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Orange County Educational Arts Academy A California Public Charter School

825 N. BROADWAY, SANTA ANA, CA 92701 714/558-ARTS

BOARD OF DIRECTORS MEETING MINUTES

General Meeting May 10, 2017

6:00 p.m. – Closed Session 7:00 p.m. – Open Session

OCEAA Public Comment Policy

The OCEAA School Board of Directors (Board) welcomes your participation at the School’s Board meetings. The purpose of a public meeting of the Board is to conduct the affairs of the school in public. We are pleased that you are in attendance and hope that you will visit these meetings often. Your participation assures us of continuing community interest in our School. To assist you in the ease of speaking/participating, the following guidelines are provided: 1. Agendas are available to all audience members at the door to the meeting.

2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications.” Any person may address the Board on agenda or non-agenda items. To be recognized by the Board Chair, an individual must write their name and the agenda item(s) on the cards provided and submit this to the Board Chair or Secretary. The Board Chair will then announce the person’s name at the appropriate time during the meeting. Each person will be granted up to three minutes to make his or her presentation. If requested, the Board Chair may grant additional time to individuals, circumstances permitting.

3. “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda. These presentations are limited to three (3 minutes) each and total time allotted to non-agenda items will not exceed fifteen (15) minutes. Due to public meeting laws, the Board can only listen to your issue, not respond or take action. The Board, however, may give direction to staff to respond to your concern.

4. With regard to the items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to three (3 minutes) when the Board discusses that item. Following a presentation on an agenda item by staff, committees or the public to the Board, the Chairman will recognize members of the public who have submitted on that agenda item. This period precedes Board discussion and deliberation.

5. Formal presentations to the Board by members of the public may be scheduled in advance by notifying the President and/or Board Chair in writing two weeks prior to the next regularly scheduled Board meeting. The President and/or Board Chair shall determine whether the citizen request is or is not an item directly related to school business prior to it being placed on the agenda. No citizen-requested item shall be placed on the agenda if it is repetitive of a previous item placed on the agenda and considered by the Board. Scheduled formal presentations shall not exceed 15 minutes in duration.

In addition to the above, any Board member may ask a member of the public to answer brief questions or make comments on an agenda item under discussion in order to gather information before deliberating on a decision.

I. PRELIMINARY

A. CALL TO ORDER

The Board Chair called the meeting to order at 6:08 p.m.

B. ESTABLISH QUORUM C. PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS D. ADJOURN TO CLOSED SESSION – Items Scheduled for Closed Session:

Conference with Legal Counsel – Anticipated Litigation, 1 possible case: Government Code sections 54954.5 (c) and 54956.9 (d)(2)

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Staffing appointments/terminations/contracts/resignations (Gov. Code section 54957) Staff Evaluations/Privacy or Other Confidential Issue (Government Code section 54957(b))

E. CALL TO ORDER – REGULAR SESSION F. ROLL CALL

Present Absent Dr. Kimberly Barraza-Lyons, President x at – 6:48

in ______

Dr. Alfonso Bustamante, Vice President ______ x Valerie Sullivan, Chair x ______ Scott Overpeck, Vice Chair x ______ Boris Molina, Treasurer x ______ Bobbie Kraus, Secretary x ______ Flor Barajas Tena, Member ______ x Kristin Collins, School Director x ______ Vanessa Besack, Dir. Of Operations x ______

G. REPORT OF CLOSED SESSION DECISIONS

On a motion made by so, seconded by bm, with Board members vs, bm, so and bk voting in favor, the Board approved the following staffing changes:

2016/17 Staffing Appointments Effective Date Yvonne Ibañez - Receptionist 05/05/2017

2016/17 Staffing Resignations Effective Date Saida Isabel Vargas - Receptionist 05/05/2017

II. COMMUNICATIONS

A. ORAL COMMUNICATIONS: Non-agenda items: No individual presentation shall be for

more than three (3) minutes and the total time for this purpose shall not exceed (15) minutes. Ordinarily, Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation.

B. FOR INFORMATION/BOARD

April Check Register - Boris Molina Account Balances: OCDE - $936,865.59 Payroll - $149,865.59 General - $194,302.47 April check register is presented for review and approval.

III. ITEMS SCHEDULED FOR INFORMATION

FSO report – Valerie Sullivan Still need a president. Most of the positions are filled. FSO would like to use field trip money to go to other things for the school. Will pose this possibility to the teachers. Thinking of increasing membership rate – don’t know how much yet. Looking to change to PTO or PTA.

