Buffalo




SNAC Challenges

Orphans—individuals who are deceased, emeritus or otherwise no longer engaged with their past research

Individuals who are not researchers, e.g. Buffalo Bill

Require a single source of identifiers


Receiving/Sharing Publications with 3rd Parties

Improve accuracy of publication sharing with 3rd parties BioMed Central, PubMed, RePec, LoC,

WorldCat, etc. Current solutions rely on email addresses

Generates both false positives and false negatives


“Sharing” Challenges

Varying degrees of ORCID adoption by 3rd parties Will the quality of received need to be checked?

Inconsistent levels of ORCID creation by researchers Will there be a standard for exposing ORCIDS in

records? Where in Dublin Core, OAI-PMH, etc. Inclusion of ORCIDs in output like OAI-PMH will vary

tremendously during the early-adoption period Will authors want to restrict how their identifiers are

shared? Will authors want reporting on how their identifiers

are shared?


Publication Records

Provide utilities that help UC affiliated researchers establish ORCID aware publication records Claim publications Reject attribution Dispute various attributions Indicate different types of published content (journal articles vs.

“data papers”) Use ORCID to help faculty generate publication records for

Review purposes Tailored to specific campus/dept requirements Work in partnership with campus based initiatives campus

Grant applications/reporting Organizational records

Identify all publications across researchers associated with an entity that has an ORCID


Publication Record Challenges

High Stakes—can’t get it wrong More systems = more confusion

What do faculty do where? Reporting systems are diverse/complex

Will an ORCID “seeded”/generated record be just one component that has to be then further customized?

Will organizations or research units have ORCIDS?


“Expert Finder” Systems

Administrators want to identify high profile faculty

Researchers want to find collaborators in other fields


“Expert Finder” Challenges

ORCID will have publications, but publications don’t necessarily map to administrators’ views of disciplines

How is expertise defined?


HR/Administrative Systems

Faculty HR IDs could be replaced w/ORCIDs or synchronized with them

Could be incorporated into other employment related systems

Opportunities at campus and system levels


HR/Admin System Challenges High stakes—need to get it right ORCID talking to PeopleSoft, etc. Lots of customer support required Variety of business systems could

increase all kinds of demands on systems


Final Thoughts

ORCID can help Existing systems

Work better Provide new services to faculty Integrate with other systems

Researchers/faculty Better manage their research output Comply with requirements from funding agencies to

administrative entities Areas of concern

Resources required to bring ORCID into systems, existing or new

Usability issues related to ORCID incorporation Varying researcher participation rates

orcid use cases from the cdl orcid participant meeting harvard university may 18, 2011 lisa schiff,...

Documents

university of california

cdl california digital

cdl services ezid

set of candidate orcids

publishing workflows

researchers deposit

data set creation

orcid service