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May 20 – Spring Swap; spring fundraiser ongoing; June 8 – skate night; June 12 next FSO meeting. Fireworks Stand proceeds will go to things other than field trips. ELAC report - Elisabeth Moreno - no report School Director Report

LCAP Goal 1: 100% Proficiency (literacy, math, science, social studies, arts) ! Instructional Program Updates (K. Collins)

• Staffing changes have been made to better manage entering enrollment and attrition in upper grades. o AM and PM TK will be taught by Mrs. Levy with the support of a TK aide. She

will have two classes of 16 each. o 3rd grade classes will increase to 25:1, reducing to a three-teacher team. o La Secundaria will expand to include 6th-8th grades, and be taught by a six-teacher

team; other elements of La Secundaria for 2017/18 include: " Daily math and literacy blocks " PE for 6th-8th grades " Arts taught by specialists " Extracurricular clubs on Fridays " Master teacher support from Mrs. Kubasek in a coordinator role

! Literacy Team Report (M. Carrera) • Reading intervention teachers held “check-in” meetings with parents and families to go

over student progress and goals during student lead conferences • Intervention groups continue to be pulled • Looking ahead:

• End of the year RTI conferences will be held over June 6th and 7th • Intervention students will be assessed to monitor progress the week of May 22nd

in preparation for end of the year conferences • With the data collected, the RTI committee will make adequate changes to the

RTI tiers in order to set the stage for next school year • Students who reach grade level (based on their DRA) will be placed on watch • We invite board members to attend Literacy Night which will take place

Thursday May 18th from 4:30 to 6:30 pm in the dining hall ! Math Data Report (N. Kubasek, J. Chavez)

• Continued interventions for 4- 8 grade students • Tier III students are being seen everyday from 7:40-8:00 am. • Currently testing students to determine progress in quarter 3 - data will be presented to

the SSC next week • Math PLC has met focused on: CAASPP testing and continuing to foster a math culture

at OCEAA • Model lessons have continued in 3rd and 8th grade classes • Nicole has offered to go over technology question types for classrooms who feel this

would benefit their students ! Arts Report (Erica Vicario)

• Dia del Nino Event April 30th Birch Park - Was a success! Great turn out of students and families.

• Lion King Musical - May 26th SAHS Over 200 students will be performing. Please plan on attending and inviting others. Will send a flyer soon.

• Art Needs - Looking for donor to fund an original bilingual musical project for next year. Please contact Erica or Flor for more information.

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• Arts Instruction - Beginning teachers finishing their last day of Arts Advantage training. All teachers K-6 teaching an art form.

• Arts Integration - Most teachers have completed 4 lessons of arts integration. Expectation for all teachers to teach one arts integrated lesson per quarter.

• Arts Showcase (June) - Students will display artwork in the dining hall. ! Professional Development

• The April 28th Student Free Day was devoted to promoting a safe, healthy school climate. Guest presenters Jannell Jones from OCDE and Dr. Patricia Riba from Serving Kids Hope shared valuable information about trauma and nutrition that will further support LCAP Goal #3. The content of these presentations was uniformly praised. In addition, teachers planned Q4 implementation of Second Step and Community Circles for social-emotional development of students TK-8.

• Elementary teachers attended Arts Advantage training on April 25th & 27th. • On May 1, grade level representatives participated in an NGSS planning day with

Christie Pearce from OCDE to begin mapping the next transitions to NGSS implementation at OCEAA.

Accomplished Activities & Services in 2016-17 Staffing • Maintained Coordinator positions for continued teacher support and student

achievement, including a Technology Coordinator • Updated certificated compensation & increased retention Other • Facilitated Year 1 implementation of Illimunate to replace Data Director • Purchased materials and tech to support implementation of core curricula • Increased access to technology • Chromebook carts in grades 1-3 1:1 device ratio in 7/8 New Actions & Services for 17-18 • Provide full day kindergarten all year • Increase Annex Aides positions to full time • Hire a Math Coordinator to provide instructional coaching and RtI services for grades

3-8. • Expand La Secundaria to include 6th grade • Provide daily 80-minute math block for grades 6-8 • Add PE classes for 7th/8th grades Purchase online access to Benchmark Adelante curriculum in K-3

LCAP Goal 2: 100% Biliterate/Bilingual (C. Sachs) ! APRENDA- Cheers to a successful 1st round of testing! We are proud of our students

who took the APRENDA test from April 18-April 24. This year, attendance showed an improvement! Attendance and punctuality were highly encouraged and even incentivized by our daily Gift-Card raffles!

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! Reclassification - After attending a Reclassification Committee meeting at the county where many new insights were provided in light of the new ELD assessment that is upcoming in 2017-18, a revised Reclassification (Exit) Criteria has been submitted to the Board for approval. Accomplished Activities & Services in 2016-17 ! EL Services ! •TK-3: Refined the scope & sequence of the Engage NY domains (units) by aligning them

to UBDs, RW/WW units of study and increase the lesson supports within the Engage NY curriculum

! •Identified ELs with greatest needs for ELD intervention ! •Increased implementation of structured language practices ! •Continued monitoring EL progress in ELD and general academics; monitored RFEP

students for the required 2-year period post RFEP date ! Revised Reclassification Criteria ! TWBI Program ! •Developed Writers Workshop units of study in TK-3 and provided grade level resources ! •Invested in trade books and authentic Spanish literature to support Balanced Literacy

framework ! •Purchased ¡Bien dicho! Resources to address Spanish grammar needs ! •Administered a more authentic Spanish Language assessment to EPs (e.g., Flosom) ! •Began planning for multicultural competencies outcomes ! Expanded Pathways awards to grades 3 & 6 New Actions and Services for 17-18 • Hire an SLA intervention teacher to aide the transition of late-start Spanish Learners • Purchase online access to Benchmark Adelante curriculum in K-3 and related training - Provide refresher training in language learning targets and other core dual language

practices LCAP Goal 3 – 100% Positive School Climate ! PBIS Committee (G. Castrillon)

• Committee members attended the final Tier 3 training event as a team and will be further refining tier 3 supports for 17-18.

• The committee is exploring the possibility of becoming a certified PBIS school. • Karla Mandujano, PBIS committee member, and Martha Alvarado have attended a

Mindfulness workshop series and are bringing these beneficial practices to their students. Mayra Aguilera and Patricia Saucedo are signing up for the next cohort.

Accomplished Activities & Services in 2016-17 • Added Social Emotional Learning curriculum to Tier 1 in TK-5 • Added Community/Restorative Circles to Tier 1 in 6-8

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• Updated ORCA habits in 6-8 • Hired a full time Counselor to implement Tier 2 supports based on data, connect

students and families with counseling and other support services, and monitor consistency in Tier 1

• PBIS Team attended Tier 3 training • Continued utilizing UCI Nursing Program for health and wellness services Maintained a full-time Health Clerk New Actions & Services for 17-18 • Implement Tier 3 PBIS supports and refine Tier 2 • Update MDRs • Expand implementation of SEL curriculum, Circles and Mindfulness activities • Increase extra-curricular club offerings Build on initial PD in trauma and healthy habits to improve practices

Class Dojo Stats 1600 parent views. 77 class posts last weeks. Almost 30 parent likes. 3100 points given w/ 90% positive LCAP Goal 4 – 100% Parent-School Partnerships ! Student Led Conferences on April 9th and 16th were well attended and provided a meaningful

showcase for student’s to demonstrate standards-based achievements. ! Parent Leadership Class Orientation - A great success! A total of 25 parents are officially

registered and attending our Parent Leadership Class on Wednesdays. The first class was held on April 26 and will carry on every Wednesday from now until the end of the school year. Teacher, Ms. Delia, has begun working with parents helping them develop self-confidence and communication skills. Parents are very excited about this opportunity and hope that the classes become an OCEAA tradition.

! School Site Council - Two parents and two teachers will end their two-year terms in June; three parents, 1 teacher and 1 staff member will continue for a third year per the adopted by-laws for inaugural Council members.

! Parent introduction to La Secundaria was held on May 2; all parents on incoming 7th and 8th graders were invited. Seven parents attended and engaged in Q & A with presenters Monica Bennet and Kristin Collins.

Human Resources/Finances ! Dr. Patricia Riba visited staff on April 28. She discussed her tenets on child health and

wellness. Her message was well received. She may come to speak to parents on June 5 at the wellness committee meeting.

! Ms. Besack and Ms. Collins met with two representatives from Charters OC and CCSA to discuss some of the school’s current challenges. The discussion created greater clarity and helped lead subsequent planning for 2017-18.

! P2 reports were turned into the district on April 17. ADA continues at 96%. ! Honda donated $2,000 for improvements to our garden and playground. Honda did so at the

request of a parent, who will also donate $300 plus materials to create a more colorful playground.

Accomplished Activities & Services in 2016-17 • Improved effectiveness of FSO, SSC and ELAC committees • Continued refining student-led conference practices • Added new community events for OCEAA families • Provided workshops on topics of interest including parent leadership development • Hired a full-time counselor to develop family contacts and coordinate supports for at risk

students • Improved public relations campaign, recruitment and school messaging through a variety of

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platforms New Actions & Services for 17-18 • Hire Marketing Specialist to coordinate and improve communications • Administer the CA Parent School Survey for continuous improvement • Update and increase parent workshop offerings based on surveys

Provide tech support for registering parents on PowerSchool and Class Dojo at registration and BTSNs

Enrollment Update

! Enrollment o 585 o One disenrollment

! Parent Tour o 1st tour after lottery drawing o Wait-list updated, April 17 (attached) o The majority of candidates added to wait-list were for lower grades, primarily TK and

Kinder ! Enrollment Efforts:

o Changes made to the assessment process for TWBI-candidates is more aligned to FLOSEM criteria, and is more permissive.

o Prospective student is no longer required to read short stories and answer multiple-choice questions.

o The new examination process consists of an interview, and one writing prompt in Spanish and English conducted by Literacy Coach.

o Either Recruitment Liaison and/or TWBI Coordinator review and make recommendation.

o A total of eight interview/assessments were conducted. o Two third-grade candidates met requirements.

! Pre-Registration Schedule: o Appointments have been postponed from March to April and now from April to late

May due to staffing, technology issues and potential changes to TK and middle school programs.

o The TK/K orientation scheduled for May 17 might also need to be rescheduled until bell schedules and daycare is confirmed by Administration.

! Middle School o Intent to return forms were distributed to existing 6th and 7th graders. o To date, approximately a total of eight middle school students will not return to

OCEAA. " 7-non returning sixth graders " 1-non returning seventh grader

o Middle School Information Night, May 2 " Presentation will highlight programs available (technology/art) " Curriculum review " Gains/Glows

o 8th grade High School Inquiry distributed Technology Update ! Educational Technologies:

o Fourth through 8th grade teachers will appoint Student Orca Techs to assist peers with computer use and submitting work order tickets to NIXSYS when necessary Fourteen classes (some TK, K, 2nd, 3rd, 4th, 5th and 6th grade) have participated in coding thus

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far. o OCEAA's completed Digital Literacy Standards will be presented by the teacher Tech

Team to the staff at the June student-free Professional Development day and will be implemented in the coming school year.

o Tech Coordinator has compiled an extensive list of bilingual technology-related vocabulary and created posters to which each grades TK-K, 1st, and 2nd-8th can refer.

o Minor Discipline Referral form is in the process of being digitized in such a way that it will automatically populate a spreadsheet of easily analyzed data.

o Tech Coordinator joined Mrs. Collins in presenting OCEAA's upcoming plans for increased technology and STEM to interested rising 7th and 8th grade parents.

! Student Devices: o Tech Coordinator has collaborated with NIXSYS to acquire a pilot of Chromebook

monitoring software for Nicole Kubasek's 6th grade class. o Tech Coordinator is collaborating with Elizabeth Bausman and NIXSYS on a weekly

basis to close out the school year and collect staff devices for NIXSYS to clean out and update over the summer.

Nutritional Services ! Student Participation – Breakfast Program participation 42%; State average 22%; Lunch

Program participation 87%; State Average 53% ! Effective July 1, 2016, the criterion that allowed a food that contains at least 10 percent of the

Daily Value for one of the following nutrients: calcium, potassium, vitamin D, or dietary fiber becomes obsolete. Therefore, as of July 1, 2016, the only two allowable general nutrition standards that can qualify a competitive snack or entrée for compliance are:

o Fruit, vegetable, dairy food, protein, or whole grain-rich items or any food with fruit, vegetable, dairy, protein, or whole grain listed as the first ingredient.

o Combination foods, with at least two food groups that contain at least ¼ cup fruit and/or vegetable.

! Early Implementation of the Updated Child and Adult Care Food Program Meal Pattern Requirements and the National School Lunch Program and the School Breakfast Program Infant and Preschool Meal Patterns, is available on the California Department of Education Nutrition Services Web page located at http://www.cde.ca.gov/ls/nu/sn/mbcnp032017.asp.

! The Agriculture Appropriations Act authorized the U.S. Department of Agriculture (USDA) to grant California approximately $3.5 million to competitively award eligible SFAs with equipment assistance funding. These funds will allow SFAs to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improved food safety and energy efficiency, and expanded access. We will be looking into these funds.

! The Healthy, Hunger-Free Kids Act of 2010 (HHFKA), Public Law 111-296, amended Section 17 of the Richard B. Russell National School Lunch Act, 42 United States Code 1766, which requires the U.S. Department of Agriculture (USDA) to update the Child and Adult Care Food Program (CACFP) meal pattern requirements to make them more consistent with the: (1) most recent version of the Dietary Guidelines for Americans, (2) most recent relevant nutrition science, and (3) appropriate authoritative scientific agency and organization recommendations. On April 25, 2016, the USDA Food and Nutrition Service (FNS) published the final rule—CACFP: Meal Pattern Revisions Related to the HHFKA (81 Final Rule 24348)—to update the CACFP meal patterns in Title 7, Code of Federal Regulations (7 CFR), Section 226.20. This final rule also revised the meal pattern requirements for infants and children ages 1 through 4 (preschool) in the National School Lunch Program (NSLP) and School Breakfast Program (SBP) under 7 CFR, sections 210.10 and 220.8, respectively, to

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match the CACFP meal pattern requirements and for Summer Food Service Program (SFSP) operators who choose to offer age appropriate meals to children under six years of age (7 CFR, Section 225.16[f][2]).

Facilities ! Repairs at the Annex are complete. The repairs to the exterior ran under budget by $6,000. ! Prop. 51

o More research needs to be done to see whether OCEAA wants to apply for Prop. 51 funds. A recent webinar indicated the money would be disbursed as a loan, not a grant. Verification of this information is needed.

! Planning for space in 2017/18 is underway. Some modifications to classrooms will be done to expand space.

Marketing Communications ! Marketing Generalist

o The final round on interviews will take place on Thurs. May 11. ! March Accomplishments

o Continued contacting families to pre-enroll 2nd-8th grade students who were selected in the lottery.

o Worked with Literacy Teacher to revamp bilingual assessments and identify indicators for success with regard to late entry into TWBI program.

o Coordinated bilingual assessments with Literacy Teacher and reviewed data to begin to pre-enroll students for 2017/18 school year.

o Reviewed language questionnaires for all TK & K candidates. o Santa Ana College presentation/posted information on campus to positively promote

OCEAA’s presence within the community and recruit students. o Had an informational booth and student performances at the Día del Niño celebration in

Santa Ana to positively promote OCEAA’s presence within the community and recruit students.

KEDS Report • KEDS is planning for our summer camp. Registration has begun as of March 13th. This year

our theme is OCEAA'S summer camp around the world. We will be celebrating themes such as unity, equality, diversity, respect, and kindness by learning about cultures around the world. We will offer dance, cooking, arts and crafts, fitness, reading, and STEM. The price is $120/ week plus a $50 registration fee.

• Cap and gown pictures are scheduled to occur on May 19th. • Celebrated Día del Niño on the week of May 1st – turnout was 100% Draft 2017/18 Budget - Leigh Taylor, CSMC

Estimating reduced Title 1 and increased Title 2 funding; about $30,000 decrease in Title 1 Governor is giving budget tomorrow - expect funding to remain the same, i.e., no surprises Increased revenues of $226,000 due to a bump up in ADA and expected increase in enrollment SB740 will increase due to increased enrollment $7.23 million revenue expected Personnel expenses expected to decrease by $375,000 due to restructuring Expecting slight increases in supplies and operating expenses Expected loss of $163,000, which takes into account depreciation. Without depreciation OCEAA breaks even. Change in Employee Handbook:

o Certificated Staff receives 8 sick days and 2 personal days instead of 10 sick days

Request for Allowance of Attendance due to Emergency Conditions o Material Decrease for 1st-8th

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o School Closure TK-K Advisory Council Description and Creation (attached)

• Donation Report DATE SOURCE DESCRIPTION AMOUNT 4/19/17 Jog-a-thon School Site Fundraising $4,624.25

Ice-Cream Paletas (Keds) School Site Fundraising $810.00 Honda (Gift Cards) General Donation for Playground $2,000.00

$7,434.25 Total: $7,434.25 Totals to Date $89,794.86 2015/16 Comparison ($42,688.04) Corporate/Grant Funds: $2,000 Corporate/Grant Funds To Date: $16,267.31 2015/16 Comparison: ($31,492.59)

IV. FOR BOARD DISCUSSION

Thanks given to the budget team of Leigh, Kristin, Boris and Vanessa for their hard work on the budget.

V. CONSENT AGENDA ITEMS

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below. Unless specifically requested by a Board member for further discussion or removal from the agenda, there will be no discussion of these items prior to the Board votes on them. The Chair recommends approval of all consent agenda items.

A. Approve Check Register – April 2017

It is recommended that the Board approve Agenda Items A.

Motion: kbl Action: Pass Second: so Vote: kbl, vs, so, bm and bk in favor

VI. ITEMS SCHEDULED FOR ACTION

A. Approve Change in Employee Handbook: - Certificated Staff receives 8 sick days and 2 personal days instead of

10 sick days

It is recommended that the Board approve Agenda Item A.

Motion: bk Action: Pass Second: vs Vote: kbl, vs, so, bm and bk in favor

B. Approve Request for Allowance of Attendance due to Emergency Conditions

• Material Decrease for 1st-8th • School Closure TK-K

It is recommended that the Board approve Agenda Item B.

Motion: so Action: Pass Second: kbl Vote: kbl, vs, so, bm and bk in favor

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C. Approve Advisory Council Description and Creation

It is recommended that the Board approve Agenda Item C.

Motion: bk Action: Pass Second: kbl Vote: kbl, vs, so, bm and bk in favor

D. Approve Revised Reclassification Criteria

It is recommended that the Board approve Agenda Item D.

Motion: so Action: Pass Second: bk Vote: kbl, vs, so, bm and bk in favor

E. Approve April 12, 2017 Minutes

It is recommended that the Board approve Agenda Item E.

Motion: vs Action: Pass Second: kbl Vote: kbl, vs, so, bm and bk in favor

VII. ADJOURNMENT

The meeting was adjourned at 8:39 p.m. The next regularly scheduled meeting is Wed., June 14, 2017, at 6:00 p.m. – Closed Session and 7:00 p.m. – Open Session

OCEAA Reclassification Criteria

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The following item proposes a change in the OCEAA Reclassification Criteria for 2016-17. As the state finds itself transitioning from the CELDT to the new English Language assessment, ELPAC, and many possible changes abound, the state has recommended/allowed for:

• LEAstocontinueusingthesamefourpreviouscriteria(ELDassessment,teacherevaluation,parentopinionandconsultation,andacomparisonofstudentperformanceinbasicskills).

• LEAstochoosewhethertheSBAC/CAASPPshouldbeusedasalocalmeasure.

• LEAstouse2016-17CELDTscoresinthe2017-18schoolyearforthosestudentswhometproficiencybutwhodidn’treclassifyin2016-17duetoEnglishLanguageArtsacademicperformance.

• LEAstodevelopaFlexibleReclassificationCriteriaforstudentswithdisabilities

Recommended Revision of OCEAA’s Reclassification Criteria Prepared by Claudia Sachs, TWBI/WL Coordinator The former Reclassifcation (Exit) Criteria read:

Reclassification (Exit) Criteria

The goal of the English learner program is for students to become fully proficient in English and to master state standards for academic achievement as rapidly as possible. OCEAA’s reclassification criteria are listed below:

Required Criteria (California Education Code Section 313 [d])

LEA Criteria

English Language Proficiency Assessment (CELDT)

The student must perform at the overall level of Early Advanced or Advanced according to the state mandated CELDT, with no more than one sub-test score at the Intermediate level.

Comparison of Performance in Basic Skills Local measures including but not limited to:

• DRALevel• ELABenchmark• ARGE• WritingComposition• CAASPP-SBACproficiency,

grades3-8

Parental Opinion and Consultation Parent meeting held before reclassification

Teacher Evaluation Student Academic Performance, No

OCEAA Reclassification Criteria

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Grade Lower than a “C” in English language arts

The new 2016-17 Reclassification (Exit) Criteria to read:

Reclassification (Exit) Criteria The goal of the English learner program is for students to become fully proficient in English and to master state standards for academic achievement as rapidly as possible. OCEAA’s reclassification criteria are listed below:

Required Criteria (California Education Code Section 313 [d])

LEA Criteria

English Language Proficiency Assessment (CELDT)

The student must perform at the overall level of Early Advanced or Advanced according to the state mandated CELDT, with no score less than a 3 [Intermediate] in Listening, Speaking Reading, or Writing

Comparison of Performance in Basic Skills Local measures including but not limited to:

• DRALevel,grades1-5• ELAGrade-levelAssessment• EnglishARGE,grades6-8• WritingComposition

CAASPP performance at the “Standard Nearly Met”, “Standard Met”, and “Standard Exceeded” levels can be used as additional evidence that an EL is ready to reclassify

Parent Opinion and Consultation Parent meeting held before reclassification

Teacher Evaluation Student academic performance requires:

• Nogradelowerthana“C”inEnglishLanguageArtsforgrades6-8

• Nogradelowerthana“3”inEnglishLanguageArtsforgrades3-5.

• StudentacademicperformanceinEnglishLanguageArtsingrades1-2willbedetermined

OCEAA Reclassification Criteria

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bystudent’sDRAgradelevelproficiency(English)andELDteacherevaluationgiventhatthereisnoEnglishLanguageArtsinstructionintheprimarygrades.

Flexible Reclassification (Exit) Criteria for Students With Disabilities The goal of the English learner program is for students to become fully proficient in English and to master state standards for academic achievement as rapidly as possible. Recognizing that students with disabilities face many other challenges other than second language acquisition, OCEAA will make the following considerations for this student population which are in alignment with what other districts in Orange County have adopted. OCEAA’s reclassification criteria for students with disabilities are listed below:

Required Criteria (California Education Code Section 313 [d])

LEA Criteria

English Language Proficiency Assessment (CELDT)

The student must perform at the overall level of Early Advanced or Advanced according to the state mandated CELDT, with no score less than a 3 [Intermediate] in Listening, Speaking Reading, or Writing

Comparison of Performance in Basic Skills Local measures can include: • DRALevel,grades1-5• ELAGrade-levelAssessment• EnglishARGE,grades6-8• WritingComposition• CognitiveAssessmentsfrom

PsychologicalEvaluations(IEP)• Anyindicator(forstudentsin

theMainstreamEnglishprogram)thatcanprovethatstudentcannotcommunicateinalanguageotherthanEnglish

CAASPP performance at the “Standard Nearly Met”, “Standard Met”, and “Standard Exceeded” levels can be used as additional evidence that an EL is ready to reclassify but not necessary

Parent Opinion and Consultation Parent meeting held before

OCEAA Reclassification Criteria

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reclassification

Teacher Evaluation and IEP Team Evaluation

Student academic performance requires:

• Nogradelowerthana“C”inEnglishLanguageArtsforgrades6-8

• Nogradelowerthana“3”inEnglishLanguageArtsforgrades3-5.

• StudentacademicperformanceinEnglishLanguageArtsingrades1-2willbedeterminedbystudent’sDRAgradelevelproficiency(English)andELDteacherevaluationgiventhatthereisnoEnglishLanguageArtsinstructionintheprimarygrades.

• Anarrativereflectionofhowstudent’sdisabilityaffectsthemeetingofRFEPcriteria(hearingimpairment,severespeechdisorder,etc.)

• ConsensusamongstallmembersoftheIEPTeam

Purpose: TheAdvisoryCouncilservesasacriticalcommunitychampionoftheOrangeCountyEducationalArtsAcademy(OCEAA).MembersoftheAdvisoryCouncilsharetheirgiftsinservicetoourmissionbyprovidingourorganizationwiththeirprofessionalexpertise;theirdiverseknowledgeofconstituentperspectives;theirconnectionstolocal,nationalorinternationalresources,colleaguesorpeers;theirphilanthropicsupportorotherformsofneededassistance.TheAdvisoryCouncilhasnogoverningfunctionwithintheorganization.

AboutOCEAA:OCEAAwasfoundedin2005toprovideawell-roundededucationtothestudentsofOrangeCounty.Apubliccharterschoolservingapproximately585studentsgradesTK-8,OCEAAislocatedindowntownSantaAna;approximately73%ofstudentsparticipateintheFreeandReducedLunchProgramand52%areEnglishLearners.Despitelimitedresources,studentshavedemonstratedcontinuedachievementandgrowththroughrigorousstudieswithafoundationinduallanguageandthearts.OCEAAfollowsthe90:10two-waymodel,oneofthemosteffectivemodelsforsecond-languageacquisition(Collier&Thomas;Lindholm-Leary).Initially,90%ofthedayistaughtinSpanish;asstudentsprogressthroughtheprogram,thelanguageofinstructionbalancesto50%Englishand50%Spanishin5thgrade.Thegoalsoftheprogramareforstudentstobebilingual/biliterate,demonstrateacademicexcellenceinSpanishandEnglish,anddeveloppositivecross-culturalcompetencies.OCEAAoutperformsitscharteringdistrict,SantaAnaUnified,onallstateindicators.Infact,whenwebreakdowndatabyprogram,studentsinourDualImmersionProgramsignificantlyoutperformtheirschool&districtpeersenrolledinEnglishOnlyPrograms.OurDualstudentsalsoscorewellontheAPRENDAtestsinSpanish.Resultsfromour2016CaliforniaParentSchoolSurveyshow95%ofparentsagreethatOCEAAisamotivating,safeandwelcomingschool.ArtseducationisasignificantpartofOCEAA’scoreprogram.Teachersplanartrotationsfordiscipline-specificinstructioningradesTK-6,while7thand8thgradestudentschooseadisciplinetospecializein.Inaddition,teachersintegrateartduringcoreinstructiontosupportstudentsinlearninganddemonstratingtheirknowledgeofessentialcontentstandards.Allstudentsexperiencethethrilloflivestageperformanceeachyear.OCEAAisfundeddirectlyfromthestatebasedonstudentattendanceandissubjecttothesameaccountabilitymeasuresasotherpublicschools.Expectations:Actannuallytosupporttheorganization’smissionby:

• Attendingadvisorycommitteemeetings,whichareheldfourtimesayear.

Board Approved:

• ConductingfundraisingonbehalfofOCEAA.• ProvidingadviceandfeedbackonstrategicinitiativesbeingrecommendedtotheBoardof

Directors.• NetworkingonbehalfofOCEAAwithinthecommunityandexternalorganizations.Open

doorstonewfundingorpartnershipopportunities.• CreatingawarenessofOCEAAanditsstory.• AllowingOCEAAtopublicizeyournameandparticipationontheCouncil,andlistnameon

letterheadandothercommunications.• Attendingeventssuchastheannualmeetingandspecialgatherings.• Keepinginformedaboutplans,activitiesandneedsoftheorganization.

Structure:

• ElectedbyacommitteecomprisedofAdministrationandtheBoardofDirectors.• Servesuptothree,2-yearterms.• Aminimumof5toamaximumof9slots.• Openinvitationtoattendboardmeetings,butinnonvotingcapacity.• Couldhaveanex-officiopositiondedicatedtoaparticularinstitution(e.g.presidentofacivic

cluboruniversity)orevengovernmentofficials(e.g.TwoSenators,Governor,Mayor).

Board Approved:

Purpose: TheAdvisoryCouncilservesasacriticalcommunitychampionoftheOrangeCountyEducationalArtsAcademy(OCEAA).MembersoftheAdvisoryCouncilsharetheirgiftsinservicetoourmissionbyprovidingourorganizationwiththeirprofessionalexpertise;theirdiverseknowledgeofconstituentperspectives;theirconnectionstolocal,nationalorinternationalresources,colleaguesorpeers;theirphilanthropicsupportorotherformsofneededassistance.TheAdvisoryCouncilhasnogoverningfunctionwithintheorganization.

ReasonsforcreatinganAdvisoryCouncil:

• Providesameansforinvolvingpeoplewhoarewillingtogivecriticalassistancebuthavelimitedtime.

• Providesameansforinvolvingpeoplewhowouldhavebeengoodcandidatesfortheboardofdirectors,butwhoareunabletoserverightnow.

• Providesawaytokeepcriticalsupportersconnectedtotheorganization.• Createsadirectlinktoimportantprofessionalandtechnicalexpertise.• EnergizesAdvisorsasambassadorsfortheorganizationinthecommunity.• Recognizesindividualsfortheirdistinguishedservice.• Assistsineffortstoincreasephilanthropicsupport.• Enlistshelpfromotherswithoutenlargingthegoverningboard.

Structure:

• ElectedbyacommitteecomprisedofAdministrationandtheBoardofDirectors.• Servesuptothree,2-yearterms.• Aminimumof5toamaximumof9slots.• Openinvitationtoattendboardmeetings,butinnonvotingcapacity.• Couldhaveanex-officiopositiondedicatedtoaparticularinstitution(e.g.presidentofacivic

cluboruniversity)orevengovernmentofficials(e.g.TwoSenators,Governor,Mayor).Expectations:

• Actannuallyinsomesignificantwaytosupporttheorganization’smission(e.g.expertadvice,dooropening,fundingorfundraising).

• AllowtheorganizationtopublicizetheirnameandparticipationontheCouncil,andlistnameonletterheadandothercommunications.

• Attendeventssuchastheannualmeetingandspecialgatherings.• Keepinformedaboutplans,activitiesandneedsoftheorganization.